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13 May 2020 Activity Areas – Considerations for Assessing Pre-Opening / Post Opening Clinic 3 of 11
13 May 2020
Activity Areas – Considerations
for Assessing Pre-Opening /
Post Opening
Clinic 3 of 11
Housekeeping
• Please mute your sound and turn off your camera
• Please type questions in the chat area by clicking on the chat button to bring up the message box (please note everyone can see)
• We will be recording the session and if the quality is good, (with no misdemeanours), uploading it to our social media channels.
Who are Right
Directions
• Right Directions (Management) Limited are a health and safety, food safety, environmental management, quality management, HR consultancy and provide training to a variety of sectors – mainly leisure.
• We support facilities and organisations with their operational management and we work in collaboration with industry specialists, NGBs and industry bodies, such as CIMSPA, Sport England, Swim England and IQL.
• Right Directions have grown organically over the last 16 years and support over 3000 facilities every year
Welcome to our Third
Clinic
Hosted by Caroline Constantine, Gill Twell, Ian Warren and Katie Towner Head of Learn to Swim – Swim England
• AimTo stimulate thought and discussion on how we might be able to enable our customers to partake in activities safely
• Key factors • Provide staff with confidence and knowledge on how to keep
customers safe
• Ensure consumer confidence when partaking in activities
• Engage with other stakeholders (clients/landlords) to achieve / maintain a sustainable business model
Using our operational experience including our health and safety knowledge, we have developed a draft Reopening Mobilisation Checklist that may help your organisation and managers to ask themselves the right questions and implement appropriate action.
Please ask questions and please share any advice that you have. We will be
sharing the Q&A’s from each clinic
Quick recap!
• Business Continuity Plan
• Risk assessments for the facility to consider
customers, visitors & staff (including
Vulnerable staff)
• Risk assessment for vulnerable employees
• Response Plan and Team / Mobilisation
Reopening Checklist
• Risk Assessments:• External areas
• In and out of the building
• Reception
• Circulation Areas
• To and From Activities
• Changing Rooms and Toilets
Keep it Simple:- Follow our
- 4 S’s
Follow the 4S’s:
• Spacing• Sanitising • Signage • Smiling
Writing your risk
assessment(s)
Risk assessments – ActivitiesPreventing the spread of Covid-19 in the following activities and areas:
• General considerations• Activities where social distancing can be easy to
manage• Activities that are possible with adaptions• Activities that maybe difficult to keep social
distancing • Swim England presentation
The above are things we will consider today to include in your risk assessment, but it is not an exhaustive list and please, do not forget to involve your stakeholders and consider advice and guidance from NGBs and the government.
Where do we start:
Points to consider – General
Review and list all your activities and categorise into the 3 potential types, then consider the following for each activity:
• Equipment• Zoned areas for classes , floors marking• Equipment put out by staff• No sharing of equipment, such as boxing gloves• Customer own equipment, such as mats and socks (secondary spend)
• Sanitising, including sanitising stations at key touch point areas• Cleaning policy – before and after activity, time set aside • Increased supervision and staffing numbers (smiling)• Space / capacities reduced – customer and staff distancing• Room quality / size / air quality• Users (type) • Clubs / external organisations – communication and
management• NGB guidance and external guidance • Booking policy, online bookings and staggered session times• Clear customer information on arrangements/ rules • Signage and advice
Where do we start:
Points to consider – Social Distancing
can be easy to Manage
• Assuming getting from / to the activity is all good to go:• Space - Social Distancing • Hand sanitising• Equipment sanitising• Supervision
• Examples could include:• Badminton – with family members• Tennis – with family members• Outdoor classes / activities• Team sports – training exercises (not contact)• Personal training• Cricket / cricket nets• Golf / pitch n putt / crazy golf (in pairs)• Water sports – fishing/ sailing/ rowing / canoeing • Swimming – outdoors (lakes and sea)• Athletics • Table tennis • Bowls• Any others??
Where do we start:
Points to consider – Social Distancing
possible with adaptions
What activities – can be adapted in the following ways to enable social distancing:
• Bookable sessions
• Less participants/ decrease occupancy numbers
• More space
• Increased supervision
• Less movement
• Less equipment
• No personal contact – e.g. volleyball / football training
• Can certain activities be moved to other larger areas in the facility or outdoors
• PPE / masks / gloves
Examples could include:• Gym
• Classes – aqua aerobics, yoga, spinning
• Climbing walls
• Swimming – lanes / clubs
• Circuit training (non moving / single station)
• Clubs e.g. football / basketball / tag rugby
• Walking football / cricket / netball
• Trampoline parks
• Single use or family members – e.g. squash
• Playschemes
• Any others??
