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ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 1
Second Language Training (SLT) at DND
Presentation to UMCCDecember 6, 2007
Stéphanie PoliquinDirector General, Learning and Professional DevelopmentADM (HR-Civ)
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 2
DND Second Language Training Program- Role of Director General, Learning and Professional Development- Target audience- Types of training- Process and suppliers
Second Language Training Requirements for 2007-2008- Accomplishments- Factors determining who will receive non-statutory training- Next steps
Public Service Official Languages Exclusion Approval Order
Outline
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 3
DGLPD is the functional authority for SLT: • Provides centralized funding and coordination• Provides access to SLT via DND Standing Offer, CSPS interim
Standing Offers and NMSO• Registers, administers, monitors employees receiving training
through CSPS or NMSO• Provides advice and guidance to organizations and access points
for training within and outside of the Corporate SLT Program • Monitors and controls standards of quality, performance
measures, and funding
DND Second Language Training Program
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 4
• Employees with statutory needs (stat. SLT)– Mandatory training as a result of non-imperative staffing– Employee has two years from the date of appointment to meet
linguistic requirements of position• Employees with non-statutory needs (non-stat. SLT)
– Developmental training for employees who do not presently have to meet specific linguistic requirements
– Employees who wish to meet future linguistic requirements
Target Audience
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 5
• Full-time training – 35 hours per week– 6-8 participants for approx. 10-40 weeks – From no profile to BBB, BBB to CBC
• Part-time training – 6 hours of training per week, twice a week– 6-10 participants for 10 weeks (60 hours) – From no profile to BBB, BBB to CBC – offered three semesters (winter, spring, fall)
Types of training
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 6
• Employees with statutory needs:– Human Resources Officers (HROs) sends DGLPD, ADM (HR-
Civ) names of individuals hired on non-imperative basis and accompanying documents
– SLT team activates file and begins process to integrate them into full-time training
• Learning plan and start date provided by Canada School of Public Service
– Start date of training must be within reasonable timeframe to assist employee in meeting linguistic profile two years from the date of a non-imperative appointment
Process for accessing SLT
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 7
• Employees with non-statutory needs:– Call Letter is sent from ADM (HR-Civ) to Level 1s in Spring– Designates representing Level 1s sends Call Letter down
chain of command – Manager and employees discuss needs– Designates coordinates prioritized nominations and sends to
Level 1 for approval– Designate sends SLT team name of candidates– DGLPD consolidates information, contacts individuals for
placement tests, forms homogeneous groups – DGLPD sends out invitations to candidates for training
Process for accessing SLT (cont’d)
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 8
• DND’s Standing Offer (SO) – Used primarily for part-time non-statutory training – L’Estrie is the primary language school – Use of SO must be monitored closely to ensure contracting vehicle is
available until 2009
• Canada School of Public Service (CSPS) – Used primarily for full-time statutory training through their interim
standing offers and upcoming National Master Standing Offer (NMSO)
• Delay of projected implementation date of July 2007• Initial phase of implementation targeted for January 2008; full-time
training (statutory and non-statutory) offered in NCR• Targeted to be fully implemented in 2009-2010 (will include part-time
training on a national basis)• May become the mandatory procurement vehicle • PWGSC will not support departmental SO
Contracting vehicles
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 9
Statutory: 110 employees require full time training in the NCRNon-Statutory: 1791 revalidations and new nominations
SLT Requirements for FY 2007-2008
Training Revalidations Nominations
Total
Full-time 46 120 166
Part-time (NCR) 357 469 826
Part-time (Regions)
485 314 799
Total 888 903 1791
Budget: 2.3M Statutory / 1.05M Non-Statutory
• Delays in NMSO resulted in inability to use full budget
• Costs approx. $15 per hour; $20,000 per participant for full-time training
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 10
54 employees with statutory requirements are either registered or are presently attending full time training
Issued annual Call Letter in July soliciting nominations of candidates for SLT FY 07-08
Transitioning from using current DND SLT Standing Offer to using CSPS Standing Offers and upcoming National Master Standing Offer
90 non-statutory employees participated in full-time training since April 2007
582 non-statutory employees participated in part-time training (spring 2007 and fall semester 2007)
Accomplishments to date
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 11
• Number of nominations received• Prioritization of candidates• Budget allocation• Minimum number of participants at same learning level
to form groups• Availability of participants• Manager’s acceptance or refusal
Factors determining who will receive non-statutory training
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 12
• Enroll statutory employees at designated times of year as identified by CSPS
• Enroll non-statutory employees in full-time training throughout the fiscal year
• Enroll non-statutory employees in part-time training sessions (winter semester in January)
• Educate employees/managers on roles, responsibilities, commitments and benefits of SLT
• Monitor statutory SLT compliance with Public Service Official Language Exclusion Approval Order (PSOLEAO)
• Provide advice on alternative options for SLT including tutoring, on-line products available on Campus Direct, etc. to employees who have not been integrated into groups
• Provide SLT guidance to Level 1s and organizations with SLT needs
Next steps for 2007-2008
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 13
Public Service Official Languages Exclusion Approval Order (PSOLEAO)
OLD PSOLEAO
(1982)
NEW PSOLEAO
(Dec. 31, 2005)
MAJOR CHANGES IMPACT OF CHANGE
2 yrs to become bilingual as of appointment date
*positive diagnostic
2 yrs to become bilingual as of appointment date
*No diagnostic
Employees eligible for SLT even if no potential of reaching linguistic proficiency in 2 yrs
Increase of participants with special learning needs = high SLT costs
Possible extensions with no time limits
Possible extension to max. of 2 yrs in only 4 exceptional circumstances unforeseen at time of appointment
Loss of DM’s flexibility for granting extensions = fewer extensions
Greater requirement for prompt access to SLT to ensure compliance
Minimal requirement for monitoring of progress
Departments must monitor progress
New responsibility for Department
Greater accountability
ADM (HR-Civ) - Assistant Deputy Minister (Human Resources - Civilian)SMA (RH-Civ) - Sous-ministre adjointe (Ressources humaines - Civils) 14
Questions?