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AFT Backlog Project

Date post: 15-Feb-2017
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The Task 15 National and local American Federation of Teachers records Some collections already well organized with box inventories; some collections unfoldered with no inventories The Plan Reuther Processing guidelines use MPLP principles in 3 levels of processing: Level I / Folder level: Closest to traditional processing – full arrangement and description Level II / Series Level: Arrange into series only, minimal description Level III / Collection Level: No arrangement, just inventory Levels II & III expected to take 12 hrs/LF; Level I, 4hrs/LF Greene & Meissner suggest 4 hrs/LF > 18 months/1700LF = about 1.7 hours/LF Processing levels based on collection and researcher needs. The Challenges & Adaptations Time: Easy to get off track when neck deep in larger collections. Adaptation: Frequent review of project status and adjusting schedule. Staying focused on determined level of processing (i.e. don’t let a level 2 turn itself into a level 1). Sensitive Material: Grievances require individual review. Adaptation: Review grievances while inventorying. Use institutional resources. Gets easier as familiarity with collections grow. Look for patterns in Yiling system to Yind materials. Storage Space: Pressure to downsize collections – requires itemlevel review. Adaptation: Easy to Yind government publications, and other published material, which reduces a lot of space. Removing binder clips is quick. The Challenges & Adaptations continued Access: Minimal processing and description can limit researcher access. Adaptation: Increase description on minimally processed collections. Include indications of original order and explain archivist choices where appropriate. Provide as much context as possible. Outcomes (so far) Processed 7 collections/500 LF in about 7 months. > 7 months/500LF = about 2.14 hrs/LF Processing was slow in beginning, moving faster now. Researchers already asking for recently processed collections, some even before they are Yinished. AFT Backlog Project 1700 Linear Feet * 18 Months American Federation of Teachers Records * Walter P. Reuther Library Archives of Labor and Urban Affairs Stefanie Caloia
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Page 1: AFT Backlog Project

The  Task  -­‐  15  National  and  local  American  Federation  of  Teachers  records  -­‐   Some   collections   already   well   organized   with   box  inventories;   some   collections   unfoldered   with   no  inventories      

The  Plan  Reuther  Processing   guidelines   use  MPLP  principles   in   3  levels  of  processing:    -­‐  Level  I  /  Folder  level:  Closest  to  traditional  processing  –  full  arrangement  and  description  -­‐  Level  II  /  Series  Level:  Arrange  into  series  only,  minimal  description  -­‐   Level   III   /   Collection   Level:   No   arrangement,   just  inventory  Levels  II  &  III  expected  to  take  1-­‐2  hrs/LF;  Level  I,  4hrs/LF  Greene  &  Meissner  suggest  4  hrs/LF    -­‐>  18  months/1700LF  =  about  1.7  hours/LF  Processing   levels   based   on   collection   and   researcher  needs.  

           

         

   

The  Challenges  &  Adaptations  Time:    Easy  to  get  off  track  when  neck  deep  in  larger  collections.  Adaptation:   Frequent   review   of   project   status   and  adjusting   schedule.   Staying   focused  on  determined   level  of  processing  (i.e.  don’t  let  a  level  2  turn  itself  into  a  level  1).    Sensitive  Material:  Grievances  require  individual  review.  Adaptation:   Review   grievances   while   inventorying.   Use  institutional   resources.   Gets   easier   as   familiarity   with  collections  grow.  Look  for  patterns  in  Yiling  system  to  Yind  materials.    Storage  Space:  Pressure  to  downsize    collections  –  requires  item-­‐level  review.  Adaptation:   Easy   to   Yind   government   publications,   and  other   published  material,   which   reduces   a   lot   of   space.  Removing  binder  clips  is  quick.  

   The  Challenges  &  Adaptations  continued  Access:  Minimal  processing  and  description  can  limit  researcher  access.    Adaptation:  Increase  description  on  minimally  processed  collections.   Include   indications   of   original   order   and  explain   archivist   choices  where   appropriate.   Provide   as  much  context  as  possible.  

 Outcomes  (so  far)  -­‐  Processed  7  collections/500  LF  in  about  7  months.  -­‐>  7  months/500LF  =  about  2.14  hrs/LF    -­‐  Processing  was  slow  in  beginning,  moving  faster  now.  -­‐   Researchers   already   asking   for   recently   processed  collections,  some  even  before  they  are  Yinished.    

 

AFT  Backlog  Project  1700  Linear  Feet  *  18  Months  

American  Federation  of  Teachers  Records  *  Walter  P.  Reuther  Library  Archives  of  Labor  and  Urban  Affairs  Stefanie  Caloia  

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