Republic of Niger
Office of the Prime Minister
National Mechanism for the Prevention and Management of Disasters and Food Crises
(DNPGCCA)
African Risk Capacity (ARC)
Republic of Niger
Operations Plan 2019 – 2020
1 CONTENTS
1 GENERAL INFORMATION ............................................................................................................................................................................................................. 5
1.1 Describe the status of the country in terms of risk ............................................................................................................................................................. 5
1.2 Briefly describe the purpose of this operations plan .......................................................................................................................................................... 7
2 COUNTRY DROUGHT PROFILE ..................................................................................................................................................................................................... 7
2.1 Provide general geographical distribution of drought ........................................................................................................................................................ 7
2.2 Describe the general pattern of rainfall ............................................................................................................................................................................ 11
2.3 Insert a seasonal crop calendar ......................................................................................................................................................................................... 12
2.4 Historical Drought description .......................................................................................................................................................................................... 13
2.5 Historical Drought impact (in terms of number of vulnerable) ........................................................................................................................................ 14
2.6 Historical Drought Response ............................................................................................................................................................................................. 14
2.7 Discussion of the historical drought conditions, vulnerable, and response ..................................................................................................................... 15
3 INSTITUTIONAL ARRANGEMENTS ............................................................................................................................................................................................. 15
3.1 Existing National Policies or legislation ............................................................................................................................................................................. 15
3.2 Existing Assessment Processes .......................................................................................................................................................................................... 16
3.3 Contingency Planning Procedures for Drought ................................................................................................................................................................. 18
3.4 Drought Response Coordination Mechanism ................................................................................................................................................................... 20
1 Who is responsible for coordinating drought emergency? ...................................................................................................................................................... 21
3.5 proposed financial arrangements and coordination of arc pay out ....................................................................................................................................... 23
4 RISK TRANSFER PARAMETERS ................................................................................................................................................................................................... 23
5 SCENARIO DEFINITION AND GEORGRAPHIC COVERAGE .......................................................................................................................................................... 24
5.1 ARV Drought Scenarios ..................................................................................................................................................................................................... 24
6 INTERVENTION DETAILS ............................................................................................................................................................................................................ 25
6.1 First Intervention ............................................................................................................................................................................................................... 27
6.2 SECOND INTERVENTION) .................................................................................................................................................................................................. 38
7 M&E FRAMEWORK AND PLAN .................................................................................................................................................................................................. 47
8 PROGRAM RISKS AND ASSUMPTIONS ....................................................................................................................................................................................... 49
9 DEFINITION OF STANDARD OPERATING PROCEDURES ............................................................................................................................................................. 50
List of acronyms
ADPRS CC/SAP CCA CFW CILSS CMC CNPGCA CNSA CRC DAO DGC DNPGCA EPER EWS or SAP FCD FewsNet FI MDA MRA OPVN SDR SGA SIMA SIMB SNR UNDP WFP
Accelerated Development and Poverty Reduction Strategy Coordination Unit of Early Warning System (or CC/EWS) Food Crisis Unit Cash for Work Permanent Interstate Committee for Drought Control in the Sahel Joint Consultation Committee National Mechanism for the Prevention of Disasters and Food Crises National Committee of the Early Warning System Steering Committee for Consultation Tender Documents Targeted Free Distribution National Mechanism for the Prevention and Management of Disasters and Food Crises Survey Forecast and Valuation of Harvest Early Warning System (or SAP in French) Joint Multi-Donor Fund Famine Early Warning System Project (USAID) Intervention Fund Ministry of Agricultural Development Ministry of Animal Resources Office of Niger Food Products Rural Development Strategy Deputy Secretary General Information System on Agricultural Market Information System on Livestock Markets National Reserve Stock United Nations Development Programme World Food Programme
1 GENERAL INFORMATION
The contact details for this operations plan.
Name of Country: Republic of Niger
Legal representative (permanent secretary/ministry) for plan:
Surname/Name: HAMADOU ADAMOU SOULEY Title: DIRECTOR OF CABINET Institution: OFFICE OF THE PRIME MINISTER
Focal point (or primary contact person) for the plan:
Surname/Name: BAKO YACOUBA Title: FOCAL POINT Ministry/department: SP/DNPGCCA Email: yacoubako ©yahoo.fr Telephone: +22796877454/+22790332930
1.1 DESCRIBE THE STATUS OF THE COUNTRY IN TERMS OF RISK Overview of the country in terms of risk. Please include:
• One paragraph on hazards within country in general (showing the relative importance of drought)
• One paragraph on vulnerability (sub-national, gender, age cohort, rural/urban, etc.) of those most affected by drought
• One paragraph on national/sub-national capacity to address risk, especially in relation to drought mitigation
Niger numbers approximately 21 466 863 million inhabitants (the General Census of Population and Housing, RGPH, 2018, mainly concentrated on a strip of land that barely covers a third of its territory. The inhabitants of Niger experience a diversity of crisis and disaster situations, for the most part related to a multiplicity of climatic, ecological and socio-economic vicissitudes, which translate into food insecurity to a greater or lesser extent. Most food crises that occur in Niger are related to cereal or fodder shortages following a rainfall deficit or, to a lesser degree, locust invasions. Niger, one of the hottest countries in the world, has three basic climatic zones: i) In the Sahara the intense heat often causes the scant rainfall to evaporate before it hits the ground.On the average, rainfall in the Aïr Massif is limited to a maximum of 25 cm annually, and most of it comes during a single two-month period. ii) In the Sahel, annual rainfall averages 16.5 cm, but yearly totals often vary greatly. iii) In the Sudanese zone the rainy season is
from May through October, with most rain in July and August. The following years have been market by a major drought event in the country: 1980,1988, 1990,2001,2005,2009,2011,2015. Other risks, which may be of natural origin (floods, fires, epidemics, outbreaks of animal disease) or man-made in origin (bush fires, conflicts, security issues) are considered to be factors aggravating localised crises. The agro-sylvo-pastoral and fisheries sector is the country's main source of economic activity. It employs more than 80% of the working population. Over the period 2011-2015, its contribution to the national economy is estimated at an average of 37.02% of GDP. These sub-sectors also play an essential role in food security and are the main source of income for most of the rural population. However, they are highly dependent on climatic factors that weaken their contribution to food security. Indeed, more than two million (2 million) people are chronically food insecure, 4.5 million people are at risk of food insecurity and millions more are temporarily food insecure during the lean season. Niger experiences high debt levels of vulnerable households. The most vulnerable categories impacted by drought are mainly : - Small scale farmers - Small scale pastoralist - Establishing Agro-pastoralist and pastoralists still no holding enough cattle head or land - Pregnant or breastfeeding women - Big households - Farmer women, whose accumulation of domestic tasks do not allow them to engage in producing activities Efforts have been made, in particular within the framework of the I3N, to increase agro-sylvo-pastoral production. Thus, food production increased by 9.3% on average annually over the period 2012-2015. The cereal dimension, which represents 68.7% of food production, increased by 13.9% over the period under review. However, these good performances hide shortcomings. These include (i) dependence on rainfall, (ii) low production under irrigation despite the increase observed in recent years, (iii) low yields due to low agricultural mechanisation, insufficient availability of improved seeds and fertilisers and their relatively low use, (iv) the deterioration of productive bases, (v) the inadequacy of technical supervision, (vi) the difficulties of access to credit for producers (2% of credit is invested in the agricultural sector), (vii) the poor development of agricultural research and (viii) the weakness of rural infrastructure (PDES 2017-2021).
