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Page 2 EXHIBITOR MANUAL Website : www.acmee.in
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EXHIBITOR MANUAL
Website : www.acmee.in
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Dear Participant, I am delighted to welcome you to India’s Premier Machine Tools Exhibition, "ACMEE 2018".. This EXHIBITORS SERVICE MANUAL gives i) Information on different services available to exhibitors.
ii) Rules & Regulations associated with your participation in the event.
iii) Time-table of in-hall operations to enable you to co-ordinate your operations at the show. It is very important that the rules, regulations and time schedules associated with the event are followed. If you have any queries please feel free to contact us at ACMEE at +91-44-2625 0245, email : [email protected] / [email protected]
Thank you for your co-operation and support.
Wishing you a successful participation in ACMEE 2018
Yours truly,
K. Ayyappan Chairman - ACMEE 2018
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FACT SHEET
Name of the event : ACMEE 2018 13th International Machine Tools Exhibition
Dates : June 21-25, 2018
Venue : Chennai Trade Centre Mount Poonamallee Road, Nandambakkam Chennai - 600 089, India
Exhibition Timings : Business Hours: 10 : 00 hrs to 15 : 00 hrs on all days For others :
15 : 00 hrs to 18 : 00 hrs on June 21-24, 2018 15 : 00 hrs to 17 : 00 hrs on June 25, 2018
Closure of the exhibition : 17 : 00 hrs on June 25, 2018 Participating countries : India, China, France, Germany, Italy, Japan, South Korea, Spain Switzerland, Taiwan, Thailand, UK, USA, Product Coverage : CNC Machines, CNC & PLC Controls, Cutting Tools and
Accessories, Special Purpose Machines, Pneumatics, Hydraulics, Industrial Robotics & Automation, Instrumentation, Machinery & Machine Tools, Welding, Material Handling Systems, Energy Saving Solutions, Sheet Metal Press, Laser Cutting, Cleaning Systems, Cold Forging Machines, Co-ordinate Measuring Machines, Control Devices, Power Tools, Testing & Measurement Equipment, Related IT & Consultancy Services.
Entry : OPEN TO BUSINESS VISITORS ONLY
Registration: online: www.acmee.in
Spot Registration on all days at Venue
Children below 16 years are not allowed
Concurrent events : Product presentations, Technical Sessions, Social Evenings Organisers : Ambattur Industrial Estate Manufacturers Association
Ground Floor, SIDCO AIEMA Tower, 1st Main Road, Ambattur Industrial Estate, Chennai - 600 058. Tel : -91-44-2625 0245 / 2625 0489
Email : [email protected], [email protected], Web Site : www.acmee.in
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GENERAL INFORMATION 1. Please read the Exhibitor Manual Carefully:
2. Helpful Reminders about Ordering – online : http://acmee.in/exhibitor
a. Be sure to order your requirements in advance, including
• Additional electrical services • Compressed Air Connection • Furniture • Other Special requests
b. Place your orders with payments to ensure that your order is fulfilled. Try not to order on-site.
c. Bring copies of all your advance order forms for ready reference.
POSSESSION OF BOOTHS WILL BE GIVEN ONLY TO EXHIBITORS WHO HAVE PAID ALL DUES AS
PER PROFORMA INVOICES RAISED BY ACMEE 2018. ACMEE 2018 WILL NOT ACCEPT ANY CASH
AT SITE.
3. Helpful Reminders on shipping:
a. Ship your freight through a reliable transport agency to ensure that they arrive on your target
date.
b. While making your shipping plans to the show, plan for return of articles after the show is over..
c. GST/IGST documentation to be taken care of
d. Heavy Vehicles movement restrictions are in force during day time near Chennai Trade Centre.
4. Booth Equipment and Services
The exhibitors can be provided with extra electrical, furniture, display aids on payment. Please place
your orders on line: www.acmee.in for such services before 30th April 2018
Exhibition Invitation Cards Soft Copy of Visitor Invitation cards for mailing by exhibitors to potential visitors will be provided to every participant free of cost well before the show.
Show Directory – i) Updation of Exhibitors’ profiles The information by the exhibitors in the Space Booking form will be used for Directory Listing. All exhibitors will be provided Username and password for accessing the Information given in Space booking form. Exhibitors are requested to view the details and update information if Required before 31 Jan 2018. The Information as given as on 31 Jan 2018 will be used for Directory Listing.
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ii) Advertisements in Fair Directory
The Show directory offers a good exposure to the company both during and after the show. The exhibitors directory gives product profile, company names, addresses and telephone numbers. India Representatives of foreign companies may give the names of their Principals and country in the directory listing. A limited number of pages are available for advertisements. Only colour ads are accepted. Last date for booking ad space is 28 Feb 2018 Other Services at the Venue: Car & Two Wheeler parking, Official Photographer, Video, Cafeteria, Coffee/Tea shop, First Aid, Ambulance, Fire Fighting Brigade, ACMEE Information Centre.
