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8/13/2019 Accounts Payable Automation Unlocking Value b2b Ecommerce
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ACCOUNTSPAYABLEAUTOMATION UNLOCKING
VALUEIN
B2B
ECOMMERCE
Authors Name:
Vinodh Ravishankar (Senior Business Analyst)
Pradyumna Deshpande (Senior Consultant)
Banking Domain Team
WIPROTECHNOL
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AccountsPayableAutomationUnlockingValueInB2BeCommerce
WIPROTECHNOL
TABLEOFCONTENTS
THEOPTIMIZATIONIMPERATIVEINB2BPAYMENTS
COSTDRIVERSINAMANUALCHECKBASEDPROCURETOPAYCYCLE
THEEB2B
PAYMENTS
ADOPTION
WAVE
PROSPECTIVEHEGEMONYOFCOMMERCIALCARDSINELECTRONIC
B2BPAYMENTS
OFFERINGSINTHEMARKET
EIPPTHECRUCIALMISSINGPIECEOFTHEPUZZLEFOR
FINANCIALINSTITUTIONS.
SYSTEMINTEGRATIONSERVICESFORACCOUNTS
PAYABLEAUTOMATION
ACCOUNTSPAYABLE
BUSINESS
PROCESS
OUTSOURCING
..
WIPROASTRATEGICPARTNERFORAPAUTOMATION..
ABOUTWIPROTECHNOLOGIESANDWCIR.
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THEOPTIMIZATION
IMPERATIVE
IN
B2B
PAYMENTS
Businesshousesofdifferentsizeshaveevolved inthemarketplaceandthenumberofB2Btransaction
betweentradingentitiesisontherise.B2Btransactionshavegrowninvolumefrom8billionin2002to10
billion in 2009. At an estimated cumulative average growth rate of close to 20%, the numberwould
possiblyhitthe14billionmark in2012.Whatbecomesapparentfromthesenumbersistheseriousness
withwhichorganizationswouldhavetoviewtheinefficienciesintheB2Bpaymentprocess.
Courtesy:AberdeenGroupThemostefficientorganizationswhichhavecompletelyautomatedtheirB2Bpaymentprocessesspend
anaverageof$1.50pertransactionwhich isat least$57 lesserthanwhatanorganizationspendsona
traditionalcheckbasedB2Btransaction.About74percentoftodaysB2Bpaymentsaremadebypaper
checks,leavingplentyofroomforimprovedefficienciesWhenoneputstheproblemintheperspectiveof
trillionsindollarsavingsatanindustrylevel,thecostbenefitscaleisevidentlytiltedtowardsweedingout
orat
aminimum,
reducing
the
cost
contributors
in
the
more
expensive
B2B
payment
process.
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COSTDRIVERS
IN
A
MANUAL
CHECK
BASED
PROCURE
TO
PAY
CYCLE
ADMINISTRATIVEOVERHEADOverheads
associated
with
effecting
the
procure
to
pay
cycle
are
comparatively
higher
in
manual
transactions than in B2B transactions that are eenabled. Contributors to cost are not confined to
processes within an organization but also in communications between trading partners. Intrafirm
communicationbetweendifferententitiesintheprocurementandaccountingdepartmentsofthebuyer,
sales,distributionandaccountingdepartmentsoftheseller,generationofamultitudeofdocumentsfor
contractualandbillingpurposesandinterfirmcommunicationbetweenbuyerandsellerareallimportant
driversofcostinthemanualB2Bpaymentprocess. Manualdataentryandcheckprocessinghastipped
theprobabilityoferrorsinmanualpaymentprocessingonthehigherendofthescale.Thecostandtime
spentonnonvalueaddingactivitiesinvolvedwitherrorcorrectionareformidable.
PAPERUSAGE
The volume of documentation that has to flow through the cycle to supplement information is
humongous.Rightfrominvoicegenerationtopaymentfulfillment,thedifferentbusinessentitiesinvolved
inthetransactioncreateandexchangeawidearrayofdocuments includingrequisitionforms, invoices,
approvaldocuments,checksandenvelopes.
