AFRICAN DEVELOPMEMENT BANK
SIERRA LEONE
FREETOWN LAND SLIDE & FLOODS IMPACT ALLEVIATION
EMERGENCY RESPONSE - PHASE I
RDGW/COSL/PGCL DEPARTMENT
September 2017
Pu
blic
Dis
clo
sure
Au
tho
rize
d
P
ub
lic D
iscl
osu
re A
uth
ori
zed
Language: English
Original: English
AFRICAN DEVELOPMEMENT BANK
PROJECT : FREETOWN LAND SLIDE & FLOODS IMPACT
ALLEVIATION EMERGENCY RESPONSE - Phase I
COUNTRY : SIERRA LEONE
Date: August 2017
Appraisal Team
Task
Managers:
Mr. Rogers Lubunga – Principal Water and Sanitation
Engineer RDGW2/COSL, Ext. 6271 (Team Leader)
Mr. Sandy Jambawai- Principal Social Development
Officer- RDGW 2/ COSL, Ext. 6272
Team
Members:
Mr. Shiaka Momoh, Senior Procurement Officer –
SNFI/COSL , Extension 6269
Mr. Farah K. Koroma, Senior Financial Management
Specialist – SNFI/COSL Extension 6273
Director General (RDGW) : Mr. Kpourou Janvier Litse Extension 2705
Division Manager (RDGW.2) : Mr. Mouldi Tarhouni (OIC) Extension 2571
Country Manager (COSL) : Ms. Khadidia Diabi (OIC) - Extension 2705
TABLE OF CONTENTS
Acronyms ....................................................................................................................................................... i
Executive Summary ...................................................................................................................................... ii
Project Logical Framework .......................................................................................................................... iii
1. BACKGROUND AND JUSTIFICATION FOR EMERGENCY ASSISTANCE ................................... 1
1.1 Background – Floods and the Emergency Crisis in Sierra Leone ................................................ 1
1.2 Justification for Emergency Assistance .......................................................................................... 2
2. OVERVIEW OF THE APPEAL FOR EMERGENCY ASSISTANCE ................................................... 2
3. THE PROPOSED EMERGENCY ASSISTANCE OPERATION ........................................................... 2
3.1 Objectives and Description of the Emergency Assistance ............................................................. 2
3.2 Project Cost and Source of Finance .......................................................................................... 3
3.3 Implementation Arrangements and Schedule ................................................................................ 4
3.4 Procurement Arrangements............................................................................................................. 5
3.5 Financial Management, Disbursement and Audit ......................................................................... 5
4. CONCLUSION AND RECOMMENDATIONS ...................................................................................... 7
Annex I : Government Request ................................................................................................................ I
Annex II : Detailed Costs ........................................................................................................................ II
Annex III : Map of Sierra Leone - Affected Areas in Freetown .............................................................. IV
i
Acronyms
AfDB African Development Bank
COSL Country Office Sierra Leone
DFID United Kingdom Department for International Development
FAO Food and Agricultural Organization
FCC Freetown City Council
FM Financial Management
RoSL Republic of Sierra Leone
IDP Internally Displaced Persons
IPAU Integrated Projects Administration Unit
IsDB Islamic Development Bank
MACC Military Assistance to Civilian Communities
MoFED Ministry of Finance and Economic Development
MOU Memorandum of Understanding
MSWGCA Ministry of Social Welfare Gender and Children Affairs
NA Not Available
NFI Non Food Items
NGO Non-Governmental Organization
ONS Office of National Security
SLRCS Sierra Leone Red Cross Society
SRF Special Relief Fund
NSSG National Situation Strategic Group
WASH Water Supply Sanitation and Hygiene
RoSL Republic of Sierra Leone
UN United Nations
UNDAC United Nations Disaster Assessment and Coordination
UNOCHA United Nation Office for the Coordination of Humanitarian Affairs
USD United States Dollars
ii
Executive Summary
Project: Freetown Land Slide & Floods Impact Alleviation Emergency Response Project - Phase I
Project
Overview
Project Background: On the night of 13 August 2017, the city of Freetown and its outskirts
experienced torrential rains and landslides that continued well into the morning of 14 August
2017. The magnitude of the rainfall is yet to be determined. As at 19 August, the Office of
National Security (ONS) confirmed that 497 people have died as a result of flooding and
landslides, with many still reported missing. The figures are expected to rise. United Nations
Interagency Rapid Response Team indicate that a total of 1,049 households from several
locations have been affected by the floods and landslides. Disaggregated data on the affected
is not available with registration still ongoing led by government institutions supported by
partners. Project Objective: The objective of the Bank Group Emergency Relief Assistance to the
GoSL is to contribute to the on-going efforts of the Government and other humanitarian
partners to ameliorate the impact of the landslide and floods to the residents of Freetown,
especially those living in the affected area
Expected Outputs: .Improved Sanitation Measures provided to IDPs and affected
communities by eventually restoring the lives to normalcy Overall Timeframe: Six (6) months from the date of signature Grant Amount: USD One Million from the Special Relief Fund (SRF) plus Bank
administered co-financing of USD0.28 million from the Islamic Development Bank (IsDB). Project Direct Beneficiaries: Estimated 1,049 households affected by the mud and landslide
in Freetown, Sierra Leone.
