Sawyer County

Agenda

Administration Committee Meeting

Thursday, October 10, 2019 @ 10:30 AM

Assembly Room

Page

1. CALL TO ORDER

2. CERTIFICATION OF COMPLIANCE WITH THE OPEN MEETINGS LAW

3. MEETING AGENDA

4. PUBLIC COMMENTS

5. MINUTES FROM PREVIOUS MEETING 3

a. Admin 9-12-19

6. VETERANS SERVICE DEPARTMENT REPORT

a.

2020 Budget Discussion

4 - 7 b. Veteran Service Office report_Oct 10_2019

7. INFORMATION TECHNOLOGY DEPARTMENT REPORT 8

a. IT-2019-10-10-Administration-Committee

b.

2020 Budget Discussion

8. HUMAN RESOURCES REPORT 9

a. HR September2019

b.

2020 Budget Discussion

9. COUNTY ADMINISTRATOR'S REPORT 10

a.

2020 Budget Discussion

Budget Adjustment Summary 11 - 14

b. Administrator's Admin Committee Report 2019-10

Page 1 of 14

10. FUTURE AGENDA ITEMS

11. OTHER MATTERS FOR DISCUSSION ONLY

A quorum of the County Board of Supervisors or of any of its committees may be present at this

meeting to listen and observe. Neither the Board nor any of the committees have established attendance at this meeting as an official function of the Board or committee(s) or otherwise made a

determination that attendance at the meeting is necessary to carry out the Board or committee’s function. The only purpose for other supervisors attending the meeting is to listen to the information presented. Neither the Board nor any committee (other than the committee providing this notice and

agenda) will take any official action with respect to this noticed meeting.

Page 2 of 14

DraftMinutes of the September 12, 2019, Administration Committee Meeting, Sawyer County Board of Supervisors

Members present: Tweed Shuman, Brian Bisonette, Kathy McCoy, Dale Schleeter

Others present: Tom Hoff, Carol Williamson, Gary Elliott, Rose Lillyroot, Linda Zillmer

Shuman called the meeting to order at 10:07

Motion by Bisonette, 2nd by Schleeter, to approve the minutes from the August 8, 2019 meeting. Motion carried Veteran’s Service Officer Gary Elliott provided a written report to the Committee. The Veteran’s Service Office did 661 phone calls, 380 office visits and 81 counseling appointments in August. Gary provided the Committee with a copy of the 2018 Sawyer County Veterans Service Office Annual Report. 1,560 veterans resided in Sawyer County in 2018. In 2018, the SCVSO assisted Veterans in Sawyer County to collect $6,666,000 in compensation and $3,756,000 in medical care. The staff handled 5,027 office visits and 8,949 phone calls. Full report attached to the agenda on the website.

Information Technology Director Mike Coleson provided a written report to the Committee.

Human Resource Coordinator Rose Lillyroot provided a written report to the committee. Lillyroot proposed a revision to the Sawyer County Employee Handbook. The current handbook has lower accrual rates for employees hired after 1/1/2015. The proposed handbook includes changes in accruals to provide the same amount for all employees. There is also a change to how employees earn vacation and when it appears on employee check stubs. With approval of the new handbook, employees will see all the vacation they have earned added each payroll. Motion by McCoy, 2nd by Schleeter, to approve and forward to County Board contingent on review by legal counsel. Motion carried

The Committee reviewed the HR 2020 budget. Total increase of $6,500.

Administrator Hoff provided his written report and reviewed with the Committee.

2020 Budget discussion included review of potential referendum.

Meeting adjourned 11:19 am

Minutes prepared by Carol Williamson

Page 3 of 14

Gary Elliott Veteran Service Officer OFFICE: (715) 634-2770

FAX: (715) 638-3213

Sawyer County Veteran Service Office

15872 E. Fifth Street Hayward, WI 54843

Administrative Committee Meeting, October 10, 2019

A. Budget Performance Report: Submitted for review.

B. Office Report:

Contacts:

August: 521 phone calls, 341 letters/emails/faxes and 369 office visits.

VA Disability Compensation/Pension Claims:

SAWYER COUNTY

The Veteran Service office submitted 111 disability/pension claims to·date and received Retroactive Payment of $386,041.13 for claims decided in the Veteran's favor.

VET Center:

Vet Center Counselor held 40 counseling appointments.

