ADVANCED

TIME KEEPER TRAINING

Most Commonly Used Earn Types (ABS)Excused Absence. (ex. President

closes University-weather) (ADL)Additional Payment. Payment for

duties preformed in addition to your normal job duties. (Payroll use only) Requires an Authorization To Pay form.

(COR)Correspondence Pay. (Payroll Use Only)

(CTT)Comp Time Taken. Time used to fill in the normal work week. Employee must have time in the comp-time balance.

Most Commonly Used Earn Types (DOC)Docked Pay. Used when an employee

does not work all hours scheduled to be paid during the current pay period. Leave without payment.

(CWS)College Work Study. Used for students who participate in the Federal Work-study Program. Labor Distribution will show a 75/25 split.

(FNL)Funeral Leave. Time used to attend funerals as allowed in the Employee Handbook.

Most Commonly Used Earn Types (HOL)Holiday Pay. (Automatically

inserted on the time card) (JUR)Jury Duty Pay. Employee must

submit a copy of the summons with the Request/Approval Form. See Employee Handbook.

(MLP)Military Pay. Employee must submit documentation. Allowed 20 day per calendar year (October 1 – September 30). See Employee Handbook

Most Commonly Used Earn Types (OT) Overtime Pay. Employee must have

time in the comp-time available balance. Request To Pay Form must be submitted with the current time card.

(OTP)Overtime Paid Current at 1 ½ times the regular pay rate. Requires a Request To Pay form to accompany current time card.

(OTS)Overtime Paid Current at the regular pay rate Requires a Request To Pay form to accompany current time card.

Most Commonly Used Earn Types (PER)Personal Leave. Employee must

have sick balance to use personal leave. Limited to 40 hours per year. See Employee Handbook.

(REG)Regular Hours Worked. (RET)Retro Pay. Hours to be paid for a

previous payroll period. (RSA)Retro Salary Adjustment. (Payroll

Use Only.)

Most Commonly Used Earn Types (SIC)Sick Pay. Employee must have a

sufficient balance available to use on PEALEAV.

(TRP)Teacher Residency Pay. (Payroll Use Only.)

(VAC)Vacation Pay. Employee must have a sufficient balance available on PEALEAV.

(VOT)Voting Pay. Excused time allowed for voting. See Employee Handbook.

Most Commonly Used Earn Types (VPO)Vacation Pay Off. (Payroll Use Only.)

Earning Account Codes

611140 Teaching Salaries611142 Summer Teaching Salaries611150 Professional Salaries611160 Regular Student Salaries611162 Non-Exempt Salaries611170 Part-Time Teaching Salaries

(Adjunct/Faculty Overloads)611172 Other Salaries (Temporary/Part-time

under 75%)611174 Federal Work-study Salaries

PHAHOUR- Online Time Entry Form

Banner form used to enter hours worked for the current pay periodTop Block:

Enter current year Payroll ID (MN, BW, ST) Payroll Number (Refer to payroll schedule)

Tab through to get pop up boxEnter COA (1) and organization numberNow you are ready to enter time

With the ID field highlighted use the down arrow key to view each person in the organization

TIME ENTRY

CONTROL PAGE DOWN TO SECOND BLOCK

ENTER REG HOURS FOR TEMPORARY OR PART TIME EMPLOYEES

ARROW DOWN TO NEXT AVAILABLE LINE TO ENTER LEAVE TIME

SAVE AFTER EACH ENTRY NEVER CHANGE DEFAULT REGULAR HOURS

CLICK ON ID FIELD TO RETURN TO TOP BLOCK AND PROCEED TO NEXT TIME SHEET

PHIACCR – Pay History Leave Accrual Form

Banner form used to verify employee accruals and usage each pay period

Information entered in top box: Employee ID Number or Name Payroll Year Payroll ID Number

Control page down

PEALEAV – Employee Leave Balances

Banner form used to verify available leave balances

This form shows beginning balance, amount accrued and used by calendar year

Information needed in the top block: Employee name or Banner ID number

Control page down Arrow down to view all leave categories

PZRLEAV: Leave Reports

Enter PZRLEAV Control Page Down

Select a printer to print the report to (using the down arrow)

Control Page Down again 01 tab over enter Organization number desired, insert

another line and enter 01 for additional orgs If wanting a selected personnel, Id numbers can be

entered tabbing over from 02 insert line for additional employees

PHIJOBS – History Jobs Inquiry Forms

Banner form used to verify hours entered for current pay period

Information to be entered at the top of the form: Current payroll year Payroll ID # Payroll number COA = (1) Organization number

Control page down

RJASEAR – Student Employment Authorization Form

Banner form used to verify work-study amount awarded to studentsRemember the amount shown will be divided

between the Fall & Spring Semester Information needed in the top block:

Award Year (0304) current year Student name or Banner ID number

BUDGET TRACKING

FGIBDST - Organization Budget Status Form

Banner form used to obtain status of budget by account line

The following are Payroll account numbers: 611140 (teaching) 611142 (summer) 611150 (professional) 611160 (student) 611162 (hourly) 611170 (adjunct) 611172 (part time) 611174 (work study)

Information needed in the top block:Chart (1), FY, Organization Number then control page down

OBTAINING FINANCE DOC #

In form FGIBDST click on the account number payment was made from

Click on “Options” and select Transaction Detail or FGTRND

Using scroll bar at the bottom Scroll over to see Document # and

Description

NHIDIST - Labor Distribution Data Inquiry Form

Banner form used to obtain information on individuals and or individual pay periods

Information needed in top block: Finance Document Number (Retrieved from FGTRND form)

And/or organization number and account number

Control Page Down F8 to populate