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Cost Model for Data Management Center (DMC)
Main Menu
IntroductionThis workbook was developed to assist the Data Management Center (DMC) in gaining better insightsIn order to better understand costs, the following steps were taken to develop this spreadsheet model:
1. Identify all of the resources available to DMC and the associated costs of the resources (personnel,
2. Identify all of the major activities of DMC such as setting up IP addresses, installing network equipm3. Map a relationship between the resources and activities - referred to as "Resource Drivers" (allocate4. Map a relationship between the activities and cost objects - referred to as "Activity Drivers" (allocates5. Determine the costs of each service, product or what-ever you consider your cost object within the mSince cost data, activities, and other attributes change, this model should be reviewed and updated at l
Data Entry Cell >
Tab Description
1 Main Menu Starting point for using this cost model2 Overview Some background information on how this m3 Resource Pools (Step 1) Identify resource pools and their related costs4 Activity Costing (Step 2) Identify and describe the key activities perfor5 Activity Drivers (Step 3) Based on analysis, determine the output metri6 Cost Objects (Step 4) Identify and describe the cost objects that DM7 Final Report (Step 5) Report of costs by cost objects8 Glossary Glossary of terms used related to this cost m
Purpose
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ehind the cost of operations.
quipment, etc.)
nt, etc.costs to key activities)activity cost to your services)odel.
ast once a year.
del worksas a starting point for the modeled by the Data Management Center
ics for allocating the costsC wants to use
del
Activity Drivers
Cost Objects
Final Report
Glossary
Main Menu
Overview
Resource Pools
Activity Costing
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Cost Model for Data Management Center (DMC)
Overview of Model
PurposeThe purpose of this model is to allocate costs. This model is based on the principle that activities incurconsumption of resources. As end users demand products or services, activities must be performed.
How are Costs Allocated?The model uses a two step process to allocate costs:
Step 1: You have to pull actual costs (what was spent) per the most reliable source, such as the Gener
have identified the actual costs, then you have to determine how to allocate all of these costs (resourceare performed by the department (or what-ever domain you are building the model to). Labor costs arelooking at the percentage of time people spend on various activities.
Step 2: Once you understand the costs by activities, then you need to allocate these costs to your cost
different service lines you perform for customers). For example, the number of help desk tickets proces
driver to allocate costs from the help desk activity to help desk support costs.
How do I use the Model?The model can help a department understand the following:
What is the true costs of the services we are providing to our customers?
How much should we charge customers for the cost of our services?
What are low and high priority activities in terms of funding
How do I use the information in this Model?You want to key-in on what your Activity Costs are and also look at those activities that may not be linke
customers. For example, if you have significant costs for non-value added activities (not close to the cuyou might want to pursue more lean approaches to incurring these costs. For example, if you are force
your costs, then you would not want to cut activities very close to the customer. Also, you can express y
costs in terms of Unit Costs. This is a common benchmark for reducing your costs over time.
How do I update / maintain the Model?The following inputs to this model may require updating:
1 Actual Costs for ResourcesBased on invoices, General Ledger Reports and other sources, the actual costs as of a cut-change. For example, newly awarded contracts, expansion of staffing resources, and installequipment will change the current costs captured for resources on tab 3 of this model.
2 Activities PerformedBased on changes in what a department does, the activities on tab 4 may change. For exa
department discontinues a key service or starts providing a new service, then this model willupdating.
3 Allocation of Resources (Resource Drivers)If resources change or activities change, then you will need to update the resource drivers iallocating the costs between the resources and the activities. Additionally, it is a good idea t
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current allocations used since people may shift in how much time they spend on an activity.
4 New Activities Require New Drivers and Cost Objects
In the event a department begins offering a new service to a customer, this will require re-bmodel to include new resource costs, drivers, activities, and cost objects.
What are some rules to follow in building the Model?
1 Link to General Ledger - Where practical, try to obtain and balance your cost data directly wi
Ledger since this is the official system of record for costs.
2 Prioritize the Activities - If the number of activities is greater than ten, you may want to focus
in order to keep the model simple and manageable.
3 Group Non Traceable Activities - Some activities are difficult to trace back to specific resour
group all of these activities together and allocate using a single driver such as direct labor c
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osts through the
al Ledger. Once you
) to the activities thatypically allocated by
objects (such as the
sed is an output
d to
tomer), thento reduce
our
off period will most likelytion of new
ple, if a
require
volved invalidate the
Overview Activity Costing Cost Objects Glossary
Main Menu Resource Pools Activity Drivers Final Report
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ilding the
ith the General
on the vital few activities
ce pools. May want to
st.
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Cost Model for Data Management Center (DMC)
Resource Pools
PurposeThe purpose of this worksheet is to identify and capture all of the resources and their associated costarting point in allocating costs to activities. This is the baseline for developing the rest of the model
InstructionsA recommended practice is to determine the total costs of running the department for one full mont
resource pools that are linked to specific services or activities. You may have to start by listing all ofdepartment and then group them together based on what they do.
