Adelaide City Council Meeting - Minutes with...

COUNCIL MINUTES

for the meeting

Tuesday 11 July 2017

in the Council Chamber, Adelaide Town Hall

COUNCIL Meeting Minutes, Tuesday 11 July 2017, at 6.02 pm

Present - The Right Honourable the Lord Mayor [Martin Haese] (Presiding);

Deputy Lord Mayor (Councillor Verschoor); Councillors Abiad, Clearihan, Corbell, Hender, Malani,

Martin, Moran, Slama and Wilkinson.

Acknowledgement of Country At the opening of the Council Meeting, the Lord Mayor stated: ‘Council acknowledges that we are meeting on traditional country of the Kaurna people of the Adelaide Plains and pays respect to Elders past and present. We recognise and respect their cultural heritage, beliefs and relationship with the land. We acknowledge that they are of continuing importance to the Kaurna people living today’. Acknowledgement of Colonel William Light The Lord Mayor stated: ‘The Council acknowledges the vision of Colonel William Light in determining the site for Adelaide and the design of the City with its six (6) squares and surrounding belt of continuous Park Lands which is recognised on the National Heritage List as one of the greatest examples of Australia’s planning heritage. And we also extend that respect to other Aboriginal Language Groups and other First Nations who are present today.’ Apologies and Leave of Absence Apology:

Councillor Antic. Confirmation of Minutes 1. Item 4 - Confirmation of Minutes – 27/6/2017 Moved by Councillor Malani, Seconded by Councillor Martin – That the Minutes of the meeting of the Council held on 27 June 2017 be taken as read and be confirmed.

Carried

Public Forum/Deputations 2. Item 5 – Mr Alan Smith – Public Forum – ANZAC Memorial Arch [C] Mr Smith addressed the Council to: Suggest the idea of an ANZAC Memorial Arch as a permanent structure on Kintore Avenue as a part of the

ANZAC Centenary Memorial Walk. Table archival photographs.

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Council Meeting - Minutes - 11 July 2017

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The Lord Mayor thanked Mr Smith for his presentation and response to questions. The information tabled by Mr Smith during his presentation is attached for reference at the conclusion of the Minutes of this meeting. Reports for Council (Chief Executive Officer’s Reports) 3. Item 6.1 – Legislative Review Committee Inquiry into the Regulation of Parking and Traffic Movement

[2017/00027] [C] Moved by Councillor Moran, Seconded by the Deputy Lord Mayor (Councillor Verschoor) - THAT COUNCIL: 1. Notes the letter sent to the Chief Executive Office on 22 May 2017 inviting the City of Adelaide to provide a

submission to the Legislative Review Committee Inquiry into the Regulation of Parking and Traffic Movement as shown in Attachment A to Item 6.1 on the Agenda for the meeting of Council held on 11 July 2017.

2. Approves the responses contained in Item 6.1 on the Agenda for the meeting of Council held on 11 July 2017, to the six Terms of Reference regarding the Legislative Review Committee Inquiry into the Regulation of Parking and Traffic Movement

3. Authorises the Chief Executive Officer to send a letter to The Legislative Review Committee Inquiry into the Regulation of Parking and Traffic Movement advising of Council’s response to the Inquiry.

Discussion ensued The motion was then put and carried

4. Item 6.2 – North Park Lands Concept Plan Proposal – City of Prospect [2016/03499] [C] The Chief Executive Officer (CEO), Mr Mark Goldstone addressed the meeting to advise that although he had previously been the CEO of the City of Prospect he believed he did not have a conflict of interest in Item 6.2 as the proposal was developed after his tenure as CEO. It was then - Moved by Councillor Martin, Seconded by Councillor Moran - THAT COUNCIL: 1. Notes that the North Park Lands Concept Plan Proposal responds to the City of Adelaide 2016-2020 Strategic

Plan, particularly to “Work with neighbouring Councils and the State Government to enhance the role of the Park Lands in supporting artistic, sporting, and recreational activities”, and “Enhance the role of the Park Lands in increasing levels of physical activity and wellbeing through formal and informal sport and recreation opportunities.

2. Approves the City of Prospect’s request to jointly submit a funding submission to the State Government for progression of the North Park Lands Concept Plan Proposal as included as Attachment A to Item 6.2 on the Agenda for the meeting of Council held on 11 July 2017, given that the elements of the proposal generally align with the directions of the Adelaide Park Lands Management Strategy 2015-2025.