Training: Up-to-date

Respectfully submitted,

~w:::6) Gary Elliott cvso

Page 4 of 14

1x 1

Budget Performance Report Fiscal Year to Date 10/01/19

Include Rollup Account and Rollup to Account

Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/

Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Pr ior Year Total

Fund 100 • General Fund

Rt-VENUE

Deputment 57 - Veteran's Administration

46250 Veterans' Trans. Fees 9,000.00 .00 9,000.00 .00 .00 4,225.00 4,775.00 47 6,150.00

48515 Donations .00 .00 .00 .00 .00 .00 .00 +++ 761.66

49220 Transfer From Spec. Rev. Fund 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0 4,000.00

49300 Use of Prior Years' Fund Balance 5,000.00 .00 5,000.00 .DO .DO .OD 5,000.00 0 .DD

Department 57 - Veteran's Administration rotais $18,000.00 $0.00 $18,000.00 $0.00 $0.00 $4,225.00 $13,775.00 23% $10,911.66

REVENUE TOTALS $18,000.00 $0.00 $18,000.00 $0.00 $0.00 $4,225.00 $13,775.00 23% $10,911.66

EXPENSE

Depa,tment 57 - Veteran's Administration

State Account 54710 • Veteran's Relief

50217

50217-301 Donation Expense .00 .DO .00 .DO .00 100.00 (100.00) +++ 464.00

50217 - Totals $0.00 $0.00 $0.00 $0.00 $0.00 $100.00 ($100.00) +++ $464.00

50322 Veterans' Relief Expenses 5,000.00 .00 5,000.00 .00 .00 1,894.18 3,105.82 38 2,123.86

State Account 54711) - Veteran's Relief Totals $5,000.00 $0 .00 $5,000.00 $0.00 $0.00 $1,994.18 $3,005.82 40% $2,587.86

State r\o::ount S4720 -Veteran's Office

50111 Regular Salaries 113,081.00 .00 113,081.00 .00 .DO 78,636.79 34,444.21 70 112,039.85

50112 Salaries overtime .00 .00 .DO .OD .DO .00 .DO +++ 147.17

50144 Term Life Ins./Employer's Share 22.00 .DO 22.00 .DO .DO 22.26 (.26) 101 29.21

50147 Workers Comp 6,651.00 .00 6,651.00 .00 .00 4,106.22 2,544.78 62 5,167.55

50151 FICA-Employer's Share 8,815.00 .DO 8,815.00 .00 .00 6,009.04 2,805.96 68 8,572.64

50152 Retirement-Employer's Share 4,812.00 .00 4,812.00 .00 .00 3,284.71 1,527.29 68 4,919.53

50154 Hospital and Health Insurance 8,249.00 .00 8,249.00 .DO .DO .DD 8,249.00 0 .00

50155 Flex Administration Fees .00 .00 .00 .00 .00 73.10 (73.10) +++ 41.43

50156 Health Reimb. Acct. 1,000.00 .00 1,000.00 .DD .00 .DO 1,000.00 0 .00

50225 Telephone 450.00 .00 450.00 .DO .DO 322.61 127.39 72 476.86

50241 Repairs/Maintenance-Vehicles 2,500.00 .OD 2,500.00 .00 .00 975.18 1,524.82 39 1,328.76

50270 Insurance Claim 5,000.00 .OD 5,000.00 .00 .00 .00 5,000.00 0 .DD

50311 Postage 250.00 .00 250.00 .00 .DO 106.94 143.06 43 163.94

50312 Office Supplies 1,000.DD .DO 1,000.00 .DO .DO 59.83 940.17 6 569.84

50313 Printing 2,700.00 .00 2,700.00 .00 .DO 1,411.33 1,288.67 52 2,465.86

50325 Registration Fees 200.00 .00 200.00 .DO .DO .DO 200.00 0 .00

50329 Dues/Subscriptions 350.00 .DO 350.00 .DO .00 194.00 156.00 55 244.00

50335 Meal Expenses 100.00 .DO 100.00 .OD .00 270.00 (170.00) 270 .DO

50343 Boards & Commissions 900.00 .00 900.00 .00 .00 30.00 870.00 3 120.00

50349

50349-342 Flags 1,000.00 .DO 1,000.00 .00 .00 .00 1,000.00 0 990.91

50349 - Totals $1,000.00 $0.00 $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0% $990.91

