Accident reporting and Accident reporting and Investigation at Investigation at

Warwickshire CollegeWarwickshire College

Why do we bother to report Why do we bother to report Accidents?Accidents?

It is a legal requirement that It is a legal requirement that allall accidents including near misses are accidents including near misses are reportedreported

Allows us to identify trendsAllows us to identify trends Target resourcesTarget resources

Injured Person The Accident

Centre: Area: Workshop: Week Commencing

MINOR INJURY ACCIDENT REPORT FORM

Which Form do I use?Which Form do I use?

Full Accident Report Form

Minor Injury Report FormInjured Person The Accident

Centre: Area: Workshop: Week Commencing

MINOR INJURY ACCIDENT REPORT FORM

Full Accident Report FormFull Accident Report Form

Should be used for accidents including:

1. Injury 2. Near miss3. Dangerous Occurrence 4. Work-related Illness

The new version will have instructions on front cover

Minor Injury Report FormMinor Injury Report Form

Injured Person The Accident

Centre: Area: Workshop: Week Commencing

MINOR INJURY ACCIDENT REPORT FORM

Instructions on the front coverUsed mainly in workshops / craft areasManager must agree to use it and send a return weeklyUsed only for minor injuries eg. Very small wound

Completing the formsCompleting the forms It is essential that the forms are filled in accurately to reduce the need to contact It is essential that the forms are filled in accurately to reduce the need to contact

people again for the informationpeople again for the information

Ensure that the site on which the accident has happened is clearly identifiedEnsure that the site on which the accident has happened is clearly identified

Describe clearly and succinctly what happened and, if you can, what caused the accident Describe clearly and succinctly what happened and, if you can, what caused the accident to happento happen

Add details of any witnesses Add details of any witnesses

If someone was injured then fill in any treatment givenIf someone was injured then fill in any treatment given

Monitoring the injured personMonitoring the injured person

Near misses Near misses

NEVER allow the injured person to complete the NEVER allow the injured person to complete the wholewhole form without at least a countersignature by another form without at least a countersignature by another

personperson

Recommendations to Prevent Recommendations to Prevent

RecurrenceRecurrence Be realistic and constructiveBe realistic and constructive

Do not make inappropriate comments on the Do not make inappropriate comments on the accident report formaccident report form

Please remember that reporting accidents is a legal Please remember that reporting accidents is a legal requirement and the forms may be used as evidencerequirement and the forms may be used as evidence

NB It is not always possible to enter details at this time

Where possible, ask the injured person to sign Where possible, ask the injured person to sign the form but –the form but –

Don’t ask them to sign the form until you have Don’t ask them to sign the form until you have completed as much detail as possible – they completed as much detail as possible – they must be allowed to see what you have written must be allowed to see what you have written about the accident as they are signing to say about the accident as they are signing to say they agree with itthey agree with it

NB If the injured person is unable to sign please NB If the injured person is unable to sign please send the form, unsigned, to the Health and send the form, unsigned, to the Health and Safety Officer as soon as possible. Safety Officer as soon as possible.

Serious AccidentsSerious Accidents

Serious accidents should be reported immediately to the H&S team by Serious accidents should be reported immediately to the H&S team by phonephone

The scene* of the accident should not be changed as evidence (eg The scene* of the accident should not be changed as evidence (eg photos) may be requiredphotos) may be required

* If the scene is relevant to the accident* If the scene is relevant to the accident

NB In the case of fatality the police must be informedNB In the case of fatality the police must be informed

Reporting to HSEReporting to HSE

Some accidents are reportable to HSE and the Some accidents are reportable to HSE and the H&S team will do this. H&S team will do this.

If details are unknown at the time of the If details are unknown at the time of the accident, this should not delay the sending of accident, this should not delay the sending of the form. the form.

Further details can be completed by the Health Further details can be completed by the Health and Safety Officer later.and Safety Officer later.

Reporting to LSC Reporting to LSC

Where there is a RIDDOR* reportable accident Where there is a RIDDOR* reportable accident to an LSC funded student, the accident must be to an LSC funded student, the accident must be reported to LSC.reported to LSC.

The H&S team will report to LSC except in the The H&S team will report to LSC except in the case of Work Based Learnerscase of Work Based Learners

*RIDDOR applies to all work activities*RIDDOR applies to all work activities

ConfidentialityConfidentiality

Forms contain Forms contain confidential information confidential information and should be sent to and should be sent to the Health and Safety the Health and Safety Officer, Customer Officer, Customer Services Manager and Services Manager and Programme Area or Programme Area or Support Manager in an Support Manager in an envelope or folded and envelope or folded and stapled.stapled.