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WIPROTECHNOL
HUMANRESOURCE
Anegativecorrelationbetween thedegreeofautomation inapaymentsprocessand staffing levels to
support theprocessexplainswhycostofhumanresources isan importantdriver.WithtraditionalB2B
payment methods, processes are seldom optimized and streamlined, resulting in an overlapping
workforceperformingredundantandsuperfluousfunctions.The impactofthiscostdriver isevenmore
whenviewedintheperspectiveofhighvolume lowvalueB2Btransactionswheretheheadcounthasto
beincreasedtosupportvolumes.
LOGISTICS
Adirectimpactofthehighvolumeofdocumentationthatflowsthroughthemanualcycleistheincreased
costof
logistics.
Costs
involved
with
moving
documents
between
trading
partners,
financial
institutions
andthirdpartyserviceproviders inthechainaresignificantwithtraditionalB2Bpaymentmethods.The
problem intensifies when invoice clarifications are sought, checks get returned and paperbased
notificationsgetlostintransit.
PROCURETOPAYCYCLETIME
CheckbasedB2Bpaymentprocessestakeapainfullylongtimeforfulfillmentoftenspanningweeks.More
thecycletimeoftheprocess,greateristhequantumoffundsthatarelockedin.Thishasadirectimpact
on the available working capital and the kind of accounting visibility to available funds that an
organization would desire. An increased procuretopay cycle time adversely affects the ability of a
business
to
take
right
decisions
on
capital
allocation
and
engenders
a
huge
opportunity
cost.
Cash
forecastingchallenges translate into lost investmentopportunities in greenfield stars in thebusiness
portfolio
COSTOFFRAUD
AnestimatedUS$20billionislostduetopapercheckfraud.Nearly94percentoforganizationsthatare
affectedbypaymentrelatedfraudsarevictimsofcheckfraud.Alackofimmediatepaymentverification
methodsandaccurateinvoicedatamatchingcreatesalotofexposuretocheckfraudrelatedlossesinthe
manualprocess.Organizationsworkingwithcheckbasedpaymentsystemsmaintainalargestockofpre
printedchecksraisingtheriskoftheftrelatedlosses.
REGULATIONAND
COMPLIANCE
Theneed tocomplywith tighterandnewerregulations in thecurrenteconomicmacroenvironment is
compelling.Pervasivemanualprocessesinordercreationandfulfillment,payment,accountspayableand
accountsreceivablefunctionscanonlyincreasetheriskofnoncompliance.Organizationshavebroughtin
greaterfocusonregulatorycompliancetopreempthugecostsassociatedwithnoncompliance.Acasein
pointwouldbethecostofcomplyingwithregulationslaidoutintheSarbanesOxleyActcertainlyhigh
foranorganizationrelyingonpaperbasedpaymentsystems.
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THEEB2BPAYMENTSADOPTIONWAVE
A shift in the mindset of organizations to move away from traditional B2B payment methods is
perceivable.ArecentsurveyconductedbytheAssociationforFinancialProfessionalspegsthepercentage
of organizations that would eenable their B2B payments process in the next one year at 43%. The
motivation for most organizations seems to be the direct impact on cost reduction, improved
transparencywithcashflowsandstraightthroughprocessingtoaccountingsystems.
Billion dollar firms with high volumes of payments are swiftly falling into the fold of converting to
electronicpayments. Thebenefits accruing outof this conversion is independent oforganization size.
Despitethis fact,themammoths inthebusiness landscapearemore likelytoconvert followedbymid
market firms and small business. Larger corporations are better geared formoving to electronic B2B
paymentsowing
to
the
sheer
size
of
their
IT
establishment
and
abetter
network
with
trading
entities
whicharealreadyeenabledwiththeirEIPPsystems.Withthecurrenttrend,acheckusagereductionto
60%by2010iswhatorganizationsarerunningtowards.
Courtesy:CelentandNACHANottobeleftbehind,smallandmediumenterpriseshavealsobeguntoseetheadvantagesofmovingto
electronicpaymentplatforms.The inertiaoftheseorganizationshasbeenreducedbytheavailabilityof
newer technology solutionswhich can be tailored to individual organizational needs. This factor has
broughtin
the
flexibility
aspect
that
is
desired
by
smaller
businesses.
Organizations
that
are
hesitant
to
taketheplungewouldfailtotapintoafuturecustomerbasethatistunedintoanelectronicB2Bpayment
mode.