50351 Vehide Fuel 7,000.00 .DO 7,000.00 .00 .DD 3,106.05 3,893.95 44 5,270.18

Run by Gary Elliott on 10/01/2019 07:48:31 AM Page 1 of 3

Page 5 of 14

x ,

Budget Performance Report Fiscal Year to Date 10/01/19

Include Ro!lup Account and Rollup to Account

Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/

Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total

Fund 100 - Genera! Fund

EXPENSE

Department. 57 - Veteran's Administration

State Account 54720 - Veteran's Ofik:e 1uta;s $164,080.00 $0.00 $164,080.00 $0.00 $0.00 $98,608.06 $65,471.94 60% $142,547.73 Srnte Account 54730 - Care of Veteran'sGraves

50220 Contracted Expenses 6,000.00 .00 6,000.00 .00 .00 5,524.00 476.00 92 5,100.00 State Accry1nt 54730 - Care ofVeteran'sGra11es Tnt,lis $6,000.00 $0.00 $6,000.00 $0.00 $0.00 $5,524.00 $476.00 92% $5,100.00

Depa,trnert 57 - Veteran's Administration folai, $175,080.00 $0.00 $175,080.00 $0.00 $0.00 $106,126.24 $68,953.76 61% $150,235.59

EXPENSE TOTALS $175,080.00 $0.00 $175,080.00 $0.00 $0.00 $106,126.24 $68,953.76 61% $150,235.59

hn:i.'i 100 - General Fund fot,Jis

REVENUE TOTALS 18,000.00 .00 18,000.00 .00 .00 4,225.00 13,775.00 23% 10,911.66 EXPENSE TOTALS 175,080.00 .oo 175,080.00 .00 .00 106,126.24 68,953.76 61% 150,235.59

Fun( 100 - General Fund Tot.2;, ($157,080.00) $0.00 ($157,080.00) $0.00 $0.00 ($101,901.24) ($55,178.76) ($139,323.93) f;Jrid 213 - Veteran's Se1'\lice Grant

REVENUE

Depar tment 0 0 - General

43565 State Aid/Veteran's Grant 8,500.00 .00 8,500.00 .00 .00 8,500.00 .00 100 8,500.00

49300 Use of Prior Years' Fund Balance 8,500.00 .00 8,500.00 .00 .00 .00 8,500.00 0 .00 fkp,irt r-itHll 00 - General T:.lla,< $17,000.00 $0.00 $17,000.00 $0.00 $0.00 $8,500.00 $8,500.00 50% $8,500.00

REVENUE TOTALS $17,000.00 $0.00 $17,000.00 $0.00 $0.00 $8,500.00 $8,500.00 50% $8,500.00

EXPENSE

Departrnfcrit 00 - General

State Accoun!. 54700 - Veteran's Grant Expenses

50111 Regular Salaries 2,150.00 .00 2,150.00 .00 .00 .00 2,150.00 0 .00

50226 Hardware/Software 1,450.00 .00 1,450.00 .00 .DO .00 1,450.00 0 1,347.00

50247 Repairs-Buildings 7,650.00 .00 7,650.00 .00 .00 .00 7,650.00 0 .00

50325 Registration Fees 1,450.00 .00 1,450.00 .00 .00 180.00 1,270.00 12 900.00

50335 Meal Expenses 500.00 .00 500.00 .00 .00 135.00 365.00 27 .00

50336 Lodging 2,000.00 .00 2,000.00 .00 .00 1,350.00 650.00 68 2,608.91

50339 Travel 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 1,194.00

50351 Vehicle Fuel 300.00 .00 300.00 .00 .00 107.64 192.36 36 42.22

50805 Capital Outlay-Small Equipment (1000 - 5000) .00 .00 .00 .00 .00 .00 .00 +++ 2,206.98

State P..ccount 54700 - Veteran 's Grant Expenses 1ota:s $17,000.00 $0.00 $17,000.00 $0.00 $0.00 $1,772.64 $15,227.36 10% $8,299.11 Dep,1rt.ment 00 · General Tol':'Jis $17,000.00 $0.00 $17,000.00 $0.00 $0.00 $1,772.64 $15,227.36 10% $8,299.11

