AFCEA HQ IT SUPPORT

• New chapter file repository

• Chapter website hosting CMS/template

Jim GriggsVice President, CIO and CTO

AFCEA International(703) 631-6204

jgriggs@afcea.org

Free Chapter File Repository

• New feature launched in Spring ‘14• Chapter Officers can access a file repository in the

AFCEA Portal• 25gb limit – loosely enforced• Officers can upload files and create folders• Serves as a great way to ensure transition docs:

• Chapter bylaws• Event How-To’s• Legal contracts

• Look Under Chapter Officer Tools – File Repository

https://www.afcea.org/portal/

Free Chapter File Repository

Free Chapter Website Hosting“An All Too Familiar Story”

• Volunteer (individual or organization) offers to host and/or develop chapter website:

• Volunteer leaves or organization is absorbed leaving chapter without access to site, domain, email routing, etc.

• Chapter forced to either start from scratch with another volunteer or approach HQ for support

• Chapter controlled Domain Name expires:• Chapter domain is bought out by overseas domain

prospector and an advertising site appears where chapter site used to be

• All the old chapter bookmarks are now dead forcing returning visitors to stumble on site

• Hosted at AFCEA HQ with Drupal CMS– No cost domain hosting (chaptername.afceachapters.org)– Drupal template for consistent appearance– API and other feed options from AFCEA HQ– Reduced need for maintenance by chapter officers

• Hosted at HQ but designed/coded locally• Designed and Hosted locally

– By chapter volunteer• Continuity issues

– By paid consultant/company• Costs

Free Chapter Website Hosting

The 3 Choices:

Advantages of HQ Hosting• It’s FREE

• No cost to chapter for site and email hosting• We’ll even buy out your existing domain

• It’s FLEXIBLE• Sites can used pre-baked Drupal site CMS/Template or

develop a site from scratch with just about any technology they desire

• It’s SAFE• HQ IT staff takes regular full backups• HQ IT staff can access site to offer emergency support

when/if needed in a pinch

• It’s AUTOMATED• Drupal option includes baked in automated API’s• API’s can also be integrated in custom developed site

Free Chapter Website Hosting

What’s an “API”?

HQ IT staff have developed snippets of programming code to allow chapters to re-use information they’re already submitting to headquarters on their own websites:

• Chapter News• Chapter Calendar Entries• Member validation/Single sign-on support• Member signup then back to chapter when done• Ensuring chapter credit for member signups• Chapter officers listing• About the Chapter page• SIGNAL Magazine articles embedded on site• RSS feed for available PDC courses

What this really means is MUCH LESS double data entry if you’re submitting your info to HQ regularly.

Free Chapter Website Hosting

Technical Features:• 25GB web server storage space (loosely enforced)• ftp access for page/site maintenance• html, php, jsp, asp/.net, cfm, mysql, and perl are supported• SSL Support - (httpS://chaptername.afceachapters.org)• Can host existing domain names e.g.: http://chaptername.org• Can use free AFCEA sub domain e.g.:

http://chaptername.afceachapters.org• Can support email forwarding or POP access for your domain• 24x7 monitoring and regular data backup• Chapter Newsletter/Discussion List available (eg:

novanews@lists.afcea.org)• High speed fiber DS3 internet link for website traffic

Caveats:• No coding or page design support is available• External payment processing is recommended (Paypal)• Sensitive information including SSN, CC or PII info should not be stored

on server

Free Chapter Website Hosting

Free Chapter Website Hosting

Recommend PayPal Standard Online Payment Solution

https://www.paypal.com/webapps/mpp/paypal-payments-standard

Registrations, Donations, Subscriptions

Drupal Based CMS Chapter Site Demonstration:

Demo Site URL

http://drupal.afceachapters.org

Free Chapter Website Hosting

Free Chapter Website Hosting

Free Chapter Website Hosting

Free Chapter Website Hosting

Free Chapter Website Hosting

Free Chapter Website Hosting

For more information or to have a test site set up please contact:

help@afcea.org

You can read more about the API’s and features by visiting the AFCEA portal and looking under Chapter Officer Tools – Marketing Resources

Questions ?

AFCEA HQ IT SUPPORT