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Agency Utilization Plans Fiscal Year 2018
Agency Utilization Plans
Fiscal Year 2018
Table of Contents
1. ACS
2. DCAS
3. DDC
4. DEP
5. DOB
Administration for Children's Services
Department of Citywide Administrative Services
Department of Design & Construction
Department of Environmental Protection
Department of Buildings
6. DOC Department of Correction
7. DOF Department of Finance
8. DOHMH Department of Health and Mental Hygiene
9. DOITT Department of Information Technology and Telecommunications
10. DOT Department of Transportation
11. DPR Department of Parks and Recreation
12. DSNY Department of Sanitation
13. DSS/DHS Department of Social Services / Department of Homeless Services
14. DSS/HRA Department of Social Services / Human Resources Administration
15. FDNY Fire Department
16. HPD Housing Preservation and Development
17. LAW Law Department
18. NYCEM Office of Emergency Management
19. NYPD Police Department
20. SBS Department of Small Business Services
21. TLC Taxi and Limousine Commission
2
Administration for
Children's Services
3
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
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5
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
6
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
7
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
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Department of Citywide
Administrative Services
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NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals.
Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
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Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how you arrived at your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
14
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
15
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
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Department of Design &
Construction
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NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals.
Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
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Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how you arrived at your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
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Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
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Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
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Department of Environmental
Protection
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NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals.
Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
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Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how you arrived at your agency goals for all industries and levels of procurement
CONSTRUCTION: Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
CONSTRUCTION:
31
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
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Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
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NYC DEP M/WBE Utilization Plan Organization
Vincent Sapienza Acting
Commissioner
Joseph MurinCheif Financial
Officer
Elisa Velazquez ACCO
(718)595-3925
Santo Cimino Deputy ACCO
Contract Opportunities (718)595-3211
Ira Elmore Deputy ACCO
Purchasing (718)595-3259
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Department of Buildings
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A. Agency Contact Information
Agency Name
Street Address City State NY Zip Code
M/WBE Officer Name Email Telephone #
ACCO Name Email Telephone #
Date
B. Local Law 1 Requirements
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals.
Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 2017 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 (Goods and Services); at or below $35,000 (Construction); at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
Department of Buildings (DOB)
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C. FY 18 Utilization Goals as established by LL1 of 2013
FY 18 Utilization Goals
Less than or equal to $35,000 $35,001 to $100,000 Greater than $100,000
Citywide
Agency
Citywide
Agency
Citywide
Agency
FY17 FY18 FY17 FY18 FY17 FY18
Con
stru
ctio
n
Total Construction 38.00% N/A 38.00% N/A 38.00% N/A
Black 8.00% N/A 8.00% N/A 8.00% N/A
Hispanic 4.00% N/A 4.00% N/A 4.00% N/A
Asian 8.00% N/A 8.00% N/A 8.00% N/A
Women 18.00% N/A 18.00% N/A 18.00% N/A
Prof
essi
onal
Se
rvic
es
Total Professional Services 37.00% N/A 37.00% N/A 37.00% N/A
Black 12.00% N/A 12.00% N/A 12.00% N/A
Hispanic 8.00% N/A 8.00% N/A 8.00% N/A
Asian No Goal No Goal No Goal No Goal No Goal No Goal No Goal No Goal No Goal
Women 17.00% N/A 17.00% N/A 17.00% N/A
Stan
dard
Ser
vice
s Total Standard Services 31.00% N/A 31.00% N/A 31.00% N/A
Black 12.00% N/A 12.00% N/A 12.00% N/A
Hispanic 6.00% N/A 6.00% N/A 6.00% N/A
Asian 3.00% N/A 3.00% N/A 3.00% N/A
Women 10.00% N/A 10.00% N/A 10.00% N/A
Goo
ds
(Und
er 1
00K
) Total Goods 45.00% N/A 45.00% N/A No Goal No Goal No Goal
Black 7.00% N/A 7.00% N/A No Goal No Goal No Goal
Hispanic 5.00% N/A 5.00% N/A No Goal No Goal No Goal
Asian 8.00% N/A 8.00% N/A No Goal No Goal No Goal
Women 25.00% N/A 25.00% N/A No Goal No Goal No Goal
* Please provide an explanation for your agency goals in section D.
FY 18 Utilization Goals
Less than or equal to $20,000 $20,001 to $100,000 Greater than $100,000
Citywide
Agency
Citywide
Agency
Citywide
Agency
FY17 FY18 FY17 FY18 FY17 FY18
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D. Justification Page: Please explain how you arrived at your agency goals for all industries and levels of procurement.
CONSTRUCTION:
Under $35K
$35K-$100K
Over $100K
PROFESSIONAL SERVICES:
Under $20K
$20K-$100K
Over $100K
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STANDARD SERVICES:
Under $20K
$20K-$100K
Over $100K
GOODS:
Under $20K
$20K-$100K
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E. Prime Contractor Utilization Initiatives
LL1 Required Activities
Engage in outreach activities and networking events (ie: co-sponsoring with other agencies, one-on-one meetings, etc.) Encourage eligible firms to apply for certification. Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firms.Encourage M/WBEs to join pre-qualified bidder’s lists. Advertise procurement opportunities in minority publications. Conduct detailed analysis on a contract by contract basis to determine goals based on availability. Consider reducing scope and size of contracts when planning procurements. For construction contracts, enter into separate prime contracts for construction support services. Attend quarterly M/WBE meetings (including two attended by the Commissioner.) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals. Encourage prime contractors to enter into joint ventures with certified M/WBEs. Designate dedicated staff to M/WBE program, including M/WBE Officer who is directly accountable to the agency head. Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts (unbundling contracts.)
