Adopted Report Transport and Infrastructure Committee Meeting · Presentation (B): Traffic Event...

771 Adopted Report

of the

Transport and Infrastructure Committee Meeting

held

Thursday 14 March 2019 at

9am

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

771st Council Meeting 26 March 2019 2 Transport And Infrastructure Committee Meeting 14 March 2019 Adopted Report

Index 771

Adopted Report

Transport and Infrastructure Committee Meeting

Thursday 14 March 2019

9am

Item Direct. File Page Subject

1 TI LG115/1358/01/2019(P1) 4 Transport And Infrastructure Action List & Forward Planning Schedule

2 TI FN334/375/02/07(P1) 11 2018-19 Local Area Works Program - Additions

3 TI LG235/46/03/03/01(P1) 20 HOTA Project Update Report Stage 1

4 TI ER295/-/-(P6) 46 Open Vegetated Drain Maintenance Program

5# TI CM787/790/05/14(P1) 56 Christmas Program 2019 - 2021

General Business

6 TI CM787/790/05/14(P1) 67 Christmas Decorations

# Officer’s Recommendation changed by Committee. KEY: OCEO - Office of the Chief Executive Officer OCOO Office of the Chief Operating Officer EPE - Economy, Planning and Environment OS - Organisational Services LC - Lifestyle and Community TI - Transport and Infrastructure WW - Water and Waste

771st Council Meeting 26 March 2019 3 Transport And Infrastructure Committee Meeting 14 March 2019 Adopted Report ADOPTION BY COUNCIL 26 MARCH 2019 RESOLUTION G19.0326.005 moved Cr PC Young seconded Cr Taylor That the Report of the Transport and Infrastructure Committee Meeting of Thursday, 14 March 2019, covered by Recommendations numbered TI19.0314.001 to TI19.0314.006, be adopted.

CARRIED UNANIMOUSLY ATTENDANCE Cr P C Young Chairperson Cr T Tate Mayor (left the meeting at 9.17am) Cr P Taylor (left the meeting at 10.31am) Cr D Gates Cr W Owen-Jones Cr C Caldwell Cr P J Young Cr D Crichlow OAM (left the meeting at 9.54am) Cr G Baildon AM Cr H Vorster (arrived at meeting 9.03am) Cr D McDonald Cr K Boulton Visitor (left the meeting at 10.29am) Cr G Tozer Visitor (arrived at meeting 10.10am) Mr A Twine Director Transport and Infrastructure Mr M Hulse Manager Infrastructure Delivery Mr M Ash Manager City Assets Mr M Tilly Manager Transport and Traffic Mr T Windsor Coordinator City Projects Unit, Infrastructure Delivery Mr T Gerada Executive Coordinator Transport Program & Delivery Portfolio, Transport and Traffic Ms D Middleditch Coordinator Traffic Management, Transport and Traffic APOLOGIES / LEAVE OF ABSENCE Nil PRESENTATIONS Item 3: HOTA Project Update Report Stage 1, Trent Windsor, Coordinator City Projects Unit, Infrastructure Delivery Presentation (A): Transport Capital Works Program – Quarterly Update, Matthew Tilly, Manager Transport and Traffic Presentation (B): Traffic Event Management: Gold Coast Triathlon 6-7 April 2019, Matthew Tilly, Manager Transport and Traffic


ITEM 1 TRANSPORT AND INFRASTRUCTURE TRANSPORT AND INFRASTRUCTURE ACTION LIST & FORWARD PLANNING SCHEDULE LG115/1358/01/2019(P1)

TRANSPORT AND INFRASTRUCTURE COMMITTEE Item Action Officer Action/Previous Resolution

Transport and Infrastructure Committee Meeting (all meetings)

Action List and Forward Planning Schedule A Twine – Director Transport and Infrastructure

Standing Item.

2018-19 Capital Works Program - Approvals M Hulse – Infrastructure Delivery Report as required.

2018-19 Local Area Works Program – Additions M Hulse – Infrastructure Delivery Report as required.

(772) Transport and Infrastructure Committee Meeting – 23 April 2019

Roads Reseal And Rehabilitation Program (Ex. Minute G19.0226.007)

M Ash – City Assets That the Director of Transport & Infrastructure bring forward a report to address the current investment in the Roads Reseal and Rehabilitation Program and that compares on the financial and delivery basis with the historical program.


ITEM 1 (Continued) TRANSPORT AND INFRASTRUCTURE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1358/01/2019(P1)

(773) Transport and Infrastructure Committee Meeting – 2 May 2019

Contract No. LG314/690/14/033 - Provision Of Maintenance Services For Traffic Signals

G Smith – Transport & Traffic Awarding of contract for provision of maintenance services for traffic signals.

Response to Petition: Resident Safety Concerns Regarding Residential Streets In Gaven (Ex.G18.1113.020)

B Kudzius – Transport & Traffic That the above Petition be received and referred to the Transport and Infrastructure committee for consideration and report to Council.

Asset Management Plans - City Assets (Ex. GA13.0618.008, B16.0620.004, G16.0624.002, G17.0619.002, SBF18.0521.007,G18.0529.010)

D Braby – City Assets, A Llewellyn – Corporate Asset Management

3. That in early 2019 (prior to 2019-20 budget deliberations), Standing Committees review the outputs of the Asset management Plans for relevant categories of infrastructure, with particular emphasis on assets in ‘poor’ and ‘very poor’ condition and infrastructure renewal requirements.

Urban Oasis (Ex. G17.1017.017, G17.0725.026)

H Dixon – Infrastructure Delivery At Special Budget 21 June 2018, Council resolved: That Council gives ‘in principle’ support to relocate the Urban Oasis artwork from the Surfers Paradise foreshore to the Gold Coast Regional Botanic Gardens as a feature statement, pending a feasibility and due diligence process.




Green Bridge Update M Shrimpton – Transport & Traffic Report on forward planning as a result of the Green Bridge Planning Study.

Network Intelligence Transport Systems (NITS) Report D Jepson – Transport & Traffic To provide Council with an overview of the Network Intelligence and Transport Systems (NITS) program, with specific reference to transport data enhancement initiatives.

Transport Network Capital Projects (Ex. Minute G19.0226.007)

M Tilly – Transport & Traffic That the Director of Transport and Infrastructure bring forward a report specifically addressing transport network capital projects and planning underway that enable Council to determine an accelerated program of capital works and functional changes to alleviate congestion.




Gold Coast Ferry Trial (Ex G18.1030.009, G18.1207.030, G19.0226.027)

M Shrimpton – Transport & Traffic 2 That a report be brought back to Council on completion of the EOI process to assess and determine whether approval is given to:

a procuring a ferry trial proposal through a preferred tender arrangement.

b allocating new capital funding of $1,000,000 in FY 2019-20 to deliver the necessary disability access and infrastructure improvements to enhance the customer experience at the stops identified within the approved ferry trial proposal.

c allocating new operational funding of $700,000 in FY 2019-20 and $700,000 in FY 2020-21 to undertake the necessary community consultation, user group engagement activities, ferry wash trials and ferry trial evaluations.

An evaluation framework to determine the success of the proposed ferry trial will be included as part of this report.

Contact LG314/690/19/060 – Supply of Barge Services with Equipment, Labour, Aggregate/Rock and Sand

M Walsh – City Assets Awarding of Contact.

Gold Coast City Transport Strategy 2031 Mid-Life Review

M Tilly – Transport & Traffic To report on the findings and recommendations of the mid-life review of the Gold Coast City Transport Strategy 2031 and to seek the release of a public facing document that demonstrates the City is on track with delivering the Transport Strategy.



(775) Transport and Infrastructure Committee Meeting – 30 May 2019 (Continued)

Robina Central Planning Agreement (RCPA) (EX G18.0621.038)

M Shrimpton - Transport & Traffic That Council recognise the Transport Infrastructure deficit in the area covered by the Robina Central Planning Agreement (RCPA) and bring forward a report detailing the following prior to further progressing negotiations with developers (and landowners) to amend the prevailing State planning instruments: 1 The historic context and State legislation preventing Council from levying transport infrastructure fees in the RCPA area; 2 A comparison of the anticipated, present and projected traffic volumes in the RCPA area, particularly on major roads, around Robina Town Centre and from the Pacific Motorway; 3 An assessment of intersection performance and congestion against Council’s adopted standards in the Local Government Infrastructure Plan (LGIP); 4 Subject to the above, estimated costs and preferred design outcomes for intersection, road upgrades and new road connections to address congestion, safety risks, and pedestrian access now and to 2031; 5 Further estimated costs and preferred transport outcomes connected with the 2050 vision articulated by the Robina Business Alliance, whose members include local developers QIC and Robina Group; 6 Advice to Economy, Planning and Environment on an equitable, sustainable and just infrastructure arrangement to protect the lifestyle and prosperity of the RCPA area and the communities it services.



(776) Transport and Infrastructure Committee Meeting – 23 July 2019

ParkInCentre Scheme (PICS) (Ex. G16.1207.007, G18.1207.006)

T Papa - Transport & Traffic 4 That Council approve a 30min free parking trial in 10 parking spaces along Surf Parade, Broadbeach for a three month period between January and March 2019. 5 That upon its completion, Transport & Traffic Branch Officers undertake a review of the 30 minute free parking trial and report back to Council in mid-2019.

Old Coach Road Upgrade - Tallebudgera, Reedy Creek (Bermuda Street to Tallebudgera Creek Road)

A Batakin – Transport & Traffic To provide Council with an overview of the project and to seek approval for budget and land acquisition.

(779) Transport and Infrastructure Committee Meeting – 12 September 2019

E-Scooters T Clark - Transport & Traffic To provide Council with a report on an assessment of various e-scooter operations to inform Council.



Transport and Infrastructure Committee Meeting – TBA

Free Bus Travel for Veterans (Gold Coast Legacy) (Ex. G18.1127.029)

A Stewart – Transport & Traffic That the request from Gold Coast Legacy be investigated and a report be brought to Council for consideration.

Heathwood Drive And Bridge Crossings Estimate (Ex. Minute G19.0226.007)

M Hulse – Infrastructure Delivery That officer’s provide an estimate for the design of the duplication of Heathwood Drive and bridge crossings Upper Coomera to be funded from Divisions 1 & 2 Local Area Works Program for future whole of city consideration, funding and construction.

RECOMMENDATION It is recommended that Council resolves as follows: That the Transport and Infrastructure Directorate Action List and Forward Planning Schedule for the Transport and Infrastructure Committee be noted. Authorised by: Alton Twine Director Transport and Infrastructure iSPOT#72563694 COMMITTEE RECOMMENDATION TI19.0314.001 moved Cr Taylor seconded Cr PJ Young That the Transport and Infrastructure Directorate Action List and Forward Planning Schedule for the Transport and Infrastructure Committee be noted.

CARRIED UNANIMOUSLY


ITEM 2 INFRASTRUCTURE DELIVERY 2018-19 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02/07(P1) Refer 6 page attachment 1 BASIS FOR CONFIDENTIALITY

1.1 I recommend that Attachment 2.2 of this report be considered in Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012 for the reason that the matter involves the local government’s budget.

1.2 That the Attachment 2.2 be deemed a confidential document in accordance with

sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the attachment remain confidential unless Council decides otherwise by resolution.