Step 1 - Capture the total overall costs for each resource pool
Actual
Resource Pool Costs 3.1 100,0003.2 125,0003.3 68,500
3.4 225,0003.5 78,1003.6 57,1003.73.83.9
3.10Total Cost Accounted For in this Model 653,700 85%Total Cost Incurred for Baseline Period 770,000 100%Cost Not Accounted For in this Model -116,300 15%
Step 2 - If possible, try to breakdown the Actual Costs per above into components s
equipment, and indirect cost since each of these components might have to get allNOTE: The template below is setup for three components - feel free to modify as needed for a good
Actual Direct Labor Costs
Resource Pool Costs 3.n.13.1 100,000 100,000
3.2 125,000 100,000
3.3 68,500 68,500
3.4 225,000 190,000
3.5 78,100 0
3.6 57,100 0
3.7 0 03.8 0 0
3.9 0 0
3.10 0 0
Network Engineers Detail Cost Schedule aDatabase AdministratorsOperational Management
Analysis with SubjectExternal / Indirect Costs
Hardware and Equipment
Detail Cost Schedule aDetail Cost Schedule a
Vendor Invoices and GInventory Control Reco
Network Engineers
0
External / Indirect Costs
000
Service Support / Help DeskHardware and Equipment
Database AdministratorsOperational ManagementService Support / Help Desk
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ts. This represents an important.
and break out this costs into
the personnel assigned to the
Time
Frame
Jul-07Jul-07Jul-07
Jul-07Jul-07Jul-07
uch as labor,
cated differentlycost allocation.
Equipment Indirect Costs Out of Balance
3.n.2 3.n.3 Amount0 0 00 25,000 00 0 00 35,000 0
70,100 8,000 0
50,100 7,000 0
0 0 00 0 00 0 00 0 0
0
Overview Activity Costing Cost Objec
Main Menu Resource Pools Activity Dri
nd General Ledger Reports
atter Experts
nd General Ledger Reportsnd General Ledger Reports
eneral Ledger Reportsrds and General Ledger Reports
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Final Report
Glossaryts
ers
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Cost Model for Data Management Center (DMC)
Activity Costing
PurposeThe purpose of this worksheet is to allocate your resource pool costs (tab 3) to a list of critical activities
InstructionsThere are two important steps to completing this worksheet:
1 Identify and describe the various activities performed by the resources in the Department. SDepartment should have a good overall understanding of department activities; such as SetBudget Requests, and Installing New Network Connections.
2 In order to allocate resource pool costs to activities, you will need to determine how personnpersonal interviews are often used to ascertain the proportion of time people spend on vario
Step 1 - List Key ActivitiesBriefly describe the key activities performed by the Department. Try to keep this list to the main activitieAt the same time, the list should be complete enough to account for most of the resource costs spent e
4.14.24.34.54.64.74.84.9
4.10
Step 2 - For each activity, allocate the resource pool costs across to each activity
3.13.1.1 100,000 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - -3.1.2 0 Allocation Allocation3.1.3 0 Percent Amount Activity NameAllocate 3.1.1 > 25% 25,000Allocate 3.1.2 > 0% 0Allocate 3.1.3 > 0% 0
Sub Totals 25,000
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.1.1 100,000 Total PercTotal Amount Allocated 3.1.2 0 Total PercTotal Amount Allocated 3.1.3 0 Total Perc
3.23.2.1 100,000 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - -3.2.2 0 Allocation Allocation3.2.3 25,000 Percent Amount Activity NameAllocate 3.2.1 > 0% 0
Installation of Network Connections and EquipmentTrouble Shoot Network Connection ProblemsDatabase Optimization and MaintenanceData Migration and IntegrationEnd User Reports and ProgramsStrategic and Resource Management of Data
Network Engineers
Installation of Network ConnectionInstallation of Network ConnectionInstallation of Network Connection
Database Administrators
Installation of Network Connection
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Allocate 3.2.2 > 0% 0Allocate 3.2.3 > 0% 0
Sub Totals 0
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.2.1 100,000 Total PercTotal Amount Allocated 3.2.2 0 Total Perc
Total Amount Allocated 3.2.3 25,000 Total Perc
3.33.3.1 68,500 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - -3.3.2 0 Allocation Allocation3.3.3 0 Percent Amount Activity NameAllocate 3.3.1 > 10% 6,850Allocate 3.3.2 > 0% 0
Allocate 3.3.3 > 0% 0Sub Totals 6,850
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.3.1 68,500 Total Perc
