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Adoption of the ULN in Higher Education SROC Conference 2015-03-17 University of York
Adoption of the ULN in Higher Education
SROC Conference 2015-03-17
University of York
1. Introduction to HEDIIP
2. ULN Project
3. What is the ULN?
4. How does the ULN work?
5. How is the ULN used now?
6. Expectations of using the ULN
7. What the ULN means for HE
8. Adoption Plan
Agenda
1. Introduction to HEDIIP
Paragraph 6.22 of the 2011 BIS HE White Paper…
Redesign the information landscape to create a new system that: Meets the needs of a wider group of users Reduces duplication Results in timelier and more relevant data.
Also work with other government departments Secure buy-in to reducing the burden.
www.hediip.ac.uk @hediip
1. Introduction to HEDIIP - governance
1. Introduction to HEDIIP - projects
Creating a vision and blueprint for the HE data and information landscape
Developing a replacement for the JACS system
Developing a blueprint for the adoption of the ULN in HE
Improving data management capability in Higher Education
2. ULN Project
Stakeholder Engagement
round 1
Analysis of engagement
Stakeholder Engagement
round 2
Blueprint refinement
Blueprint
Implementation Plan
http://hediip.ac.uk/the-uln/
3. What is the ULN?
10 Digit person identifier
Administered by the Learning Records Service
Key to the Personal Learning Record
3. What is the ULN? - Personal Learning Record
CV Builder
Action Plans
Learning Record
My Funding Information
Saved course searches
Skills Health Check Tools
Learning Record
Other skills and interests
…..
Maintained on a central register
Providers looks up ULN or register learners for a ULN either through LRS portal or API
Registering a learner – may include resolving exceptions
Five data items for ULN verification – first name, surname, date of birth, gender, postcode.
Awarding bodies using the ULN to upload qualifications to the PLR within 10 days of award (122 currently uploading qualifications).
4. How does the ULN work?
5. How is the ULN currently used?
Low student awareness - 9% of 2013 UCAS applicants entered a ULN
Exceptions - Scotland, overseas, independent schools, non-funded FE.
v
4-14 State Funded Schools
(Scotland)
14-18 State Funded Schools
(Scotland)
State Funded FE (Scotland)
HE Sector (Scotland)
4-14 State Funded Schools
(NI)
14-18 State Funded Schools
(NI)
State Funded FE (NI)
HE Sector (NI)
4-14 State Funded Schools
(England)
14-18 State Funded Schools
(England)
State Funded FE (England)
HE Sector (England)
4-14 State Funded Schools
(Wales)
14-18 State Funded Schools
(Wales)
State Funded FE (Wales)
HE Sector (Wales)
Overseas
Key
No coverage
Some coverage
Significant
Full coverage
Schools (England and Wales)
Allocated age 13
Returned to the Department for Education; held on the National Pupil Database
Access to Personal Learning Record (both student and FE provider)
Qualifications written to the PLR by awarding bodies.
FE (England, Wales, Northern Ireland)
Provider retrieves or allocates a ULN
Returned to SFA; held on Individualised Learning Record
Access to Personal Learning Record (both student and FE Provider)
Qualifications written to the PLR by awarding bodies
24+ Advanced Learning Loan from SLC requires ULN before payment to Provider.
5. How is the ULN currently used?
HE (across UK)
Some ULNs received from UCAS. Some Providers store ULN on student record system, some don’t store at all.
Some Providers return ULN to HESA.
Some ask for ULN in registration for particular awards and this is returned to the awarding body.
5. How is the ULN currently used?
6. Expectations of using the ULN
7. What the ULN means for HE - process
UK Applicants (Qualified post 2008)
Enter ULN or SCN on
application
Verify ULN against LRS
Quals andContextual added to
application
Applicant chooses data to include
Applicant’sForm sent
to HEP
Qualifications loaded to PLR
(Awarding Bodies)
Contextual data loaded to LRS
(NPD)
7. What the ULN means for HE - process
Enter application
details
Applicant’sForm sent
to HEP
HEP Registers student
Non-UK and Mature applicants (Pre 2008)
7. What the ULN means for HE - process
Qualification checks
ULN sent on
application
ULN sent on ABL
Qualsverified on
ABL
Qualsverified
using PLR
Qualsverified existing
processes
ABL qualifications (Level 3)
Non ABL qualifications (Level 2 & 3)
Non UK qualifications
Providing the ULN to HESA
Providing the ULN to NHS
Updating the PLR with HE qualifications (HEAR, Transcripts)
Responding to data challenges
Students viewing and sharing qualifications on-line
Professional & Statutory Regulatory Bodies – accessing PLR
Continual professional development providers – updating PLR
Employers accessing qualifications on-line
7. What the ULN means for HE
For HE students the PLR could provide an online record of HE qualifications
For HE admissions the PLR could provide an online facility to check qualifications
For contextualised admissions processes the LRS could provide access to contextual data
For the NHS the ULN could enable data sharing and linking across the NHS
For the NHS Business Services the ULN and PLR could enable processing efficiencies
7. What the ULN means for HE – value
For HE organisations the ULN could facilitate data sharing and longitudinal analysis to support:
Widening participation
Development of joined up student services
For PSRBs and employers the PLR could provide an on line service to verify qualifications
For employees the lifelong learning account could provide a facility to record CPD
6. What the ULN means for HE – value
7. What the ULN means for HE – challenges
Scenario Stakeholder feedback
Feedback
Extending the PLR to HE qualifications Must
Extending the ULN to non-UK students Must
Extending the PLR to non-UK students studying in UK HE Should
Providing Scottish students with a derived ULN (using the SCN) Must
Extending the PLR to Scottish students Must
Extending the ULN to pupils from independent schools Must
Extending the PLR to pupils from independent schools Must
Extending the ULN to mature students Must
Extending the PLR to mature students Must
Using the ULN/PLR to support contextualised admissions Could
Using the ULN/PLR to support Continuing Professional Development Could
ULN as an alias (when contacting for example UCAS, SLC, HEP) Could/should
8. Adoption Plan - timeline
2015 2016 2017 2018 2019
Initiation & Phase 1
Phase 2 – HE
Phase 3 – Extension CPD, Funding,
2020
Admissions Registration
2010 2012 2014
ULN mandated in FE
FE students enter HE with ULN
ULN mandated in Schools
School students enter HE with ULN
2013
8. Adoption Plan - roadmap
Initiation & Phase 1 Phase 2 Phase 3
Short-term 1 to 2 years
Medium – term 2 to 3 years
Long – term 3 to 5 years
Business Cases developed
Adoption governance
HEPs LRSEnrolment & PLR quals verification
Supply ULN on ABL
HEP capture ULN from ABL
UCAS ULN verification
SCN-ULN (SQA) integration
HEP registers UK students for a
ULN
Support contextualised
admissions
ULN used as an alias
NHS (NHS BSA, HEE) adopt ULN
HEPs update PLR
PLR holds CPD
HEP registers non-UK students
for a ULN
UCAS – PLR quals application
form interface
Capture student’s funding
information
Communications:Improve applicant
ULN entry.Increase HEP ULN HESA submission.
Independent Schools register pupils.
Student Finance ULN verification
HESA ULN verification
Learner can control access to
PLR
Next steps & questions
HEDIIP Advisory Panel review – March 2015
HEDIIP Programme Board review – April 2015
Adoption project initiation – May – July 2015