2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is for Council to approve additions to the 2018-19 Local Area Works Program as detailed in Attachment 2.1. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION Councillors in conjunction with City officers have suggested that the projects in Attachment 2.1 be added to the 2018-19 Local Area Works Program. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN These projects satisfy the following: 1.0 The best place to live and visit

1.4 We have fast, frequent and reliable public transport. We can get around the city easily and cheaply.

2.0 Prosperity built on a strong diverse economy 2.3 We have infrastructure that supports productivity and growth. We have connected and vibrant economic precincts.

3.0 People contribute to a strong community spirit

3.6 We are an active community. We enjoy the city and its enviable climate.


ITEM 2 (Continued) 2018-19 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02/07(P1) 7 FUNDING AND RESOURCING REQUIREMENTS Funds are available within the various Local Area Works allocations to carry out the works as indicated in Attachment 2.1 within the 2018-19 financial year. Details of the additional annual operational/maintenance costs, estimated new/upgrade and renewal costs and estimated useful life of the new assets created are shown in Attachment 2.1. The new/upgrade cost is the cost to create or upgrade the asset. The works proposed in this report can be maintained and operated adequately based on the current 10 year financial plan's growth factors and maintenance budgets. 8 RISK MANAGEMENT Transport and Infrastructure’s project teams will mitigate risk through project development and delivery phases in accordance with the risk management procedure 6-3 which is aligned with the Risk Management Standards AS/NZS 31000:2018.

9 STATUTORY MATTERS Not Applicable. 10 COUNCIL POLICIES Local Area Works and Services Program Policy (iSPOT #22891397). 11 DELEGATIONS Not Applicable. 12 COORDINATION & CONSULTATION Name and Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Garry Miller, Senior Project Officer

Transport and Infrastructure

Yes

Aaron Boersma, Senior Project Manager


Yes


ITEM 2 (Continued) 2018-19 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02/07(P1) 13 STAKEHOLDER IMPACTS The community, ratepayers and visitors to the Gold Coast will benefit from the new and improved facilities funded from the Local Area Works Program as listed in Attachment 2.1. 14 TIMING Projects listed with “TBA” will be added to the Local Area Works Program once formally approved by Council and included in Design/Construction Programs for implementation in conjunction with other priority works. 15 CONCLUSION The proposed additions to the Local Area Works and Services Program as suggested by divisional councillors in conjunction with City officers are listed in Attachment 2.1. It is recommended that Council approve the additions in order that they can be implemented as soon as practicable. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the Attachment 2.2 be deemed a confidential document in accordance with


2 That the additions listed in Attachment 2.1 be approved for the 2018-19 Local Area

Works Program. Author: Authorised by: Garry Ellis Alton Twine Program Coordinator Project Management Unit Director Transport and Infrastructure 19 February 2019 iSPOT:#72824404 Atts#: 72823795 & 72824102 COMMITTEE RECOMMENDATION TI19.0314.002 moved Cr Taylor seconded Cr PJ Young 1 That the Attachment 2.2 be deemed a confidential document in accordance with


2 That the additions listed in Attachment 2.1 be approved for the 2018-19 Local

Area Works Program.

CARRIED UNANIMOUSLY


Attachment 2.1

TRANSPORT AND INFRASTRUCTURE – ADDITIONS

Project

Manager

Div

Project

No

Location

Description

Proposed Local Area Works Allocation

New / Upgrade. Preliminary

Estimated Capital costs

$

Additional

Annual Operations & Maintenance

Costs $

Estimate

Useful Life Years

G. Miller (CR247140)

1 TBA Brygon Creek Road, Upper Coomera

Allocation for the construction of a concrete path at the intersection with Roe Street, south eastern side. The works include; · Construct a 106m x 2m wide concrete path · Construct 2 x pedestrian access ramps · Construct a 3m long dry stack retaining wall · Adjust water valve and hydrant cover · Site restoration works · Traffic control

51,400 Minimal 50

G. Miller (CR203972)

5 TBA Pitcairn Way, Pacific Pines

Allocation for the construction of a concrete path from #87 Victoria Drive to Williams Place. The works include; · Construct a 85m x 1.5m wide concrete path · Construct 2 x pedestrian access ramps · Construct a 2m dry stack retaining wall · Reconstruct a residential driveway (25m²) · Adjust a sewer manhole · Site restoration works · Traffic control

43,800 Minimal 50


Project

Manager

Div

Project

No

Location

Description

Proposed Local Area Works Allocation

New / Upgrade. Preliminary

Estimated Capital costs

$

Additional

Annual Operations & Maintenance

Costs $

Estimate

Useful Life Years

A. Boersma (CR237209)

7 TBA Warehouse Road, Southport

Allocation for the construction of a concrete path adjacent to the frontage of #22. The works include; · Construct a 34m x 1.5m wide concrete path · Construct a 30m x 300mm high dry-stack

retaining wall · Construct 2 x pedestrian access ramps · Site restoration works · Traffic control

28,000 Minimal 50

A. Boersma (CR87130)

10 TBA Rio Vista Boulevard, Mermaid Waters

Allocation for the construction of a concrete path from Marabella Court to Rawlinna Drive, western side. The works include; · Construct a 101m x 1.5m wide concrete path · Construct 2 x pedestrian access ramps · Reconstruct 16m² of residential driveway at

#395 · Relocate existing bike rack · Replace asbestos Telstra pit · Replace sewer manhole cover · Site restoration works · Traffic control

45,800 Minimal 50

iSPOT:# 72823795


ITEM 3 INFRASTRUCTURE DELIVERY HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/01(P1) Refer 20 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to update Council on the HOTA Project (previously Gold Coast Cultural Precinct) Stage 1 which includes Stage 1b HOTA Gallery (art gallery) and Stage 1b green bridge. 4 PREVIOUS RESOLUTIONS Previous resolutions pertaining to the HOTA Project are contained in Attachment 3.1. 5 DISCUSSION 5.1 Stage 1b – HOTA Gallery The Managing Contractor Two Stage Design and Construction Management (Guaranteed Construction Sum) to design and construct the Gold Coast Cultural Precinct Art Gallery awarded to Hansen Yuncken at Council meeting 14 November 2018 (G17.1114.018) is progressing in accordance with the contract. The following project milestones have been achieved: § Material Change of Use application approved § Early Enabling Works progressing § Site establishment commenced for Main Works § Construction documentation commenced for early trades Early Enabling Works (EEW) were substantially completed 14 January 2019 and the new car park was opened prior to closing existing car parks within the footprint of the art gallery building. Some EEW fencing will remain in place to complete and protect the new landscape until it is established. A temporary car park has been established to offset car parks within the footprint of the main works construction compound. The temporary car park will be removed and the lawn reinstated at completion of the project. Site fencing for the main works has been installed and in-ground services works and diversions have commenced. The Developed Design documentation represents the collaborative outcomes and ambitions for the project and addresses the Key Project Principles (KPPs) and most of the Key Project Issues (KPIs) contained within the project brief. The remaining stakeholder queries are progressively being addressed and will be finalised with engagement during completion of construction documentation and through sampling during construction. Documentation has been suitably developed to allow the City and the Managing Contractor to progress to Stage 2 of the contract.


ITEM 3 (Continued) HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/01(P1) Issue for Construction (IFC) documentation has commenced and early trade packages (e.g. piling) are being developed to facilitate construction activities. The fully-federated Building Information Management (BIM) model established during the design phases will continue to be updated during IFC and construction. The Contractor has provided a construction program reflective of the Developed Design documentation and taking into account construction methodology, sequencing, trade and procurement packages and trade letting. The construction program estimates a Practical Completion date of 30 November 2020. 5.2 Stage 1b – Green Bridge Since the last update report the green bridge project has progressed in accordance with the contract and the following project milestones have been achieved: § Completion of Early Enabling Works § Issue for Construction documentation completed § Commencement of main works § Temporary works approval for temporary jetty and barge Main works have commenced with piling in Evandale Lake during December 2018 and January 2019. Of the 27 piles required for the project, 16 pile casings are in position and placement of concrete into the casings has commenced. Site has been established on Chevron Island and revetment works on the northern embankment of the Nerang River are underway. Piling for piers within Nerang River has commenced and a temporary jetty will be set up to launch a crane barge for works over water. The box girder of the main bridge structure is being fabricated off-site. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Gold Coast 2020 Corporate Plan The project vision aligns directly with the core themes and values of the Gold Coast 2020 Corporate Plan. The most relevant Signature Action to the Cultural Precinct in the Corporate Plan 2020 is: Plan and develop the city’s cultural heartland at Evandale with a world class Cultural Precinct connected to Surfers Paradise via a cultural corridor. Culture Strategy 2023 The strategy identifies key strategic outcomes and catalysts for change. The Gold Coast Cultural Precinct is identified as a key catalyst for change, with outcomes detailed below: Strategic Outcome 1: Our Culture is distinctly Gold Coast Strategic Outcome 2: A place where culture is everyday Strategic Outcome 3: A community that values its cultural heritage Strategic Outcome 4: A city where creativity creates opportunity


ITEM 3 (Continued) HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/01(P1) Economic Development Strategy 2023 A key activity of the Economic Development Strategy 2023 is to “develop the city’s cultural heartland at Evandale with a world class Cultural Precinct and parklands connected to Surfers Paradise via a cultural corridor”. A key plan of the Economic Development Strategy is the Destination Tourism Management Plan (DTMP), which cites delivery of Infrastructure and Investment Attraction as a Strategic Priority (Section 3). A Signature Action within Section 6 (Nature and Culture) is to deliver two ‘catalyst projects (which) provide a once-in-a-generation opportunity for the City’. These include the GC2018 cultural and entertainment program and the Cultural Precinct. The Gold Coast Cultural Precinct is described as “a cultural and tourism activity hub for the city including an Arts Museum, Artscape, Arts Centre and Art Walk to Surfers Paradise”. 7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations With the decision by Council to proceed with the green bridge and new art gallery as part of a revised stage 1 of the Cultural Precinct, an updated funding plan was adopted at Council meeting 31 July 2018 (G18.0731.021). 8 RISK MANAGEMENT Stage 1 has a project Risk Register which identifies potential risks and outlines suggested strategies to mitigate these risks. The Risk Register is in line with Council policy and will be maintained throughout the life of the project. Any major risks identified will be elevated to the GCCP Steering Committee for consideration. 9 STATUTORY MATTERS Not Applicable. 10 COUNCIL POLICIES Not Applicable. 11 DELEGATIONS Not Applicable.


