AFTER EVENT REPORT COMPONENT : PGCP and Authoritative Registries SUBJECT : PGCP and Authoritative Registries Workshop DATE AND TIME : June 6 – 7, 2015 VENUE : Sulo Riviera Hotel, QC AGENDA HIGHLIGHTS ACTION ITEMS Morning Session The program started during the first day with quick GTKY and Leveling of expectations. Discussion PGCP and Creation of Authoritative Registries Presentation of PeGIF all levels, principles, policies and the roadmap and its Link to eGMP by DED Denis F. Villorente Presentation of the PGCP, PeGIF's Technical Implementation by Dr. Dennis B. Reyes Brief Discussion of the 4 Registries, its rationale, objectives, plans and the responsibilities of parties (ICTO, ASTI, Collaborating Agencies) by Mr. Cesar Vinuya. (All presentations used during the workshop are uploaded on the i.gov.ph website) Q and A Portion BIR asked about the first immediate action expected from the respective agencies, which they can contribute/ Dr. Dennis replied by mentioning: 1.) Organization of self 2.) identifying of issues and transactions including definition of data elements that can be shared. DED Villorente added as well that step 1 is on the authoritative registries for agencies. Through this validation of identity can be simply done from one agency database to another. He also encouraged them to share with the group the basic info that they can actually share for that purpose (if they have common form with other agencies e.g. UMID Form). DED Villorente also mentioned that everything will be followed according on data privacy law. He explained that there is no need for them to change what is existing on agencies, only to share what is shareable. It will not require them to define upfront only what they are comfortable with and from there ICTO can already ingest and just add on later. He mentioned that the group can agree on small things, and start doing things, add more things and then add more action and then so on based on the context of collaborative. You tell us what kind of security you want, and then that we can start the implementation. This is dictated by the agency that is providing the data. INFORMATION AND COMMUNICATIONS TECHNOLOGY OFFICE ICTO Building, C.P. Garcia Avenue, Diliman, Quezon City 1101, Philippines +63 (02) 920-0101
Transcript
AFTER EVENT REPORT
COMPONENT : PGCP and Authoritative RegistriesSUBJECT : PGCP and Authoritative Registries WorkshopDATE AND TIME : June 6 – 7, 2015VENUE : Sulo Riviera Hotel, QC
AGENDA HIGHLIGHTS ACTION ITEMS
Morning Session The program started during the first day with quick GTKY and Leveling of expectations.
Discussion PGCP and Creation of Authoritative Registries
Presentation of PeGIF all levels, principles, policies and the roadmap and its Link to eGMP by DED Denis F. Villorente
Presentation of the PGCP, PeGIF's Technical Implementation by Dr. Dennis B. Reyes
Brief Discussion of the 4 Registries, its rationale, objectives, plans and the responsibilities of parties (ICTO, ASTI, Collaborating Agencies) by Mr. Cesar Vinuya.
(All presentations used during the workshop are uploaded on the i.gov.ph website)
Q and A Portion BIR asked about the first immediate action expected from the respective agencies, which they can contribute/
Dr. Dennis replied by mentioning: 1.) Organization of self 2.) identifying of issues and transactions including definition of data elements that can be shared.
DED Villorente added as well that step 1 is on the authoritative registries for agencies. Through this validation of identity can be simply done from one agencydatabase to another. He also encouraged them to share with the group the basic info that they can actually share for that purpose (if they have common form with other agencies e.g. UMID Form).
DED Villorente also mentioned that everything will be followed according on data privacy law. He explained thatthere is no need for them to change what is existing on agencies, only to share what is shareable. It will not require them to define upfront only what they are comfortable with and from there ICTO can already ingest and just add on later. He mentioned that the group can agree on small things, and start doing things, add more things and then add more action and then so on based on the context of collaborative. You tell us what kind of security you want, and then that we can start the implementation. This is dictated by the agency that is providing the data.
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BIR: Will there be an agency that will be identified as the authoritative owner? (ex. Citizen registry, NSO, Land, who will be the authoritative for agency?
DED Villorente: Need not be one person for registry. Tax number, obviously BIR, for address another agency too
Ma'am Guillermo from BIR: Yes, but this needs to be established
BIR: Among LRA and LGUs that issue business permits which agency would be the authoritative?
DED Villorente: we can expose the data to consuming agency in each collaborative group and then they will decide on which data they will use
Who will govern over who has permissions to access data? It is up to the concerned agencies to determine who will
have access/ permissions
The concern of the citizens is the privacy of their data. Is there any effort to review the E-Commerce Law? The challenge is to convince the other agencies that once the citizens give their data to the government, it is now an asset of the government. Is there a counterpart law that will accelerate our efforts at data sharing?