5. Time Schedule for booking services – online http://acmee.in/exhibitor
Services Deadline
Power & Air Requirements 30 April 2018
Advertisement in Show Directory 28 Feb 2018
6. Security
• Exhibitor Badges will be distributed by the organisers at the Show venue. Badges must be worn at all times to gain admittance to the exhibition hall.
• Please give the names of executives for whom Exhibitor Badges are required….file the details on line: www.acmee.in
• During show days, exhibitors are allowed to enter 30 minutes prior to the opening of the show each day and allowed to remain till 30 minutes past the close of show.
• Exhibitors are requested to inform the organisers and the authorised Security service providers in case they require security personnel on payment basis for their booths during set-up and dismantling time.
• No security staff other than those authorised by the organisers will be allowed inside the exhibition halls after exhibition hours on event days. The halls will be sealed during non-show hours on exhibition days.
• While the show organisers will maintain security surveillance at all times throughout the exhibition, exhibitors are reminded that goods will be risk-prone during set up time and after the show closes on the final day. Please be sure that your stand is not left unattended at this time. Particular care should be taken of small portable items, tools and instruments and high value items.
7. In-haIl Freight Handling
RE Rogers World Wide is the sole logistics service provider for ACMEE 2018. The detailed guidelines on in-hall freight handling are in pages 22-26 of this Manual.
To provide security, safety and protection against damage to the exhibition hall and in the interest of an efficient, co-ordinated move-in and move-out of goods, exhibitors’ trucks, cars, fork lifts, or handling equipment (trolleys, lift jacks, etc.,) will not be allowed inside the exhibition hall.
All exhibitors are required to give weight, dimension, power requirements of each exhibit in the prescribed Form 3 before 10 Marchl 2018.
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8. No Delivery / Replenishment / Removal of exhibits during exhibition days
Removal or delivery of exhibits and other exhibition stores on exhibition days whether during exhibition hours or otherwise is not permitted. Replenishment of catalogues/consumables may be carried out before opening hours in the morning.
At the end of the show on 25 June 2018, exhibitors may arrange for packing and clearance of their exhibits. All goods must be removed from the site by 9.00 AM on 26 June 2018. After that time, all items/ materials in the hall, will be considered as abandoned and will be disposed of at the risk and cost of the concerned exhibitor. The concerned exhibitor will have to pay penalty for unauthorised occupation as levied by Chennai Trade Centre.
9. Manning of stands / audio / video equpment
All booths must be properly staffed and remain operational throughout the exhibition hours. Exhibitors should not participate in any activity, which causes or is likely to cause annoyance to visitors or other exhibitors. In particular, audio / visual display equipment must be positioned and sound levels so adjusted as to avoid disturbance to neighbouring booths. In the event of any disagreement, the decision of show organizers is final and the concerned exhibitors have to follow the advice given by the organizers.
Children below 16 years of age are not allowed to be in booths.
10. Censorship of Film / Audio Demonstration
Cassettes, tapes and other materials should have been cleared by the designated statutory authorities. Concerned exhibitors will be fully responsible for any violation of rights, rules/procedures in this regard. 11. Dilapidations
Exhibitors are responsible for the cost of making good or replacing any damages to the exhibition centre, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by such agents or contractors. The cost of making good any damage will be assessed by the official shell scheme contractor and charged to the exhibitor. The show organisers in consultation with CTC, will inspect the hall before build-up and after dismantling of the stalls.
12. Force Majeure
The Exhibition may be postponed, shortened or extended due to any cause, whatsoever outside the control of the show organisers. The show organisers shall not be responsible for any loss sustained by the exhibitors, directly or indirectly, on account of elements of nature, force majeure or orders and directives imposed by any governmental authorities. In the event of such circumstances, the organisers may refund some part of the participation charges paid by the participants at their sole discretion. Their decision in this regard is final. 13. Authority on the premises
The show organisers shall be responsible for and be entitled to act as the owners of the premises through out the tenancy period. The decision of the show organisers on any issue or dispute will be final.
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14. Observance of Rules & Regulations
All Exhibitors and their personnel must observe the rules and regulations stated in this exhibitor's manual, and the Rules & Regulations accompanying the exhibitors contract, while working or present in the exhibition halls.
15. Safety and Behaviour
Public Safety is of paramount importance.
No person present inside the exhibition halls is to behave or act in a manner that may cause harm, injury or damage to other persons or exhibits, nor to exhibition hall property or fixtures.
Exhibitors, their staff, agencies/contractors must take all precautions while operating machines, handling tools, materials etc and ensure no untoward incident happens at any cost. Additional precautions should be taken for demonstration, operation of electrical equipment, etc. They should wear proper protection gears including footwear. Anyone found to be wanting in this regard will not be allowed inside the Hall. Decisions of the Organisers are final.
Exhibitors will be fully responsible and liable for any damage, untoward incident happened out of their actions/inactions.