ITEM 3 (Continued) HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/01(P1) 12 COORDINATION & CONSULTATION The following internal and external stakeholders that have been involved / participated in the project to date: Name and/or Title of the Stakeholder Consulted



Alison Ewens Director

Lifestyle and Community

Yes

Glen Potter Director

Organisational Services Yes

Leah Lang City Architect

Office of City Architect Yes

Criena Gehrke Chief Executive Officer

HOTA, Home of The Arts

Yes

13 STAKEHOLDER IMPACTS A detailed list of stakeholders and engagement methods is outlined in the project’s Stakeholder and Communication Management Plan. Precinct stakeholders include neighbouring residents and businesses, local event organisers, park users, City staff, visitors and customers, staff and volunteers of HOTA. Key communication methods include project eNewsletters, construction updates, website updates and community information offered at key milestones. Stakeholder engagement and related communication since the previous report focused on early works with the car park construction for HOTA Gallery, early works and piling in Evandale Lake for Green Bridge and resident enquiries around the early works program. Key outputs have included: § Mayoral media opportunities for the HOTA Gallery car park early works and a sod

turning for the Green Bridge § Stakeholder Communication Working Group coordination to manage precinct

activity and event interaction during construction § Key messaging for early works program and expected impacts and stakeholder

engagement § Internal communications to support the transition of parking and access

arrangements in the HOTA precinct due to the opening of the western and temporary car parks and establishment of the main HOTA Gallery construction zone

§ Stakeholder engagement and communication for Evandale Lake closures in December 2018 and January 2019 to enable piling to support the J-wall structure for the bridge landing in HOTA

§ Regular engagement with Stanhill Drive residents and businesses to manage construction impacts

Communication and engagement during the next quarter will focus on project stakeholder engagement and communication initiatives for the start of major construction works for HOTA Gallery as well as continued green bridge piling works.


ITEM 3 (Continued) HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/01(P1) 14 TIMING The following timeframes are anticipated for Stage 1b (refer Tables 3 and 4). Table 2: Art Gallery Delivery Timeframes New art gallery action/Item Planned Date Concept Design complete November 2016 Contract award November 2017 Commence Schematic Design February 2018 Commence Early Works:

· Tree removal · Complete Western Carpark · Service Diversions · Compound set up

September 2018

Design Development complete January 2019 Appoint Managing Contractor Stage 2 March 2019 Construction phase commences Late March / April 2019 – Opportunity for

Foundation Stone Ceremony Topping Out Ceremony January - February 2020 Art gallery Practical Completion 30 November 2020 Art gallery Opening January 2021 Table 3: Green Bridge Delivery Timeframes Green bridge action/Item Planned Date Contract award March 2018 Contractor Design Process commence May 2018 Early Works commence October 2018 Construction commence November 2018 Green Bridge Practical Completion 30 October 2019 15 CONCLUSION The new art gallery and green bridge are progressing in accordance with the respective contracts (G17.1114.018) and maintaining program as city-building projects. The art gallery has completed design to a sufficient level of detail to facilitate progression to Stage 2 of the Managing Contractor contract and preparation of IFC documentation has commenced. Early works have been completed and the site for main works has been established. Early works for the green bridge are complete and construction of the bridge structure is underway.


ITEM 3 (Continued) HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/01(P1) 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council notes the update report for the HOTA project

2 That the next Stage 1 update report be brought back to Council in July 2019.

Author: Authorised by: Trent Windsor Alton Twine Coordinator City Projects Director Transport & Infrastructure 20 February 2019 iSpot #72478928 + Att #72761516 COMMITTEE RECOMMENDATION TI19.0314.003 moved Cr PJ Young seconded Cr Gates 1 That Council notes the update report for the HOTA project 2 That the next Stage 1 update report be brought back to Council in July 2019.

CARRIED


Attachment 3.1 Council Report Resolutions

Council Date Subject Resolution 763 Tuesday 30

October 2018 RESOLUTION G18.1030.009 moved Cr PC Young seconded Cr Gates

That the Report of the Transport and Infrastructure Committee Meeting of Thursday, 18 October 2018, covered by Recommendations numbered TI18.1018.001 to TI18.1018.005, be adopted.

CARRIED UNANIMOUSLY

COMMITTEE RECOMMENDATION TI18.1018.003 moved Cr Vorster seconded Cr PJ Young 1 That Council notes the update report for the HOTA project. 2 That the next Stage 1 update report be brought back to Council in February 2019.

CARRIED 758 Tuesday 31 July

2018 RESOLUTION G18.0731.005 moved Cr PC Young seconded Cr Taylor

That the Report of the Transport and Infrastructure Committee Meeting held on Thursday, 19 July 2018, covered by Recommendations numbered TI18.0719.001 to TI18.0719.007, be received. 1. That Council notes the:

a. update report for the HOTA project

b. attached Schematic Design report summary for the Art Gallery at HOTA

c. Developed Design phase and the Material Change of Use application have commenced to

facilitate practical completion by October 2020

2. That the next Stage 1 update report be brought back to Council in October 2018.

CARRIED RESOLUTION G18.0731.021 moved Cr Owen-Jones seconded Cr PC Young 1. That the report/attachment be deemed non-confidential except for those parts deemed by the

Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of


the Local Government Act 2009.

2. That Council approves the revised Funding Plan (version 5.0) for the Cultural Precinct Stage 1

as follows, incorporating an additional $670,000 cost for substation relocation:

3. That in terms of section 236(2) of the Local Government Regulation that the exception from

tender processes apply to the grant of the concurrent sublease for the Surfers Paradise Transit

Centre and Bruce Bishop Car Park site for the reason that the consideration for granting of the

concurrent sublease is to preserve Council’s resolved conditions pertaining to the sale site.

4. To note:

a) execution of sale contract documentation will proceed in the near future, with only

outstanding litigation in respect of Council’s ability to sell the site needing to be resolved


satisfactorily;

b) the expected outcomes of the sale will include a financial return to the City of $48 million,

which is above the minimum target of $40 million;

c) the intending purchaser is both an owner and operator of public car parks worldwide and

has significant development interests across Australia, leaving it well placed to meet

Council’s objectives and conditions.

5. That the Chief Executive Officer provide a further report on the status of the Funding Plan by

April 2019.

A division was called For 6 Cr Tozer, Cr Owen-Jones, Cr PC Young, Cr Caldwell, Cr O’Neill, Cr Boulton Against 2 Cr Crichlow, Cr McDonald Abstained 0 Absent 7 Cr PJ Young, Cr Vorster, Cr Baildon, Cr La Castra, Cr Gates, Cr Taylor, Cr Tate CARRIED

751 Tuesday 27 February 2018

Stage 1 Update Report RESOLUTION G18.0227.004 moved Cr Vorster seconded Cr O’Neill That the Report of the Lifestyle and Community Committee Meeting held on Thursday, 15 February 2018, covered by Recommendations numbered LC18.0215.001 to LC18.0215.007, be received. CARRIED

751 Thursday 15 February 2018

Stage 1 Update Report COMMITTEE RECOMMENDATION LC18.0215.005 moved Cr Tozer seconded Cr Baildon 1 That Council notes the update report for the Gold Coast Cultural Precinct. 2 That the next stage 1 update report be brought back to Council in July 2018. CARRIED


746 Tuesday 14 November 2017

Stage 1 update report RESOLUTION G17.1114.018 moved Cr Vorster seconded Cr Gates That the Report of the Economic Development & Major Projects Committee Meeting held on Thursday, 9 November 2017 covered by Recommendations numbered ED17.1109.001 to ED17.1109.009 be received.

1. That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2. That Council notes the update report for the Gold Coast Cultural Precinct.

3. That Council accepts the offer submitted by Hansen Yuncken Pty Ltd for the amount of

$57,336,625, in respect to significant contract LG314/254/17/054 for the Managing Contractor Two Stage Design and Construction Management (Guaranteed Construction Sum) to design and construct the Gold Coast Cultural Precinct Art Gallery.

4. That Council resolves to amend the adopted recommendation for item 6.23 of the City

Contracting Plan 2017-18 (GA17.0620.003) from “Recommendation to enter into the arrangement be brought back to Council for consideration” to read “contract(s) to be awarded under delegation” for LG314/254/18/009 - Design and Construction of the Gold Coast Cultural Precinct Green Bridge.

5. That the next Stage 1 update report be brought back to Council in February 2018.

CARRIED

743 Friday 15 September 2017

Stage 1 update report RESOLUTION G17.0915.022 moved Cr Vorster seconded Cr O’Neill That Committee Recommendation ED17.0912.002 be adopted as printed which reads as follows:

1. That Council notes the update report

2. That the next stage 1 update report be brought back to Council in December 2017. CARRIED


743 Friday 15 September 2017

2016-17 End of Year Position and Reprovisions

RESOLUTION B17.0911.003 MOVED Cr Tate seconded Cr Gates CONFIDENTIAL Refer Special Budget Committee Meeting 11 September 2017

735 Wednesday 17 May 2017

Stage 1 update report

RESOLUTION G17.0517.017 moved Cr Vorster seconded Cr O’Neill That Committee Recommendation ED17.0511.002 be adopted as printed which reads as follows:

1. That Council notes the report, including the key principles and alternative concept design for the art gallery.

2. That the Chief Executive Officer be authorised to do all things necessary to progress the art

gallery and green bridge to be completed by October 2020.

3. That the next stage 1 update report be brought back to Council in August 2017. CARRIED Cr Crichlow requested that her vote in the negative be recorded.

735 Wednesday 17 May 2017

Special Budget Meeting 2 May 2017 735th Council Meeting 17 May 2017 Funding Plan V4.0 for Stage 1, incorporating a new purpose built Art Gallery and Green Bridge. Canvasses funding aspects associated with the future operation of the Cultural Precinct.

PROCEDURAL MOTION moved Cr Tate seconded Cr La Castra That the MOTION be PUT

CARRIED Cr Crichlow requested that her vote in the negative be recorded.

RESOLUTION G17.0517.007 That Committee Recommendation B17.0502.004 be adopted, with changes to Part 3 and the addition of Part 11, such that it reads in its entirety as follows:

1. That the report be deemed a non-confidential document except those parts deemed by the

Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2. That Council approves the following revised Funding Plan (Version 4.0) for the Cultural


Precinct (Stage 1)

Item Version 4.0

Gold Coast Airport Ex Gratia Rates $825,000

Recreational Space Separate Charge $5,056,528

Sale of Land $75,684,181

Tourism Levy $4,000,000

Transfer from Strategic Priority Reserve

$5,001,069

Future EOY surpluses (savings) $34,335,527

Total (2018 dollars) $124,902,305

3. That Council approves the sale of the Surfers Paradise Transit Centre and Bruce Bishop Car

Park by public tender, subject to the satisfactory resolution of matters detailed in the report. Such matters include, but are not limited to, the following:

a Acknowledgement of current leases/tenancies in place including provision of twelve month lease options for those tenants currently on month to month arrangements.

b Current operational arrangements.

c Provision of 640 public parking spaces with such to be retained by the purchaser.

d Provision of 100 additional parking spaces with such to be retained by the purchaser, and made available at no cost to the Council, for community use.

e That a report be brought back to the relevant standing committee in regards to how a public car parking management plan would be developed to ensure that during any future redevelopment of the site a minimum of 740 car spaces were able to be maintained.

f Provision of other commercial, residential and visitor parking for any future redevelopment will need to be in strict accordance with the requirements of the City Plan (and will be calculated without consideration to the public and community use parking spaces requirements already identified).


g Any future redevelopment of the site will be required to provide for transit centre operations

that will be designed, in consultation with bus/coach operators, to include suitable sized set down areas.

h Any future redevelopment will need to provide for a civic space that incorporates elements of lawn, trees, and natural shade structures to create a place for visitors, friends and family to gather and to play. Key functional requirements for the Civic Park, in order to deliver an attractive, high quality, accessible, well-connected, multifunctional public realm should include:-

i. the design of space must be centred around ‘play’

ii. A range of size (2,000m2 to 4,000m2)

iii. width must be commensurate with length

iv. deep planting in structural soils

v. 50% of space naturally shaded

vi. 50%-75% road frontage to the space

vii. Paving surface to respond to the climate

viii. flat, with at grade access

ix. surrounding buildings must face and activate the square

x. easily identifiable image (i.e. fountain)

xi. attraction to a wide range of users – variety of smaller ‘places’

xii. incorporates amenities

xiii. ability for flexibility to cater for a variety of different uses with supporting management, programming of activities and maintenance regimes

xiv. pedestrian connectivity from the Civic space to the transport hub

xv. solar access, buildings to the north tiered back

xvi. no volumetric subdivision above

xvii. surrounding urban fabric directs pedestrian access into civic park


xviii. due to site requirements such as the need to allow for mature shade trees, the Civic space (or parts of) may not be able to accommodate underground parking.

