Administration Code Training

Office of Assessment and Accountability

Kentucky Department of Education

August 2011 1

Allegation # of IncidentsInappropriate Assistance/Intervention by Staff Test Security (Staff) Test Security (Student)Out of Order (Staff)Out of Order (Student)Special EducationStudent ActionMissing Test BookletsOther

August 2011 2

Allegations for 20105, 6, 18, 27, 35, 37, 40, 45, 54

Allegation # of IncidentsInappropriate Assistance/Intervention by Staff 35Test Security (Staff) 40Test Security (Student) 5Out of Order (Staff) 27Out of Order (Student) 54Special Education 46Student Action 18Missing Test Booklets 6Other 37

August 2011 3

Allegations for 2010

To review the appropriate practices for the state assessment system as defined in the Administration Code for Kentucky’s Educational Assessment Program (703 KAR 5:080)

Revised September 2009

To review the Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070)

Revised February 2009

August 2011 4

Purpose of This Training

I. RationaleII. Appropriate Assessment PracticesIII. Violations of the 703 KAR 5:080 Administration

CodeIV. Review of Secure Assessment ComponentsV. Proper Reporting of Nonacademic IndicatorsVI. Signature Page

August 2011 5

703 KAR 5:080Table of Contents

Key to Administration Regulation and Training PowerPoint

ACCEPTABLE NOT ACCEPTABLE

Positive Statement Aligns Topic Change appears

below line in regulation

New or Clarified information in Bold Blue

Negative Statement Aligns Topic Change appears

below line in regulation

New or Clarified information in Bold Blue

August 2011 6

From the PowerPoint

From the Regulation

I. RationaleMultiple state-required assessments1. Professional Ethics

704 KAR 20:680

2. Educational Defensibility Teach the content

3. Student Ownership All work done entirely by the student

August 2011 7

KYEXPLORE

PLAN

ACT

K-PREP (CRT/NRT

)Alternate

Assessment

Access

Non-Academic Data

EOC

August 2011 8

II. APPROPRIATE ASSESSMENT

PRACTICESTest Security, Procedures for Reporting Errors, Classroom Materials, Administration Practices, Test Preparation, Inclusion of Special Populations, & Alternate Assessment

August 2011 9

Requires annual training for all individuals involved in any component of the state assessment

Annually read and comply with documents and manuals specific to the state-wide assessment

Training includes “documents and administration manuals specific to state-required assessment components”

August 2011 10

Appropriate Assessment Practices

Training must be completed prior to any state required assessment administration

703 KAR 5:080 & 703 KAR 5:070 shall be reviewed prior to spring test administration by all involved in assessment

August 2011 11

Appropriate Assessment Practices

“DACs, administrators, and teachers shall ensure the security of the assessment materials before, during, and after test administration.”

“When not being used for a scheduled testing session, all assessment materials shall be stored in a secure location with access granted to authorized personnel only.”

August 2011 12

Test Security

Test SecurityACCEPTABLE NOT ACCEPTABLE

Using Kentucky’s Core Content for Assessment

Using released items Signing of

nondisclosure forms by noncertified personnel assisting with testing

Revealing any secure test item

Using secure test items to prepare students for assessment

Taking notes about or discussing the content, concepts or structure of any secure test item

August 2011 13

Test SecurityACCEPTABLE NOT ACCEPTABLE

Using technology to save responses to CDs or portable drives (i.e., flash drives, floppy discs, etc.)

Copying of Alert Papers by DAC, BAC or school administrator

Saving student responses electronically to local drives or network drive

Reproducing secure test materials in any way

Access to electronic devices with wireless communication or imaging capabilities

August 2011 14

Test SecurityACCEPTABLE NOT ACCEPTABLE

Destroying student notes, rough drafts or scratch paper after testing

Visually scanning student response booklets for stray marks and “good faith effort”

Scoring of test items or rough drafts is not permitted

Reading student responses in entirety for “good faith effort” is not permitted

August 2011 15

Test SecurityACCEPTABLE NOT ACCEPTABLE Distributing Test

Administration Manuals (TAMs) to administrators or proctors prior to the testing window

Distributing tests in the order of the shrink-wrapped packages

Ensuring that reusable test materials are free of any marks made by past students

Making test booklets available to administrators or proctors prior to the testing window

Showing test items to anyone not administering the test

Leaving test booklets unattended outside of locked storage

Storing test booklets in a classroom without double-locked storage

August 2011 16

Example – For DAC Sent to KDE from DAC

Grade Level Grade 4Content Area & Part Reading – Part BForm Form 3APage Number Page 30Identify item as multiple choice or open response or on-demand writing prompt

Multiple Choice Item # 2

Error or Problem No correct answer choice provided

August 2011 17

Reporting Errors

Do not reproduce test item!

Content information or strategies/processes cannot be displayed on any classroom surface, including clothing.

Materials containing content information or strategies/processes added to classroom surfaces during instruction must be removed or covered during the assessment.

Periodic tables and motivational-type posters may remain.

August 2011 18

Classroom Materials & Surfaces

What are acceptable materials on the walls, ceilings, floors, blinds, windows and clothing

during testing?

August 2011 19

Testing EnvironmentACTIVITY

ACTIVITY

Dictionaries & Thesauri for on-demand writing Calculators as designated in the

administration manual for that assessmentRefer to EXPLORE, PLAN & ACT manuals for

acceptable calculators Blank writing or graph paper, blank overlay

sheets, and bookmarks which are free of content

No extra paper is allowed for On-Demand Writing.