There is a provision in the Data Privacy Law that allows citizens to give their consent with regards to sharing data.It would also depend on the context the agency sharing data. For example: Philhealth asking consent to share medical information with a medical doctor or the BIR can share tax information about an individual but nothing else. It is daunting but we (the ICTO) can provide a structure to get the balling rolling, hopefully which will expose some of our data to the other agencies. At the end of the day, what we want is to facilitate the framework that will make transactions with citizens and businesses a pleasurable experience for them.
Is there a way to eliminate costs in agency interoperability? For example in the case of the BIR there is a cost entailed in verifying with the NSO if a person is really who he is. And what should be done to make that change?
The ICTO can help identify which systems can be improved upon when the GCP is implemented. While this might not totally eliminate any transaction charges, it might be possible to elimnate other expenses (eg. going paperless) and improve efficiency. Hopefully this will encourage other agencies to start thinking that way.
LOE Results Presentation
Presentation and discussion of LOE Results by Mr. Jops Josef. Results are attached on this documentation (please see for reference)
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DED Villorente's comments before proceeding to lunch: He emphasized that GCP will just be sharing of data, it will not impose for the technology. But there are also agencies who are looking for platform, GCP can be a solution. The latter is much easier as this is practical especially when sharing info with other agencies
LUNCH BREAK
Afternoon Session
Feedback on Leveling of Expectations results by Dr. Dennis
Plenary to discuss mechanics for the breakout sessions
Sir Rage presented the mechanics for the breakout sessions tomorrow (July 7) and what are the expected outputs from the participating groups:
Organize in various registries (which group they will be focusing on for those who have one attendees)
Come up with policies that will govern their group – what will be the composition of the steering committee, who can be the heads of the departments that are involved in the particular group
TWG also have to be set up to for the overseeing of the collaborative group◦ need to identify what particular domains (expert
groups) they want to create under their collaborative group
◦ Project Management Office – for the coordination needs of the group▪ good if they have their own, but we have central
PMO and staff that can be assigned to specific groups
Roadmap – activities in support of those policies or that can help them to come up with policies (Up to 4th quarter this year)
Plenary for the breakout session the following day was further brought to initiating with the groupings. For example with the Citizen Registry, PSA will be the authoritative since they hold the authority for information including:
Name Sex Data of Birth Place of Birth Date of Marriage Place of Marriage Names of Parents (with Mother's maiden name) Height, weight Death (however, this data is reported to philhealth if
the individual died on the hospital. Elsewhere will be
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reported to LGUs prior to reporting to PSA. Philhealthhas different use cases on getting such information
In line with this discussion, the UMID data elements was further presented to the group
There is existing info collaboration with the SEC, SSS, Philhealth, etc. However there are no unifying data standards. The issue is not the available technology, but agreeing upon the standards of data
It was suggested that the SEC can probably share with the rest of the group what they have/ know with other agencies.
There is a discussion in PSA about sharing data. The National ID isproposed as the common reference for all information for the ID holder. It is already in the Upper House, the National ID should behelpful in accessing data of the holder.
As for the next steps/expected output from the participants the following day, these bullet points were presented to them:
◦ Proposed governance structure◦ names for the steer committee, twg, pmo◦ how to address policy requirements◦ how to address technical interoperability◦ roadmap and milestones (timeline, budget
requirements, personnel)◦ Collaboration strategies◦ identification of other agencies to be included and/or
data to be shared◦ all other issues and concerns about the collaborative
groups
After-event Meeting within the Team
AO needs to be settled 1. data access and ownership and sharing (for policies)2. fair use policy3. data privacy4. handle income that is generated5. governance
1. can be used si MITHI2. MITHI top most, steering committee and twg per
collaborative group3. PMO per team per collab group, pmo central4. senior PMs assigned to each collab group
Gen Steering Committee (SC) + Collab SC Policy requirements need to be defined Give them dates for the delivery of their outputs Activities should be done by second week of November MOA with citizens registry should be ready before July ends By August initial dump of registries should initiated
To dos: MOA with citizen's
registry to be handled by Sir Cesar
Roadmap AR GCP and Budget– Sir Cesar
Workshop facilitatorsand documenters Sir Toots and
Roselle (land, Vehicle)
Jops and ken (citizens and business)
Ken will do the entiredocumentation
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Citizens registry naming convention and glossary
To include in the Lands Registry:1. NAMRIA2. LMB
(collation) Presentation, break. Whiteboard per
breakout, 2 projectors
Second day: Morning Session
Sir Rage presented the eHealth Use Case and Governance structure to provide context and idea for the morning groups (Citizens and Land) on what to do.
Sir Cesar presented the draft AR-GCP Roadmap to also give context to group on what to do.
