Version 2014.11.04

ACT WorkKeys Internet Version Groups and Batch Loading

ACT WorkKeys Testing in Alabama

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• Create a group • Set up batch loading • Add test registrations • Authorize a group • Resources

Learning Objectives

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Groups and Batch Loading

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• You can use groups without using batch loading

• You can use batch loading without using groups

• Determine what works best for your testing situation

Groups and Batch Loading

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• Creating a group and including the Group ID number in the batch load file can save time – Add the same test registrations to the group

– Authorize tests by group rather than by individual

• Groups allow you to pull group reports from the Reports Portal

Groups Administration

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Generally, you’d follow the steps below when administering tests to a group of examinees:

1. Create a group; record the Group ID

2. Create examinee accounts using the Batch Load Header File

3. Add test registrations

4. Complete the financial profile

5. Authorize one or more exams for the entire group

6. Assist examinees with launching their exam(s)

7. Generate score reports

Group Administration Process

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TASK QUICK START GUIDE Create a group Creating a Group

Add examinees to a group when creating their accounts Adding Examinees to a Group during Account Creation

Add existing examinee accounts to a group Adding Existing Examinees to a Group

Batch loading Creating Accounts and Test Registrations Using Batch Load

Create test registrations for a group Group Registration for One or More Assessments

Remove an examinee from a group Removing an Examinee from a Group

Authorize a test for examinees assigned to a group Authorizing an Assessment for a Group

Step-by-Step Instructions

www.act.org/workkeys-private/reference/guides.html

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Groups and Batch Loading: Create a Group

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Create a Group

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Create a Group

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Create a Group

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Create a Group

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Create a Group

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Create a Group

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Now that you’ve created a group, you need to add examinees to the group. • To add examinees to the group as you create their records, see the

Quick Start Guide, “Adding Examinees to a Group during Account Creation.”

• To add existing examinee accounts to the group, see the Quick Start Guide, “Adding Existing Examinees to a Group.”

• To add examinees to the group through batch loading, see the Quick Start Guide, “Creating Accounts and Test Registrations Using Batch Load.”

Adding Examinees to a Group

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Groups and Batch Loading:

Set Up Batch Loading

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• Ensure WinZip or a similar program (e.g., 7-Zip) is loaded on your computer

• Use the Batch Load Guide included in Validus – This is different from the Batch Load Quick Start Guide

(“Creating Accounts and Test Registrations Using Batch Load”)

– Contains allowed formats and values

– Save as a PDF

– Print only the pages you need

• Use your formatted header file as a template • Upload your file at least 24 hours prior to testing

Batch Loading Tips

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Downloading the Batch Load Header File

Set Up Batch Loading

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Set Up Batch Loading Downloading the Batch Load Header File

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Set Up Batch Loading Downloading the Batch Load Header File

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Set Up Batch Loading Downloading the Batch Load Header File

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Set Up Batch Loading Downloading the Batch Load Header File

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Set Up Batch Loading Downloading the Batch Load Header File

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Set Up Batch Loading Downloading the Batch Load Header File

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• If you include groups: up to 100 accounts

• If you do NOT include groups: up to 200 accounts

Set Up Batch Loading Downloading the Batch Load Header File

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• Required – First name – Last name – Examinee ID (“employeeId”): SSID – Group ID

• Suggested – Date of Birth (8-digit birth date WITH forward slashes) – User ID (“userName”): SSID – Password

Completing the Necessary Information

Set Up Batch Loading

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• Prevent leading zeros from disappearing – Format as “Text” – Select “Format > Format Cells > Number > Category > Text”

• Do not move columns or rename column headings • Delete empty columns • Save the file

– Save as Excel Workbook if you don’t want to lose formatting – Upload a “csv” version of the file

Set Up Batch Loading Completing the Necessary Information

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Uploading the Spreadsheet into Validus

Set Up Batch Loading

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Set Up Batch Loading Uploading the Spreadsheet into Validus

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Set Up Batch Loading Uploading the Spreadsheet into Validus

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Set Up Batch Loading Uploading the Spreadsheet into Validus

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Set Up Batch Loading Uploading the Spreadsheet into Validus

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Set Up Batch Loading Uploading the Spreadsheet into Validus

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Accessing the Invalid Rows File and Log File

Set Up Batch Loading

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Set Up Batch Loading Accessing the Invalid Rows File and Log File

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Groups and Batch Loading:

Add Test Registrations

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Add Test Registrations

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Add Test Registrations

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Add Test Registrations

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Add Test Registrations

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Add Test Registrations

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Add Test Registrations

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Add Test Registrations

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Add Test Registrations

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Add Test Registrations

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Groups and Batch Loading:

Authorize a Group

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Authorize a Group

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Authorize a Group

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Authorize a Group

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Authorize a Group

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Authorize a Group

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Authorize a Group

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• ACT WorkKeys Reference Center Website: www.act.org/workkeys-private/reference/

• ACT WorkKeys VTC Training Realm vtc.act.org/1157850502 – User ID: alabama456 – Password: alabama456

Resources

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• ACT WorkKeys Alabama State Testing Website (WKIV): www.act.org/aap/alabama/workkeysonline.html

• ACT WorkKeys Customer Service: – 800.WORKKEY (800.967.5539) – workkeys@act.org – Hours:

• Monday - Friday (except holidays): 7:00 a.m. – 7:00 p.m. (Central Time) • Saturdays (except holiday weekends): 8:00 a.m. – 2:00 p.m. (Central Time)

For Information or Help…

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