Needs
Assessment
The present Emergency Assistance proposal is in accordance with the Bank Group Policy
Guidelines and is consistent with the current Bank Group provisions under the Revised Policy
Guidelines for Emergency Relief Assistance, and General Regulations of the Special Relief
Fund (ADB/BDIWP/2008/211). The request falls under emergency criteria item (iii) as it
aims for the adoption of reasonable measures to alleviate the risk of further impact to the
victims of the land and mudslide in Freetown, Sierra Leone.
Justification of
the Grant
The land slide and flooding situation caused extensive damage to several communities in
Freetown. Preliminary assessment results from the United Nations show that the flooding
left an estimated 1,040 households without homes and now considered internally displaced
persons (IDPs). Search and rescue operations and rapid assessments are still underway to
determine the number of homes destroyed and disaggregated needs of the affected persons
and communities.
Implementation
Arrangements
Execution of the Bank’s emergency humanitarian relief assistance will be undertaken by the
Office of National Security (ONS) with general mandate for disaster preparedness and
management in Sierra Leone and specific responsibility to coordinate and manage the disaster
response process sanctioned by the President. Sierra Leone Red Cross Society will be
contracted as the service provider through an MOU. Fiduciary oversight will be provided by
the Integrated Project Administration Unit (IPAU) of the Ministry of Finance and Economic
Development.
iii
Project Logical Framework
Country and Project Name: Freetown Landslide and Flood Impact Alleviation Emergency response – Phase I
RESULTS CHAIN PERFORMANCE INDICATORS MEANS OF
VERIFICATION
RISK/MITIGATION
MEASURES Indicator Baseline Aug
2017
Target by 30 Nov 2017
IMP
AC
T
Contribute towards
improving the living conditions
of the population affected by the
floods
No of affected Households (HH) for which the
Government request emergency assistance
1039 HH Nil ONS-NSSG Daily Report Risk: Unaffected persons
claiming support
Mitigation: Clear criteria
established; and registration and
verification supported by UN
Agencies & ONS.
OU
TC
OM
ES
1. Vulnerability of Affected
Persons is Minimised
1.1 # Affected HH acknowledging emergency
support
1.2 % increase in incidence of water and
sanitation related diseases (Cholera, Typhoid &
Diarrhea)
1.1 Nil
1.2 NN/a
1.1 1000 HH
1.2 0%
Weekly Implementation
Agency Reports
ONS-NSSG Daily Reports
UN-OCHA Reports
Risk: Failure of other partners to
deliver on their promises.
Mitigation: Emergency
assistance divided in two phase.
Second phase to address
shortfalls, if any.
OU
TP
UT
S
1. Improved WASH for IDPs
and affected communities
2. Alleviation of Living
Conditions of the 1.039
registered Affected families
1.1 # of Portable toilets erected
1.2 Kingtom Faecal Sludge Treatment Site
rehabilitated
1.3 Roof Rainwater Harvesting improved
1.4 Quantity of Solid Waste Evacuated on a
daily basis
2.1 # of assorted Non Food Items (Blankets,
Mosquito net, Cooking Sets, WASH kits)
2.2 # of Waste management kits distributed
(Waste bags)
2.3 Hygiene Kits distributed (Large veronica
Bucket, Buckets without covers, Soap,
Hand Sanitizers, Aqua tabs,)
2.4 IEC Campaigns
N/A
1.1 42 Portable toilets
1.2.1Two(2) FS Ponds &
drying beds
1.3.1 2200sq.m. of roofed
shades constructed
1.3.2 530m of collection
gutters and pipework fixed
1.3.2 50*10,000l storage
tanks complete with
platform & taps
1.4 1*200 garbage bikes
evacuated daily
2.1. 1120 Packs of
Assorted NFIs
2.2 5000 Waste Bags
2.3 At least 1500 Kits
2.4.1At least 2500
Educative Posters
displayed in affected
communities.