Power connections temporary or regular will be given by the authorized electrical contractors. No employee of the exhibitors or their contractors/agencies should resort to tapping power. Anyone found to be indulging in such practices will be debarred from the exhibition halls.
16. Space Utilities - Additional Power & Compressed Air
The provision of these services is limited and takes time. Please give your requirements before 30th April 2018 online : http://acmee.in/exhibitor
17. Schedule for handing over of exhibition space to participants / moving in exhibits /
dismantling of booths and removal of exhibits
a. HANDING OVER IN HALLS A, B, D and E
To Bare space participants 14:00 hrs on 18-06-18
To Shell scheme participants 09:00 hrs on 20-06-18
b. MOVING OF EXHIBITS / MACHINERIES IN HALLS....to be coordinated with RE Rogers, the
designated logistics provider:
Heavy Machinery (3 Tons and above) from 17:00 hrs on 18-06-18
Other machinery / exhibits from 09:00 hrs on 19-06-18
c. CUT OFF TIME FOR BRINGING MACHINERIES / FORKLIFTS
To Work In Halls 12:00 Noon on 20-06-18
d. HANDING OVER OF BOOTHS IN Hall C 12:00 Noon on 20-06-18
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Only hand carry items/exhibits are permitted in Hall C
e. CONSTRUCTION TO COMPLETE BEFORE 20:00 hrs on 20-06-18
f. DECORATION OF ALL STALLS TO COMPLETE BEFORE 20:00 hrs on 20-06-18
g. PASSAGE CRPETING TO START 21:00 hrs on 20-06-18
AT THE CONCLULSION OF THE SHOW
h. REMOVAL OF PASSAGE CARPETS 17:30 hrs on 25.06.18
i. REMOVAL OF EXHIBITS 18:00 hrs on 25-06-18
j. REMOVAL OF HEAVY EXHIBITS 20:00 hrs on 25-06-18
k. DISMANTLING OF BOOTHS 19:00 hrs on 25-06-18
k. AIR AND POWER CONNECTIONS WILL BE DISCONNECTED AT 17:30 hrs on 25-06-18
j. ALL EXHIBITS AND MATERIALS TO BE CLEARED BEFORE 09.00 hrs on 26-06-18 Schedule of Arrival of exhibits
The exhibitors have to coordinate with the logistics service agency, viz. RE Rogers and plan the schedule of taking their exhibits inside the exhibition. The Show office should also be informed in advance of the schedule worked out by the exhibitor. Exhibitors who do not have heavy machines can bring their exhibits from 11:00 hrs on 19 June 2018. In order to avoid last minute rush and strain on the material handling facility, exhibitors are requested to co-operate with the agencies for movement of exhibits inside the halls.
Exhibitors should depute their representatives to accept delivery of their exhibit cases at the Exhibition site. It will not be possible for the organisers to take delivery and make handling arrangements for the exhibitors.
Heavy vehicle movement within the city may be verified in advance to avoid any inconvenience.
All exhibits must be unpacked and the exhibits should be positioned by 20:00 hours on 20th June 2018. The
general service contractor will start laying the carpets on aisles at that time. Exhibitors may remain in the hall
to work but all activities must be confined to their booth space. Please have all crates and cartons unpacked
so that they could be removed. All booth internal work must be completed latest by 20:00 hrs on 20th June
2018.
Exhibitors and their Construction/decoration contractors should not dump any waste material on the
passage. All their construction work should be undertaken within their booth. Any violation will
attract penalty on both the exhibitors and their contractors.
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18. DISPLAY AND STAND DECORATION - GUIDELINES Construction and decoration of stands will be governed by the following guidelines.
a) In Hall C only hand carry items can be displayed. In Hall E exhibits with less than 750Kg can be displayed.
b) In Hall C Power & Compressed Air for Operating machines will not be provided.
c) Products / exhibits particularly the operative machines must be placed at least 1 meter away from the
boundary of open sides of the stand. No part of any exhibit should project out of the stand boundaries.
d) Clustering or crowding of exhibits in the stands is not allowed. At least 1 meter gap between two
machines / exhibits must be provided. Overall 30% of the stand space must be left free for movement of
visitors and safety during demonstration of exhibits.
e) All machines / equipment should be placed in such a way that they would indicate the normal operating
position on the shop floor.
f) Grouting or drilling in the walls / floor is not allowed. However in case of heavy machines, Exhibitors
may be allowed to install at their own cost concrete blocks / platforms on a polyethylene sheet without
damaging the floor.
g) Partitions and / or dividers in the stand are allowed subject to the following conditions:
• These are not erected on the open side of the stand.