At the institutional level, the Government, through the national system, draws up every year a response plan to assist the populations subject to shocks, including drought. The response plan is the main planning and scheduling tool for interventions by the National Mechanism for the Prevention and Management of Disasters and Food Crises (DNPGCCA) to assist vulnerable inhabitants during food crises. It is established over the period from January to December of each year. However, emergency measures are taken at the end of the cropping season from October, pending on the finalisation of the response plan.This system makes it possible to implement emergency measures for the most vulnerable before more accurate results on vulnerable areas become available. The DNPGCCA has a common fund of donors that allows both to replenish the food security stocks, but also to fund emergency response activities to alleviate the suffering of the populations.
1.2 BRIEFLY DESCRIBE THE PURPOSE OF THIS OPERATIONS PLAN The overall objective is to support target households and groups affected by the drought in proactively gaining access to a diversified food supply and in improving their livelihoods. This support will be provided through a variety of activities ranging from food assistance (food distribution, cash transfer) to others interventions.
2 COUNTRY DROUGHT PROFILE
2.1 PROVIDE GENERAL GEOGRAPHICAL DISTRIBUTION OF DROUGHT
A. Regions
B. Districts
C. Drought
D. Top 3 crops vulnerable to droughts
E. List other important livelihoods (e.g. # prone zones pastoralism, fisheries, etc.)
(Admin 1)
(Admin 2)
(only in drought-prone zones)
(Yes /No)
Only in drought-prone zones)
Diffa
Bosso
1 Diffa Nguigmi
Yes
Millet, cowpeas, sorghum Fisheries, pastoralism, irrigation Mainé
Goudoumaria
Ngourti
Dosso
Doutchi
Loga
2 Dosso Boboye
Yes
Millet, cowpeas, sorghum Fisheries, irrigation, fattening on
Falmeye pasture
Gaya
Dioundou
Tibiri
Madarounfa
Tessaoua
Mayahi
3 Maradi Dakoro
Yes
Millet, cowpeas, sorghum Fisheries, pastoralism, irrigation, trade Gazawa
Aguié
Bermo
Guidan Roumdji
12
Tahoua
Madaoua
Konni
Illéla
Malbaza
4 Tahoua Keita
Yes Millet, cowpeas, sorghum Fisheries, pastoralism, irrigation, craft
Bouza industry, migration
Tassara
Bagaroua
Abala
Tillia
Tchintabaraden
Tillabéry
Ayorou
Téra
Bankilaré
Torodi
Tillabéry Gothèye
Fisheries, pastoralism, irrigation, craft 5 Say Yes Millet, cowpeas, sorghum industry, fattening on pasture Kollo
Ouallam
Fillingué
Abala
Baleyara
Banibangou
Damagaran
Takaya
Pastoralism, irrigation, craft industry, 6 Zinder Tesker Yes Millet, cowpeas, sorghum
migration, fattening on pasture Gouré
Takieta
13
Mirriah
Kantché
Belbedji
Tanout
Magaria
Doungass
Arrondissement I
Arrondissement II
7 Niamey Arrondissement III
Yes Millet, cowpeas, sorghum Irrigation, fisheries, trade, fattening on
Arrondissement IV pasture
Arrondissement V
2.2 DESCRIBE THE GENERAL PATTERN OF RAINFALL
Niger has four climate zones: The Sahelian-Sudanese zone which represents approximately 1% of the total surface area of the country and receives 600 to 800 mm of rain per year on average. The Sudanese region, which is more wooded than the Sahel, includes low dry forests, open woodlands, savannah and the Niger river water bodies and has a savannah vegetation which enjoys more regular rainfall than the Sahel zone. This region is used for agricultural and livestock production; it is the most heavily populated of the country;
The Sahel zone which covers 10% of the country and receives on average 300 to 600 mm of rain per year; it is suitable for agro-pastoralism (mixed farming). This is a steppe zone which includes stunted and shrubby vegetation, the most typical vegetation being the bush, a major element in the cattle farming systems of this part of Niger. This is a sedentary area used for farming and includes numerous farming villages; The Sahel-Sahara zone which represents 12% of the surface area of the country and receives on average 150 to 300 mm of rain per year. It is suitable for migratory stock farming. This is a nomadic pastoral zone because only hardy animals can make use of the vegetation as and when they find it; The Sahara desert zone which covers 77% of the country and receives on average less than 150 mm of rain per year. Irrigation crops are planted here.
2.3 INSERT A SEASONAL CROP CALENDAR
Drought prone main crops: millet, sorghum, cowpeas and groundnuts
SEASONAL CALENDAR FOR A TYPICAL YEAR IN NIGER
Main cereal harvest Off-season, flood recession harvest
Livestock moves South
Livestock moves North
Seasonal labour migration
Weeding and hoeing Land preparation
Rebuilding institutional stock (institutional purchase) Subsidised cereal sales
Off-season rice harvest
Rainy season
Agricultural lean season
Pastoral lean season
NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT
NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT
2.4 HISTORICAL DROUGHT DESCRIPTION Description of the specific / actual country drought conditions for each of the past 10 years
Year Key regions/provinces impacted Source of drought Was drought officially Briefly describe the impact information declared following the on the food security and
rainfall deficit? (Yes/No) livelihood conditions
Early Warning System, Statistic department, Ministry of Agriculture and Livestock
Cereal deficit of 410 700
2009 All regions
YES tons; 7,772,373 affected
inhabitants; and severe
flooding in Agadez
Cereal deficit of 692,500 2011 All regions YES tons; 5,458,871 affected
inhabitants
Cereal deficit of 372,900
2013 All regions with great acuity in YES tons; 4,197,614 affected pastoral areas inhabitants; loss of
livestock; and displacement of populations
16
2014 Diffa, Zinder, Tillabéry, Maradi and Dosso
Early Warning System, Statistic department, Ministry of Agriculture and Livestock
YES Cereal deficit of 230,070 tons; 2,588,128 affected inhabitants
2015 All localized regions YES Food insecurity population estimated at 8,089,047
2016 All localized regions YES 6,528,992 affected inhabitants by food insecurity
2017 All localized regions YES 8,656,245 affected inhabitants by food insecurity
2018 All localized regions YES
Localized deficits. 658,000 affected inhabitants in December 2018
2.5 HISTORICAL DROUGHT IMPACT (IN TERMS OF NUMBER OF VULNERABLE) Description of the impact of drought in the country in the past 10 years in terms of number of individuals/households requiring assistance.
Impact of drought by data source Source
Year
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 A # of affected as
estimated by
Vulnerability Survey(VS)/EWS
- 7,772,373 - 5,458,871 No VS 4,197,614 2,588,128 8,089,047 6,528,992 8,656,245
658,000
2.6 HISTORICAL DROUGHT RESPONSE Description of the historical response to drought in t country in the past 10 years in terms of number of individuals/households who received assistance.