3. Notes the future interests of Blackfriars Priory School in Pardipardinyilla (Park 2). Discussion ensued

The motion was then put and carried The Lord Mayor welcomed Ms Jo Chapley, Labor Candidate for the seat of Adelaide to the Council Chamber.



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5. Item 6.3 – Jeffcott Street [2015/03274] [C] Moved by Councillor Clearihan, Seconded by Councillor Hender - THAT COUNCIL: 1. Notes the analysis, findings, program of works and delivery strategy for the Jeffcott Street project. Discussion ensued

The motion was then put and carried 6. Item 6.4 – Multi-Year Event Licences in Adelaide Park Lands [2017/00573] [C] Moved by Councillor Martin, Seconded by Councillor Clearihan – That the matter be deferred. Discussion ensued, during which: Councillor Hender identified a material conflict of interest in Parts 1.1, 1.15 and 2 of Item 6.4 [Multi-Year Event

Licences in Adelaide Park Lands], pursuant to Sections 73 & 74 of the Local Government Act 1999, because she is a member of the Adelaide Festival Corporation Board, withdrew her Chair and left the Council Chamber at 6.35 pm.

Councillor Malani identified a material conflict of interest in Parts 1.11 & 4.2 of Item 6.4 [Multi-Year Event Licences in Adelaide Park Lands], pursuant to Sections 73 & 74 of the Local Government Act 1999, because she is on the Sporting Car Club of SA Board and is Council’s representative on the Adelaide Horse Trials Management Inc Board, withdrew her Chair and left the Council Chamber at 6.36 pm.

Councillor Abiad identified a material conflict of interest in Part 1.3 of Item 6.4 [Multi-Year Event Licences in Adelaide Park Lands], pursuant to Sections 73 & 74 of the Local Government Act 1999, because he is the Chair of the Australia Day Council of South Australia, withdrew his Chair and left the Council Chamber at 6.36 pm.

The Deputy Lord Mayor (Councillor Verschoor) identified a material conflict of interest in Parts 1.1, 1.15 and 2 of Item 6.4 [Multi-Year Event Licences in Adelaide Park Lands], pursuant to Sections 73 & 74 of the Local Government Act 1999, because she was until recently the CEO of the Adelaide Festival Corporation, withdrew her Chair and left the Council Chamber at 6.36 pm.

Councillor Clearihan identified a material conflict of interest in Parts 1.2 and 4.1 of Item 6.4 [Multi-Year Event Licences in Adelaide Park Lands], pursuant to Sections 73 & 74 of the Local Government Act 1999, because she was until recently a member of the Adelaide Festival Centre Trust Board, withdrew her Chair and left the Council Chamber at 6.36 pm.

As quorum of the meeting had collapsed, deferral of the item could not be dealt with. The Deputy Lord Mayor (Councillor Verschoor) and Councillors Abiad, Clearihan, Hender and Malani re-entered the Council Chamber at 6.42 pm. Discussion ensued It was then – Moved by Councillor Martin, Seconded by Councillor Clearihan – That the matter be deferred to Committee (excluding Parts 1.1, 1.2, 1.3, 1.11, 1.15, 2, 4.1 &, 4.2) Discussion ensued

The motion was then put and lost



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It was then – Moved by Councillor Malani, Seconded by the Deputy Lord Mayor (Councillor Verschoor) – THAT COUNCIL: 1. Grants a five year multi-year event licence, subject to the event management approaches included as

Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017, to: 1.4 Carols by Candlelight South Australia Incorporated for the use of Elder Park/Tarntanya Wama for Carols

by Candlelight from 2017- 2021. 1.5 Feast Adelaide Gay and Lesbian Cultural Festival trading as Feast Festival for the use of Pinky

Flat/Tarntanya Wama for FEAST Festival Picnic in the Park from 2018- 2022. 1.6 Adelaide Fringe for the use of Rymill Park/Murlawirrapurka for the Adelaide Fringe- Box Office from

2018-2022. 1.7 Gluttony for the use of Rymill Park/Murlawirrapurka for Gluttony from 2018- 2022. 1.8 The Gardeners of Unearthly Delights for the use of Rundle Park/Kadlitpina for The Garden of Unearthly