• The height of the partition or divider does not exceed 1.75 mtrs
• Both the sides of partition wall are properly finished or painted; particularly the side from the neighbouring stand side should not look unfinished. It would be desirable that side partitions are made with mutual agreement with neighbouring booths.
f) Display panels, name boards, sample holders, photographs and other display materials are permitted in
the stand subject to the condition that their height does not exceed 1.5 mtrs.
g) Show-cases are permitted subject to the condition that their height does not exceed 1.5 mtrs and they
are placed atleast 1 mtr away from the open side of the stand.
h) Spotlights, small machine lamps or reading lamps are permitted, provided these are fitted along the stand structure erected within the limits of above mentioned specified heights.
i) Exhibitors should not take support of any permanent structure in Exhibition hall for decoration purposes.
j) Electrical wiring should conform to safety standards.
k) Noise levels should be within the permissible limits
l) THE HEIGHT OF ANY EXHIBIT or PANELS SHOULD NOT EXCEED 2.5 m.
19. Construction Guidelines for Bare Space Participants a. ALL PARTICIPANTS WHO HAVE TAKEN BARE SPACE ARE REQUIRED TO SUBMIT THEIR
BOOTH DESIGN AND CONSTRUCTION PLAN TO THE ORGANISERS BEFORE 15 MAY 2018 AND TAKE FORMAL CLEARANCE FOR CONSTRUCTION. BOOTH DESIGN AND
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CONSTRUCTION PLANS MAY BE SENT BY EMAIL TO: [email protected]. Permitted height of Construction : 2.5 meters.
b. Sound Systems / Presentations
• The organisers reserve the right to restrict operation of exhibits, because of noise,
vibrations, method of operation or any other reason. The sound level from any booth shall
not intrude into adjacent exhibit areas.
• Presentations should be confined to the exhibitor's space
c. Stall opening should be minimum 2 meters.
d. Construction of Mezzanine floors will be allowed subject to structural suitability and on
payment of 50% additional participation charges. Design and construction plans have
to be submitted to the Organisers before 15 May 2018 for approval. Decision of ACMEE
2018 Organisers is final on such matters.
e. Exhibiting companies that share a common booth back wall boundary line must allow 25 cm
space (width) from the common booth boundary line when constructing partitions – This will
allow access to electrical and utility outlets.
20. Electrical Supply & Installations Hall general lighting will be arranged by show organisers. . The standard electrical voltage available
for use on stands at the exhibition is 230 volts single - phase A.C. at 50Hz, and 415 volts 4-wire-three-
phase and neutral alternating at 50Hz. A fluctuation of + or - 10% can be expected. Exhibitors
whose equipment are particularly sensitive should arrange for stabilizers. Organisers will not be
responsible for any damage to machines due to power fluctuations. Supplies to stands will normally
be switched off at source 30 minutes after the exhibition closes each day (15 minutes on the final day)
Exhibitors who have ordered additional electrical items in advance are requested to show the location
of extras on their booth design. All electrical installations on stands must be carried out by the official
electrical contractor.
A flat rate of Rs. 4,500/- + GST per KW of connected load will be the basic rate for power and light.
Applicable to Bare space participants and shell scheme participants seeking additional power
for operating machines. It is essential that all exhibitors submit the prescribed form (Form 3 & 6)
on Power Requirement as per deadline 30th April 2018.
NB: Flashing lights and neon-signs are not permitted
21. Stand Fittings Regulations (Official Shell Scheme)
a. No additional stand fittings or display may be attached to the shell stand structure. No nailing or
drilling will be allowed. If assistance is required in hanging or displaying exhibits, please consult
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the official Shell scheme Contractor. Please note that internal dimensions of shell-scheme stands
are approximately 5 cm smaller than the contracted area as the walls are contained within the
booth.
b. No Painting or wall papering of the shell stand panels will be allowed. Exhibitors who wish to
have panels painted must inform the official shell scheme contractor who will provide estimates
on cost involved
c. No free standing fitment may exceed a height of 2.5 m or extend beyond the boundaries of space allocated.
d. No financial credit will be given by the organisers for any package item not utilised. e. Under shell scheme Packages
Package shell scheme booths will be built from modular extruded aluminium system. Details of
display aids given under package scheme are given at page 15 of this Manual. For any extra
requirements please contact the shell scheme contractor…Deko Exhibits…
22. Demonstration and Working of Exhibits. Any exhibitor intending to demonstrate equipment must:
a. Provide the organisers with full details in writing of any working exhibits involving moving parts,
naked flame, lasers or other hazardous exhibits.
b. Give proper consideration to the safety conditions under which the exhibits will be demonstrated,
including safety guards and screens to prevent accident or injury to both visitors and staff.
c. Cause no annoyance to visitors or other exhibitors. Where a high level of noise, heat, or other
objectionable factors are involved, demonstrations may only take place at the times stipulated by
the show organisers who reserve the right to terminate a demonstration at any time.
d. Ensure that no naked flame is used in any demonstration in the exhibition premises. Welding
demonstrations should be done only in a fully enclosed chamber.
e. Isolate controls and switches so that machinery cannot be activated by accident or interference
by anyone.
f. In case of dispute, the decisions of show organisers will be final.
