Adrian City Commission agenda for June 2, 2014

CITY COMMISSION MEETING

June 2, 2014

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PRE-MEETING AGENDA

ADRIAN CITY COMMISSION AGENDA

PRE-MEETING STUDY SESSION MONDAY,

JUNE 2, 2014

The City Commission will meet for a pre-meeting study session on Monday, June 2, 2014 at 6:30 p.m. at the City Chambers at 159 East Maumee Street, Adrian, Michigan.

1. Discussion of possible action to amend the oil and gas trust as a result of the Complaint for Declaratory Judgment.

2. Other items as time permits.

COMMISSION AGENDA

AGENDA ADRIAN CITY COMMISSION

JUNE 2, 2014 7:00PM

I. PRAYER AND PLEDGE OF ALLEGIANCE TO THE FLAG

II. ROLL CALL

III. APPROVAL OF THE MINUTES OF THE MAY 19, 2014 REGULAR MEETING OF THE ADRIAN CITY COMMISSION.

IV. PRESENTATION OF ACCOUNTS

V. CONSENT AGENDA

1. CR14-028. City Commission. Resolution to appoint Mark Murray to the Local Officer’s Compensation Commission Board.

2. CR14-029. City Commission. Resolution to reappoint Rhea Mills to the Local Officer’s Compensation Commission Board.

3. CR14-030. City Commission. Resolution to reappoint Peter Paulin to the Local Officer’s Compensation Commission Board.

4. CR14-031. City Commission. Resolution to reappoint Jack Georgal to the Local Officer’s Compensation Commission Board.

5. CR14-032. City Commission. Resolution to reappoint Sam Lieto to the Local Officer’s Compensation Commission Board.

6. CR14-033. City Commission. Resolution to reappoint Jim Phelps to the Local Officer’s Compensation Commission Board.

7. CR14-034. Finance. Resolution to award the bid for the annual purchase of Backfill Materials to the low bidder, GS Materials of Napoleon, Ohio.

8. CR14-035. Finance. Resolution to award the bid for the annual purchase of Equipment Rental to the sole bidder, Slusarski Excavating of Adrian, Michigan.

9. CR14-036. Finance. Resolution to award the bid for the annual purchase of Downtown Refuse Service to the low bidder, Republic Service of Wayne, Michigan.

10. CR14-037. Finance. Resolution to award the bid for the annual purchase of Motor Oil and Grease to the low bidder, Lyden Oil Co. of Lansing, Michigan.

11. CR14-038. Finance. Resolution to award the bid for the annual purchase of Limestone to the low bidder, Van Brunt Transport of Onsted, Michigan.

12. CR14-039. Finance. Resolution to award the bid for the annual purchase of Oil Change Service to the low bidder, Greg Bell Chevrolet of Adrian, Michigan.

13. CR14-040. Utilities. Resolution to award a bid for the replacement of a portable air compressor at the Wastewater Treatment Plant to the low bidder, Cloverdale Equipment Co. of Oak Park, MI at a cost of $14,950.00 which will be reimbursed by an insurance claim minus the deductible.

VI. REGULAR AGENDA

A. ORDINANCES

1. Ord. 14-007. Second reading and adoption of an ordinance to amend Article I - Definitions, and Article IV – General Provisions of the Adrian City Code regarding greenhouses.

2. Ord. 14-008. First reading and introduction of a False Alarm ordinance.

B. RESOLUTIONS

1. R14-055. City Commission. Resolution to approve a purchase agreement for the sale of property in the Industrial Park, and to authorize the Mayor and the City Clerk to sign a warranty deed conveying said property.

2. R14-056. Community Development. Resolution to approve a fair housing resolution to allow use of federal funds in a Michigan State Housing Development Authority Rental Rehab Program.

VII. PUBLIC COMMENTS

VIII. COMMISSIONER COMMENTS

M I N U T E S

MINUTES ADRIAN CITY COMMISSION

MAY 19, 2014 7:00 P.M.

Official proceedings of the May 19, 2014 regular meeting of the City Commission, Adrian, Michigan.

The regular meeting was opened with prayer led by Don Kleinsmith, professor at

Adrian College and the Pledge of Allegiance to the Flag. PRESENT: Mayor Berryman and Commissioners Gallatin, Dudas, Faulhaber, Rising,

Munson and Berryman Adams. Mayor Berryman in the Chair.

Commissioner Faulhaber, motioned to approve the minutes from the regular meeting

on May 5, 2014; seconded by Commissioner Berryman Adams, and the minutes were adopted by a unanimous vote.

PRESENTATION OF ACCOUNTS

Utility Department Receiving Fund Voucher #3950 through #3955

$79,352.56

General Fund Vouchers #21946 through #21959

$273,858.82

Clearing Account Vouchers amounting to

$391,858.01

TOTAL EXPENDITURES $745,069.39

On motion by Commissioner Dudas, seconded by Commissioner Gallatin, this

resolution was adopted by a unanimous vote.

COMMUNICATIONS

C-1. Finance. – April Revenue and Expenditures report. Mayor Berryman shared a story of a veteran who lives in town with his family, received many injuries in his 9 years of service and is unable to work. Terry Potts and a number of volunteers are taking care of the repairs that are needed on the house that this family lives in as he is unable to do this work himself. The veteran’s father was also present and thanked the volunteers and the City for their assistance to his son and family.

CONSENT AGENDA

CR14-020

RE: CITY COMMISSION– Resolution to reappoint Sister Peg Albert to the DDA

Board for a four (4) year term

WHEREAS, the term of Sister Peg Albert on the DDA Board is expiring; and WHEREAS, Sister Peg Albert has expressed a willingness to continue to serve on the

DDA Board; and

WHEREAS, the Adrian City Commission has given careful consideration to the appointment of the above-named individual.

NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission does, hereby,

approve the reappointment of Sister Peg Albert to the DDA Board for a four (4) year term.

CR14-021

RE: CITY COMMISSION– Resolution to reappoint Al Wilkerson to the DDA Board for a four (4) year term

WHEREAS, the term of Al Wilkerson on the DDA Board is expiring; and WHEREAS, Al Wilkerson has expressed a willingness to continue to serve on the DDA

Board; and



approve the reappointment of Al Wilkerson to the DDA Board for a four (4) year term.

CR14-022

RE: CITY COMMISSION– Resolution to reappoint Todd Harder to the DDA Board for a four (4) year term

WHEREAS, the term of Todd Harder on the DDA Board is expiring; and WHEREAS, Todd Harder has expressed a willingness to continue to serve on the DDA

Board; and



approve the reappointment of Todd Harder to the DDA Board for a four (4) year term.

CR14-023

RE: CITY COMMISSION– Resolution to reappoint Jeff Willett to the DDA Board for a four (4) year term

WHEREAS, the term of Jeff Willett on the DDA Board is expiring; and

WHEREAS, Jeff Willett has expressed a willingness to continue to serve on the DDA

Board; and



approve the reappointment of Jeff Willett to the DDA Board for a four (4) year term.

CR14-024

RE: CITY COMMISSION– Resolution to reappoint Mike Olsaver to the DDA Board for a four (4) year term

WHEREAS, the term of Mike Olsaver on the DDA Board is expiring; and WHEREAS, Mike Olsaver has expressed a willingness to continue to serve on the DDA

Board; and



approve the reappointment of Mike Olsaver to the DDA Board for a four (4) year term.

CR14-025

RE: CITY COMMISSION– Resolution to reappoint Charles Moore Jr. to the DDA Board for a four (4) year term

WHEREAS, the term of Charles Moore Jr. on the DDA Board is expiring; and WHEREAS, Charles Moore Jr. has expressed a willingness to continue to serve on the

DDA Board; and



approve the reappointment of Charles Moore Jr. to the DDA Board for a four (4) year term.

CR14-026

RE: UTILITIES DEPARTMENT –Annual Bids for Treatment Chemicals at Water and Wastewater Plants

WHEREAS the City Commission, by Resolution #R14-036 dated April 21, 2014, adopted the FY2014-15 Budget and General Appropriations Act, which included appropriations for treatment chemicals at the Water ($275,000) and Wastewater ($70,000) Plants; and

WHEREAS the Purchasing Office, in conjunction with the Utilities Department, solicited and received a total of thirteen (13) bids on Tuesday May 13, 2014 for the seven (7) chemicals used in the various treatment processes; and

WHEREAS the Utilities Director recommends acceptance of the low bid in every case;

and WHEREAS a summary of the recommended vendors follows:

Chemical Recommended Supplier Bid Price % Change per lb.

Ferric Chloride PVS Technologies $0.1813 -11.8% Ferric Sulfate Chemtrade Chemicals $0.1117 - 5.5% Pebble Lime Carmeuse Lime $135.00 ton - 1.5% Sodium Hypochlorite JCI Jones Chemical $0.069 - 9.2% Phosphate Carus Corporation $0.52 No change Carbon Dioxide Airgas Carbonic $0.03275 -19.2% Fluorosilicic Acid Chemical Services $0.34 No change WHEREAS the City Administrator recommends approval of this resolution.

NOW THEREFORE BE IT RESOLVED that the Adrian City Commission, by this resolution, hereby authorizes the acceptance of the bid recommendations detailed above for the FY2014-15 Fiscal Year.

CR14-027

RE: UTILITIES DEPARTMENT - Ductile Iron Pipe and Fittings-Annual Bid

WHEREAS, two (2) sealed bids were received May 13, 2014 for the annual purchase of ductile iron pipe and fittings; and

WHEREAS, based on anticipated volumes and adherence to bid specifications, said

bids have been tabulated and recommendations made by the Utilities Director, Finance Director and the City Administrator to select the lowest qualified bidder adhering to bid specifications in each case (Ref: attached bid tabulation); and

WHEREAS, said bids have been considered by the Adrian City Commission. NOW, THEREFORE, BE IT RESOLVED that the bids for Class 52 ductile water main,

ductile iron mechanical joint fittings, retaining glands, gaskets and accessory kits be awarded to the low bidder that met specifications, HD Waterworks Supply of Canton, MI and all gate valves with accessories, tapping valves and tapping sleeves be awarded to Etna Supply of Grand Rapids, MI under the terms and conditions as submitted and as proposed in their sealed bids dated May 13, 2014. On motion by Commissioner Dudas, seconded by Commissioner Munson, Consent

Agenda resolutions CR14-020 thru CR14-027 are adopted by unanimous vote.

