SHORT TENDER NOTICE # 23/2007 Sealed bids are invited from the firms registered with the Sales Tax and Income Tax departments for supply (on most urgent basis) of furniture, data and electrical cabling. Detail Tender Documents may be obtained from the office of undersigned (during working hours) or download from www.ppra.org.pk or www.pral.com.pk from 25/10/2007 to 02/11/2007. Last date for submission of the bids is 02/11/2007 on or before 1100 hours. Bids shall be opened on the same day at 1130 hours. Manager (Administration) House # 15, Street 19, Sector F-6/2 Islamabad Ph: 051-9221314 Advertisement for daily “The News” and “The Jang” RWP additions only on 25/10/2007
Transcript
SHORT TENDER NOTICE # 23/2007 Sealed bids are invited from the firms registered with the Sales Tax and Income Tax departments for supply (on most urgent basis) of furniture, data and electrical cabling. Detail Tender Documents may be obtained from the office of undersigned (during working hours) or download from www.ppra.org.pk or www.pral.com.pk from 25/10/2007 to 02/11/2007. Last date for submission of the bids is 02/11/2007 on or before 1100 hours. Bids shall be opened on the same day at 1130 hours.
Manager (Administration) House # 15, Street 19, Sector F-6/2 Islamabad
Ph: 051-9221314
Advertisement for daily “The News” and “The Jang” RWP additions only on 25/10/2007
Ref. Proc/Fur-HQs/PRAL/2007 October 25, 2007 Sub: TENDER NO.23/2007 DATED 25/10/2007 FOR THE PURCHASE OF FURNITURE, DATA AND
POWER CABLING AT PRAL HEADQUARTERS 5TH FLOOR, EVACUEE TRUST COMPLEX, ISLAMABAD
1. Pakistan Revenue Automation (Pvt.) Ltd. (hereinafter called PRAL/Purchaser) invites sealed bids for
the jobs / items as per detail described in Schedule of Requirement Annexure –A and Annexure –B (package 1 & 2) enclosed.
2. If you have doubt as to the meaning of any portion of the specifications or other terms and conditions
you may seek clarification of the same from the undersigned. 3. Income Tax / Withholding Tax will be deducted in accordance with the law. Kindly note that the Sales Tax
shall also be deducted in accordance with the law. The purchaser will deduct an amount equal to one fifth of the total Sales Tax shown in the Sales Tax Invoice and make payment of the balance amount to the supplier.
4. PRAL does not take any responsibility for collecting the bids from any Agency. The requests for
extension of closing date and time shall not be entertained. 5. PRAL reserves the right to increase or decrease the scope of work / equipment or may cancel any or
all tender work shown in Annexure “A” and Annexure “B” (package 1 & 2) and to accept Proposal (s) separately for each item or each package in the BOQ or accepts total solution, without assigning any reason therefor.
6. SCOPE OF WORK: The scope / detail of work / items are as mentioned in the BOQ, Annexure-"A” and Annexure “B”
(package 1 & 2). The drawing / picture of the furniture are given in Annexure D”. 7. PROJECT COMPLETION SCHEDULE: The jobs / items mentioned in the above mentioned Annexures are to be completed / delivered with in
30 days after receipt of the work order (s) / Purchase Order (s) against this Tender. 8. PENALTY: For failure to comply with the job/delivery schedule of Contract (s), penalty will be imposed on
defaulting Contractor as under:
8.1. 1% of the cost of entire Contract or of such items/job as remain un-supplied/un-completed for every day up to maximum of 5% for 10 days exceeding the job completion/delivery period.
8.2. If the material is not supplied even after payment of penalty for 10 consecutive days PRAL
reserves the right to cancel the contract and to get complete the required job/items from elsewhere at risk and cost of the defaulting contractor.
9. The authorized representative of the bidder may quote prices on above-mentioned Annexures duly
filled in, stamped and signed. Each column of the above Annexures must clearly be filled. Value of the Sales Tax must clearly be mentioned in the column reserved for the same.
10. Price must be quoted including all charges like handling, loading, transportation and unloading, installation, workmanship etc. of material at the final destination.
