2014
Development Team
New Access Technologies
01/12/2014
Tally Advance Power Pack
Advance Power Pack
Introduction:
The Advance Power Pack is a customized solution such as CEO Dash
Board, Advanced Security Control features, Advanced audit features, Advanced
credit control management, Chart of accounts, Inventory management, Business
Analysis and so on. The same can be enabled when Tally Advance Power Pack is
selected in Company features (F11).
1. Dash Board
The Dash Board is a periodical report containing three
parts, where the first part provides the information with regard to company’s
Financial position, Funds flow details and other financial details. The second part
provides the information with respect to your top five customers as well as Sales
related details. The last part provides the information of your top five
suppliers and Purchase related information. The above mentioned information can
be seen as shown below:
Gateway o f Tally APP MIS Reports Dash Board
The period of the report can be changed by selecting the F2 key & the balance as
per pass book can be seen by selecting the F12 Key.
2. Advance Voucher number Control
When the voucher type is configured as Manual
Numbering in default Tally, you cannot configure the advance configuration
setting such as Prefix, Suffix and other features. But when the Advance
voucher number control is enabled and even though the voucher type is
configured as manual numbering, the advance configuration feature is made
available, where you can configure Prefix, Suffix and other features. Apart
from that, even though one voucher is deleted, the numbering sequence will
remain same. Ex: In default Tally if you have 10 payment vouchers and if you
delete the 8th one, the 9
th voucher will become 8
th and 10
th voucher will become 9
th.
But by enabling this feature the voucher number will not change, even though the
voucher is deleted in between. Auto filling of voucher number will be there.
3. System date instead of Last Voucher date in Vouchers
In default Tally, whenever you go to voucher
creation, the date of the voucher will be displayed based on the last date of
entry made in Tally. Each time you should change the date if you want to
enter the current dated voucher. When this module is enabled, the date of the
voucher will be picked from the system date (current date), and the data
entry person can start entering the date, without changing the date of the
voucher.
4. Grid Lines in Report
By enabling the Grid lines in report as “yes” &
while viewing the report in F12 configuration if you select “Yes” option for
Show Grid lines, the format of report will be as shown below. (Ex: Trial Balance)
5. Terms & Conditions in Inventory Vouchers
The terms and conditions templates can be created
by enabling this module and the print out of the same can be taken out as an
attachment to the Purchase Order or other inventory vouchers. Any number of
templates can be created and applicable template can be selected at the
voucher entry level. The same
Can be created as shown below:
Gateway of Tally Inventory InfoTerms & ConditionsCreate
The Terms and conditions template can be stored as an attachment to your
Purchase Order, by selecting the same from the list of Terms and Conditions
templates displayed after the narration at the voucher entry level. In any
modification to be made for Terms and Conditions the same can be made
directly before saving the template.
6. Data Backup
When this feature is enabled in Tally and whenever you quit
Tally, a popup menu will be displayed to remind you regarding the data
backup. You should press “Enter” key to take the backup and type the
destination folder to where the backup shall be taken & if you are not
willing to take the backup you should press “Esc” Key.
7. Address Book
By enabling this module, we can get the sundry debtors, creditors Contact
Persons, Mobile Number with Along Address and etc.
Gateway of Tally APP MIS ReportsAddress Book Sundry Debtors
8. Transaction Modification Tracking Module
By enabling this module you can have a track
with respect to creation as well as modification of vouchers made b y the
users. In this report the Date and time of creation as well as modification will be
displayed. You can also fix the minimum number of character to be entered in the
“Reason” field when the user modifies the Voucher. To view this reports the steps
to be as followed.
Gate way of Tally APP MIS Reports Alteration History
This report can be viewed periodically
9. Master Modification Tracking
By enabling this module you can have a track with respect to
creation as well as modification of masters made by the users. In this report the
Date and time of creation as well as modification will be displayed. You can also
fix the minimum number of character to be entered in the “Reason” field
when the user modifies the master. To view this report you should go to
Gate way of TallyAPP MIS Reports Master Audit Info
Here you should select Accounts info to know the modifications made with
regard to Accounting Groups, Ledgers, Cost Centers etc, and you should
select Inventory info to know the modifications made with respect to Stock
Groups, Categories, Godown etc.,
10. Advanced Voucher Type Security
By enabling this module you can give access to different
users for different voucher types depending upon the department handled by
the user, for example, in case of a user who is in purchase department, you can
give rights to the user to have access only to create/modify/cancel vouchers
pertaining to voucher types such as Purchase Order, Receipt Note and
Purchase and restrict other vouchers such as Payment, Receipt Etc., The
creation as well as modification of user rights is to be made only by logging in
from administrator user name and password (as given in company master).