Intermsofgeography,thedevelopedcountrieshavecaughtupwellwithelectronicpaymentmethods,
with thepacebeing relativelyslow in theUS.EuropeandCanadahavebeen front runners in the race
markedbyearlyadoption.Anevidenceofthisisa95%penetrationofnoncashtransactionsinGermany,
NetherlandsandSwitzerlandasearlyas1999.Comparedwithdatafromthesameyear,UShasbeena
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slow adopter with figures of 40%. Notwithstanding the slow start, recent surveys have shown that
financialinstitutions
and
their
corporate
customers
in
the
US
have
begun
to
realize
the
value
in
eenabled
B2Bpayments.USshoresareseeingfreneticactivityinmigrationtoeenabledpaymentplatforms.
AbroadbasedadoptionofelectronicB2Bpaymentsdoesnotstopwithamindsetshift.Atwopronged
strategy forchanges inprocessand technology iswhatwill takeorganizationscloser to theirefficiency
goals. The environment for a technology change has beenmade conducive by IT solution providers
offeringahostofservicestosuittheneedofeverybusiness.
PROSPECTIVE HEGEMONY OF COMMERCIAL CARDS IN
ELECTRONICB2BPAYMENTS
Buyers and suppliers looking for efficiencies in their accounts payable process have turned towards
ElectronicFundsTransferandmorespecifically,usingtheACHchannel.Thisiscertainlyamovecloserto
thecostreductionagendasinceACHpaymentseliminateamajorityofcostlyresourcesthatareinvolved
in checkbased payments. Enabling a batch processing of ACH payments with Electronic Invoice
PresentmentandPayment(EIPP)makesthepropositionmoreattractive.DespitetheadvocatedbenefitsofACHpayments,outsidethefundstransfermechanism,theprocessof
sharing account numbers and routing information is predominantly manual. Evidently, there is an
optimizationpotentialhigherupinthevaluechain.AdiscouragerofwidespreadadoptionofACH
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WIPROTECHNOL
paymentsis
an
open
gap
for
potential
fraud.
ACH
payments
require
suppliers
to
provide
buyers
with
sensitive bank account information, making them vulnerable. For buyers to bettermanage working
capital, transparentspendvisibility isessential.This isagainachallengewithACHpaymentssince they
carryminisculeornoremittancedata.
CommercialcardssuchasPcardsofferalleviationtopainpointsintheACHpaymentmethod.Withcards,
payment gateways preclude the need for trading entities to share bank account information. Rich
remittancedataandatightintegrationwiththeaccountspayablesystemengenderdetailedinvoicelevel
spendreportingthat issoveryimportantforthetreasurygroup.ThefloatbenefitinACHpayments is
retained and enhancedwith commercial cards since issuers present amonthly statement for billing.
Organizationshavebegun to see the value in commercial cardpayments and are extending theiruse
beyond
high
volume,
low
value
procurement
to
big
ticket
procurements
as
well.
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OFFERINGS
IN
THE
MARKET
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EIPPTHECRUCIALMISSINGPIECEOFTHEPUZZLEFORFINANCIAL
INSTITUTIONS
Buying organizationswhich can flex their financialmuscle have channeled large amounts of available
funds into the development of ElectronicData Interchange (EDI) systems to stay connectedwith the
supplierbank network. For smaller organizationswhich transact heavily using commercial cards, , in
additiontothecostinvolvedinbuildingtheinfrastructure,thereistheburdenofcostofcompliancewith
PaymentCardIndustry(PCI)securitynorms.
Banksandacquirerswhichhavestrongfinancialrelationshipswiththesetradingorganizationshavebeen
abletosatiatetheirpaymentneedseffectivelythankstotheirextensivesettlementnetworks.Whenit
comes to theupstream requirementsof invoice/purchaseorderpresentment,validation,approvaland
paymentrelease, financial institutionshavebeenshopping inthemarket forEIPPvendors.Thestory is
notverydifferentwiththirdpartypaymentprocessorseither. AllianceslikeBankofAmericaBottomline
TechnologiesPaymode,USBankPowertrack,JPMorganChaseOrdertopayandAmericanExpress
S2S,standtestimonyforthisfact.