Accident InvestigationAccident Investigation

Depending on the information received the Depending on the information received the H&S Officer will decide to:H&S Officer will decide to:

1.1. Ask for further information to enable a Ask for further information to enable a decision decision

2.2. Ask for a short investigationAsk for a short investigation

3.3. Ask for a full investigationAsk for a full investigation

More informationMore information

Usually because the Usually because the form has not been form has not been completed fullycompleted fully

May need more detail May need more detail to identify to identify ‘seriousness’ of ‘seriousness’ of incidentincident

Short InvestigationShort Investigation

More formal way of recording information More formal way of recording information particularly :particularly :

Competence of injured personCompetence of injured person EnvironmentEnvironment

Full InvestigationFull Investigation

Required by law for HSE RIDDOR Required by law for HSE RIDDOR reportable accidentsreportable accidents

Required to identify root cause(s) of Required to identify root cause(s) of accidents to prevent recurrenceaccidents to prevent recurrence

ACCIDENT INVESTIGATION

Has instructions on frontHas instructions on front Has pages for recording witness Has pages for recording witness

statementsstatements Asks questions to identify details Asks questions to identify details

including:including:

1.1. Competence of person injuredCompetence of person injured

2.2. Competence of person supervising themCompetence of person supervising them

3.3. Work equipmentWork equipment

4.4. Working environmentWorking environment

The investigation should identify root The investigation should identify root cause(s) cause(s)

Remedial action may be required Remedial action may be required including:including:

1.1. Training or retrainingTraining or retraining

2.2. New equipmentNew equipment

3.3. Repairs to premisesRepairs to premises

4.4. etcetc

Further ActionFurther Action

The Customer Services Manager may The Customer Services Manager may inform the insurers if:inform the insurers if:

1.1. A claim is likelyA claim is likely

2.2. The accident is seriousThe accident is serious

The InsurersThe Insurers

The Insurers will The Insurers will investigate investigate accidents if:accidents if:

1.1. A claim is likelyA claim is likely

2.2. A claim has A claim has been madebeen made

The Insurers will:The Insurers will:

Interview witnesses and take Interview witnesses and take statementsstatements

Look at all relevant documentsLook at all relevant documentsLook at sceneLook at sceneTake photographs and evidenceTake photographs and evidenceDecide what further action to takeDecide what further action to take

HSE InvestigationHSE InvestigationHSE will investigate serious accidents HSE will investigate serious accidents

immediately and may investigate less immediately and may investigate less serious accidents laterserious accidents later

An HSE Enforcement Officer will investigateAn HSE Enforcement Officer will investigate Interview witnesses and take statementsInterview witnesses and take statements Look at all relevant documentsLook at all relevant documents Look at sceneLook at scene Take photos and evidenceTake photos and evidence

Then decide whether to:Then decide whether to:

1.1. Advise no further action requiredAdvise no further action required

2.2. Issue an Improvement NoticeIssue an Improvement Notice

3.3. Issue a Prohibition NoticeIssue a Prohibition Notice

4.4. Take out a criminal case for breach of Take out a criminal case for breach of legislation (If successful this can result in legislation (If successful this can result in fines and, in some cases, imprisonment)fines and, in some cases, imprisonment)

Civil ClaimsCivil Claims Claims for compensation may be made by Claims for compensation may be made by

the injured personthe injured person

The Insurers, taking legal advice, will The Insurers, taking legal advice, will decide what action to takedecide what action to take

NB Claims for negligence are required to NB Claims for negligence are required to demonstrate that there was a Duty of demonstrate that there was a Duty of Care, the Duty has been breached and an Care, the Duty has been breached and an injury was caused.injury was caused.

Other, related, formsOther, related, forms The The Tutor Notification Tutor Notification

FormForm (from Registry) (from Registry) should be used to report should be used to report non work related illness non work related illness eg headaches and other eg headaches and other concerns relating to concerns relating to individual students eg individual students eg behaviourbehaviour

The The Incident Report Incident Report FormForm should be used to should be used to report security and report security and procedural incidents and procedural incidents and concernsconcerns

Work Related AccidentsWork Related Accidents For academic year 04-05For academic year 04-05 For current academic yearFor current academic year

Site Site No. of Accidents No. of Accidents Site No. of AccidentsSite No. of Accidents

HenleyHenley 8787 HenleyHenley 5656 IT CentresIT Centres 11 MMMM 112112 MMMM 291291 Off SiteOff Site 1616 Off SiteOff Site 1313 RLSRLS 104104 RLSRLS 203203 RLS NurseryRLS Nursery 22 RLS NurseryRLS Nursery 44 RugbyRugby 5454 RugbyRugby 190190 Rugby NurseryRugby Nursery 11 Rugby NurseryRugby Nursery 44 Trident ParkTrident Park 4040 ThornbankThornbank 11 Trident ParkTrident Park 5454 Total so far…….…..385Total so far…….…..385 York RoadYork Road 88

Total…………………….....856Total…………………….....856

Health & Safety TeamHealth & Safety Team

Barbara Port – H & S Officer telephone 01926 318212Barbara Port – H & S Officer telephone 01926 318212 Debbie Drewitt – H & S Advisor telephone 01788 338674Debbie Drewitt – H & S Advisor telephone 01788 338674 Tom Marsh – H & S Advisor telephone 01926 318108Tom Marsh – H & S Advisor telephone 01926 318108 Maurice Wood – H & S Advisor telephone 01926 316092Maurice Wood – H & S Advisor telephone 01926 316092 Heather Golding – Administrator telephone 01926Heather Golding – Administrator telephone 01926 338131338131