Advanced PowerPoint

QuickTime™ and a

TIFF (LZW) decompressorare needed to see this picture.

Advanced PowerPoint

TTTC Breakout SessionMonday, July 17, 2006

http://www.apple.com/iwork/keynote/

http://www.thacher.org/

http://www.lausd.net/

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Facilitators

David [email protected]

Instructional Technology Applications Facilitator

Carol [email protected]

Science Coordinator - Elementary



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Objective

Participants will be provided an opportunity to view or perform popular PowerPoint tasks

Participants will be provided resources, tutorial links, and directions

QuickTime™ and aTIFF (LZW) decompressor

are needed to see this picture.



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Equipment and OS

PowerBook Titanium 800 MHz G4 1 G SDRAM OS 10.4.7 Monitor set to Extended Desktop





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SoftwareQuickTime™ and a


QuickTime iMovie Inspiration/Kidpiration Excel

PowerPoint - Mac Office 2004

Grab iPhoto Preview Windows MediaPlayer



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PowerPointAlternatives

Apple’s Keynote http://www.apple.com/iwork/keynote/

OpenOfficehttp://www.openoffice.org/

PowerPoint Viewer (Win) Tech4learning MediaBlender



http://www.openoffice.org/

http://www.openoffice.org/

http://www.apple.com/ilife/tutorials/

http://office.microsoft.com/en-us/officeupdate/CD010798701033.aspx



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Mac User Tips

There are some things you can do on a Tiger system to clean things up. Reset PRAM (same CMD-OPT-P-R as the old days) No need to defrag, as long as your drive doesn't get

beyond full (have 200MB min. of free space) Hold down the Shift key at boot up. After the system

boots, reboot it normally. Run MacJanitor, for getting the daily, weekly, and

monthly cleanup scripts to run manually Use Control + click = right click (PC mouse OK) CMD-SHFT-3 and CMD-SHFT-4





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Tasks Include (a):

Assistance Sources Slide Templates Bullets and animation Western Eye Movement Master Slide Logo, Clipart

QuickTime™ and aTIFF (Uncompressed) decompressor




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Tasks Include (b):

Format Master Slide Text Slide Sorter Hide Slides Produce Handouts Add Clip Art and Shapes



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Tasks Include (c):

Add Design Elements Add QuickTime mov Add Hyperlinks:

Websites Other PowerPoints and Files Other Pages CD Tracks Windows MediaPlayer File



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Tasks Include (d):

Play Slide Show as Kiosk Add Screenshots (Apple’s Grab) Add Inspiration and Kidspiration files Add Excel Chart/table Add Excel Graph “W” and “B” keys Slide Transitions



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Assistance

Microsoft Help Search within application PowerPoint 2004 online Mactopia Searches: Google look for .edu, .gov iLife online Tutorials with Video and Sound

http://www.apple.com/ilife/tutorials/ Many Photography Resources

http://del.icio.us/district6/photography



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Slide Templates

Powerpoint has templates installed More templates can be found online:

http://office.microsoft.com/en-us/templates/default.aspx

Education specific templateshttp://office.microsoft.com/en-us/templates/CT061993301033.aspx



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Bullet Pre-Animation

Set Viewing for Master Slide and Formatting Palette Bullets and Numbering Indent - increase or decrease Style and Color - caveat on fonts and shapes if using on

other computers



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BulletAnimation

Master Slide Slide Show > Custom Animation > Text 2 Entrance Add Effect > Appear Start > On Click Effect > No sound Effect > After animation > dim > select color Caveat… inserting text boxes will not have Master Slide

characteristics



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WesternEye Movement

Most persons view from left to right

Then scan to lower left

Then move right

Most memorable items should be in lower right



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Master SlideLogo Clipart

Logos or “permanent” items on all slides View Master > Slidemaster Place clipart, logos, watermarks If on top of text boxes - no problem in Slidemaster: Layered objects “Formatting Palette” > “Size, Rotation,

and Ordering Click “Layering” > “Bring to Front, Send to Back, or

Bring forward, Send back



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Slide Sorter

View > Slide Sorter Drag Slides to the location desired



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Hide Slides

Normal view Select the slide you want to hide, and then click Hide Slide on the Slide Show menu.

Slide sorter view Select the slide you want to hide, and then click Hide Slide on the Slide Sorter toolbar.

A "null" sign appears over the slide number of any slide you have hidden in “Slide Sorter”



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Produce Handouts - Handout Master

1. On the View menu, point to Master, and then click Handout Master.

2. Use the Handout Master toolbar buttons to see the layout of handouts with two, three, four, six, or nine slides per page.