11. Quoted price shall be valid for six (6) months from the opening date of the bids. However, any
subsequent change in taxes and duties as notified by Central Board of Revenue will be given due consideration.
12. Bidding Form Annexure “C” must also be duly filled in, stamped and signed by authorized representative of the bidder.
13. EARNEST MONEY:
13.1 The Bidder shall furnish as part of his bid, a Call Deposit/Pay Order equivalent to 2% of the total bid value as Earnest Money crossed in favour of "Pakistan Revenue Automation (Pvt.) Ltd.". Any bid not accompanied by Earnest Money shall be rejected without any right of appeal.
13.2 Part earnest money or crossed cheque / bank guarantee, as earnest money is not
acceptable. 13.3 In case of cancellation of contract as default of the Contractor the earnest money shall be
forfeited in favour of PRAL. 14. PAYMENT:
Payment will be made as per mutually agreed schedule and in accordance with the terms and conditions spelled out in the contract issued against this tender document. However, submission of Bank Guarantee, being 10% of the total bill value/ Work Order / Purchase Order Value shall be pre-requisite for the release of 100% payment. The Bank Guarantee must be issued by Schedule Bank. The Bank Guarantee shall be released after successful completion of warranty period. In case the supplier failed to complete the warranty period successfully then the retained value/bank guarantee shall be forfeited in favour of PRAL. For any advance payment the Bank Guarantee shall be required.
15. SEALING AND MARKING OF BIDS.
15.1 The bids shall be submitted in sealed envelope marked as under:
HOUSE # 15, STREET 19, F-6/2, ISLAMABAD. 15.2 The envelopes shall also bear the word “CONFIDENTIAL” and following identifications:-
BID NO. 23/2007
SUPPLY OF FURNITURE, DATA AND POWER CABLING FOR PRAL HQs. 15.3 If the envelope is not marked, as instructed above, the PRAL will assume no responsibility
for the misplacement or premature opening of the bid. 16. DEADLINE FOR SUBMISSION OF PROPOSALS: All bids must be delivered in the Office of undersigned on or before the prescribed deadline of 1100
hours on 02/11/2007. 17. LATE PROPOSALS: Any bid received by the PRAL after the prescribed deadline will be returned unopened to the Bidder.
18. OPENING OF BIDS: The Purchaser will open the bids in the presence of bidders representatives who choose to attend at
1130 hours on 02/11/2007 at the above-mentioned address. 19. EVALUATION:
19.1. After opening of the bids, PRAL will examine the same for technical evaluation and completeness of the same as per tender requirements.
19.2. Bidder (s) who do not qualify cannot challenge the findings of the evaluation or ask for reasons of disqualification.
20. MATERIALS AND WORKMANSHIP: The Contractor shall supply samples of the all type of materials used with proper label sticker, type
and brand of material for approval of PRAL. PRAL shall retain samples till to the final inspection. 21. STORAGE / TOOLS: It is the entire responsibility of the bidder to take care of their materials, stores and tools/machinery.
Any damage and misplacement shall be his own responsibility. 22. INSPECTION AND TESTS:
22.1. PRAL’s representative shall have the right to inspect and / or test the Goods to confirm their conformity to the work order specifications.
22.2. Should any inspected or tested Goods fail to conform to the specifications, PRAL may reject
the same and Supplier shall either replace the rejected Goods/Item or make all alterations necessary to meet specification of PRAL.
22.3. If PRAL representative finds that the work is not being done as per specifications mentioned
in the Work Order the Contractor shall be instructed in writing to rectify or reconstruct the work. All costs incurred on such replacements/reconstruction shall be entirely borne by the Contractor.
22.4. If PRAL representative finds any lackness in work, damage, cleaning etc. and despite
intimation to the Contractor the problem is not rectified or taken care by the Contractor, PRAL shall take necessary steps to rectify the problems from any other Contractor and deduct the expenditures from earnest money submitted by the Contractor.