2.4.2 90% Positive
beneficiary feedback
on IEC Campaigns
Field Inspection
Monthly Progress Reports
Signed (HH & waste
Collector)Waste
Collection Calendar
ONS Monitoring Reports
Registration and
distribution lists
Interviews with
beneficiaries
Field Visits
Risk: Delivery of equipment/Kit
may take a long time due to
procurement delays.
Mitigation: Procurement
procedures of the Service
Provider to be utilised.
Risk: Beneficiaries acceptance
of communal measures &
Availability of Land for Toilets
and water facilities
Mitigation: Complementary
Mobilization activities by other
emergency response partners &
ONS Liaison Officers stationed
within the affected communities
KEY ACTIVITIES
1) Measures to Improve Sanitation (Construction of Toilets, RWH systems, FS Pond)
2) Procurement and Distribution of Non-Food Items (NFI)
3) Support to ONS Coordination
Inputs: Source of Finance:
Water Supply Sanitation & Hygiene (WASH) activities USD 966,000 SRF = USD1.00m
Non-Food Items (NFI) USD 239,000 IsDB Grant = USD0.28m
Coordination and Management activities USD 75,000
1
1. BACKGROUND AND JUSTIFICATION FOR EMERGENCY ASSISTANCE
1.1 Background – Floods and the Emergency Crisis in Sierra Leone
1.1.1 On the night of 13 August 2017, the city of Freetown and its outskirts experienced torrential
rains and landslides that continued well into the morning of 14 August 2017. The magnitude of
the rainfall is yet to be determined. As at 15 August, the Ministry of Information and
Communication has confirmed that 297 people have died (105 adult males, 83 women and 109
children, as a result of flooding and landslides, with many still reported missing. The figures are
expected to rise. United Nations Interagency Rapid Response Team indicate that a total of 1,039
households from several locations have been affected by the floods and landslides. Disaggregated
data on the affected is not available. The registration of affected persons is ongoing led by
government institutions supported by partners. Due to the destructive impact of the floods on the
communities, the GoSL has declared a Military Assistance to Civilian Communities (MACC) and
activated a Level 3 emergency in Freetown. The Government declared a seven days mourning
period which ended on 20th August 2017.
1.1.2 The response is being coordinated by the Office of National Security (ONS) with the support
of other government ministries and other humanitarian partners. A National Strategic Situation
Group has been constituted comprising government and donor institutions. The group meets twice
a day for daily updates. A UN Disaster Assessment and Coordination (UNDAC) team was
deployed on Friday 18 August 2017 for an initial period of three weeks to support the ongoing
assessments, coordination and reporting efforts. The NGO Consortium Disaster Emergency
Committee (DEC) has indicated that, among its member organizations, ActionAid, IFRC, Oxfam,
World Vision, Christian Aid and Care International have started responding to the most pressing
needs. The government has identified 9 key pillars to which partners should align their assistance
and support. These include: Social Protection; Health and Burial; Logistics; Security and Safety;
Food and Nutrition; WASH; Non Food Items; Agriculture and Registration. A key area of concern
is the potential threat of Cholera outbreak due to damaged water points and water contamination
due to flood water. This sis also in view of the fact that the country is only midway through the
rainy season and more rains are expected.
1.1.3 This proposal for emergency assistance for the victims of the floods in affected communities
in Freetown is justified as it fulfills the three criteria required to qualify for Bank Group assistance
in that: (i) the emergency situation is of a scale which is clearly beyond the capacity of the
Government of Sierra Leone to handle alone; (ii) the proposed activities can be carried out
expeditiously and effectively within the required time frame; and (iii) the emergency relief
assistance aims at restoring a degree of normalcy in both the social and economic life of the
affected populations as quickly as possible and addresses corrective measures for future flood
related disasters. The proposal is thus in compliance with the provisions of the Revised Policy
Guidelines and Procedures for Emergency Relief Assistance, and General Regulations of the
Special Relief Fund(ADB/BD/2008/211/Rev.1)
2
1.2 Justification for Emergency Assistance
1.2.1 The land slide and flooding situation caused extensive damage to several communities in
Freetown. Work is underway to ascertain the exact number of affected households; current results
show that the flooding left an estimated 1,040 households without homes and now considered
Internally Displaced Persons (IDPs). Search and rescue operations and rapid assessments are still
underway to determine the number of homes destroyed and disaggregated needs of the affected
persons and communities.