Delights from 2018-2022. 1.9 Hundt Enterprises for the use of Rundle Park/Kadlitpina for the Adelaide Zombie Walk from 2017- 2021. 1.10 Motorcycle Rider’s Association of South Australia (MRASA) Incorporated for the use of Victoria

Park/Pakapakanthi for the MRASA Toy Run from 2017-2021. 1.12 Polo Events Australia Pty Ltd for the use of Victoria Park/Pakapakanthi for Polo in the City from 2017-

2021. 1.13 Volks Enthusiast Club of South Australia Incorporated for the use of Elder Park/Tarntanya Wama for

Volksfest from 2017- 2021. 1.14 Womadelaide Foundation for the use of Frome Park/Nellie Raminyemmerin for WOMADelaide from

2018- 2022. 3. Grants a four year multi-year event licence, subject to the event management approaches included as

Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017, to: 3.1 Australian International Pedal Prix Incorporated for use of Victoria Park/Pakapakanthi for UniSA

Australian HPV Super Series from 2017-2021. 4. Grants a three year multi-year event licence, subject to the event management approaches included as

Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017, to: 4.3 Relationships Australia, South Australia for the use of Veale Gardens/Walyu Yarta for The Anniversary of

the Apology to the Stolen Generations Community Event in Veale Gardens from 2018- 2020. 4.4 South Australian Tourism Commission for the use of Victoria Square/Tarntanyangga for the Tour Down

Under Village and Bike Expo from 2017- 2020. 4.5 The Motorsport Group- South Australian Tourism Commission for use of Victoria Park/Pakapakanthi

and Victoria Square/Tarntanyangga for Bridgestone World Solar Challenge for October 2017, October 2019 and October 2021 (inclusive)- noting the biennial nature of this event.

5. Grants a three year multi-year event licence with the possibility of a 2 year extension, subject to satisfactory performance and adherence to the site criteria during the first three years of the licence and subject to the event management approaches included as Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017, to: 5.1 Cirque Africa Unique Entertainment Pty Ltd for the use of Hindmarsh Square/Mukatu for Cirque Africa

Theatrical Production from 2018- 2022.



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5.2 Glendi Greek Festival Incorporated for the use of Victoria Square/Tarntanyangga for Glendi Greek Festival from 2018-2022, subject to the outcomes of public consultation.

5.3 South Australia Fun Run Committee Incorporated for the use of Elder Park/Tarntanya Wama for the City to Bay Fun Run from 2017- 2021.

5.4 South Australia Fun Run Committee Incorporated for the use of Victoria Square/Tarntanyangga for City to Bay Expo from 2017- 2021

6. Grants a two year multi-year event licence, subject to the event management approaches included as Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017, to: 6.1 South Australian Tourism Commission for the use of Victoria Square/Tarntanyangga for the Adelaide

Fashion Festival from 2018- 2019. 6.2 South Australian Tourism Commission for the use of in Victoria Square/Tarntanyangga for the Credit

Union Christmas Pageant from 2017- 2018. 6.3 South Australian Tourism Commission for the use of Victoria Square/Tarntanyangga for Tasting

Australia from 2018- 2019. 7. Authorises delegated authority to the Chief Executive Officer to negotiate and finalise the multi-year event

licence agreements over the term of the multi-year event licences (refer paragraph 58 of Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017).

8. Notes that the granting of multi-year event licences will be subject to the event organiser having no outstanding event-related debt owing to the City of Adelaide (CoA).

9. Notes The Royal Croquet Club Adelaide Pty Ltd and The Social Creative Pty Ltd have gone into voluntary administration.

10. Notes that the final approval and execution of any event licence to The Social Creative Pty Ltd or The Royal Croquet Club Adelaide Pty Ltd is subject to the following conditions: 10.1 The outcome of the administration process is complete or resolved in a manner satisfactory to Council;

and 10.2 That the appropriate financial securities have been put in place.