23. Storage, Cleaning & Removal of Waste
Arrangements for storage facilities for package cases, surplus materials, etc may be coordinated with
Official logistics service providers. Service charges are payable to the logistics service agency.
During the move-in, construction of stands and removal of exhibits, the passage ways in the exhibition
halls must not be obstructed with exhibits, construction materials or debris. Contractors of stalls are
responsible for removing their own off-cuts / waste each day of build and break down.
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During event days, Exhibitors are requested to place the waste in a bag on the aisle, from where it will
be removed by the cleaners. The Show Organisers reserve the right to invoice Exhibitors for placing
excessive packing materials, discarded crates or cartons and stand building materials on the aisles.
Exhibitors are advised to use waste-bins in their stalls for throwing waste material.
24. Liabilities & Insurance
It would be advisable for the exhibitors to take Insurance covering the following
a) Machinery & Other Exhibits
b) Transit and loading & Un-loading of machines
c) Exhibition personnel
d) Third parties (Visitors)
The Show Organisers will not accept liability for loss or damage to any exhibit or injury to exhibitor's
personnel at any time. Exhibitors are strongly advised to insure their exhibits against theft, loss or
damage, including the risk of fire and to cover themselves against third party liability.
25. Entry / Exit Procedure
Admit Pass may be taken from the organisers office for taking possession of booths (use Form 1). The
transporter is required to show the Admit Pass invoice and packing list of the exhibits for ACMEE 2018
to the security office at the gate.
For taking out the materials and exhibit cases after the exhibition, gate pass procedure will be observed as follows:
The exhibitors should approach ACMEE 2018 site office for permission in writing (Form 2) in their
official letter head in triplicate before 23 June 2018.
Three copies of this form should be handed over to ACMEE office by 15:00 hrs. on 24 June 2018.
These forms will be submitted to Chennai Trade Centre for their authorisation and will be returned to
the exhibitors from 13:00 hrs. on 25.06.2018. .
26. Exhibit Weight / Sizes
All exhibitors have to give the details of their exhibits including weight, dimension, power requirements in prescribed format (Form 3) before 10 March 2018.
27. General Fire and Safety Regulations
a. Exhibitors should ensure that all materials used in construction and decoration of stall and exhibits are fire retardant
b. All exits, entry areas and exit aisles must be kept clear and unobstructed. c. Compressed gas cylinders, including LPG are prohibited in the exhibition halls.
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d. All temporary wiring must be accessible and the aisle must be free from debris and storage material.
e. No storage of any kind is allowed behind booths or near electrical services. f. All empty cartons and crates must be removed and arrangements for storage are to be made by
exhibitors direct. g. Flammable or combustible liquids are prohibited inside the buildings.
h. Helium balloons are not allowed inside the halls.
i. No live fire is allowed. Note: Smoking is strictly prohibited inside the exhibition halls.
30. Procedure For Removal Of Exhibits After The Exhibition
- Packing of materials should not be started before 17:00 hrs on 25th June 2018.
- Moving of hand carried goods and light equipment (hand carried without use of rollers) should
commence only at 20:00 hrs on 25th June 2018.
- The premises will be handed over to CTC by 9.00 hrs on 26th June 2018 by which time all
exhibitors should remove their materials/exhibits from CTC. Participants are requested to take
care of their stalls / goods.
- Heavy exhibits requiring forklift / cranes can be moved out from 20:00 hrs on 25th June 2018.
- All participants are requested to organize necessary transport arrangements in line with the above
schedule.
- Participants who do not follow the above schedule and do not remove their exhibits / materials will
be charged penalty as determined by the organisers.
All the participants are requested to co-operate in smooth moving-out.
31. Important : The organisers reserve the right to modify / change the guidlines / provisions / rules /
regulations / time schedule at any time in the interest of the exhibition and their decision in this regard
is final.
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DETAILS OF DISPLAY ACCESSORIES UNDER THE SHELL SCHEME SERVICES
FOR EXHIBITORS
Area Table Chair Spotlight 5 amp socket Dustbin Exhibitor Badges
6 sqm 1 2 2 1 1 2
9 sqm 1 2 3 1 1 3
12 sqm 1 2 4 1 1 4
15 sqm 1 3 4 1 1 4
16 sqm 1 3 4 1 1 5
18 sqm 2 4 6 2 2 5
20 sqm 2 4 6 2 2 5
24 sqm 2 5 7 2 2 7
28 sqm 3 6 9 3 3 7
30 sqm 3 7 10 3 3 9
36 – 54 sqm 10
55 – 80 sqm 10
81 – 120 sqm 15
121 – 180 sqm. 15
181 and above 20
— Please give names of representatives in the exhibitor control panel for whom exhibitor badges are required.