1.2.2 Most of the affected people especially in the affected slum areas and squatters in Freetown
were already suffering from extreme poverty and deprivation before the disaster. Addressing the
media, President Ernest Bai Koroma said the devastation “was overwhelming us”. “Entire
communities have been wiped out,” Koroma said. “We need urgent support now.” As the
Government of Sierra Leone is seriously constrained by lack of available resources to address most
of the development challenges in the country, he made an international appeal to donors and
development partners for timely support and assistance to respond to the disaster and avert further
human suffering.
2. OVERVIEW OF THE APPEAL FOR EMERGENCY ASSISTANCE
2.1. From the onset of the floods, the GoSL took the leadership in coordinating the response, and
in mobilizing resources at its disposal as a response to the emergency in the floods devastated
areas. The ONS chaired by the Vice President was designated by the President to coordinate the
humanitarian relief response on behalf of Government.
2.2 Several partners including UN Agencies and NGOs have provided initial emergency support
The Government already has resource constraints and is therefore seriously handicapped to
effectively respond to the disaster. In this regard, the GoSL, on August 18th 2017, submitted to the
African Development Bank, Sierra Leone Country Office (COSL), a request for humanitarian
assistance.
3. THE PROPOSED EMERGENCY ASSISTANCE OPERATION
3.1 Objectives and Description of the Emergency Assistance
3.1.1 The objective of the proposed Bank Group Emergency Relief Assistance to the Republic of
Sierra Leone (RoSL) is to contribute to the on-going efforts of the Government and other
humanitarian partners to alleviate the impact of the landslide and floods to the residents of
Freetown, especially those living in the affected areas. Bank’s assistance will target the landslide
and flood hotspots as well as the downstream impact within the context of ensuring that the
affected persons and communities enjoy dignified daily living during the difficult period, in
addition to ensuring that the risk of water and sanitation related diseases in minimized.
3.1.2 The Bank will contribute USD 1 million (One Million United States Dollars) in response to
the appeal of the GoSL channeled towards providing critical humanitarian relief assistance geared
towards sustaining and maintaining the dignity of the flood affected persons and also facilitating
3
their return to normalcy. Bank’s support will be directed towards two main components of the
emergency response, i.e. Water Sanitation and Hygiene (WASH) and provision of non-food items
to facilitate maintenance of an acceptable level of personal hygiene and dignity of individuals, viz
Component Activities Estimated
Cost(USD)
Water Sanitation and
Hygiene (WASH)
Interventions
Fabrication and installation of 42 portable
toilets completed with wash rooms;
Procurement and distribution of 5000 kits for
solid water management, Rehabilitation of
one faecal sludge treatment pond; Erection of
22 rainwater harvesting and ustilisation
amenities each including 100sq.m roof, 10m
of roof gutter, 20,000litre storage tanks, 14m
of collection and drainage pipework, and
soak away pit subject to limitations of
existing conditions; and Support for safe
collection and disposal of faecal sludge and
solid waste.
966,000
Non Food Items Procurement and distribution of 2620 sets of
assorted Non Food Items (including hygiene
kits and other general household essentials)
239,000
Support to ONS
Coordination
Logistics including vehicle O&M and Office
Supplies as well as Monitoring
75,000
Grand Total 1,280,000
3.2 Project Cost and Source of Finance
3.2.1 The total emergency assistance contribution to the RoSL will be USD1,280,000. The funds
provided by the Bank are restricted and earmarked for urgent humanitarian assistance to the
affected populations. The costs by component and by expenditure category and source of finance
are indicated in Table 3.1 and Table 3.2 below. Details of the estimate are provided in Annex II.
Table 3.1: Cost by Component Amount
Component
Sierra Leonean Leone
(SLL) million
United Stated Dollars
(USD) '000
%
Foreign
Exch.