11. Authorises the Chief Executive Officer (CEO) to make a determination on an annual event licence being offered to The Social Creative Pty Ltd, The Royal Croquet Club Adelaide Pty Ltd and / or any associated entity or related body corporate (companies) for the purpose of running the Royal Croquet Club in 2018 only, including without limitation, on the basis of the following criteria: 11.1 the commercial viability of the proposed event and enterprise; 11.2 that there has been no change in the shareholding of either of the companies or any of their holding

companies (if any) from the shareholding as at the date of this report, or if such a change in shareholding has occurred, that such change is satisfactory to the CEO;

11.3 that neither of the companies has different directors from those appointed as at the date of this report, or if different directors have been appointed, then such persons are satisfactory to the CEO;

11.4 the CEO being satisfied that there are no shadow directors of either of the companies; or 11.5 the CEO being satisfied in respect of any financing, loan, credit or similar arrangements or agreements

with the companies or otherwise in connection with the proposed event licence. Discussion ensued

The motion was then put and carried



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The Deputy Lord Mayor (Councillor Verschoor) identified a material conflict of interest in Parts 1.1, 1.15 and 2 of Item 6.4 [Multi-Year Event Licences in Adelaide Park Lands], pursuant to Sections 73 & 74 of the Local Government Act 1999, because she was until recently the CEO of the Adelaide Festival Corporation, withdrew her Chair and left the Council Chamber at 7.11 pm. Councillor Hender identified a material conflict of interest in Parts 1.1, 1.15 and 2 of Item 6.4 [Multi-Year Event Licences in Adelaide Park Lands], pursuant to Sections 73 & 74 of the Local Government Act 1999, because she is a member of the Adelaide Festival Corporation Board, withdrew her Chair and left the Council Chamber at 7.11 pm. It was then – Moved by Councillor Clearihan, Seconded by Councillor Malani - THAT COUNCIL: 1. Grants a five year multi-year event licence, subject to the event management approaches included as

Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017, to: 1.1 Adelaide Festival Corporation for the use of Pioneer Women’s Memorial Garden and Lady Esther

Lipman Garden for Adelaide Writer’s Week from 2018-2022. 1.15 Adelaide Festival Corporation for the use of Elder Park/Tarntanya Wama for the Adelaide Festival Hub

from 2018-2022. 2. Grants Adelaide Festival Corporation landlord consent for a two year period (2018 and 2019) for the use of the

River Torrens / Karrawirra Pari subject to the proposed management approaches included as Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017 for the Adelaide Festival of Arts – The Floating Palais.

Discussion ensued The motion was then put and carried

The Deputy Lord Mayor (Councillor Verschoor) and Councillor Hender re-entered the Council Chamber at 7.17 pm. Councillor Clearihan identified a material conflict of interest in Parts 1.2 and 4.1 of Item 6.4 [Multi-Year Event Licences in Adelaide Park Lands], pursuant to Sections 73 & 74 of the Local Government Act 1999, because she was until recently a member of the Adelaide Festival Centre Trust Board, withdrew her Chair and left the Council Chamber at 7.18 pm. It was then – Moved by Councillor Corbell, Seconded by the Deputy Lord Mayor (Councillor Verschoor) - THAT COUNCIL: 1. Grants a five year multi-year event licence, subject to the event management approaches included as

Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017, to: 1.2 Adelaide Festival Centre, OzAsia Festival for the use of Elder Park/Tarntanya Wama, Pinky Flat/Tartanya

Wama and Pioneer Women’s Memorial Garden for the Moon Lantern Festival from 2017- 2021. 4. Grants a three year multi-year event licence, subject to the event management approaches included as

Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017, to: 4.1 Adelaide Festival Centre’s OzAsia Festival for the use of Elder Park/Tarntanya Wama for OzAsia Festival

Hub from 2017- 2019. Carried

Councillor Clearihan re-entered the Council Chamber at 7.18 pm.



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Councillor Abiad identified a material conflict of interest in Part 1.3 of Item 6.4 [Multi-Year Event Licences in Adelaide Park Lands], pursuant to Sections 73 & 74 of the Local Government Act 1999, because he is the Chair of the Australia Day Council of South Australia, withdrew his Chair and left the Council Chamber at 7.19 pm. It was then – Moved by Councillor Malani, Seconded by Councillor Corbell - THAT COUNCIL: 1. Grants a five year multi-year event licence, subject to the event management approaches included as

Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017, to: 1.3 Australia Day Council of South Australia for the use of Elder Park/Tarntanya Wama and Pinky