23. WARRANTY:
23.1 The Contractor shall warrant that all goods / service supplied / provide under the Contract (s) shall have no defect arising from design, materials or workmanship or from any act or omission of the Contractor, that may develop under normal use of the supplied goods under the conditions prevailing at final destination.
23.2 PRAL shall promptly notify the Contractor in writing of any claims arising under this
Warranty. Upon receipt of such notice, the contractor shall repair or replace the defective goods or parts thereof, without cost to PRAL immediately.
23.3 Period of warranties and maintenance with labor and material cost shall be minimum six (6)
months starting from the handing over of the Project to PRAL. During the warranty period due to any reason, if the Contractor / Supplier failed to rectify the problem, PRAL shall repair the item or replace the defective goods or parts thereof and forfeit the Bank Guarantee/retained value.
24. The bidder should accept the site as it is and where it is. However, it is advisable that prior to the
submission of rates bidder must visit the site. 25. On completion of the supplies / work the contractor shall intimate PRAL in writing. Representative of the PRAL will visit the site and issues job completion certificate. 26. During the course of work it is entire responsibility of the contractor to take care of all the surroundings and existing structure and materials. 27. All bids should include:
27.1 Company’s profile, list of clients with their telephone number and address; 27.2 Copies of Income Tax and Sales Tax registration certificates; 27.3 A call deposit being 2% of the total bid value as Earnest Money crossed in favour of
“Pakistan Revenue Automation (Pvt.) Ltd.; and 28. PRAL reserves the right to accept or reject any bid and to annul the bidding process and reject all
bids at any time prior to award of Contract (s) without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or of the grounds for PRAL’s action.
29. Quotations can be all inclusive or separate for each package (Annexure-A and Annexure-B). 30. Kindly note that tender inquiry # 22/2007 dated 20/09/2007 has been cancelled therefore, the
bidders who submitted their bids against the said tender inquiry must submit their fresh bids. The bids received against tender Inquiry # 22/2007 will not be considered.
1. Managers Table with Side Rack Table Size: 5’3”x2’6”x2’6” Side Rack Size: 3’x16”x30” 1” thick solid MDF top both sides laminated with the approved melamine shade. Edges to be covered with 2 mm thick PVC. Sides to be M.S. powder coated legs (drawing attached) with built in duct for data & powder cables & duct cover. At the bottom of the top a 11 guage MS powder coated Channel is also required for reinforcement of the unit & for cable tray. Side Rack to have a lockable door cabinet with one adjustable shelf. One key board tray also to be provided. Rest as per the satisfaction of Officer In charge & drawing #.P 1.0
09Nos.
2. Mobile Unit Size: 16”x20”x22”high Mobile storage drawer unit to be made of laminated MDF. All edges to be covered with 0.5mm thick PVC edging on all sides, All drawers to be made of metal box 86mm high as per Samet or equal. The mobile unit will have a combinational locking system all imported hardware is used along with plastic wheel casters. Rest as per the satisfaction of Officer In charge & drawing #.P 1(a).
09 Nos.
3. Low Height Partitions Size :5’6” high. 30mm thick Partition to be made of laminated MDF panels all panels wrapped with sound absorbent acoustical fabric. Panels to be encaged with aluminum extruded profiles (Aluminum profile to be used as per mentioned in the Drg.# 2.1) and associated plastic & metal parts as shown in the detail drawings of this item. Rest as per the satisfaction of Officer In charge & drawing # P 2.0, 2.1 & 2.2.
210 Rft
4. WorkStation with built-in Partition Panels Size: W1: 5’9” W2:5’9” 30mm thick Partition to be made of laminated MDF panels all panels wrapped with sound absorbent acoustical fabric. Panels to be encaged with aluminum extruded profiles (Aluminum profile to be used as per mentioned in the Drg. # 2.1) and associated plastic & metal parts as shown in the detail drawings of this item.1” thick Top to be made
40Nos.
of Medium Density Fiber Board melamine laminated from both sides and all edges to be covered with 2mm thick PVC rigid edging bonded via hot melt gluing process. Sides to be M.S. powder coated legs (drawing attached) with built in duct for data & powder cables & duct cover. At the bottom of the top a 11 guage MS powder coated Channel is also required for reinforcement of the unit & for cable tray. A cabinet tower to be provided at one side of the workstation, having three lockable drawers, open shelving & a 1” thick top. , All drawers to be made of metal box 86mm high as per Samet or equal. Each unit to have a key board pull out tray. Rest as per the satisfaction of Manager In charge & drawing # P-3.0, 3.1 & 2.1.