4. That asset matters detailed in the report be separately addressed via the annual budget and

budget review process.

5. That an allocation of the future net proceeds of the sale to the future Isle of Capri bridge, as identified in the report, be included in the City’s 10 year financial model.

6. That Council approves the sale of land at Robina (287 Scottsdale Drive and 9 Energy Circuit) with proceeds to be allocated to the Cultural Precinct and divisional projects as outlined in the report.

7. That the following parcels of land not be sold:-

a Lots 9, 11 and 12 on RP21872

b Lot 10 on SP188400

c Lot 87 and 88 RP91593

d Lot 807 N1161

8. That the funding plan version 4 be re-assessed in April 2018.

9. That a Cultural Precinct Endowment Fund (Reserve) be gradually established over time, as surplus funds are identified, with a view to ultimately funding the annual operational and maintenance costs of the Cultural Precinct.

10. That the funding options related to the projected operating costs of the Cultural Precinct, as outlined in the report, be considered as part of the annual draft budget process.

11. That Council notes that there were various sites within the original Master Plan for the Cultural Precinct site that had previously been identified with a variety of potential end uses including residential, commercial, hotel and retail. It is however not considered necessary, or appropriate, to progress with the proposition to divest with sites B1, B2 and B3 as part of any future funding plan for the Cultural Precinct.


A division was called.

For 11 Cr Tozer, Cr Owen-Jones, Cr Caldwell, Cr Vorster, Cr O’Neill, Cr La Castra, Cr Boulton, Cr Gates, Cr PC Young, Cr Taylor, Cr Tate

Against 4 Cr PJ Young, Cr Baildon, Cr McDonald, Cr Crichlow Abstained 0 Absent 0

CARRIED BY SUPER MAJORITY 727 Tuesday 29

November 2016 Art Gallery Concept Design endorsed Art Gallery and green bridge to be progressed

RESOLUTION G16.1129.018 moved Cr Tate seconded Cr Owen-Jones That Committee Recommendation ED16.1124.002 be adopted as printed which reads as follows:- 1 That Council endorses the new art gallery concept design as outlined in Section 5.0 and attachment 2, including as part of stage 1 the design and construction of the green bridge. 2 That the art gallery and bridge are progressed through: a continuation of the design process sufficient to obtain a development approval. b continuing stakeholder engagement to address issues raised during concept design. 3 That the next stage 1 update report be brought back to Council in March 2017.

CARRIED UNANIMOUSLY 723 Thursday 15

September 2016 #58630890 #58630305

VOS MCU acceptance RESOLUTION G16.0906.016 moved Cr Caldwell seconded Cr Gates That the Report of the City Planning Committee’s Recommendations of Wednesday, 31 August 2016, numbered CP16.0831.001 to CP16.0831.010, be adopted with the exception of:- Recommendation Numbers CP16.0831.001

CP16.0831.002 CP16.0831.004 CP16.0831.006 and CP16.0831.008 which were specifically resolved.

CARRIED UNANIMOUSLY

pcdocs://TRACKS/58630890/R



COMMITTEE RECOMMENDATION: CP16.0831.007 moved Cr Tate seconded Cr Vorster Development permit for material change in use (code assessment) for A theatre and function facility (versatile outdoor space), being Stage 1 of the gold coast cultural precinct - lot 4 on SP148594 – 135 Bundall road, surfers paradise - division 7 PN246688/01/DA17 Changed Recommendation A presentation was provided by the independent external consultant who assessed the development application on behalf of Council.

720 Tuesday 9 August 2016 #58631183 #58631174

Gallery and Tower Resolution RESOLUTION G16.0809.016 moved Cr Vorster seconded Cr O’Neill That the Report of the Economic Development & Major Projects Committee’s Recommendations of Thursday, 4 August 2016, numbered ED16.0804.001 to ED16.0804.005, be adopted.

CARRIED UNANIMOUSLY Changed Recommendation COMMITTEE RECOMMENDATION: ED16.0804.005 moved Cr Vorster seconded Cr La Castra 1 That Council notes the update report. 2 That Council notes the revised scope of the Art Gallery and corresponding brief as outlined in

Section 5 of this report. 3 That the Gold Coast Art Gallery Functional Brief not fetter the delivery of the future art tower. 4 That the next Stage 1 update report be brought back to Council in November 2016.

CARRIED 719 Tuesday 26 July

2016

MACA Disbandment MOTION That the Mayor’s Arts and Cultural Reference Board be disbanded and all participants are noted, thanked for their service to the City and appropriately recognised by the Mayor and Council. RESOLUTION G16.0726.005 moved Cr Tate That the Mayor’s Arts and Cultural Reference Board be disbanded and all participants are noted, thanked for their service to the City and appropriately recognised by the Mayor and Council.

CARRIED UNANIMOUSLY 709 Tuesday 1

December 2015 Gold Coast Cultural Precinct update report

RESOLUTION G15.1201.021




#54054577 moved Cr Grew seconded Cr Gilmore That the Report of the Economic Development & Major Projects Committee’s Recommendations of Thursday, 26 November 2015, numbered ED15.1126.001 to ED15.1126.003, be adopted. CARRIED UNANIMOUSLY COMMITTEE RECOMMENDATION: ED15.1126.001 moved Cr Betts seconded Cr Taylor 1. That Council notes the update report. 2. That the next quarterly update report be brought back to Council in April 2016. CARRIED

705 Tuesday 8 September 2015 Special Budget Resolutions #51061214

RESOLUTION G15.0911.014 moved Cr Tate seconded Cr Owen-Jones That the Report of the Special Budget Committee Meeting held on Tuesday, 8 September 2015 covered by Recommendations numbered B15.0908.001 to B15.0908.007 be received with a correction to Item 6 to add ‘Carried’ after resolution. Changed Recommendation COMMITTEE RECOMMENDATION B15.0908.002 (11 September 2015, Special Budget Committee Meeting 8 September 2015 Moved Cr Grummitt seconded Cr La Castra 1. That Council endorses the design concept B as presented at Council for the Versatile Outdoor

Space. 2. That Council note that a report on governance of the Cultural Precinct will be presented by the

CEO in due course, to inform future programming and operational matters relevant to the precinct.

3. That the next quarterly report be bought back to Council in November 2015 including an update on design development.

4. That budget matters relating to stage 1 be referred to Special Budget Committee Meetings. 5. That the agenda and minutes of Mayor’s Arts and Cultural Advisory Committee be circulated to

Councillors. CARRIED UNANIMOUSLY COMMITTEE RECOMMENDATION B15.0908.005 7.b $5,001,069 - transfer to Strategic Priority Reserve as funding towards the Cultural Precinct

Bridge and other public access to Cultural Precinct, with the allocation being subject to the

pcdocs://TRACKS/54054577/1



endorsed value engineering exercise and the outcome of the funding application through the National Stronger Regions Fund.

697 Tuesday, 5 May

2015 Adopted Council minutes #52126897 Special Budget Report #52126838

Gold Coast Cultural Precinct Project Update

Council, at its meeting of 5 May 2015 considered Version 2.0 of the Stage 1 Funding Plan and resolved Ex Minute No. G15.0505.032 and B15.0504.006 Reference: Item 6 Special Budget Committee 4 May 2015 – Recommendations 1-10. That Committee Recommendation B15.0504.006 be adopted, with an additional Part 11, such that it reads in its entirety as follows:-

1. That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2. That Council notes the update report. 3. That the outcomes of the review process for the Versatile Outdoor Space - amphitheatre

concept is provided to Council as part of the regular quarterly project reporting. 4. That Council note the inclusion of the design of the Greenbridge, within the Stage 1 project

costs, is to progress design, obtain and address certainty regarding approvals to position the Greenbridge as a ‘Shovel Ready’ project should construction funding become available.

5. That Council endorse the updated Cultural Precinct Stage 1 Funding Plan (Version 2.0 as at May 2015) as detailed in the attached advice, and that Version 3.0 as proposed be tabled and publicly disclosed no later than the adoption of the 2015-16 budget.

6. That Council notes a Version 3.0 of the Funding Plan will be submitted in due course, pending the outcome of the National Stronger Regions Grant Funding application.

7. That the next quarterly report be brought back to Council in August 2015, including an update on the design development of Stage 1 elements and budget status.

8. That budget matters relating to Stage 1 be referred to Special Budget Committee Meetings. 9. That copies of the following reports be distributed to Councillors:-

a Quantity Surveyors Report by Donald Cant Watts Corke; b Results from community consultation from The Reveal; c Business Plan for Stage 1; d Minutes from the Mayor’s Arts & Cultural Advisory Committee; e That the Mayor write to Gold Coast Waterways Authority requesting an update on the ferry utilisation for events to date and prospects for future ferry services to Evandale.




10. That Council note that noise mitigation measures will need to be considered in relation to the Outdoor Performance Space.

11. That 58 Sovereign Drive, Mermaid Waters (Lot 639, RP138951) be further considered by the Council prior to any decision to dispose of or otherwise.

693 Friday, 17

February 2015 Council redacted adopted report #52126978 Committee redacted adopted report #52126964

Gold Coast Cultural Precinct Project Update

G15.0217.020 and ED15.0212.001 That Committee Recommendation ED15.0212.001 be adopted as printed which reads as follows:- 1. That the report/attachment be deemed non-confidential except for those parts deemed by

the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2. That Council notes the update report. 3. That Council adopt the latest revision of the site wide masterplan (Attachment 2) with main

changes described in the report in section 5.1 only. 4. That the next quarterly report be brought to Council in May 2015, including an update on

the design development of Stage 1 elements and budget status. 5. That budget matters, relating to Stage 1, be referred to Special Budget Committee. 6. That Council note that noise mitigation measures will need to be considered in relation to

the outdoor performance space.

690 Friday, 28 November 2014 Council adopted report #52127569 Committee adopted report #52127577

Evandale Cultural Precinct G14.1128.019 and ED14.1127.006 That a quarterly update report on the Evandale Cultural Precinct be brought to the Economic Development & Major Projects committee.

687 Thursday, 16 October 2014 #52122230

Adoption of Governance, Administration & Finance Committee Report

RESOLUTION G14.1016.022 Moved Cr Owen-Jones Seconded Cr Tozer That the Report of the Governance, Administration & Finance Committee’s Recommendations of Wednesday, 15 October 2014, numbered GA14.1015.001 to GA14.1015.016, be adopted with the exception of:- Recommendation Number GA14.1015.009 which was specifically resolved.