EXPENSE TOTALS $17,000.00 $0.00 $17,000.00 $0.00 $0.00 $1,772.64 $15,227.36 10% $8,299.11

fur,cl 213 - Veteran's Service Grant Tota:s

REVENUE TOTALS 17,000.00 .00 17,000.00 .00 .00 8,500.00 8,500.00 50% 8,500.00 EXPENSE TOTALS 17,000.00 .00 17,000.00 .00 .00 1,772.64 15,227.36 10% 8,299.11

Fund 213 • Veteran's Service Grant Trm1\ $0.00 $0.00 $0.00 $0.00 $0.00 $6,727.36 ($6,727.36) $200.89

Run by Gary Elliott on 10/01/2019 07:48:31 AM Page 2 of 3

Page 6 of 14

X 1

Budget Performance Report Fiscal Year to Date 10/01/19

Include Rollup Account and Roilup to Account

Adopted Budget Amended Curn,nt Month YTD YTD Budget - YTD % Used/

Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Totai

F,md 411 - Veteran's Transportation Grant

REVENUE

Department. 00 • General

43566 Veterans' Trans. Grant 12,800.00 .DO 12,800.00 .DO .00 .DO 12,800.00 0 12,787.35

48301 Sale of Fixed Assets .00 .OD .00 .00 .00 .DO .00 +++ 7,500.00

49300 Use of Prior Years' Fund Balance 31,200.00 .00 31,200.00 .00 .00 .00 31,200.00 0 .00

Department 00 - Genera! Tota\ $44,000.00 $0.00 $44,000.00 $0.00 $0.00 $0.00 $44,000.00 0% $20,287.35

REVENUE TOTALS $44,000.00 $0.00 $44,000.00 $0.00 $0.00 $0.00 $44,000.00 0% $20,287.35

EXPENSE

Department. 00 - General

State Accoum 54725 - Capita! Outlay/Van Purchase

50247 Repairs-Buildings 5,000.00 .00 5,000.00 .OD .00 .00 5,000.00 0 .OD

50811 Capital Outlay -Vehicles 35,000.00 .00 35,000.00 .00 .DO 34,293.75 706.25 98 32,462.25

59210 Transfer to General Fund 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0 4,000.00

State Account 54725 - Capital Outlay/Van Purchase $44,000.00 $0.00 $44,000.00 $0.00 $0.00 $34,293.75 $9,706.25 78% $36,462.25 Tot.21\s

Department 00 - General i ota,s $44,000.00 $0.00 $44,000.00 $0.00 $0.00 $34,293.75 $9,706.25 78% $36,462.25

EXPENSE TOTALS $44,000.00 $0.00 $44,000.00 $0.00 $0.00 $34,293.75 $9,706.25 78% $36,462.25

Fund 411 - Veteran's Transportation Grant Totals

REVENUE TOTALS 44,000.00 .oo 44,000.00 .00 .00 .oo 44,000.00 0% 20,287.35

f.XPf:NSf: TOTALS 44,000.00 .00 44,000.00 .00 .00 34,293.75 9,706.25 78% 36,462.25

Fund 411 - Veteran's Transportation Grant Tutais $0.00 $0.00 $0.00 $0.00 $0.00 ($34,293.75) $34,293.75 ($16,174.90)

Gr<ind Totals

REVENUE TOTALS 79,000.00 .00 79,000.00 .00 .00 12,725.00 66,275.00 16% 39,699.01

EXPENSE TOTALS 236,080.00 .00 236,080.00 .00 .00 142,192.63 93,887.37 60% 194,996.95

Gr~inci Totals ($157,080.00) $0.00 ($157,080.00) $0.00 $0.00 ($129,467.63) ($27,612.37) ($155,297.94)

Run by Gary Elliott on 10/01/2019 07:48:31 AM Page 3 of 3

Page 7 of 14

Page 1 of 1

__________________________________________________________________________________________________

October 10, 2019

To: Administration Committee Tweed Shuman, Dale Schleeter, Brian Bisonette, Kathy McCoy, Ron Kinsley, and Tom Hoff

IT Department Report

Agenda items

n/a

Week of October 14-19, I will be in Madison for training with the Cyber Response Team.

From the course author: “In SEC504 we dig into the hacker tools, techniques, and exploits used by

modern attackers from the perspective of an incident response analyst. ” This is a program sponsored by the Wisconsin Department of Enterprise Technology.

https://det.wi.gov/security/Pages/Cyber-Response-Teams.aspx

Pending Projects

• Sheriff Network enhancements.

o Email server: will likely keep running through 2020

Projects in progress

• Time tracking and scheduling software for all county staff. Rose L (Project

Lead) and Cindy L.