%
Total
Costs
Local Foreign Total Local Foreign Total
A. WASH Facilities 6,138 679 6,817 822.00 91.00 913.00 10 78
B. Non-Food Items 1,695 90 1,785 227.00 12.00 239.00 5 14.5
C. ONS Coordination 956 - 956 128.00 - 128.00 - 7.5
Total PROJECT COSTS 8,789 769 9,558 1177.00 103.00 1,280.00 8.5 100
4
Table 3.2: Cost by Category and Source of Finance (USD ‘000)
Category
Source
A.
Works
B.
Goods
C.
Services
D.
Operating
Costs
Total
PROJECT
COSTS
SRF Grant 740.00 170.00 15.00 75.00 1,000.00
IsDB Grant 125.00 117.00 38.00 - 280.00
Total 865.00 287.00 53.00 75.00 1,280.00
3.3 Implementation Arrangements and Schedule
3.3.1 According to the Bank’s Revised Policy Guidelines and Procedures for Emergency Relief
Assistance and General Regulations of the SRF (ADB/BD/WP/2008/211/Rev.1 and
ADF/BD/WP/2008/173/Rev.1) (the “Guidelines”), implementation of emergency humanitarian
relief assistance will be entrusted to the Office of National Security (ONS) as the Executing
Agency. The ONS has a general mandate for disaster preparedness and management in Sierra
Leone and specific responsibility to coordinate and manage the disaster response process
sanctioned by the President. The Ministries of Finance and Economic Development, Water
Resources, Health and Sanitation, Social Welfare and Gender will support ONS in the
implementation of the project. The Ministry of Finance and Economic Development (MoFED),
through the Integrated Projects Administrative Unit (IPAU) will be responsible for implementation
and fiduciary management. The sector ministries will provide policy and technical guidance.
3.3.2 The Bank has an existing MoU with IsDB for general cooperation in common
countries. The Islamic Development Bank (IsDB) will make a contribution of approximately USD
280,000 to the Republic of Sierra Leone to be disbursed to IPAU, in a pooled Special Account, for
joint co-financing of this emergency operation with AfDB. The IsDB, in agreement with GoSL
has requested the Bank to monitor the utilization of the IsDB contribution. The parties -IsDB,
RoSL and AfDB will enter into a tripartite Letter of Agreement which will outline their respective
roles and responsibilities. Whereas AfDB will monitor the utilization of the IsDB funds, it will
not assume fiduciary responsibility over the administration of these funds.
3.3.3 Sierra Leone Red Cross Sciety (SLRCS) has been identified as the Service Provider. The
NGO has been identified and selected in consultation with the Office of National Security from
database of NGOs and institutions that worked with ONS to respond to previous flood in
September, 2015 and are currently actively engaged in response efforts to the recent flood disaster.
SLRCS would be contracted as the Service Provider and will sign a Memorandum of
Understanding (MOU) that will clearly highlight their obligations, role and responsibilities and
form the basis for the release of funds by the Integrated Project Administration Unit (IPAU) of the
Ministry of Finance and Economic Development.
3.3.4 The Guidelines and Procedures stipulate that emergency humanitarian relief assistance is
typically a short-term operation, lasting a few months. Consequently, a period of 6 months from
the date of signature is provided for implementing the proposed activities and closing for this
emergency relief assistance. Funds not disbursed after this period will be cancelled.
5
3.4 Procurement Arrangements
3.4.1 The procurement of goods, works & services will be carried out in accordance with the
Bank’s procurement policy framework as stipulated in paragraphs 8.5, and 8.6 of the Bank’s
procurement policy and section 5 annex 3 of the Methodology. The Office of National Security
with fiduciary support from integrated project administration unit (IPAU) of the Ministry of
Finance and Economic Development is in the process of single sourcing a Non-governmental
Organization (Sierra Leone Red Cross Society) who possess the relevant experience in flood
disaster response related activities including delivery of emergency Water Sanitation and Hygiene
(WASH) services and the procurement & distribution of non-food items. IPAU has acquired
experience on the Bank procurement processes and procedures through the implementation of
current and previous institutional support projects. The NGO engaged will use their internal
processes and procedures to implement response related activities but ONS must ensure that the
business processes of the Service Provider are aligned with acceptable best practices.
