Administrative ResponsibilitiesAdministrative ResponsibilitiesLAT Chapter 2LAT Chapter 2

Chapter 2LAT Presentations Study TipsLAT Presentations Study Tips

• If viewing this in PowerPoint, use the icon to run

the show.

Mac users go to “Slide Show > View Show” in menu bar

• Click on the Audio icon: when it appears on the

left of the slide to hear the narration.

• From “File > Print” in the menu bar, choose “notes

pages”, “slides 3 per page” or “outline view” for taking

notes as you listen and watch the presentation.

Start your own notebook with a 3 ring binder, for later study!

Chapter 2

Record KeepingRecord Keeping

• Accurate, up-to-date records: determine if procedures are followed according to

established standards

determine whether environmental

controls are properly maintained

improve facility efficiency and effectiveness

• A central system: identification numbers

cage cards

Chapter 2Other RecordsOther Records

Standard operating procedures specifically outline how to perform activity kept on file ensure uniformity and consistency

Clinical records indicate health status health-related information for larger species

USDA identification tags for dogs and cats retain for one year for review by USDA

Chapter 2Other Records (continued)Other Records (continued)

A central billing log book

Census log sheet

Breeding production

Research protocols

Budgetary information

Cage and facility depreciation

Use of surgical suites & veterinary assistance

Personnel records

Chapter 2Record MaintenanceRecord Maintenance

• Folders on project, person, or duty

• Staff records for duration of employment

• Ongoing studies - the duration of the study+

• PHS Policy - all assurance records related directly to grant applications, research proposals, and changes of research activities - > 3 yrs after completion

• AWA, administered by USDA, has similar requirements

Chapter 2

The USDA Record

Sample Training Record

Chapter 2Centralized/DecentralizedCentralized/Decentralized

• Serves all the institution’s animal care needs• 1 director for the entire institution• All personnel associated with the animal facility• All other purchases, per diem, depreciation,

inventories, operational costs, and supplies____

• Each department has own animal facility and operating budget.

• Each department has own animals, supplies, equipment and animal care staffing.

Chapter 2

Which is direct and which indirect again?!

BudgetsBudgets

• Direct costs - salaries, fringe benefits, equipment, supplies, and operational expenses - depend on the number of animals being housed

• Indirect costs - physical plant, energy costs, depreciation, heating rooms

• Cost centers - such as cage washing, laboratory

services, etc.

Chapter 2BudgetsBudgets

Which is direct and which indirect again?!

Chapter 2Cost AccountingCost Accounting

• Individual costs => for projecting costs

• Comparisons reveal areas in which costs can be reduced. cost consciousness

which services are most cost effective

• Per diem components - the expense to maintain

one animal for one day. They may include staff and supply costs for the

performance of activities chargeable to the care and housing of each species.

Chapter 2Calculating Per Diem ChargesCalculating Per Diem Charges

• Internal direct costs are incurred for the husbandry of animals and for other services provided by the animal facility for the benefit of specific projects. If total costs of maintaining a colony of cats is $27,375 over a one

year period and the average daily census is 25 cats, the per diem charge needed to recover these costs is easily calculated as $3.00 by dividing $27,375 by 365 and the result by 25.

Comparison of per diem rates among facilities usually has little value.

Chapter 2Time ManagementTime Management

Job Planning:

1- Evaluate what kind of person you are.

2- Set and list your goals.

3- Organize your goals into priorities.

4- Begin your tasks.

Chapter 2DelegationDelegation

• Good time management • Frees animal techs for more important tasks• More time for special tasks

• Completely understand the instructions • Make certain others know exactly what is

expected of them Follow up, give feedback

Chapter 2Additional ReadingAdditional Reading

1. Fox, J.G., Cohen, B.J., and Loew, F.M. Laboratory Animal Medicine. Academic Press, Orlando, FL, 1984.

2. Guide for the Care and Use of Laboratory Animals. National Academy Press, Washington, D.C., 1996.

3. NIH Cost Analysis and Rate Setting Manual for Animal Resources. U.S. Department of Health and Human Services, Public Health Service, NIH Pub. No. 802006, Revised 1979.