Where do we start:
Points to consider – Social Distancing
difficult
Activities which may make social distancing difficult:
• Swimming / gymnastics / trampolining lessons (where human contact)
• Creche• Children’s parties • Soft play structures• Inflatables / Bouncy castles• Obstacle & TAG courses/ cyber tower / wipe out• Beauty treatments/ physio and other treatments• Contact martial arts• Contact sports such as football, netball and basketball • Health suites and spas • GP Referrals / Cardio Phase 4?• Any other??
Also consider users, such as customers with special educational needs and / or disabilities and very young children who may not understand this new ‘norm’
Swim England UpdateKatie Towner
Disclaimer
Swim England do not own or operate any pools or Swim Schools
Any information contained in this webinar is for guidance only.
Anyone wishing to make changes to their existing programme should consult their manager/pool operator.
Any changes you make should be in conjunction with the needs of your business and take into account the current climate.
In the event of changes we recommend reviewing your risk assessments.
Work to date:
• Swim England facilities team were asked to contribute to the UK Active guidance - COVID-19 - A framework for the re-opening of gym, leisure centre and wider fitness industry during social distancing.
• Consultee group created which includes key stakeholders from the sector to support the review of all guidance and support produced by Swim England and partners.
• Working in collaboration with Swim Wales, Swim Ireland and Scottish Swimming, RLSS, Community Leisure UK and many more to ensure consistency of message to the industry.
UK Active Guidance for Swimming Pools:
• Swimming pools will open as long as properly chlorinated (as there is no evidence that COVID-19 can be spread to humans through pools, hot tubs or spas).
• Maximum bather loads are based on one bather per 3m2.
• Social distancing must be maintained in the pool.
• Extra care/signposting will be shown to maintain social distancing when getting in/out of the pool.
• Saunas/steam rooms/hot tubs/spa pools will only open if social distancing can be adhered to.
• Teachers/instructors/coaches and students on the poolside must follow social distancing guidelines between each other.
• Only one parent/carer per child will be allowed to supervise their child during swimming activities (external to the pool).
• parent/carer/spectator must follow social distancing guidelines.
• Any equipment used will be cleaned after/between use.
• Considerations should be made to ensure limited time is taken in changing areas, especially during the changeover of group activity to maintain social distancing.
• Hand sanitiser and/or soap will be available poolside for staff.
• Prior to re-commissioning a swimming pool facility, the following re-commissioning advice should be followed: PWTAG Technical Note No. 43: Re-opening a pool after COVID-19 shutdown.
• If flumes are available, social distancing must be followed.
Swim England aims to:
Give guidance as to how to re-open facilities and deliver our sports and activities whilst reducing risk of virus transmission as far as reasonably practical and complying with all relevant Government measures implemented to address Covid 19.
We will seek to observe the following principles:
• Safety first – The safety of anyone involved in our sports and activities is paramount and will be put first in all considerations.
• Consistent – our guidance is across multiple activities and to many stakeholders, we will seek to make it consistent and aligned to avoid creating conflict or confusion.
• Robust – we will ensure that our guidance is developed by experts in the sport/activity/field and then reviewed internally and by a medical practitioner to ensure it is as robust as possible.
• Evolving – we will provide initial guidance but understand that not all factors are currently known and that circumstances will change, to that end we will develop and improve guidance as appropriate and based on practical experience when activity recommences in the water.
Swim England will also be providing support to stakeholders and members as to how they can deliver activities whilst observing the guidance. This may include logistical advice, ideas on how activities can work from a financial point of view etc. This support will be adapted to local circumstances and will be advisory only. This should not be confused with the guidance which is expected standards to be observed by all groups.
Activity Specific Guidance:
Each section of the guidance will be broken down to the following areas:
• Community Activity (lane swim, inflatable sessions)
• Instructor Led Activity (aqua fit, swim fit, health session)
• Swimming Lesson (including school swimming)
• Club and Talent (including disciplines and open water)
• Education (teaching training and course delivery)
Helpful Links
• https://www.swimming.org/swimengland/coronavirus-faqs-answered/
• https://www.swimming.org/swimengland/teaching-swimming-hub/
• https://www.swimming.org/ios/academy/
Learn to Swim Team
IoS
What next…
• Please, if you haven’t booked onto future clinics, grab a slot now, as we only have limited numbers and they are getting booked up
• We are here to help, please let us know and we can support you with:• Writing risk assessments (virtual / on site)• Writing your response plan / mobilisation reopening
checklist • Pre-opening inspection audits / Support Days• Post opening inspection audits• Reviewing your procedures to include Covid-19
• We are currently developing online ‘Frontline Staff Pandemic Awareness Training’ which will be available before facilities open
Questions and Best
Practice Tips
•Over to you
Questions and Best
Practice Tips
Questions are copied directly from the Teams chat, apologies for typos and grammar mistakes.
