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Action 3Promotion of European Higher
EducationKick off meeting: INTER-HED
Project Management
14 Novembre 2011
GENSER Edith (Head of sector)BRUNO Giordana (Programme manager)MBALA MAFUNDA Serge (Financial officer)CHRISTADONI Despina (Project officer)ALEXANDRE Fabienne (Project officer)
Giordana BRUNOGiordana BRUNOProgramme Programme
managermanager
Despina CHRISTADONIDespina CHRISTADONIProject officerProject officer
ACTION ACTION 33
Edith GENSER Edith GENSER Head of sectorHead of sector
Serge MBALA MAFUNDASerge MBALA MAFUNDAFinancial officer Financial officer
Fabienne ALEXANDREFabienne ALEXANDRE Project officerProject officer
Presentation overviewAdministrative and Financial
Management
• Project Life Cycle/Day to day management • Grant Agreement• Partners roles• Reporting (Progress report + Final report)• Monitoring visits• Modification of the Grant Agreement• Publicity
Project life cycle
Financial eventsFirst pre-financing
(40% or 80%)Second pre-financing
(40%)Final payment
(20%)
Administrative events ProgressReport
Final Report
Start End
Management events
Financial management & Audits
Modification of the Grant Agreement
Day to day management
Monitoring visits
Partner roles
•The involvement of partners is assessed during the selection phase
•Respect of the original application in terms of tasks and work division during the complete lifecycle of the project
•Avoid silent partners (coordinator role)•Change in partnership accepted only if the project is benefiting from it and the aim of the project is respected
• Progress report- For projects lasting between 2-3 years, within 18 months following the starting date: by 01/03/2013
• Final report- For all the projects, within 2 months following the closing date
Submission deadline must be respected
Progress and Final Reports deadlines
• Please inform the Agency as soon as you know and in any case before the implementation of the change
• Costs for activities related to amendments are only eligible if directly connected with the project and indicated in the estimated overall budget
• Submit modification requests and progress reports separately
• Submit a complete and correct modification request (wrong or incomplete requests will delay the amendment procedure)
• The modification enters into force only when the Agency gives its approval
Tips for requesting a modification
• A close cooperation with the Agency and all the Erasmus Mundus actors and partners
• Detailed, timely and correct project management (respect of the Erasmus Mundus rules)
• Involvement of all the partners for the entire duration of the project
• Coherence between the work-plan and the activities done• Attention to the quality of the outcomes• Update the website • Give visibility to Erasmus Mundus and include EM logo in
products and publications• Dissemination of results• Sustainability of the project
Tips for a successful management of Action 3 projects
Useful documents :
- Erasmus Mundus Grant Agreement
- Erasmus Mundus Administrative and Financial Handbook (annex VI of the GA)
We strongly recommend you to read these two documents throughout the implementation of
your project!
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Other useful documents for project management available on :
http://eacea.ec.europa.eu/erasmus_mundus/beneficiaries/beneficiaries_action_3_en.php
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The Erasmus Mundus Action 3 team is here to support you!
Please contact us should you have any questions in the course of your
project.
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Erasmus Mundus Website:
http://eacea.ec.europa.eu/erasmus_mundus/index_en.php
Erasmus Mundus Action 3 mailbox:
Good luck!
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