To create/modify user right you should go to Gateway of Tally Security Control
Users & Passwords
You can also have different levels of access for different voucher types such
as Create, Create/Alter, Full & View as shown below. Create option will allow
the user only to create the voucher. Create/Alter option will allow the user to
Create as well as modify the voucher. View option will allow the user only to view
the vouchers and no modifications are allowed.
11. Ledger & Group Security Module
You can restrict the access of users with regard to Groups as
well as Ledgers by enabling this module. You can give access to different
users for different Groups & Ledgers depending upon the department/area
handled by the user, for example, you have four sub groups under sales as Sales-
North, Sales-South, Sales-East & Sales-West. If you want to give access to a user
(belonging to South) only for the ledgers pertaining to Sales-South group and
restrict other group the same can be made as shown below.
You can even give access or restrict the user not only for groups, but also for
ledgers as shown above.
12. Godown/Location Security Module
By enabling this module you can restrict the access with regard to
Godown/location as shown below.
Gateway of Tally Security ControlUsers & PasswordsGodown Security
13. Cost Center Security
You can have a control on selection of cost centers based
different user names by enabling this module as shown in the below screen.
Gate way of Tally Alt + F3 Security Control Users & Passwords Key in the user
name and select “Yes” option for Cost center security.
The cost center which should be allowed for this particular user should be selected
as shown in the below screen
14. Print Control
This module will restrict the users to take print of any kind of
voucher, in creation mode, without saving that voucher. This print button will be
deactivated at the creation level.
15. Disable delete voucher option to the user
By enabling this module the user can be restricted to
delete an y kind of voucher in Tally. But the user can cancel the voucher.
16. Disable cancel voucher option to the user
By enabling this module the user can be restricted to cancel an y kind of
voucher in Tally. But the user can delete the voucher.
Note: To disable delete as well cancel of vouchers both above modules should
be enabled.
17. Advance credit limit system
In default Tally, Credit limit will restrict you to raise
only the Sales Invoice after the credit limit (as defined in the customer
master) has been crossed . But when you raise a Delivery note to that customer
the same will be allowed as it will not be having any financial impact. By
enabling this module the generation of delivery note can also be restricted.
If you click on the Show Bills (Alt + F12) you can also see the bill details for which
the amount is due as shown below.
Note: The Administrator will be having rights to allow the billing even though
the credit limit has been crossed.
18. Notify if Party has Over Due bills
Even though the customer has not crossed the credit
limit, but he is having overdue bills, the popup message will be displayed as
“The customer has overdue bills” (With total number of overdue bills) when
you enable this module. Here also you can see the bill wise details when
you click on the show bills (Alt + F12) button.
19. Control if Party has Over Due bills
If you are willing to restrict the user for generation of Invoice
when there is an overdue bill, the same can be made by enabling this module. Here
the popup message will be displayed as “The customer has overdue bills” (With
total number of overdue bills) and the cursor will not move from there
onwards. Here also you can see the bill wise details when you click on the show
bills (Alt + F12) button.
Note: The Administrator will be having rights to allow the billing even though
the customer is having overdue bills.
20. Delete Unwanted Ledgers
By enabling this module, you can get one report where you can
delete the ledgers which are not required to maintain in Books of accounts. This
will show the ledgers which do not have any dependent masters.
Gate Way of TallyAPP MIS Reports Ledgers Deletion
21. Bills Approval Process
The data entry person or accountant will key in the
purchase bill. The same is to be approved by the authorized person for whom we
have configured as “Yes” for Bills Approval rights in the Security Level (Gateway
of Tally Company Info or Alt + F3 Security Control Users & Passwords). Unless
it is approved by the authorized person, “Against reference” will not be displayed to
adjust the bill and make payment. While entering the bill the “Is Approved”
fill get auto filled with “No” and the data entry person will not be having
access to change the same to “Yes” as shown below.
The person who is authorized to approve the bills can make the approval as
mentioned below:
Gate way of TallyAPP MIS Reports Bills Approval Process
Select the type of Register (Purchase Register or Journal Register or Payment
Register) Select the party ledger from the list of ledgers displayed Click on
F8 button to approve the bill.
When the bill is approved as shown below, the data entry person when generates
the payment voucher the “Against Ref” details will be displayed which should be
selected to adjust the bill as shown below.
Note:
1) Once the voucher is approved, the data entry person will not
be allowed to make any modification to that voucher.
