MINUTES OF REGULAR MEETING OF TRE CITY C~ISSION OF THE CITY OF LUFKIN, TEXAS, HELD ON THE act DAY OF MARCH, 1967, AT 7:30 PM On the 21st day of March, 1967, the City Commission of the City of Lulkin, Texas, convened in regular meeting in the regular meeting place of said City, with the following members thereof, to-wit: Jim Waters Mayor Carl Liese Commissioner, Ward No. 1 Dayle V. Smith Commissioner, Ward No. 2 Byron McNeil Commissioner, Ward No. 3 Commissioner, Ward No. 4. Gene H. Nerren Commissioner at Large, Place A Basil E. Atkinson, Jr., M.D. Commissioner at Large, Place B Reagan Parker City Manager Lynn Durham City Secretary David Walker City Attorney being present, constituting a quorum, ihen the following business was transacted: 1. Meeting opened with prayer by Rev. Henry Benchoff, Pastor of the First Presbyterian Church, Lu.tk in, Texas. Mayor thanked Rev. Benchoff for his participation and invited him to remain for the entire meeting or to feel free to leave when he so desired. 2. Mayor welcomed a number of visitors including representatives of Service League and invited all to remain for the entire meeting. He further stated that any of the visitors who desired to be heard and were not on the Agenda would be heard later. 3. Commissioner Byron McNeil made motion that minutes of previous meeting be approved as written. Motion seconded by Commissioner Basil E. Atkinson, Jr., M.D. and a unanimous affirmative vote was recorded. 4. Mr. Tom Selman of Angelina Chevrolet—Cadillac Co. appeared before the City Commission to advise that the units for the Police Department had arrived but that he had made an error in ordering these units in that he specified air-conditioning for each one, whereas the order called for air-conditioning only for the Chief of Police unit. He stated he had been in discussion with the Chief of Police and recommended that t1~etC~y purchase these units even though they have air- conditioning, at an additional cost of #1,027.52. He stated that he might not be able to obtain units for some time if reordered also that these units with air-conditioning would have considerably more tradein value than units without air- conditi~ning. Chief of Police, who was present, concurred with Mr. Selmants renarks and recommended we purchase the units with air-conditioning. He further stated that the additional cost would affect his budget to the point it could be over or slightly under. After some discussion, Commissioner Dayle V. Smith made motion that we purcbase the units with air-conditioning at an additional cost of $1,027.52. Motion was seconded by Commissioner Byron McNeil and a unanimous affirmative vot~e was recorded. 5. Mr. Fal~or Perry appeared before the City Commission to request permission to make application to the Railroad Commission for permission to install a Butane Service Station in the City Limits of Lufkin.
Transcript
MINUTES OF REGULAR MEETING OF TRE CITY C~ISSION OF THE CITYOF LUFKIN, TEXAS, HELD ON THE act DAY OF MARCH, 1967, AT 7:30 PM
On the 21st day of March, 1967, the City Commission of the Cityof Lulkin, Texas, convened in regular meeting in the regularmeeting place of said City, with the following membersthereof,to-wit:
Jim Waters MayorCarl Liese Commissioner, Ward No. 1Dayle V. Smith Commissioner, Ward No. 2Byron McNeil Commissioner, Ward No. 3
Commissioner, Ward No. 4.Gene H. Nerren Commissioner at Large, Place ABasil E. Atkinson, Jr., M.D. Commissioner at Large, Place BReagan Parker City ManagerLynn Durham City SecretaryDavid Walker City Attorney
being present, constituting a quorum, ihen the following businesswas transacted:
1. Meeting opened with prayer by Rev. Henry Benchoff, Pastorof the First PresbyterianChurch, Lu.tk in, Texas. Mayorthanked Rev. Benchoff for his participation and invited himto remain for the entire meeting or to feel free to leavewhen he so desired.
2. Mayor welcomeda number of visitors including representativesof ServiceLeague and invited all to remain for the entiremeeting. He further stated that any of the visitors whodesired to be heard and were not on the Agenda would be heardlater.
3. CommissionerByron McNeil made motion that minutes ofprevious meeting be approved as written. Motion secondedby Commissioner Basil E. Atkinson, Jr., M.D. and a unanimousaffirmative vote was recorded.
4. Mr. Tom Selman of Angelina Chevrolet—Cadillac Co. appearedbefore the City Commission to advise that the units for thePolice Department had arrived but that he had made an errorin ordering these units in that he specified air-conditioningfor each one, whereas the order called for air-conditioningonly for the Chief of Police unit. He stated he had beenin discussion with the Chief of Police and recommended thatt1~etC~y purchase these units even though they have air-conditioning, at an additional cost of #1,027.52. He statedthat he might not be able to obtain units for some time ifreordered also that these units with air-conditioning wouldhave considerably more tradein value than units without air-conditi~ning. Chief of Police,who was present, concurredwith Mr. Selmantsrenarks and recommendedwe purchasetheunits with air-conditioning. He further statedthat theadditional cost would affect his budget to the point it couldbe over or slightly under.