REGULAR AGENDA

ORDINANCES

Ord. 14-006. Second reading and adoption of an ordinance to amend Section 58-112, Fireworks Ordinance. On motion by Commissioner Rising, seconded by Commissioner Berryman Adams,

this ordinance was adopted by a unanimous vote. (Effective date – June 2, 2014)

Ord. 14-007. First reading and introduction of an ordinance to amend Article I – Definitions, and Article IV – General Provisions of the Adrian City Code regarding greenhouses.

RESOLUTIONS

R14-045

RE: CITY COMMISSION – RESOLUTION TO APPROVE OR DENY AN APPLICATION FOR THE CLOSURE OF A STREET OR PUBLIC PARKING AREA. WHEREAS, Mandy’s Uptown Bar & Grill has applied for the closure of the sidewalk alleyway behind Mandy’s from June 7, 2014 at 9:00am through June 8, 2014 at 4:00am; and WHEREAS, the City Commission has considered said request including all requested waivers from standard requirements. NOW, THEREFORE, IT IS HEREBY RESOLVED that the application of Mandy’s Uptown Bar & Grill is hereby (approved/denied). IT IS FURTHER RESOLVED that requested waivers of standard conditions are (approved/denied). IT IS FURTHER RESOLVED that the fee for use of City barricades shall be .00 for this event.

On motion by Commissioner Rising, seconded by Commissioner Berryman Adams,

this resolution to approve the application was adopted by a unanimous vote.

R14-046

RE: CITY COMMISSION – RESOLUTION TO APPROVE OR DENY AN APPLICATION FOR THE CLOSURE OF A STREET OR PUBLIC PARKING AREA. WHEREAS, The Brick Wall Pub and Grill has applied for the closure of part of the parking area directly behind the Pub from noon on June 14th through 4:00am on June 15th; and WHEREAS, the City Commission has considered said request including all requested waivers from standard requirements.

NOW, THEREFORE, IT IS HEREBY RESOLVED that the application of The Brick Wall Pub and Grill is hereby (approved/denied). IT IS FURTHER RESOLVED that requested waivers of standard conditions are (approved/denied). IT IS FURTHER RESOLVED that the fee for use of City barricades shall be .00 for this event.

On motion by Commissioner Munson, seconded by Commissioner Faulhaber, this

resolution to approve the application was adopted by a unanimous vote.

R14-047

RE: CITY COMMISSION – RESOLUTION TO APPROVE OR DENY AN APPLICATION FOR THE CLOSURE OF A STREET OR PUBLIC PARKING AREA. WHEREAS, Trudy McSorley has applied for the closure of the Renfrew Court cul-de-sac for a neighborhood picnic on May 26, 2014 from 2:00pm though 7:00pm; and WHEREAS, the City Commission has considered said request including all requested waivers from standard requirements. NOW, THEREFORE, IT IS HEREBY RESOLVED that the application of Trudy McSorley is hereby (approved/denied). IT IS FURTHER RESOLVED that requested waivers of standard conditions are (approved/denied). IT IS FURTHER RESOLVED that the fee for use of City barricades shall be .00 for this event.

On motion by Commissioner Rising, seconded by Commissioner Munson, this

resolution to approve the application was adopted by a unanimous vote.

R14-048

RE: ENGINEERING DEPARTMENT– Division Street Federal Highway Administration Grant Agreement with the Michigan Department of Transportation (MDOT) for Reconstruction of Division Street from Dawes Avenue to Alden Drive

WHEREAS the Adrian City Commission approved the reconstruction of Division Street from Alden Drive to Dawes Avenue and to replace the existing water main in Division Street from US-223 to Dawes Avenue through Resolution in 2013; and

WHEREAS the Adrian City Commission, by Resolution #R13-160 dated July 1, 2013, authorized the engagement of Associated Engineers, Adrian, MI, at a cost of $7,900 to perform survey engineering services in preparation for the reconstruction of Division Street; and

WHEREAS The Adrian City Commission, by Resolution #R14-030 dated March 17,

2014, authorized the engagement of Tetra Tech, Ann Arbor, MI, at a cost of $12,000 to complete design engineering services for the reconstruction and design of the water main replacement for Division Street; and

WHEREAS the Michigan Department of Transportation (MDOT) has submitted a

proposed contract to perform the subject reconstruction project at an estimated cost of $1,005,000, including a $363,500 Federal Highway Administration (FHWA) grant to partially fund the reconstruction portion of the project; and

WHEREAS the subject contract [Control Section STUL 46417, Job Number 117159,

and Contract No. 14-5215] includes a pre-bid estimate of $1,005,000 for Total Project Cost, including State Funding of $363,500, leaving a balance of local match of $267,300 for Part A, the road reconstruction, and $374,200 for Part B, the water main replacement; and

WHEREAS $267,300 for the local matching requirement will be provided from the

City Major Street Fund (202), and $363,500 for water main replacement in the Utility Fund (496); and

WHEREAS, the Finance Director indicates that sufficient funds are available for the

reconstruction purposes (Part A) in the FY2014-15 Major Street Fund (202-451.09-801.203 Division Street), and the Water Capital Project Fund budget has $275,000 budgeted in FY2014-15 with the following budget amendment to provide for the remained of the $374,200:

FY2013-14 496-552.00-975.576 Small Water Mains ($46,150.00) 496-552.00-975.147 Finch Street Water Main ($16,443.00) 496-552.00-975.149 Division Street Water Main $62,593.00 FY2014-15 496-552.00-975.576 Small Water Mains ($36,607) 496-552.00-975.149 Division Street Water Main $36,607 WHEREAS MDOT has requested a certified resolution from the City Commission

authorizing the Mayor and City Clerk to sign the subject contract; and WHEREAS the Project Manager and City Administrator recommend approval of this

resolution authorizing Mayor Jim Berryman and City Clerk Patricia Baker to sign the Federal Highway Administration (FHWA) Contract Agreement with the Michigan Department of Transportation (MDOT).

NOW THEREFORE BE IT RESOLVED that the Adrian City Commission by this

resolution hereby authorizes Mayor Berryman and City Clerk Baker to sign the Contract Agreement between the City of Adrian and the Michigan Department of Transportation (MDOT) to move forward with the Division Street project.

BE IT FURTHER RESOLVED that two certified copies of this resolution shall be provided to the Michigan Department of Transportation (MDOT) along with the signed contract.

On motion by Commissioner Berryman Adams, seconded by Commissioner Rising,

this resolution was adopted by a unanimous vote.

R14-049

RE: ENGINEERING DEPARTMENT– Beecher Street & Center Street Federal Highway Administration Grant Agreement with the Michigan Department of Transportation (MDOT) for Preliminary Engineering for Preempt Traffic Signal and Interconnection at Beecher & Center

WHEREAS the Michigan Department of Transportation (MDOT) has performed a

Diagnostic Study Team Review (DSTR) at the Adrian & Blissfield Rail Crossing located near the intersection of Beecher Street and Center Street; and

WHEREAS MDOT has ordered the City of Adrian to complete a list of safety upgrades

at this Rail Crossing to bring it to current day standards based on their findings from the DSTR; and

WHEREAS the City Engineering Department has obtained a 100% grant from the

MDOT in the amount of $10,000 to solicit and retain a Consulting Firm to perform preliminary engineering services for preempt traffic signal and interconnection upgrades at the Beecher Street & Center Street Rail Crossing; and

WHEREAS the subject contract [Control Section STRG 46066, Job Number 118235C,

and Contract No. 14-5185] includes an estimate of $10,000 for Total Project Design Cost, including State Funding of $10,000, leaving a balance of local match of $0.00; and

WHEREAS the City Engineering Department shall also obtain, at a later date, a 100%

grant from the MDOT to install and construct the preempt traffic signal and interconnection upgrades at the Beecher Street & Center Street Rail Crossing; and

WHEREAS MDOT has requested a certified resolution from the City Commission

authorizing the Mayor and City Clerk to sign the subject contract; and WHEREAS the Project Manager and City Administrator recommend approval of this

resolution authorizing Mayor Jim Berryman and City Clerk Patricia Baker to sign the Contract Agreement with the Michigan Department of Transportation (MDOT).

NOW THEREFORE BE IT RESOLVED that the Adrian City Commission by this resolution hereby authorizes Mayor Berryman and City Clerk Baker to sign the Contract Agreement between the City of Adrian and the Michigan Department of Transportation (MDOT) to move forward this project.

BE IT FURTHER RESOLVED that two certified copies of this resolution shall be provided to the Michigan Department of Transportation (MDOT) along with the signed contract.

On motion by Commissioner Gallatin, seconded by Commissioner Berryman Adams,


R14-050

RE: UTILITIES DEPARTMENT –Wastewater Collection System – Brick Arch Sewer Rehabilitation/Replacement Contract No. 1 Award

WHEREAS, the Adrian City Commission, by Resolution #R12-022 dated March 5,

2012, authorized Jones and Henry Engineers to complete a preliminary design and project plan for the Rehabilitation/Replacement of the Brick Arch Sewers for $60,000, of which 90% was covered by an S2 Grant award; and

WHEREAS, a Public Hearing was conducted on June 3, 2013 to hear and consider comments on the Project Plan for the Brick Arch Sewer Project to complete the requirements for the S2 planning Grant; and

WHEREAS, the Adrian City Commission, by Resolution #R13-155 dated June 17, 2013 authorized Jones and Henry Engineers to develop a final design to rehabilitate/replace the existing brick arch structures as discussed in the Public Hearing and documented in the Project Plan for a cost of $162,000; and

WHEREAS, sealed bids were received on Thursday May 1, 2014 at 2:00pm at the Purchasing Office for the construction of Contract No. 1 of the Brick Arch Sewer Improvement Project with the following results:

Name Location Total Bid Price

E.R. Zeiler Excavating Temperance, MI $1,258,552.50

Slusarski Excavating Adrian, MI $1,418,475.75

E.T. Mackenzie Co. Ann Arbor, MI $2,115,929.25 ;and

WHEREAS, there is $1,000,00 budgeted within the FY2013-14 Sewer Fund Capital Budget, in addition to the following budget amendments:

FY2013-14:

497-555.00-977.516 S Main Street Sewer Replacement ($101,945.86)

497-555.00-975.515 Cure In-Place Lining Project ( 36,473.00)

497-555.00-975.127 Manhole & Line Renovation ( 25,000.00)

497-555.00-977.548 I&I Abatement ( 18,574.00)

497-555.00-975.517 Brick Arch Sewer Project $181,992.86

FY2014-15:

497-555.00-975.515 Cure In-Place Lining Project ($ 50,000.00)

497-555.00-975.127 Manhole Renovation ($ 25,000.00)

497-555.00-977.548 I&I Abatement ($ 1,559.64)

497-555.00-975.517 Brick Arch Sewer Project $ 76,559.64)

;and

WHEREAS, the Utilities Director and City Administrator recommend approval of this resolution to award Contact No.1 of the Brick Arch Sewer Improvement Project to the low bidder, E.R. Zeiler Excavating of Temperance, MI for the total construction cost of $1,258,552.50.