• Server replacement. Almost ready to decommission old server srvmain

• Replacing email encryption software for HHS. Changing from Zix to Virtru.

• Working with Dell to configure equipment for 2020 capital improvement project

Projects completed

• Highway Department camera installation at Radisson shop

• Installed wireless bridge from courthouse to highway shop for their internet and

phone service.

• Sheriff Spillman server: increased memory and disk space for stability

10610 Main Street, Suite 58. - Hayward, WI 54843

Phone 715-634-8185

Toll Free 877-699-4110

Fax 715-634-3546 Email mcoleson@sawyercountygov.org

Mike Coleson Sawyer County IT Director

Page 8 of 14

September 2019 HR Rose Lillyroot

2019 Turnover

9/5/2019 Penny Allar Human Services Term

9/20/2019 Jillian Henkel Human Services Term

9/25/2019 Eileen Simak Human Services Death

9/27/2019 Amy Nigbor Human Services Retired

For the 18th month in a row, there are more job openings in the US than available workers

10,000 baby boomer retire EVERY DAY

‘Full employment” is around 4.5%, WI unemployment rate is fluctuating between 3 and 3.5%

Getting more and more difficult to attract workers – particularly in the northern region. Sawyer is

lucky in that we have the Birkie and HAMH promoting the ‘outside’ lifestyle, which can help attract

some workers. Less young families moving here means less workers and less children which will have

lasting impacts that are expected to continue beyond 2040

Need to be creative in who and how we are hiring - perhaps focus more on older workers, flexible

schedules, telework, job sharing, part time workers or non-traditional (GIG) workers.

****************************************************************************** Recruiting for (2) CCS Service Facilitator Positions

Recruiting for a part time maintenance person – interviewing next week

Offered position to Parts and Buildings & Grounds Supervisor candidate

Recruiting for a full time Deputy

Several ongoing personnel issues

Several employees on extended medical leave, had one retirement

On-going work with Horton on health insurance and other benefit premiums. Have made some

progress on the initial renewal rate, will have to change to a different insurance company and there

will be plan design changes, including co-insurance and increased deductibles. Will have health,

dental, life, disability and vision all through the same provider. This process will be a lot of work to

implement and will be a big adjustment for the employees.

Continue research on Timekeeping systems/payroll automation. Will be having demos within next

two weeks and will implement shortly thereafter.

Page 9 of 14

SAWYER COUNTY

BUDGET ADJUSTMENT SUMMARY

YEAR 2020

-OPERATING BUDGET

Department Requests $11,017,119 --

Adjustments:

Child Support Public Safety -$800 Deer Reduce Exp-Meal; Loding, Travel -Child Support Public Safety $9,793 Deer Deer Rev-Add'/ info - State

Sheriff Public Safety -$25,400 Deer Reduce Exe::Printing

General Govt $22,552 Iner Reduce Rev-Reduce Ambulance Indirects

Emergency Management Public Safety -$52,000 Deer Reduce Exp-Contractual

Emergency Management Public Safety $3,600 Iner I ncr Exp-Rent

Forestry Land -$21,802 Deer Deer Exp-Vehicle Repair/Wage Shift

County Parks Land -$2,000 Iner Iner Rev-"00" Rent

UW Extension -$3,824 Deer Deer Exp-Health/HRA, Iner Contract

UW Extension -$2,354 Iner Iner Rev-LCO MOU

Zoning Zoning -$400 Deer Deer Exp-Training - . Land & Water Zoning -$10,000 Iner ~ r Rev-Apply Fund Balance

Criminal Justice Public Safety -$20,000 Iner/Deer Iner Rev-Public Charges/Deer Exp-Supply