Response to drought By activity and source
Year
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018,
A # of individuals assisted with Food distribution source of information: CCA
- 412,377 - 103,628 997,577 1,544,802 1,500,891
560,000
498,633
616,238
756,000
B # of individuals assisted with Cash transfer source of information: CCA/CFS
131 012 1,251, 600 910 000 296 590
42,370
71,276
55,666
-
C # of individuals assisted with Cash for work source of information: CCA
300,846 1,170,631 1,600,291 257,390
- 837,613
- 172,830
- 347.200
-
2.7 DISCUSSION OF THE HISTORICAL DROUGHT CONDITIONS, VULNERABLE, AND RESPONSE
In Niger’s case, interventions are implemented the year after the drought period. The number of food insecure population as a result of drought and other factors is higher than the number of population provided with assistance. This is explained by a lack of financial resources to cover all the people in need
3 INSTITUTIONAL ARRANGEMENTS
3.1 EXISTING NATIONAL POLICIES OR LEGISLATION Description of national policies and/or legislation related to a) drought; b) other disaster risk management issues that are currently in place.
Drought Legislation: Decree N° 2011/057/PCRD/PM of 27 January 2011 modifying and supplementing Decree N° 2000/0072/PRN/PM of 04 August 2000 pertaining to the establishment, powers, composition and operation of the Food Crisis Unit from the Disaster Management Agency. Establishment of National Plan to Combat Desertification and Natural Resource Management (PAN / LCD / GRN) Establishment of a National plan to fight against drought (finalized in 2018 by the Ministry in charge of Hydraulics).
Other Disaster Risk Management legislation:
- Order N° 0158/PM of 04 October 2013 modifying and supplementing Order N° 00207/PM of 28 August 2012 pertaining to the powers, organisation and operation of the Food Crisis Unit. - Order N° 0032/PM of 20 January 2014 modifying and supplementing Order N° 00208/PM of 28 August 2012 pertaining to the establishment, powers, composition and operation of the National Mechanism for the Prevention and Management of Disasters and Food Crises (Dispositif National de Prévention et de Gestion des Catastrophes et Crises Alimentaires, DNPGCCA). - Order N° 00210/PM of 29 December 2016, reorganizing the National Food Crisis Prevention and Management System - Order N°. 0183/PM of 17 October 2017 reorganizing the National Food Crisis Prevention and Management System (DNPGCCA) - Order N°. 0113/PM of 27 July 2018 amending and supplementing Order No. 183 /PM reorganizing the National Food Crisis Prevention and Management System (DNPGCCA)
3.2 EXISTING ASSESSMENT PROCESSES 1. The drought impact assessment procedures are an integral part of the results of the Household Vulnerability Vulnerability Survey
(EVIAM), which is implemented annually by the Early Warning System.When does the assessment occur?
Towards the end of the agro-pastoral season (end of September) a preliminary assessment is done. A final assessment is done in February-March by means of a support plan for affected inhabitants.
2. Who coordinates this assessment? It is coordinated by the DNPCCA through the Food Crisis/Disaster Management Unit (CCA/GC).
3. Who does the data collection and analysis? The Coordination Unit for the Early Warning System and Disaster Prevention (CC SAP/PC)
4. What tools and methodologies are used collect and analyse the data? - Vulnerability surveys
- Harmonised framework for vulnerability analysis
- Sentinel sites
- Joint (WFP/EWS) food security analysis surveys 5. What are the key steps involved in the assessment process?
- Data collection on paper and by Smartphone
- Data processing and analysis
- Response planning through a Support Plan
20
17
6. How is the needs assessment paid for? - National budget - Joint Multi-Donor Fund (FCD)
- Partnership with specialised institutions (UNDP, WFP, Save the Children, CILSS /AGRHYMET, etc.)
# Assessment Type (for example, food Description of the process or workflow, including timing, data collection, financing, etc.
security assessment, early recovery,
etc.)
1. Assessment of the food situation This assessment is coordinated by the Early Warning System's Coordination Unit. In general,
It takes place at the end of September. Data are collected by members of the early warning
system's technical committee.
The main tools used are:
- The survey forecasting and estimation of harvests in October of each year, national budget/TFP
- Survey on household vulnerability to food insecurity, October - December, national budget/TFP
- The Harmonized Vulnerability Analysis Framework (CH), November and March, National Budget / TFP
- Analysis outcome, October and February, TFP
- Sentinel sites, national budget and TFP, January/February,
18
- CILSS/FAO/WFP/WFP/Fews Net/Government Joint Assessment Missions in October
- Monitoring of cereal and livestock markets, national budget and TFP, all year round
- Monitoring survey post distribution (PDM)
- SMART survey on malnutrition
These types of assessment provide information on the amount of rain received in the various regions, the food insecurity situation and agricultural production.
3.3 CONTINGENCY PLANNING PROCEDURES FOR DROUGHT Briefly description of any existing contingency planning (CP) procedures for drought.
-
The national plan for vulnerable populations in Niger is developed each year. ARC's operational plan is an integral part of this plan in that, all planned activities are more broadly reflected in this plan.
The following activities to quickly assist population in need were selected for this plan: 1. Organisation of Cash for Work operations Objectives: To combat nutritional vulnerability, to settle inhabitants who are likely to migrate and improve their livelihoods. Description: Carry out labour-intensive work projects for a period of three months at 1,300/CFA francs/day/person for 25 days, i.e. 32,500 CFA francs/month/person. Quality target: Very impoverished households identified within the areas affected by the drought through the HEA (Household Economy Approach) approach. This operation will be conducted in areas where cereal supplies are available on markets. Number targeted: 40,000 households targeted conditionally and 10 000 households targeted unconditionally.
19
Location: affected areas where cereal supplies are available on markets. Total: 4 000,000,000 F CFA 1.2 As part of cash for work component a distribution of small ruminants to a group of pastoralist women in vulnerable areas Objectives: To improve and diversify food supply for impoverished households in areas affected by drought Description: Distribution of a core group of goats (3 females and 1 male per household). Quality target: Households experiencing severe food insecurity or female heads of households in the affected areas. Number targeted: 1,250 households Location: affected areas Duration of the operation and end date: 1 month Budget/total for the operation: 200,000,000 F CFA Implementation partners: the operation is conducted in conjunction with NGOs and representatives from the Ministry of Livestock in targeted Departments. 2. Targeted free distribution Objectives: To combat food insecurity, to settle inhabitants who are likely to migrate and to protect livelihoods Description: 100 kg of rice/household/month purchased locally (average size of a household: 6-7 persons) Number targeted: 3,500 households Location: distributed where markets do not have a regular cereal supply Duration of the operation and end date: 3 months Tonnage: 1,375 T Budget/total for the operation: 1 050,000,000 CFA francs Implementation partners: Food Crisis Unit (CCA: Cellule Crise Alimentaire), Regional and Sub-Regional Committees, regional administrative and traditional authorities.