NOW THEREFORE BE IT RESOLVED that the Adrian City Commission, by this resolution, hereby authorizes the engagement of E.R. Zeiler Excavating Temperance, MI in the City’s Standard Professional Services Contract to complete construction of Contract No. 1 of the Brick Arch Sewer Improvement Project for the total construction cost of $1,258,552.50.

On motion by Commissioner Faulhaber, seconded by Commissioner Dudas, this


R14-051

RE: UTILITIES DEPARTMENT –Water Treatment Plant – Authorization to Purchase Floodgates for Lake Adrian Dam

WHEREAS the Lake Adrian Dam was constructed in 1941 to provide a surface water source of water for the City of Adrian; and

WHEREAS the dam was constructed with two floodgates on the bottom of the structure to help control the lake level in Lake Adrian. During a storm event in June of this year we discovered our North floodgate was lodged open approximately one foot and was left inoperable; and

WHEREAS we solicited a proposal from Spicer Group of St. Johns, MI who we have used for many years for services relating to the dam and spillway. Spicer Group would develop plans and specifications to be used to bid out a permanent repair of the floodgate and associated connecting shaft; and

WHEREAS the Adrian City Commission, by Resolution #R13-191 dated September 3, 2013, authorized Spicer Group of St. Johns, MI to provide services associated with preliminary engineering, MDEQ permitting, final design and bidding for the Lake Adrian Dam repair project for a total fee of $34,000.00; and

WHEREAS part of the project would include the replacement of the two 48”x48” floodgates, and due to the long lead time for the fabrication of these gates a recommendation was made to separate this from the project and purchase these gates separately; and

WHEREAS Spicer Group solicited quotes from qualified manufacturers of this type of gate with one response from Hydro Gate of Denver, CO for $17,978 each for a total price of $35,956.00; and

WHEREAS our consultant has used this manufacturer in the past with good success and we have also used this firm in the past for much smaller gates with no issues and this quote does fall in line with our engineers estimate for this equipment.

NOW THEREFORE BE IT RESOLVED that the Adrian City Commission, by this

resolution, hereby authorizes the purchase of two floodgates and related components from Hydro Gate of Denver, CO for $17,978.00 each for a total price of $35,956.00.

BE IT FURTHER RESOLVED that, in the best interest of the City, the competitive bid process be waived, in accordance with the City’s Purchasing Policy as specified in Chapter 12 of the City Charter and Section 2-304 of the Codified City Ordinances.

BE IT FURTHER RESOLVED that the FY2013-14 Budget be amended as follows: Water Capital Projects Fund: 496-000.00-676.591 Transfer In-Water $35,956.00 496-549.00-975.139 Lake Adrian Dam Flood Gates $35,956.00 Water Fund: 591-000.00-697.000 Prior Years Revenue $35,956.00 591-965.00-969.496 Transfer Out-Capital Projects $35,956.00

On motion by Commissioner Gallatin, seconded by Commissioner Faulhaber, this


R14-052

TRANSPORTATION DEPARTMENT – Authorization to Purchase Four (4) Dial-a-Ride Buses with Michigan Department of Transportation (MDOT) Funds

WHEREAS, the City of Adrian desires to continue and enhance provisions of Dial-A-Ride transportation services through federal and state grant funded improvements; and

WHEREAS the Dial-A-Ride Program has been awarded a grant agreement:

•Agreement No 2012-0027, Authorization No: P4 – FY 2013 Section 5311 Capital/Small Cities (5,000 – 50,000) Program/Congestion Mitigation and Air Quality Improvement Program in the amount of $339,250 for the purchase of three (3) <30ft replacement buses at $198,000 and one (1) <30 ft replacement bus at $132,500; and One line item for Tires at $8,750; and

WHEREAS, the Transportation Coordinator and City Administrator recommend that

the competitive bid process be waived in favor of using the State of Michigan MIDeal

Purchasing Program, and that four (4) buses be purchased from Hoekstra Transportation, Inc., Grand Rapids, MI at a cost not to exceed $314,022.67; and

WHEREAS, the Finance Director indicates that grant funds will be available for the

purpose in the Transportation Fund (588) FY2014-15 budget;

NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission, by this resolution, hereby authorizes the use of MDOT grant funds to purchase four (4) buses from Hoekstra Transportation, Inc., Grand Rapids, MI, at a cost not to exceed $314,022.67; and

BE IT, FURTHER, RESOLVED, that in the best interests of the City, the competitive bid process be waived in favor of using the State of Michigan MIDeal Purchasing Program, in accordance with the City’s Purchasing Policy as specified in Chapter 12 of the City Charter and Section 2-304 of the Codified City Ordinances.

On motion by Commissioner Berryman Adams, seconded by Commissioner Dudas,


R14-053

RE: TRANSPORTATION – authorize the Mayor and City Clerk to execute Authorization #P5/R1.

WHEREAS, the City of Adrian desires to continue provisions of Dial-A-Ride service; and,

WHEREAS, a Project Authorization had been proposed which provided FY 2014 Section 5311 Operating assistance for such service, effective October 1, 2013 and expiring September 30, 2014, based on 16% of the estimated eligible costs; and

WHEREAS, this project authorization included partial funding for the year, approximately 43% of the 16% of the estimated eligible costs which is $28,990; and

WHEREAS, the maximum amount to be paid will not exceed 16% of the audited costs and if funds are insufficient to reimburse at 16% of the audited costs, a new reimbursement percentage will be calculated for all agencies; and

WHEREAS, a REVISED Project Authorization has been proposed which provides FY 2014 Section 5311 Operating assistance for such service and increases operating assistance funds by $38,428, and be it;

RESOLVED, that the City Commission of the City of Adrian does hereby approve the proposed REVISED Agreement No. 2012-0027, Authorization No: P5/R1 for FY 2014 Section 5311 Operating Assistance, and be it;

FURTHER RESOLVED, that the monies from this grant be given to Adrian Dial-A-Ride in accordance with the terms of the Authorization #P5/R1, and;

HEREBY, authorize the Mayor, Jim Berryman and City Clerk, Pat Baker to execute Authorization #P5/R1 for and on behalf of the City of Adrian.

On motion by Commissioner Munson, seconded by Commissioner Rising, this


R14-054

RE: COMMUNITY DEVELOPMENT – Resolution of Intent to Create and Provide for the operation of a Local Development Financing Authority for the City of Adrian pursuant to and in accordance with the provisions of Act 281 of the Public Acts of the State of Michigan of 1986, as amended WHEREAS, in the City of Adrian’s 2013-2015 Strategic Plan, a high priority goal is to “create and nurture a vibrant place to attract residents and jobs”; and

WHEREAS a specific action step identified in the 2013-2015 Strategic Plan is to consider use of a Tax Increment Capture mechanism to “strengthen and diversify” the local economy; and

WHEREAS, the City Commission of the City of Adrian is strongly committed to the revitalization and development of local properties to prevent conditions of unemployment and promote economic growth; and WHEREAS, the City Commission has concluded these objectives are furthered by the creation of a Local Development Financing Authority and the exercise of powers granted to a board authority pursuant to the Local Development Financing Act, Act 281 of 1986, as amended; and

WHEREAS, in order to create a Local Development Financing Authority, the Act requires the Commission (a) declare by resolution its intention to create and provide for the operation of a Local Development Financing Authority (LDFA) and designate the boundaries of the authority district or districts; (b) to publish and provide a notice of the public hearing in accordance with the requirements set forth in the Act (MCL 125.2154); (c) to conduct a public hearing affording a resident, taxpayer, or property owner from a taxing jurisdiction in which the proposed district is located or an official from the taxing jurisdiction with millage that would be subject to capture a right to be heard in regard to the establishment of the LDFA and the boundaries of the proposed district; and, (d) to adopt a resolution establishing the LDFA and designating the boundaries of the district or districts within which its powers are exercised.

NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission hereby declares (1) its intention to create and provide for the operation of an LDFA within the City of Adrian pursuant to and in accordance with the provisions of the Act. (2) For purposes of complying with the Act, the Commission designates as the proposed boundaries of the LDFA district the real property described and depicted on the map attached as Exhibit “A” which is incorporated herein by reference. (3) A public hearing shall be held before the Commission on Monday, June 16, 2014, at 7:00pm, at the City Chambers building at 159 E. Maumee Street in Adrian Michigan, on the adoption of a resolution creating the LDFA within the City of Adrian and designating the boundaries of the district or districts within which the LDFA shall exercise its powers. (4) The City Clerk of the City of Adrian shall give notice to the public, in the form attached as Exhibit “B”, of the public hearing by causing notice: (a) to be published twice in the Daily Telegram, a daily newspaper of general circulation in the City of Adrian, not more than 40 days and not less than 20 days before the hearing. (b) To be

mailed, by certified mail, to the property taxpayers of record in the proposed district or districts and the governing body of each taxing jurisdiction levying taxes that would be subject of capture if the LDFA is established and a tax increment financing plan is approved.

On motion by Commissioner Faulhaber, seconded by Commissioner Munson, this


MISCELLANEOUS

1. Adrian Fire Department Report.

2. D.A.R.T. Passenger Ridership Report.

3. Departmental Report.

4. Planning Commission Meeting Minutes.

PUBLIC COMMENT

1. Al Wilkerson – Governor Croswell Tea Room – commented on how wonderful it was to have so many people downtown, many from out of town, for the performances of Les Miserables at the Croswell this past weekend.

2. Olivia Nicholson – Joy Rd – brought in a signed petition and asked for assistance

from the City to make certain that a section of fence owned by the Sand Creek Apartments be repaired as it has been broken for some time. This will be investigated by the City.

COMMISSIONER COMMENTS

1. Commissioners Berryman Adams, Dudas, Faulhaber and Mayor Berryman all agreed

that Les Miserables was an excellent show and that it was wonderful to see so many people in town from so many different places. Mayor Berryman also addressed the recent violence on the East Side of town and that our Police Department have done a wonderful job in handling the tension there. Chief Emrick was encouraged at the calls he has received from the residents; they are coming forward to help with what they can.

The next regular meeting of the Adrian City Commission will be held on Monday,

June 2, 2014 at 7:00 p.m. in the City Chambers Building, 159 E. Maumee St, Adrian, MI 49221.

