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Accreditation: Follow Up Report
Presented at: Dialogue with the PresidentApril 26, 2012
Tina Leisner McDermott, Faculty Accreditation Coordinator
ACCREDITATION CYCLE
Follow-Up Report Work Group Members
Follow-Up Report Deadlines
Midterm Report and Self Eval– Standards Committees Recruitment
Std. I. A. – Mission
Std. I. B. – Institutional Effectiveness
Midterm Report and Self Eval– Standards Committees Recruitment
Std. II. A. – Instructional Programs
Std. II. B. – Student Support Services
Std. II. C. - Library
Midterm Report and Self Eval– Standards Committees Recruitment
Std. III.A. – Human Resources
Std. III. B. – Physical Resources
Std. III. C. – Technology Resources
Std. III. D. – Financial Resources
Midterm Report and Self Eval– Standards Committees Recruitment
Std. IV. A. – Decision Making
Std. IV. B. – Board and Administration Org.
Standards Committee Structure
Midterm Report Deadlines
RECOMMENDATION # 1 (a-d)
In order to comply with the standards, it is recommended that the college modify its processes in a manner that creates documentation and other forms of evidence that can be used to reveal the college’s progress toward implementation of SLOs and assessment of those outcomes. More specifically, the team recommends that to show compliance with the standards, that the college:
RECOMMENDATION #1 a.
Develop a method to monitor progress made when implementing activities identified in the program reviews to include listing steps in action plans, listing of individual student learning outcomes for each course and assessment activities matched against progress made to achieve assessment activities (I.B.3)
We’re doing great in WEAVE!
Response to Rec. #1 a.
Numerous new training workshops for WEAVE by SLO Committee and Research Office Flex events One on one WEAVE training Video and Power Point tutorials
Better promotion and awareness of deadline dates and compliance rates per Division Welcome Back Day Meetings with Divisions SLO newsletters
Increase faculty participation via Flex Events
Response to Rec. #1 a.PROGRAM
REVIEWACTION PLANS
WEAVE training
Campus Awareness
SLO Flex Events
RECOMMENDATION #1 b.
Provide evidence in the form of documents or other deliverables to result from the operation of the integrated planning cycle (I.B.3)
Response to Rec. #1 b.
New budget request narrative form for SPBC to include P/SLO information
Dean of IERP is now Admin. Co-Chair of SPBC to better facilitate incorporation of SLO/PLOs and Action Plans into financial decisions
SLO and Program Review Co-Chairs will report regularly to SPBC to facilitate better communication
RECOMMENDATION #1 c.
Provide evidence that outcomes demonstrate the integrated planning cycle, from SLOs to making budget decisions (I.B.5).
Response to Rec. #1 c.
SLOAssessments
SPBC
Budget RequestsBy Deans
ProgramReview
SLOAction Plans
Budget Subcommittee
Improved Linkage and Communication between Committees
Example: Graduation Office
Example: Physics
SLO trends in Program Review
Semester Fall 2009 Spring 2010 Fall 2010 Spring 2011
COMM 101SLO #2 (delivery) 64% 64% 65% 70%
6.4 The Communication Studies faculty has identified a list of needs within our discipline based on SLO data results that showed that one of our greatest needs is in improving students’ verbal fluency and speech delivery abilities. While we have seen improvementwe a, re still well below our benchmark SLO pass rate of 80%:
Action Plans that correlate to Program Review For Fall 2010, an additional lab activity relating
to solutions will be added to the schedule to address SLO 2. Physical models capable of representing solute solvation and ion dissociation would also help students learn the topics involved in SLOs 2 and 6. The department currently has animations to show solvation, but models to physically manipulate would help students visualize concepts like dilution and ion dissociation. Budget Amount Requested: $800.00
RECOMMENDATION #1 d.
Assess Program Learning Outcomes (PLOs) and provide evidence of program, student service and administrative changes and improvements as a result of changes made (II.A.1.a.; II.A.1.c).
Response to Rec. #1 d.
76 identified programs on campus 72% have approved PLOs
PLOs are in progress New PLO Workbook Committee Approval of remaining programs in
progress Assessments occurring WEAVE reporting – trends over time
RECOMMENDATION #2 a.