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LIST OF OFFICIAL SERVICE PROVIDERS
1. STAND CONSTRUCTION AND DECORATION
A) Deko Exhibit Systems OFFICIAL AGENCY FOR SHELL SCHEME Contact person : Mr. Ramasubramanian M/S. Deko Exhibit Systems No. 44, Mount Poonamallee Road, Nandambakkam, Chennai - 600 089.. Telefax : 044-4205 4211 / 4211 7957 Mobile : + 91 98410 24714 M-mail : [email protected] / [email protected]
2. FREIGHT FORWARDER / HANDLING & CLEARING AGENTS
R.E. ROGERS INDIA PVT. LTD., R.E.R. HOUSE # 2383/1, 11th Main, 15th Cross, E’Block, Sahakar Nagar, Bangalore – 560 092 Contact : Mr. Surendhar / Mr. Pradeep Tel : +91 – 80 – 4269 0511 Mobile : +9199450 83076 / +9198801 82856 Email : [email protected] / [email protected]
3. COMPRESSED AIR: TAPCO PNEUMATICS PVT. LTD.
D-13, Mogappair Industrial Estate, Mogappair West, Chennai - 600 037. Tamilnadu. India. Phone: +91-44-26244369 / 26256632 Telefax: +91-44-26256631 E-Mail : [email protected] Website: www.tapco.co.in & www.grotal.com/TapcoPneumatics
4. ELECTRICAL SERVICES
BHARATHI ELECRICALS FOR HALL A AND B Plot No: 69 & 70 Shalimar Garden East coast Road ,Injambakkam, Chennai-600 041 India. Contact : Mr. T.K.V. Pathi Tel : +91-44-29782009, Mobile : +91-9840085142 / 9444257944 E-mail : [email protected] SRI THANIGAIVEL ELECTRICALS FOR HALL C, D AND E No.25 Raja Street, R.A Puram, Chennai-600028. India. Contact : Mr.T.K. Maran Tel : +,044 - 24616254 Mobile : +91-9790853733 / 9444257944 E-mail : [email protected]
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6. SECURITY SERVICES TOP SPEED DETECTIVE & SECURITY SERVICES #59, 2nd Main Road, Subbanna Garden, Vijayanagar, Bangalore – 560 040, India. Contact : Mr. R.S. Mahanthesh Mobile : +91-98455 85425 / 8123235992 / 98869 37009 E-mail : [email protected] / [email protected]
7. OFFICIAL HOTEL AND TRAVEL PARTNER:
ICE Integrated Conference and Event Managementt (A division of Le Passage to India Tours & Travels Pvt. Ltd) New No. 59 / Old No. 29, Vijaya Raghava Road, T. Nagar, Chennai - 600017 (INDIA) Tel: +91 44 30909000, 30909061 (Direct) | Fax : +91 44 30909001 | Mob : +91 9789666985 Email : [email protected] | Web: www.iceindia.in
8. HOSTESS SERVICE PROVIDER
WAMOX 36/5 Arunachalam Road, Saligramam, Chennai - 600 093. Shivakumar – 9884889606 Noor - 7299308965 Mail us - [email protected]
S. no Description Quantity Charges/ Day 1. Host 1 1,100 2. Hostess 1 1,800
9. FLOWER & PLANTS 10. CONTACT CALL TAXI / TRAVEL SERVICE AT CHENNAI - OLA - UBER - 1. FAST TRACK 2473 2020 / 2446 4422
2. CHENNAI CALL TAXI 2598 4455 / 2578 2292
3. BHARATHI 2814 4405 / 2814 0532
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DISPLAY ACCESSORIES
Deko Exhibit Solutions LLP - Additional Furniture Tariff
Code No Particulars Rate (INR) DE 01 COUNTER 950.00 DE 02 LOCKABLE CABINET 1,750.00 DE 03 NH COUNTER 2,250.00 DE 04 SQUARE TABLE 1,000.00 DE 05 GLASS COUNTER 2,250.00 DE 06 GLASS COUNTER 1,750.00 DE 07 VERTICAL SHOWCASE 6,000.00 DE 08 VERTICAL SHOWCASE 5,000.00 DE 09 WOODEN TOP ROUND TABLE 900.00 DE 10 GLASS TOP ROUND TABLE 1,250.00 DE 11 HIGH GLASS ROUND TABLE 2,000.00 DE 12 HIGH WOODEN ROUND TABLE 1,500.00 DE 13 PODIUM 1,250.00 DE 14 PODIUM 1,250.00 DE 15 PODIUM 1,250.00 DE 16 WOODEN TOP PODIUM 1,500.00 DE 17 WOODEN TOP PODIUM 1,500.00 DE 18 WOODEN TOP PODIUM 1,500.00 DE 19 WOODEN DOOR 3,500.00 DE 20 OCTONORM DOOR 2,000.00 DE 21 OCTONORM PANEL 750.00 DE 22 WOODEN SHELF 400.00 DE 23 GLASS SHELF 500.00 DE 24 HANGAR ROD 350.00 DE 25 FOLDING CHAIR 200.00 DE 26 NOVIA CHAIR WITHOUT ARM 600.00 DE 27 NOVIA CHAIR WITH ARM 750.00 DE 28 LEATHERETTE CHAIR 600.00 DE 29 REVOLVING CHAIR 1,250.00 DE 30 BAR STOOL 800.00 DE 31 HYDRAULIC BAR STOOL 1,250.00 DE 32 MAGAZINE RACK 500.00 DE 33 SOFA - SINGLE SEATER 1,750.00 DE 34 SOFA - DOUBLE SEATER 3,500.00 DE 35 GLASS TOP CENTRE TABLE 750.00 DE 36 CHAIN BOLLARDS 1,500.00 DE 37 REFRIGERATOR 3,500.00 DE 38 WATER DISPENSER 2,000.00 DE 39 PLASMA TV 42" WITH STAND 12,500.00 DE 40 PIN-UP BOARD 750.00