Additional Initiatives (Select three or more)
Participate in networking events, meetings, and workshops for certified M/WBE firms.
Post M/WBE program information on your agency’s website. Include M/WBE Utilization updates in all procurement team meetings. Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities. Hold pre-bid/proposal conferences on all procurements with M/WBE participation requirements. Establish formal means of tracking M/WBE utilization and sharing information within agency. Compliance Administration and Monitoring Ensure timely prime contractor compliance with all LL1 submission requirements. Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites.) Take appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan. Record in PIP all actual payments to subcontractors. As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation. Other Initiatives – List any other initiatives to be enacted by your agency
Other:
Performance Improvement Required Activities Meet with oversight agencies: Review performance (P-card, spending trends, etc.) and identify detailed lists of M/WBEs for upcoming procurements.Review Utilization Plans: Assess anticipated procurements, M/WBE availiability, and historical goals.Review M/WBE initiatives: Past initiatives, effectivity of the actions, and new initiative to undertake.
Require contracting personnel to attend at least one of the monthly SBS/MOCS trainings.
Require post-award debriefings requested by an M/WBE.
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Primary Agency M/WBE Representatives Sharon Neill M/WBE Officer / Deputy Commissioner, Finance and Administration NYC Department of Buildings Tel: 212.393.2210 Email: [email protected] Benjamin S. Karan Agency Chief Contracting Officer (ACCO) NYC Department of Buildings Tel: 212.393.2182 Email: [email protected] Leesel Wong Assistant Agency Chief Contracting Officer NYC Department of Buildings Tel: 212. 393.2242 Email: [email protected]
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Department of Correction
44
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
45
46
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
47
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
48
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
49
50
51
Department of Finance
52
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
53
54
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
55
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
56
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
57
58
NYC Department of Finance
FY’18 Agency MWBE Utilization Plan Implementation
Jacqueline James, CFO Deputy Commissioner/MWBE
Officer 212.602.7020
Adenike Bamgboye ACCO
212.602.7002
Joseph Neuman Senior Contracting Officer
212.602.7049
Celloy Williams Deputy ACCO 212.602.7006
Debbie Maynard Director, Small Purchasing
212.602.7045
Karen General P-Card & Compliance Officer
212.602.7112
59
Department of Health and Mental
Hygiene
60
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
61
62
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION: Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES: Under 20K
20K- 100K
Over $100K $100K
63
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES: Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
64
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
65
66
Judi Rich Soeh
ren
ACCO
& Assistant
Commissione
r
TBN
Director of Systems a
nd
Analytics
Danielle Seabroo
kExecutive Assistant
Erika Yan
Depu
ty ACC
O
Gloria
Dickenson
Director of Integrity
Denise Beach
Iris S
olis
Simon
e Sm
ithAssis
tant ACC
O
Men
tal H
ygiene
Con
tracts
Sham
ecka W
illiams
Director of H
ealth
Co
ntracts
TBN
Director of M
ental H
ygiene
Co
ntracts
Camille Logie
Kyaw
Lin
Yau Ch
eung
Tsang
Margaret T
ullai
Depu
ty ACC
O
Barbara Madiso
nPM
O
Natasha
Williams
Donn
a Re
ddock
Assis
tant ACC
O
Purchasin
g
Barry Re
ifman
Frances T
hompson
Director of C
ompe
titive
Purchasin
g
Adrie
nne Va
nterpo
ol
Beatrice Gaston
Joseph
Charw
ay
Karen Ph
illips
Wanda
Cartagena
Shereen Issacs‐Reyno
lds
Director of
Non
compe
titive
Purchasin
g
Darren
Buggs
Barbara Jone
s
Richard Jackson
Takitia
Perry‐Sam
uel
Ode
tte Ha
rper
Assistant ACC
O
Compe
titive Procurem
ents
Rosa Else
vyf
Assistant ACC
O Registratio
n
Alethe
a Th
omas
Ingrid Barton
Marie Laroche
John
Gue
rrero
Director of C
ontract
Processin
g and
Registratio
n
Tatia
na M
ilano
va
Maria Correa
Doreen
Red
mon
dDirector of D
iscretio
nary
Contracts
Cornell W
risby
Travis Macy
Damaris Sand
ers
Bridget K
olath
Ian Yap
Director of O
peratio
nal
Compe
titive Procurem
ents
Wayne
Lam
bert
Assistant ACC
OCo
mpliance
Rei W
atanabe
Cherie Alleyne‐Sm
all
Frank Lane
Director of P
O Processing
and Re
gistratio
n
Jaclyn
DeV
ore
Bureau
of the
Agency
Chief C
ontractin
g Officer
July 1, 2017
Aisha Ba
rnes
Louiselle Rom
ero
Ariel Jackson
Barbara Be
irne
Depu
ty ACC
O
Chassid
i Miner
Marcella Napolita
no
Briann
a Ned
d
DeShon
da Straw
s
Raqu
el M
cBean
Aaron Mcque
en
Andrew
Buchh
alter
TBN
Michael Santangelo
Director of C
ontract
Amen
dmen
ts
TBN
Rafael M
inott Jr.
