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Accreditation in Response to the
Challenges of Networked Libraries for
Quality Collections and ImprovedServices
Dr. Leticia A. Cansancion
Philippine Womens College, Davao CityAugust 15, 2008
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The World is divided into threeclasses of people.
The first category comprises of a fewpeople who make things happen;
the second type are the many whowatch things happen; and
the third category are theoverwhelming majority who have no
notion of what happens.
- (N. M. Butler)
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What is accreditation?
Accreditation is
A process by which institutions or programscontinuously upgrade their educational quality andservice through self-evaluation and the judgment ofpeers.
A concept based on self-regulation which focuseson evaluation and the continuing reinforcement ofeducational quality.
A status granted to an educational institution orprograms which meets commonly accepted standardsof quality or excellence.
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What are the basic characteristicsof accreditation?
a.) its prevailing sense of volunteerismb.) its strong tradition of self-regulationc.)
its reliance on evaluation techniques
d.) its primary concern with quality
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Basic Principles of Accreditation
Based on accepted standardsEach school seeking accreditation will be surveyed
and evaluatedin terms of the appropriateness andadequacy of its philosophy and objectives and its terms
of the degree and competence and which it achieves itsgoals.
Concerned with the teacher-learner relationship
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Provides opportunities forinstitutional growth through self-survey and evaluation and self-regulation.
Admits periodic review, criticism,and readjustment of its criteria,
policies and procedures to changes ineducation.
Basic Principles of Accreditation
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How are these standardsmeasured?
Accrediting agencies judge aninstitution not by comparison withother institutions but primarily by thedegree to which each institutions own
avowed philosophy and objectives,vision-mission are matched by actualpractice in the various areas beingevaluated.
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What is the difference between programaccreditation and institutional accreditation?
ProgramAccreditation, refers to the accreditation ofacademic courses such as liberal arts, sciences, education,commerce, law, engineering, nursing, etc. PAASCUs policyextends accreditation by program.
In contrast. InstitutionalAccreditation, refers to theaccreditation of the school, college, universities or institutionas a whole. Under PAASCU policy, institutional accreditationis not undertaken by itself; only individual programs areaccredited. Only when all the programs of an institution are
accredited may that particular institution be considered anaccredited institution under the PAASCU policy.
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Different Accrediting Agencies in thePhilippines:
1. FAAP (Federation of Accrediting Agencies of thePhilippines
2. PAASCU ( Philippine Accrediting Association ofSchools, Colleges, and Universities)
3. AACCUP (Accrediting Association of CharteredColleges and Universities in the Philippines)
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4. PACUCOA (Philippine Association of Collegesand Universities Commission on Accreditation)
5. ACSC-AAI(Association of Christian Schools andCollege-Accrediting Agency, Incorporated)
6. IQUAME (Institutional Monitoring Evaluation forQuality Assurance)
Different Accrediting Agencies in thePhilippines:
Wh t l t d d i th
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What areas are evaluated during thesurvey?
On the collegiate and secondary levels, the following areas are
evaluated:
1.College/School Community 5. Laboratories
Involvement 6. Physical Plant
2. Faculty 7. Student Services
3. Instruction 8. Administration
4. Library
On the grade school level, the library and laboratories (no. 4 and no. 5above) are omitted; instead, Student Activity Program is added.
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What areas in the library are evaluatedduring the survey?
A. AdministrationB. Collections/Holdings
C. Personnel
D. Financial Support
E. Services and Use
F. Physical Facilities
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THE SYSTEMS APPROACH SHOWING THE EFFECTS OF
ACCREDITATION ON LIBRARY DEVELOPMENT
Administration
Collections
Personnel
Financial
Support
Services & Use
Physical
Facilities
Accreditation
Program / Self-
Survey
Accreditation
Process
Self-Survey
Preliminary Visit
Formal Visit
Re-accreditation
Development of the Library
Sufficient Budget
Updated and Adequate
Library Collections
Qualified and Competent
Personnel
Innovative Library Services
Improved Library Facilities
Accredited Status
INPUT THROUGHPUT OUTPUT
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The School Self-Survey
It is an in-depth study that focuses onthe librarys purposes, programs,services and resources.
It provides the basis for continuingefforts to improve the quality ofservices offered.
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Expected Outcomes of a Self-Survey
Staff Development
Collection Development
Physical Facilities Development
Program Development
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Characteristics of a Valid Self-Survey
Cooperative involvement of the peopleconcerned
Comprehensive study of significant
factors
Carefully designed procedures
Planning and projection
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TIPS IN ANSWERING THE SURVEY FORMS:
Provisions, conditions or characteristics foundin good schools
Use the symbols for provision or condition:e.g. E, S, L, M, N or 5, 4, 3, 2,1
Avoid overrating or underrating your school
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Be sure answers can be justified or defended throughdocuments, actual practices and operation.
