Ready for real business!

Document Workflow value proposition

Our value proposition

Reduce costs… and

grow revenue

Improve business

processes

Ensure security &

compliance

Sustain the

environment

Reduce your costs and grow revenue

We can help you…

• Analyze printer usage and identify areas for savings

• Lower your cost per page

• Track activity for external chargeback

• Eliminate preprinted forms

• Minimize distribution costs• Minimize distribution costs

• Redirect jobs to most cost-effective device

• Lower administration costs through improved device utilization

• Right-size the fleet for optimal productivity

• Increase your brand awareness

• Move staff from costly operations to revenue generating activities

A.F. Smith’s Office Document Assessments

can help identify substantial cost savings

opportunities which typically range from

20% to 30% in the first year.

• Reduce the cost of printer-related support calls

• Lower the cost of user down-time

• Lower administrative costs

Are you minimizing labor costs to support printing

in your organization?

• Assess printer usage, identify opportunities for cost reductionAre you able to analyze

Reduce your costs and grow revenue

• Assess printer usage, identify opportunities for cost reduction

• Control features to save costs such as restricting color, force duplex, print redirections and more

• Recover costs by charging output back to clients, users, departments or budgets

Are you able to analyze printer usage and identify

areas for savings?

• Reduce physical storage and energy costs associated with maintaining documents.

• Lower administrative costs

Are you spending too much money and using up

too much space storing hard-copy document files?

• Assess printer usage, identify opportunities for cost reduction

• Control features to save costs such as restricting color, force duplex, print redirection and more

• Recover costs by charging output back to clients, users, departments or budgets

Are you able to charge users/ departments/ clients for printing,

copying & scanning?

• Eliminate pre-printed forms and stationary, green-bar paperHave you eliminated

Reduce your costs and grow revenue

• Eliminate pre-printed forms and stationary, green-bar paper

• Remove the need to maintain impact/line printers or specialty output devices for legacy systems

• Leverage existing IT investments

Have you eliminated pre-printed forms, legacy printers and

impact printer supplies?

• Scanning reduces or eliminates the cost of overnight delivery, faxing, storage and document handling costs

• Lower Administrative costs

Are you minimizing the costs of overnight

document delivery or fax line charges?

Business process improvement

We can help you…

• Analyze document workflow and recommend improvements

• Scan, capture and route documents electronically

• Store and manage documents electronically for practical sharing and collaborationelectronically for practical sharing and collaboration

• Manage your devices remotely to reduce the burden on your IT helpdesk

• Create growth opportunities while improving productivity

• Automate creation and distribution of direct mail and transactional documents

• Optimize your records management policy

A.F. Smith’s Document Outsourcing Center

helps companies reduce the labour and

processing costs related to managing their

documents.

•Automate manual processes by converting hardcopy data into digital form for electronic distribution

•Create editable files from scanned paper documents

•Scan directly into back-office software applications

•Manage the flow of documents through the enterprise

Are you scanning, capturing and routing paper documents

electronically?

•Remove limitations, risks and costs of managing and storing paper documents

•Improve response time through web access to documents

•Collaborate on documents and share information in a secure web-accessible account

•Reduce IT administrator burden

Are you storing and managing documents electronically? Are

your documents available online for sharing and collaboration?

Business process improvement

for sharing and collaboration?

•Automate the creation and distribution of direct mail, transactional and transpromotionaldocuments

•Automate printing and output of data from mainframes and other host systems

•Provide improved deliverables to customers

Do you prepare direct mail campaigns or output customer

billing or other transactional documents?

•Increase printer up-time with remote firmware updates

•Improve the printing experience for users by eliminating printing errors

•Automate service call process by enabling remote helpdesk services

•Enable fleet management and reporting tools

Are you using remote device management and administration for your IT department or Printer

support function needed?

Security & compliance

We can help you…

• Secure the information at the core of

your business

• Enable unauthorized copy control

• Implement a secure printing

environment

• Decommission your devices prior to • Decommission your devices prior to

removal

• Install image overwrite and hard drive

encryption software

• Meet most common industry

compliance certifications

• Implement audit trails to keep track of

all activities surrounding your most

important documents

A.F. Smith’s product lines meet the most

stringent security requirements. Our

expertise can help ensure the information at

the core of your business remains in good

hands: yours

• Secure information with encryption and network authentication

• Encrypt data transmissions and provide user and document access

authentication

• Comply with IT security mandates

Are your scanned and routed electronic files encrypted for

transmission?

Do you utilize a secure

Security & compliance

• Full audit or every document transaction in and out of the repository

• ISMS and SOX compliance

Do you utilize a secure document repository for

electronic document storage and retrieval?

• Release confidential documents for printing using the MFP’s LCD

display

• Password protection ensures privacy and security of print jobs in

shared open environments

• Encrypt and securely hold confidential print jobs at a device until the

authorized user releases the job via PIN code or proximity card

Are you printing your

confidential documents

privately and securely?

Environmental sustainability

We can help you…

• Protect the earth’s resources

• Save energy

• Reduce resource consumption

• Comply with relevant standards

• Prevent and manage waste

• Recycle your toners• Recycle your toners

A.F. Smith is committed to protecting and conserving the earth’s resources. We are proud of our toner recycling initiative in partnership with Dolphin Quest, our green catalogue and the launch the unique ColorQube product.

• Lower paper and ink consumption by scanning and emailing instead of copying

• Use online access to lessen energy and materials consumed

• Reduce energy costs, CO2 emissions and equipment supplies management

Are you using electronic storage & distribution in place of hard-

copy?

• Reduce resources consumed by automatically directing output to the most efficient device for the job

Environmental sustainability

most efficient device for the job

• Eliminate excessive or wasteful printing by making users accountable for their output

• Encourage responsible printing, reduce waste and consumption

Are you reducing consumption of printing related resources?

• Right-size the printer fleet to conserve energy

• Encourage responsible printing, reduce waste and consumption

Are you managing obsolete equipment out of the fleet?