Jim Berryman Pat Baker Mayor City Clerk

CHECK REGISTER

June 2, 2014

I have examined the attached vouchers and recommend approval of them for payment. __________________________________ Shane Horn City Administrator

SAH:mld RESOLVED, that disbursements be and they are hereby authorized for warrants directed to be drawn on the City Treasurer for the following:

Utility Department Vouchers

Vouchers #3956 through #3960 ..................................... $126,806.48

General Fund

Vouchers #21960 through #21971 ................................ $708,534.41

Clearing Account Vouchers

amounting to............................................................... $232,203.46

TOTAL EXPENDITURES ............................................................. $1,067,544.35

On motion by Commissioner , seconded by

Commissioner , this resolution was ____________

by a _______ vote.

June 2, 2014 UTILITIES FUND CHECK REGISTER

CHECK# AMOUNT PAYEE DESCRIPTION

3956 $ 65,194.97 City of Adrian April 2014 Due To/From 3957 $ 132,716.65 City of Adrian Clearing 511911 4 AP Check Register 3958 $ 61,442.40 City of Adrian Payroll Payroll w/e 5/23/ 14 3959 $ 130.00 City of Adrian Rec Trust NSF Fees 3960 $ 39.1 1 Frontier Communications May 20 14 Telephone

$ 259,523. 13

$ (132,716.65) Less: Check 3957

$ 126,806.48 TOTAL

June 2, 2014

June 2, 2014 GENERAL FUND

CHECK REGISTER

CHECK# AMOUNT PAYEE DESCRIPTION

21960 $ 414,708.50 City of Adrian April 2014 Due To/From 21961 City of Adrian - Utilities EFT State ofMichigan May 2014 21962 $ 241,436.37 City of Adrian Clearing 5/19/ 14 AP Check Register 21963 City of Adrian Utilities EFT State of Michigan May 20 14 21964 $ 184,167.01 City of Adrian Payroll Payroll w/e 5/23/14 21965 $ 13,805.62 First Federal Soc Sec. w/e 5/23/14 21966 $ 50.00 City of Adrian Rec Trust NSF Fees 21967 City of Adrian Utilities EFT State of Michigan May 2014 21968 $ 85,704.27 Blue Cross Blue Shield June 2014 BCBS Premium 21969 $ 557.04 Frontier Communications May 20 14 Telephone 21970 $ 7,893.80 Nola's Transportation Payroll w/e 5/30114 21971 $ 1,648.17 Lenawee Fuels Fuel for Cemetery 5/22/14

$ 949,970.78

$ (241,436.37) Less : Check 21962

$ 708,534.41

June 2, 2014

05/28/2014 11:44 AM INVOICE APPROVAL BY VENDOR REPORT FOR CITY OF ADRIAN, MICHIGAN User : SHOLTZ EXP CHECK RUN DATES 06/02/2014 - 06/02/2014 DB : Adrian BOTH JOURNALIZED AND UNJOURNALIZED

Cl aimant

1 . ACP OF LENAWEE , INC . 2 . ADRIAN NAPA 3 . ADVANCE AUTO PARTS COMMERCIAL CHRG 4 . AFFORDABLE TOWING & AUTO REPAIR 5 . AIRGAS USA , LLC 6 . AMERICAN OFFICE SOLUTIONS, INC . 7 . MARK ANDERSON 8 . APPLE MAT RENTAL 9 . APWA - MICHIGAN CHAPTE R - MPSI

10. ARCH WIRELESS 11. AUTO ZONE COMMERCIAL 12 . BAKER & TAYLOR BOOKS 13 . BANK OF NEW YORK MELLON 14. BARRETT ' S GARDEN CENTER, INC 15. BARTOLO SURVEYING LLC 16 . BATTERY WHOLESALE 17 . BEACON FORMS & LABELS INC . 18 . GREG BELL CHEVROLET CADILLAC INC 19 . BILL ' S SERVICE, INC . 20. MARK BISHOP 21. ROBERT BISHOP 22. BLACK SWAMP EQUIPMENT 2 3 . TODD BROWN 24. CARUS CORPORATION 25. CDW-G COMPUTER SUPPLIES 2 6 . CENGAGE LEARNING 27 . CHEMICAL SERVICES, INC . 28 . CLIFT BUICK-GMC 29 . COLE- PARMER INSTRUMENT CO 30 . COLLECTIVE DATA 31. JUSTIN COMBS 32 . COMCAST 33 . CUTLER DICKERSON CO 34 . DARBY READY-MIX 35 . JERRY DAVIS 36 . DETROIT FREE PRESS 37. MICHELLE DEWEY 38. DEXTER ' S INC . 39 . H. DOMINE ENTERPRISES INC 40 . E & B SALVAGE LLC 41 . STEVE EBERLE 42 . EJ USA, INC . 43 . EUROFINS EATON ANALYTICAL 44 . FASTENAL COMPANY 45 . FEDERAL EXPRESS 4 6 . FIRSTLAB 47 . FROHM & WIDMER INC 48 . GFS CHEMICALS INC . 4 9. MARK GIGAX 50 . GLOBAL EQUIPMENT COMPANY

OPEN Amount Claimed

21 , 400 . 00 124 . 39

19.98 125.00

37.84 70.90

286 . 47 174 . 60 684 . 00

34 . 70 130.86 545 . 52 750 . 00

23.94 2,800 . 00

72.08 1 , 525 . 10

19.98 97.81 20.00

248.43 605 . 50 820.00

5, 792 .80 377 . 31

40 . 93 875 . 50

9.52 57.00

1,236 . 25 10 . 00

4 . 32 1,430 . 75 1,207.50

20.00 235.7 4

20 . 00 95 . 88

6, 756 . 40 378 . 20 20.00

140 . 37 270.00 635 . 34 17 7 . 67

17 . 95 12 , 400 . 00

662 . 85 20 . 00

269 . 82

Amount Owed

Page: 1/3

Amount Rejected

05/28/201 4 11:44 AM INVOICE APPROVAL BY VENDOR REPORT FOR CITY OF ADRIAN, MICHIGAN User : SHOLTZ EXP CHECK RUN DATES 06/02/2014 - 06/02/2014 DB : Adrian BOTH JOURNALIZED AND UNJOURNALIZED

Claimant

51 . GOVCONNECTION INC

52 . GREY HOUSE PUBLISHING, INC .

53 . DENISE GRITZMAKER

54 . HAENGEL & ASSOCIATES ENG. , INC

55 . HISTORICAL SOCIETY OF MICHI GAN

56 . SHANE HORN

57 . DAVID HUBBARD

58 . HUBBARD 'S AUTO CENTER INC

59 . I C M A VANTAGE POINT

60 . I.T. RIGHT

61 . ICMA RETIREMENT CORPORATION

62 . JOHN DEERE LANDSCAPES

63 . JAMES KARLE

64 . ERIC KELLY

65 . KEMIRA WATER SOLUTIONS INC

66 . LANSING SANITARY SUPPLY INC

67 . LENAWEE COUNTY FIRE CHIEFS ASSOC

68 . LENAWEE COUNTY TREASURER

69 . LENAWEE INTERMEDIATE SCHOOL

70. LENAWEE TIRE & SUPPLY CO , INC .

71 . LLOYD' S REPAIR SERVICE

72 . LONG ' S OUTDOOR POWER

73 . LUBRICATION ENGINEERS, INC

7 4 . MICHAEL MARVIN

75 . MASSON ' S ELECTRIC, INC

76 . MCGOWAN ELECTRIC SUPPLY INC

77 . MICH IGAN METER TECHNOLOGY GROUP INC

78 . MICHIGAN SECTION-AWWA

7 9 . STATE OF MICHIGAN

80 . MIDAS AUTO SERVICE EXPERTS

81 . MIDWEST TAPE

82 . H T MORIARTY CO INC

83 . MT BUSINESS TECHNOLOGIES, INC

84 . MUNICIPAL EMPLOYEES ' RETIRE

85 . MUNICIPAL WEB SERVICES

86 . NORTH EASTERN UNIFORMS & EQUIPMENT

87. O. P . AQUATICS

88 . MIKE OSBORN

89 . PARAGON LABORATORIES INC

90. DAVID PATE

91 . PEERLESS SUPPLY INC

92 . PHYSIO- CONTROL, INC .

93 . PLATINUM PLUS

94 . PREIN & NEWHOF ENGINEERS

95 . GLENN PRESTON

96 . PRIORITY ONE EMERGENCY

97 . PROMEDICA CORP OF MICHIGAN

98 . QUILL CORPORATION

99 . RECORDED BOOKS LLC.

100 . TIM RITCHIE

OPEN Amount Cla imed

445.00

150.50

20 . 00

3 , 900 . 00

65 . 00

20 . 00

65 . 00

315.99

4,888 .67

1 , 517 . 75

158 . 68

860 .80

20 .00

20 .00

9 , 241.68

965.50

50 . 00

2,437.20

817 . 30

117 . 14

387.75

563.39

239.05

20 . 00

259 . 76

8 . 60

44 .00

475 . 00

180 . 00

49 . 95

87.27

1,586.00

87.40

102,448.62

200.00

893.94

1,401.30

20 . 00

1,169.00

20.00

187.03

384.40

266.32

272.00

20.00

292 . 25

720 . 00

1 , 075 .47

297 . 00

20 . 00

Amount Owed

Page : 2/3

Amount Rejected

05/28/2014 11:44 AM INVOICE APPROVAL BY VENDOR REPORT FOR CITY OF ADRIAN , MICHIGAN User : SHOLTZ EXP CHECK RUN DATES 06/02/2014 - 06/02/2014 DB : Adrian BOTH JOURNALIZED AND UNJOURNALIZED

Claimant

101 . TIM ROBERTS 102. WILLIAM SADLER

103 . SENTIMENTAL PRODUCTIONS

104 . ED SOTO

105 . SPECTRUM PRINTERS INC 106 . SPENCER MANUFACTURING INC.

107. SPRING VALLEY TRUCKING

108 . STAPLES CREDIT PLAN

109 . STATE INDUSTRIAL PRODUCTS

110. STEVE PIFER

111 . STEVENS DISPOSAL

112 . STEVENSON LUMBER , INC.