Treasurer Finance -$3,900 Deer Deer Exp- Reduce duplicate expense

Health & Human Services HHS -$71,026 Deer Iner Rev-Add'/ Revenue

Airport Public Works -$20,882 Deer Adjust Accounts

County Clerk Administration -$17,820 Deer Iner Rev-Shared Revenue

General Govt Administration $419 Iner Deer Rev-Adjust Personal Prop. Aid

Highway Public Works $3,612 Iner Deer Rev-Highway

Administration Administration -$100,000 Deer Deer Exp-Contingency Raises

General Govt Administration -$100,000 Deer Iner Rev-Sales Tax

Clerk of Court Public Safety -$50,000 Deer Iner Rev-Accounts

Zoning Zoning -$50,611 Deer Iner Rev/Deer Exp

Maintenance Public Works -$20,129 Deer Deer Exp-Health Insurance

Highway Public Works -$100,000 Deer Iner Rev-LRIP

Forestry Land $3,750 Iner Iner Exp-ESRI

Fair -$3, 750 Deer Deer Exp-Allocation - -Senior Resource -$24,108 Deer Deer Exp-Allocation

Ambulance Public Safety -$12,234 Deer Iner Rev-Transfer From Fund 205 Emergency Management Public Safety -$1,522 Deer Iner Rev-Transfer From Fund 206 -Administration Administration -$25,000 Deer Deer Exp-Contingency Raises

-Maintenance Public Works -$9,000 Deer Deer Exp-Health Insurance

Highway Publ ic Works -$28,726 Deer Iner Rev-GTA -~ Health & Human Services HHS -$20,000 Deer Iner Rev-Add'/ Revenue

District Attorney Public Safety -$18,541 Deer Deer Exp-Part Time

General Govt Administration -$25,000 Deer Iner Rev-Stumpage

General Govt Administration -$165,253 Deer Iner Rev-Fund Balance Applied

Total Adjustments -$962,356 - ----

Total Operating Levy $10,054,763 -

Allowed Operating Levy $10,054,763 ----

Difference $0

Page 10 of 14

1

County Administrator Work Report Presented at the October 10, 2019 Administration Committee Meeting

New Matters:

WCA Annual Conference - I recently attended the 2019 Wisconsin Counties Association (WCA) Annual Conference September 22-24 in Sauk County. This year’s conference focused on the diverse and complex issues facing counties around the state. The 2019 WCA Annual Conference had a full agenda with speakers, concurrent sessions, general assembly highlights and special meetings. This year, speakers included Governor Tony Evers, NACo President Mary Ann Borgeson, Wisconsin Supreme Court Justice Patience D. Roggensack, Wisconsin Department of Veterans Affairs Secretary-Designee Mary Kolar, Wisconsin Department of Transportation Secretary-Designee Craig Thompson, WCA Executive Director Mark O’Connell, and UW-Madison Provost John Karl Scholz. The WCA Annual Conference hosted a series of concurrent workshops featuring sessions on topics such as election security, the opioid and meth epidemic's impact on county child welfare services, county redistricting, and mental health programming. Criminal Justice Coordinating Council (CJCC) – With the departure of Aaron Marcoux, the previous Chairperson of the CJCC, Supervisor James Schlender was elected as the new CJCC Chairperson and Kathy McCoy as Vice Chair. The CJCC is a key committee to provide analysis and guidance to County officials in issues such as the increased opioid and other drug use, increased inmate population at the County jail, and consideration of the second circuit court. Health Insurance – Mike Keefe and I have been actively negotiating with the Horton Group in light of the 22% increase in health insurance rates from Group Health Trust. Our original budget projections anticipated an increase in health insurance premiums of 10%, so resolving health insurance costs is a crucial component of the budget. After putting out bids, Anthem is the County’s only viable option given our utilization rate and claims history. The discussions with Anthem focus on plan design changes and restructuring. 2020 County Budget Update – We have made significant revisions to requested budgets in order to develop a budget within our levy constraints. If we cannot contain our health insurance premiums to a 10% increase, we will be revisiting department budgets to make further adjustments. The public hearing for the budget will be held on Thursday, November 7th, with adoption scheduled for the Board meeting on Tuesday, November 12th.

Page 11 of 14

2

Pipestone Tower Road Damage – The Pipestone Tower access road is an ongoing issue with discussions continuing both internally and with stakeholders to ensure that the road to the Pipestone Tower is adequately maintained. However, damage to the road after recent storms has expedited the discussions and the Town of Radisson is seeking aid payments for repair from the state. Broadband to OO Property – The PSC will award up to $24 million in Broadband Expansion Grant funding in 2020. Grant applications are due by December 19, 2019. Discussions are underway with an internet provider and the Birkie to prepare an application for broadband to the OO property. Board Member Paulsen will be the lead on the grant application and will be attending a PSC grant writing workshop in Rice Lake on October 10th. ATV/UTV Speed Regulations – We have received inquiries whether the County may include speed limits in the Letters of Understanding with the various ATV/UTV organizations. Gary Gedart and I are working with legal counsel to determine the available options.