-
20
3.4 DROUGHT RESPONSE COORDINATION MECHANISM
In terms of disaster and food crisis prevention and management, the Government of Niger then proceeds with drafting a response plan which may include possible interventions. This plan is considered to be a planning and scheduling tool for interventions that the National Mechanism (the DNPGCCA) and its partners must implement to respond to the needs of previously identified vulnerable inhabitants following a participative and inclusive approach. Managing the coordination of interventions implemented within the context of a drought falls under the Food Crisis/Disaster Management Unit (CCA/GC), in conjunction with State (technical Ministries), and national and international technical partners. The existing tools of coordination (the GTI, the food security partners' group, etc.) that are mobilised for planning and coordinating interventions during a period of drought should always be maintained and improved. • The Directorate of Monitoring and Evaluation will monitor the implementation and progress of the plan and will ensure that it is kept up to date; it will also distribute as much information as possible about it to all members of the Mechanism How helpful is the assessment in detecting/mitigating drought in a timely manner and what are the major constraints?
PRIME MINISTER
Consultation Framework CEC
State-Donors Extended Consultation Committee
DIRECTOR OF OFFICE (CABINET)
CMC
CRC
Joint Consultation Committee
Steering Committee for Consultation
CC/SAP/PC CCA/GC CFS
Permanent Secretariat (SP/DNPGCCA)
Directorate Admin &
Fin
Directorate M & E Directorate Info &
Coms
Directorate Audit &
Control
NATIONAL MECHANISM FOR THE PREVENTION AND MANAGEMENT OF DISASTERS AND FOOD CRISES
ORGANISATION CHART
21
1 WHO IS RESPONSIBLE FOR COORDINATING DROUGHT EMERGENCY?
-The DNPGCCA (National dispositive for prevention and management of alimentary crisis) gathers the central state and its main partners. Through the Permanent Secretariat, which is the ARC Focal Point, tools for alimentary crisis management and rehabilitation are agreed upon, managed and implemented.
2. Who are the other stakeholders involved and how they relate to one another (good to include an organizational diagram)? - The Food Crisis Unit
Coordination Unit of the EWS and Disaster SPR
Food Crisis and Disaster Management Safety Nets Unit Prevention Unit
Regional Permanent Secretariat
CR/PGCCA
Warning Unit Project Unit for crises mitigation and Internal Auditor
Regional Committee
recovery
Monitoring and Action Research Unit
Disaster Management and Consultation
Topic Based Managers (7)
CSR / PGCCA
Disaster Risk Prevention and Mitigation Unit
Unit
Sub-regional Committee
Monitoring and Evaluation Unit
Regional Coordination (5)
Capacity Building and Partnership Unit
OSV - Observatory for Monitoring the
Vulnerability
IT and Statistics Unit
Administration and Finance Unit
SCAP/RU
Administration and Finance Unit
Community System for Early Warning
System and Emergency Responses
Line of reporting ------------ TECHNICAL AND FINANCIAL PARTNERS
Functional line ………….
December 2012 Ministries OPVN UNS (UN system) International Partners
CSOs/NGOs
22
- The Early Warning System Unit - A humanitarian coordinator through the Office for the Coordination of Humanitarian Affairs (OCHA) and the WFP - The Technical and Financial Partners (TFPs)’ lead through the European Union (EU) 3. What additional assessments (i.e., “Needs Assessments”) take place after a drought is detected/reported? If there are additional needs assessments conducted, please answer the following questions:
• When does this additional assessment occur? - Rapid joint assessment mission happens after the end of harvest
• Who coordinates this additional assessment? - The EWS (Early warning system)
• Who does the data collection and analysis?
- Field data, collected on paper and smartphone are collected by the EWS, INS (National Statistical Institute) and WFP
• Quels sont les outils et les méthodes utilisés pour rassembler et analyser les données ? - Sentinel sites through MUAC (Mid-upper arm circumference) or other anthropometric measurements - Data collection via SMARTPHONE - Harmonised framework in collaboration with CILSS - Rapid assessment - Weather monitoring (Weather forecasting)
• What tools and methodologies are used collect and analyse the data? • How is the assessment financed? - National Budget (SAP/PC budget) - TFPs (WFP, CILSS, Save the Children...) • How helpful is the assessment in detecting/mitigating drought in a timely manner and what are the major constraints?
-Weather monitoring provides the ability to assess the importance of drought and can help to anticipate responses in affected areas. Nevertheless, a general lack of resources lead to a reactive response instead of an active one.
23
3.5 PROPOSED FINANCIAL ARRANGEMENTS AND COORDINATION OF ARC PAY OUT Details on how the government agency will manage the ARC funding. Here we are specifically interested in the following questions.
• Where will ARC transfer the payout funds?
- A secured Treasury Account as primary account with flexible disbursement procedures - A bridging account in a private bank (an account that already exists in SONUBANQUE) funded from the primary account (costs of monitoring, auditing and internal transport of foodstuffs). • Who is responsible for this account? What type of oversight is provided on this account? - Account requiring the joint signatures of the Director of the Office and of the SP (Permanent Secretariat) of the DNPGCCA
• Will ARC be the only source of funding to come into this account? - Yes • Will outflows from this account be dedicated to ARC activities? - Yes, exclusively
4 RISK TRANSFER PARAMETERS
Coverage period Year: 2019-2020
Season:
Expected pay out frequency
Maximum pay out USD 17 million
Risk transfer level:
24
Estimated premium:
5 SCENARIO DEFINITION AND GEORGRAPHIC COVERAGE
Scenario Description
#1: Small pay out Below average rainfall, coinciding with the severity of a 1 in 4 year drought. Expected ARC payout below 1,7million. Targeted free distribution of food kits to areas severely affected by drought.
#2: Medium pay out Below average rainfall, coinciding with the severity of a 1 in 5-7 year drought. Expected ARC payout around USD 5 million. Generalised distribution to all affected areas and implementation of Cash for Work operations.
#3: Large pay out Well below average rainfall, coinciding with the severity of a 1 in 10 year drought. Expected ARC payout of the ARC maximum of USD 17 million, or the country maximum based on the risk transfer parameters. Generalised distribution to all affected areas, implementation of cash transfer
operations (Cash for Work, distribution of core group of small ruminants to women) .
5.1 ARV DROUGHT SCENARIOS Estimated numbers of affected people in six regions that could be potentially provided with assistance under different pay out scenarios
Region District Total Vulnerable Scenario 1 : Scenario 2 : Scenario 3
Population population Small payout Medium payout Large payout
Maradi Mayahi 559 009 308 696 - 11 000 55 000
Tahoua Tahoua 513 670 116815 10 000 54 000
25
Madarounfa 714 804 267 313 - 10 000 50 000
Aguie 406 650 222 913 - 10 000 50 000
Dakoro 683 550 206 653 - 8 000 40 000
Guidan Roumdji 524 406 179 916 - 8 000 40 000
Tessaoua 516 586 171756 - 10 000 50 000
Zinder Magaria 929 625 485 106 - 25 000 125 000
Matameye 401 012 172 854 - 10 000 50 000
Goure 370 406 164 406 - 10 000 50 000
Dosso Dogondoutchi 640 436 109 181 18 000 20 000 25 000
Loga 176 673 58 342 6 500 6 500 6 500
Tillabéry Tera 663 377 171 756 10 000 50 000
Diffa Diffa 591 780 247 879 20 000 100 000
N'guigmi 125 130 28 574 5 000 25 000
Maine Soroa 233 409 81 623 8 000 40 000
TOTAL 8,073,712 2,994,019 24,500 191,500 810,500
6 INTERVENTION DETAILS
Brief list of the proposed interventions in the event of an ARC pay out.