Flat/Tarntanya Wama for Australia Day in the City from 2018- 2022. Carried

Councillor Abiad re-entered the Council Chamber at 7.19 pm. Councillor Malani identified a material conflict of interest in Parts 1.11 & 4.2 of Item 6.4 [Multi-Year Event Licences in Adelaide Park Lands], pursuant to Sections 73 & 74 of the Local Government Act 1999, because she is on the Sporting Car Club of SA Board and is Council’s representative on the Adelaide Horse Trials Management Inc Board, withdrew her Chair and left the Council Chamber at 7.20 pm. It was then – Moved by Councillor Corbell, Seconded by Councillor Clearihan - THAT COUNCIL: 1. Grants a five year multi-year event licence, subject to the event management approaches included as

Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017, to: 1.11 Sporting Car Club of South Australia for the use of Victoria Park/Pakapakanthi and Park 15/Ityamai-

itpina for the Adelaide Motorsport Festival from 2017- 2021. 4. Grants a three year multi-year event licence, subject to the event management approaches included as

Attachment A to Item 6.4 on the Agenda for the meeting of Council held on 11 July 2017, to: 4.2 Adelaide Horse Trials Management Incorporated for use of Rymill Park/Murlawirrapurka, Park

15/Itaymai-itpinna and Victoria Park/Pakapakanthi for the Australian International 3 Day Event from 2017- 2019.

Carried Councillor Malani re-entered the Council Chamber at 7.20 pm. 7. Item 6.5 – ACC Audit Committee – Proxy Membership [2014/04853] [C] Moved by Councillor Martin, Seconded by the Deputy Lord Mayor (Councillor Verschoor) - THAT COUNCIL: 1. Pursuant to Regulation 21 of the Local Government (Procedures at Meeting) Regulations 2013 (SA) resolves

that those parts of the decision of Council dated 29 November 2016 relating to the appointment of proxy members to the Adelaide City Council Audit Committee, namely:

‘That effective 9 December 2016 Adelaide City Council appoints Councillor Slama to the position of proxy member for the Lord Mayor, on the Adelaide City Council Audit Committee, for the remainder of the 2014-2018 Council term.



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That effective 9 December 2016 Adelaide City Council appoints Councillor Hender (Deputy Lord Mayor) to the position of proxy member for Councillor Martin, on the Adelaide City Council Audit Committee, for the remainder of the 2014-2018 Council term.’

be amended to read as follows: ‘That effective 11 July 2017 Adelaide City Council appoints Councillor Slama to the position of proxy member on the Adelaide City Council Audit Committee, for the remainder of the 2014-2018 Council term.

That effective 11 July 2017 Adelaide City Council appoints Councillor Hender to the position of proxy member on the Adelaide City Council Audit Committee, for the remainder of the 2014-2018 Council term.’

Discussion ensued, during which Councillor Corbell left the Council Chamber at 7.21 pm. The motion was then put and carried

8. Item 6.6 – Audit Committee Extension of Term of Appointment [2014/05026] [C] Moved by Councillor Clearihan, Seconded by Councillor Moran - THAT COUNCIL: 1. Approves the extension of term of appointment of the independent members to align with paragraph 1.10 of

the Adelaide City Council Audit Committee Terms of Reference, namely: 1.10 Appointments of external independent members to the Audit Committee shall be for a term of four

years with the term of office commencing after the first year of the Council term. Appointments of Council Members shall be for a term of two years. Appointees may be reappointed by Council.

Carried 9. Item 6.7 – Dog and Cat Management - Delegations [2017/02251] [C] Moved by Councillor Malani, Seconded by Councillor Hender - THAT COUNCIL: 1. Hereby revokes all previous delegations to the Chief Executive Officer, and any sub-delegations, of those

powers and functions contained within the Dog and Cat Management Act (SA) in the proposed instrument of delegation in Attachment A Item 6.7 on the Agenda for the meeting of the Council held on 27 June 2017.

2. In exercise of the power contained in Section 44 of the Local Government Act 1999 (SA) hereby delegates, this 11th day of July 2017 to the person occupying the office of Chief Executive Officer, the powers and functions under the Dog and Cat Management Act (SA) 2016 and specified in the proposed Instrument of Delegation contained in Attachment A to Item 6.7 on the Agenda for the meeting of the Council held on 11 July 2017, subject to the conditions and or limitations specified, contained in the proposed Instrument of Delegation.

3. Approves that such powers and functions delegated may be further delegated by the Chief Executive Officer in accordance with Sections 44 and 101 of the Local Government Act (SA) 1999 as the Chief Executive Officer sees fit, unless otherwise indicated herein or in the Schedule of Conditions contained in the proposed Instrument of Delegation contained in Attachment A to Item 6.7 on the Agenda for the meeting of the Council held on 11 July 2017.