3. On handout master add credits, graphics Position the placeholders for headers, footers, date, and page

number as you want them to appear on your printed handouts. Select three slides per page provide a “notes” area



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Produce Handouts - “Print” Menu

Go to File > Print > Print What > 3 Slides per Page to get “Participant Notes”

area Output > grey scale (economical)



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Add Clip Art andShapes

ClipArt Insert > Picture > ClipArt or from File

Shapes Formatting Palette > Add Objects > multiple choices

Is this how you feel everyday?



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Color Schemes

Color schemes can be added to the slide master

Color schemes can alter the design template

Eight colors are pre-selected to harmonize

One source of color information is Pantone - some is public - free support area with logon



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Add QuickTime mov

Update software to have latest QuickTime Player Download QuickTime file or link to website Place in PPT folder Add Hyperlink to play on mouse click, or… Set slide to play on open



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Add QuickTime mov

QuickTime > Country and City Mouse website iPhoto > iMovieproject with Ken Burns effect file

(could not link to file)



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Add Hyperlinks

Websites Other PowerPoints Other Files Other pages CD tracks



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Add Hyperlinks

Websites Select Text or image Insert > Hyperlink > paste URL Display will show selected text or image

description Example: How Stuff Works



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Add Hyperlinks Hyperlink to other PowerPoints or files

Select text > Insert > Hyperlink Choose “Document” Meander to file name

Caveat if sharing files Put all files in one folder Load files Test and re-link, if needed Examples:

Welcome.doc Netiquette.ppt (Created with Keynote)



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Add Hyperlinks

Other pages within presentation (non-linear) Select Text or image Insert > Hyperlink > Anchor Better to Select Page Title vs. page number Examples

Title page Facilitator info page



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Add Hyperlinks

CD tracks or iTunes file Add CD or copy tracks to folder Hyperlink to CD track Examples

iTunes File (not successful) CD track

http://www.thacher.org/about/history/





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Add Hyperlinks

Play Windows MediaPlayer file 21b Download Windows MediaPlayer for Mac Download file Hyperlink to file (Solid Rocket STS-121) May need to open MediaPlayer prior to show May interfere with extended monitors function



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Play Slide Show as Kiosk

Use for announcements, vocabulary, reinforcement, spelling, concepts, project showcase

Use old computer/monitor to run in less secure areas SlideShow > Set Up Show > Browsed at Kiosk…> use

Timings SlideShow > Slide transition > Automatic at n seconds



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Add Screenshots (Apple’s Grab)

Use “Grab” to get a screen image Grab saves as TIFF only. Use “Preview”> “new from Clipboard > save in

11 formats Use “iPhoto” Drag TIFF or Preview saved file

into iiPhoto to resize JPG is good format for PPT



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Add Inspiration Files

Link to Inspiration fileInsert > Hyperlink > find file

Example: Car Construction Steps



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Add Kidspiration Files

The



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Add Excel Chart

Method 1 Insert Completed Graph from Excel File: Insert > Graph > Import

> File Name > Chart Name Chart is created by Apple’s Grapher Not dynamic in PowerPoint

Method 2: Copy > paste from Excel File Chart is dynamic See next page



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Gravity Vehicles - Mean Times

3.20

3.30

3.40

3.50

3.60

3.70

3.80

3.90

4.00

4.10

4.20

Car 1 Car 2 Car 3 Car 4 Mean

Vehicle

Seconds

Stock

1 ounce front

1 ounce rear

2 ounces front

2 ounces rear



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Add Excel Table

Copy > Paste Excel Table > Edit Text Data is Dynamic

Variable Car 1 Car 2 Car 3 Car 4 MeanStock 4.20 4.10 3.90 4.10 4.081 ounce front 3.80 3.70 3.60 3.70 3.701 ounce rear 3.90 3.80 3.80 3.80 3.832 ounces front 3.70 3.60 3.30 3.50 3.532 ounces rear 4.00 3.70 3.40 3.60 3.68

Gravity Vehicles Time to travel ten feet



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“W” and “B” keys

While in presentation mode: “B” Key yields a Black Screen “B” key again return the SlideShow “W” key yields a White Screen “W” key again returns the SlideShow



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Slide Transitions

A brief transition helps viewer acknowledge screen change

Slide Show > Slide transitions > Select Effect > on Mouse Click > apply to all > test



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“Grab”

Converting Grab screen shots to other formats Grab saves screen shots as files in TIFF format. If you want to use your screen shots on the web, in

email, or in a word processor, you can use the Preview application to convert the TIFF files to other formats, such as JPEG or PICT.

Next >



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Grab - convert to other format

1. Open Preview (located in Applications) and choose File > Open.

2. Locate the TIFF file you want to convert and click Open.

3. Choose File > Save As. 4. Choose a file format from the Format pop-up menu and

click Save. You can also use third-party applications to open and

convert TIFF files created in Grab.



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Questions?Contact

David [email protected]



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