Accreditation Council for Graduate Medical Education

Operative Log UpdateAPDVS MeetingApril 16, 2010 – Chicago

Tom Richter

Director, Data Systems and Data Analysis

ACGME

Case Log Update

• Year End Process• Transfer Process/Residents• Recent Changes• Future Changes• A Few ADS Reminders• Support/Where to get Assistance

Year End Process

• Deadline is August 1st

• Data is shared with the Board• Make sure residents have accepted “Access

Agreement”

• Simplified process implemented last year • Will not need to submit hard-copy• Will verify electronically

Important Reminders for Year End Process

• Make sure completion date is correct in ADS

• Integrated programs will not have graduates yet

• Save a copy of the data/reports (pdf) • Export data• Full detail• Resident Operative and Defined Category

Steps To Submit Data

• Go to “Year End Tab”

• Set Current Graduating Class (2009-2010)

• Verify graduates

• Generate and review reports

• Submit the data

• View status

Submission Message

Saving A Copy of the Data

• Schedule an export of data• Tab-delimited file containing everything

entered• All data• Can specify a date range

• Found on “Case Entry” tab• Program director/coordinator• Resident can save their own data• Download procedures

Saving/Exporting Reports

• On report, there is an icon on upper left for export report• Adobe acrobat• Excel• Word• Word editable• RTF

Transfer Process

• New program initiates request

• Enter the resident in ADS first

• Enter SSN and name• Search database• Indicate appropriate attending, institution and

rotation

Recent Changes

• Created system for integrated programs (451)• Mappings/procedures same as independent

programs• RRC my change – track procedures

pertaining to general surgery

• Integrated VS – Roles updated to match general surgery (SC, SJ, TA, FA)

• Separated major and minor procedures

Future Changes/Updates

• Redesigning the user interface• Eliminates pop-up windows• Fresh look and feel• Allow creation of favorites list• Sometime in Fall of 2010

• Will no longer support IE 6 as of July 1

• Mobile website application (iPhone)• Will not be an installed local application

Imaging/Diagnostic Studies

• Adding capability to track these studies• 5 Additional categories (abdominal,

cerebrovascular, extremity venous, and peripheral artery)

• Entered via CPT code – same as procedures – don’t have to be tied to patient

• Must select one as credit – all will count equally on reports

ADS Reminders

• Make sure information is up to date• Coordinator• Phone number/e-mail

• Function to copy CV of faculty at same sponsoring institution

• Case log reports for PIF

Case Log Reports for PIF

• Insert vascular surgery operative log reports for each year since the last site visit

• Reports can be generated from ADS• Log into ADS• On left-hand side, click on “Case Log

Reports”• Program level and resident level

Where to Get Help

• Support Center• oplog@acgme.org• (312) 755-7464

• ADS/Part 1 of PIF• ADS Representative – Quinn White

• webads@acgme.org• (312) 755-7117

• Tom Richter• trichter@acgme.org• (312) 755-7116

Questions