113. SUPERIOR UNIFORM SALES INC.

114. THOMSON WEST

115 . TIME EMERGENCY EQUIPMENT INC

116. T-MOBILE

117 . US POSTMASTER

118. U.S . BARRICADE LLC

119 . UNIQUE PAVING MATERIALS CORP

120 . UNUM LIFE INSURANCE COMPANY

121. USA BLUEBOOK

122 . VAN BRUNT TRANSPORT INC

123. VERIZON WIRELESS

124 . DENNIS VESCELIUS

125. WATER ENVIRONMENT FED.

126. WEPHOTO LLC

127 . WESTERN LIME CORPORATION

128 . RYAN WHITE

129 . WINANS, KIMI KO

130 . WORLD BOOK SCHOOL & LIBRARY

131 . F.B . WRIGHT CO

***TOTAL ALL CLAIMS***

OPEN Amount Claimed

213.00 20 .00

120.00

139 . 09

450.00

332 . 50

342 . 27

15 9 . 29

499.00

90 . 10

1,120 . 23

15 . 16

365.14

2 , 460 . 03

263 . 53

29.99

2 , 000 . 00

810 . 00

4 , 980.00

2 , 112.59

207.77

2 , 021.8 1

80.07

20 .00

11 6 .00

1,000.00

5 , 754 . 00

20.00

98.00

1 , 461.60

1 , 371 . 38

232 , 203.46

Amount Owed

Page: 3/3

Amount Rejected

CONSENT AGENDA

CR14-028 June 2, 2014 RE: CITY COMMISSION– Resolution to appoint Mark Murray to the Local Officers

Compensation Commission for a Seven (7) year term

RESOLUTION

WHEREAS, a vacancy exists on the Local Officers Compensation Commission; and WHEREAS, Mark Murray has expressed a willingness to continue to serve on the

Local Officers Compensation Commission; and



approve the appointment of Mark Murray to the Local Officers Compensation Commission for a seven (7) year term.

On motion by Commissioner ___________________________, seconded by

Commissioner _____________________________, this resolution was _______________

by a _________________ vote.

CR14-029 June 2, 2014 RE: CITY COMMISSION– Resolution to reappoint Rhea Mills to the Local Officers


RESOLUTION

WHEREAS, the term of Rhea Mills on the Local Officers Compensation Commission is expiring; and

WHEREAS, Rhea Mills has expressed a willingness to continue to serve on the Local

Officers Compensation Commission; and



approve the reappointment of Rhea Mills to the Local Officers Compensation Commission for a seven (7) year term.



by a _________________ vote.

CR14-030 June 2, 2014 RE: CITY COMMISSION– Resolution to reappoint Peter Paulin to the Local

Officers Compensation Commission for a Seven (7) year term

RESOLUTION

WHEREAS, the term of Peter Paulin on the Local Officers Compensation Commission is expiring; and

WHEREAS, Peter Paulin has expressed a willingness to continue to serve on the Local




approve the reappointment of Peter Paulin to the Local Officers Compensation Commission for a seven (7) year term.



by a _________________ vote.

CR14-031 June 2, 2014 RE: CITY COMMISSION– Resolution to reappoint Jack Georgal to the Local

Officers Compensation Commission for a Seven (7) year term

RESOLUTION

WHEREAS, the term of Jack Georgal on the Local Officers Compensation Commission is expiring; and

WHEREAS, Jack Georgal has expressed a willingness to continue to serve on the

Local Officers Compensation Commission; and



approve the reappointment of Jack Georgal to the Local Officers Compensation Commission for a seven (7) year term.



by a _________________ vote.

CR14-032 June 2, 2014 RE: CITY COMMISSION– Resolution to reappoint Sam Lieto to the Local Officers


RESOLUTION

WHEREAS, the term of Sam Lieto on the Local Officers Compensation Commission is expiring; and

WHEREAS, Sam Lieto has expressed a willingness to continue to serve on the Local




approve the reappointment of Sam Lieto to the Local Officers Compensation Commission for a seven (7) year term.



by a _________________ vote.

CR14-033 June 2, 2014 RE: CITY COMMISSION– Resolution to reappoint Jim Phelps to the Local Officers


RESOLUTION

WHEREAS, the term of Jim Phelps on the Local Officers Compensation Commission is expiring; and

WHEREAS, Jim Phelps has expressed a willingness to continue to serve on the Local




approve the reappointment of Jim Phelps to the Local Officers Compensation Commission for a seven (7) year term.



by a _________________ vote.

TO: Shane A. Horn City Administrator FROM: Scott Holtz Asst. Finance Director SUBJECT: Annual Backfill Material May 19, 2014 I concur with the recommendation of Assistant Finance Director to award the annual bid for the purchase of Backfill Material to GS Materials, Inc. of Napoleon, Ohio. GS Materials Inc. was the low bidder, and we have used them in the past and have been satisfied with their product and service. ___________________________________ Shane A. Horn City Administrator SAH:mld Sealed bids were received until 2:00 p.m. EDT on Tuesday, May 13, 2014 for the purchase of the city’s annual backfill materials (sand and topsoil). The following bids were received:

Sand Per Ton

Top Soil Per Ton

Van Brunt Transport Inc Onsted MI

$ 7.20 $ 18.00 ton

GS Materials Inc Napoleon, OH

$ 6.95 Using Mich. Doubles

$ 15.05 ton Using Mich. Doubles

Stoneco of Michigan Monroe, MI

$ 7.25

No Bid

I recommend the sand and top soil be awarded to GS Materials. We have used this supplier in the past and are satisfied with their product and service.

Respectfully submitted, Scott Holtz Asst. Finance Director

CR14-034 June 2, 2014 RE: DEPARTMENT OF PUBLIC WORKS – Backfill Material Annual Bid

RESOLUTION WHEREAS the City of Adrian Purchasing Office, in collaboration with the Department of Public Works, has solicited and received bids on Tuesday, May 13, 2014 for the 2015 construction season for purchase of backfill material, with the following results:

Sand Per Ton

Top Soil

Van Brunt Transport Inc Onsted, MI

$ 7.20 $ 18.00 ton

GS Materials Inc Napoleon, OH

$ 6.95 Using Mich. Doubles

$ 15.05 ton Using Mich. Doubles

Stoneco of Michigan Monroe, MI

$ 7.25

No bid

WHEREAS, the Assistant Finance Director and City Administrator recommend the selection of the low bidder GS Materials for both Sand and Top Soil; and WHEREAS, the Finance Director indicates that sufficient funds are available for this purpose in the FY2014-15 Annual Operating Budget. NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission, by this resolution, hereby authorized the selection of the low bid of GS Materials for purchase of backfill material under the terms and conditions as submitted and as proposed in their sealed bids dated May 13, 2014. On motion by Commission_____________________. Seconded by Commission_______________________, this resolution was adopted by a ____________vote.

TO: Shane A. Horn City Administrator FROM: Scott A. Holtz Assistant Finance Director SUBJECT: Annual Bid – Equipment Rental May 19, 2014 I concur with the recommendation of Assistant Finance Director to award the annual bid for the purchase of Equipment Rental to Slusarski Excavating, of Adrian, Michgian. Slusarski Excavating was the sole bidder, and we have used them in the past and have been satisfied with their product and service. ___________________________________ Shane A. Horn City Administrator SAH:mld Sealed bids were received until 2:00 p.m. E.D.T. on Tuesday, May 13, 2014, at the Purchasing Office, for the city’s annual equipment rental rates. I recommend the bid be awarded to the low bidder, Slusarski Excavating. The prices are as follows, along with current pricing:

ITEM Slusarski Excavating Adrian MI

Pricing 2013-14

Motor Grader $105.00 $98.00 Earth Mover $110.00 $98.00 Small Backhoe $85.00 $79.00 Large Backhoe – ½ cy $91.00 $89.00 Large Backhoe – ¾ cy $105.00 $105.00 Large Backhoe – 1 cy $125.00 $115.00 Drum Compactor CAT $98.00

Champion $95.00 $95.00 $85.00

Bulldozer-Small $89.00 $85.00 Bulldozer-Large $98.00 $95.00 Tri-Axle Dump Truck $80.00 $79.00 Quad-axle Dump Truck $95.00 $89.00 Low Boy $98.00 $95.00 Notice 2 days

Respectfully submitted, Scott A. Holtz Assistant Finance Director

CR14-035 June 2, 2014 RE: DEPARTMENT OF FINANCE – Equipment Rental Award

RESOLUTION

WHEREAS, the City of Adrian Purchasing Office, in collaboration with the Department of Public Works, has solicited and received bids on Tuesday, May 13, 2014 for the FY 2015 construction season for equipment rental, with the following results:

ITEM Slusarski Excavating Adrian MI

Motor Grader $105.00 Earth Mover $110.00 Small Backhoe $85.00 Large Backhoe – ½ cy $91.00 Large Backhoe – ¾ cy $105.00 Large Backhoe – 1 cy $125.00 Drum Compactor CAT $98.00

Champion $95.00 Bulldozer-Small $89.00 Bulldozer-Large $98.00 Tri-Axle Dump Truck $80.00 Quad-axle Dump Truck $95.00 Low Boy $98.00 Notice 1-2 days

WHEREAS, the City Engineer and City Administrator recommend the acceptance of sole bidder Slusarski Excavating, Adrian, Michigan, for the engagement in the City’s Standard Professional Services Contract for Equipment Rental; and

WHEREAS, the Finance Director indicates that sufficient funds are available for this

purpose in the FY2014-15 Annual Operating Budget. NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission by this

resolution, hereby authorizes the acceptance of the sole bid of Slusarski Excavating, Adrian, Michigan, and engagement in the City’s Standard Professional Services Contract for Equipment Rental under the terms and conditions as submitted and as proposed in their sealed bids dated May 13, 2014.

On motion by Commissioner _________________________, seconded by

Commissioner _________________________________, this resolution was adopted by a

________________ vote.

TO: Shane A. Horn City Administrator FROM: Scott A. Holtz Assistant Finance Director SUBJECT: Annual Bid – Downtown Refuse May 21, 2014 I concur with the recommendation of Assistant Finance Director to award the annual bid for the purchase of Downtown Refuse to Republic Services of Wayne, Michigan. Republic Services was the low bidder, and they have merged with our current provider, Allied Waste. ___________________________________ Shane A. Horn City Administrator SAH:mld Sealed bids were received until 2:00 p.m. E.D.T. on Tuesday, May 20, 2014, for the city’s Downtown Refuse service. The following bids were received.