26
Intervention Name
Intervention Type Please select from list in
Error! Reference source not found.
Program type (tick box that applies)
Description
1. Targeted free distribution Food distribution need based (C)
□ Scalable
□X Emergency
□Other {____________} [specify, e.g. needs assessment]
Distribution of rice rations and food supplements for lactating women at a rate of 100 kg per household over a period of three months in severely affected areas. Distribution of food to vulnerable households.
2. Cash for work Cash transfer to beneficiaries (A,B, L)
□ Scalable
□X Emergency
□Other {____________} [specify, e.g. needs assessment]
Participation of the households in activities of
community interest at 1,300/CFA francs/day/person for 25 days, i.e. 32,500 CFA francs. Under this component a exclusive distribution of a core of 3 goats instead of cash to a group of pastoralist women who do not participate to community works because of cultural setting. This is to diversify the diet products
Intervention Types
A Cash Transfer: need-based G Nutrition supplement
B Cash Transfer: for work H Seed distribution
C Food distribution: need based I Fodder Provision
27
D Food distribution: for work J Water trucking
E Supplementary feeding K Borehole development
F Distribution of food stamps, vouchers, coupons L Other: Distribution of goat ______
You will complete steps 6.1.1-6.1.12 for each intervention listed in the table above:
6.1 FIRST INTERVENTION
Complete steps 6.1.1-6.1.12 with details from the first intervention listed in the table above.
28
6.1.1 14.1
Enter name of intervention: Targeted Free Distribution (DGC)
6.1.2 14.3
A brief description of the intervention: This activity consists of distributing rice rations of 100 kg per very vulnerable household over a period of three months in severely affected areas. This activity will be undertaken by Community Distribution Committees under the supervision of the Sub-Regional Committee at Departmental level. A total of 1 000 T of rice bought locally will be distributed to 3 500 affected households in the northern areas of the Tillabéri, Tahoua, Maradi, Zinder, Dosso, Diffa and Agadez regions.
29
6.1.3 14.4
Explain why this intervention activity is a good option for ARC funding: precisely how does it meet each ARC eligibility criteria1 For example, a. How does it meet the time-sensitive and/or catalytic criteria? Rapid procurement of food commodities with a restricted call for proposal. Distribution to beneficiaries can be done monthly within a period of one week from delivery to distribution site. Easy utilisation (preparation period). b. How exactly does it contribute to normalise population lives and livelihoods? What livelihood groups are the major beneficiaries (e.g. farmers, agro pastoralists, pastoralists, fishermen, women, etc.) Guaranteeing that meals are regular (two to three times/day). Preventing decapitalisation of households for purposes of obtaining food. The main beneficiaries will be farmers, agro-pastoralists, stock farmers, fishermen, women and children in affected areas, etc.) c. Why are you certain it can be completed within six months? The DGC (targeted free distribution) is an activity in which the DNPGCCA has very extensive experience. All mechanisms for targeting, distribution, monitoring and auditing are managed at all levels (national, regional, departmental and communal). Therefore the activities duration should not exceed 3 months period
1 For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines.
30
6.1.4 14.5
The possible implementing partners of this intervention
Name of Partner Organization Name of contact at organization Telephone number
Email address Responsibility and role in Implementing activity
Permanent Secretariat - Agadez Idi Chaibou 90577097 [email protected] Coordinate and oversee
Permanent Secretariat - Diffa Sadikou Moutari 96873193 [email protected] Coordinate and oversee
Permanent Secretariat - Dosso Omar Zakeye 96885332 [email protected] Coordinate and oversee
Permanent Secretariat -Maradi Mani Issoufou 96876479 [email protected] Coordinate and oversee [email protected]
Permanent Secretariat -Tahoua Issa Arzika 96297533 [email protected] Coordinate and oversee
Permanent Secretariat - Tillabéri Issifou Oumarou 96556738 [email protected] Coordinate and oversee
Permanent Secretariat -Zinder Seydou Ali 96297769 [email protected] Coordinate and oversee
31
6.1.5 14.6
In the event of a pay out, how will funds flow from the Government account to each implementing partner? Explain what checks are in place to ensure the funding flows in a timely manner and can be tracked. Please be as specific as you can. Again, if decentralized, explain how the funds will move from the National account to the regions/districts and what checks/paper work is completed to ensure this happens in a timely manner. At the request of the Prime Minister's Office, the Ministry of Finance will proceed to establish a secured special account in Treasury and then the account in a national bank will receive ARC funds for operational cost. Fund transfers after services have been rendered will be done directly from the special account into the partner bank accounts for purchases, transport and other service. Providing funds to a bank operating in the market place from a special fund established for costs related to monitoring, targeting and auditing for the benefit of implementing structures.
6.1.6 14.7
The Unit Cost (cost per beneficiary) to undertake this activity for one (1) month. . The unit cost is as follows: - Foodstuffs cost is 300 CFA francs per kg - Transport cost is 40 CFA francs per kg - Operating cost is 60 CFA francs per kg - Total cost per kg is 400 CFA francs - Monthly cost = 15kg/person*400 CFA francs = 6 000 CFA (~`USD10) /person and USD60 per household
32
6.1.7 4.9
The targeting for this activity will intervention.
What type of targeting mechanism and criteria will be used?
The targeting system used will be based on a community approach which is itself based on HEA (Household Economy Approach) criteria
Who will do the targeting? Targeting committees consist of representatives from sub-regional, community and civil society Committees. The technical services provided by the State also form part of these committees.
How will the targeting be paid for? The targeting of beneficiaries within the framework of the activity forms an integral part of the funding expected from ARC.
Is there any process of verification of targeting?
Regional Committees, through their Permanent Secretariats, will undertake supervision and monitoring of the auditing of the targeting.
When will the targeting take place in relationship to the ARC pay out?
When ARC funds become available, targeting will start within a period of one month after receipt of the said funds.
6.1.8 14.10
The procurement of goods or supplies
How will procurement take place?
Direct contracting with specialised suppliers who have previously been identified (restricted consultation).
Who is responsible for procurement?
The Administrative and financial Directorate/DNPGCCA and the Directorate for Procurement
What are the timelines around procurement?
Approval and advertising periods of 21 days maximum for a normal procedure and 9 days in the case of restricted consultation
33
6.1.9 14.11
Items to be procured and the possible procurement sources:
Item Unit Source(s)
Rice Bag of 50 Kg Rice will be purchased on the local market via a fast track tender process
6.1.10 14.12
Description of how goods will move from procurement to implementing partners to the targeted beneficiaries. Mayors are responsible for direct delivery by suppliers in the main towns of the municipality. - Stocks are taken by private carrier to villages where beneficiaries live; Sub-Regional Committees together with the mayors of the locations involved are responsible for this. - Mayors and village chiefs will sign the delivery notes (PV) for stock received. - The distribution committee that is established will be responsible for monitoring and auditing of the goods.