Total Amount Allocated 3.3.2 0 Total PercTotal Amount Allocated 3.3.3 0 Total Perc
3.43.4.1 190,000 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - -3.4.2 0 Allocation Allocation
3.4.3 35,000 Percent Amount Activity NameAllocate 3.4.1 > 20% 38,000Allocate 3.4.2 > 0% 0Allocate 3.4.3 > 5% 1,750
Sub Totals 39,750
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.4.1 190,000 Total Perc
Total Amount Allocated 3.4.2 0 Total PercTotal Amount Allocated 3.4.3 35,000 Total Perc
3.5
3.5.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - -3.5.2 70,100 Allocation Allocation3.5.3 8,000 Percent Amount Activity NameAllocate 3.5.1 > 0% 0Allocate 3.5.2 > 70% 49,070Allocate 3.5.3 > 70% 5,600
Sub Totals 54,670
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.5.1 0 Total PercTotal Amount Allocated 3.5.2 70,100 Total PercTotal Amount Allocated 3.5.3 8,000 Total Perc
3.63.6.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - -3.6.2 50,100 Allocation Allocation3.6.3 7,000 Percent Amount Activity NameAllocate 3.6.1 > 0% 0
Installation of Network ConnectionInstallation of Network Connection
Operational Management
Installation of Network ConnectionInstallation of Network Connection
Installation of Network Connection
Service Support / Help Desk
Installation of Network ConnectionInstallation of Network ConnectionInstallation of Network Connection
Hardware and Equipment
Installation of Network ConnectionInstallation of Network ConnectionInstallation of Network Connection
External / Indirect Costs
Installation of Network Connection
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Allocate 3.6.2 > 40% 20,040Allocate 3.6.3 > 40% 2,800
Sub Totals 22,840
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.6.1 0 Total PercTotal Amount Allocated 3.6.2 50,100 Total Perc
Total Amount Allocated 3.6.3 7,000 Total Perc
3.73.7.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - -3.7.2 0 Allocation Allocation3.7.3 0 Percent Amount Activity NameAllocate 3.7.1 > 0% 0Allocate 3.7.2 > 0% 0
Allocate 3.7.3 > 0% 0Sub Totals 0
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.7.1 0 Total Perc
Total Amount Allocated 3.7.2 0 Total PercTotal Amount Allocated 3.7.3 0 Total Perc
3.83.8.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - -3.8.2 0 Allocation Allocation
3.8.3 0 Percent Amount Activity NameAllocate 3.8.1 > 0% 0Allocate 3.8.2 > 0% 0Allocate 3.8.3 > 0% 0
Sub Totals 0
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.8.1 0 Total Perc
Total Amount Allocated 3.8.2 0 Total PercTotal Amount Allocated 3.8.3 0 Total Perc
3.9
3.9.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - -3.9.2 0 Allocation Allocation3.9.3 0 Percent Amount Activity NameAllocate 3.9.1 > 0% 0Allocate 3.9.2 > 0% 0Allocate 3.9.3 > 0% 0
Sub Totals 0
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.9.1 0 Total PercTotal Amount Allocated 3.9.2 0 Total PercTotal Amount Allocated 3.9.3 0 Total Perc
3.103.10.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - -3.10.2 0 Allocation Allocation3.10.3 0 Percent Amount Activity Name
Allocate 3.10.1 > 0% 0
Installation of Network ConnectionInstallation of Network Connection
0
Installation of Network ConnectionInstallation of Network Connection
Installation of Network Connection
0
Installation of Network ConnectionInstallation of Network ConnectionInstallation of Network Connection
0
Installation of Network ConnectionInstallation of Network ConnectionInstallation of Network Connection
0
Installation of Network Connection
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Allocate 3.10.2 > 0% 0Allocate 3.10.3 > 0% 0
Sub Totals 0
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.10.1 0 Total PercTotal Amount Allocated 3.10.2 0 Total Perc
Total Amount Allocated 3.10.3 0 Total Perc
Step 3 - Summarize Activity Costs
4.14.24.34.4
4.54.64.74.8
4.94.10
TOTAL ALLOCATED COSTS
TOTAL COSTS PER TAB 3
OUT OF BALANCE AMOUNT
Installation of Network Connection
149,110
Installation of Network Connection
0
Trouble Shoot Network Connection ProblemsDatabase Optimization and Maintenance
End User Reports and ProgramsStrategic and Resource Management of Data
Installation of Network Connections and Equipment206,315148,940
74,89040,725
653,700
653,700
0
Data Migration and Integration 33,720
00
00
00
0
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performed by the Department.
bject Matter Experts within theing Up IP Addresses, Processing
el spend their time. Surveys andus activities.
that are somehow linked to customers.ch month by the Department.
