ACTION PLANNING
CONDUCT CAPACITY BUILDING WORK SHOPTO PROVIDE RELIABLE OF DATAAT DEPARTMENT COOPERATIVE
EAST NUSA TENGGARA PROVINCE
BY : MARIA INNOCENTIA
INDONESIA
Island : 17.504Province : 33
Districts/regency : 349/91
Population : 233 MillionLand Mass : 1,922.577 sq km
Sea : 3.257.843 sq km
ORGANIGRAM
HEAD OFFICE
SECRETARY
PROGRAM, DATA
& EVALUATIONFINANCE
DIV. LAW ANDTRAINING
H R
DEV. BUSINESSESIN COOPERATIVE
DEV.SMEs
ORGANISATION
DEV. FASILITATEFOR FUNDING
TRAINING
CONSUTANCY
PRODUCTCOOPRETIVE
CONSUM. COOP
ENTERPRISES
PROMOTION
FUNDING
SUPERVISION
SAVE & LOAN
TRADEMICRO BUSS
FUNCTIONAL
EAST NUSA TENGGARA
Island : 566Districts/regency : 21/1
Land mass : 247.349 sq kmPopulation : 4.448.873
SWOT ANALISYS
S JOB DESCRIPTION LETTER OF DECREE
O SUPPORT (TOP MANAG) BUDGET
W TIM :
- LACK OF SKILLS
- LESS OF MOTIVATION
- LOW INCENTIVE
T LESS CONTROL (TOP
MAAGER IN DISTRICS) BUDGET
LINKAGES
IMPROVEPERFORMANCEOF DATA TEAM
(active)
JOBDESCRIPTION
MIDDLEMANAG.
(LESS CONTROLL)
TOP MANAG(SUPPORT)
SERTIFICATE/DECREE
TEAM(IN ACTIVE)
BUDGET
+
+
++ +
+
-
--
+
+
Key support Hot Point
+
PROBLEM SOLVED
TEAMINACTIVE
IMPROVETEAM
PERFORMANCEREFORM
TEAM
WORK SHOP IMPROVE CONTROLLING & SUPERVISING PERIOD MEETING INCREASE INCENTIVE
EVALUATE BASED ON FUNCTIONAL INDICATORS PREPARE BUDGET SET NEW TEAM
PROBLEM TREE
MEMBERS OF DATA TEAM
INACTIVE
REPORT CAN’TBE ON TIME
MONTLY DATA NOT
AVAILABLE
LESS MOTIVATION
LACK OF SKILLS
LOW INCENTIVE
LESS SUPPLYDATA TO DESIGN
PROGRAM EFFECTS
CAUSES
OBJECTIVE TREE
MEMBERS OF DATA TEAM
ACTIVE
REPORT BE ON TIME
MONTLY DATA AVAILABLE
HIGHMOTIVATION
APPROPIATESKILLS OF DATA
TEAM
INCREASEINCENTIVE
SUPPLYDATA TO DESIGN
PROGRAMENDS
MEANS
COREPROBLEM
WHY CHOOSE THE PROBLEM
Data base is the most important as resources for Policy and Program design.
66 % data not available on time
(± 14 districts ) East Nusa Tenggara Province have 21 districts/ 1
city also have 566 islands (Archipelago Province) so difficult to collecting data by correspondence
If the data on time, can be useful for Report and Program Planning.
ACTION PLAN
Name : Maria Innocentia Roosdewi Manek
Position & Organization : Head of Sub section Program, Data and Evaluation at Department of Cooperative and SMES East Nusa Tenggara – Indonesia
Project Title : CONDUCT CAPACITY BUILDING WORK SHOP TO PROVIDE
RELIABL DATA
Objective (SMART) TO IMPROVE THE SKILL ON DATA BASE OF 21 MEMBERS
DATA TEAM AT THE DEPARTMENT OF COOPERATIVE AND SMEs EAST NUSA TENGGARA PROVINCE DURING 3 MONTHS
ACTION PLAN (Cont)KEY ACTIVITIES &
MILESTONEWHEN
& WHEREBY WHOM TARGET
GROUPRESOURCE
NEEDED
• Preparing Draft
• Presentation to Boss (Head Office)
• Approval and Sign
• Preparing Budget
• Committee Meeting
• Preparing Work shop (Materiel, Schedule, equipment, etc)
• Operation• Evaluation and
Report
August 2009-KupangSept. 2009-Kupang
Oct .2009-Kupang
Nov. – Des 2009Jan 2010
Feb 2010 - Kupang
Feb 2010March 2010
Maria + John
Maria
My Boss
John, AndeJohn, EndiJohn, Endi
MariaMaria, John
--
--
--
----
--
21 members ofData Team
- Budget Rp. 125 Juta- Human Resources- Stationery- Equipment
Design summary (narrative)
Performance Targets (OVI)
Data Source
(MOV)
Assumption
IMPACT (GOAL)
Monthly report
On timeincrease % of monthly report from districts
-Reviewing program
Report-Meeting proceeding
OUTCOME (PURPOSE)
Data Available
For report and program design
-Number of Data Team
apply knowledge in
their works-Number of Data
appropriate
- Reviewing program
report and work plans- Reviewing list of
participant and
proceeding (monitoring)
Good Relationship between Province and Districts
OUTPUTS
Work Shop successfully conducted by March 2010
21 MEMBERS OF DATA TEAM
-Project activity
report
Stable government budget
ACTIVITIES
Conduct work shop to improve skill
for 21 members of Data
Team in East Nusa Tenggara Province
INPUTS :-BUDGET Rp. 125 Jt-MAN POWER- EQUIPMENT
Budget /Fund available
In time
LOGFRAME
Time Schedule
Activities By
Whom
MONTHSAugust Sept Oct Nov Des Jan Feb March
1. Preparing Draft
2. Presentation to Boss (Head Office)
3. Approval and Sign
4. Preparing Budget
5. Committee Meeting
6. Preparing Work shop (Materiel, Schedule, equipment, etc)
7. Operation8. Evaluation
and Report
Maria
Maria
Boss
Ande
Maria
John,Endi,
Yull
Maria
John
XXXXX
XXX
XXX
XXX XXX
XXX
XXX
XXXX
XXXX
5 W + 1 H
WHAT :
- Problem : Members of Data Team inactive
- Solved : Work Shop to improve the skills of 21 members of Data Team to
preparing Monthly Data at Department Cooperative and SMEs East Nusa Tenggara during 5 days
WHY : Lack Of Skill Less of Motivation Low Incentive
WHO :• Sub Section Of Program, Data And Evaluation
5 W + 1 H (Cont)
WHEN :March 2010.
WHERE :Kupang City – East Nusa Tenggara Province
HOW :1. Preparing Draft2. Presentation to Boss (Head Office)3. Approval and Sign 4. Preparing Budget5. Committee6. Meeting7. Preparing Training (Materiel, Schedule, equipment, etc)8. Operate9. Evaluation and Report
EXPECTATION
BY CONDUCT THE WORK SHOP CAN IMPROVE THE SKILL MEMBERS OF DATA
TEAM TO SUPPORT PERIODIC DATA (REGULARLY PER MONTH) AS MONTLY
REPORT AND RESOURCE OF PROGRAM PLANING.