UNCLASSIFIED
Sustainable Procurement
Patricia Rippey Environmental Health Sciences Division
Army Public Health Center
UNCLASSIFIED Army Public Health Center
Green (Sustainable) Procurement
UNCLASSIFIED Army Public Health Center
Overview
• DOD Green Procurement Policy and Regulatory Drivers
• Mandatory Preference Programs – Buy Recycled Program – BioPreferred Program – Energy Efficient Products
• Finding Green Products • How Do I Buy Green? • Greening Your Contracts
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Green Procurement • Showing preference for purchasing products that
have environmental and health benefits, such as: – Made with Recycled Content – Made with Biobased Products – Energy and Water Efficient – Alternative Fuels or Vehicles – Renewable Energy Sources – Sustainable Building Materials – Without Ozone-Depleting Substances (ODS) and
Priority Chemicals – EPEAT*-registered Electronic Equipment – Environmentally Preferable, such as Safer Choice
*Electronic Product Environmental Assessment Tool
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The products we’ve always used
work just fine! Why change?
Our focus is our mission. Buying green is just not a priority.
I buy recycled copy paper for the office.
Other than that, what green products are there?
How do we get our contractor to
use green products?
Some Common Perspectives
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• Required by E.O., law, and DOD/Army policy • Helps reach EMS goals • Uses products that are healthier for the
workforce • Saves energy and natural resources • Promotes U.S. recycling programs and
agriculture • Reduces U.S. dependence on foreign oil • Reduces disposal costs and hazards • Saves money
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Resource Conservation and Recovery Act of 1976
Federal Acquisition Regulation
Executive Order 13693
2002 Farm Bill Energy Policy Act 2005 DOD Instruction 4105.72 2016
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DODI 4105.72 Procurement of Sustainable Goods and Services
• Defining and documenting roles, responsibilities and goals • Establishing a process to review applicable procurement
actions for sustainable requirements • Providing training for all personnel with procurement
responsibilities • Establishing evaluation and corrective action programs • Measuring performance consistent with DOD and federal
metrics and reporting requirements
September, 2016
DOD Component Heads will implement an SPP by:
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EO 13693 - Planning for Federal Sustainability in the Next Decade
Issued March 19, 2015 Expands and updates Federal environmental performance goals with a clear overarching objective of reducing greenhouse gas emissions across Federal operations and supply chains Promotes sustainable acquisition and procurement by ensuring that environmental performance and sustainability factors are included to the maximum extent practicable for all applicable procurements in the planning, award, and execution phases of the acquisition
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EO 13693 Environmental Performance and
Sustainability Factors Section 3.(i)
• Meet mandatory preference program requirements, including:
– Recycled content products designated by EPA – Biobased/BioPreferred products designated by USDA – Energy and water efficient products identified by EPA
or DOE, such as Energy Star-qualified and products for which the Federal Energy Management Program (FEMP) has identified efficiency criteria
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EO 13693 Environmental Performance and
Sustainability Factors Section 3.(i)
• Purchase sustainable products and services identified by EPA, including:
– Alternatives to ozone-depleting substances and those with global warming potential identified by EPA’s Significant New Alternative Policy (SNAP)
– Products and services certified by WaterSense – EPA products labeled Safer Choice – Fuel-efficient products and services that are SmartWay
Transport partners and products
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Where do we begin?
• Green Procurement made easy with the Green Procurement Compilation (GPC)
• GSA Green Procurement Compilation
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EO 13693 Environmental Performance and
Sustainability Factors Section 3.(i)
• Purchase environmentally preferable products or services that meet or exceed EPA specifications or standards, or meet voluntary consensus standards performance criteria
• Meet EO goal of at least 95 percent compliance with the BioPreferred and biobased purchasing requirement
• Reduce copier and printing paper use, and acquire paper containing 30 percent postconsumer recycled content or higher
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The EO Also Requires Agencies To Set Goals
• Establish an annual target for the number of contracts to be awarded with BioPreferred and biobased criteria and dollar value of BioPreferred and biobased products to be delivered and reported under those contracts in the following fiscal year.
• Applicable contracts include construction, operations and maintenance, food services, vehicle maintenance, and janitorial services
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Green Procurement in the FAR
Part 7
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FAR PART 23 – ENVIRONMENT, ENERGY AND WATER EFFICIENCY, RENEWABLE ENERGY
TECHNOLOGIES, OCCUPATIONAL SAFETY, AND DRUG-FREE WORKPLACE
• Subpart 23.2 – Energy and Water Efficiency and Renewable Energy
• Subpart 23.4 – Use of Recovered Materials and Biobased Products
• Subpart 23.7 – Contracting for Environmentally Preferable and Energy-Efficient Products and Services
• Subpart 23.8 – Ozone-Depleting Substances
Federal Acquisition Regulation
A. Penalties
Which of these is NOT included in the Federal Acquisition Regulations to address Sustainable Procurement?