Flora Ra
iner
Min Fen
g Wang
Maggie Eng‐
Rodrigue
zScott W
agne
r
TBN
67
Primary Agency M/WBE Representatives
Judi Rich Soehren Agency Chief Contracting Officer (ACCO) P: (347)396 – 6644 E: [email protected]
Wayne Lambert of Compliance
P: (347)396 – 6606 E: [email protected]
Aisha Barnes Pro Coordinator P: (347)396 – 6708 E: [email protected]
68
Department of
Information Technology and
Telecommunications
69
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
70
71
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
72
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
73
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
74
75
Annette HeintzDeputy Commissioner
Financial Management AdministrationM/WBE Officer
Phone: (212) 788‐6635Email: [email protected]
Rachel Laiserin Associate Commissioner
Vendor Management/ProcurementPhone: (212) 788‐6575
Email: [email protected]
John KatsorhisAgency Chief Contracting Officer
Phone: (646) 769‐2037Email: [email protected]
Guy OliveriDirector IT Procurement Administration
Deputy M/WBE OfficerPhone: (646) 769‐2150
Email: [email protected]
NYC DoITT‐FY18 M/WBE Utilization Plan Organization Chart (As of 5/25/17)
Purchasing
Contract Administration
Contracts
76
Department of Transportation
77
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
78
79
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
80
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
81
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
82
83
(replacing T. Jones) replacing S. Bernard)
replacing J. Hardy)
funding has to be discussed)
replacing C. Bartolotta headcount)
SA) (Milling contracts-funded position)
replacing N. Collins)
DOT AGENCY CHIEF CONTRACTING OFFICE (ACCO'S OFFICE)
84
Department of Parks and Recreation
85
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
86
87
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
88
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
89
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
✔
✔
✔
✔
✔
✔
✔
✔
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✔
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90
91
Mitchell J. Silver, FAICPCommissioner
Iyana TitusAssistant Commissioner for EEO/
M/WBE Officer
Arsenal North, 1234 Fifth AvenueNew York, NY 10029(212) 360-2782
Michael D’AmbrosioACCO for Capital
Olmsted CenterFlushing Meadows Corona Park
Flushing, NY 11368(718) 760-6789
Parmod TripathiACCO for Expense
Arsenal West24 West 61 StreetNew York, NY 10023(212) 830-7951
Parks & RecreationM/WBE Program - Organization Chart
Alicia WilliamsM/WBE Program Manager for Capital
Olmsted CenterFlushing Meadows Corona Park
Flushing, NY 11368(718) 760-6925
Jennifer FordM/WBE Program Manager for Expense
Arsenal West24 West 61 StreetNew York, NY 10023(212) 830-7954
92
Parks & RecreationM/WBE Program - Agency Mission
The agency’s principal mission is to assure that the parks, beaches, playgrounds, stadia, marinas, recreation facilities, gardens, malls, squares and public spaces of the City of New York are clean, safe and attractive for the health and enjoyment of the people. As of March, 2016, there were approximately 30,000 acres of city parkland.
Parks is responsible for street trees, park flora and fauna, community gardens, historic houses, statues and monuments, open space, conservation and nature study. It develops management and restoration policy to protect and enhance the City’s wetlands, woodlands and meadows. It conducts activities in athletics, physical fitness, environmental education, visual and performing arts and crafts. Special programs are provided for senior citizens, teenagers, pre-schoolers, the disabled and the homeless
93
Department of Sanitation
94
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
95
96
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES: Under 20K
20K- 100K
Over $100K
97
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
98
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔✔
✔
✔
✔
✔
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99
100
(RE: Local Law 1 )
May 2017
Kathryn Garcia
Commissioner
Robert Orlin
Deputy Commissioner Legal Affairs
Kirk Eng
ACCO
Contract Administration
(212)437-5048
Jonathan Silverstein
Deputy ACCO
Contract Administration
(212) 437-5049
Mehak Kapoor
Deputy ACCO
MWBE Utilization
(212) 437-5053
Dolores Henry
Contract Supervisor
(212) 437-5056
101
Department of Social Services /
Department of Homeless Services
102
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals.
Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
103
104
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how you arrived at your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
105
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
106
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔
✔✔
✔
✔
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✔
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✔
✔
✔
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107
108
The Office of the General Counsel Office of Contracts RC 1268
May 2017 NE = Not Evaluated
Ofc of the General CounselGeneral Counsel
Gen Counsel HRA V-II03001 7/1/98
Martha A. Calhoun
Office of the General CounselSpecial Counsel
Exec Agency Counsel M-III23218
Emily Sweet
Source of Income DiscriminationDir
Exec Agency Counsel M-II23206
Vacant
Legal ImplementationDeputy Cmsr
Dir of Policy Analysis M-IIINE
Aaron Yarbrough
Legal ImplementationProject Mgr
Admin Staff Analsyt NM-I46571 3/2/17
Vacant
Office of the General CounselAdmin Asst
PAA I00931
Carmen Pichardo^
Exec Agency CounselMarket Housing for the Homeless
Exec Agency Counsel M-III54613
Carolyn Wolpert ++
Cluster Take Downs
Admin Dir of SS M-III55475 9/21/16
Ian Bronstein
Office of ContractsAgency Chief Contracting Officer (ACCO)
Agency Chief Contracting Officer M-VI47142 1/30/02
Vincent Pullo+
Service Programs DivisionSr. Dpty General CounselExec Agency Counsel M-V
NEDavid Lock
Fair Hearing DivisionSr. Dpty General CounselExec Agency Counsel M-V
NEAnn Marie Scalia
Administrative ServicesManaging Attorney
Exec Agency Counsel M-V32931 11/30/15
Maureen Walsh^
Commercial Law DivisionSr. Dpty General Counsel
Exec Agency Counsel M-IVNE
Edward Lemelle
Employement LawSr. Dpty General CounselExec Agency Counsel M-V
NEChi MO
Office of Policy, Procedures & TrainingExc Dpty Cmsr
Admin Staff Analyst M-V23202 3/1/2017
James Whelan!
Homeless Litigation and Program CounselingDpty General Counsel
Exec Agency Counsel M-IVNE
Aaron Goodman
109
The Office of the General Counsel Office of Contracts RC 1268
ACCO's Office
May 2017 NE = Not Evaluated 1
Ofc of the General CounselGeneral Counsel
Gen Counsel HRA V-II03001 11/3/06
Martha A. Calhoun
Office of ContractsAgency Chief Contracting Officer (ACCO)
Agency Chief Contracting Officer M-VI47142 01/30/02
Vincent Pullo+
ACCO's OfficeAssoc ACCO
Adm Proc Analyst NM-III45962 7/15/16
Donna Wilson
ACCO's OfficeExc Asst
Adm Proc Analyst NM-I99400 9/22/16
Simone Foster
ACCO's OfficeAdm Support Assoc
Cler Assoc III97995 2/3/17
Sharon James-Leonce
ACCO's OfficeAdmin Coord
PAA III50263 7/27/2016
Tanequa Strong
Deputy CounselExecutive Agency Counsel M-IV
N/EHadaryah Morgan
ACCO's OfficeFirst Dpty ACCO
Adm Staff Analyst M-IV76993 11/24/98
Regina Gunn++
ACCO's OfficeContract Adm Support Assoc
PAA I10251 07/14/08
Maria Sanchez+++
ACCO's OfficeData Systems Coord
Computer Spec II98091 07/09/14
Ted Constatinescu
Contract Planning & InitiationDpty ACCO
Adm Proc Analyst, NM-III76994 10/14/16
Adrienne Williams
Contract Management DivisionDir
Adm Proc Analyst NM-II00451 01/27/16
Cynthia Holland
Procurement Implementation - Human ServicesDpty ACCO
Adm Contract Specialist M-IIINE
Paul Romain
Procurement Implementation - Non-Human ServicesDpty ACCO
Adm Contract Specialist M-IIINE
Huguette Beauport
110
THE OFFICE OF THE GENERAL COUNSELOFFICE OF CONTRACTS RC 1268
CONTRACT PLANNING AND INITIATION
May 2017 NE = Not Evaluated
Contract Planning & InitiationDpty ACCO
Adm Proc Analyst NM-III+76994 10/14/16
Adrienne Williams
Contract Planning & InitiationAdm Coord
PAA III25665 9/15/2016
Verene Allwood
Request for Proposals (RFP) & InitiativesDir
Adm Proc Analyst NM-II08073 10/25/16
Lisa Neal
Sr. Proc CoordAdm Proc Analyst NM-I
00144/2 6/18/14Vincent Ennett++
Sr. Proc CoordAdm Proc Analyst NM-I
00144/3-4 6/18/14Ana Capek/ Vacant
Sr. Proc CoordAdm Proc Analyst NM-I
00144/ 6/18/14Vacant (3)
Service Planning & InitiationDir
Adm Proc Analyst NM-IINE
Jacques Frazier
Sr. Proc CoordAdm Proc Analyst NM-I
00144/1 6/18/14Erika Lerner
Proc CoordStaff Analyst II^^
05199/3 9/16/16Jian Hua Tan
Procurement Initation OfficerStaff Analyst I^
95229/1 9/13/16Daisy Sierra
RFP for Homeless Services and InitiativesDir
Admin Proc Analyst NM-II08105 12/23/16
Vacant
Admin Support AssocPAA I
08080 10/28/16Ryan Kistow
Sr. Proc Coord Adm Proc Analyst NM-I
00144/ 06/18/14 Vacant /Marta Zmoira!/Vacant
Sr. Proc CoordAdm Proc Analyst NM-I
00144/ 6/18/14Gary Granofsky
111
THE OFFICE OF THE GENERAL COUNSELOFFICE OF CONTRACTS RC 1268
PROCUREMENT IMPLEMENTATION -HUMAN SERVICES
May 2017 Minority-Owned & Woman in Bussiness Enterprise (MWBE)NE = Not Evaluated.3
Procurement Implementation -Human ServicesDpty ACCO
Adm Contract Spec M-IIIN/E
Paul Romain#
Adm CoordPAA III
08083 11/2/16Vacant
Contract SvcsDir
Adm Proc Analyst NM-II00598 9/20/16
Wayen Coger #
Admin AssocPAA I
01087 4/30/07Harriette Boutrin
New Contract Award ServicesDpty Dir
Adm Proc Analyst NM-I08123 2/17/17
Vacant
Contract Portfolio AnlaystAssoc Contract Spec^
00168 6/6/2016Cornelia Branzan
Sr. Proc AnalystAssoc Staff Analyst
13264/1-2 12/6/16Maria Lopin/
Irene McWilliams!!