Item 14 Economic Development & Major Projects Gold Coast Cultural Precinct – Greenbridge Property Acquisition REPORT CONFIDENTIAL

CARRIED UNANIMOUSLY COMMITTEE RECOMMENDATION GA14.1015.014 Moved Cr Crichlow Seconded Cr Bell 1. That the report/attachment be deemed a confidential document and be treated as such in

accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2. That Council commences the compulsory acquisition of the privately owned land outlined in this report for bridge and landing place purposes.

3. That the City serve a Notice of Intention to Resume the land in recommendation 2 in accordance with Section 7 of the Acquisition of Land Act 1967.

4. That Council subsequently considers any objections as a result of recommendation 2 above, in accordance with Section 8 of the Acquisition of Land Act 1967, and provided that there are no objections, the City apply to the Minister for Natural Resources and Mines for the resumption of the land in accordance with the provisions of the Acquisition of Land Act 1967.

5. That the reasonable costs of valuation fees, legal costs, registration, stamp duty and any other fees connected with the acquisition be at the City’s expense.

6. The costs associated with the acquisition of land is to be funded from ED5550C001 WBS 55154.

CARRIED

Special Meeting

Wednesday, 18 June 2014 #44223183

Adoption of the 2014-15 Budget Gold Coast Cultural Precinct

B14.0618.015 Reference: Item 13 Special Budget Committee 6 June 2014 – Recommendations 1-9 That Council resolve as follows: 1 To endorse the scope of works for Stage 1 of the Gold Coast Cultural Precinct as described in the Councillor advice of 8 May 2014, shown in the attached images,

and summarised as follows: · Studies and design for site approvals · Site-wide schematic design · Design and construct Versatile Performance Space · Design and construct Riverside Gallery · Design and construct Artscape



· Site-wide precinct planning 2 To note the estimated cost of $37million (in 2014 dollars) for Stage 1. 3 To note the following schedule of works for Stage 1 of the Gold Coast Cultural

Precinct: · 2014-15 – Vacate Surfers Administration building · Late 2015 – Vacate Childcare facility · January 2016 – Commence construction · February 2018 – Stage 1 complete

4 To endorse the Funding Plan as identified in the Councillor advice of 8 May 2014 which may comprise a mix of the following, over the next four years:

a Disposal of surplus land assets b Recreational Space Separate Charge adjustment of $5.00 per year c Tourism Levy adjustment d Other (subject to current commercial-in-confidence negotiations)

5 That the following sites be immediately endorsed for future disposal, subject to pre-disposal ‘optimisation’ as determined by the CEO: a 13 Hinze Street, Southport – Lot 1 RP156450 (incorporating appropriate car parking) b 29 Pine Street, Jacobs Well – Lot 95 RP99812 c 262 Benowa Road, Benowa – Lot 151 RP97038 d 262 Benowa Road, Benowa – Lot 152 RP97038 e 11 Thornton Street, Surfers Paradise – Lot 161 RP21845 f 467 Gold Coast Springbrook Road, Mudgeeraba – Lot 16 RP99265 g 2977 Nerang Murwillumbah Road, Natural Bridge – Lot 5 RP147374 h 49 Kalimna Drive, Broadbeach Waters – Lot 102 RP90789 i 1 Paddington Place, Robina – Lot 71 SP202854 j 58 Sovereign Drive, Mermaid Waters – Lot 659 RP138951 k 12 Encamp Street, Reedy Creek – Lot 7 RP907373 l 33 Station Street, Currumbin Waters – Lot 14 RP32008 m 31 Station Street, Currumbin Waters – Lot 13 RP32008 n 39 Gavin Arterial Road, Oxenford – Lot 10 SP188408 o Boyd Street, Tugun – Part Lot 31 SP240300 p Lot 5 RP911795 – Old Pacific Highway Pimpama q Lot 6 RP911795 – Old Pacific Highway Pimpama

6 That the following be subject to a site specific options review which will be


considered by the Council prior to any decision to dispose or otherwise: a 44 Price Street, Nerang – Lot 807 N1161 b 460 Gilston Road, Gilston – Lot 9 RP21872 c 14 Longhill Road, Gilston – Lot 12 RP21872 d 12 Longhill Road, Gilston – Lot 11 RP21872 e 451 Gilston Road, Gilston – Lot 10 SP188400 f 49 North Road, Lower Beechmont – Lot 87 RP91593 g 51 North Road, Lower Beechmont – Lot 88 RP91593 h 6 Sandpiper Drive, Burleigh Waters – Lot 901 RP123797 i 1 Yvonne Court, Miami – Lot 20 RP160021

7 That prior to any agreements being entered into with third parties in relation to the funding plan, the matter be brought back to Council. 8 That a Gold Coast Cultural Precinct Reserve be established for the purpose of establishment, maintenance and operation of the Gold Coast Cultural Precinct. 9 That Councillors be provided with a Quarterly update on development progress and related funding actions.

669 Friday, 15 November 2013 #43469905

Gold Coast Cultural Precinct Design Competition Outcome CONFIDENTIAL REPORT UNTIL 5PM THURS 21 NOV 2013

RESOLUTION G13.1119.027 Moved Cr Gates Seconded Cr Taylor That Committee Recommendation CG13.1115.001 Be Adopted As Printed Which Reads As Follows:- 1. That The Report/Attachments Be Deemed A Confidential Document And Be Treated As Such

In Accordance With Sections 171 (3) And 200 (5) Of The Local Government Act 2009 And Remain Confidential Until 5.00pm Thursday 21 November 2013.

2. That Council endorse the Gold Coast Cultural Precinct Design Competition Jury evaluation and selection of a winner, subject to finalisation of an MOU.

3. That the competition winner be publicly announced on 21 November 2013 including all related competition documentation.

4. That Council notes THE REVEAL exhibition and community engagement activities program that will run from 21 November to 15 December 2013.

5. That officers bring back a report after THE REVEAL, with a methodology and budget for proceeding with development of the cultural precinct project for the remainder of the 2013-14 Financial Year and for the staged delivery of the Gold Coast Cultural Precinct.

CARRIED UNANIMOUSLY 659 Tuesday 28 May,

2013 Adoption Of Commonwealth Games & Major Projects

RESOLUTION G13.0528.012 Moved Cr Tate Seconded Cr Gates



#45291618 Committee Report Gold Coast Cultural Precinct - Evandale To Chevron Island Greenbridge Report

That the Report of the Commonwealth Games & Major Projects Committee’s Recommendations of Wednesday, 15 May, 2013, numbered CG13.0515.001 to CG13.0515.002, be adopted. CARRIED COMMITTEE RECOMMENDATION CG13.0515.001 Moved Cr Bell Seconded Cr Tate 1. That Council note the content of this report and the attached results of the Chevron and Cronin

Island Green Bridge Survey. 2. That this report, its attachments including the survey outcomes, further flood modeling

information and a copy of the Chevron Island development approvals be provided to the Design Competition Stage Two Shortlisted Competitors as an addendum to the reference information for consideration in their design responses.

3. That in response to the survey results, the Chevron Island alignment of the proposed Green Bridge be at Mawarra Street, and that the community be informed accordingly.

4. That the Evandale alignment of the Green Bridge be as further determined by Council following the Design Competition.

5. That any necessary property or planning matters to facilitate the above resolutions be progressed by Council officers.

CARRIED 655 Tuesday, 12

March 2013 #39656449

Gold Coast Cultural Precinct Design Competition REPORT CONFIDENTIAL

RESOLUTION G13.0312.012 Moved Cr Tate Seconded Cr Gates That Committee Recommendation CG13.0227.001 be adopted, with a change to Part 2, such that it reads in its entirety as follows: 1. That the report and attachments be deemed a confidential document and be treated as such in

accordance with sections 171 (3) and 200 (9) of the Local Government Act 2009 and that the document remain confidential until the public launch of the design competition, unless Council decides otherwise by resolution.

2. That Council endorse the competition documentation provided in Attachment 1. 3. That Council endorse the recommended jury shortlist (with reserves) provided in Attachment 2

as amended. 4. That Council endorse the competition schedule as outlined in Attachment 3 CARRIED




648 Monday 5 November, 2012

#45291144

Mayoral Minute RESOLUTION G12.1105.003 Moved Cr Tate Seconded Cr Gates That the Gold Coast City Council support the community consultation to be undertaken to determine the alignment of the Chevron Island Greenbridge.

CARRIED UNANIMOUSLY 647 Tuesday 23

October 2012 #37661237

Gold Coast Cultural Precinct – Project Planning Update

RESOLUTION G12.1023.009 Moved Cr Taylor Seconded Cr Tozer That Committee Recommendation CG12.1010.001 be adopted, with a change to Part 3, such that it reads in its entirety as follows: 1 That Council endorse the Gold Coast Cultural Precinct Vision September 2012 for the purpose

of proceeding with a competitive design process to attain high quality, detailed design concepts.

2 That Council consider the budget submission included in the 2012/13 September Budget Review to progress the Gold Coast Cultural Precinct including Greenbridge project.

3 That Council resolve that it is in the public interest that a competition in the structure of an Expression of Interest (EOI) and tender process be undertaken to deliver a concept design for the Cultural Precinct.

4 That the Chief Executive Officer undertake the necessary planning and activities to move Council staff out of the existing Evandale administration buildings at the appropriate time in advance of the development of the Evandale Cultural Precinct with the exception of the riverside and civic chambers buildings.

5 That the design brief be brought back to Council for consideration prior to commencement of the competition process.

CARRIED Cr Crichlow requested that her vote in the negative be recorded.

616 Friday, 16 September 2011 #32410721

Gold Coast Cultural Precinct – Governance Framework and Preliminary Project Planning Update

RESOLUTION G11.0916.012 Moved Cr Douglas Seconded Cr Grummitt That Committee Recommendation ED11.0913.004 be adopted as printed.

CARRIED COMMITTEE RECOMMENDATION ED11.0913.004 Moved Cr La Castra Seconded Cr Grew 1 That Council endorse the proposed Project Governance and Decision-Making Framework for





the preliminary project planning stage of the Gold Coast Cultural Precinct. 2 That Council note progress on the project planning activity associated with development of the

Gold Coast Cultural Precinct and the scheduled intention to report back to Council by January/February 2012 for consideration of the consolidated outcomes of the Cultural Resources Audit and draft Strategic Assessment of Service Requirement submission, including a forecast of the 2012-13 budget required to progress the project.

3 That a briefing be arranged for Councillors, State and Federal Members and endorsed candidates.

Cr Crichlow requested her vote in the negative be recorded.

CARRIED 606 Friday, 24 June

2011 #37213507

Gold Coast Cultural Precinct – Community Consultation Outcomes

RESOLUTION G11.0624.008 Moved Cr Douglas Seconded Cr La Castra That the Report of the Economic Development & Tourism Committee Meeting held on Tuesday, 21 June 2011 covered by Recommendations numbered ED11.0621.001 to ED11.0621.006 be received.