Breakout: AM Citizens Registry and Land Registry: Please see attachment for outputs reference
Breakout PM Business Registry and Vehicle Registry: Please see attachment for outputs reference
Prepared By:
VICTORIA ROSELLE L. GAMBOAPDO2, K&C/SMIC
RACHEL ANN P. GRABADORPDO2, K&C/SMIC
JOSEF NARCISOPDO1, SMIC
Noted By:
ANTONETTE T. TORRESProject Manager
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LEVELING OF EXPECTATIONS
What do we expect to learn during the 2-day workshop?
1. Learn more about GCP, how registries can be maximized and linked with each other as best practices,the standardization of different data from different agencies and a doable solution on the integration of government systems.
Learn more about GCP and continue believing that it will really work in the Philippine government setup
To learn how registries can talk/link with each other To learn how to standard the different data from different agencies/offices To understand the objective of this workshop Identify agencies or data to share To learn what are the different registries that will be developed for common use by different
government agencies How our agency can maximize the benefits of the common sharing and sharing of information I expect to learn what ICTO is doing to integrate the various services of government and how soon will
it be available for the public use To learn best practices in data sharing Seamless sharing of basic data for easy registration and update on information (authenticity)
2. Learn about the updates of the PeGIIF and PCGP, timeline, budget, roadmap, risk mitigation measures and how these link to the eGMP.
Status/updates on PeGIIF and PGCP Data standards interoperability standards, timeline, budget, roadmap, risk mitigation measures Doable solution on the integration of government systems Clear direction of PeGIIF and how it will link to eGMP
What do we expect to happen after the workshop?
1. To understand the current situation of government agencies and to know the roles of each concernedinstitution in developing the different registries
To understand our agency roles in developing the different registries I expect to know where we are in the government and how we can contributed in the success of the
project Government units with common data need will to champion GCP
2. Development of policies and regulations on the integration of the government and conduct of proof of interoperability
A policy that provides rules and regulation based on the result of the integration of the government Conduct a proof of concept issuance of interoperability, issuance of privacy guidelines
3. Collaboration of participating agencies to champion the GCP Inter-connectivity of information with other government agencies Collaboration of all concerned agencies A real collaboration between/among agencies
To achieve the goal of the workshop, data sharing
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How do we expect our speakers/facilitators to assist in the entire process of the workshop?
1. To provide detailed procedures, technical specifications, roadmap, framework, policies and directionson how agencies will use the registries as a possible solution To provide detailed procedures and technical specifications on how agencies will use the registries To lead and provide clear objectives and possible solution Provide roadmap on creating government agencies Provide policies and directions I expect the speakers to guide us and provide us a working framework to guide us in our journey to the
fulfillment of our goal
2. Speakers to be knowledgeable, lively (and funny) They will preach the gospel of GCP Knowledgeable With humor To be lively
What do we hope to contribute as participants?
1. To share best practices to champion GCP To share our existing processes and details on why we have the different registries Learn from all the activities and also champion GCP We hope to contribute whatever is required of us to realize our goal Sharing of ideas and needs To provide actual processes and information as input to the solution
2. Commitment and agree on implementation Commitment/Willingness of each agency to share data Agreements and implementation timeline established
3. Issuance of guidelines and policies Issuance/drafting of government policies on sharing of registries Stronger, more effective legislation to mandate inter-agency collaboration, standardization Inputs on the issuance, guidelines to be crafted Formulation of guidelines, testing of interoperability, testing of privacy measures
What will make this workshop successful?
