Advanced features for users with ”Host” education
This manual is intended for users who have attended the course "Step 2" in our Connect
course. To access the features described in this manual, you must have attended the course.
If you’re interested in accessing the more advanced features, please contact NGL C. It
requires good knowledge of Connect for using these features.
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2
Contents How to change the authorization of the participants? ....................................................................... 3
How to Create Breakouts. ................................................................................................................... 9
What functions are the extra features that are available in the menu”Meeting”? .......................... 13
Manage Access & Entry ................................................................................................................. 13
Invite Participant ........................................................................................................................... 13
Block Incoming Attendee .............................................................................................................. 13
Block Guest Access… ..................................................................................................................... 14
Place Participants On Hold ............................................................................................................ 14
Auto Promote Participants To Presenters ..................................................................................... 14
Change My Role ............................................................................................................................. 14
Preferences .................................................................................................................................... 14
General .......................................................................................................................................... 14
Room Bandwith ............................................................................................................................. 15
Audio ............................................................................................................................................. 15
Video .............................................................................................................................................. 15
Screen Sharing ............................................................................................................................... 16
Attendees Pod ............................................................................................................................... 16
Chat Pod ........................................................................................................................................ 16
Record meeting ............................................................................................................................. 16
End meeting................................................................................................................................... 18
Which extra features are available under the ”Audio” menu? ......................................................... 20
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Phone: +46 (0)23 – 77 88 88
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How to change the authorization of the participants?
You can change the authorization for the students by selecting their name on
the participant list (hold the Ctrl key and click on their name to select multiple
participants) and click on Make Host 'or' Make Participant.
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If you have degraded them to Participants, then you can hold your cursor over their names
to give them microphone rights by clicking on the microphone icon (Enable Audio). You can
also select several names and then clicking the microphone icon. You can also click on pod
options (menu in the right corner of the podcast) and select the Attendees Options and
Enable Audio. In both ways it´s possible to also select Enable Video which allows the
Participants to use their webcam. To remove these rights, select Disable Audio or Disable
Video instead, in the corresponding menu.
In Enhanced Participant Rights you can also give participants the right to use Share pod and
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What other settings can be done in ”Attendee List”?
Enter the menu Pod Options by pressing the button to the right of the text
Attendee List (the one that is dark gray in the picture below).
Hide hides the attendee list. You can get it back via the Pods menu at the top left of the
program. Select Attendee List.
You can change your name under Edit My Info. Also “presenters” (students and other
teachers) can change their names.
The alternative Change View will give you the opportunity to switch between three different
modes. These changes will only affect you.
Attendees View is the default setting in the Attendee List Pod. Participants
are first grouped by their authorization (Host, Presenter, Participant) and then
by name.
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Breakout Room View divides the group into subspaces. Explained below.
Attendees Status View means that the participants are grouped by status
(Raised Hand, Agree, Disagree and Stepped Away).
The Attendees Options is only selectable if you have selected an attendee of the meeting. Then
you have the following choices:
Edit User Info to change the name of an attendee. Could be good if there are two "Maria"
for example.
Request Screen Share allows you to send an inquiry to the person to share his screen.
Clear Attendee Status deletes the status of that person. To use if a student has forgotten to
lower his hand.
Remove Selected User removing the person from the chat room. May be helpful if a student
entered the room twice (without being able to leave by himself) or if any person interferes
with the meeting.
Clear Everyone’s Status clears the status (such as Raise Hand) for everyone in the room.
Under Preferences it is possible to change the settings in the room via a new dialogue box.
Under Attendee list it is possible to set:
Disable Raise Hand means that students cannot raise their hand if this box is checked.
Raise Hand Notification Timer lets you select how long a box at the bottom right will show if
someone has raised their hand (Raise Hand) for example, if you read a document or visit a
Web page. The options are Disable, 5 seconds or 8 seconds.
”Persist in Screen Share” keeps the screen sharing
Click on Help to visit Adobe's own help pages.
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Phone: +46 (0)23 – 77 88 88
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How to Create Breakouts.
This feature allows you to create subspace of its main room. This is a practical
tool if you would like to divide the participants into smaller groups. You do this
by clicking on Breakout Room View (under Attendees List).
Nothing happens to the participants and it is just the Host who sees this. It is only when you
choose to enable the division as it becomes noticeable to the participants.
First you prepare the breakouts with students. This can be done in two ways, either you let
Connect do it for you or distribute the students yourself manually.