CARRIED COMMITTEE RECOMMENDATION ED11.0621.006 Moved Cr Grew Seconded Cr La Castra 1 That Council note the overall outcome of the Gold Coast Cultural Precinct consultation

program which substantiates that there is significant community support for proceeding with the proposal to develop the Evandale site as the primary cultural precinct for the City (79.9 per cent) and 70.7 per cent supporting the site masterplan presented.

2 That Council note the synthesis of key issues arising through the consultation program as: a DISTINCTIVE, INNOVATIVE & GREEN: ensuring design of the precinct is forward-

thinking, distinctively Gold Coast in style and sympathetic to the natural environment; b ACCESSIBLE: improving public and active transport connections and providing

adequate on-site car parking; c DIVERSE & ACTIVE: ensuring a greater mix of cultural activities and facilities for all

types and ages of people; d PARKLAND RETENTION & ENHANCEMENT: maximising access and enhancing the

parkland, especially the lake and riverfront edges, for community recreation; e VALUE: demonstrating and delivering return on financial investment required for the

development; and that all community feedback be considered and addressed as the project design brief and business case development proceed in the next stage.



1 That the Gold Coast Cultural Precinct Consultation Report and the Communication Report to be made publicly available on the project website.

2 That a Community Engagement Strategy for on-going community information and participation through the life of the project be developed, including particular attention to engagement of visitors and people under 20 years of age.

3 That a further report be brought back to Council with: a the proposed Project Governance and Decision-Making Framework; and b detail of the project plan for moving the project forward as outlined in the diagram -

Attachment 6.7 4 That the Director Economic Development and Major Projects progress discussions with

Queensland and Australian Government agencies with prospective partnership interests in the Gold Coast Cultural Precinct.

576 Thursday, 14 March 2019 #39455411

Evandale Cultural and Workplace Progress Report No 7

RESOLUTION G10.0917.009 Moved Cr Douglas Seconded Cr Grew CARRIED

That Committee Recommendation ED10.0914.002 be adopted, with the addition of a part 8, such that it reads in its entirety as follows: 1 That Council notes the potential city transformation and economic benefits that a redeveloped

cultural and civic precinct can bring to the city. 2 That Council notes the high level cost plan. 3 That Council proceed with community consultation and the procurement of consultants to

progress schematic design for the cultural and civic precinct and that a report be provided to Council presenting the outcomes.

4 That Council notes the potential funding model which is based on securing funding from State, Federal and private funding partners.

5 That Council acknowledges the outcomes of the Evandale Taskforce and the Mayor write to the external Taskforce members thanking them for their participation and time in assisting Council.

6 That Council note that the Evandale Taskforce has endorsed the project scope and seeks Councils support for this endeavour.

7 That the Evandale Taskforce recommend that Council recognise the significance of the green bridge connections as a component of the project and further recommends their inclusion in the project scope and the necessity for detailed investigations.

8 8 That the Director Economic Development & Major Projects bring forward Terms of Reference for the ongoing Taskforce to move the project forward.

0



ITEM 4 CITY ASSETS OPEN VEGETATED DRAIN MAINTENANCE PROGRAM ER295/-/-(P6) Refer 3 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to seek Council’s consideration to increase the funding for the maintenance of vegetated open drains as part of Special Budget Committee (SBC). This will allow a more proactive management regime to be implemented to:

§ Better maintain the hydraulic performance of vegetated open drains;

§ Prevent premature asset degradation; and

§ Avoid costly rehabilitation works.

The funding increase requested is for $500,000 in budget centre CI2550O004 SWD Catchment Facility Maintenance and it is recommended that this be considered as part of SBC. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION Vegetated open drains form an essential part of drainage systems in the city by conveying stormwater runoff through catchments. In addition, vegetated open drains are designed to promote stormwater infiltration and sediment removal in a manner that is safe to both the community and the environment. These drains are typically earth drains lined with vegetation such as grass or herbaceous plants and shrubs. Cyclic and regular maintenance of the vegetated drains is required to: § Improve the hydraulic capacity of the drainage network;

§ Reduce the risk of localised drainage issues impacting on the community;

§ Remove nutrients from stormwater via sustainable vegetation management; and

§ Reduce the life cycle maintenance costs.

§ Maintain parkland amenity where drains traverse public open space


ITEM4 (Continued) OPEN VEGETATED DRAIN MAINTENANCE PROGRAM ER295/-/-(P6) Current State The City maintains approximately 266 kilometres of open drains. Of this, 207 kilometres are vegetated open drains. The vegetated open drains have a replacement value of $101.5 Million (excluding land valuation). Current maintenance activities for vegetated open drains typically only remove vegetation and sediment build up where:

§ Stormwater pipes outlet into vegetated open drains;

§ Vegetated open drains flow back into a stormwater pipe network; and

§ Emergent works are required to reinstate the vegetated open drain to address safety, environmental and/or local over floor flooding issues.

Works completed in February 2019 for the Winston Street Drain is an example of emergent works.

Full rehabilitation works of the drain was required. Rehabilitation works were completed at a cost of $29.46 per square metre. The cost make up for the rehabilitation works are presented in Table 1 below.

Table 1 – Winston Street Drain Cost Breakdown

Expenditure Item Cost Environmental report $5,495.60 Environmental spotter $2,220.90 Rehabilitation $27,166.81 Disposal $8,420.00 Total $43,303.31

Since the rehabilitation works were completed, routine maintenance has been performed at a cost of $5,370, equating to $3.65 per square metre. Inspections have shown that this routine maintenance has allowed the drain to perform the function as intended.

Photo 1: Before Rehabilitation works

Photo 2: Directly after Rehabilitation works


ITEM4 (Continued) OPEN VEGETATED DRAIN MAINTENANCE PROGRAM ER295/-/-(P6)

Photo 3: Approximately 12 months after rehabilitation works looking south.

Photo 4: Approximately 12 months on from rehabilitation works looking north.

Current Maintenance Program Maintenance activities are completed through a combination of internal and external service providers as follows:

§ City Maintenance implements an annual vegetated open drain maintenance plan, which primarily removes vegetation from drains immediately adjacent to 300 pipe inlets and outlets. The purpose of this work is to keep the pipe network in a functional condition. In 2017-18, $296,000 was expended on this work.

§ A contract is in place to carry out cyclic inspections and minor maintenance activities (vegetation and sediment removal) for 10 kilometres of problematic vegetated open drains. Rehabilitation works such as reprofiling of drain inverts are not part of the scope of this contract. In 2017-18, $113,000 was expended on this work.

Current Program Issues An annual vegetated open drain condition assessment was carried out by SMEC Consulting (SMEC), between April and June in 2018. In the timeframe available, 76 kilometres of the 207 kilometres of drains were assessed for serviceability. The results of the condition assessment have validated the increase of issues experienced in each of these areas:

§ Complaints received from residents;

§ Localised flood issues;

§ Assets not performing the function of their design intent;

§ Significant costs for rehabilitation works should the drain condition deteriorate;

§ Occurrences of standing water and mosquito issues; and

§ Diminished amenity.

The assessment identified the need to modify the maintenance regime for vegetated open drains to ensure these issues do not continue to increase across the city and the hydraulic performance of vegetated open drains are provided as per design intent.


ITEM4 (Continued) OPEN VEGETATED DRAIN MAINTENANCE PROGRAM ER295/-/-(P6) Proposed Program Changes City Assets propose to undertake a more strategic and proactive approach to the management of vegetated open drains in order to mitigate the increase of issues currently being experienced. A revised vegetated open drain maintenance plan would include the following activities:

§ Complete high priority rehabilitation works as proposed by SMEC in Year 1.

§ Increase the meterage of drains frequently inspected and maintained each year from 10 kilometres (as currently managed through an external contract) to 69 kilometres. The proposed frequency is 6 monthly cycles. Refer to Attachment 4.1 for the list of vegetated open drains to be included in the revised maintenance plan.

§ Frequent cyclic maintenance works (such as mowing, vegetation management, spraying and de-silting) along the length of the drains by either City Maintenance or external contractor. The frequent cyclic approach will help to reduce the need for costly maintenance and rehabilitation works needed following long periods of “no maintenance”, and reduce the risk of emergent issues arising.

The need to undertake vegetation removal works on drains not included in the priority list in Attachment 4.1 will be assessed by City Assets on a case by case basis. Should the assessment deem the work to be of a low priority and is unable to be funded by the whole of City funds, the use of divisional funds may be considered appropriate at the discretion of the relevant Councillor. Outcomes The proposed vegetated open drain maintenance plan will:

§ Allow for an increase in the number of high priority vegetated open drains to be managed and maintained resulting in improved hydraulic performance;

§ Allow for an increase in the frequency of maintenance activities resulting in lower whole of life cycle maintenance costs; and

§ Prevent the condition of high priority vegetated open drains to prematurely degrade and impact negatively on the community and environment.

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN

Our City is Safe

§ Deliver a Flood Resilience Gold Coast through the Sustainable Flood Management

Program. Supporting the Delivery of Gold Coast 2020 § We plan for the future of the city.


ITEM4 (Continued) OPEN VEGETATED DRAIN MAINTENANCE PROGRAM ER295/-/-(P6) 7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations It is recommended that an additional $500,000 of recurrent funding be provided as detailed in Table 2 and considered as part of SBC. Table 2 – Proposed Budget

Budget Centre / Cost

Centre Description Proposed Budget

CI2550O004 SWD Catchment Facility Maintenance 500,000 1003149 Maintenance Control 111,700 1003142 Vegetation Control (Carrara) 116,900 1003143 Vegetation Control (Tugun) 111,000 1003144 Vegetation Control (Helensvale) 69,900 1003146 Vegetation Control (Coomera) 90,500

People and Culture Not Applicable. 8 RISK MANAGEMENT The proposed methodology has been targeted at the highest priority vegetated drains to effectively manage the following risks:

§ Minimise localised flooding; and § Effectively manage whole of lifecycle costs and reduce significant rehabilitation

expenditure throughout the asset lifecycle. The intent of the maintenance activities under the proposed methodology will ensure these objectives are achieved. 9 STATUTORY MATTERS Not Applicable. 10 COUNCIL POLICIES § Total Asset Management Plan (Infrastructure Assets) § Draft Water Strategy § Stormwater Drainage Management Strategy 2002 11 DELEGATIONS Not Applicable.


ITEM4 (Continued) OPEN VEGETATED DRAIN MAINTENANCE PROGRAM ER295/-/-(P6) 12 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted



Mark Ash, Manager City Assets Transport and Infrastructure

Yes

Shannon Hunt, Executive Coordinator


Yes

David Braby, Executive Coordinator Asset Management


Yes

Alex Rummery, Executive Coordinator Directorate Finance

Office of the COO Yes

Ross Greenwood, Executive Coordinator Parks

Lifestyle and Community

Yes

Donald Mackenzie, Executive Coordinator Environment,

Economy, Planning and Environment

Yes

Michael Ham, Manager City Maintenance,


Yes

David McKenzie, Executive Coordinator Strategic Asset Management,

Office of the COO Yes

13 STAKEHOLDER IMPACTS Positive outcomes for residents with enhanced visual amenity and improved local flood resilience. 14 TIMING Pending Council’s endorsement to increase the operational budget as outlined in this report, the proposed revised vegetated open drain maintenance plan will be implemented in the 2019-20 financial year. 15 CONCLUSION Recent condition assessment work has provided new information and data to support the need to revise the maintenance regime of vegetated open drains in the City. The revised maintenance regime will allow for high priority drains to be more frequently inspected and maintained, resulting in less:

§ Complaints received from residents;

§ Localised flood issues;

§ Assets not performing the function of their design intent;

§ Significant costs for rehabilitation works should the drain condition deteriorate;

§ Occurrences of standing water and mosquito issues; and

§ Diminished amenity.