After some discussion, CommissionerDayle V. Smith mademotion that we purcbase the units with air-conditioning atan additional cost of $1,027.52. Motion was seconded byCommissioner Byron McNeil and a unanimous affirmative vot~ewas recorded.
5. Mr. Fal~or Perry appearedbefore the City Commissiontorequest permissionto make application to the RailroadCommissionfor permissionto install a Butane ServiceStation in the City Limits of Lufkin.
Commissioner Byron McNeil made motion that Mr. Perry begranted permission to request permission from the RailroadCommission for the installation of his proposed ButaneService Station. Motion sedonded by Commissioner Carl Lieseand a unanimousaffirmative vote was recorded.
6. City Attorney read caption of ordinance for second readingcovering zone changeapplication of Lorah A. Dunn Estate,et al, from R—2 District to LB District covering Lots 1, 2,3, 4 and 5, Block 3, Woodland Heights and Lots 7, S, 9, 10and 11, Block4., Oakland Addition SAVE AND EXCEPT portionsconveyed to the City of Lulkin by certain instruments listedin application. From R-2 District to LB District and SpecialUse covering Lots 4 and 5, Block 3, City of Lulkin and Lots7 and ~, Block 4, Oakland Addition, SAVE AND EXCEPT portionsconveyedto Jack Davis and City of Lufk in • Said propertylocated off Frank between Bledsoeand Kelley and being morefully described in zone change application.
Mayor inquired if any persons present to object to zonechange and there were none. Commissioner Byron McNeil irademotion that Ordinance be passed on second reading. Motionseconded by Commissioner Basil E. Atkinson, Jr., M.D. anda unanimous affirmative vote was recorded.
7. City Attorney read c~tion of ordinance for second readingcovering zone change application of L. P. Nesbitt and wife,Minnie t~esbitt, from R-3 District to C District coveringcertain property located at intersection of Timberland andPaul Ave. and being more fully describedin application.
Mayor inquired if any personspresent to object to changeand there were none. Commis~.onerByron McNeil made motionthat Ordinance be passed on second reading. CommissionerGene H. Nerren seconded the motion and a unanimous affirm-ative vote was recorded.
S. City Attorney read caption of ordinance covering zone changeapplication by Odice Kenneth Parrish and C. A. Newberry, et al,from R—2 District to C District covering property lyingbetweenTimberland and Denman Ave. and being south of theintersection of the two streets and being more fully de-scribed by field notes in application.
Mayor inquired if any persons present to object to thechangeand there were none. CommissionerByron McNeil mademotion that Ordinance be passed on second reading with re-commendationsof the City Planning and Zoning Commissionincluded therein covering the inclusion of a triangulararea of property not included in the application and thatzone changebe subject to requirementsof MiscellaneousRegulations shown under Section 2, Item 6 of Central BusinessDi~trict. Commissioner Basil E. Atkinson, Jr., M.D. secondedthe motion and a unanimous affirnative vote was recorded.
9. City Secretary stated the request for Trailer Park byJim Bob Odom was discussedby the City Planning and ZoningCommission in regular meeting of March 9, 1967, and it wastheir recommendation that license be issuedd4r. Odom forsuch Trailer Park in that his plans and specifications hadbeenapproved by the Building Inspector and were in accordancewith th~:0rdinance.
CommissionerByron McNeil made motion that license beapproved by the City Commission. Motion was secondedbyCommissionerCarl Liese and a unanimousaffirmative votewas recorded.
10. Mr. Ray Terrell of Bernard Johnson Engineers, Inc., Houston,Texas, was present and stated that two possible locationshad been located for new water well. The first and bestlocation was found on Farm Road 2451 and located about amile from Water Well No~ 6 and 1 1/2 miles from Water WellNo. 9. Mr. Terrell requested permission of the CityCommission to prepare plans and specifications for the well,pumping equipmentand controls at this time and later onprepare plans and specifications for line to service thewell and that he be all~ed toappear before the City Commissionat a special meeting on March 30, 1967, with such plans andspecifications.
Before vote was taken, Commissioner Carl Liese inquired asto inclusion of additional spare motor which had beendiscussedpreviously. City Engineer stated he had been incontact with local Manager of Texas Power and Light Co. andthey have a number of different motors available that mightsuit our purposeand would look into this matter further.
CommissionerByron McNeil made motion that Mr. Ray Terrellbe given permission to prepareplans and specificationsfor well, pumping equipment and controls as requested.Motion seconded by Commissioner Basil E. Atkinson, Jr., M.D.and a unanimous affirmative vote was recorded.