34
6.1.11 14.13
The intervention monitoring system
Does the implementing partner have a monitoring system in place? If yes, please describe this system in as much detail as possible. Is it paper-based? The information gets keyed into an MIS system? Excel? Who can access the information
There is a monitoring department at the national level within the Mechanism as well as at regional entities level. - During implementation, monitoring missions are organised at national, regional, departmental and communal levels. - Identification forms listing the beneficiaries are drawn up at the communal level. - A follow-up and check card for indicators (quantity, type of product, ration, frequency and target) is developed. - All information regarding the implementation is capitalised in a database at national level. _ Accessibility of the information for the general public (publication on the website and newsletter on food security with the WFP).
If an existing program, has monitoring occurred in the past? What criteria is used to monitor one program or not to conduct monitoring Have any evaluations of the program been detailed in the past?
The National Mechanism and the regions already have a monitoring programme. Mid-term monitoring missions are carried out with a multidisciplinary team in the areas where activities are put in place. These missions are validated by reports taking stock of the situation and containing recommendations.
35
Please detail the data or bits of information to be collected by the monitoring system.
The data gathered during its monitoring missions focuses on the nature and relevance of this activity, the quantity and the type of product distributed, the frequency of distributions, the beneficiary targets (men and women) and the activity impact if visible.
Who is responsible for collecting this information? Who is responsible for analysing the information?
For data collection, the responsibility lies with: - the Sub-Regional Committees - the Distribution Committees at the communal level For data analysis, the responsibility lies with: - the SPRs at the regional level - the monitoring and evaluation department at the national level
How is M&E of the specific intervention financed? - Financed by ARC funds.
36
What measures have been introduced to ensure the timely and accurate collection of monitoring data?
- The monitoring and evaluation department at the national level has a mechanism that allow information collection at field level while the activities implementation is ongoing. The information are then processed and reported.
What is the timing around M&E in relationship to the ARC pay out?
- The timing is linked to the ARC payout. Within two months of the receipt of the funds, monitoring missions, whose final schedule will be determined, will be carried out at operational level.
37
6.1.12 14.14
Activity action plan
Step Month
Implementing Body Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
1. Identification of drought conditions (on-going assessments)
EWS-Weather department- Agriculture Ministry-ARC
2. Confirmation of drought / declaration
DNPGCCA
3. ARC payout announced
ARC
4. Contingency plan enacted
DNPGCCA
5. Needs assessment conducted to validate/confirm affected districts
DNPGCCA
6. Targeting of households for intervention
Sub-Regional Committees
7. Procurement…
DAF/Director of procurement
8.Begin distribution
CCA/SPR/SGA and PF ARC
9.Bonitoring
Monitoring departments and PF ARC
38
6.2 SECOND INTERVENTION)
Enter name of intervention: Cash for work (CFW)
A brief description of the intervention: Conditional transfers are done between November and March at the latest. The purpose is to allow targeted households to benefit from a sum of 1,300 CFA francs per day for a period of 25 working days per month. The total funding distributed amounts to 32,500 CFA francs per month per targeted household, for 3 months period. The conditional transfer method has been chosen because of the advantages it gives vulnerable populations. At one and the same time, it increases the income of the population, restores the environment (laying out of pools, stabilising dunes, dealing with ravines, and land reclamation), and combats temporary migration by settling the populations concerned (being careful not to deprive them of a survival strategy, so that they eventually become more resilient). -40,000 households will be affected by this operation amounting to 4,000,000,000 CFA francs in the form of remuneration. Within this cash for work operation, a certain category of households in communities making a living from livestock farming could be given livestock in lieu of cash so that they can use the by-products to ensure their food security. - 1250 households will each receive 3 female goats and 1 billy goat; the total cost of this operation will amount to 200,000,000 CFA francs.
39
Explain why this intervention activity is a good option for ARC funding: precisely how does it meet each ARC eligibility criteria2 For example, a. How does it meet the time-sensitive and/or catalytic criteria? - Activities running on a short period. - A weekly payment to beneficiaries linked to the frequency of local markets. b. How exactly does it contribute to normalise population lives and livelihoods? What livelihood groups are the major beneficiaries (e.g. farmers, agro pastoralists, pastoralists, fishermen, women, etc.) - Acquisition of revenues by impoverished households. - Guaranteeing regular meals (two to three times/day) - Preventing decapitalisation of households in order to buy food - Protecting the environment - The main beneficiaries would be farmers, agro-pastoralists, livestock farmers, fishermen and women in the affected areas etc.) c. Why are you certain it can be completed within six months? - This is an activity in which the DNPGCCA has very significant experience - All mechanisms for targeting, remuneration, monitoring and auditing are managed at all levels (national, regional, departmental and communal). The duration of the activities should not exceed 3 months period
2 For more information on the ARC eligibility criteria please refer to the ARC Contingency Planning Standards and Guidelines.
40
Who are the possible implementing partners of this intervention? Please list the names and key contact information for all partner organizations. If the implementation is expected to be decentralized (e.g. lower-level administrative units select the implementing NGOs) please list the key contact person for each admin unit in the table below AND as an annex, provide a list of the NGOs (by admin unit) capable of implementing the activity.
Name of Partner Organization Name of contact at organization
Telephone number
Email address Responsibility and role in Implementing activity
Permanent Secretariat for the Mechanism
Saley Saidou National Supervisor 796962916 [email protected]
Supervise ARC in country work
Food Crisis Unit Yabilan Maman Coordinator
796926810 [email protected] Coordinate affected population assistance operations
Permanent Secretariat - Dosso Omar Zakeye 96885332 [email protected] Coordinate and oversee
Permanent Secretariat -Maradi Mani Issoufou 96876479 [email protected] Coordinate and oversee [email protected]
Permanent Secretariat -Tahoua Issa Arzika 96297533 [email protected] Coordinate and oversee
Permanent Secretariat - Tillabéri Issifou Oumarou 96556738 [email protected] Coordinate and oversee
Permanent Secretariat -Zinder Seydou Ali 96297769 [email protected]
The implementing structures are national NGOs (approximately 20) whose contact details will be provided
after the selection
41
In the event of a pay-out, how will funds flow from the Government account to each implementing At the request of the Prime Minister's Office, the Ministry of Finance will proceed to establish a secured special account in Treasury and then the account in a national bank will receive ARC funds. Fund transfers after services have been rendered will be done directly from the special account into the partner bank accounts for operations Providing funds to a bank operating in the market place from a special fund established for costs related to monitoring, targeting and auditing for the benefit of implementing structures.
Define the Unit Cost (cost per beneficiary) to undertake this activity for one (1) month. This amount should include the value of the benefit as well as procurement, transport, and administrative costs. Please include in an annex any supporting documentation on how these costs were estimated (e.g. use the ARC OP budget tool). If there is no supportable information on how this unit cost might rise/fall by the different pay out scenarios, please put the same number in each box. Note: reference here and put in an annex any budget detailed information you used to arrive at these costs. We are looking for countries to ‘build’ the cost from the component parts (e.g. cost of food, transport, etc.) rather than as an estimate based on previous emergencies where one simply takes the total response value/# reached. The unit cost is as follows: - Unit cost under Scenario 1 – Amount per person = 1,300 CFA francs per day - Monthly cost per person = 1,300 * 25 = 32,500 CFA francs (USD 65) - Number of work days in a month is 25 days
42
6.2.1 4.9
The targeting mechanism of the intervention.
What type of targeting mechanism and criteria will be used?