It will also allow for more efficient whole of lifecycle costs by reducing the need for significant rehabilitation expenditure throughout the asset lifecycle.


ITEM4 (Continued) OPEN VEGETATED DRAIN MAINTENANCE PROGRAM ER295/-/-(P6) 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the contents of the report be noted.

2 That a proposal for recurrent operational funding of $500,000 be submitted in the 2019-20 budget process for consideration by Special Budget Committee.

Author:

Authorised by:

Sharon Fong Alton Twine Coordinator Stormwater Director Transport and Infrastructure 14 March 2019 iSPOT: #72648685 + Attach(s) #72866564 COMMITTEE RECOMMENDATION TI19.0314.004 moved Cr Owen-Jones seconded Cr Crichlow 1 That the contents of the report be noted. 2 That a proposal for recurrent operational funding of $500,000 be submitted in the

2019-20 budget process for consideration by Special Budget Committee.

CARRIED


Attachment 4.1 Proposed Vegetated Open Drains for Maintenance Plan Total Length (km)

Street Suburb Division

8.6

Helmore Road Jacobs Well

1

Banks Drive West Drain Ormeau Daylesford Park Surface Drain Ormeau Daylesford Park Surface Drain Ormeau Gawain Drive Ormeau Lahr's Road Ormeau Mavis Court Ormeau Notar Drive Surface Drain Ormeau Peachey Road Ormeau Peachey Road Surface Drain Ormeau Philben Drive Ormeau Vaughan Drive Ormeau Dewrang Drive Pimpama Lumeah Avenue Pimpama Mirambeena Drive Pimpama Warrawee Way Pimpama Warrawee Way Pimpama Burnside Road Stapylton Darlington Drive Surface Drain Yatala Elderslie Road & Darlington Drive Yatala

5.3

Christina Ryan Way Arundel

2

Picnic Creek Park Drains (southern section) Coomera Careel Close Helensvale Careel Court Surface Drain Helensvale Discovery Drive Helensvale Fairhaven Court Helensvale Timberlea Court Helensvale Warrego Way Helensvale Global Plaza Surface Drain Oxenford Oberon Way Oxenford Riversdale Road Oxenford Village Way Oxenford Tamborine-Oxenford Road Upper Coomera

2.4

Coombabah WWTP Coombabah

3

Crystal Reef Drive Coombabah Antonio Place Surface Drain Coomera Jindalba St Surface Drain Coomera Water Hen Park Surface Drain Coomera Waterway Drive Surface Drain Coomera

3.5

Kendor St Drainage Corridor Biggera Waters

4 Road street Coombabah Stephenson Street Labrador Napper Road Parkwood


Total Length (km)


6.3

Balyando Drive Nerang

5

Brendan Drive Nerang Hilldon Court Nerang Lawrence Drive Nerang Spencer Road Nerang Tirring Street Nerang Central Park Lake NW Drain Pacific Pines Hatutu Street Pacific Pines Pitcairn Open Drain (northern section) Pacific Pines

4.4

Government Road Labrador

6

Harper Street Molendinar Production Avenue Molendinar Trade Court Molendinar Watford Crescent Molendinar Allan Street Southport Edmund Rice Drive Southport Kosciusko Crescent Southport Olsen Avenue Southport

6.4

Galloway Drive Ashmore

7

Wardoo Street Ashmore Carrara Street Benowa Benowa Road Southport Dandar Drive Southport Queen Street Southport Slatyer Avenue Southport

10.1

Central Park Avenue Ashmore

8

Cotlew Street Ashmore Expo Court Ashmore Southport-Nerang Road Ashmore Alabaster Drive Carrara Bluestone Drive Carrara Bradstone Road Carrara Chisholm Road Carrara Eastlake Street Carrara Hickey Way Carrara Nielsen's Road Carrara Pappas Way Carrara Glennon Park Surface Drain Nerang Musgrave Avenue Southport Nerang Road Southport

4.5

Burke Crescent Mudgeeraba

9

Franklin Drive Mudgeeraba Langport Parade Mudgeeraba Somerset Drive Mudgeeraba Tallai Road Tallai Wallandra Road Tallai Thredbo Drive Worongary

1.8 Kalimna Drive Broadbeach Waters 10


Total Length (km)


7

Manly Drive Robina

11

Markeri Street Robina Priddeys Road Surface Drain Robina Ron Penhaligan Way Robina Thorngate Drive Robina Lancewood Circuit - Eugenia Drain Varsity Lakes Mattocks Road Varsity Lakes Yodelay Street Varsity Lakes

3.8

Bermuda Street Burleigh Heads

12

Djerral Avenue Burleigh Heads Hayle Street Burleigh Heads Kortum Drive Burleigh Heads Stephens Street Burleigh Heads Dunlin Drive Burleigh Waters Dunlin Drive Drain (Marymount section) Burleigh Waters Reedy Creek Road Burleigh Waters Sunlight Drive Burleigh Waters Pizzey Drive Mermaid Waters Paradise Avenue Miami

2

Wonga Park Surface Drain Burleigh Heads

13 Bridgman Drive Reedy Creek Woodland Drive Reedy Creek Larch Street Tallebudgera

3.8

Winston Street Coolangatta

14

Millers Drive Currumbin Bienvenue Drive Currumbin

Waters Bulbul Place Currumbin

Waters Galleon Way Currumbin

Waters Blamey Drive Tugun Boyd Street Tugun


ITEM 5 CITY ASSETS CHRISTMAS PROGRAM 2019 – 2021 CM787/790/05/14(P1) Refer 3 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to provide an overview of the 2018 Christmas decorations program and seek Council’s endorsement of a long term approach to the annual Christmas decoration program. 4 PREVIOUS RESOLUTIONS Ex Minute Council Meeting G18.1127.021 (in part) 3. That Council endorse the future establishment of a new controlled entity, titled Major

Events Gold Coast (MEGC), as the most appropriate major events delivery model option to best achieve the strategic objectives, having regard also to the following:

a. Up to $1 million in economies of scale benefits,

b. Improved major events governance by a skills based board ideally including

national and international events expertise, complemented by appropriate local expertise and capacity,

c. Greater overall event delivery expertise,

d. Consistent branding / messaging across events, leading to both positive

reputational outcomes and experiences,

e. A more robust and consistent major events investment methodology to be applied across all events,

f. Greater potential for a more coordinated and strategic approach to liaising

with TEQ on major event investments,

g. Greater potential to increase event related revenue (ticketing, merchandise, sponsorships, advertising etc.) by taking a multi-event approach to marketing and negotiating with sponsors / suppliers.

Ex Minute G18.0814.009 Committee Recommendation TI18.0802.005 (in part) 3. That a report be brought back to Council in February 2019 to outline a long term

approach.


ITEM 5 (Continued) CHRISTMAS PROGRAM 2019 – 2021 CM787/790/05/14(P1) Ex Minute Council Meeting G17.0915.035 (in part) 2. That Council approves a plan to enhance and complement the City’s festive lights

and deliver a package of traditional day time Christmas installations in strategic locations for Christmas 2017.

Ex Minute Council Meeting ED17.0419.002 (in part) 1. That Council notes a report be brought back to Council outlining the long-term plan. 5 DISCUSSION Prior to Christmas 2018, the City did not employ a consistent theme throughout the Gold Coast in relation to the delivery of its Christmas decorations program. In 2018, consultation with divisional Councillors and internal stakeholders helped to guide the 2018 program and deliver an outcome that was generally well received by the community. This report provides a brief overview of the 2018 Christmas decorations program and outlines a long term approach for the delivery of future Christmas decoration programs. 2018 Christmas Program Summary The annual program for 2018 delivered a city-wide decorative program across all 14 divisions. Many Councillors requested additional decorations to be installed in their respective Divisions. The Project Management Unit (PMU) and City Assets Branch officers delivered the program including additional requests funded by the respective divisional Local Area Works (LAW) budgets. Although successfully delivered, some of the additional requests were made in November and December, which increased costs and overloaded limited delivery resources. Lifeguard towers were a key feature in the 2018 program. From Main Beach to Rainbow Bay, 25 towers were dressed with decorations (23 using whole-of-city funds and 2 using LAW funds). Some difficulties were encountered in the harsh coastal environment, particularly in relation to lighting. Lessons learned will assist in improving the quality of the decorations on Lifeguard towers in future programs. The use of solar power lights will be investigated for potential inclusion in the 2019 program. Another feature in 2018 included the supply and install of a new large Christmas tree with programmable digital ribbon, installed at the HOTA precinct. The tree did receive some positive feedback, however some contractual issues and other dissatisfaction with the tree was also captured during and after the Christmas activation period. Various decorations were ruined by weather events and the tree did not meet some contractual specifications. The Christmas project team are currently reviewing contract variations and actioning warrantable items. Other features of the 2018 program included: § installation of 828 Christmas banners, which was a successful feature for daylight

activation; § a canopy of lights installation above Cavill Mall; and § a suite of lighting, Christmas trees and large Santa figures in urban precincts, City

Libraries and other corridors across each division


ITEM 5 (Continued) CHRISTMAS PROGRAM 2019 – 2021 CM787/790/05/14(P1) Divisional Councillor Feedback Feedback received on the 2018 Christmas decorations program from the office of each Divisional Councillor was predominantly positive. There was a general interest in increasing the number and spread of installations across most divisions. In Surfers Paradise some concerns were raised regarding installation processes in conjunction with contractors and City officers. This involved a late request to install catenary lights in Cavill Mall at the request of Surfers Paradise Alliance via the Office of Division 7. Prior to the installation, City staff had to expedite the resolution of electrical and pole support safety issues. Other improvements to consider for the 2019 program, suggested by Divisional Councillors included: § digital and interactive installations at key locations § refurbishment of some of the older installations (particularly lighting) § larger and more visually appealing banners at key locations Community Feedback In 2018, the City received nine (9) complaints compared to 15 received in 2017 and 17 received in 2016. Almost all complaints in 2018 relate to a lack of decorations in certain areas of the city. Other complaints recorded by City officers remarked on the size and design of Christmas banners across the city. The 2018 program captured positive feedback through social media and other channels. The City of Gold Coast Facebook page provided some very positive feedback regarding the Lifeguard tower decorations with over 100 ‘Likes’. The HOTA Christmas tree time-lapse video also proved popular reaching over 6000 people. Long Term Approach Of The Christmas Decorations Program Due to the overall response and successful delivery of Christmas 2018, it is proposed to base the 2019 Christmas program on the 2018 program. This will generally provide a consistent approach, improve delivery efficiencies and minimise costs. At its meeting 27 November 2018, Council endorsed the future establishment of a new controlled entity titled Major Events Gold Coast (G18.1127.021) to optimise the delivery of major events. It is intended that the responsibility for delivery of the annual Christmas Program will be transferred to this new entity. In the interim, until the entity is established, it is proposed that a Christmas Program Committee (CPC) be established to manage the Christmas Program moving forward. The CPC will identify and manage roles, responsibilities, risks and issues and provide discussion, advice and direction to internal and external stakeholders relevant to the scope of the program. Representatives from Divisional Offices, City Events, Transport and Infrastructure, Lifestyle and Community and Corporate Communications will form the committee to provide the Christmas program with direction and advice to formalise this program early enough in the year so that expectations can be managed and any procurement of new items can be finalised by May, noting the long lead times on such items.