In this example we have four participants in the meeting, one person who has Host -rights
(David Teacher) and three persons with Presenter-rights. You can split the participants into
maximal five subspaces. By default, Connect has created three subspaces.
If you want to create more subspaces, just click the plus sign. It says Create a new Breakout
Room if you hold your cursor over the button.
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If you want Connect to distribute the participants automatically, click the arrows to the left
of the plus sign. It says Evenly Distribute From Main if you hold your cursor over the button.
The application will distribute the participants in to the different sub-rooms. The program
elements will only divide participants with less rights than the Host. Note that this is still in
preparing mode, nothing happens to the participants until you enable the distribution.
To start the breakout of the participants, click the Start Breakouts button.
The participants will now enter the Breakout rooms. They will look exactly the same as the
main room and they will have the same functions as in other meeting rooms.
To end breakouts, just do in the same way as you started the breakout by pressing the
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button End Breakouts.
If you want to divide the participants yourself, do so simply by clicking on the name in the
list, select the subspace person to be in. When you are finished, press as before the Start
Breakouts button.
You do not need to select and move one by one. It is possible to hold down the Ctrl or shift
button and choose several participants at once. This is the same commands as used in
Windows Explorer.
If you want to send a message to all the participants just do so by clicking on pod options
and then click Broadcast Message .... Fill in your message and click Send. The message will
appear as a gray box in the middle of the screen for the participants.
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Phone: +46 (0)23 – 77 88 88
E-mail: [email protected]
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Advice! Even when you've enabled the breakout rooms, it’s possible to move
participants between the rooms in the same way as before, but they will be moved
directly. It is possible to move yourself between each subspace, to take part of discussions in
each breakout. Contact NGL for more tips about how to work in Connect.
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Högskolan Dalarna
Phone: +46 (0)23 – 77 88 88
E-mail: [email protected]
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What functions are the extra features that are available in the
menu”Meeting”?
The following describes the additional menus in the Meeting for a Host:
Manage Access & Entry
Invite Participant
It is possible to invite people by sending out an email invitation. Connect will help you fill in
the e-mail with information about that particular room you're in. All you have to do is fill in
the address to the person you want to invite.
Block Incoming Attendee
This function does not work.
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Block Guest Access…
It is possible to block guests. Persons who log in as a guest, will not be allowed to access the
room.
Place Participants On Hold
Since we don’t use the user right “Participant” we do not use this function.
Remember what time you booked the room. There may be other teachers who
have booked the room after you.
Auto Promote Participants To Presenters
This feature gives anyone who connects automatically "Presenter-rights", which is the
default user right for all students and teachers when they access a room. This is mainly for
those who log in as guests.
Change My Role
You can change your level of User Rights. It can be useful if you want to see any of the other
permission levels view. If you change your level, change it back the same way.
Preferences
General
It is possible to upload a different background image Background. The image will disappear
when the last person leaves the room.
In the "Host Cursors", it is possible to choose your cursor to appear:
Never, Off.
Just for others "Host," "Show Only To Other Host".
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View all "Show To All Attendees".
View your mouse pointer to all when using the whiteboard display, Show To
All Attendees When Showing A Whiteobard.
Room Bandwith
There are three settings to choose from: Modem, DSL / Cable and LAN. By default is
DSL/Cable. If you change the bandwidth in a room from the default setting “DSL/Cable” it
will be reset to the next meeting.
If some of your students have a bad connection, you can try the Modem setting. It will affect
everybody in the room and the sound quality will change.
Audio
"Use Enhanced Audio" will automatic adjust the echo, mic volume and background noise.
Turn off this option if you have problems with the sound quality (if it’s not your equipment
that causes the problem).
Full duplex is the default setting. (See Connect support for more info
http://www.adobe.com/support/connect/).
Use the Automatic Gain Control to activate your microphone volume to adjust
automatically. If your microphone volume varies a lot, turn it off.
Audio Quality adjust Best for best sound quality, require more bandwidth. Fast provides a
lower sound quality and requires less bandwidth instead.
Video
The actual video quality is adjusted by the choice made in the room bandwidth. Do you want
to change the adjustment manually, use the Video Quality. High quality increases the need
for bandwidth.
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Phone: +46 (0)23 – 77 88 88
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Screen Sharing
By default, the quality it is set to Low. If you want sharper details choose Medium or High.
Higher quality requires more bandwidth.
Frame Rate is set to Medium, higher frame rate results in smoother motion, but also
requires higher bandwidth.