To meet the standards, it is recommended that the college establish clear connection with and document the involvement of members of professions, association and professional organizations when curriculum is being modified and at other appropriate points in time to demonstrate input from vocational/occupational advisory boards and experts in the field so that the College can verify the quality of educational programs is based on experts in the profession (II.A.2.b).
Response to Rec. #2 a.
24 Advisory Committees on campus
Minutes provided
New Minutes template for consistency
RECOMMENDATION #2 b.
To ensure each department is being consistently evaluated under the Program Review Process it is recommended that the college develop a list of minimum areas considered to ensure a rigorous self examination is conducted consistently across the college (II.C.1).
Response to Rec. #2 b.
Data Elements list being reviewed by Program Review Committee for consistent use of data in every Division
New rubric for peer review of Program Reviews
Dept. of IERP and Prog. Review Committee developing annual updates on WEAVEonline
RECOMMENDATION #2 c.
To meet the standards requirement that adequate resources be allocated to support the Library function of the college, it is recommended that the college conduct a comparative analysis against other similarly sized colleges to assess whether the amount of resources to meet the needs of students who rely on the Library to complete their educational goals (I.B.7).
Response to Rec. #2 c.
-50
-40
-30
-20
-10
0
10
20
30
40
50
Library Expend.
Librarians
Staff
Software $
EBSCO
Print Books
E-Books
Response to Rec. #2 c.
Funding Sources
2010 - $70K approved by District and SPBC for electronic resources
2011 – State of CA will now pay for EBSCOhost
Library reviewing purchasing decisions for $70K
RECOMMENDATION #2 d.
To meet the standards and to enhance the effectiveness of its technology, it is recommended that the college adjust its technology advisory committee structure to ensure that the needs of administrative and instructional computing are equally well addressed, and that this dialogue then results in equitable priorities, implementation, and budget allocations for all technology needs (III.C.1 and III.C.1.d).
Response to Rec. #2 d.Quarterly Life Cycle (Needs assess.)
Constituent Groups SS, BCSED, LC, LA, HR, A&R,
MSE, IRES, ITS, Palmdale, IMC, TE, Facilities, HS, FA, Bookstore, PE, AS,
VAPA, OSD, etc.
Schedule & Implement
(ITS)
Need Assessment
(ITS)
Consolidate/Estimate/Scope
(ITS)
Prioritization (IT Committee)
Budget Request (SPBC)
Step 1
Step 2
Step 3
Step 4
Step 5
Response to Rec. #2 d.
HELP DESKINSTRUCTIONAL
NEEDS PRIORITIES
1. Repair any “classroom
down” situation.
2. Open call to ITTech to support
instruction
3. Lab/classroomIssues in current
semester
Response to Rec. #2 d.
Distance Ed Committee is now DISTANCE EDUCATION AND TECHNOLOGY COMMITTEE (DETC) –
covers any technology for teaching – online or in class
RECOMMENDATION #3
To enhance the effectiveness of its technology, a variety of different levels of network security should be implemented to permit more flexible responses to instructional computing requests, while maintaining appropriate security for administrative data (III.C.1 and III.C.1.d).
Response to Rec. #3.
Goal = balance instructional flexibility needs with administrative security needs
expansion of its Open Digital Campus Program (ODCP) Role based security; software updates; security education
Perkins Program 2011 allowed for upgrades across campus to replace old software (almost complete)
Segregate IP traffic
New infrastructure for Wireless, starting in H&S
RECOMMENDATION #4 To comply with the standards it is recommended that the
college, when making its short-range financial plan, e.g. the annual budget of the college, consider its long-range financial obligation to pay the cost of the GASB 45 – Other Post-Employment Benefits (OPEB) as the costs are incurred instead of delaying payment to some future date. Specifically, the college is encouraged to prepare a comprehensive plan to prevent disruption of services offered to students by paying the Annual Required Contribution (ARC) determined using generally accepted accounting principles into an irrevocable trust fund at the amount equal to the actuarially determined Annual required Contribution (III.D.1.c).
Response to Rec. #4
Currently conducting an actuarial study to determine our liability and annual funding of ARC
Irrevocable trust is ready to be funded through CCLC’s JPA
3-year budget plan presented to SPBC
Plan to set aside $387,113 from SERP savings to be set aside annually starting 2012-2013