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WIPROTECHNOL
Whilemost
such
strategic
partnerships
are
aggressively
promoting
packaged
solutions
in
the
accounts
payablesspace,therace isfarfromover.Largemultinationalcorporations,publicsector,globalFIsand
mediumandsmallenterprisesrepresentadiversecustomerbasewithequallydiverseAPrequirements
drivenbyindustryspecific,geographyspecificaswellastechnologyinfrastructurerelatedpeculiarities.
Our forecast is thatelectronicB2Bpayments andAPautomationbusinesswill continue toexperience
heightenedactivityoverthenextfewyears.Moreso,becauseofthefactthatbankswanttooffermore
integratedcashmanagementservicestotheircorporateandSMEcustomersandEIPP isagoodtoolto
gain visibility into theircashflows.Froma top linegrowthperspective, this information isof strategic
importtobanksinimprovingtheeffectivenessoftheirproductdevelopment,customersegmentationand
targeting exercise. Banks can structure and create new products which can help buyers fund their
payments
if
they
are
low
on
cash
flows
and
offer
investment
products
in
situations
of
excess
cash
flow.
THELUREFORFINANCIALINSTITUTIONS
ItisexpectedthatInitiativesliketheSingleEuroPaymentsArea(SEPA)willresultinareductionofcross
borderpaymentfeeswithintheEuroZone.Paymentinstrumentsliketheletterofcreditarebeing
replacedwithopenaccounttradingininternationaltrades.Giventhisbusinesslandscape,transaction
basedrevenuesfromcorporatepaymentservicesarebeingdrivendownbyanincreasedinterconnectivity
ofpaymentsystemsanddevelopmentslikeSWIFTinthepaymentsarena.Profitmarginsaregetting
thinnerandcorporatepaymentsarebecomingcommoditized.Financialinstitutionscanengageinaprice
warbutitwouldnotgivethemasustainableedge.Theyneedtoembarkonadifferentiationstrategyand
takevaluedeliverytothenextlevel.
Gaininginsightsintovaluableinformationallacrossthepaymentschainiscrucialtothedevelopmentofa
differentiatedservicingstrategy.Intodaysworld,financialinstitutionshavevisibilitylimitedjustto
paymentsmadeandreceived.Inordertoleverageuntappedopportunities,financialinstitutionsneedto
stayengagedincorporatetransactionsasearlyintheprocessaspossible.Atightintegrationbetween
bankingapplicationsandcorporateaccountspayable,accountsreceivableandtreasurymanagement
servicesgivesthemtheuniqueadvantageofgainingvisibilityintotheclientsfinancialpositionatevery
stageinthefinancialsupplychain.Gearedwiththisinformation,financialinstitutionscanstructure
productsandservicestosuitaclientsneedatdifferentstagesofabusinesstransaction.Theyhavea
biggercrosssellingopportunitywithabetterriskassessment.Bystretchingtheirpresenceacrossthe
supplychainoftheircustomer,financialinstituionswillbeabletodeepentherelationshipwithbetter
retentionandrepeatbusinessaspositivefallouts.
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CASHMANAGEMENT
Abroadengagementoffinancialinstitutionsinthefinancialsupplychainenablesthemtohaverealtime
understandingofthecorporatecashposition.Thisinformationisinvaluableforfinancialinstitutionsto
quantifyanddemonstratethecostofidlecashtotheircustomers.Itwouldsetupastrongplatformto
provideSweepAccountserviceswherebyexcessidlefundsearninterest.Goingbeyondtherealmof
overnightmarkets
and
intraday
investments,
financial
institutions
are
better
placed
to
offer
investment
managementservicestomeetacorporatesmediumandlongterminvestmentgoals.
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WIPROTECHNOL
Fundsconsolidation
is
astrong
value
proposition
when
targeted
at
corporates
with
anational
or
global
footprint.Financialinstitutionsthatarecontinuouslyawareofthetime,volume,valueandstatusof
paymentshaveanevenmorecompellingstorytotaketheirCashConcentrationServicestotheirclients.
Sellingorganizationsthatarepartofthetradingnetworkprovideawealthofopportunitiesforfinancial
institutionstopositiontheircollections,costmanagementandriskmanagementservices.
