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Collaborate Ultra
If you require this document in an alternative format, such as
larger print, please email Kelly Hall at [email protected] May
2017
Moodle Integration Guide Adding a Collaborate activity to your
Moodle course:
1. Click on the TURN EDITING ON button at the top right of the
screen
2. Go to the topic area you wish to add a Collaborate Ultra
session to and click on the Add an activity or resource.
3. The Add an activity or resource dialogue box will be
displayed.
4. Choose Collaborate and click on the Add button.
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2 Educational Design and Engagement
Collaborate Ultra 5. The Adding a New Collaborate Session screen
will be displayed.
A. In Session Name type an appropriate name that will be
meaningful to the
students for this event. “Tutorial Session”, for example. This
title will appear
in “upcoming events” and in relation to recordings made during
this event.
B. Add a Description if desired.
C. Set the Schedule: Start Date and Time (this must be a time
and date in the
future or you will receive an error) and Duration of the
session.
D. Early session entry is set to 15 minutes before the session
starts. This
allows participants access to the session to check
audio/video/connection.
E. If you want to invite external participants (such as guest
speakers) check the
box to Allow Collaborate guest access and select the appropriate
role from
the drop down list.
F. Click Save and return to course. A link to your Collaborate
activity will
appear in the topic.
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Collaborate Ultra
If you require this document in an alternative format, such as
larger print, please email Kelly Hall at [email protected] May
2017
To change the participant communication settings:
(Particularly at the start of a new session)
1. Enter your Collaborate room.
2. Click on the purple tab in the bottom right hand corner of
the screen.
3. In the side panel that appears, click on the gear icon (My
Settings).
4. Click on Session Settings.
5. Go to Participants Can and Click on the check boxes for
the
communication options you want to make available to the
students.
Please Note
When you enter a brand new Collaborate session as a student or
guest, before
the moderator enters and adjusts anything, video, audio and chat
are all disabled
by default - i.e there are no icons visible to let users switch
on their audio or video
and they cannot enter a chat message.
When you enter as a moderator:
1. Audio and video is switched off but you can switch them on
using the icons
at the bottom of the screen.
2. In the Session Settings, every option is disabled - so you
need to go here
and switch on audio and/or video and/or the chat options so that
students
and guests can communicate with you.
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4 Educational Design and Engagement
Collaborate Ultra Adding a Teacher on your course as a moderator
to your Collaborate activity
All course participants can access this Collaborate session via
the course.
Students will join the session as a “Participant in
Collaborate”.
All other roles (teacher, non-editing teacher, programme admin,
course
secretary, course editor, course owner) will join the session as
a “Moderator
in Collaborate”
Adding a guest to your Collaborate session
In the collaborate session settings you have the option to check
the box
‘Allow Collaborate guest access’ and select the Collaborate
guest role
from Presenter, Participant or Moderator. This will generate a
“guest link”
which you can send to people outside of your course (such as
guest
speakers) to let them join the session.
When you go to the Collaborate Session in Moodle, under the Join
Session
button you will see the Collaborate guest link which you can
copy and send.
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Collaborate Ultra
If you require this document in an alternative format, such as
larger print, please email Kelly Hall at [email protected] May
2017
Promoting a Participant to a Moderator or Presenter within
Collaborate Ultra
1. Join the Collaborate session via the course.
2. Open the Collaborate Panel and open the Participants List
3. Click on the Moderator controls icon next to the participants
name
4. Select Make presenter, make moderator or Make Captioner.
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6 Educational Design and Engagement
Collaborate Ultra Entering your Collaborate session.
1. Navigate to your course. Click on the link to the Collaborate
activity.
2. Click on Join Session. Collaborate should automatically open
in a new tab
in your browser. (Use Google Chrome for the best
experience).
Recording your Collaborate session.
1. From within your Collaborate Session click on Open Session
Menu at the
top left hand corner of the screen (icon like this ).
2. Click on Start Recording (highlighted in interface picture
above) to start
recording your session.
3. To pause recording click on the Stop Recording button. This
pauses the
recording. To start recording again you can click on Start
Record.
Note: Only one recording will be made from this one session no
matter how
many times you pause and restart the recording.
4. Exit the Collaborate Session by closing the window.
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Collaborate Ultra
If you require this document in an alternative format, such as
larger print, please email Kelly Hall at [email protected] May
2017
Accessing and Downloading your session recording in Moodle
1. In Moodle, navigate to your course. Click on the link to the
Collaborate
activity which you created earlier.
2. Your recording from Collaborate should appear under the
Collaborate
activity details.
3. To access the Collaborate recording click on Recording 1
(highlighted
above). It will play as an MP4 file in your browser.
4. To download the MP4 file click the download button on the top
right corner,
then Save File.
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