Carried



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Question on Notice 10. Item 7.1 – Councillor Slama – Parking of Motor Scooters and Motor Cycles [2015/01893] [C] Councillor Slama asked the following Question on Notice: ‘That: 1. Administration distribute to Members a copy of the letter recently received by the Lord Mayor from Minister

Stephen Mullighan, MP regarding the parking of motor scooters and motor cycles on designated footpaths throughout the City of Adelaide. Given that the Minister has now confirmed, in writing, that no legislative changes are required to validate the permanency of these arrangements, can Administration please confirm with the Members that the current sites have moved beyond the trial phase and the parking of motor scooters and motor cycles in the current designated areas is now permanent?

2. Given the popularity of this initiative and the benefits it delivers in reducing motor vehicle congestion, can Administration further advise the Members as to what action is being taken to expand the number of designated sites throughout the City of Adelaide? In doing so, can Administration also please advise the Members as to how many additional sites are being considered and the time frame for their implementation? ‘

The Lord Mayor read the following reply: ‘The Lord Mayor has received a letter advising that there is no legal impediment to expanding the ability for motorcycles to park on footpaths, but noting that motorcycle parking on footpaths remains a non-standard practice in South Australia, requiring approval from the Department of Planning, Transport and Infrastructure (DPTI). Consultation has been recently undertaken on 3 new locations, in addition to the existing 8 locations. This includes 2 locations on the east side of Light Square and 1 location on North Terrace (west of Morphett Street). These 3 locations all received negative feedback from businesses citing noise, pollution and impacts to pedestrian movements, and will not be implemented at this stage. However as a result of the success of the existing 8 locations, which are now permanent, further motorcycle parking on footpath locations will be explored on an annual basis. $10K has been allocated in 2017/18 Smart Move interim action plan to implement further motorcycle and scooter parking locations on footpaths, noting footpath width constraints and competing demands for space.’ During the reply, Councillor Corbell re-entered the Council Chamber at 7.25 pm. The tabled Reply for Item 7.1 is attached for reference at the conclusion of the Minutes of this meeting. Councillor Moran left the Council Chamber at 7.26 pm.

Questions without Notice Discussion ensued Motion on Notice

11. Item 10.1 – Councillor Martin – Motion on Notice - Annual Report Inclusion [C] Item 10.1 was before Members. It was then - Moved by Councillor Martin, Seconded by Councillor Wilkinson – That: Council, in the interests of openness and transparency, asks the Administration to include in the City of Adelaide Annual Report, beginning with the 2016/17 Annual Report, the number of people engaged at June 30th and paid from the General Operations Budget.



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This would include salaried staff, casuals, contract employees, apprentices and any other form of employment so as to provide an accurate total head count, together with the total cost for the duration of the financial year. Discussion ensued, during which: Councillor Moran re-entered the Council Chamber at 7.28 pm. Councillor Hender left the Council Chamber at 7.29 pm.

The motion was then put and carried Councillor Wilkinson left the Council Chamber at 7.30 pm. Item 10.1 is attached for information at the conclusion of the minutes of this meeting. Exclusion of the Public 12. Item 11.1 - Exclusion of the Public from the Meeting to Consider [C]

12.1.1 Multi-Year Event Licences [s 90(3) (h)] Councillor Martin - Question without Notice – Property Matter

ORDER TO EXCLUDE FOR ITEM 12.1.1: Moved by Councillor Malani,

Seconded by Councillor Abiad - THAT COUNCIL: 1. Having taken into account the relevant consideration contained in s 90(3) (h) and s 90(2) & (7) of the Local

Government Act 1999 (SA), this meeting of the Council dated 11/7/2017 resolves that it is necessary and appropriate to act in a meeting closed to the public as the consideration of Item 12.1.1 [Multi-Year Event Licences] listed on the Agenda in a meeting open to the public would on balance be contrary to the public interest. Grounds and Basis The confidential information in this report contains legal advice that is subject to Legal Professional Privilege. The disclosure of information in this report could result in the unintentional loss of Legal Professional Privilege.