The targeting system used will be based on a community approach which is itself based on HEA (Household Economy Approach) criteria
Who will do the targeting? Implementing partners in collaboration with the municipalities of affected areas.
How will the targeting be paid for? The targeting cost forms an integral part of the funding file expected submitted by the NGO.
Is there any process of verification of targeting?
Regional Committees, through their Permanent Secretariats, will undertake supervision and monitoring of the auditing of the targeting.
When will the targeting take place in relationship to the ARC pay out?
When ARC funds become available, targeting will start within a period of one month after receipt of the said funds.
6.2.2 14.10
Does this intervention require the procurement of goods or supplies? If yes, please give more details. For instance, do you buy from national/local markets or from other countries; be specific in each column how, who and timeframe for purchases internationally
How will procurement take place?
Not applicable
Who is responsible for procurement?
Not applicable
What are the timelines around procurement?
Not applicable
43
6.2.3 14.11
Please list all the items to be procured and the possible procurement sources:
Item Unit Source(s)
Cash CFA franc Local
6.2.4 14.12
Please describe in as much detail as possible how goods will move from procurement to implementing partners to the targeted beneficiaries. Explain what checks are in place to ensure the cash/goods reach the targeted beneficiaries in a timely manner and can be tracked. - Selected NGOs (service providers) will draw up daily rosters of workers. - Weekly cash payment according to work done. - Monitoring and auditing of payments by sub-regional and municipal committees
44
6.2.5 14.13
The implementation monitoring system
Does the implementing partner have a monitoring system in place? If yes, please describe this system in as much detail as possible. Is it paper-based? The information gets keyed into an MIS system? Excel? Who can access the information
The same as for the previous activity.
If an existing program, has monitoring occurred in the past? What criteria is used to monitor one program or not to conduct monitoring Have any evaluations of the program been detailed in the past?
Idem
Please detail the data or bits of information to be collected by the monitoring system.
Information on the recovered surfaces, the distributed amounts, the type of work, the number of paid persons (men and women).
45
Who is responsible for collecting this information? Who is responsible for analysing the information?
For data collection: - Operator NGO (Follow-up card for indicators) - Sub-Regional Committees (Monitoring report) For data analysis: - Monitoring and evaluation department at the national level (SP/DNPGCA)
How is M&E of the specific intervention financed? - Financed by ARC funds.
What measures have been introduced to ensure the timely and accurate collection of monitoring data?
- The monitoring and evaluation department at the national level has a mechanism that allow information collection at field level while the activities implementation is ongoing. The information are then processed and reported.
What is the timing around M&E in relationship to the ARC pay out?
- The timing is linked to the ARC payout. Within two months of the receipt of the funds, monitoring missions, whose final schedule will be determined, will be carried out at operational level.
46
6.2.6 14.14
Activity action plan
Step Month
Implementing Body Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
1. Identification of drought conditions (on-going assessments)
EWS-Weather department- Agriculture Ministry-ARC
2. Confirmation of drought / declaration
DNPGCCA
3. ARC payout announced
ARC
4. Contingency plan enacted
DNPGCCA
5. Needs assessment conducted to validate/confirm affected districts
DNPGCCA
6. Targeting of households for intervention
Sub-Regional Committees
7. Procurement…
DAF/Director of procurement
8.Begin distribution
CCA/SPR/SGA and PF ARC
9.Bonitoring
Monitoring departments and PF ARC
47
7 M&E FRAMEWORK AND PLAN
M&E results framework to help measure the performance of the rollout of the ARC contingency plan
Result Indicator Means of Verification Risks/Assumptions
Outcome 1: Food security is • Level of food consumption of Monthly activity report • Delays in starting up transfer
ensured for affected households households M&E (monitoring and operations because of delays
and livelihoods are preserved • Households which have evaluation) report in making the project
been able to preserve their CCA •
operational assets Non-compliance with
operational implementation Result 1.1: Vulnerable • Number of households who Activity report submitted by
households that will receive a have received cash transfers operators and the CCA deadlines as determined in conditional cash transfer and food distribution • Number of households who
M&E report the agreements between the
have received livestock State of Niger and ARC
• The targeting methodology • Amounts of cash transferred
adopted is inadequate - the • Number of animals
project does not reach the
distributed
most vulnerable.
•
Number of households who have received food
• Payment mechanisms are
ineffective - payment agents
are not able to distribute the
payments to beneficiaries on
time.
48
Result 1.2: Creating assets and rehabilitating means of subsistence through Work for Food operations
•Number of people who have participated in asset creation and rehabilitation operations • Number of people trained to do the work • Surface area worked or rehabilitated • Number of small infrastructure or projects completed
CCA, NGOs, decentralised State Structures Monthly report M&E report
The targeting methodology adopted is inadequate the project does not reach the most vulnerable. Payment mechanisms are ineffective - payment agents are not able to distribute the payments to beneficiaries on time
Outcome 2: Quicker delivery of • First contact with Monthly report • Existence of appropriate, aid to targeted households beneficiaries within 120 days M&E report robust structures as
(compulsory for any activity following the payment of ARC CCA final report described in the operational
proposed by ARC member funds to the country plan
countries) concerned.
• The necessary steps are Outcome 3:
• Overall time frame of 180 Monthly report taken to carry out the Quicker implementation of
days for establishment and M&E report
operations within the time activities within the ARC
implementation
CCA final report
allowed
framework (compulsory for any
activity proposed by ARC
member countries)
49
8 PROGRAM RISKS AND ASSUMPTIONS
Likelihood of
occurrence of Mitigation Strategy: what you will do to make
# Risk this risk (low, Describe Impact
sure this does NOT happen? medium, or
high) Drop or increase in
Adjustment of programmes to implement field
the cost of
Exchange rate risk High operations: this will be done by either mobilising 1 operations as
additional resources, or scaling down rations or initially foresees
number of beneficiaries
increase in the cost
Adjustment of programmes to implement field
Inflation risk Low of operations
2 operations either scaling down rations or
number of beneficiaries
Risk that the intervention(s) will not Failure of operations Ensure that targeting of beneficiaries is objective
3 reach the targeted populations (the Low to reach the and transparent with minimal rates of inclusion
most vulnerable) beneficiaries or exclusion
Delays in execution
Ensure that a dedicated special account is created to
Delay in the provision of funds
High
Non-compliance
receive the funds and to make quick transfers 4
with schedule during the execution of operations
50
9 DEFINITION OF STANDARD OPERATING PROCEDURES
Turnaround
time (days)
# SOP Name SOP Details
Responsible Timing
Type/Action Officer
Min Max
Informational and Planning Processes
01 Monitor food security Intense monitoring of ARV and other EW tools
Omar Amadou
Vulnerability
and livelihood levels to track severity and deterioration of food
survey on
(EWS)
security situation
Ongoing
14
21
households
food
insecurity
02 Update contact Confirm contact details for TWG members,
Bako Yacouba
As soon as
Coordination
databases implementing partners and other staff
possibility of
of the (Point Focal
7
10
involved in the rollout of a disaster risk
payout is
activities of
ARC)
management plan
identified
the three
51
03 - Setting the
actions
required
Mobilize the ARC TWG responsible for
CCA Coordinator
-Programming
contingency planning
the field
activities
- Selecting the
operators
ARV
Decide most likely scenario
Country
As soon as
1
2 customisation
technical team
possibility of
(parameters
FIP development and payout is setting)
submission
Decide which regions or districts are most likely to receive
ARC funds
Country
identified
1
2 Operations
technical team
Plan
Decide on most likely interventions to fund given the
scenario
Country
Operations
technical team
Plan
Estimate the number of vulnerable people targeted
Country technical team 1 2
Report on the
food and
nutrition
situation
Draft FIP, including detailed budget CCA coordinator 1 4
Meeting to draw
up the
FIP
52
Obtain internal government approval for the
SP/DNPGCCA As soon as
1
2 Approval
FIP has been
FIP drafted
Not less than
Submit FIP to ARC Secretariat for approval 30 days Letter
SP/DNPGCCA
before
1
1
FIP submission
anticipated
payout
04 As soon as
FIP re-submission (if Integrate feedback and resubmit FIP if not FIP Review
necessary) approved by the ARC Board Process Letter
SP/DNPGCCA
decision has
1
5
FIP submission
been
communicate
d
05 Coordinate Needs Work with the group responsible for Meeting
Assessment coordinating the larger country drought regarding the
response [ Working Group on Operations Plan]
CCA coordinator
1
4
consolidation
to get results from the needs assessment
of the needs
assessment
results
06 FIP adjustment (if Following the needs assessment adjust the FIP Following the
necessary) estimates regarding number of vulnerable
Updating the
CCA coordinator
needs
1
4
people targeted and how ARC funds will be
FIP
assessment
used
53
Financial Processes
07 Notification to Inform National Treasury and/or Ministry of 30 days before
financial institution to Finance of the country of imminent payout and
SP/DNPGCCA
1
4
Newsletter payout
receive ARC funding verify all the bank details.