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name35% 35,000
0% 00% 0
Sub Totals 35,000
nt Allocated 3.1.1 100% < Should add up to 100% if you are allocating any costsnt Allocated 3.1.2 0% < Should add up to 100% if you are allocating any costsnt Allocated 3.1.3 0% < Should add up to 100% if you are allocating any costs
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 0
Overview Activity Costing Cost Objec
Main Menu Resource Pools Activity Dri
s and Equipments and Equipments and Equipment
Trouble Shoot Network Connection ProblemsTrouble Shoot Network Connection ProblemsTrouble Shoot Network Connection Problems
s and Equipment Trouble Shoot Network Connection Problems
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0% 00% 0
Sub Totals 0
nt Allocated 3.2.1 100% < Should add up to 100% if you are allocating any costsnt Allocated 3.2.2 0% < Should add up to 100% if you are allocating any costs
nt Allocated 3.2.3 100% < Should add up to 100% if you are allocating any costs
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name20% 13,700
0% 0
0% 0Sub Totals 13,700
nt Allocated 3.3.1 100% < Should add up to 100% if you are allocating any costs
nt Allocated 3.3.2 0% < Should add up to 100% if you are allocating any costsnt Allocated 3.3.3 0% < Should add up to 100% if you are allocating any costs
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name65% 123,500
0% 070% 24,500
Sub Totals 148,000
nt Allocated 3.4.1 100% < Should add up to 100% if you are allocating any costs
nt Allocated 3.4.2 0% < Should add up to 100% if you are allocating any costsnt Allocated 3.4.3 100% < Should add up to 100% if you are allocating any costs
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 05% 3,5055% 400
Sub Totals 3,905
nt Allocated 3.5.1 0% < Should add up to 100% if you are allocating any costsnt Allocated 3.5.2 100% < Should add up to 100% if you are allocating any costsnt Allocated 3.5.3 100% < Should add up to 100% if you are allocating any costs
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 0
s and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problems
s and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problems
s and Equipment Trouble Shoot Network Connection Problems
s and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problems
s and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problems
s and Equipment Trouble Shoot Network Connection Problems
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10% 5,01010% 700
Sub Totals 5,710
nt Allocated 3.6.1 0% < Should add up to 100% if you are allocating any costsnt Allocated 3.6.2 100% < Should add up to 100% if you are allocating any costs
nt Allocated 3.6.3 100% < Should add up to 100% if you are allocating any costs
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 00% 0
0% 0Sub Totals 0
nt Allocated 3.7.1 0% < Should add up to 100% if you are allocating any costs
nt Allocated 3.7.2 0% < Should add up to 100% if you are allocating any costsnt Allocated 3.7.3 0% < Should add up to 100% if you are allocating any costs
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 00% 00% 0
Sub Totals 0
nt Allocated 3.8.1 0% < Should add up to 100% if you are allocating any costs
nt Allocated 3.8.2 0% < Should add up to 100% if you are allocating any costsnt Allocated 3.8.3 0% < Should add up to 100% if you are allocating any costs
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 00% 00% 0
Sub Totals 0
nt Allocated 3.9.1 0% < Should add up to 100% if you are allocating any costsnt Allocated 3.9.2 0% < Should add up to 100% if you are allocating any costsnt Allocated 3.9.3 0% < Should add up to 100% if you are allocating any costs
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 0
s and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problems
s and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problems
s and Equipment Trouble Shoot Network Connection Problems
s and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problems
s and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problems
s and Equipment Trouble Shoot Network Connection Problems
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0% 00% 0
Sub Totals 0
nt Allocated 3.10.1 0% < Should add up to 100% if you are allocating any costsnt Allocated 3.10.2 0% < Should add up to 100% if you are allocating any costs
nt Allocated 3.10.3 0% < Should add up to 100% if you are allocating any costs
Place into
Single Cell
4.1 149,1104.2 206,3154.3 148,9404.4 33,720
4.5 74,8904.6 40,7254.7 04.8 0
4.9 04.10 0
653,700
s and Equipment Trouble Shoot Network Connection Problemss and Equipment Trouble Shoot Network Connection Problems
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< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent5% 5,000 10%0% 0 0%0% 0 0%
Sub Totals 5,000 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent85% 85,000 10%
ts Glossary
ers Final Report
Database Optimization and MaintenanceDatabase Optimization and MaintenanceDatabase Optimization and Maintenance
Database Optimization and Maintenance
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0% 0 0%85% 21,250 5%
Sub Totals 106,250 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent10% 6,850 0%
0% 0 0%
0% 0 0%Sub Totals 6,850 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent2% 3,800 0%0% 0 0%0% 0 0%
Sub Totals 3,800 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%
20% 14,020 5%20% 1,600 5%
Sub Totals 15,620 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%
Database Optimization and MaintenanceDatabase Optimization and Maintenance
Database Optimization and MaintenanceDatabase Optimization and Maintenance
Database Optimization and Maintenance
Database Optimization and MaintenanceDatabase Optimization and MaintenanceDatabase Optimization and Maintenance
Database Optimization and MaintenanceDatabase Optimization and MaintenanceDatabase Optimization and Maintenance
Database Optimization and Maintenance
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20% 10,020 15%20% 1,400 15%
Sub Totals 11,420 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%0% 0 0%
0% 0 0%Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%0% 0 0%0% 0 0%
Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%0% 0 0%0% 0 0%
Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%
Database Optimization and MaintenanceDatabase Optimization and Maintenance
Database Optimization and MaintenanceDatabase Optimization and Maintenance