2. Pursuant to s 90(2) of the Local Government Act 1999 (SA), this meeting of the Council dated 11/7/2017 orders that the public (with the exception of members of Corporation staff who are hereby permitted to remain) be excluded from this meeting to enable this meeting to receive, discuss or consider in confidence Item 12.1.1 [Multi-Year Event Licences] listed in the Agenda, on the grounds that such item of business, contains information and matters of a kind referred to in s 90(3) (h) of the Act.

Carried ORDER TO EXCLUDE FOR Councillor Martin - Question without Notice – Property Matter

Moved by Councillor Malani, Seconded by Councillor Clearihan - THAT COUNCIL: 1. Having taken into account the relevant consideration contained in s 90(3) (b) & (d) and s 90(2) & (7) of the

Local Government Act 1999 (SA), this meeting of the Council dated 11/7/2017 resolves that it is necessary and appropriate to act in a meeting closed to the public as the consideration of Councillor Martin - Question without Notice – Property Matter in a meeting open to the public would on balance be contrary to the public interest.



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Grounds and Basis This item is commercial information of a confidential nature where confidence consideration is sought to protect the commercial position of the council and the person who supplied the information. Disclosure of this information in advance may prejudice Council’s future position. Public Interest Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances because disclosure of this information in advance may be to Council’s commercial detriment and confer a commercial advantage on a third party prior to consideration by Council.

2. Pursuant to s 90(2) of the Local Government Act 1999 (SA), this meeting of the Council dated 11/7/2017 orders that the public (with the exception of members of Corporation staff who are hereby permitted to remain) be excluded from this meeting to enable this meeting to receive, discuss or consider in confidence Councillor Martin - Question without Notice – Property Matter, on the grounds that such item of business, contains information and matters of a kind referred to in s 90(3) (b) & (d) of the Act.

Carried Councillor Abiad, the public and members of Corporation staff not directly involved with Item 12.1.1 & Councillor Martin - Question without Notice – Property Matter left the Council Chamber at 7.31 pm.



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Confidential Item 12.1.1 Multi-Year Event Licences

Section 90 (3) (h) of the Local Government Act (SA) 1999

Page 12

Confidential Item Councillor Martin – Question without Notice – Property Matter

Section 90 (3) (b) & (d) of the Local Government Act (SA) 1999

Page 12

The Council Chamber re-opened to the public at 7.37 pm. Confidentiality Orders Minute 13 - Item 12.1.1 Multi-Year event licences [C] Confidentiality Order In accordance with Section 91(7) & (9) of the Local Government Act 1999 (SA) and on the grounds that Item 12.1.1 [Multi-Year event licences] listed on the Agenda for the meeting of the Council held on 11 July 2017 was received, discussed and considered in confidence pursuant to Section 90(3) (h) of the Local Government Act 1999 (SA), this meeting of the Council, do order that: 1. the resolution, the report, the discussion and any other associated information submitted to this meeting and

the Minutes of this meeting in relation to the matter remain confidential and not available for public inspection until 11 July 2024;

2. the confidentiality of the matter be reviewed in December 2018; 3. the Chief Executive Officer be delegated the authority to review and revoke all or part of the order herein and

directed to present a report containing the Item for which the confidentiality order has been revoked. Minute 14 - Councillor Martin – Question without Notice – Property Matter [C] Confidentiality Order In accordance with Section 91(7) & (9) of the Local Government Act 1999 (SA) and on the grounds that Councillor Martin - Question without Notice – Property Matter, at the meeting of the Council held on 11 July 2017 was received, discussed and considered in confidence pursuant to Section 90(3) (b) & (d) of the Local Government Act 1999 (SA), this meeting of the Council, do order that: 1. the resolution, discussion and any other associated information submitted to this meeting and the Minutes of

this meeting in relation to the matter remain confidential and not available for public inspection until 11 July 2024;

2. the confidentiality of the matter be reviewed in December 2018; 3. the Chief Executive Officer be delegated the authority to review and revoke all or part of the order herein and

directed to present a report containing the Item for which the confidentiality order has been revoked. Closure The meeting closed at 7.37 pm.

Mark Goldstone, Chief Executive Officer

Martin Haese, Lord Mayor.



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The documents referenced in: Minute 2 – Agenda Item 5 - Mr Alan Smith – Public Forum – ANZAC Memorial Arch Minute 10 – Agenda Item 7.1 - Councillor Slama - Question on Notice – Parking of Motor Scooters and Motor

Cycles, Response Minute 11 – Agenda Item 9.1 - Councillor Martin - Motion on Notice – Annual Report Inclusion, Administration

Comment are attached for reference.