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DE 41 MESH 750.00 DE 42 GARMENT STAND 750.00 DE 43 PHOTO CLAMP 50.00 DE 44 HAMMER SCREW 50.00 DE 45 WHITE METAL HALLIDE LIGHT 1,750.00 DE 46 5AMP SOCKET 350.00 DE 47 15AMP SOCKET 400.00 DE 48 SPOT LIGHT 400.00
DE 48a SPOT LIGHT - 150w - yellow halogen 1,000.00 Note : Service tax @ 14.5% will be charged extra on the total amount
Contact Details Contact Details
Mr. Ramasubramanian Deko Exhibit Solutions LLP
No. 44, Mount Poonamallee Road, Nandambakkam, Chennai - 600 089. Mobile : + 91 98410 24714 / Landline : 044 - 48538066.
Email : [email protected] Note : GST @ 18% will be charged extra on the total amount
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ICE - OFFICIAL HOTEL & TRAVEL PARTNER FOR ACMEE 2018
ICE - Integrated Conference & Event Management is the Official Hotel & Travel partner for ACMEE 2018. All hotel reservations are handled by ICE - Integrated Conference & Event Management, a division of Le Passage to India, the Indian joint-venture company of TUI Travel PLC. ICE has worked out special accommodation package with many hotels .... for more details on the hotels and special tariff package, please visit http://acmee.in/travel-accomodation.asp
LIST OF HOTELS AT CHENNAI
ACMEE 2018 Special Rates
Travel Time from
Hotel Category Single Double Venue (CTC) Airport
Feathers 5 Star Deluxe 7000 7000 10 Min 15 Min
Le Royal Meridien 5 Star Deluxe 7250 8250 10 Min 15 Min
Hilton 5 Star Deluxe 7700 8750 10 Min 20 Min
Crowne Plaza 5 Star Deluxe 7700 8750 30 Min 30 Min
ITC Grand Chola 5 Star Deluxe 9500 11400 20 Min 20 Min
Trident 5 Star Deluxe 7500 8500 20 Min 10 Min
Park Hyatt 5 Star Deluxe 8500 9900 15 Min 15 Min
Hablis 5 Star 7100 8300 20 Min 20 Min
Rain Tree, Anna Salai 4 Star 6000 7000 20 Min 20 Min
Hotel Category Single Double Venue (CTC) Airport
Hotel Akash Inn Budget 2100 2300 5 Min 15 Min
Green top service apartment Budget 1900 2100 5 MIn 15 Min
Pheonix Service apartment Budget 1500 1800 30 Min 30 Min
Rithika Inn Budget 1700 2000 15 Min 30 Min
Raj Guru residency Budget 2000 2200 15 Min 20 Min
N K Courtyard Budget 2700 3100 10 Min 10 Min
MNR Grand Budget 2000 2300 15 Min 15 Min
Golden Flower Service apartment Budget 2000 2300 10 Min 20 Min
Hotel Mansha Regency Budget 1500 1900 15 Min 15 Min Inclusions 1. Accommodation on per night in the room type specified. 2. Buffet Breakfast at a designated place. 3. All currently applicable Hotel Taxes 4. 2.5 % Bank charges
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The Tariff Excludes : 1. Arrival and / or departure transfers. 2. Expenses of personal nature like laundry, room service, Lunch, Dinner, bar, telephone etc. 3. Anything not specifically mentioned as included above. Terms & Conditions : 1. Limited number of rooms have been blocked at each hotel on these special tariffs and are
available on first-come-first served basis. 2. Complete Payment for the room reservation including taxes to be paid in advance at the
time of booking. 3. Standard check-in time is 1400 hours and check-out time is 1200 hrs. 4. For all 2 star Hotels check in and check out time is 24 hrs. 5. Early check-in or late check-out shall be subject to concerned hotel’s policy in this matter.
The policy may vary from hotel to hotel. 6. All Taxes are charged as per current tax structure levied by the govt. In case of any
change/increase in the taxes, the same will be revised and shall be applicable on the room tariffs mentioned above.