Stevens Disposal Temperance, Michigan

Republic Services Wayne, Michigan

Six yard dumpster with pick up six times a week (Mon-Sat)

$250.00 each $1,500.00 month

$ 196.41 each $1,178.46 month

Four yard dumpster with pick up twice per week (Mon-Sat)

$60.00 each $360.00 month

$ 36.37 each $218.22 monthly

Price for added pickup $50.00 per dumpster Trash $32.74/container Cardbd $18.19/container

Cost reduction to eliminate pickups $0.00 Trash $32.74/container Cardbd $18.19/container

Price adjust for year 2 and year 3 2nd year 5% maximum 3rd year 5% maximum

No price increase for year 2 or year 3

I recommend the bid for Downtown Refuse service be awarded to the low bidder, Republic Services, Wayne, Michigan. Republic merged with our current provider, Allied Waste. This bid reflects a slight decrease in cost of monthly service. Respectfully, Scott A. Holtz Assistant Finance Director

CR14-036 June 2, 2014 RE: DEPARTMENT OF FINANCE – DOWNTOWN REFUSE

RESOLUTION

WHEREAS, the City of Adrian Purchasing Office, in collaboration with the Downtown Development Authority, has solicited and received bids on Tuesday, May 20, 2014 for the Downtown Refuse service with the following results:

Stevens Disposal Temperance,

Michigan

Republic Services Wayne, Michigan

Six yard dumpster with pick up six times a week (Mon-Sat)

$250.00 each $1,500.00 month

$ 196.41 each $1,178.46 month

Four yard dumpster with pick up twice per week (Mon-Sat)

$60.00 each $360.00 month

$ 36.37 each $218.22 monthly

Price for added pickup $50.00 per dumpster

Trash $32.74/container Cardbd $18.19/container

Cost reduction to eliminate pickups

$0.00 Trash $32.74/container Cardbd $18.19/container

Price adjust for year 2 and year 3 2nd year 5% maximum

3rd year 5% maximum

No price increase for year 2 or year 3

WHEREAS, the Assistant Director of Finance and City Administrator recommend the

acceptance of the low bidder Republic Services, Wayne, Michigan, for the engagement in the City’s Standard Professional Services Contract for Downtown Refuse service; and


purpose in the FY2014-15 Annual Operating Budget NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission by this

resolution, hereby authorizes the acceptance of the low bid of Republic Service, Wayne, Michigan, and engagement in the City’s Standard Professional Services Contract for Downtown Refuse service, under the terms and conditions as submitted and as proposed in their sealed bids dated May 20, 2014.


Commissioner _________________________________, this resolution was adopted by a ________________ vote.

TO: Shane A. Horn City Administrator FROM: Scott A. Holtz Assistant Finance Director SUBJECT: Annual Bid – Motor Oil and Grease FY15 May 21, 2014 I concur with the recommendation of Assistant Finance Director to award the annual bid for the purchase of Motor Oil and Grease. Lyden Oil Company was the sole bidder. ___________________________________ Shane A. Horn City Administrator SAH:mld Sealed bids were received until 2:00 p.m. E.D.T. on Tuesday, May 20, 2014, for the city’s annual bid for Motor Oil and Grease FY15. The following bids were received:

ITEM Lyden Oil Company Lansing MI

Motor Oil 15-w-40

$ 7.54 gal Proguard CJ4

Motor Oil 5W20

$6.85 gal Proguard 5W20

Motor Oil 5W30

9.49 gal Gulf Dexos

Transmission Oil $6.64 gal Proguard

Multi-Purpose Gear Oil $1.43 lb Proguard

Grease $2.30 lb Proguard

Anti-Freeze $5.19 gal Innovative

Hydraulic Oil $6.26 gal Proguard

EBL Grease $ 19.39 gal Kendall

Tractor Hydraulic Fluid $ 6.44 gal Proguard

Anti-Freeze $8.99gal Final Charge 50/50

Transmission Fluid $36.35 gal BP Autran Syn 295

Delivery 2 days Discount None Terms Net 30 Conditions Subject to change with 30 day

notice.

I recommend the bid for Motor Oil and Grease be awarded to the only bidder, Lyden Oil Co., Lansing, Michigan. Lyden Oil Co. has provided this service this past year and we are satisfied with their service. This bid reflects no increase over the bid from last fiscal year. Respectfully, Scott A. Holtz Assistant Finance Director

June 2, 2014 CR14-037 RE: DEPARTMENT OF FINANCE – MOTOR OIL AND GREASE

RESOLUTION

WHEREAS, the City of Adrian Purchasing Office, in collaboration with the Department of Public Works, has solicited and received bids on Tuesday, May 20, 2014 for the FY 2015 purchase of Motor Oil and Grease, with the following results:

ITEM Lyden Oil Company Lansing MI

Motor Oil 15-w-40

$ 7.54 gal Proguard CJ4

Motor Oil 5W20

$6.85 gal Proguard 5W20

Motor Oil 5W30

9.49 gal Gulf Dexos

Transmission Oil $6.64 gal Proguard

Multi-Purpose Gear Oil $1.43 lb Proguard

Grease $2.30 lb Proguard

Anti-Freeze $5.19 gal Innovative

Hydraulic Oil $6.26 gal Proguard

EBL Grease $ 19.39 gal Kendall

Tractor Hydraulic Fluid $ 6.44 gal Proguard

Anti-Freeze $8.99gal Final Charge 50/50

Transmission Fluid $36.35 gal BP Autran Syn 295

Delivery 2 days Discount None Terms Net 30 Conditions Subject to change with 30 day

notice.

WHEREAS, the Assistant Director of Finance and City Administrator recommend the acceptance of the low bidder Lyden Oil Co, Lansing, Michigan, for the engagement in the City’s Standard Professional Services Contract for Motor Oil and Grease; and

WHEREAS, the Finance Director indicates that sufficient funds are available for this purpose in the FY2014-15 Annual Operating Budget.

NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission by this

resolution, hereby authorizes the acceptance of the low bid of Lyden oil Co., Lansing, Michigan, and engagement in the City’s Standard Professional Services Contract for Motor Oil and Grease, under the terms and conditions as submitted and as proposed in their sealed bids dated May 20, 2014.



TO: Shane A. Horn City Administrator FROM: Scott A. Holtz Assistant Finance Director SUBJECT: Annual Bid – Limestone May 21, 2014 I concur with the recommendation of Assistant Finance Director to award the annual bid for the purchase of Limestone to Van Brunt Transport of Onsted, MI. Van Brunt Transport was the low bidder.

___________________________________

Shane A. Horn City Administrator SAH:mld Sealed bids were received until 2:00 p.m. E.D.T. on Tuesday, May 20, 2014, for the city’s annual Limestone requirements. The following bids were received:

Van Brunt Transport Onsted, MI

Aggregate Industries Kalamazoo, MI

Stoneco of Michigan

Monroe, MI #1 – City storage #1 – Construction site #1 – Per Ton at Plant

$ 12.25 $ 12.25

$17.10 $17.10 $18.50

$ 14.00 $ 14.00

$9.50 #2 – City storage #2 – Construction site #2 – Per Ton at Plant

$ 12.25 $ 12.25

$13.25 $13.25 $11.00

$ 14.00 $ 14.00


$ 13.80 $ 13.80

$13.75 $13.75 $11.65

$ 17.50 $ 17.50 $12.75

#411 – City storage #411 – Construction site #411 – Per Ton at Plant

$ 11.75 $ 11.75

$11.95 $11.95 $13.30

ALT MDOT 23A

$ 13.10 $ 13.10

$8.55

#304 – City storage #304 – Constuction site #304 = Per Ton at Plant

$ 11.75 $ 11.75

$12.00 $12.00 $13.00

ALT MDOT 21AA

$ 12.85 $ 12.85

$8.35

Delivery 1-2 days 2 days 1-2 days Size of truckload 45 ton 50 ton 50 ton Payment Terms Net 30 days Net 30 Net 30 Discount to city none none none

I recommend the annual bid for Limestone be awarded to the low bidder, Van Brunt Transport, 6053 Springville Hwy., Onsted. Van Brunt has had this service this the past and has met our needs. The price bid reflects a 3% increase on #1 and #2, a slight decrease on #6, and a 8% increase on #411 and #304. Respectfully, Scott A. Holtz Assistant Finance Director

June 2, 2014 CR14-038 RE: DEPARTMENT OF FINANCE – LIMESTONE

RESOLUTION

WHEREAS, the City of Adrian Purchasing Office, in collaboration with the Department of Public Works, has solicited and received bids on Tuesday, May 20, 2014 for the FY 2015 purchase of Limestone, with the following results:

Van Brunt Transport Onsted, MI

Aggregate Industries

Kalamazoo, MI

Stoneco of Michigan

Monroe, MI #1 – City storage #1 – Construction site #1 – Per Ton at Plant

$ 12.25 $ 12.25

$17.10 $17.10 $18.50

$ 14.00 $ 14.00


$ 12.25 $ 12.25

$13.25 $13.25 $11.00

$ 14.00 $ 14.00


$ 13.80 $ 13.80

$13.75 $13.75 $11.65

$ 17.50 $ 17.50 $12.75

#411 – City storage #411 – Construction site #411 – Per Ton at Plant

$ 11.75 $ 11.75

$11.95 $11.95 $13.30

ALT MDOT 23A

$ 13.10 $ 13.10

$8.55

#304 – City storage #304 – Constuction site #304 = Per Ton at Plant

$ 11.75 $ 11.75

$12.00 $12.00 $13.00

ALT MDOT 21AA

$ 12.85 $ 12.85

$8.35

Delivery 1-2 days 2 days 1-2 days Size of truckload 45 ton 50 ton 50 ton Payment Terms Net 30 days Net 30 Net 30 Discount to city none none none

WHEREAS, the Assistant Director of Finance and City Administrator recommend the

acceptance of the low bidder Van Brunt Transport, Onsted, Michigan, for the engagement in the City’s Standard Professional Services Contract for Limestone; and



resolution, hereby authorizes the acceptance of the low bid of Van Brunt Transport, Onsted, Michigan, and engagement in the City’s Standard Professional Services Contract for

Limestone, under the terms and conditions as submitted and as proposed in their sealed bids dated May 20, 2014.