• Question: Cleaning climbing walls and holds- what’s your recommendation for how often they should be cleaned and any guidance on keeping the area clean whilst in operation?
• Response: It is unlikely to be practical to clean between each user and so our initial advice would be to ‘keep the customers clean’ – provision and promotion of handwashing and hand sanitisation facilities. Should further guidance be produced by governing bodies, we will make this available
• Question: How/are we able to start swimming lessons? If so at what capacity per lesson would be safe?
• Response: This will be very much down to your pool and pool hall design and the ability for teachers and pupils to socially distance. Your risk assessment should consider this, along with the age/ability of the pupils.
• Question: Surely cleaning touch points within tramp park, climbing walls and playschemes would be impossible?
• Response: Your risk assessments should consider how often these touch points should be cleaned and this will also be dependent on your programme, for example, whether sessions are in place that could allow cleaning in between and limiting numbers. In addition, promotion of good handwashing and hand sanitisation to help ‘keep customers clean’ may assist.
• Question: Ice rinks will be difficult, public and sports
• Response: Your risk assessments would need to identify how ice rinks could be managed. Considerations could involve the ‘type’ of customer, for example, experience skaters may pose less of a risk that the inexperienced, limiting numbers per session and enforcing ‘one way systems’ for novice skaters to ensure social distancing. If further guidance is provided, we will make this available.
Questions and Best
Practice Tips
• Question: How will social distancing work with regards to the changing rooms?
• Response: This will depend on the design and type of your changing rooms, for example, whether you have individual changing rooms/cubicles or village change style changing facilities. You will need to conduct a risk assessment which ‘could’ involve closing off certain areas or individual cubicles, providing a one-way system, programming sessions to limit the number of customers at any one time and providing floor markings at 2m distances. Consideration may also be given to closing off vanity areas and some showers if social distancing is not achievable in these areas.
• Question: What about motor sports?
• Response: We see no reason why motor sports could not be undertaken safely with social distancing maintained (provided vehicles are not shared). Risk assessments would need to consider cleaning regimes and again, we would advocate ensuring customers are clean (promoting handwashing and hand sanitisation).
• Question: With the guidance on bather loads, are we taking the bather load > social distancing > Spectator/guardian as the equation for lessons as the 3m2 without the above could results in fuller areas? Hope that makes sense!
• Response: We recommend that risk assessments are undertaken for both lessons and various types of public swimming sessions, taking account of spectators and guardians. Pool design will also be a factor.
• Question: Can you offer any guidance on controlling social distancing in leisure pools,
• Response: We recommend that your risk assessment considers the design of the pools and its features as a starting point. It may be necessary to isolate some features such as lazy rivers, wave machines and fountains as these generally encourage people to congregate. Segregating areas and provision of additional supervision may also be required.
• Question: Please would you be able to advise how we 'clean' artificial surfaces and grass pitches?
• Response: Please refer to Clinic 4 – Cleaning Regimes on 15th May 2020
• Question: Has anyone come across fogging machines, got them and have any thoughts on them?
• Response: Please refer to Clinic 4 – Cleaning Regimes on 15th May 2020
Questions and Best
Practice Tips
• Question: Pool wise -MBL wise I understand the their is the the 3m2. I am finding it hard to get my head around lane swimming? in a normal sized pool how will this work. Even if you take every other lane out it would be minimum swimmers.
• Response: We agree that to maintain social distancing, it will be difficult to sustain your normal bather loads. Again, you will need to risk assess how your sessions could operate. This may be achieved through designating different lanes to different ability levels to limit the frequency of customers swimming past one another. Customers may also be advised not to wait unduly at the end of each lane.
• Question: any guidance on lifeguards conducting pool rescue with regards to physical contact?
• Response: Please refer to Clinic 6 – Staff Training on 20th May 2020
• Question: With regards to cleaning equipment, is the guidance for children's swimming lessons are floats are to be cleaned after each Childs use? If so what kind of chemical is recommended for this?