Sr. Proc AnalystAssoc Staff Analyst
13264/3Antoine Franck Jr
Procurement Review AnalystStaff Analyst II
N/EOlga Amelyanchyk
Contract Maintenance ActionsDpty Dir
Adm Proc Analyst NM-I08124 2/1/17
Vacant
N/E
Procurement Review Analyst
Staff Analyst I
Okey Nwaokorie!
Contract Portfolio AnalystAssoc Contract Spec
00168Jay Novet
Sr. Proc AnalystAssoc Staff Analyst
13264/4Michael Boone%%
Sr. Proc SpecAdm Proc Analyst NM-I
00074/1-2 9/16/16Lorna Hinds
Vendor Integrity/MWBEDir
Adm Proc Analyst, NM-II69310
Darlene Molina-Summers
Sr. Proc AnalystAssoc Staff Analyst
13264/5Vitali Bunos
Vendor Integrity UnitDpty Dir
Adm Proc Analyst NM-I10204 2/18/16
Joanne Ellerbe
Proc LiaisonASA^
00750/1-2 9/16/16Patricia Young%%
Sr. Proc AnalystAssoc Staff Analyst
13264/6Ayana Mbonu
Sr. Proc AnalystAssoc Staff Analyst
13264/8Antonio Aguirre
Vendor Integrity AnalystStaff Analyst II^^
07834/1-2Ebony Roberson%/Tonicka Blades%
Vendor Integrity AnalystStaff Analyst II
07834/5-6Michelle Cuesta
Vendor Performance EvaluationCoordPAA III
45961 2/18/16Sandra Hollingsworth
Sr. Proc AnalystAssoc Staff Analyst
13264/7Bolanle Adewole
Investigative CoordASA
45963 2/18/16Lisa Morris-Burrowes
Contract InvestigatorInvestigator Discipline II
N/EMichael Mui
Vendor Integrity AnalystStaff Analyst II
07834/3-6Kevin James
M/WBECommunity Liaison
Comm Assoc30118 6/26/15
Bobby Akumah
Cler Assoc IIIN/E
Vivan Prophete#
filling vacancy of downgraded Associate Contract Specialist line
112
THE OFFICE OF THE GENERAL COUNSELOFFICE OF CONTRACTS RC 1268
PROCUREMENT IMPLEMENTATION NON-HUMAN SERVICES
May 2017 Minority-Owned & Woman in Bussiness Enterprise (MWBE)NE = Not Evaluated.3
Procurement Implementation Non-Human ServicesDpty ACCO
Admn Contract Spec M-IIIN/E
Huguette Beauport&
Admin Assoc to the Dpty ACCO
N/EPamela Davis
Bid Admin and PurchasingDir
Adm Proc Analyst NM-II36154 6/15/15
Andrea McGill
Bid AdminDpty Dir
Admin Proc Analyst NM-IN/E
Vacant
Cler Suppor AssocCler Assoc III
01186/2VijaYala Varadarajan
Bid Administration and InsuranceSpvsr
Assoc Staff Analyst95203 09/13/06
Andre Fredericks!!!
Bid AdminClerk
Office Mac Aide I00495 10/5/05
Pat Wright
Sr. Bid OfficerStaff Analyst II^^
00075 /1-3 09/08/16Donald Heimowitz/Joel Feuer/Vacant
Sr. Bid OfficerStaff Analyst II^^
00075/4-5 9/8/16Polina Fuki!!/Yanjiao Rong
Sr. Bid OfficerStaff Analyst II
00075/Dorothy Leocadi%%
Dpty DirAdm Proc Analyst NM-I
15704 6/15/15Nosakhare Aigbogun
Cler Suppor AssocCler Assoc III
01186/1 04/26/07Kandra Brooks
Sr. Proc AnalystASA
13264/9-10 4/8/16John Olatoyan/Shauntay Cherry$
Purchasing OperationSpvsr
Assoc Staff Analyst42434 9/13/16
Janie Lovelady-Iglesias%%
Buyer IIStaff Analyst II^^
95700/1-2 9/13/16Miriam Acevedo!!Deo Anunciado!!