TO: Shane A. Horn City Administrator FROM: Scott A. Holtz Assistant Finance Director SUBJECT: Annual Bid – Oil Changes May 20, 2014 Sealed bids were received until 2:00 p.m. E.D.T. on Tuesday, May 20, 2014, for the city’s annual Oil Change requirements. The following bids were received:

Greg Bell Chevrolet Adrian, MI

Victory Lane Adrian, MI

CR Motors Adrian, MI

Clift Buick Adrian, MI

Per Oil Change $ 19.95 $ 21.99 $ 21.95 $ 26.95 Advance notice needed None None None Two hours Wait Time 30 minutes None 30-40 Minutes 45 Minutes Time to Complete 30 minutes 10-15 minutes 30-40 minutes 45 Minutes Cost includes 5 qts.

oil. Additional qrt are $1.93 each

Cost for 5 qts. oil

I recommend the annual bid for Oil Changes contract be awarded to the low bidder, Greg Bell Chevrolet, 1313 E. US 223, Adrian. Greg Bell Chevrolet has had this service this past year and has met our needs. The price bid reflects no increase in from fiscal year 2014. Respectfully, Scott A. Holtz Assistant Finance Director

CR14-039 June 2, 2014 RE: DEPARTMENT OF FINANCE – Oil Changes

RESOLUTION

WHEREAS, the City of Adrian Purchasing Office, in collaboration with the Department of Public Works, has solicited and received bids on Tuesday, May 20, 2014 for the FY 2015 purchase of Oil Changes, with the following results:

Greg Bell Chevrolet

Adrian, MI

Victory Lane

Adrian, MI

CR Motors

Adrian, MI

Clift Buick

Adrian, MI

Per Oil Change $ 19.95 $ 21.99 $ 21.95 $ 26.95

Advance notice needed None None None Two hours

Wait Time 30 minutes None 30-40 Minutes 45 Minutes

Time to Complete 30 minutes 10-15 minutes 30-40 minutes 45 Minutes

Cost includes 5 qts. oil. Additional qrt are

$1.93 each

Cost for 5 qts. oil

WHEREAS, the Assistant Director of Finance and City Administrator recommend the acceptance of the low bidder Greg Bell Chevrolet, Adrian, Michigan, for the engagement in the City’s Standard Professional Services Contract for Oil Changes; and



resolution, hereby authorizes the acceptance of the low bid of Greg Bell Chevrolet, Adrian, Michigan, and engagement in the City’s Standard Professional Services Contract for Oil Changes, under the terms and conditions as submitted and as proposed in their sealed bids dated May 20, 2014.


Commissioner _________________________________, this resolution was adopted by a

________________ vote.

M E M O______________________________________ DATE: May 28, 2014 TO: Hon. Mayor Berryman and City Commission FROM: Shane A. Horn, City Administrator/Utilities Director SUBJECT: Air Compressor Purchase _________________________________________________________________________ A portable trailer mounted air compressor used at the Wastewater Treatment Plant caught fire during routine use last fall and has been considered a total loss. The Purchasing Department solicited sealed bids until Tuesday May 20, 2014 for the replacement of this air compressor. We received a total of two bids with the low bid from Cloverdale Equipment Company of Oak Park, MI for $14,950.00. This is a comparable used compressor with less than 150 hours and a manufacturer’s new warranty. I respectfully recommend that we proceed with the purchase of a used 2013 air compressor from Cloverdale Equipment of Oak Park, MI for $14,950.00. Funds for this purchase will be provided from an insurance claim except for our portion of the $250.00 deductible.

CR14-040 June 2, 2014 RE: UTILITIES DEPARTMENT – Replacement of a Portable Air Compressor

at the Wastewater Treatment Plant

RESOLUTION

WHEREAS, a portable air compressor utilized by the Wastewater Treatment Plant was damaged due to a fire last fall during routine use; and

WHEREAS, sealed bids were received by the Purchasing Department on

Tuesday May 20, 2014 at 2:00pm for a comparable used model with the results shown below:

Vendor Location Amount Cloverdale Equipment Co. Oak Park, MI $14,950.00 Central Air Compressor Warren, MI $20,397.00 ;and

WHEREAS, funds for this purchase will be paid from an insurance claim for

$14,700.00 with the remainder of the deductible coming from the Wastewater Plant Capital Budget (497-554.00-977.584); and

WHEREAS, the Utilities Director and City Administrator recommend approval

of this resolution to award the purchase of a replacement air compressor from the low bidder, Cloverdale Equipment Company of Oak Park, MI for a cost of $14,950.00 with this cost being reimbursed by an insurance claim minus the deductible.

NOW THEREFORE BE IT RESOLVED that the Adrian City Commission, by this

resolution, hereby authorizes the purchase of a replacement air compressor from the low bidder, Cloverdale Equipment Company of Oak Park, MI for a cost of $14,950.00 with this cost being reimbursed by an insurance claim minus the deductible. On motion by Commissioner ____________________________, Seconded by Commissioner ________________________________, this Resolution was adopted by a __________________ vote.

REGULAR AGENDA

May 13, 2014 Honorable Mayor and City Commission At their May 6, 2014, regular meeting the Adrian City Planning Commission voted unanimously to recommend to the City Commission the approval of allowing non-commercial greenhouses in the residential districts with conditions. Only one person spoke during the public hearing, and they were in favor of this language. There were no written communications or telephone calls received concerning this text amendment. The Zoning/Development Regulations presently only allows two accessory buildings. After some discussion, the Planning Commission was in agreement to allow non-commercial greenhouses as a third accessory building in the residential districts. Respectfully submitted, Denise Cook, Secretary

ORDINANCE NO. 14-007

AN ORDINANCE TO AMENDED ARTICLE II – DEFINITIONS AND ARTICLE IV--GENERAL PROVISIONS The City of Adrian Ordains: 1. That Subsection 2.68.05 of Article II – Definitions be added to read as follows:

(New language appears in bold) 2.68 Greenbelt

A greenbelt, wherever required by this ordinance, shall be a planting strip or buffer strip at least ten (10) feet in width, which shall consist of deciduous or evergreen trees or a mixture of both, spaced not more than thirty (30) feet apart and at least one (1) row of dense shrubs spaced not more than five (5) feet apart and which grow approximately five (5) feet wide and five (5) feet or more in height after one (1) full growing season, which shall be planted and maintained in a healthy, growing condition by the property owner.

2.68.05 Non-Commercial Greenhouses A permanent structure framed with wood, metal, brick and

other substantial material and enclosed in glass or rigid plastic used for cultivating plants. It may or may not include a supplemental heat source.

2.68.1 Group Family Home

A facility intended to provide housing for group families.

2. That Subsection 2.72.4 of Article II – Definitions be added to read as follows: (New language appears in bold)

2.72 Institutional Uses

Churches, schools, hospitals, and other similar public or semipublic uses. This excludes nursing homes, convalescent homes, adult foster care facilities.

2.72.4 Hoop House A structure made of PVC piping or other material covered with

translucent plastic, constructed in a “half-round” or “hoop” shape which is used to extend the growing season. Hoop Houses are only permitted in the B-3, WH, I-1 and I-2 districts and are subject to all restrictions, set-back and lot coverage

requirements of the district in which they are located. Hoop houses are not permitted in any residential district.

2.73 Junk Yard Any land area including buildings thereon used primarily for the

outdoor collecting, storage and abandonment of waste paper, rags, scrap metal or discarded materials which are for sale; or which is used for the outdoor collecting, dismantling, storage or salvaging of machinery or vehicles not in running condition for the sale of parts thereof.

3. That Subsections L, O and P of Section 4.34 – Accessory Buildings of Article IV

– General Provisions be amended to read as follows: (New language appears in bold)

4.34 Accessory Buildings Accessory buildings except as otherwise permitted in this Ordinance, shall be subject to the following regulations: A. Where the accessory building is structurally attached to a main building, it

shall be subject to, and must conform to all regulations of this Ordinance applicable to main building.

B. Accessory building shall not be erected in any required yard, except a rear yard.

C. No detached accessory building shall be located closer than ten (10) feet

to any main building nor shall it be located closer than three (3) feet to any side or rear lot line in the R-3 and R-4 Districts and five (5) feet to any side or rear lot line in the R-1 and R-2 Districts.

D. No detached accessory building in R-1 through R-4, RT, RM-1, OS-1, B-1, B-2, B-3, B-4 and P-1 Districts shall exceed one (1) story of fourteen (14) feet in height. Accessory buildings in all other districts may be constructed to equal the permitted maximum height of structures in said districts, subject to Zoning Board of Appeals review and approval if the building exceeds one (1) story or fourteen (14) feet in height.

E. When an accessory building is located on a corner lot, the side lot line of

which is substantially a continuation of the front line of the lot to its rear, said building shall not project beyond the front yard setback required on the lot in rear of such corner lot. In no instance shall an accessory building be located nearer than ten (10) feet to a street right-of-way line.

F. When an accessory building in any Residence, Business or Office District

is intended for other than the storage of private motor vehicles, the accessory use shall be subject to the approval of the Zoning Board of Appeals. Accessory buildings with a floor area of one hundred (100) square feet or less shall not be subject to Zoning Board of Appeals review.

G. The parking of a travel trailer, motor home or camper trailer when in use or occupied for periods exceeding twenty-four (24) hours on lands not approved for such use shall be expressly prohibited, except that the Chief of Police may extend temporary permits allowing the parking of said travel trailer, camper trailer or motor home in a rear yard on private property, not to exceed a period to two (2) weeks. All travel trailers, camper trailers, or motor homes parked or stored shall not be connected to sanitary facilities.

H. The open storage of any recreational vehicle such as but not limited to:

truck camper bodies, snowmobiles, boats, motor homes, camper trailers, travel trailers, all terrain vehicles, etc., shall be permitted only within the confines of the rear yard and shall further respect the requirements of this Section applicable to accessory buildings, insofar as distances from principal structures, lot lines and easements are concerned.

I. The open storage of utility trailers, boat trailers and other similar

conveyance shall be permitted only within the confines of the rear yard and shall further respect the requirements of this Section applicable to accessory buildings, insofar as distances from principal structures, lot lines and easements are concerned.

J. The outdoor storage of consumables, specifically firewood, shall be

permitted only within the confines of the rear yard and shall further respect the requirements of this section applicable to accessory buildings as it relates to distances from principal structures, lot lines and easements. Firewood in a quantity greater than a face cord (4’ x 8’ x 16”) stored outside shall be neatly stacked, and screened via a fence, an enclosure or landscaping so as to prevent it from being visible from adjacent residential properties.

K. Private pools shall be permitted as an accessory use with the rear yard

only, provided they meet the following requirements.

1. There shall be a minimum distance of not less than ten (10) feet, between the adjoining property line, or alley right-of-way and the outside of the pool wall. The side yard setback shall apply to side yards greater than ten (10) feet.

2. There shall be a distance of not less than four (4) feet between the

outside pool wall and any building located on the same lot. 3. No swimming pool shall be located in any easement.