TRADEFINANCE
Financialinstitutionsthatdeliverendtoendservicesinalargetradingnetworklendthemselves
conducivetostrengtheningtheirlendingbasedrevenuestream. Ifbuyingorganizationsareilliquidinthe
shortterm,theywouldseevalueinstructuredlendingproductswithlongercreditterms. An
insightinto
the
buyer
supplier
supply
chain
would
enable
financial
institutions
to
provide
payables
discountingservicestosuppliersthatlookatreducingtheircostofcapitalandinturnpassonthebenefit
tothebuyer.Invoicefactoringandforfaitingareothertradefinanceservicesthatwouldfinddemandwith
suppliersinneedofshorttermliquidity,atdifferentstagesintheordertopaycycle.
AnintegratedAPautomationsolutionhasthetheabilitytolinkpurchaseorderandinvoicedatatoatrade
financeinstrument.Thisprovidesastrongerbasisforextendingcreditatahigherpercentageofthetrade
valueoratabetterrateofinterest.Italsoimprovesthequalityoftradeinstrumentadvisory,inspection
andguaranteeservicesofferedbyfinancialinstitutions.
BUSINESSINTELLIGENCE
Thecorporatequestforintelligenceontheirtraderelatedfinancescanbebestsatisfiedbyfinancial
institutionsthatrenderservicesallalongthefinancialsupplychain.Realtimeinformationoncash
positionsandfloatimprovethequalityofcashforecasting,zerobalanceaccountingandinterest
reallocationservicesprovidedbyfinancialinstitutions. Businessanalyticsanddecisionsupportsolutions
becomeanattractivepropositionforthetargetwhenthebasisforsuchsolutionsisinformationthatis
gatheredacrossthespectrumfromordergenerationtosupplierreceiptoffunds.
Therehasneverbeenabettertimeinthemarketforfinancialinstitutionstoentertheaccountspayable
automationspace.Thosethatpursueawaitandwatchstrategywillmissoutonthefirstmover
advantageandinthelongrunalionsshareinthemarket.Thosethattakeanimmediateplungewillnot
onlyenjoyanewrevenuesource,butwillalsobeheraldedasinnovators.
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WIPROTECHNOL
SYSTEM INTEGRATION SERVICES FOR ACCOUNTS PAYABLE
AUTOMATION
Asbanks,acquirers,3rdpartypaymentprocessors,paymentnetworks,independentserviceprovidersand
EIPPvendorsevolvetheirproductsandservicesthroughstrategicpartnerships,thesuccessoftheirend
toend product offerings quintessentially depend on effective systems integration. Nearreal time
response,robust,highperformanceservicebus,highavailabilityandstateoftheartaudittrailmeeting
desiredtransparency levelsarebecomingtherequisites,ratherthanstandoutfeaturesofan integrated
nextgen AP solution. From the banks perspective, plain simple EIPP solutions are also pass, and
integratedEIPPserviceswithcashmanagementandtradefinanceservices isofmost importance.Given
the fact thatdifferent industrieshave different invoice formats, global and statewide tax regulations
makethe
integration
even
more
complicated.
Adesireforgreatercontrolandagilityhasmotivatedlargerorganizationstomovetowardsacentralized
AP function.Moneymanagement from a centralized location would involve crossborder pooling of
invoices,singlecurrencystatementsandglobaldashboardsalongwiththeabilitytointegratewithmore
thanonefinancialinstitutionindifferentgeographies.AllthiswillneedaninnovativeapproachtoSI.
Wiprosexperience in this fieldextends tovariousmessaging/GroupWareplatforms,BPMenginesand
SOA implementations.We have consistently delivered substantial cost benefits for our customers by
leveraging on innovative delivery models and valueadded initiatives such as Six Sigma and Lean
methodologies,aimedatprovidingcontinuousproductivity improvements.TheSIpracticeofWiproalso
has
extensive
experience
in
managing
complex
programs
in
a
multi
vendor
scenario.