11. Mr. Ray Terrell stated he and City Engineerhad inspected theground storage tank at the water plant and the work to bedone on the aerator. He stated a cost of $2,963.15 to placethe ground storage tank and aerator in condition as good asnew, would require replacing cones, baffles, cups, plugs, etc.and recommended the work be done; also as a safety measure~,flange, elbow and nipple be installed under floor of pumphouse.
Commissioner Dayle V. Smith made motion that Mr. Terrell’wrecommendationbe followed in placing the ground storage.tank and aerator at the water plant in first class condition.Motion secondedby CommissionerByron McNeil and a unanimousaffirmative vote was recorded.
12. Mr. Ray Terrell stated had received letter from GulflineConstructors, Inc. requesting an extension of time on theircontract for completion of water plant improvementsandyard piping. He stated Gulfline has requestedan extensionfrom March 1 to June 15. He stated this request was due toinability to receive pump and other equipment as originallyscheduledfor shipment. Mr. Terrell stated this extensionwould not penalize the City and that h~ had requestedmanu-facturere to have performance test made on pump before shipment.
CommissionerGene H. Nerren mademotion that the extension oftime not be graited. Motion secondedby CommissionerBasil E.Atkinson, Jr., M.D. and a unanimous affirmative vote was recorded.Mayor expressed ~preciation to Mr. Terrell for requestingperformancetest mentionedabove on pump.
13. Mr. Ray Terrell presentedcompleted p1ans and specificationscovering City Hall and Police Station and stated same had beenadvertised for bids to be opened at 5:00 P.M. ,- April 12, 1967.He stated there were sufficient copies available and that ifany City Commissioners had any questions now or later wouldbe happy to answer them.
14. Mr. Deter Ufer, representing Bernard Johnson Engineers, Inc.,who was present, discussed with the City Commission thepossibility of his firm preparing proposal covering SewerTrea1~nentfacilities for the City of Lufkin for a period of10, 15 and 20 years in the future. Mr. Ufer desired to knowif the City required such a study on the old plant plus thenew plant or a combination of both.
Co~unissionerDayle V. Smith stated he would desire remarksfrom Mr. Robert G. Day, City Financial Advisor who was present,with regard to the financial condition of the City of Luikinat this time before taking action on Mr. Ufer’s request.Mr. Day went into a considerable amount of detail on waterand sewer bonds that have been issued over the past 20 yearsand also the condition of the City’s financial affairs at thistime. He stated from his quick check of our audit that avery ccoiprehensive study should be made of water and sewerrates being charged by the City since he felt they wereentirely t~ low. Also, that the lo~ge according to thelast audit was considerably out of line with the averageallowable. j~r. Day recommended that the Consulting Engineersbe allowed to prepare a study on the Sewer Treatment Plantas requested in order that the City Commission would be ina position to know steps to take for future plans.
It was the suggestion of the Mayor that Mr. Day and the re-presentatives of Bernard Johnson Engineers, Inc. be allowedto leave the meeting and discuss his recommendationfor arate study as well as a study by the Consulting Engineerson our Sewer Treatment Plant facilities. After returningto the Council Room, Mr. Day stated that an estimat-edcostfor a rate study by himself and Re.rnard Johnson Engineers,Inc., (~onsulting Engineers, could be made at a cost not toexceed *5,000.00 which would include the services of Citypersonnel after working hours at $3.00 per hour.
CommissionerGene H. Nerr&i made motion that Mr. Robert G.Day of Rowels, Winston & Co., Inc. be authorized to make arate study in conjunction with Bernard Johnson Engineers, Inc.,Consulting Engineers, at a cost not to exceed 4$5,OOO.00 andthis study to be completed at the earliest possible date.Motion secondedby CommissionerByron McNeil and a unanimousaffirmative vote was recorded.
CommissionerByron McNeil made motion that Bernard JohnsonEngineers, Inc. be authorized to proceedwith drawing upa proposal on one sewage plant proposition only and reportback as soon as possible, such proposal to contain necessaryinformation to proceed with acquiring federal grant underPublic Law 66Q and EDA. Commissioner Gene H. Nerrenseconded the m~ion and a unanimousaffirmative vote w~arecorded.
15. Open items were gone over and status developed.
16. City Manager presentedfollowing invoices for approval tobe paid.
Bernard JohnsonEngineers, Inc.Engineering services in connectionwith Sanitary Sewer Improvements .......... $ 3,473.89
City Manager stated the above invoices had been checkedandwere in line for payment and recommendedapproval to pay.