3.5 Financial Management, Disbursement and Audit
3.5.1 The Ministry of Finance and Economic Development (MoFED), Integrated Project
Administration Unit (IPAU) would be responsible for financial management of the proposed
emergency operation. IPAU has adequate FM system and qualified staff to carry out FM work
required for the proposed project and will continue to use its existing institutional arrangement to
closely collaborate with the Office of National Security (ONS) project management team to drive
the project objectives. IPAU has experience in Bank procedures and FM performance for ongoing
projects is satisfactory with moderate residual risk. Therefore, no additional staff, would be
required for the administration of the emergency program.
3.5.2 Disbursement and Funds Flow: Since the project component outputs are the same for
with regard to each financier, a pool Special Account would be established for the project and
disbursement to the Special Account would be preceded by approval of the project’s specific
activity costs and schedule by the AfDB. Disbursement request highlighting separately funds due
from AfDB and IsDB along with the approved Work Plan and Budget will be submitted to AfDB
by GoSL for disbursement. The AfDB Country Office Sierra Leone, will process and clear the
request directly for IsDB disbursement. The project quarterly Interim unaudited Financial Reports
approved by AFDB would be used as a basis for justifying funds advanced to the Special Account.
Each financier will disburse the entire amount in a single tranche to the project pool Special
Account specifically opened for the project managed by IPAU. Opening of the special account is
a condition for disbursement. At the end of the project, any unutilized funds would be shared and
returned in proportion of the financiers’ contribution as per the Letter of Agreement referred to
above in Section 3.3.2.
3.5.3 Since the emergency activities will be primarily implemented by a Service Provider and
relevant associates, IPAU will process payment request from ONS in accordance with the
approved work program and MOU with the Service Provider for payment from the project Special
Account. Disbursement triggers to the Service Provider will be in accordance with the specific
milestones accomplished under the MOU terms of payment. Regarding administrative cost support
for ONS coordination, disbursement would be conducted on an imprest basis, monthly, based on
appropriate retirement of advances received. For the day to day operations of the special account,
the approved tripartite MOU (ONS/IPAU/Service Provider) will be a condition for defraying
expenses for approved activities.
6
3.5.4 Reporting: IPAU through MoFED, will report progress on a quarterly basis to the African
Development Bank showing specific progress on activities implemented and financial utilization
reports. The Interim unaudited financial reports duly certified by senior Ministry of Finance
officials showing sources and usage of funds will be prepared in USD and submitted to the Bank
within 30 days after the end of the quarter. This will ensure a coordinated response and dialogue
on the support. A final report, containing an operational and a financial section including an audit
report, will also be provided upon completion of the operation and financial closure of the project.
This final report should be submitted to the Bank within four months after the completion of the
program. The AFDB will share all reports and outcome of AfDB review with IsDB. Compliance
with reporting requirements was below expectation with respect to the previous emergency
operation which was implemented by UNICEF for supporting the 2015 flood victims; an informal
draft report was received during the second last week of August 2017, and formal submission of
the final report is likely to be delayed beyond the due date of 31st August 2017.
3.5.5 Audit: The Audit Service Act 2014, mandated the Auditor General, Audit Service Sierra
Leone (ASSL), to subject all public funds to an audit; thus, no additional cost would be required
for ASSL to conduct the audit. ASSL has previously conducted and produced audit reports for
ongoing Bank financed projects satisfactorily. Therefore, ASSL will audit the project at the end of
its operation with the audit report submitted to the Bank on or before four months following the
end of the project. The AfDB will share the audit report and outcome of AfDB review with IsDB.
ASSL has conducted three successive special audits on implementation of EBOLA funds for 2014,
2015 and 2016. The 2014 and 2015 audit were concluded and submitted to Parliament (and
published) as per Audit Service Act 2014, while 2016 audit is in progress. However,
implementation of audit recommendations has been a challenge across the board. To mitigate this
challenge, the Bank together with other development partners on the Multi-donor Budget Support
framework, are discussing the possibility of revising indicators including implementation of an
agreed percentage of audit recommendations achieved over the period of the current budget
support framework. In general, compliance with Bank’s requirement regarding submission of
7
Project Audit Reports has significantly improved with timely submission currently recorded at
80%. The Bank’s Country Office in Sierra Leone will continue to provide the necessary support
and monitor the execution of this operation and ensure timely submission of the required reports
by IPAU.
4. CONCLUSION AND RECOMMENDATIONS
4.1 Conclusion In the aftermath of the 13th – 14th August floods, the Government of Sierra Leone is faced with
the huge challenges of providing support to the communities and individuals affected by the floods.