Attendees Pod
Disable Raise Hand means that students cannot raise hand if this box is checked.
Raise Hand Notification Timer let you select how long the box at the bottom right will be
shown if someone has raised their hand (Raise Hand) for example, if you (minimize Connect
or read a document or Web page. The options are not show at all (Disable), 5 seconds or 8
seconds.
Select Persist in Screen Share if you want notifications to remain visible during screen
sharing until a host closes them.
Chat Pod
As a host or presenter, chat notifications will let you communicate with your students of the
meeting while the meeting window is minimized or maximized to full-screen, concealing the
Chat pod (require Add-in). When an attendee sends you a message, a notification appears in
the lower-right corner of the screen. You can see the sender’s name and the first few words
of the message in the notification window. By default, chat notifications are enabled. If you
don’t want notifications to be shown while you are presenting, you can disable them.
Choose either Disable or a time duration to display each notification 3 seconds or 5 seconds.
Record meeting
You can record a meeting: Choose Meeting in the menu and then Record Meeting.
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Name your recording in the box. It is important that you give your recording a name so you
easily can find it. Your recording will end up among several other recordings, and it is
therefore important that you recognize your own. Once you have named your recording in
the Name box, click OK.
A recording icon (red circle) appears in the menu bar (top right) to indicate that the meeting
is being recorded.
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Note: If a problem occurs during the recording, an error message appears in the upper-right
corner of the window. You can try to reconnect to the conference audio, record the meeting
without audio, or stop recording the meeting.
To stop recording a meeting select Stop Recording, from the Meeting menu
The meeting recording is saved and is available for playback at any time.
Participants will see that the conference is being recorded, but they cannot cancel it.
To access your recording, the room must have been recreated. A cleaning feature starts
when all participants have left the room and it removes all the files, notes, chat etc. The
room is cleaned and when the next meeting starts, the recording is moved and you are able
to access it.
Either you wait until someone else opens a meeting in the same room, or else when you are
sure that all of your meeting members have left the room, you start a new meeting in the
room yourself by going directly back to the room and have it re-created.
To get access to your recording, read the manual: “Find your Connect recordings”
(http://ikt.du.se/manual/connect/pdf/connectinspelningar_en.pdf)
End meeting
End meeting is a feature we do not use, because we use the same room all over again.
Do not use this function! It will make it much harder for the next group / teacher.
What functionality are available under the Layout menu?
The following describes the additional menus in the Layout as a Host can refer to:
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Room appearance is a layout, as the layout standard. It is possible to make your own
layouts, but they disappear when everyone leaves the room.
Click on Create New Layout ... brings up the possibility of creating a new layout, either from
scratch or by Standard as a template. Do you want a different layout than the Standard,
prepare it before your meeting/seminar.
You have five default layouts to choose from:
Standard is the default.
Share/Note Pod gives you a larger camera Pod view more camera Podcasts at the expense
of share-pod that becomes smaller.
Large Note Pod gives a large note-pod and a slightly larger cam-pod but no share-pod.
Video gives a very large cam-pod but no note or share-pod.
2 Share makes it possible to share two different screens, whiteboards or documents.
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Phone: +46 (0)23 – 77 88 88
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You can also choose which layout to use with quick buttons on the right side in the
meeting room.
Which extra features are available under the Pods menu?
The following describes the additional menus in Pods as a Host can refer to:
It is possible to add new podcast or boxes. By default: Share, Note, Chat, Camera and
Attendee list. If you prefer, you can have two share-Podcasts simultaneously, as well as two
chat-Podcasts. This means that you can have two pieces of screen sharing running
simultaneously. The disadvantage is that they become very small.
Camera and Attendee list are not visible because there can only be one of them. If you by
mistake have removed a pod, you can restore it from the menu Pods.
There are also more Pods than those displayed in the default template. The Pods are: Poll,
File Share and Web Links.
Which extra features are available under the Audio menu?
It is possible to allow only one person to talk at a time, Enable Single Speaker
Mode and the Participants can be allowed to use their microphones, Enable
Audio for Participants.
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Högskolan Dalarna
Phone: +46 (0)23 – 77 88 88
E-mail: [email protected]
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This manual has been developed by the NGL Centre at Dalarna University.
Please email us if you find it to have mistakes: [email protected].
If you would like to read other such manuals, please go to:
http://www.du.se/teachermanuals (teachers)
http://du.se/manuals (students)
If you would like to learn more about the NGL Centre, please go to: www.du.se/nglc.