Discussion developed with regard to Consulting Engineer’sfurnishing progress report on construction jobs in progresswhich had been promisedpreviously but have not yet beenreceived. Commissioner Byron McNeil made motion that CityManager be authorized to pay all the above listed invoiceswith the exception of the invoice from Bernard JohnsonEngineers, Inc. in the amount of $3,473.89 until satisfactoryprogress reports have been furnished on Cap IL al ImprovementProgram. Motion secondedby CommissionerGene H. N erren anda unanimousaffirmative vote was recorded,,
17. Mayor read letter fz~m Mr. Paul McWilliams, Parks Superin-tendent, advising that Maddux Building Materials Co. wasnow completing the ~tilding over the existing ~slab for theJonesLake Comnunity Center Bu1~lding at a low bid of$2,150.00 which would include:
1. Slab at same level.
2. Ladies rest room with 2 commodes and a lavatory
with sewer and water taps.
3. 1~mbling in kitchen.
4. Tile floor covering for old building to match thecovering in the new addition. (The asphalt tileis worn through in the old section and this wasnot included under his present bid.)
Mr. McWilliams stated $4,500.00 was set up in the budgetfor this building.
Commissioner Byron McNeil made motion that City Managerbeau~hori zed to proceed with the work recommended by the ParksSuperintendent. Motion seconded by Commissioner Dayle V.Smith and a unanimous affirmative vote was reccrded.CommissionerDayle V. Smith called attention to the factthat Department Head was making the recommendation ratherthan City Manager. City Manager stated he had authorizedthe Parks Superintendent to make the recommendation to theMayor and City Commission in this particular instance.
18. CommissionerByron McNeil stated he had been contacted bya local citizen with regard to City purchasing right-of-wayfor extension of Loop 287 within the City Limits. City Managerstated that these contacts would be made later.
19. Mayor called attention to recommendationof City Planningand Zoning Commissionto correct apparent error made inzoning map when present zoning ordinance was approved coveringproperty of Mr. A. W. Conn from A to F District coveringLots A-l, A-3 and A-4., Block 45 of the Denman Addition tothe City of Lulkin and property of Mr. Luther Adams in thatpresent approved zoning map does not include all the aboveproperties.
CommissionerCarl Liese made motion that zoning map becorrected in accordancewith recommendationsof the CityPlanning and Zoning Commission. CommissionerByron McNeilseconded the motion and a unanimous affirmative vote was recorded.
20. Mayor stated at last meeting Dr. Royce Read was appointedCity Health Officer in place of Dr. R. W. Taylor who re-signed as of March 1, 1967. Mayor stated that due to presentset up of City County Health Unit that Dr. Readts titleshould be City Health Physician instead of City HealthOfficer and reconmendedthat theseminutes reflect suchchange in classification. Commissioner Gene H. Nerren mademotion that this changein records be made. CommissionerCarl Liese secondedthe motion and a unanimousaffirmativevote was recorded.
21. Mayor called attention to Region 16, Texas Municipal League,meeting scheduledto be held at the Angelina Hotel in Lufkinon March 23, 1967, beginning at 600 P.M. and desired allwho could to be in attendance.
22. Mayor called attention to meeting scheduled in Houston at11:00 A.M., March 23, 1967, with Southern Pacific Railroadofficials and membersof Bernard JohnsonEngineers, Inc.,regarding improvements to Angelina Street as well as theunderpass project.
23. Mayor stated he had been giving serious thought to theproperty of Mr. Murphey George which has been the holdupon the underpass project due to settlement not having beenmade with Mr. George on remodeling of his building. Mayorsuggested that each City Commission member jot down on apiece of paper the sum of money would recommend be paid toMr. George for such remodeling and then an average taken onthe amount shown and Mr. George be offered this for asettlement. Mayor stated the City Commission should makeMr. Georgean offer before attending the meeting in Houston.All City Commissionersexcept CommissionerDayle V. Smith,who desired to abstain, placed a figure in a hat and anaveragetaken of the total which amountedto $17,700.00.
Commissioner Gene H. Nerren made motion that this figurebe presentedto Mr. George by the Mayor, City Manager andCity Attorney to cover the remodeling of his building.CommissionerB ron McNeil secondedthe motion and a unanimousaffirmative vote was recorded.
24. CommissionerBasil E. Atkinson, Jr., M.D. stated that hehad been contacted by Dr. J. H. Wade with regard to re-placing sidewalks on Frank Street property when wideningproject was completed. Dr. Wade did not desire to havethe sidewalks replaced in that the State Highway Departmentwould not reinstall unless autborized to do so by the City.
Commissioner Dayle V. Smith made motion that sic~ia1ks beleft out on the North side of Frank Are. from Kelley St.to Raguet St. and that Highway Department be so advised.CommissionerCarl Liese secondedthe motion and a unanimousaffinnative vote was recorded.
25. There being no further business for consideration, meetingwas adjourned at 11:30 P.M.