Database Optimization and Maintenance
Database Optimization and MaintenanceDatabase Optimization and MaintenanceDatabase Optimization and Maintenance
Database Optimization and MaintenanceDatabase Optimization and MaintenanceDatabase Optimization and Maintenance
Database Optimization and Maintenance
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0% 0 0%0% 0 0%
Sub Totals 0 Sub Totals
Database Optimization and MaintenanceDatabase Optimization and Maintenance
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- - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CosAllocation Allocation AllocationAmount Activity Name Percent Amount
10,000 20% 20,0000 0% 00 0% 0
10,000 Sub Totals 20,000
- - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CosAllocation Allocation AllocationAmount Activity Name Percent Amount
10,000 5% 5,000
Data Migration and IntegrationData Migration and IntegrationData Migration and Integration
End UserEnd UserEnd User
Data Migration and Integration End User
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0 0% 01,250 5% 1,250
11,250 Sub Totals 6,250
- - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CosAllocation Allocation AllocationAmount Activity Name Percent Amount
0 15% 10,2750 0% 0
0 0% 00 Sub Totals 10,275
- - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CosAllocation Allocation Allocation
Amount Activity Name Percent Amount0 12% 22,8000 0% 00 20% 7,0000 Sub Totals 29,800
- - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CosAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 03,505 0% 0
400 0% 03,905 Sub Totals 0
- - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CosAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 0
Data Migration and Integration End UserData Migration and Integration End User
Data Migration and Integration End UserData Migration and Integration End User
Data Migration and Integration End User
Data Migration and Integration End UserData Migration and Integration End UserData Migration and Integration End User
Data Migration and Integration End UserData Migration and Integration End UserData Migration and Integration End User
Data Migration and Integration End User
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7,515 15% 7,5151,050 15% 1,0508,565 Sub Totals 8,565
- - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CosAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 00 0% 0
0 0% 00 Sub Totals 0
- - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CosAllocation Allocation Allocation
Amount Activity Name Percent Amount0 0% 00 0% 00 0% 00 Sub Totals 0
- - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CosAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 00 0% 00 0% 00 Sub Totals 0
- - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CosAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 0
Data Migration and Integration End UserData Migration and Integration End User
Data Migration and Integration End UserData Migration and Integration End User
Data Migration and Integration End User
Data Migration and Integration End UserData Migration and Integration End UserData Migration and Integration End User
Data Migration and Integration End UserData Migration and Integration End UserData Migration and Integration End User
Data Migration and Integration End User
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0 0% 00 0% 00 Sub Totals 0
End UserData Migration and Integration End UserData Migration and Integration
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ts to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - -Allocation Allocation
Activity Name Percent Amount Activity Name5% 5,0000% 00% 0
Sub Totals 5,000
ts to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - -Allocation Allocation
Activity Name Percent Amount Activity Name0% 0
eports and Programseports and Programseports and Programs
Strategic and Resource ManagemStrategic and Resource ManagemStrategic and Resource Managem
eports and Programs Strategic and Resource Managem
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0% 05% 1,250
Sub Totals 1,250
ts to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - -Allocation Allocation
Activity Name Percent Amount Activity Name45% 30,8250% 0
0% 0Sub Totals 30,825
ts to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - -Allocation Allocation
Activity Name Percent Amount Activity Name1% 1,9000% 05% 1,750
Sub Totals 3,650
ts to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - -Allocation Allocation
Activity Name Percent Amount Activity Name0% 00% 00% 0
Sub Totals 0
ts to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - -Allocation Allocation
Activity Name Percent Amount Activity Name0% 0
eports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managem
eports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managem
eports and Programs Strategic and Resource Managem
eports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managem
eports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managem
eports and Programs Strategic and Resource Managem
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0% 00% 0
Sub Totals 0
ts to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - -Allocation Allocation
Activity Name Percent Amount Activity Name0% 00% 0
0% 0Sub Totals 0
ts to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - -Allocation Allocation
Activity Name Percent Amount Activity Name0% 00% 00% 0
Sub Totals 0
ts to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - -Allocation Allocation
Activity Name Percent Amount Activity Name0% 00% 00% 0
Sub Totals 0
ts to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - -Allocation Allocation
Activity Name Percent Amount Activity Name0% 0
eports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managem
eports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managem
eports and Programs Strategic and Resource Managem
eports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managem
eports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managemeports and Programs Strategic and Resource Managem
eports and Programs Strategic and Resource Managem
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0% 00% 0
Sub Totals 0
Strategic and Resource Managemeports and Programseports and Programs
Strategic and Resource Managem
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- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 00% 00% 0