2) While generating the Payment voucher, even though the
voucher is not approved for payment, the user, instead of
selecting the “Agnst Ref”, if “On Account” or “New Ref” is
selected, the voucher can be saved. The same can be restricted
based on the requirement of the customer. (i.e., each & every
payment should be made only by adjusting to “Agnst Ref”).
22. Bill details in Cash Flow and Fund Flow Statement
When you select the Cash Flow/Fund Flow Statement
(Gate way of TallyDisplayCash /Fund Flow Cash Flow or Fund Flow),
monthly Cash/Fund Inflow and Outflow statement will be displayed. When you
select any party ledger or expense ledger and click on the “Show Bill details” (F8)
button, all bill details will be displayed as shown below
23. Cost Centre Wise Balance Sheet
By enabling this module, we can get cost centre wise Balance sheet.
Gate Way of TallyAPP MIS Reports Balance Sheet-Cost Centre
24. Cost Center Profit & Loss Statement
When your expenses and income is allocated to cost centers,
you can view the Profit & Loss account each cost center wise as shown below
by enabling this module.
Gateway of TallyAPP MIS Reports Profit & Loss - Cost center
Select the cost center name
25. Cost Centers in Trial Balance
When your expenses, income and other vouchers are routed
through the cost centers, you can have the breakup of the same in Trial Balance
as shown below.
Gateway of TallyDisplayTrial Balance
Click on Detailed and Click on Show CC Breakup (F1)
26. Detailed Balance Sheet and Profit & Loss
By enabling this feature, we can able to see tree view structure of all
accounts in Balance sheet and profit & Loss. As shown below.
27. Remove Zero Batches In Vouchers
In default Tally, when Batch concept is used for
Purchase of Materials, Manufacturing of goods, Sales of Finished products etc. ,
consider an example you have purchased the material “Item-A” 100 numbers
and the same has been sold (All 100 nos) later with Batch No. as “001”.
Even though you don’t have any stock in that Batch, next time while
generating the Sales voucher if you Select “Item-A”, it will display the Batch
No. “001”. The same can be restricted, as you don’t have any stock in this
particular batch by enabling this module.
28. Remove Zero Batches In Reports
By enabling this feature, we can restrict the Zero Batches in
Reports.
29. Negative Stock Control
By enabling this module, we can restrict the Negative Balance stock
items outward.
30. Stock item wise search in Vouchers and Reports
By enabling this feature, we can search stock items in voucher
level and reports level based on entered values.
31. Multiple Purchase Invoice in Purchase Bill
By enabling this feature, we can record all invoice
numbers of supplier at time of purchase. And also we can print these things as
annexure as shown below.
32. Last Sales Price : (Not to that particular customer, only the
last rate of billing)
By enabling this feature, you can see the last sales price of stock
item.
33. Last/Avg. Purchase cost
By enabling this feature, you can able to see the last
purchase cost and avg. cost of stock item.
34. Party wise Stock Item Sales Price
By enabling this feature, we can get party wise stock item last sale price.
35. Purchase Process Control Management
In default Tally9, when receipt note is generated by
referring the Purchase order reference, all the items mentioned in PO will get
auto filled. But you can add one more item to the receipt note which is not
there in original PO and you can change the rate of the item also in
Receipt note. The same can be restricted by enabling this module. Once the Receipt
Chelan is raised, by referring the PO, the deletion option of that PO will be disabled
by this module. You can restrict the user, to raise the Receipt Note without the PO.
36. Sales Process Control Management
In default Tally9, when delivery note is generated by
referring the Sales order reference, all the items mentioned in SO will get
auto filled. But you can add one more item to the Delivery note which is
not there in original SO and you can change the rate of the item also in
delivery note. The same can be restricted by enabling this module. Once the
delivery note is raised, by referring the SO, the deletion option of that SO will be
disabled by this module. You can restrict the user, to raise the delivery note without
the SO.
37. Duplicate Order No. in PO/SO
In default Tally9, if you give the same order number, which
is previously given, the same will be accepted, but by enabling this module the
same can be restricted.
38. Control the Selling Price if it is below the Cost Price
By enabling this module, you can restrict the billing if the selling price
of the item is less than the cost price (Average cost price as shown in stock
statement).
39. Control if Purchase cost is more than Order Cost
By enabling this module, you can restrict the generation of
purchase bill when the item cost is more than the cost as mentioned in Purchase
Order.
40. Item Wise Party Wise Sale Report
By enabling this module, we can get the report, which shows
item wise party wise total quantity sale happened.
Gate way of TallyAPP MIS ReportsItem Wise Party Wise Sales