ACCOUNTSPAYABLEBUSINESSPROCESSOUTSOURCING
As the automated AP solutions enabled by electronic B2B payments evolve and mature in the
marketplace, serviceprovidersandcustomersfaceasignificanthurdleinrealizingthecostsavingsworthy
oftheproductsfullpotential.Businessesareinneedofacomparativelysmallerworkforcewithfocused
skills in using and supporting the automated AP solutions as part of the extended but eenabled
operations.Outsourcing theseservices to industryexpertsat lowercosts is increasinglypreferredover
retainingandmaintainingsomeofthelargeworkforcecurrentlydeployedtohandlemanualcheckbased
AP functions.Wipros Business ProcessOutsourcing services optimize business performance to attain
valuecreation.WiproBPOSolutions isa leadingproviderofoffshoreBPOservicestypicallyrequiredfor
using and supporting eenabled business processes such as accounts payables. Our BPO services are
driven by the integrated solution approachwhich provides enhanced value to the customers through
processstandardization,processsimplificationandprocessoptimization.
AmongWiproswiderangeofBPOservices,ourprocurementoutsourcingservicesarethemostrelevant
toAPautomationbusinessandhaveadirectpositiveimpactoncostreductionsthatcustomersseek
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WIPROTECHNOL
throughdeployment
of
AP
solutions.
We
offer
complete
Source
to
Pay
outsourcing
services
to
our
clientsand fulfill theSourcetoContractneedsofourcustomers throughstrategicsourcing,category
management,suppliermanagementandsupplychainstrategy.WealsodeliverProcuretoPayprocess
efficiencies andoperational cost reduction. Finally,weoffer a full suite of ondemandprocurement
solutionsthatintegratewithourclient'scurrentERPsystemandprovidecostcontroltherebyoptimizing
the entire supply chain.Wipro Procurement Outsourcing services offer key benefits to our clients,
includingvalueformoney,SixSigmaenabledprocessestoimproveefficiencyandquality,costreduction
ofmorethan40%throughoffshoreexecution,leverageonITexpertiseacrossdifferentsupplychainand
APplatforms,domainexperienceinB2Bpaymentsindustryandtalentavailability.
WIPRO
A
STRATEGIC
PARTNER
FOR
AP
AUTOMATION
ThroughourIntegratedIT(ApplicationDevelopment&Managementservices)andBPO(BusinessProcess
Operations)servicesandbusinessdomainexpertiseinBankingandFinancialServices,Wiproisinthebest
positiontopartnerwithfinancialInstitutionstoimplementaggressivegotomarketstrategyanddeliver
andpromotetopnotchAPsolutionsatoptimizedcosts.OurintegratedIT,BPOapproachhashelped
organizationssavecostsinexcessof40%inspecificareas.
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ABOUT
WIPRO
TECHNOLOGIES
Wipro is the first PCMM Level 5 and SEI CMMi Level 5 certified IT Services Company globally.Wipro
providescomprehensiveITsolutionsandservices(includingsystemsintegration,ISoutsourcing,package
implementation, software application development and maintenance) and Research & Development
services(hardwareandsoftwaredesign,developmentandimplementation)tocorporationsglobally.
Wipro'suniquevaluepropositionisfurtherdeliveredthroughourpioneeringOffshoreOutsourcingModel
andstringentQualityProcessesofSEIandSixSigma.
ABOUTWIPROCOUNCILFORINDUSTRYRESEARCH
The Wipro Council for Industry Research comprising of domain and technology experts from the
organizationaimstoaddresstheneedsofcustomersbyspecifically lookingat innovativestrategiesthat
will help them gain competitive advantage in themarket. The Council in collaboration with leading
academicinstitutionsandindustrybodiesstudiesmarkettrendstoequiporganizationswithinsightsthat
facilitatetheirITandbusinessstrategies
Formoreinformationpleasevisitwww.wipro.com/industryresearch
REFERENCES
www.nacha.org
www.celent.com
www.afp.com
www.aberdeen.com
http://www.wipro.com/industryresearchhttp://www.wipro.com/industryresearchhttp://www.nacha.org/http://www.nacha.org/http://www.celent.com/http://www.celent.com/http://www.afp.com/http://www.afp.com/http://www.aberdeen.com/http://www.aberdeen.com/http://www.aberdeen.com/http://www.afp.com/http://www.celent.com/http://www.nacha.org/http://www.wipro.com/industryresearch