08 Notification to Inform implementing partner(s) and or Sidikou
Credit transfer implementing partners procurement sources of possible funds
Boukari
Once paid
1
1
order
of potential funds transfer and verify the bank details
Financial
54
transfer assistant
09 Verify arrival of ARC Ensure that a dedicated account for ARC funds
funds to the national exist Once the Verifying ARC
account
Verify that off cycle transfer is possible if ARC
SP/DNPGCCA transfer has 1 1 account in
taken place Treasury
funds go to national treasury
10 Funds transfer to Transfer funds to implementing agencies Bank credit
implementing partners and/or procurement sources in timely manner
After payout
After payout
1
5
transfer
and audit
orders to be
made
Ensure that the implementing institutions will Archiving
cooperate with independent financial auditors
DAF
-
-
supporting
by maintaining all the relevant financial
SP/DNPGCCA
documents
records open
Operational Processes
11 Inform other implementing partners of the As soon as
possibility of payout
SP/DNPGCCA
possibility of
N/A
payout is
identified
Inform county and sub-county structures of As soon as Meeting of
Coordination possibility of payout
possibility of
1
1
the Extended
payout is
Consultation
55
identified Committee
Inform existing programme managers of
As soon as Consultation
possibility of
and planning possibility of scale up (if selected intervention
CCA Coordinator
1
1
payout is
meeting with
is scalable)
identified
partners
12 Targeting and
Identify additional beneficiaries and update As soon as Meeting of
beneficiaries’ lists
CCA Coordinator
payout is
1
1
the working
registration
confirmed
group
“Operations
Plan”
Assess completeness of list of beneficiaries in NGOs’ As soon as
each identified district/county Responsible payout is 1 15 Task
/Mayors confirmed
13 Identify responsible actors for the Tender
procurement of goods / supplies documents on
foodstuffs are
As soon as drafted and
DAF SP and NGO
possibility of
15
30
restricted
Procurement (if
payout is
consultation
identified
for core group
required by
of goats and
intervention selected)
small
56
equipment
Verify that procurement sources and
Financial control
As soon as
procedures are functional
possibility of
Compliance
Office of the
1
5
payout is
audit Prime Minister
identified
14 Verify functionality of Confirm that food transfer distribution/ Head of the 10 days
existing systems payment systems are in place and functional
Monitoring and
before
1
2
Indicators
and can handle additional caseload (in case of
Evaluation
payout
verification
scalable intervention) Department
15 Communication Develop clear communication channels among As soon as Kick-off,
implementing partners CCA Coordinator payout is training and
confirmed 1 2 contract
signature
meeting
16 Identify additional M&E personnel for a As soon as Capacity
possible payout
possibility of
CCA Coordinator
1
building needs
payout is 2
assessment
identified
Ensure implementing partners are familiar As soon as Information
with ARC M&E requirements (monthly and ARC Focal Point payout is 6 10 and exchange
final implementation report) confirmed meeting
Ensure that implementing partners submit Ongoing Monitoring
57
monthly progress reports Head of the during Progress
Monitoring and
payout
10
15
Reports’ bi-
Monitoring and
Evaluation
weekly
Evaluation Department reporting
forms
Submit monthly monitoring reports to ARC Ongoing Preparation of
Secretariat
ARC Focal Point
during
15
30
the synthesis
payout
reports and
submission
Submit final implementation report to ARC Preparation of
17 Secretariat ARC Focal Point the final
implementatio 15 30
n report and
submission
Consultation
Review lessons learned and make decisions
SP DNPGCCA
15
30
workshop
about changes for next payout/intervention.
with relevant
stakeholders
58
The Standard Operating Procedure timeline based on your country’s seasonal calendar and EW/CP processes.
# SOP name
Month
- 2
-1 Harvest
nov dec jan feb marc apr (Oct)
1 Monitor food security and livelihood levels
2 FIP development
3 Update contact databases
4 FIP submission
5 FIP re-submission (if necessary)
6 Coordinate and execute needs assessment
7 FIP adjustment (if necessary)
8 Notification to financial institution to receive ARC funding
9 Notification to implementing partners of potential funds transfer
10 ARC Payout
11 Funds transfer
12 Inform existing programme managers of possibility of scale up
13 Identify responsible actors for the procurement of goods/supplies
14 Verify that procurement sources and procedures are functional
15 Inform implementing partners of possibility of payout
16 Inform county/sub-county structures of possibility of payout
17 Identify additional beneficiaries and update beneficiary lists
18 Assess completeness of beneficiary lists in each identified
district/county
19 Develop clear communication channels among implementing partners
20 Identify independent external financial auditor
21 Identify additional M&E personnel and training needs for a possible
payout
59
ANNEX 1: BUDGET
Activities Number of
Households
Unit Cost Quantities Amount (in CFA
franc)
Comments
Cash For Work
40,000 100,000
4, 000, 000,000
Unit cost per household for 3 months:
97,500 CFA francs, implementation fees:
2,500/household
Cash Transfer 10,000 105,000
1, 050, 000,000
Unit cost per household: 32,500 for 3
months + 75,000,000 F CFA of service fees
Livestock distribution 1,250 40,000 5,000 200, 000,000
4 goat distributed per households, 40,000 F
CFA per animal
Targeted Free Distribution
3,500
1,375 1 050, 000,000
Distribution of food to vulnerable
households.
Administration fees and activities
monitoring & evaluation fees
500, 000,000
TOTAL in CFA francs 6, 300,000, 000
60