Cancellation & Retention Policy Cancellations received up to 15th May 2018 No cancellation charges
Cancellations received between 16th May 2018 and 30th May 18 One night Retention Charges
Cancellations received After 01st June 2018 No Refund For Any Queries : Please Contact Our Offical Travel Partner Balamurugan R. | Manager – Conferences Old No.29, New No.59, Vijaya Raghava Road, T.Nagar, Chennai - 600017 | India T : +91 44 30909031 | F : +91 44 309090001 | M : +91 9962569951 | E : [email protected] | W : www.iceindia.in
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CHECK LIST FOR PARTICIPANTS
1. Letter Pads to be brought for Admit / exit pass purpose
2. Company's Rubber Stamp
3. Booth possesion requisition typed in letter head as per format (Form 1) of this manual
4. Exit pass typed in letter head as per format (Form 2)
5. Read through the manual
6. Additional requirements like Power, Air Connection, Electrical Fittings, Furniture, Show Directory
Advertisement Etc., ordered with the organizer through online : http://acmee.in/exhibitor
7. Weigh Bridge Certificate :
It is mandatory for exhibitors to produce a weigh bridge certificate indicating exact weight of the exhibits alongwith the Form 3.
There should not be any variation between the details indicated in this form and the actual at the exhibition ground. ACMEE 2018 exhibitors are advised to provide above details with weigh bridge certificates of a) empty vehicle & b) with the exhibits, vehicle no. and the date of despatch.
8. Fire and safety / security forms precautions. Insurance coverage for exhibits on those manning the stalls.
The following are PROHIBITED IN THE STALLS :
1. Pasting of any material on Pillars and Channels. 2. Pasting of full area Graphics & Posters. 3. Using of additional adhesives for pasting of Graphics & Poster. 4. Nailing or Drilling on the Pillars, Channels and Panels. 5. Cutting, Spillage & Damage of Carpets. 6. Damaging / Breaking of Glass Items provided in the stalls. 7. Hanging and Attaching Display Items on Name Boards. 8. Fixing of Additional Fittings and Mechanical Fittings on Pillars, Channels and Panels.
9. Cost of damages will be collected from the Participants, before removal of the exhibits.
For any further clarification, please contact the official Stall Contractor
I
Form 1
FORMAT FOR ADMIT PASS
IMPORTANT:
(To be typed on the Exhibitor's Letter Head)
To,
AIEMA – ACMEE,
SIDCO AIEMA Tower, 1st Main Riad,
Ambattur Industrial Estate, Ambattur,
Chennai - 600 058.
Request for handing over possession of space for stall erection Stall No ...................................................
Please hand over possession of space allotted to us, to our representative
……………………………………………………………….…………………………………………………………
………….……………………………………………………………….……………………..…………………………
……………………………………. (Name and Designation). We have paid all the dues as per the Debit
Notes sent by you.
Signature :…………………………………………………
Name : ……………………………………………………...
Designation : ………………………………………………
Exhibitors Company : …………………………………….
Date : ..……………………………………………………… Please present this form in your letter head to the Organisers Office for authorisation. Authorisation will be done in the Organisers Office from 4.00 p.m. on 18th to 4.00 p.m. on 20th June 2018.
The following documents are to be enclosed along with this form
(1) Invoice / Delivery Challan
(2) Packing List
(3) Weigh Bridge Certificates [i] Empty Load & [ii] with exhibits To be brought by person while taking possession of stall Possession will be given only when all dues are cleared.
Form 2
FORMAT FOR EXIT PASS (To be typed on the Exhibitor's Letter Head)
(Three copies to be brought)
To,
ACMEE 2018,
Chennai.
Important Note:
• The Final Exit pass will be issued only if all the dues are cleared.
• Must be submitted in quadruplicate on company letter heads on or before 23rd June 2018.
• Your requisition must be typed & duly completed as per the format given below.
Please allow us to take out the following items from Chennai Trade Centre, which were brought for display at
"ACMEE 2018"
SI.No: Items No. of Cases / Packing
1 ..............................................................................................................................................................................
2 ..............................................................................................................................................................................
3 ..............................................................................................................................................................................
4 ..............................................................................................................................................................................
5 ..............................................................................................................................................................................
Name : ....................................................................................................................................................................
Designation : ........................................................................................................................................................
Company : .............................................................................................................................................................
Stall No/s : .............................................................................................................................................................
Signature : ........................................................................ Date : ...........................................................................
Note: Please note that early submission will help in smooth Exit from Chennai Trade Centre, Nandambakkam. To be given at the Site Office of Organiser before 23 June 2018.
ACMEE 2018 AUTHORISED
EXHIBITS SITE HANDLING AGENCY
ACMEE 2018 Ground Floor, SIDCO AIEMA Tower, Ambattur Industrial Estate, Chennai – 600 058.
Tel. : +91-44-2625 0245 / 2625 0489, E-mail : [email protected], [email protected]
LAST DATE FOR SUBMISSION : 10-Mar-2018
Filled-in form to be sent to R.E. Rogers with a copy to ACMEE 2018 Office