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Parking of Motor Scooters and Motor Cycles

ITEM 7.1 11/07/2017

COUNCIL

Council Member:

Councillor Slama

2015/01893

Public

Receiving Officer:

Mark Goldstone, Chief Executive

Officer

QUESTION ON NOTICE:

Councillor Slama will ask the following Question on Notice:

‘That:

1. Administration distribute to Members a copy of the letter recently received by the Lord Mayor from Minister

Stephen Mullighan, MP regarding the parking of motor scooters and motor cycles on designated footpaths

throughout the City of Adelaide. Given that the Minister has now confirmed, in writing, that no legislative

changes are required to validate the permanency of these arrangements, can Administration please confirm

with the Members that the current sites have moved beyond the trial phase and the parking of motor

scooters and motor cycles in the current designated areas is now permanent?

2. Given the popularity of this initiative and the benefits it delivers in reducing motor vehicle congestion, can

Administration further advise the Members as to what action is being taken to expand the number of

designated sites throughout the City of Adelaide? In doing so, can Administration also please advise the

Members as to how many additional sites are being considered and the time frame for their

implementation? ‘

Reply to be read by the Lord Mayor:

The Lord Mayor has received a letter advising that there is no legal impediment to expanding the ability for

motorcycles to park on footpaths, but noting that motorcycle parking on footpaths remains a non-standard practice

in South Australia, requiring approval from the Department of Planning, Transport and Infrastructure (DPTI).

Consultation has been recently undertaken on 3 new locations, in addition to the existing 8 locations. This includes

2 locations on the east side of Light Square and 1 location on North Terrace (west of Morphett Street). These

3 locations all received negative feedback from businesses citing noise, pollution and impacts to pedestrian

movements, and will not be implemented at this stage.

However as a result of the success of the existing 8 locations, which are now permanent, further motorcycle parking

on footpath locations will be explored on an annual basis. $10K has been allocated in 2017/18 Smart Move interim

action plan to implement further motorcycle and scooter parking locations on footpaths, noting footpath width

constraints and competing demands for space.

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Annual Report Inclusion

ITEM 9.1 11/07/2017 COUNCIL

Council Member: Councillor Martin

2014/04933 Public

Receiving Officer: Mark Goldstone, Chief Executive Officer

MOTION ON NOTICE:

Councillor Martin will move a motion and seek a seconder for the matter shown below to facilitate consideration by Council:

‘That:

Council, in the interests of openness and transparency, asks the Administration to include in the City of Adelaide Annual Report, beginning with the 2016/17 Annual Report, the number of people engaged at June 30th and paid from the General Operations Budget.

This would include salaried staff, casuals, contract employees, apprentices and any other form of employment so as to provide an accurate total head count, together with the total cost for the duration of the financial year.’

ADMINISTRATION COMMENT:

1. Schedule 4 of the Local Government Act 1999 and Regulations requires Council to publish an Annual Report by 30 November each year which includes audited financial statements containing the following FTE information:

a. Total Operating Employee Costs

b. Total No of Employees (full time equivalent at end of reporting period)

c. No of Employees (temporary full time equivalent at end of reporting period)

2. The 2015/16 Annual Report included the information above within its audited financial statements.

3. If Council were to resolve in this manner, the Administration would be in a position to include enhanced FTE and Headcount for the following employee types as at 30 June 2017 as part of the Annual Report:

• Permanent Employees

• Fixed Term Employees (includes Employee Agreement Contract Employees and Common Law Contract Employees)

• Casual Employees

• Trainees and Apprentices (please note these are Maxima employees)

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• Labour Hire Spend

The above information can be provided for both general operations and project based employees.

While we have made significant progress in integrating our HR and financial systems as part of developing the 2017/18 budget, we are continuing to refine our processes. To extract the financial information aligned to employee types (above) would require extensive time and resourcing.

We are however able to provide Total Employee Costs for the duration of the 2016/17 year as requested, and will continue to explore further opportunities to disclose the related financial information for the 2016/17 Annual Report, noting we will be in a position to provide all information in line with the employee types (above) for the 2017/18 Annual Report.

- END OF REPORT –

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