1. Open and participative attendees Open minds and active participation of the participants Everyone shall participate and attend the entire session active participation of the different representatives of agencies and follow through of the results of the
workshop active participation from all attendees Participate, open Cooperation and transparency
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2. Willingness to share data Willingness of all government agencies to share data Cooperation between government agencies The full cooperation and participation of the various agencies present
3. Action Plan Pilot implementation, action plan
4. Faith Believe that GCP will work
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CITIZENS REGISTRY OUTPUT July 07, 2015: AM Breakout Session
1. Proposed Governance and Management Structure
2. Policy Requirements Issue an Administrative Order (AO)
◦ To mandate Citizens Registry and Information Exchange◦ Proposed Government Structure◦ Mandating NGAs, GOCC, GFI and other government instrumentalities to provide basic
information to the citizen's registry◦ List of basic information to be shared in accordance to existing laws
Policies on ◦ Fees and access limitations ◦ What agencies handle sensitive data like biometrics? ◦ Apply changes/ redundancy of data
3. How to address technical interoperability Conduct workshop on mapping of data and sharing requirements
◦ prepare a checklist per agency ▪ actual data that needs to be shared▪ data that just needs verification
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4. Roadmap and Milestones Signing of AO/ EO (3Q of 2015) Data Elements Mapping (source and user) – within the next three months PoC/ Pilot project (November 2015)
◦ depends on the output of data of the agencies involved
5. Identification of other agencies to be included and/or data to be shared
The Citizen's groups used the age brackets in defining agencies who have data of the citizens |-------------------------- PHIC, BIR, PSA cuts across citizens from birth to death (all ages)-------------------|
PSA now works on the reconstruction of information of municipalities affected by fire or disasters such as Yolanda
6. All other issues and concerns about the collaborative groups Concerns on the positions of the head of the agencies (i.e. PSA is headed by Usec, other
identified secretaries) How to address cost implications
◦ if there are software that needs to be purchased◦ for agency funding / egov funding
Disaster recovery procedures Sharing of data depending on the existing policies of agencies (PSA- has Presidential Decree
that restricts sharing of birth information)
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LAND REGISTRY OUTPUT July 07, 2015: AM Breakout Session
Presence of: BIR (Operations and IT Groups) QC Local Government (IT Group) DENR Central Office
Absence of some major players LRA, ROD, NAMRIA, LMB, BLGF
1. Proposed Governance Structure Names floated for probable Steering Committee: *does not include yet nominees from the
absent agencies◦ DENR: Asec. Bresilda Gervacio◦ LMB: Atty. Talavis◦ NAMRIA: Joe Cabanayan◦ BIR: Comm. Henares or representative
TWG:◦ BIR: Ma'am Florydette & Ma'am Charo◦ Suggestion to invite representatives from legal sections of agencies when need arises◦ Request for secretariat from ICTO (but not to preempt what the steering or TWG would
want)
2. Policy Requirements Policies, MOA for guidance on what to be shared, the responsibilities of each agency
◦ Should MOA not be sufficient, an Executive Order may have to be issued to mandate agencies to share data
◦ Agency Revenue concerns regarding acquisition of NAMRIA maps◦ LARES Revenue concerns regarding acquisition of data from LRA
3. Other Agencies to be included DOJ
◦ LRA▪ ROD
BLGF DENR
◦ LMB◦ NAMRIA
4. Data to be Shared BIR
◦ TIN◦ Business name◦ Tax payer's name◦ Tax payer's financial transaction data can only be shared if there is consent from the tax
payer. If none, will require court orders
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DENR◦ Geohazard maps ◦ Cadastral surveys (boundaries)◦ Any DENR data that will not violate any laws
QC Local Government◦ Business name◦ Business address◦ Parcels from assessor's office◦ Valuation◦ Permits and licenses from BPLO
4. Data Needed from Others BIR from LGUs
◦ List of tax payer's real properties transferred from one owner to another (Tax declaration number/TCT number)
◦ Registered tax payers◦ Updates on civil registry for deaths (so that the dead cannot sell properties anymore)◦ Permits and licenses from BPLO
BIR from LRA◦ Existing linkage with LRA◦ Request of title numbers on change of ownerships (to be matched with BIR Certificate
Authorizing Registration)◦ All transfer transactions need to pay proper taxes
BIR from DENR:◦ Base map
QC Local Government from DENR◦ Geohazard maps
5. Next steps: DENR will conduct a session internally regarding PGCP needs in 2 weeks ICTO will be invited to present PGCP
◦ ICTO to provide template on the data needed from agencies for the registry Difficulty to meet July timetable of PGCP Notice of meetings, Special orders for PGCP meetings/workshops
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BUSINESS REGISTRY OUTPUT July 07, 2015: PM Breakout Session
1. Proposed Governance and Management Structure Technical Review Committee
◦ to review registry schema
2. Policy Requirements Mandate (AO/EO)
3. Roadmap and Milestones Secure from the agencies minimum record sets frame in the context of the consumers Share Marklogic instance to DTI Proof of Concept for LGU model SEC, DTI, CDA, PRC, SC, IC to provide elements that can be shared
◦ get copy of forms◦ type of information they will consume
Create common repository for agency data Timeline to be defined by Tech Team
4. Identification of other agencies to be included and PRC IBP/ Supreme Court IC Governance Commission for GOCC LGU (QC?)
5. Data that can be shared by SEC:◦ Company Name◦ SEC Reg. No.◦ TIN◦ Date of Registration◦ Principal Office Address◦ Phil. Standard Industry Classification (PSIC) Code (1994)
6. All other issues and concerns about the collaborative groups How to we get data from the LGU? (complete cycle of business) Might be creating a duplicate steering committee of BPR Capture data elements that will be provided DTI is only focused on Business Name Registry BIR and BOC will be consumer of data
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VEHICLE REGISTRY OUTPUT July 07, 2015: PM Breakout Session
1. Identification of other agencies to be included and/or data to be shared LTO, LTFRB, MMDA, LGUs: Only the following agencies were which is why outputs are also
limited to their discussion. To include: PCG, PPA, MIAA, CAAP
2. Data to be Shared:
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3. Data needed from others
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