Ongoing Matters/Updates: Sawyer County Airport – We have been working with the Public Works Committee to negotiate the terms of the Fixed Base Operators Agreement, the Airport Management Agreement, and the Minimum Standards Ordinance. Below represents the status of the key Airport issues in which I remain involved:

a. Sawyer County Municipal Airport Minimum Standards and Procedures Ordinance – The Ordinance is a key component to ensure appropriate and efficient use of the County’s airport. In addition to the current FBO Agreement and Management Agreement, the Ordinance applies to all businesses being conducted at the airport. It is a key component to prompt new development at the Airport and maximizing the County’s asset, yet also ensuring that the public’s health, welfare and safety are the focal point. This Ordinance is near complete and will go before the Public Works Committee for final comment on October 9th. A public hearing is required for the Ordinance, which will occur at the November 13th Public Works Committee meeting. Once the Public Works Committee makes its recommendation, the Ordinance will then proceed to the County Board for review.

b. FBO Agreement and Airport Management Agreement - The terms of the FBO

Agreement continued being revised after the proposed operator requested additional revisions. The updated FBO Agreement will be discussed at the Public Works Committee meeting on October 9th. Once the Public Works Committee acts on the FBO Agreement, the FBO Agreement and Management Agreement will come before the County Board (the Management Agreement was previously approved by the Public Works Committee.)

Page 12 of 14

3

Ojibwa Ambulance Station – Construction continues on the project. It is currently on schedule for completion by the end of the year.

Dam Repairs – There are costly dam repairs needed in the County, and we continue to receive updated information. The County is exploring the possibility and feasibility of imposing special assessments for the repairs as a method to offset the expense to taxpayers across the County. Assistant District Attorney Positions – State legislation was passed for the County to be granted a second ADA position for Sawyer County. Recruitment is underway for that position and for the ADA position vacated by Aaron Marcoux.

Town of Winter Train Depot – The Friends of the Tuscobia Trial for Winter Train Depot will be reporting to Mike and me regarding the project’s fiscal status as the restoration construction gets underway. We will make a report to the Finance Committee at its December meeting.

Birkie/OO Property – I continue working on multiple issues relating to the County’s OO property and the Birkie, including a meeting on October 4th to this the OO Ground Lease.

a. Ground Lease: We continue drafting a Ground Lease Agreement for the County’s OO property with the Birkie organization. A Ground Lease Agreement will clarify the relationship, expectations and responsibilities for the operations at the OO building.

b. New Memorandum of Understanding: We are in the process of preparing a new MOU with updated and additional terms. Both the Ground Lease Agreement and the updated MOU are tools to ensure the County’s best interests are protected while also utilizing the County’s assets in the most appropriate and valuable manner.

c. Rezone of the OO Property: A portion of the OO property is being considered for rezoning to a C-1 commercial designation, which would allow for the Birkie to engage in certain commercial activities at the OO building. The uses will also be further described in the Ground Lease Agreement.

Page 13 of 14

4

Opioid Litigation – The County’s legal counsel continues to monitor opioid litigation settlements across the nation, with the most recent occurring in Oklahoma. I sent the most recent update out in an email to Board members last week. HHS Collection Policy – The HHS Collection Policy was reviewed and updated by legal counsel. Staff still has some internal process questions to resolve, so the final version will be presented to the HHS Board in November.

Other Items: Ongoing meetings with Division Administrators and Department issues

Citizens' Climate Lobby/Energy Innovation and Carbon Dividend Act

Committee appointments vacated by Voight

Addressing ongoing human resources challenges

Xcel Energy easement request

Dairyland Power easement request – complete; $17,000 fee paid to the County.

Airport property rezone – complete.

Continued engagement and participation with Placemaking and economic development initiatives.

Ongoing research and attention to alternative funding sources and grant opportunities to assist in County funding.

Update of County’s Comprehensive Plan, including Outdoor Recreation Plan

Senior Resource Center – Budget and MOU

Internal contract review form and policy

Development and consolidation of County Ordinances into a Code of Ordinances.

Ambulance billing/receivables/collections issues.

Page 14 of 14