ITEM 5 (Continued) CHRISTMAS PROGRAM 2019 – 2021 CM787/790/05/14(P1) A Terms of Reference document will detail the establishment of the CPC and outline the purpose, scope, roles, governance, timing, procurement, milestones and other information. A draft 2019 Christmas program will likely consist of the city-wide delivery of new and refurbished infrastructure including live tree lighting, decorations, banners and adornments such as Santa figures, temporary decorative trees and other requested items. A final decision regarding the colour palettes, pricing and decorative options would be made after collaboration with Councillors and the CPC. Christmas Catalogue To complement the 2018 approach and assist Councillors in tailoring Christmas decorations in their respective divisions to meet the expectations of the community, it is proposed to include a catalogue (refer draft catalogue – Attachment 5.1) for the consideration of all Councillors. Over the next several years this catalogue will essentially allow for decorations to suit respective locations. For example, the catalogue would include beach orientated decorations that may suit coastal divisions and more traditional decorations suiting hinterland divisions. The Christmas catalogue would be itemised for Councillors to choose from the following categories: § Christmas trees, including digital ribbon trees; § Lifeguard tower decorations; § Beach themed decorations; § Traditionally themed decorations; § Lighting; § Banners (designs consistent with Corporate Communications); and § Other decorations, such as baubles, garland, Santa figures and Scrim. The catalogue of options would continue to be updated in line with contracted suppliers and with direction from the Christmas Program Committee. It should be noted that each new decoration (i.e. a catalogue item, tree lights, banners etc.) added to the annual program will require LAW funding to purchase, install and remove the respective decorations. Once a catalogue of products is offered and options are identified for each division, a cost breakdown and estimate will be provided to the respective Councillor. Many of the divisionally funded Christmas decorations are reaching the end of their serviceable life. The City will continue to support utilising the existing divisional stock. Each year the Christmas project team undergo a specifications and procurement exercise for these new and additional Councillor Requests. To meet procurement and operational timeframes it is proposed that such requests be received by the project team no later than 30 April (each year) to ensure timely delivery of the respective items.


ITEM 5 (Continued) CHRISTMAS PROGRAM 2019 – 2021 CM787/790/05/14(P1) 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN This proposal related to the following themes, outcomes and signature actions from the Corporate Plan: § PLACE: Our modern centres create vibrant communities – we can work, live and play

in our local neighbourhoods. § PROSPERITY: We are a city with a strong and globally competitive business

environment – our city is an exciting place to do business. We are a globally recognised tourism destination – our city attracts visitors from all over the world. We have a positive global reputation – we are an emerging world-class boutique city attracting trade and investment.

§ PEOPLE: We are proud of our city – we are engaged citizens who advocate for our city.

7 FUNDING AND RESOURCING REQUIREMENTS Budget / Funding Considerations The 2018-19 Christmas decoration budget allocation is $472,885. If Council endorses the 2018 Christmas decoration program as the basis of the long term approach, equivalent funding will be required each year to deliver the program. Approximately $210,000 from LAW funding across all divisions was allocated to Christmas decorations for the 2018-19 financial year. The existing whole-of-city budget was adequate to deliver the 2018 program. The budget was used to: § purchase, install and remove existing decorations; § install decorative lighting in trees; § refurbish existing lighting installations at some locations; and § install and remove the 416 existing banners (Note: an additional 412 banners were

purchased and installed in 2018 using LAW funds) Additional Christmas decorations will require LAW funding to purchase, install and remove the respective decorations on an annual basis. People and Culture Not Applicable.


ITEM 5 (Continued) CHRISTMAS PROGRAM 2019 – 2021 CM787/790/05/14(P1) 8 RISK MANAGEMENT CN000093 - Failure to support Community Development to increase positive local connections, reduce social isolation and maintain a strong sense of belonging, identity and pride. CO000427 - Failure to diversify the economy leading to an over reliance on the construction and tourism industries to generate economic growth and prosperity. CO000497 - Failure to maximise the legacy and community development opportunities with GC2018 leading to reputation damage. CM001597 – Failure to coordinate key festivals and organisation funded by the City of Gold Coast including joint marketing and promoting Gold Coast culture. 9 STATUTORY MATTERS Not Applicable. 10 COUNCIL POLICIES § Asset Management Policy § Banner Booking Policy § External Communication Policy § Community Grants Policy § Procurement Policy 11 DELEGATIONS Not Applicable. 12 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted



Mark Ash, Manger City Assets Transport & Infrastructure Yes

Darrin McNeilage, Executive Coordinator City Assets

Transport & Infrastructure Yes

Clayton Berg, Coordinator Road Reserves City Assets


Nicole Waters, Executive Coordinator Corporate Communication

Office of the Chief Operating Officer Yes

Garry Ellis, Program Coordinator Project Management Unit


Alex Rummery, Executive Coordinator Directorate Finance

Office of the Chief Operating Officer Yes


ITEM 5 (Continued) CHRISTMAS PROGRAM 2019 – 2021 CM787/790/05/14(P1) 13 STAKEHOLDER IMPACTS External / Community stakeholder Impacts § General community will be impacted positively through the improvement of Christmas

decorations through the day and night § General community will be impacted positively through activation of festive light

decorations throughout the year § Infrastructure available for external organisations to utilise to enhance the experience

of the City § Businesses will be positively impacted through civic pride and localised economic

activation Internal (Organisational) Stakeholder Impacts § Better long term procurement, operational and maintenance outcomes § Internal Christmas Program working group § Improved itemising of expenditure categorised into the types of decorations

purchased, to benchmark for future years 14 TIMING Consultation with Councillors will commence in March 2019 to assist Councillors with selection of additional Christmas decorations from the attached draft catalogue. The new items must be selected before 30 April to ensure delivery within the 2019 program. A detailed implementation plan will be developed once Councillors select their preferred additional requests and options on the future deliverables for Christmas 2019-2021. 15 CONCLUSION This report summarises the 2018 Christmas decorations program. The program was successfully delivered across 14 divisions. Key highlights included; a new Christmas tree with a digital ribbon and programmable messaging located within the HOTA precinct; installation of 828 banners; uplift in live decorative tree installations and the adornment of 25 high profile Lifeguard towers along the Gold Coast coastline. Feedback received on the 2018 Christmas decorations program from the office of each Divisional Councillor was predominantly positive. There was a general interest in increasing the number and spread of installations across most divisions. Almost all public complaints from 2018 relate to a lack of decorations in certain areas of the city. Other complaints remarked on the size and design of Christmas banners in some areas. Further feedback from Christmas 2018 was captured through social media and other channels. The City of Gold Coast Facebook page provided some very positive comment regarding the Lifeguard tower decorations with over 100 ‘Likes’. The HOTA Christmas tree time-lapse video also proved popular reaching over 6000 people.


ITEM 5 (Continued) CHRISTMAS PROGRAM 2019 – 2021 CM787/790/05/14(P1) It is proposed to base future Christmas decoration programs on the 2018 program. To optimise the delivery of the annual Christmas program, it is intended that the responsibility for delivery of the program be transferred to a new controlled entity titled Major Events Gold Coast. In the interim, until the entity is established, it is proposed that a Christmas Program Committee be established to manage roles, responsibilities, risks and issues and provide discussion, advice and direction to internal and external stakeholders relevant to the scope of the program. To complement the 2018 approach and assist Councillors in tailoring Christmas decorations in their respective divisions to meet the expectations of the community, it is proposed to include a catalogue (refer Attachment 5.1) for the consideration of all Councillors. Over the next several years this will essentially allow decorations to suit respective locations. Each new LAW catalogue item added to the annual program will require funding to purchase, install and remove the respective item. Additional funds will be required to manage the lifecycle of these new items and it is proposed that LAW funds be used for this purpose. 16 RECOMMENDATION It is recommended that Council resolves as follows:

1 That Council note the contents of this report.

2 That the 2018 Christmas Decorations Program be used as a basis for future programs.

3 That Council endorse the use of an annual (draft) Christmas Catalogue for Councillors to select additional decorations for the respective division and that LAW funding be used to purchase, install and remove these new decorations.

Author: Authorised by: Charlie McAlister Senior Project Officer 27 February 2019

Alton Twine Director Transport and Infrastructure

ISPOT: #72883799 + Att #72919600 Changed Recommendation COMMITTEE RECOMMENDATION TI19.0314.005 moved Cr Vorster seconded Cr Caldwell 1 That Council note the contents of this report. 2 That the 2018 Christmas Decorations Program be used as a basis for future

programs. 3 That Council endorse the use of an annual (draft) Christmas Catalogue for

Councillors to select additional decorations for the respective division.

CARRIED


Attachment 5.1 SAMPLE CHRISTMAS CATALOGUE Christmas Trees

Digital Ribbon Tree

Description

External Narrow Cone Tree with Lights, Digital Ribbon and Illuminated Treetop Star

Specification

Height: 10m Base Diameter: 3m

Cost Estimate

$100,000.00

Christmas Tree Trail

Description

Festoon, Bud or RGB Wash Lights. Locations to be determined in consultation with each Councillor

Specification

Various Lighting and Decorative Options

Cost Estimate

Hire, installation and decommission costs to be determined with individual Councillors


Lifeguard Towers

Lifeguard Tower Decorations

Description

Decorate 25 Key Lifeguard Towers as per 2018

Specification

Commercial or Marine Grade Solar Lighting

Cost Estimate

Supply, installation and decommission costs to be determined with individual Councillors and Christmas Program Committee

Other Decorations

Sandman Sculptures

Description

Small, Medium and Large Sandman Sculptures

Specification

TBA

Cost Estimate

A local artist would be commissioned to design and manufacture the uniquely Gold Coast ‘Sandman’ Indicative costs to be determined


Other Decorations

Description

1. Wreath 2. Christmas Safety

SCRIM

Specifications

1. Wreath – 600mm Pre-decorated Wreath with Optional Starfish

2. SCRIM – 2.4m x 1.8m

Cost Estimate

1. Wreath – $100.00 Starfish – $30.00

2. Scrim – Purchase costs to be determined by Christmas Program Committee


ITEM 6 GENERAL BUSINESS CHRISTMAS DECORATIONS CM787/790/05/14(P1) COMMITTEE RECOMMENDATION TI19.0314.006 moved Cr McDonald seconded Cr PJ Young That a report be brought back to Transport & Infrastructure Committee detailing the existing tree locations used for Christmas decorations. Together with a strategic plan setting out suggested locations for trees to be used for Christmas decorations.

CARRIED

There being no further business the meeting closed at 10.58am.


These Pages

Numbered 1 to 68

Constitute The Adopted Report Of The Meeting

Of The Transport and Infrastructure Committee

Held Thursday 14 March 2019

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