B. Policy
C. Solicitation Provisions D. Contract clauses
Who Wants to Be a Millionaire? 250K
A. Penalties
Correct!
B. Policy
C. Solicitation Provisions D. Contract clauses
Who Wants to Be a Millionaire?
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• Federal agencies shall advance sustainable acquisition by ensuring that 95% of new contract actions for the supply of products and for the acquisition of services (including construction) require that products are:
– Energy efficient; – Water-efficient; – Biobased; – Environmental preferable (e.g., EPEAT
registered, non-toxic); – Non-ozone depleting; or – Made with recovered materials
Subpart 23.1 Sustainable Acquisition Policy
Federal Acquisition Regulation
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Part 52 – Provisions and Clauses
Federal Acquisition Regulation
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• Army/DOD Report Green Purchasing Data
• Federal Procurement Data System (contract data)
• 100 Army contracts reviewed each year for sustainability language and clauses
• Environmental Compliance Inspections • Objectives and Targets under EMS
Because it’s being tracked and reported!
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Designated Products – Mandatory Preference Programs
• EPA’s “Buy Recycled” Program – Products designated since 1995 – Currently 62 designated products
• USDA’s “BioPreferred” Program – 127 designated item categories – More items proposed
• Energy Efficient Products – Energy Star® or Federal Energy Management
Program (FEMP)-designated Products – Designated information technology products
under EPEAT
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Examples of EPA-Designated Products Made With Recycled Materials
• Cement and concrete • Pallets • Fencing • Engine coolants • Sorbents • Lubricating oils • Retread tires • Playground equipment • Industrial drums
• Paper • Office products • Carpet • Floor tiles • Roofing materials • Latex paint • Traffic cones • Garden hoses • Signage
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EPA’s Buy Recycled Program: Comprehensive Procurement Guidelines (CPGs) and Recovered
Materials Advisory Notices (RMANs)
• CPGs designate the products that must contain recovered material
• RMANs provide recommended recycled-content percentages and guidance on buying recycled-content products
Example: Recycled paper
Example: 30% post consumer content
A. Unreasonable Price
Which of the following is NOT an acceptable justification for purchasing a designated product without recycled or biobased content?
B. Not available within reasonable timeframe
C. Won’t meet performance standards
D. Price is below micropurchase
Who Wants to Be a Millionaire? 500K
A.Unreasonable Price
Correct!
B. Not available within reasonable timeframe
C. Won’t meet performance standards
D. Price is below micropurchase
Who Wants to Be a Millionaire?
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Exceptions
• Procuring agencies must show procurement preferences for designated products unless the product:
– Is available only at an unreasonable price – Will not meet reasonable performance standards
– Is unavailable within a reasonable timeframe or at a
sufficient level of competition
• When the purchase is above the micropurchase threshold, documentation of the exception is required.
Price
Performance
Availability
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EPA-Designated Products under the Buy Recycled Program
(Comprehensive Procurement Guidelines)
• Construction • Landscaping • Non-paper Office Products • Paper and Paper Products • Parks and Recreation • Transportation • Vehicular • Miscellaneous
Product Categories:
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PAPER AND PAPER PRODUCTS
DESIGNATED CPG ITEMS: • Commercial/industrial
sanitary tissue products • Miscellaneous papers • Newsprint • Paperboard and packaging
products • Printing and writing papers
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NON-PAPER OFFICE PRODUCTS
DESIGNATED CPG ITEMS: • Binders (paper, plastic
covered) • Office recycling containers • Office waste receptacles • Plastic desktop accessories • Plastic envelopes • Plastic trash bags • Printer ribbons • Toner cartridges • Office furniture
• Solid plastic binders • Plastic clipboards • Plastic clip portfolios • Plastic file folders • Plastic presentation
folders
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What are some recycled-content products available to me?