Sub Totals 0
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 0
ent of Dataent of Dataent of Data
000
ent of Data 0
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0% 00% 0
Sub Totals 0
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 00% 0
0% 0Sub Totals 0
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 00% 00% 0
Sub Totals 0
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 00% 00% 0
Sub Totals 0
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 0
ent of Data 0ent of Data 0
ent of Data 0ent of Data 0
ent of Data 0
ent of Data 0ent of Data 0ent of Data 0
ent of Data 0ent of Data 0ent of Data 0
ent of Data 0
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0% 00% 0
Sub Totals 0
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 00% 0
0% 0Sub Totals 0
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 00% 00% 0
Sub Totals 0
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 00% 00% 0
Sub Totals 0
- - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >Allocation Allocation
Percent Amount Activity Name0% 0
ent of Data 0ent of Data 0
ent of Data 0ent of Data 0
ent of Data 0
ent of Data 0ent of Data 0ent of Data 0
ent of Data 0ent of Data 0ent of Data 0
ent of Data 0
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0% 00% 0
Sub Totals 0
ent of Data00
ent of Data
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< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%0% 0 0%0% 0 0%
Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%
000
0
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0% 0 0%0% 0 0%
Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%0% 0 0%
0% 0 0%Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%0% 0 0%0% 0 0%
Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%0% 0 0%0% 0 0%
Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%
00
00
0
000
000
0
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0% 0 0%0% 0 0%
Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%0% 0 0%
0% 0 0%Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%0% 0 0%0% 0 0%
Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%0% 0 0%0% 0 0%
Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - -Allocation Allocation Allocation
Percent Amount Activity Name Percent0% 0 0%
00
00
0
000
000
0
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0% 0 0%0% 0 0%
Sub Totals 0 Sub Totals00
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- - - - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 00 0% 00 0% 00 Sub Totals 0
- - - - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 0
000
0
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0 0% 00 0% 00 Sub Totals 0
- - - - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 00 0% 0
0 0% 00 Sub Totals 0
- - - - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CAllocation Allocation Allocation
Amount Activity Name Percent Amount0 0% 00 0% 00 0% 00 Sub Totals 0
- - - - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 00 0% 00 0% 00 Sub Totals 0
- - - - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 0
00
00
0
000
000
0
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0 0% 00 0% 00 Sub Totals 0
- - - - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 00 0% 0
0 0% 00 Sub Totals 0
- - - - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CAllocation Allocation Allocation
Amount Activity Name Percent Amount0 0% 00 0% 00 0% 00 Sub Totals 0
- - - - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 00 0% 00 0% 00 Sub Totals 0
- - - - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of CAllocation Allocation AllocationAmount Activity Name Percent Amount
0 0% 0
00
00
0
000
000
0
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0 0% 00 0% 00 Sub Totals 0
00
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sts to Activity 4.10 - - - - - - - - - - - - - - - >
Activity Name
sts to Activity 4.10 - - - - - - - - - - - - - - - >
Activity Name
000
0
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sts to Activity 4.10 - - - - - - - - - - - - - - - >
Activity Name
sts to Activity 4.10 - - - - - - - - - - - - - - - >
Activity Name
sts to Activity 4.10 - - - - - - - - - - - - - - - >
Activity Name
sts to Activity 4.10 - - - - - - - - - - - - - - - >
Activity Name
00
00
0
000
000
0
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sts to Activity 4.10 - - - - - - - - - - - - - - - >
Activity Name
sts to Activity 4.10 - - - - - - - - - - - - - - - >
Activity Name
sts to Activity 4.10 - - - - - - - - - - - - - - - >
Activity Name
sts to Activity 4.10 - - - - - - - - - - - - - - - >
Activity Name
00
00
0
000
000
0
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00
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Cost Model for Data Management Center (DMC)
Activity Drivers
PurposeThe purpose of this worksheet is to identify and capture a driver that can be used to allocate the Acticost objects that the department wants to use for control over costs. These activity drivers will also hwhich will be used to help benchmark costs over future periods. If the Cost Object is the same as yodo not need to complete Tab 6 - Cost Objects.
Step 1 - Identify the output metric that can used to drive and allocate activity costs
Activities per Tab 4 Output Metric (Activity D
4.14.24.34.44.54.64.7
4.84.9
4.10
Step 2 - Where applicable and measurable, convert your costs into hourly rates base
Total Hours Total
Activity Volume per Unit Hours5.1 5 35 175
5.2 135 2 2705.35.45.5 2 30 605.65.75.85.9
5.10
Database Optimization and MaintenanceData Migration and IntegrationEnd User Reports and ProgramsStrategic and Resource Management of Data
0
Number of InstallationsNumber of Help Desk TicketsNumber of Database Work OrderNumber of Data Transfer ProjectsNumber of User Development ReNumber of Unique Data Repositor
Installation of Network Connections and EquipmentTrouble Shoot Network Connection Problems
000
Installation of Network Connections and Equipment
Trouble Shoot Network Connection ProblemsUNABLE TO MEASUREUNABLE TO MEASURE
End User Reports and ProgramsUNABLE TO MEASURE
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ity Costs per Tab 4 tolp calculate unit costr activities, then you
Total Unit Total
iver) Units Cost Cost
5 29,822 149,110135 1,528 206,315
6 24,823 148,9402 16,860 33,7202 37,445 74,8904 10,181 40,725
#VALUE! 0
#VALUE! 0#VALUE! 0#VALUE! 0
Total 653,700
d on time involved.
