university of california, berkeley • division of student affairs

& spot awardsachievement

recognition tool employee engagement outreach

they’re back!The Division of Student Affairs is pleased to announce the return of the University of California, Berkeley Achievement and Spot awards.

The current program will run from April 1, 2012 to June 30, 2012 (awards will reflect work done during the 2011-12 fis-cal year) and consist of $1,000 and $400 awards. A new pro-gram will start July 1, 2012. Student Affairs is revising the process for Achievement Awards and will develop a new, higher award limit for the 2012-13 fiscal year based on the UCOP Staff Appreciation and Recognition Program (STAR).

The Achievement Award program ($1,000) will be adminis-tered by the Student Affairs Employee Engagement Team. This award is designed to promote superior performance and reward measurably significant contributions to the de-partment and division’s mission and goals.

The Spot Award program ($400) will be administered in the

local departments and be given to employees who dem-onstrate inspired service to students/clients and to their department’s goals and mission. Submit Achievement Award nomination forms to Employee Engagement Chairperson Lance Page.

ObjectiveThe Berkeley Campus Achievement and Spot Award en-ables supervisors and managers to recognize superior performance and special accomplishments of non-repre-sented staff employees. The objective of this program is to create role models and communicate the type of notewor-thy contributions and accomplishments that the campus appreciates. At the same time, it recognizes and reinforces the behaviors and values that are important at UC Berkeley.

For more detailed information on the program, including: criteria, eligibility and nominations, visit hrweb.berkeley.edu/compensation/recognition.

CritEriA ELigibiLity

Achievement Awards recipients must be in a non-repre-sented position and have one of the following appoint-ment types: Career, Partial-Year Career or Contract.

Awards maybe given to employees in any salary level.

Achievement Awards’ criteria include contributions such as:• Employee’s creativity or innovative actions have a positive impact on the department• Employee makes a measurably significant contri- bution to the department mission• Employee’s ongoing performance achieves high customer/client satisfaction

Spot Awards include accomplishments such as:• Employee goes above or beyond to meet a critical deliverable or deadline• Employee provides inspired service to students, staff or the public beyond expectations• Employee completes a project or task with excellent quality and creativity

Spot Awards recipients must be in a non-represented position and have one of the following appointment types: Career, Partial-Year Career, Limited, Casual Restricted (student employees), Per Diem or Contract.

May receive two Spot Awards for this time period.

division of student affairs

See page two of this flyer for an “at-a-glance” look at the nomination & award process.

ExAmPLES

Achievement Award (measurably significant contribution)Leading the way to ensure the Housing Facilities Manag-ers understand how to use the StarRez computer program, which impacted their operations.

Spot Award (critical deliverable)Reviewing the backlog of conference accounts receivable and deferred accounts, which were last reconciled more than 10 years ago.

university of california, berkeley • division of student affairs

spOt award(“in-the-moment” contributions)

achieveMeNt award(substantial change over time)

defiNitiON Recognition of special contributions, as they occur, for a specific project or task, generally for a special contribu-tion accomplished over a relatively short time period

Recognition of sustained, exceptional performance and/or significant con-tributions over an extended period of time which represents a major portion of an employee’s area of re-sponsibilities, including performance or project goals above and beyond normal performance expectations.

eligibility PPSM (PSS or MSP) Employee in appointments: Career, Partial-Year Career, Contract, Limited, Per Diem, or Casual/Restricted (student employee)

PPSM (PSS or MSP) Employee in appointments: Career, Partial-Year Career, or Contract employee

subMit NOMiNatiONs Employee’s supervisor Student Affairs Employee Engage-ment Chair, Lance Page

apprOval level Supervisor, next-level manager and HR director

Student Affairs Employee Engage-ment Team, Vice Chancellor for Student Affairs

iNfOrMatiON Needed Completion of nomination form. Form found at:

hrweb.berkeley.edu/ compensation/recognition

Completion of nomination form which may include:

• Project description (if applicable)• Results of impact of contribution — quantitative or qualitative

Form found at: hrweb.berkeley.edu/ compensation/recognition

tiMe fraMes Completed form may be submitted to supervisor at any time

May 1 for a May 15 decision and June 1 for a June 15 decision

eligibility periOd For the period of April 1, 2012 to June 30, 2012, awards maybe considered for contributions made from July 1, 2011 to June 30, 2012

For the period of April 1, 2012 to June 30, 2012, awards maybe considered for contributions made from July 1, 2011 to June 30, 2012

aMOuNt $400 $1,000

frequeNcy Two per fiscal year One per fiscal year

MOre iNfOrMatiON hrweb.berkeley.edu/compensation/recognition or contact Lance Page at lpage@berkeley.edu

hrweb.berkeley.edu/compensation/recognition or contact Lance Page at lpage@berkeley.edu

studeNt affairs achieveMeNt aNd spOt awardsAt-A-glance

April 1, 2012 — June 30, 2012

for more details on how the awards programs work, please visit the web site at: hrweb.berkeley.edu/compensation/recognition.