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USDA’s BioPreferred Program
• Biobased products use biological products or renewable domestic agricultural (plant, animal, and marine) or forestry materials
• The Farm Bill (May 2002) made Federal agency purchase of biobased products mandatory
• Examples of biobased products: – Plant fiber compostable cafeteria containers – Corn-based plastic cutlery – Soy polyurethane floor stripper – Carpet made of sea grass/jute/hemp
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Benefits of Biobased Products
• Use renewable raw materials for a broad range of nonfood and nonfeed products
• Provide new and expanded markets for agricultural feedstocks
• Reduce U.S. dependence on petroleum and other imports
• Introduce products that are friendlier to the environment than their petroleum-based counterparts
• Foster rural and sustainable development
Soybean powered Agricultural Research Service tour bus
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Construction Groundskeeping Janitorial Food Service Personal Care Industrial Lubricants
and Fluids Miscellaneous
BioPreferred Product Categories
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• 2-cycle engine oils • Inks • Hand sanitizers • Lip care products • Hydraulic fluids • De-icers • Firearm lubricants • Air fresheners • Laundry products
• Adhesive & mastic removers • Insulating foam • Composite panels • Carpet • Biodegradable containers • Disposable tableware • Fertilizers • Metalworking fluids • Sorbents • Graffiti and grease removers
Examples of USDA-Designated Products Made With Biobased Materials
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FAR PROVISION 52.223-1, Biobased Product Certification
• “As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005….the offeror certifies, by signing this offer, that biobased products to be used or delivered in the performance of the contract…will comply with the applicable specifications or other contractual requirements”
Federal Acquisition Regulation
A. Citrus-based cleaner
Which of the following is an example of a biobased product?
B. Non-ozone depleting aerosol
C. Post-consumer recycled paper
D. Chlorine-free industrial wipes
Who Wants to Be a Millionaire? 750K
A. Citrus-based cleaner
Correct!
B. Non-ozone depleting aerosol
C. Post-consumer recycled paper
D. Chlorine-free industrial wipes
Who Wants to Be a Millionaire?
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Energy Efficient Products
• Purchase devices with minimal standby power – at or below one watt where available
• Select ENERGY STAR® and other energy efficient products when purchasing or contracting for energy-consuming products
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Energy Efficient Products: FEMP
• Federal Energy Management Program (FEMP) identifies energy efficient products and sets efficiency requirements:
– Lighting, copiers, faxes, printers, scanners, computers, cell phones, blackberries, PDAs
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• LED bulbs • Light fixtures • Vending machines • Dishwashers • Fryers and griddles • Ice machines • Freezers • Refrigerators • Roofing products • Windows/skylights
• Boilers • Chillers • Air conditioners • Ceiling fans • Computers • Monitors • Faxes/printers • Televisions • Cordless phones • Compact fluorescent bulbs
Examples of Designated Energy Efficient Products
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Greening the Supply Closet
Recycled Content
Biobased Content
Energy Efficient
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• Procurement of products or services having a lesser effect on human health and the environment when compared with competing products or services
– Examples: products that are less toxic (e.g., less cadmium, lead or mercury), are durable or repairable, or contain less packaging Low VOC paint Reusable water bottle Bulk condiments instead of individually wrapped
Environmentally Preferable
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Environmentally preferable products are available in the supply
system! Cleaners
Sorbents
Degreasers
Paints
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• Determine whether products in the purchase or contract are on one of the mandatory lists
– CPG/Biobased Product list (handout) – Web sites
• Recycled Content: www.epa.gov/smm • Biobased: www.biopreferred.gov • Energy Efficiency: www.energystar.gov,
https://energy.gov/eere/femp/
– Sustainable Facilities Tool https://sftool.gov/greenprocurement
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Mandatory Lists (Designated Products)
48
Energy Efficient
BioPreferred
Recycled Content (CPG List)
Purchase Order
Hand Sanitizers Disposable Tableware Air fresheners
Purchase Order
Trash bags Printer ribbon Office furniture
Purchase Order
Light fixtures Monitors Televisions Faxes
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• Identify Green Products When Making a Purchase – Government Supply Sources
• General Services Administration (GSA) • Defense Logistics Agency (DLA) • Federal Logistics Information System (FLIS) • Your Onpost Supply Store • JWOD (Javits-Wagner-O’Day Act)/AbilityOne
– Off-Post Commercial Vendors • Home Depot, Office Depot, Staples
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REVIEW THE SAFETY DATA SHEET (SDS)
BEFORE BUYING ANY PRODUCT TO IDENTIFY ANY HAZARDS
• SDS is a widely used system for cataloging information on chemicals, chemical compounds, and chemical mixtures. • Includes instructions for the safe use and potential hazards associated with a particular material or product. • These data sheets can be found anywhere where chemicals are being used, and should be provided with any delivery of chemical product
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How do I know it’s Green?