August 2011 20

Acceptable Materials

Sharing calculators during testing session

Leaving the testing area for calculators, dictionaries, thesauri, blank writing or graph paper, etc.

Having materials or information at the student workstation that was not sent as a part of the assessment

August 2011 21

Not Acceptable Practices

General Instructions“Do your best”“Stay on task”

Assistance or Evaluative Comments

“You can do better.”“You can write more.”

August 2011 22

Administration Practices

Accommodations for assessment shall be consistent with a student’s current IEP, 504 Plan or PSP.

Accommodations for one student shall not interfere or influence the assessment of another student.

Students who exhibit disruptive behavior prior to or during testing may be tested in a different location from their peers.

August 2011 23

Students with Accommodations

Restroom breaks are allowed, if the student is monitored at all times.

Lunch BreakTests should be scheduled to avoid lunch.If lunch is unavoidable, it should be brought to the

students in the testing area.If there are too many students to bring lunch to

the testing area, then students may be escorted to the lunchroom and monitored to prevent discussion.

August 2011 24

Breaks During Testing

August 2011 25

Do either of these classrooms display suitable arrangements for testing?

Why or Why Not?

All students in the same grade level in the same school must be simultaneously assessed in the same content area.• Students that are absent should resume

testing with their class in the section that the class is testing.• Example: A student that was absent for

Part A and returns to school when Part B is being administered will take Part B with the class. Then he will take Part A in a makeup session later.

August 2011 26

Testing Schedules

Time Limits and extended time for each assessment must be followed per the administration manual.

Students with extended time as an accommodation on an IEP, 504 Plan or PSP may have additional time during that school day.

August 2011 27

Testing Schedules

If a student is ill and cannot finish the test section, the student may complete that section later. The student may not return to previously answered parts of the section.

If a student leaves during the test session for a reason other than sudden illness, the student cannot complete the test section at a later time.

August 2011 28

Student Illness – vs. – Appointment

ACCEPTABLE – Instructional

Practice• Continuing normal

instruction during testing window

• Ongoing regular review of year long content

• Embedded test taking strategies in regular content instruction

• Test item retaken for disciplinary purposes

NOT ACCEPTABLE – Instructional

Practice• Cessation of

normal instruction during testing window

• Review of content based upon information from secure test materials

• Test prep courses with no link to Program of Studies

August 2011 29

Test Preparation

Test preparation or practice activities are not to be conducted instead of regular classroom instruction.

Teachers and other staff shall not be required to conduct test preparation or practice activities outside the normal work day.

August 2011 30

Test Preparation

Can include pre-writing requirement (type to be determined by the student)

Cannot require complete first drafts

Cannot include evaluative statements or grade assignments of test answers

Cannot give feedback until after test booklets are returned to the BAC or DAC

August 2011 31

Good Faith Effort

Shall be consistent with those applied within the regular curriculum or with the larger school program in general and attainable year round for student achievement.

August 2011 32

Rewards or Motivational Strategies

Follow School Food Services Guidelines and local and state boards finance policies.

Local school board funds or cash awards from school activity funds generated by students shall not be used for student incentives.

ESS funds shall not be used for test preparation.

Donations from individuals, businesses, parents or school staff can be used for student incentives.

August 2011 33

Funding of “Rewards”

Those providing accommodations must be trained in Administration Code and how the student uses accommodations.

Accommodations during an assessment shall be consistent with 703 KAR 5:070, Procedures for the Inclusion of Special Populations

August 2011 34

Inclusion of Special Populations

Students in program have primary ownership of assessment pieces

Yearly training for administration is required

Alternate Assessment components are secure materials

Altering results of Alternate Assessment components is prohibited

August 2011 35

Alternate Assessment

III. Violations of the Administration Code

for Kentucky’s Educational

Assessment Program

August 2011 36

All allegations, or perceived inappropriate testing procedure or behavior, should be reported to the Building Assessment Coordinator (BAC) and then to the District Assessment Coordinator (DAC).

If the DAC is the one not following proper procedure and does not correct or report the situation, a call or e-mail can be placed to the Allegations Coordinator in the Office of Legal Services by any concerned person.

August 2011 37

Reporting Allegations

Step 6District receives letter from KDE with action to be taken

Step 5Commissioner of Education makes final determination

Step 4Board of Review makes recommendations to Commissioner of Education

Step 3Findings reported to Board of Review

Step 2KDE manages investigation process

Step 1Allegation referred to KDE Allegation Coordinator

Alleged Testing Violation Process

August 2011 38

IV. Review of Secure Assessment

Components by Parents and Persons

not in the Employment of a Kentucky Public

School DistrictAugust 2011 39

Parents and Others not employed by a Kentucky Public School District may: review secure materials at the KDE office in Frankfort and not at the local

district.

A nondisclosure statement must be

signed before reviewing secure assessment components. August 2011 40

Review of Secure Materials

V. Proper Reporting of Nonacademic Indicators (Attendance, Retention,

Dropout Rate, Graduation Rate and Transition to Adult

Life)

August 2011 41

Local districts shall:◦ report data to KDE.◦ inform KDE of any errors in reporting.

Data that is reported is lagged by one year.◦ Example: Information reported in fall will be

information regarding students in the prior school year.

August 2011 42

Nonacademic Data

VI. Signature Page

August 2011 43

August 2011 44

Signature Page – 1 page/person

Office of Assessment and Accountability

Division of Support and Research

(502)564-4394

dacinfo@education.ky.govAugust 2011 45