This has prompted support to the Government by the international cooperating partners to provide
relief to the affected communities. The Bank’s Grant of USD 1.00 million will address strategic
areas and components of the early humanitarian relief assistance, in this case, the provision of
WASH facilities and much needed NFIs for affected persons to support good hygiene practices
and maintenance of suitable living conditions to facilitate their recovery.
4.2 Recommendations It is recommended that the Board of Directors (i) approve a USD1.00 million grant from the
Special Relief Fund (SRF) for Emergency Assistance to the Republic of Sierra Leone to support
the provision of basic services for vulnerable populations that were severely affected by floods in
Freetown; (ii) approve the Bank’s monitoring of the Islamic Development Bank’s grant of
approximately USD 0.28 million to the Republic of Sierra Leone, to be utilized for financing joint
activities under the Project; and (iii) waive, exceptionally, the application of the Bank Group’s
Rules and Procedures for Procurement, and authorize the application of the internal procedures of
the selected Service Provider (Sierra Leone Red Cross Society). The grant resources will be
disbursed in one tranche, to the Republic of Sierra Leone subject to the fulfilment of the following
conditions:
i. Signature of the Letter of Agreement between the Bank, the IsDB and the Republic of
Sierra Leone;
ii. Opening of a special account in a bank acceptable to the Bank; and,
iii. Submission of a signed Tripartite MOU (ONS/IPAU/Sierra Leone Red Cross Society)
acceptable to the Bank.
I
Annex I Government Request
II
Annex II Detailed Costs
Community
No of Affected
Households
No. Of Affected
persons
No of Sanitation
Facility Unit Rate (USD) AMOUNT (USD) Qty of Schemes
Unit Rate
(USD) AMOUNT (USD)
No of RAIN
Water
Havesting
Facility Unit Rate (USD) AMOUNT (USD) Unit Rate (USD) AMOUNT (USD)
Unit Rate
(USD)
AMOUNT
(USD)
GeorgeBrook/Dwor
zak/New England 67 108 2 5,573.97 11,147.95 36 23.29 838.36 1 8,586.30 9,273.21 1 457,000.00 457,000.00 1 47,945.21 47,945.21
0 -
Kamayama/Pentago
n 116 500 5 5,573.97 27,869.86 167 23.29 3,889.04 2 8,586.30 17,172.60
0 -
Kaningo 191 1000 8 5,573.97 44,591.78 334 23.29 7,778.08 3 8,586.30 25,758.90
0 -
Juba Bridge/Lumley 75 375 3 5,573.97 16,721.92 125 23.29 2,910.96 2 8,586.30 17,172.60
0 -
Sugar/Regent/Mort
omeh 254 1438 10 5,573.97 55,739.73 85 23.29 1,979.45 4 8,586.30 34,345.21
0 -
Mountain Cut 20 100 1 5,573.97 5,573.97 33 23.29 768.49 1 8,586.30 8,586.30
0 -
Culvert 150 750 8 5,573.97 44,591.78 250 23.29 5,821.92 2 8,586.30 17,172.60
0 -
Kissy Brook 42 210 3 5,573.97 16,721.92 70 23.29 1,630.14 1 8,586.30 8,586.30
0 - -
Wellington 40 200 2 5,573.97 11,147.95 67 23.29 1,560.27 1 8,586.30 8,586.30
42 -
100 234,106.85 27,176.71 17 146,654.03 457,000.00 47,945.21
ITEM DESCRIPTION AMOUNT
1
WASH
intervention 912,882.79
2
Non Food
Items 238,880.00
Overheads 128,000
1,279,762.79
HYGIENE
EDUCATION/PROMOTION
GRAND SUMMARY SHEET
GRAND TOTAL
CONSTRUCTION OF MAKESHIFT LATRINES AND PROVISION OF
SANITARY MATERIALS SOLID WASTE MANAGEMENT CONSTRUCTION OF RAIN WATER HARVESTING SYSTEM
REHABILITATION OF LIQUID WASTE SLUDGE POOL
AT KINGTOM
No. Items Descriptions Quantity Unit Frequency cost Le Total Le Total USD =Le 7,500
1.1 Blankets 2 blankets to every family 2100 4 per Family Head 120,000.00 252,000,000.00 33,600.00
1.2 Mosquito net 4 Nets to every family 2100 4 per Family Head 50,000.00 105,000,000.00 14,000.00