• Response: Chlorinated pool water will sufficiently sanitise floats and other pool equipment used following swimming lessons.
• Question: How will social distancing cleaning work when pool users need to use the toilet facilities
• Response: We recommend that there is a strong staff presence within changing and toilet areas to ensure they are cleaned frequently. We also recommend that prominent notices are displayed reminding customers to wash hands properly, especially within changing and toilet areas).
Questions and Best
Practice Tips
• Question: With regards trampoline lessons, should we be spraying the bed between performer as well as offering sanitizers as soon as they get off
• Response: We would advocate ensuring the performer sanitises their hands ‘before’ the lesson, as well as offering sanitiser when they get off. Sanitising the beds in between will be dependent on your session programme and reflected in your risk assessment; this could be operationally be very time consuming. British Gymnastics may also provide guidance and if and when published, we will make this available.
• Question: Can you clarify assistant teachers in the water? Could they keep at a safe distance for safety of younger children or are you completing saying no staff should be in the water
• Response: Swim England suggest that teachers should be able to adequately teach from poolside, keeping a safe distance.
• Question: Will swimming teachers have to wear goggles/masks when teaching children in the pool?
• Response: See question / response above
• Question: How will you space children in swimming lessons whilst in the water
• Response: Your risk assessment should determine the space required for children in swimming lessons. This may mean increasing the pool space normally available, as well as instructing children prior to and during the lesson.
• Question: Swimming clubs in the pool-during lane swimming they would be swimming past each other.
• Response: We would suggest you discuss this with the swimming club to see what arrangements they have in place to maintain social distancing. They should be considering this if they wish to resume club swimming. You should also conduct a risk assessment in the event that any public swimming normally takes place during club sessions and agree appropriate control measures with the club.
Questions and Best
Practice Tips
• Question: Any thoughts around how you could manage "same household" requests - this would be difficult to evidence
• Response: We agree this would be difficult to evidence. Whilst you may have some evidence through customer information in your database, it doesn’t necessarily mean that addresses recorded reflect the household lockdown arrangements. Our advice would be that if you strongly suspect that this is being abused, you ‘politely’ ask the question. We think in this case, we have to trust the customers.
• Question: We were thinking about getting competent club swimmers to breath away from one another as passing in a lane and minimal numbers in lanes starting from different positions, not entirely comfortable with it but interested in thoughts of others
• Response: If this can be agreed with the swimming club, this could be another effective control measure. Bearing in mind the passing in a lane is instantaneous, it shouldn’t be an issue. Keeping their head below water as part of the stroke as they pass would also be a control measure.
• Question: sorry I missed where jo was from who was talking about lifeguard procedures, can we have the link to what she was talking about please? Jo is from RLSS.
• Response: Jo Talbot is Director of IQL UK. Jo will be presenting during our Clinic 6 on Staff Training on 20th May if you would like to hear more from her.
• Question: May face shields better than masks so that can see face and hear more clearly?
• Response: Currently, the government would not expect to see employers relying on any face coverings as risk management for the purpose of their health and safety assessments.
• Question: Do you feel the Government app being tested
• Response: We will of course follow government guidance and advice regarding the use of the app and will support its use should the current pilot be extended.
• Question: Please can you send me the presentation as there is so much info. These are so helpful
• Response: Presentations from all clinics, along with Q&As will be available on our website and social media as soon as possible. Thank you for your comment.
• Statement -----Every customer must become a member of your cleaning/housekeeping team and every staff member must become a friendly compliance ambassador
• Response: We agree with this entirely. Provided you are all seen to be doing the right thing, we’re sure customers/members will be your advocates and encourage one another to be the same.
Thank you –we hope you
found the clinic useful
• Please email any questions that you wanted to ask but didn’t to [email protected]
• The recording will be on social media and our website if the quality and content is good enough
• Please click here to leave feedback
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Useful websites • Government UK Guidance for employees, employers and businesses here
• UK Government/Public Health England Advice here
• NHS Advice here
• Health Protection Scotland Advice here
• Public Health Wales Guidance here
• Public Health England Useful Resources here
• Guidance on Expectant Mothers here
• Guidance on Cleaning and Disinfecting, including contaminated areas here
• HSE: Latest Information and Advice here
• CIPD Advice here
• IOSH Guidance here
• Pool Water Treatment and Advisory Group (PWTAG) Advice here
• The RCUK and RLSS UK guidance on teaching and performing CPR can
be sourced at: here
• Ofqual recognised Awarding Organisation, manikin hygiene information here