Buyer IIStaff Analyst II^^
95700/3-4 9/13/16Gayda Saroli!!/Eric Bredhoff/Yevgeniy
Tsynman/ Vacant
Contract OfficerStaff Analyst I
95229/2 9/16/16Lydia Boyd%
Bid OfficerStaff Analyst I^^^
95225 9/16/16Yu Xie!
IT Proc and SvcsDir
Admn Proc Analyst NM-II+13446 4/8/16
Shafeqa Brothers
Adm AsstPAA I
NEJoann Smith
IT Goods and Svcs Mgr
Admin Proc Analyst NM-I++70020 4/8/16
Chukunyelu Obicheta@@
Sr. Proc AnalystAsocc Staff Analyst
13264/11 4/8/16Boris Tysnman$$
Contract Proc AnalystStaff Analyst II
00367/1-2 6/6/16Earline O'Garro/Carol Williams
Proc CoordStaff Analyst II^^
05199/1 9/13/16Kanna Maragatham!!
Proc CoordStaff Analyst II^^
05199/2 9/13/16Tynisha Brathwaite!!
IT Consultant SvcsMgr
Admin Proc Analyst NM-I10215 4/8/16
Nancy Bonilla
Sr. IT SvcsAnalyst
Assoc Staff Analyst07953 9/16/16
Frederic Seaman
Sr. Proc AnalystAsocc Staff Analyst
13264/12-13 4/8/16Vanessa White
Sr Proc AnalystAssoc Staff Analyst
13264/14Sabrina Powell@
113
THE OFFICE OF THE GENERAL COUNSELOFFICE OF CONTRACTS RC 1268
CONTRACT MANAGEMENT
May 2017 Minority-Owned & Woman in Bussiness Enterprise (MWBE)NE = Not Evaluated.3
Staff Analyst II
Contract ManagementDir
Adm Proc Analyst NM-II00451 01/27/16
Cynthia Holland
Contract Mgmt AsstCler Assoc III
09955 1/27/16Tania Deleon
Contract Mgmt / HRADeputy Director
Adm Proc Analyst NM-I55699 1/27/166
Damien Coachman
Sr. Contract OfficerStaff Analyst II
01187/Yorana Hewie
Sr. Contract OfficerStaff Analyst II
01187/1-2 9/13/16Anthony Cappello+ / Vacant
Sr. Contract OfficerStaff Analyst II
01187/Shoplan Naubetova
Insurance OfficerStaff Anayst I^^
95201/1-2 9/13/16Marybel Ocasio++/Vacant
Contract Mgmt/ DHS Deputy Director
Adm Contract Spec M-IINE
Melody Bandison$
Sr. Contract OfficerStaff Analyst II
01187/4-5 9/13/16Sommatie Bal $+/Crystal Rush
Sr. Contract OfficerStaff Analyst II
01187/6-7 9/13/16Bonnie Chou/Claudette Dujon+
Contract Registration CoordPAA III
00231 5/16/02Bonnie Briggman-Robins
MessengerComm Asst
N/EHarold Lewis$
Admin Support AssocClerical Assoc III
N/ELawrence Moss
114
Department of Social Services /
Human Resources Administration
115
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals.
Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
116
117
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how you arrived at your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
118
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
119
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
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120
121
The Office of the General Counsel Office of Contracts RC 1268
May 2017 NE = Not Evaluated
Ofc of the General CounselGeneral Counsel
Gen Counsel HRA V-II03001 7/1/98
Martha A. Calhoun
Office of the General CounselSpecial Counsel
Exec Agency Counsel M-III23218
Emily Sweet
Source of Income DiscriminationDir
Exec Agency Counsel M-II23206
Vacant
Legal ImplementationDeputy Cmsr
Dir of Policy Analysis M-IIINE
Aaron Yarbrough
Legal ImplementationProject Mgr
Admin Staff Analsyt NM-I46571 3/2/17
Vacant
Office of the General CounselAdmin Asst
PAA I00931
Carmen Pichardo^
Exec Agency CounselMarket Housing for the Homeless
Exec Agency Counsel M-III54613
Carolyn Wolpert ++
Cluster Take Downs
Admin Dir of SS M-III55475 9/21/16
Ian Bronstein
Office of ContractsAgency Chief Contracting Officer (ACCO)
Agency Chief Contracting Officer M-VI47142 1/30/02
Vincent Pullo+
Service Programs DivisionSr. Dpty General CounselExec Agency Counsel M-V
NEDavid Lock
Fair Hearing DivisionSr. Dpty General CounselExec Agency Counsel M-V
NEAnn Marie Scalia
Administrative ServicesManaging Attorney
Exec Agency Counsel M-V32931 11/30/15
Maureen Walsh^
Commercial Law DivisionSr. Dpty General Counsel
Exec Agency Counsel M-IVNE
Edward Lemelle
Employement LawSr. Dpty General CounselExec Agency Counsel M-V
NEChi MO
Office of Policy, Procedures & TrainingExc Dpty Cmsr
Admin Staff Analyst M-V23202 3/1/2017
James Whelan!