1.3 Cooking Sets 1 Set to every famaily heads 1120 1 per Family Head 55,000.00 61,600,000.00 8,213.33
1.4 Tapaulins 1 Tapaulin to every famaily head 1120 1 per Family Head 100,000.00 112,000,000.00 14,933.33
1.5 Shelter kits 1 Kit to every famaily heads 1120 1 per Family Head 250,000.00 280,000,000.00 37,333.33
1.6 Foam Matress (4x6) 1 Matress to every family head 700 2 per Family Head 300,000.00 210,000,000.00 28,000.00
1.7 Rain Gears 4 set of rain gears to every family 700 4 per Family Heads 150,000.00 105,000,000.00 14,000.00
1.8 Distribution Mobilisation of Volunteers to distribute items 120 Volunteers/day 30 80,000.00 288,000,000.00 38,400.00
1.9 Vehicle and Transport Vehicle and Transportation of items for 2 months 4 Trucks/day 30 2,500,000.00 300,000,000.00 40,000.00
2.00 Supervision of work Supervisionand monitoring of Distribution 2 Months 10 29,000,000.00 58,000,000.00 7,733.33
4.1 Rentage for warehousing 2 Months 10,000,000.00 20,000,000.00 2,666.67
1,791,600,000.00 238,880.00 Sub Total
Details of Non-Food Items
III
A
ITEM DESCRIPTION UNIT QTY RATE AMOUNT
i
Construction of Makeshift
Latrines six compartment,
including two for shower Nr 1.00 28,000,000.00 28,000,000.00
ii
Provision of 66 liters Storage
tanks for emptying purposes Nr 12.00 120,000.00 1,440,000.00
iii
Operation and Management of
makeshift Laterines per trip Months 2.00 5,000,000.00 10,000,000.00
iv
Provision of Soaps for two
months Crtns 1.00 500,000.00 500,000.00
v
Provision of 40 liters Hand
Washing Buckets Nr 4.00 75,000.00 300,000.00
vi
Provision of 20 liters plastic
buckets for household use. 2
persons per bucket Nr 15.00 30,000.00 450,000.00
40,690,000.00
TOTAL IN USD 5,573.97
B SOLID WASTE MANAGEMENT
i
Provision of Empty rice bags
for collection of solids waste. 2
Bags per 3 person Nr 2.00 5,000.00 10,000.00
ii
Collection, transporting and
depositing of solid waste to
dump site per bag 4 times per
month for three months Nr 1.00 160,000.00 160,000.00
TOTAL-SOLID WASTE MANAGEMENT 170,000.00
TOTAL IN USD 23.29
PORTABLE TOILETS/WASH ROOM
Details Costs - WASH Interventions
TOTAL-Construction of Latrine and provision of sanitary
D
ITEM DESCRIPTION UNIT QTY RATE AMOUNT
i
Provision of 10,000 liters Milla
Storage Tanks Nr 2.00 12,000,000.00 24,000,000.00
ii
construction of Raised
platform tanks stand/support
with solid snadcrete blockwork
as walls and mass concrete
floor slab C25 (1:3:6-16mm
aggregate) plastered to a
smooth finish and painted with
enemael paint Nr 1.00 7,500,000.00 7,500,000.00
iii
Provide and install stand post
and connection materials from
storage tanks to Public stand
post Nr 1.00 2,500,000.00 2,500,000.00
iv
Construct roof over storage
tanks (10m x 10m ) laid to a
single fall with a 100mm
diameter Galvanised settl post
as roof support, timber roof
mebers and roof covering of 28
Guage (2400mm long) fix unto
timber roof members by
naining with roofing nails and
225mm wide wooden fascial
board nailed unto the face of
rafters item 1.00 20,000,000.00 20,000,000.00
v
Provide and install rain water
collection system PVC roof
gutters, Clips, Elbows, 100mm
diameter down pipes, 100mm
control valves complete with
other necessary fittings item 1.00 8,000,000.00 8,000,000.00
vi
Provide and stall inline water
filters + provision of 5 spare
cartridges Nr 2.00 340,000.00 680,000.00
TOTAL-RAIN WATER HARVESTING SYSTEM 62,680,000.00
TOTAL IN USD 8,586.30
RAIN WATER HARVESTING SYSTEM
IV
Annex III Map of Sierra Leone - Affected Areas in Freetown
Kaningo
Sugar/Regent
Mountain Cut Kissy Brook
Culvert
Juba Bridge Wellington