5. Executive Chair (Revolving, Tilting & Hydralic) Size: 26”x22”x42”high Seat Back Structure to be made of high quality plywood, to be upholstered with Master Molty foam or equal & covered with fabric/ leatheride costing up to Rs.400/meter. The five star base to be made of PU. Castors, Hydraulic to be Taiwan imported. Machine & PU arms & base to be china made.Rest as per the satisfaction of Manager In charge & drawing # P-4.0
09Nos.
6. Staff Chair (Revolving, Tilting & Hydralic) Size: 25”x21”x34”high Seat Back Structure to be made of high quality plywood, to be upholstered with Master Molty foam or equal & covered with fabric/ leatheride costing up to Rs.300/meter. The five star base to be made of PU. Castors, Hydraulic to be Taiwan imported. Machine & PU arms & base to be china made.Rest as per the satisfaction of Manager In charge & drawing # P-5.0
40Nos.
7. Visitor Chair Size: 21”x17”x32”high To be made with imported molded ply wood composite material, all chairs are modular with L-N key system. Seat & Back upholstered with fabric costing up to Rs.280/meter.Rest as per the satisfaction of Manager In charge & drawing # P-6.0
18Nos.
Drawing is attached
ANNEXURE-B SCHEDULE OF REQUIREMENT
TENDER # 23/2007, DATED 25/10/2007
(PACKAGE-2)
S. # Item Description Qty. Unit Price GST Total price with GST
POWER CABLING 1 2'X2' Light box complete with tube rods (Philips) 25 Sets 2 Power Cable 7/29 (Pakistan cable Ltd) 5 Rolls 3 Power Cable 3/29 (Pakistan cable Ltd) 5 Rolls 4 Power Plug 15Amp (Clipsal) 50 Nos. 5 2 pairs Telephone cable (imported) (Amaco) 5000 Rft 6 Circuit breaker (Siemens/Clipsal) 6 Nos. 7 D.B (Main Switch) 3-Phase TP 1 No. 8 2" chrome pipe for cable drop on table 100 Rft. 9 Extension Leads 10 way 50 Nos.
10 Switch Plate with Box & Switches with 5 switches (Clipsal)
Tender No.23/2007, dated 25/10/2007 Pakistan Revenue Automation (Pvt.) Limited, Islamabad. Gentlemen, 1. Having examined the conditions to Tender and Specifications of Tender No.23/2007 dated October
25, 2007 the receipt of which is hereby acknowledged we, the undersigned, offer to install, supply and deliver in conformity with specifications mentioned / given in Annexure “A”, Annexure-“B” (package 1 & 2) and Annexure-“D” and conditions of Tender for the sum of Rs._________________________ (Rupees ______________________________ ) or such other sums as may be ascertained in accordance with the said Conditions.
2. If our Bid is accepted we shall deliver / commenced the equipment / services mentioned in the tender
documents within ______ days from the date of receipt of your firm Purchase Order / Work Order. 3. We agree to abide by the terms and conditions of the Tender for the period of _______ from the date
fixed for receiving the same and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
4. Until a formal Purchase order(s) is placed, this Bid, together with your written acceptance thereof,
shall constitute a binding contract between us. 5. We understand that you are not bound to accept the lowest or any proposal you may receive or to
inform us of the rejection of our bid or to give any reasons therefor. Dated this ______________________ day of ______________________________ 2007_______________. Signature _______________________ in the capacity of ______________________________ duly authorized to sign Tender for and on behalf of _____________________________________________________________________________________
(NAME OF FIRM IN BLOCK CAPITALS) Complete address:________________________________________________________________________ Fax No.____________________________ Telephone No.______________________________________