Homeless Litigation and Program CounselingDpty General Counsel
Exec Agency Counsel M-IVNE
Aaron Goodman
122
The Office of the General Counsel Office of Contracts RC 1268
ACCO's Office
May 2017 NE = Not Evaluated 1
Ofc of the General CounselGeneral Counsel
Gen Counsel HRA V-II03001 11/3/06
Martha A. Calhoun
Office of ContractsAgency Chief Contracting Officer (ACCO)
Agency Chief Contracting Officer M-VI47142 01/30/02
Vincent Pullo+
ACCO's OfficeAssoc ACCO
Adm Proc Analyst NM-III45962 7/15/16
Donna Wilson
ACCO's OfficeExc Asst
Adm Proc Analyst NM-I99400 9/22/16
Simone Foster
ACCO's OfficeAdm Support Assoc
Cler Assoc III97995 2/3/17
Sharon James-Leonce
ACCO's OfficeAdmin Coord
PAA III50263 7/27/2016
Tanequa Strong
Deputy CounselExecutive Agency Counsel M-IV
N/EHadaryah Morgan
ACCO's OfficeFirst Dpty ACCO
Adm Staff Analyst M-IV76993 11/24/98
Regina Gunn++
ACCO's OfficeContract Adm Support Assoc
PAA I10251 07/14/08
Maria Sanchez+++
ACCO's OfficeData Systems Coord
Computer Spec II98091 07/09/14
Ted Constatinescu
Contract Planning & InitiationDpty ACCO
Adm Proc Analyst, NM-III76994 10/14/16
Adrienne Williams
Contract Management DivisionDir
Adm Proc Analyst NM-II00451 01/27/16
Cynthia Holland
Procurement Implementation - Human ServicesDpty ACCO
Adm Contract Specialist M-IIINE
Paul Romain
Procurement Implementation - Non-Human ServicesDpty ACCO
Adm Contract Specialist M-IIINE
Huguette Beauport
123
THE OFFICE OF THE GENERAL COUNSELOFFICE OF CONTRACTS RC 1268
CONTRACT PLANNING AND INITIATION
May 2017 NE = Not Evaluated
Contract Planning & InitiationDpty ACCO
Adm Proc Analyst NM-III+76994 10/14/16
Adrienne Williams
Contract Planning & InitiationAdm Coord
PAA III25665 9/15/2016
Verene Allwood
Request for Proposals (RFP) & InitiativesDir
Adm Proc Analyst NM-II08073 10/25/16
Lisa Neal
Sr. Proc CoordAdm Proc Analyst NM-I
00144/2 6/18/14Vincent Ennett++
Sr. Proc CoordAdm Proc Analyst NM-I
00144/3-4 6/18/14Ana Capek/ Vacant
Sr. Proc CoordAdm Proc Analyst NM-I
00144/ 6/18/14Vacant (3)
Service Planning & InitiationDir
Adm Proc Analyst NM-IINE
Jacques Frazier
Sr. Proc CoordAdm Proc Analyst NM-I
00144/1 6/18/14Erika Lerner
Proc CoordStaff Analyst II^^
05199/3 9/16/16Jian Hua Tan
Procurement Initation OfficerStaff Analyst I^
95229/1 9/13/16Daisy Sierra
RFP for Homeless Services and InitiativesDir
Admin Proc Analyst NM-II08105 12/23/16
Vacant
Admin Support AssocPAA I
08080 10/28/16Ryan Kistow
Sr. Proc Coord Adm Proc Analyst NM-I
00144/ 06/18/14 Vacant /Marta Zmoira!/Vacant
Sr. Proc CoordAdm Proc Analyst NM-I
00144/ 6/18/14Gary Granofsky
124
THE OFFICE OF THE GENERAL COUNSELOFFICE OF CONTRACTS RC 1268
PROCUREMENT IMPLEMENTATION -HUMAN SERVICES
May 2017 Minority-Owned & Woman in Bussiness Enterprise (MWBE)NE = Not Evaluated.3
Procurement Implementation -Human ServicesDpty ACCO
Adm Contract Spec M-IIIN/E
Paul Romain#
Adm CoordPAA III
08083 11/2/16Vacant
Contract SvcsDir
Adm Proc Analyst NM-II00598 9/20/16
Wayen Coger #
Admin AssocPAA I
01087 4/30/07Harriette Boutrin
New Contract Award ServicesDpty Dir
Adm Proc Analyst NM-I08123 2/17/17
Vacant
Contract Portfolio AnlaystAssoc Contract Spec^
00168 6/6/2016Cornelia Branzan
Sr. Proc AnalystAssoc Staff Analyst
13264/1-2 12/6/16Maria Lopin/
Irene McWilliams!!
Sr. Proc AnalystAssoc Staff Analyst
13264/3Antoine Franck Jr
Procurement Review AnalystStaff Analyst II
N/EOlga Amelyanchyk
Contract Maintenance ActionsDpty Dir
Adm Proc Analyst NM-I08124 2/1/17
Vacant
N/E
Procurement Review Analyst
Staff Analyst I
Okey Nwaokorie!