• Heavy metals (e.g. lead, cadmium) • Ozone depleting compounds (e.g. CFCs) • Organic solvents (e.g. chlorinated and aromatic hydrocarbons) • Reactivity, corrosiveness, flammability • Irritation potential • Carcinogens, mutagens, teratogens • Acute and chronic toxicity • Volatile organic compounds (VOCs) • Phosphorous
• Postconsumer recycled content • Reusable/repairable • Reduced packaging • Energy Efficient • Renewable energy sources • Biobased content • Biodegradable • Compostable
Minimize/Eliminate:
Show Preference To:
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• Look For Specifics – “Contains 50% Post-Consumer fiber” has more
meaning than “made with recycled products”
• Trust Certifications that are Reputable – EcoLogo, Chlorine Free Products Association
(CFPA), Forest Stewardship Council (FSC), Green Guard, Green Seal, Safer Choice
• Beware of Advertising Ploys – they might say “Green” but read the label
– “Environmentally friendly” – “Green” – Symbols depicting the earth or trees – Unexplained recycling logos
Tips for Understanding Labels
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• Icons/Symbols – GSA has icons indicating environmental qualities
• Environment Attribute Codes (For DOD EMALL purchases, the tree identifies green products)
• Product Labels and Certifications • Search Features
Recycled
How do I know it’s Green?
In DOD EMALL, The Tree Icon is Used to Search For Green Products
It will produce results that meet one or more of the green attributes, as shown here in a search for copy paper
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Click on “Environmental Program” to search for green products In GSA Advantage online store
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These icons show types of Green products
To find out more about GSA green programs
GSA green products are identified with the green leaf
GSA Advantage
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You can refine your search using many different environmental criteria
GSA Green Identifiers
Greening Your Contracts
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Section C – Statement of Work or Performance Work Statement (PWS)
Green Your Contracts
Section C Section I Section K Section L Section M
Specify requirements and provide details:
“The Contractor shall utilize products and materials made from recovered materials…” “The following is a list of biobased products
that will be used in this contract…” “EPA Safer Choice products will be used as
cleaning agents when feasible…” “The Contractor shall submit a quarterly Green
Products Report quantifying the number, type, and dollar value of green products used or supplied under this contract.”
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Section I & K Identify Appropriate Provisions and Clauses
Federal Acquisition Regulation
Green Your Contracts
Section C Section I Section K Section L Section M
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Choose Provisions and Clauses
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Section L – Instructions to Offerors
Green Your Contracts
Section C Section I Section K Section L Section M
“In this technical proposal, the offeror shall identify the sustainable products to be purchased and used under this contract.”
• Include solicitation provisions and other information and instructions to guide offerors in preparing proposals:
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Section M – Evaluation Factors for Award
Green Your Contracts
Section C Section I Section K Section L Section M
“Our organization has adopted an environmental policy to improve its environmental performance. To advance these goals, contracted products and services will be evaluated based on environmental attributes. Specific factors to be considered include: * Greenhouse gas emissions * Habitat impacts * Regulatory compliance * Energy efficiency * Water efficiency Please address these concerns when submitting your proposals, and provide examples of past performance aligned with these goals.”
• Outline your sustainability requirements/expectations:
65
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Is there a single place I can go to find all the GP requirements for a particular activity?
• The Sustainable Facilities Tool – Green Products Compilation
• https://sftool.gov/greenprocurement
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Now we’re in the Services Tab Check out Resources
A. Green Leaf
How would you identify a “green” product in the DOD Emall?
B. Green check mark
C. Green Tree D. Green hornet
Who Wants to Be a Millionaire? 1M
A. Green Leaf
Correct!
B. Green check mark
C. Green Tree D. Green hornet
Who Wants to Be a Millionaire?
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Our supply sergeant is buying some biobased lubricants
and cleaners for the shop. They work just as well as the old stuff.
We found lots of other recycled and biobased office
products in the catalog, and they work great!
We’ve switched to a citrus- based parts cleaner. Now I don’t
worry as much about health effects.
I can use the PWS language and FAR clauses to let the
contractor know we prefer green.
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What Should I Do?
• Keep the lists of designated items handy – refer to them when you buy or specify
– Recycled Content www.epa.gov/smm – Biobased www.biopreferred.gov
• Maximize your purchases of green products – Look for “green indicators” at store or online – Request them from your vendors – Review Safety Data Sheets for hazard information
• Document when you can’t buy recycled or biobased products -- for reasons of Price, Performance, or Availability
(when the purchase is above the micropurchase amount)
Contact Information
Pat Rippey Army Public Health Center
Comm (410) 436-5201 Email: [email protected]