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ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

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ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL. State School Aid Act, Section 107, Adult Education. Adult Education Participant Accounting Manual Updates. Dates and Department references Count dates Legislative references - PowerPoint PPT Presentation
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ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL State School Aid Act, Section 107, Adult Education
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Page 1: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL

ADULT EDUCATION PARTICIPANT AUDITING MANUAL

State School Aid Act, Section 107, Adult Education

Page 2: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual Updates

Dates and Department references Count dates Legislative references Removed 90 hour progress testing

requirement Glossary of Terms

Page 3: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual Updates Section 3: Participant Eligibility

Participant Eligibility Chart

Reformatted Removed State Tech (MCTI) as a program

of enrollment

Page 4: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual Updates

Adult EducationParticipants

Under 20 (16-19)(on Sept 1 of the school year)

20 and Over (on Sept 1 of the school year)

W/GED W/DiplomaWithout GED or

DiplomaW/GED W/Diploma Without GED

or Diploma

ABE

*

 

ESL ******

****** * **** ****  

GED

*

 

HSC *******

* *****

 

JER *** ***

Page 5: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual Updates Section 3: Participant Eligibility

Attendance RequirementsThe participant was in attendance and received instruction in all classes on the count day, or met one of the following criteria:

Page 6: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual Updates

A. The participant had an authorized excused absence on the count day, was enrolled on or before count day, and attended all classes at least once within 30 calendar days following the count day.

Page 7: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual UpdatesB. The participant had an unexcused

absence on the count day, was enrolled and had been in attendance during the current semester or trimester prior to the count day, and attended all classes at least once during the next ten (10) consecutive school days following the count day.

Page 8: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual Updates

C. The distance learning participant was not in attendance on the count day, was enrolled on or before count day, had a minimum of five documented logins within 30 calendar days following the count day, and had weekly documented two-way communication with the certified teacher-of-record/mentor.

Page 9: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual Updates

TO COUNT OR NOT TO COUNT? ATTENDANCE SCENARIOS FOR SEMESTER CLASSES

CASE

ENROLLED ON OR BY

COUNT DATE

ATTENDANCE ON COUNT DATE

(IF CLASS SCHEDULED)

ATTENDED BEFORE

COUNT DATE

ATTENDED DURING FIRST

10 SCHOOL DAYS AFTER COUNT DATE

ATTENDED DURING FIRST 30 CALENDAR DAYS AFTER COUNT DATE COUNT?

A  YES  Present  (N/A)  (N/A)  (N/A)  YES 

B  YES  Absent (Excused)  (N/A)  (N/A)  YES  YES 

C  YES  Absent (Excused)  (N/A)  (N/A)  NO  NO 

D  YES  Absent (Unexcused)  YES  YES  (N/A)  YES 

E  YES  Absent (Unexcused)  YES  NO  (N/A)  NO 

F  YES  Absent (Unexcused)  NO  (N/A)  (N/A)  NO 

G  NO  (N/A)  (N/A)  (N/A)  (N/A)  NO 

(N/A)= Not Applicable (Given the attendance status on count date for this specific case, this criteria does not determine whether or not to count the individual.) 

Page 10: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual Updates Section 4: Non-Conventional Learning

Learning Centers/Labs Distance Learning

Aligns with Office of Adult Education Distance Learning Policy

Distance Learning Count Date Requirements NEW attendance requirement for count date No Limit to the number of distance learning

courses No requirement to take traditional instruction at

the same time

Page 11: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual Updates

Distance Learning Count Date Requirements

Meet participant eligibility requirements Course must be approved by local school

board and must count toward HS diploma or program/progression

Certificated teacher and participant must be assigned to the distance learning course. The course must appear on participant’s class schedule.

Page 12: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual Updates

May not generate more FTE per course than would be generated by traditional classroom

No limit to the number of distance learning courses

Must be enrolled on or before count day, and if not in attendance on the count day, must have a minimum of five documented logins within 30 calendar days following the count day, and weekly documented two-way communication with the certified teacher-of-record/mentor.

Page 13: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Accounting Manual Updates

Teacher-of-record/mentor must be identified and must be a Michigan certified teacher employed by the school district…and will be available for assistance and to monitor the participant’s progress, and is responsible for reviewing all course work and assessments that would indicate the participant’s success in the course.

District is required to pay all required fees to participate in the course.

Page 14: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Auditing Manual Updates Dates and Department references Count dates Legislative references Removed 90 hour progress testing requirement

Page 15: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Auditing Manual UpdatesSection 2: Desk Audit ProceduresRequired documentation for distance learning participants:

The distance learning participant must be enrolled on or before count day, and if not in attendance on the count day, must have a minimum of five (5) documented logins within 30 calendar days following the count day, and weekly documented two-way communication with the certified teacher-of-record/mentor.

Page 16: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Auditing Manual UpdatesSection 4: Local Program Field Audits

Checklist for records at start of audit: included required documentation for distance learning participants

For each program of enrollment, included attendance and audit requirements for distance learning participants

Page 17: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Auditing Manual UpdatesSection 5: Audit ReportsA participant eligibility count audit report must be submitted to the Office of Adult Education and the Michigan Department of Education Office of Audits via the Michigan Student Data System (MSDS), and also to the superintendent of the local school district (or applicable local program managers). The final FTE report is a public record and is available to any interested party.

Page 18: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Adult Education Participant Auditing Manual Updates Appendices

Removed Optional Narrative Format (required format in MSDS)

NEW Distance Learning Contact Log NEW Distance Learning Log-in Log

Page 19: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

ResourcesAvailable on the Office of Adult Education Website: www.michigan.gov/adulteducation

2012-13 State School Aid Act (Section 107)Participant Accounting & Auditing ManualsDistance Learning PolicyAssessment PolicyAttendance PolicyGoal Setting PolicyAdult Learning PlanOffice of Adult Education Guidebook

Page 20: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Resources (con’t) Michigan Adult Education and Training Conference

Information Technical Assistance Visits Link to the Michigan Adult Education Professional

Development (MAEPD) Website: www.maepd.org Preparing Workers for the 21st Century Career Pathways Toolkits E-Library Professional Development Opportunities Task Force Meeting information …and much, much more!

Page 21: ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

Office of Adult Education Contact

Sandy Thelen, State Funds Coordinator517-373-3395; [email protected]


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