7Advanced
Formatting Features
Chapter 4
Styles Body text
The main paragraphs in a document
Headings Titles that are often bold and in a larger and different font than
body text
Style Named set of formats Select text or paragraph
Click any of the Quick Styles (Styles included in Word to format text) on the Home tab or
Click the More button to display more styles Click Clear Formatting or Click Home ⇒ Clear Formatting to
change the formatting of the paragraph back to Normal style
Styles Kept together in sets
Home ⇒ Change Styles ⇒ Style Set and select a style from the list
New styles can be created when built-in styles are not appropriate Right-click a formatted paragraph Select Styles ⇒ Save Selection as a New Quick Style
or Right-click the Quick Style in the gallery and select
Modify To remove a style from the Quick Styles gallery
Right-click the style and select Remove from Quick Styles Gallery
Practice: Volcanoes
Complete part 1
Creating Tables Table
Consists of rows and columns of cells which can contain text or graphics
Cell Intersection of a row and a column
Row Horizontal series of cells
Column Vertical series of cells
Boundaries Column and row borders Used to change the width of a column or the height of a row
Formatting a Table To create a table
Insert ⇒ Table and then move the pointer over the grid to select the number of cells for the table
Press the Tab key to move from cell to cell Formatting a Table
Position the insertion point Click Layout ⇒ Select to display a menu of selection options
Cell Alignment Use the align cell contents buttons
Rotate Text in a cell Click Layout ⇒ Text Direction
Change Cell Margins Layout ⇒ Cell Margins
Formatting a Table Table Style
Click to apply to a table Change cell borders
Click Design ⇒ Borders Shading
Click Design ⇒ Shading Built-in Table Styles
Insert ⇒ Table ⇒ Quick Tables and then select a Built-in table style
Sorting and Calculating Data in Tables
Sorting Layout ⇒ Sort
Ascending (low to high) Descending (high to low)
Calculations Place insertion point in a cell
Layout ⇒ Formula and then select the appropriate formula
To update after making changes Right-click the cell w/formula Select Update Field to recalculate amount
Practice: Volcanoes
Complete part 2
Creating a Table of Contents
Table of Contents (TOC) List of headings and corresponding
pages numbers in a document Click References ⇒ Table of Contents and
select a style from the displayed gallery of built-in styles
Each entry is a hyperlink to the heading in the document CTRL + Click
Creating Sections in a Document Section Break
Used to divide a document into sections. Click Page Layout ⇒ Breaks which
displays a list of breaks
Section Headers and Footers To create different headers in sections
Place the insertion point in the header Click Design ⇒ Link to Previous so that it is no longer
selected Front matter
Information that comes before the body of a report Body
Contains the information being presented Click Design ⇒ Page Number ⇒ Format Page Numbers to
display a dialog box Select a format in the Number Format list
Hyphenating a Document Hyphenating
A process that divides words at the end of lines with a hyphen so that part of the word wraps to the next line.
To automatically hyphenate a document Click Page Layout ⇒ Hyphenation ⇒ Automatic Select Manual to display each word as it is
selected for hyphenation
Practice: Volcanoes
Complete part 3
Using Outline View Outline View
Displays the organization of a document View ⇒ Outline Click Promote or Demote
Applies next higher or lower level style Click Demote to Body Text
Applies Normal style Click Move Up or Move Down
Move the paragraph before or after the preceding paragraph Click Expand or Collapse
Displays or hides the text under the heading containing the insertion point
Use Show Levels Displays different heading levels
Citing Sources and Creating a Bibliography Bibliography
List of sources cited and consulted in preparation of a document
Usually on a separate page at the end of a document Citation
The notation within a document that refers to a source listed in the bibliography
Click References ⇒ Manage Sources Select New to add information for a source
Citing Sources and Creating a Bibliography Insert Citation
Place insertion point where citation is to appear Click References ⇒ Insert Citation
List of sources appears Click a source to create a citation
Create Bibliography References ⇒ Bibliography Click a format for the bibliography
Themes Theme
Named set of formats that change the colors, fonts, and other effects associated with styles
Used to maintain a consistent look in multiple documents
To change a theme Click Page Layout ⇒ Themes Click a theme in the gallery
To change formatting within the theme Click Page Layout ⇒ Colors, Page Layout ⇒
Fonts, or Page Layout ⇒ Effects
Practice: Volcanoes
Complete part 4