Cost per Cost per
Above Hours
29,822 170.41$
1,528 5.66$
37,445 624.08$
Main Menu Resource Pools
Overview Activity Costing
uestsies
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Cost Objects Glossary
Activity Drivers Final Report
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Cost Model for Data Management Center (DMC)
Cost Objects
PurposeThe purpose of this worksheet is to describe each of the cost objects that the department wants to usmanaging costs. Cost objects may differ from your activities since they can represent anything for whiwant to measure costs. If your activities represent your cost objects, then you do not have to complete
Step 1 - Identify Cost Objects for Each Activity and if different, then allocate the
activity costs and identify the driver used for measuring the Cost Object
Activity % of Time
Ref Activity / Cost Object Cost Spent On
4.1 149,1106.4.1.1 New Network Taps 15%6.4.1.2 Setup Local Area Networks - Remote Sites 85%6.4.1.36.4.1.46.4.1.5
Totals 100%
Activity % of Time
Cost Spent On
4.2 206,3156.4.2.1 ACTIVITIES USED FOR COST OBJECTS 6.4.2.2 REFER BACK TO STEP 3 / TAB 4 6.4.2.36.4.2.46.4.2.5
Totals 0%
Activity % of Time
Cost Spent On
4.3 148,9406.4.3.1 Routine Scheduled Maintenance 65%6.4.3.2 Unscheduled Fixes and Bugs 35%6.4.3.36.4.3.46.4.3.5
Totals 100%
Activity % of TimeCost Spent On
4.4 33,7206.4.4.1 Design & Develop Interfaces 40%6.4.4.2 Data Extract / Transform / Loads (ETL) 60%6.4.4.36.4.4.46.4.4.5
Totals 100%
Installation of Network Connections and Equipment
Trouble Shoot Network Connection Problems
Database Optimization and Maintenance
Data Migration and Integration
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Activity % of Time
Cost Spent On
4.5 74,8906.4.5.1 One Time Ad Hoc Requests 70%6.4.5.2 New Functional Procedure 30%
6.4.5.36.4.5.46.4.5.5
Totals 100%
Activity % of Time
Cost Spent On
4.6 40,725
6.4.6.1 ACTIVITIES USED FOR COST OBJECTS 6.4.6.2 REFER BACK TO STEP 3 / TAB 4 6.4.6.36.4.6.4
6.4.6.5 Totals 0%
Activity % of Time
Cost Spent On
4.7 0
6.4.7.1
6.4.7.2
6.4.7.36.4.7.46.4.7.5
Totals 0%
Activity % of TimeCost Spent On
4.8 06.4.8.1
6.4.8.2
6.4.8.36.4.8.46.4.8.5
Totals 0%
Activity % of Time
Cost Spent On
4.9 06.4.9.1
6.4.9.2
6.4.9.36.4.9.46.4.9.5
Totals 0%
Activity % of Time
End User Reports and Programs
Strategic and Resource Management of Data
0
0
0
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Cost Spent On
4.10 06.4.10.1
6.4.10.2
6.4.10.36.4.10.4
6.4.10.5Totals 0%
Here is a quick double check to make sure you didn't miss anything:
Total Activity Cost per this Worksheet 653,700
Total Activity Cost per Tab 4 653,700
Difference 0
0
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forh youthis worksheet.
Allocated Total UnitCost Units Cost Ref
22,367 18 1,242.58$ 6.4.1.1126,744 12 10,561.96$ 6.4.1.2
0 #DIV/0! 6.4.1.30 #DIV/0! 6.4.1.40 #DIV/0! 6.4.1.5
149,110
Allocated Total UnitCost Units Cost
6.4.2.16.4.2.26.4.2.36.4.2.46.4.2.5
0
Allocated Total UnitCost Units Cost Ref
96,811 27 3,585.59$ 6.4.3.152,129 11 4,739.00$ 6.4.3.2
0 6.4.3.30 6.4.3.40 6.4.3.5
148,940
Allocated Total UnitCost Units Cost Ref
13,488 1 13,488.00$ 6.4.4.120,232 2 10,116.00$ 6.4.4.2
0 6.4.4.30 6.4.4.40 6.4.4.5
33,720
Activity Drivers Final Report
Overview Activity Costing Cost Objects Glossary
Main Menu Resource Pools
Output Driver
Number of New TapsNumber of Remote LAN Setups
Output Driver
Number of Maintenance Routines
Output Driver
Output Driver
Number of Unscheduled Action Events
Number of Interface TablesNumber of ETL Routines Completed
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Allocated Total UnitCost Units Cost Ref
52,423 5 10,484.60$ 6.4.5.122,467 1 22,467.00$ 6.4.5.2
0 6.4.5.30 6.4.5.40 6.4.5.5
74,890
Allocated Total UnitCost Units Cost Ref
6.4.6.16.4.6.26.4.6.36.4.6.4
6.4.6.50
Allocated Total UnitCost Units Cost Ref
6.4.7.16.4.7.26.4.7.36.4.7.46.4.7.5
0
Allocated Total UnitCost Units Cost Ref
6.4.8.1
6.4.8.26.4.8.36.4.8.46.4.8.5
0
Allocated Total UnitCost Units Cost Ref
6.4.9.16.4.9.26.4.9.36.4.9.46.4.9.5
0
Allocated Total Unit
Output Driver
Number of End User RequestsNumber of Functional Reworks
Output Driver
Output Driver
Output Driver
Output Driver
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Cost Units Cost Ref
6.4.10.1
6.4.10.26.4.10.36.4.10.4
6.4.10.50
Output Driver
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Cost Model for Data Management Center (DMC)
Final Report
PurposeThis worksheet captures and reports your costs as determined by various tabs in this workbook.