L. Accessory structures must be aesthetically compatible in design and

appearance and at a minimum constructed of material similar in appearance and quality as the primary structure. The proceeding sentence notwithstanding, non-commercial greenhouses as defined in Section 2.68.05 are permitted in single-family, residential districts. Such structures shall meet all applicable restrictions, building codes, set-back and lot coverage requirements of the district in which they are located.

M. No detached accessory building roofline shall extend over an adjacent property, nor shall the drainage from any accessory building roof be drained onto an adjacent property.

N. No detached accessory buildings included those of 100 square feet or less, shall be permitted within any required setback area.

O. Number of accessory structures permitted: Each primary structure shall

be permitted one detached accessory building, (exclusive of private swimming pools) and one tool/garden shed no greater than 100 square feet, and one non-commercial greenhouse as specified in Section 4.34 (P)

P. Size and height and use restrictions:

1. Accessory buildings shall not exceed the height of the principal

building or 14 feet whichever is less. Non-commercial greenhouses in residential districts shall not exceed 10 feet in height.

2. A detached accessory structure shall not exceed 600 square feet or

the ground floor area of the principal building, whichever is greater. Non-commercial greenhouses in residential districts shall not exceed 200 square feet in area.

3. Accessory buildings shall not include residential or living quarters.

INTRODUCTION……………………………………………………. SUMMARY PUBLISHED…………………………………………… ADOPTION…………………………………………………………... COMPLETED PUBLICATION……………………………………… EFFECTIVE DATE…………………………………………………..

ORDINANCE 14-008

AN ORDINANCE TO CREATE ARTICLE X OF CHAPTER 58, OF THE ADRIAN CODE, ENTITLED “FALSE ALARM”

Article X of Chapter 58 of the Adrian Code is hereby created to read as follows: Article X of Chapter 58 False Alarm.

Sec. 58-401. Purpose.

It is the purpose of this ordinance to discourage and recoup expenses incurred for City emergency services due to false alarms which cause the City to incur unnecessary expenses and cause a threat to the health, safety and welfare of City residents by diverting emergency personnel and equipment to sites where no legitimate need exists, thereby creating a risk that the emergency service provider will take a longer amount of time, or be unable to respond to a legitimate call. This ordinance has become necessary due to the proliferation of private fire, carbon monoxide and intruder alarms, and the corresponding increase in false alarms due to defective, malfunctioning, overly sensitive, improperly installed or improperly used equipment, or equipment which triggers an alarm when no legitimate hazard exists. Sec. 58-402. Definitions. False alarm shall be defined as any alarm signal emitted by an alarm system to emergency services which does not result from criminal activity for which the alarm system was intended; or in the case of a fire alarm, any alarm signal emitted by an alarm system which does not result from a fire or potential fire condition. Emergency services includes any service provided by but not limited to firefighter vehicles and personnel, rescue vehicles and personnel, ambulance vehicles and personnel, and police vehicles and personnel. Excessive false alarms shall mean a third or subsequent false alarm to which City emergency services personnel responds at the same location in any 12 month period. Medical alert devices shall mean personal alarm devices used to notify emergency services of a medical emergency. Sec. 58-403. Nuisance. All excessive false alarms from the same location are hereby declared to be a public nuisance. Sec. 58-404. Excessive false alarm fees. For each excessive false alarm to which City emergency services personnel responds, the alarm user shall be charged and shall pay to the City an excessive false alarm fee in such an amount as shall,

from time to time, be established by resolution of the City Commission. Sec. 58-405. Exceptions. False alarms caused by any of the following described extenuating circumstances shall not constitute false alarms or excessive false alarms for which a fee is to be charged and paid:

a. False alarms caused by storm conditions; b. False alarms activated by persons working on an alarm system, provided that prior

notification of the date and time of day during which such work is to be performed has been provided to the City police and/or fire departments;

c. False alarms activated by disruption or disturbance of telephone company facilities or motor vehicle and utility pole accidents;

d. False alarms recorded within the first 14 days after installation; e. False alarms involving county or other municipal buildings, grounds and/or property. f. False alarms from medical alert devices.

Sec. 58-406. Billing Procedures.

a) Not more than 10 business days following the end of the month in which an excessive false alarm occurred and to which City emergency personnel has responded, the City police chief or his designee or the City fire chief or his designee shall submit to the finance department such information as may be necessary in order to enable the City to prepare and submit to the alarm user an invoice for an excessive false alarm fee. The invoice for the excess false alarm fee shall also serve as notification of the violation.

b) An invoice prepared pursuant to subsection (a) above shall demand full payment of the

excessive false alarm fee within 30 days of the date of such invoice. For any amounts that remain unpaid after 30 days from the date of such invoice, the City shall impose a late charge penalty of 10% of the amount of the invoice.

Sec. 58-407. Appeal. Within 20 days of the date of notification of the violation, the alarm user may submit to the fire chief or chief of police any evidence and documentation that one of the exceptions applies. The fire chief or chief of police shall make a determination as to applicability of any exception and notify the alarm user within 5 days. Sec. 58-408. Violation as Civil Infraction. A violation of this ordinance section constitutes a municipal civil infraction, punishable by a fine of $150 for a first offense and a fine of $250 each additional offense.

INTRODUCTION...................................................................... SUMMARY PUBLISHED.......................................................... ADOPTION................................................................................ COMPLETE PUBLICATION.................................................... EFFECTIVE DATE....................................................................

On motion by Commissioner_________________________, seconded by

Commissioner____________________, this Ordinance was _____________________ by a

________ vote.

MEMO 135 E. Maumee, Adrian, MI 49221-2703 ____________________________________________________________________________________________________________ DATE: May 19, 2014 TO: Hon. Jim Berryman, Mayor City Commission Shane Horn, City Administrator FROM: Chris Miller DDA & Economic Development Coordinator SUBJECT: potential sale of Industrial Park property ________________________________________________________________________ Ladies and Gentlemen, One of our Industrial Park businesses, Custom Machine – 1441 Enterprise Ave, has just been sold to another Adrian business, Adrian Tool. The owner of Adrian Tool is Steve Pickle, and Mr. Pickle is planning an expansion of the exiting Custom Machines building within the next 24-36 months. That expansion is not possible without the purchase of additional acreage the city owns adjacent to 1441 Enterprise Ave. City staff has negotiated a price of $30,000 for the parcel, which is just under 4 acres in total, with about 3.25 of those buildable acres. Given a sales price of $30,000, the investment in a new building/addition, and associated additional employment, I recommend the city proceed with the sale. Mr. Pickle would like to close on this sale at our earliest convenience. Please let me know if there are questions. Best Regards,

Chris Miller DDA & Economic Development Coordinator

R14-055 June 2, 2014

RESOLUTION RE: ADMINISTRATION – Approve the sale of land in the Industrial Park to S&S

Enterprises for $30,000.00

WHEREAS, S&S Enterprises is the owner of 1441 Industrial Drive, Adrian, MI which is located in the Adrian Industrial Park; and WHEREAS, the owner desires to purchase the lot South of his current business which contains 3.25 acres of buildable land; and WHEREAS, the City of Adrian has negotiated a price of $30,000.00 for the sale of this additional lot. NOW, THEREFORE, IT IS RESOLVED that the Adrian City Commission does hereby approve of the sale of land in the Industrial Park containing 3.25 buildable acres for $30,000.00 to S&S Enterprises of Adrian, MI. BE IT FURTHER RESOLVED that the Mayor and City Clerk are authorized to execute a warranty deed to close said transaction and to convey title to said parcel and that the City Administrator is hereby authorized to execute a purchase agreement and other closing documents on behalf of the City.


Commissioner __________________________, this resolution was adopted by a

_________________ vote.

MEMO 135 E. Maumee, Adrian, MI 49221-2703 ____________________________________________________________________________________________________________ DATE: May 30, 2014 TO: Hon. Jim Berryman, Mayor City Commission Shane Horn, City Administrator FROM: Chris Miller DDA & Economic Development Coordinator SUBJECT: Fair Housing resolution ________________________________________________________________________ Ladies and Gentlemen, As you are aware, the City is engaged in the MSHDA Rental Rehabilitation program, and will be renovating a number of downtown buildings into upper story residential units. The funds to support this effort come from both local owners and federal dollars in a very favorable match formula. In reviewing our readiness to accept these dollars it came to light that our relevant fair housing policy does not reference the federal Executive Order that applies to housing discrimination. We need to approve a Fair Housing resolution to remain eligible for these funds. I urge support for this resolution and would be happy to respond to questions or thoughts about it. Best Regards, _____________________________________ Chris Miller DDA & Economic Development Coordinator

R14-056 June 2, 2014

RE: COMMUNITY DEVELOPMENT - Approve FAIR HOUSING RESOLUTION to allow use of federal funds in Michigan State Housing Development Authority Rental Rehab Program

RESOLUTION

WHEREAS, under the Federal Fair Housing Law, Title VIII of the Civil Rights Act of 1968, it is illegal to deny housing to any person because of race, color, religion, gender, physical or mental disabilities or national origin; and,

WHEREAS, under the Michigan Elliott-Larsen Civil Rights Act, PA 453 of 1976, as amended, it is illegal to deny the opportunity to obtain housing to any person because of religion, race, color, national origin, age, sex, height, weight, familial status, or marital status; and

WHEREAS, it is the policy of the City of Adrian to implement programs to ensure equal opportunity in housing for all persons regardless of religion, race, color, national origin, age, sex, height, weight, familial status, marital status, physical or mental disability, sexual orientation, gender identity or AIDS/HIV status; and

NOW, THEREFORE BE IT RESOLVED, that in accordance with Executive Order 11063, the City of Adrian shall not discriminate in the sale, rental, leasing, or financing of housing because of religion, race, color, gender, physical or mental disabilities, national origin, age, height, weight, familial status, marital status, physical or mental disability, sexual orientation, gender identity or AIDS/HIV status.

BE IT FURTHER RESOLVED, that the City of Adrian will assist all persons who feel they have been discriminated against because of religion, race, color, gender, physical or mental disabilities, national origin, age, height, weight, familial status, marital status, sexual orientation, gender identity or AIDS/HIV status to seek equity under federal and state laws and local ordinances by providing information to said persons on how to file a complaint.

BE IT FINALLY RESOLVED, that the City of Adrian will at a minimum post this policy or the Fair Housing poster or other posters, flyers or other information which will bring to the attention of owners of real estate, developers and builders their respective responsibilities and rights under the Federal Fair Housing Law, the Michigan Elliott Larsen Act and the City of Adrian Anti-Discrimination Ordinance.


Commissioner __________________________, this resolution was adopted by a

_________________ vote.

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