Answers should be based on present conditions and actual
practice.
Answer what analysis question simply asks
TIPS IN ANSWERING THE SURVEY FORMS:
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The Evaluation ratings should becongruent and consistent with theanalysis ratings.
Answering the Evaluation:
A Ad i i t ti
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A. Administration:
Documents Needed:
Organizational set-up/organizational chart
Library development plan
Annual report
Minutes of monthly staff meetings Minutes of library committee meetings
Library Handbooks/Rules and Regulations
Procedural Manual
Library Budget
Personnel Credentials
A Ad i i t ti
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Evidences to indicate that:
Organizational chart is suitable to the institution and isclearly drawn
Well-written library development plan
Minutes of meetings are grammatically correct The annual report showing the accomplishments,
utilization, needs and plans for development is well-written
Library handbooks and Library Guides
The Procedural Manual is available for the librarypersonnel
A. Administration:
B C ll ti /H ldi
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B. Collections/Holdings:
Documents Needed:
Collection Development Plan
Book Selection Policy
List of Periodical Subscriptions (local and foreign)-
Subscribed and FreeNumber of titles and volumes of books added to the
collections for the last 5 years
B C ll ti /H ldi
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Documents Needed:
Number of titles and volumes of books classified underthe DDC/LC classification
List of Non-print materials
Card Catalog and Shelf-list CatalogAccession Record Books
Bibliographic tools and records
Inventory of books
Vertical File
B. Collections/Holdings:
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B C ll ti /H ldi
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Evidence to indicate that:
The library has strong reference collection
At least 10% of the book collection is Filipiniana
The library has an updated vertical file
Non-print materials are available and accessible
Print and Non-print resources and properly cataloged andclassified under a standard system
B. Collections/Holdings:
B C ll ti /H ldi
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Evidence to indicate that:
Accession books and shelf-lists are maintained
A card catalog is updated, functional and convenient
The OPAC is functional and operationalBibliographic tools/record are available
Collection of books, periodicals and other materials isadequate to support the academic programs of theinstitution;
B. Collections/Holdings:
B C ll ti /H ldi
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Evidence to indicate that:
Books and periodicals are well chosen and well balancedto meet the demands of todays education and otherrecreational interests of students, faculty and staff
Continuous weeding-out program to keep collectionsrelevant and up-to-date is implemented
Collection analysis be conducted yearly
B. Collections/Holdings:
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C. Personnel
Documents Needed:
Organizational Chart of the library
Duties and responsibilities of library staff and studentassistants
List of Library staff (professional and Non-professional) Data on educational background and years of experiences,
faculty status
Policies and procedures governing library operations
Staff development Plan
List of training & seminars attended
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Evidence to indicate that:
The college has a professionally trained chief librarian (masterof Science in Library Science)
The college met the required number of librarian for every 500students and every increase of 1,000 students or fraction thereof
1 additional professional librarian The Library has written policies and procedures governing its
operation
There are at least 2 clerks and 2 assistants to every full timelibrarian
Trainings in the preparation and /or use of materials areprovided to professional staff
C. Personnel
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D. Financial Support:
Documents Needed:
Library Budget
Proof of Library Acquisitions (Receipts)
Proof of Periodical Subscriptions (Receipts)
Expenditures for the last 5 years
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Specific Concerns:
Evidence to indicate that:
The Head librarian is involved in library budgeting
The institution allocates regular and realistic budget for the library, thatis 35-45 % for books and other materials and 50-60% for library
personnel services All library fees should be used solely for library purposes. (PAASCU)
The library fees be spent exclusively for library purposes or that thelibrary budget be no less that 5% of the annual operating expenses ofthe institution, exclusive of salaries of the professional staff.(PACUCOA)
All fees and funds allocated for library resources and services areutilized solely for such purposes and are properly audited (AACUP)
D. Financial Support:
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E. Services and Utilization:
Documents Needed:
Statistical data on library use (faculty andstudents)
Statistical data on the loans for print and non-printmaterials (faculty and students)
S i d ili i
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Evidence to indicate that:
That the library is open not only during hours that thecollege is in session
Equitable lending policies should be extended to allqualified patrons
Regular announcement of new acquisitions and otherpromotional activities should be made periodically
Resource sharing arrangements could also be considered
There is evidence of satisfactory use of the library materials
Librarian/Staff are available during library hours to assistand provide library services to users
E. Services and Utilization:
E S i d Utili ti
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Provision are made for the following:
Functional and interactive library web page
OPAC
Circulation On-line
Computerized Cataloging
Internet Searching
CDROM Services
On-line Database
Photocopying Services
E. Services and Utilization:
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Benefits
PrestigeExcellence
Administrative
Deregulation
Accredited
Status
Strengths &
Weaknesses
Funding
AssistanceCOEs & CODsCOEs & CODs
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Thank you&
Madayaw Dabaw!