Indicate the Reporting Period >
1. Departmental Costs by Resource (Baseline Cost to be Allocated)
Resource Pool Amount
3.1 Network Engineers 100,0003.2 Database Administrators 125,0003.3 Operational Management 68,5003.4 Service Support / Help Desk 225,0003.5 Hardware and Equipment 78,1003.6 External / Indirect Costs 57,1003.7 0 03.8 0 0
3.9 0 03.10 0 0
Total Resource Costs 653,700
2. Cost by Cost Objects (Final Allocated Costs)
Ref Cost Object Amount Units
6.4.1.1 New Network Taps 22,367$ 186.4.1.2 Setup Local Area Networks - Remote Sites 126,744$ 12
4.2 Installation of Network Connections and Equipment 206,315$ 135
6.4.3.1 Routine Scheduled Maintenance 96,811$ 276.4.3.2 Unscheduled Fixes and Bugs 52,129$ 116.4.4.1 Design & Develop Interfaces 13,488$ 16.4.4.2 Data Extract / Transform / Loads (ETL) 20,232$ 26.4.5.1 One Time Ad Hoc Requests 52,423$ 56.4.5.2 New Functional Procedure 22,467$ 1
4.6 Strategic and Resource Management of Data 40,725$ 4
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Total Cost Object Costs 653,700$
Out of Balance Amount 0
3. The information above can be presented in graphic form per below:
Network Engineers,100,000
DatabaseAdministrators,
125,000
OperationalManagement,
68,500
Service Support /Help Desk, 225,000
Hardware and
Equipment, 78,100
External / IndirectCosts, 57,100
Resource Cost Breakdown
Final Cost Breakdown
New Network
Setup Local ASites
Installation ofand Equipme
Routine Sche
Unscheduled
Design & Dev
Data Extract /(ETL)
One Time Ad
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New Function
Strategic andof Data
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Unit Cost
1,242.58$10,561.96$1,528.26$
3,585.59$4,739.00$
13,488.00$10,116.00$10,484.60$22,467.00$10,181.25$
Overview Activity Costing Cost Objects
Jul-07
Main Menu Resource Pools Activity Drivers
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Taps
rea Networks - Remote
Network Connectionst
uled Maintenance
Fixes and Bugs
elop Interfaces
Transform / Loads
Hoc Requests
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al Procedure
Resource Management
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Final Report
Glossary
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Cost Model for Data Management Center (DMC)
Glossary of Terms
Activity - Actions taken to produce some form of output, such as setting up IP addresses or Processing Inv
Usually consists of several tasks.
Activity Based Costing - A methodology for allocating resources to activities and allocating activities
to cost objects based on allocation drivers.
Activity Driver- A basis for allocating activity costs to cost objects such as customer service activities. Usu
is determined based on a cause effect relationship; i.e. the more drivers consumed, the more costs.
Actual Cost - Amount actually spent on resources per the General Ledger
Allocation -A logical method of allocating costs based on cause effect relationships that reflects consumpti
Cost Object - What you would like to assign cost to, such as the cost of services. A cost object can beanything that you want to measure cost against. For example, in the world of financialaccounting, a general ledger account would be the cost object for capturing and reporting cost.
Direct Cost - Cost that are directly traceable to the project and charged to the project without allocations inv
Drivers - The use of units, throughputs or some output that serves as the logical basis for allocating cost
Indirect Cost - Cost not directly associated with a project, but allocated to reflect the fact that the project
gets a benefit from the resource and should reflect some measure of its cost.
Period - Time periods used in the model such as one year or two quarters. The initial period used in
the model is usually the previous fiscal year for baseline data and any periods thereafter are used forplanning and budgeting in the current fiscal year.
Resource - Departmental assets (labor, equipment, etc.) that perform the work (activities).
Resource Driver- A basis for allocating resource costs to activities
Resource Pool - A set of resources (labor, equipment, etc.) that collectively comes togetherso that the organization can execute on a service or activity.
Unit Cost - Total Activity Cost divided by Driver Volume. Unit Cost are often used for comparisons and
benchmarking to reduce costs over time. Unit cost are also used for budgeting based on future expectedvolumes.
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ices.
lly
n.
lved
Overview Activity Costing Cost Objects Glossary
Main Menu Resource Pools Activity Drivers Final Report