Contract Portfolio AnalystAssoc Contract Spec
00168Jay Novet
Sr. Proc AnalystAssoc Staff Analyst
13264/4Michael Boone%%
Sr. Proc SpecAdm Proc Analyst NM-I
00074/1-2 9/16/16Lorna Hinds
Vendor Integrity/MWBEDir
Adm Proc Analyst, NM-II69310
Darlene Molina-Summers
Sr. Proc AnalystAssoc Staff Analyst
13264/5Vitali Bunos
Vendor Integrity UnitDpty Dir
Adm Proc Analyst NM-I10204 2/18/16
Joanne Ellerbe
Proc LiaisonASA^
00750/1-2 9/16/16Patricia Young%%
Sr. Proc AnalystAssoc Staff Analyst
13264/6Ayana Mbonu
Sr. Proc AnalystAssoc Staff Analyst
13264/8Antonio Aguirre
Vendor Integrity AnalystStaff Analyst II^^
07834/1-2Ebony Roberson%/Tonicka Blades%
Vendor Integrity AnalystStaff Analyst II
07834/5-6Michelle Cuesta
Vendor Performance EvaluationCoordPAA III
45961 2/18/16Sandra Hollingsworth
Sr. Proc AnalystAssoc Staff Analyst
13264/7Bolanle Adewole
Investigative CoordASA
45963 2/18/16Lisa Morris-Burrowes
Contract InvestigatorInvestigator Discipline II
N/EMichael Mui
Vendor Integrity AnalystStaff Analyst II
07834/3-6Kevin James
M/WBECommunity Liaison
Comm Assoc30118 6/26/15
Bobby Akumah
Cler Assoc IIIN/E
Vivan Prophete#
filling vacancy of downgraded Associate Contract Specialist line
125
THE OFFICE OF THE GENERAL COUNSELOFFICE OF CONTRACTS RC 1268
PROCUREMENT IMPLEMENTATION NON-HUMAN SERVICES
May 2017 Minority-Owned & Woman in Bussiness Enterprise (MWBE)NE = Not Evaluated.3
Procurement Implementation Non-Human ServicesDpty ACCO
Admn Contract Spec M-IIIN/E
Huguette Beauport&
Admin Assoc to the Dpty ACCO
N/EPamela Davis
Bid Admin and PurchasingDir
Adm Proc Analyst NM-II36154 6/15/15
Andrea McGill
Bid AdminDpty Dir
Admin Proc Analyst NM-IN/E
Vacant
Cler Suppor AssocCler Assoc III
01186/2VijaYala Varadarajan
Bid Administration and InsuranceSpvsr
Assoc Staff Analyst95203 09/13/06
Andre Fredericks!!!
Bid AdminClerk
Office Mac Aide I00495 10/5/05
Pat Wright
Sr. Bid OfficerStaff Analyst II^^
00075 /1-3 09/08/16Donald Heimowitz/Joel Feuer/Vacant
Sr. Bid OfficerStaff Analyst II^^
00075/4-5 9/8/16Polina Fuki!!/Yanjiao Rong
Sr. Bid OfficerStaff Analyst II
00075/Dorothy Leocadi%%
Dpty DirAdm Proc Analyst NM-I
15704 6/15/15Nosakhare Aigbogun
Cler Suppor AssocCler Assoc III
01186/1 04/26/07Kandra Brooks
Sr. Proc AnalystASA
13264/9-10 4/8/16John Olatoyan/Shauntay Cherry$
Purchasing OperationSpvsr
Assoc Staff Analyst42434 9/13/16
Janie Lovelady-Iglesias%%
Buyer IIStaff Analyst II^^
95700/1-2 9/13/16Miriam Acevedo!!Deo Anunciado!!
Buyer IIStaff Analyst II^^
95700/3-4 9/13/16Gayda Saroli!!/Eric Bredhoff/Yevgeniy
Tsynman/ Vacant
Contract OfficerStaff Analyst I
95229/2 9/16/16Lydia Boyd%
Bid OfficerStaff Analyst I^^^
95225 9/16/16Yu Xie!
IT Proc and SvcsDir
Admn Proc Analyst NM-II+13446 4/8/16
Shafeqa Brothers
Adm AsstPAA I
NEJoann Smith
IT Goods and Svcs Mgr
Admin Proc Analyst NM-I++70020 4/8/16
Chukunyelu Obicheta@@
Sr. Proc AnalystAsocc Staff Analyst
13264/11 4/8/16Boris Tysnman$$
Contract Proc AnalystStaff Analyst II
00367/1-2 6/6/16Earline O'Garro/Carol Williams
Proc CoordStaff Analyst II^^
05199/1 9/13/16Kanna Maragatham!!
Proc CoordStaff Analyst II^^
05199/2 9/13/16Tynisha Brathwaite!!
IT Consultant SvcsMgr
Admin Proc Analyst NM-I10215 4/8/16
Nancy Bonilla
Sr. IT SvcsAnalyst
Assoc Staff Analyst07953 9/16/16
Frederic Seaman
Sr. Proc AnalystAsocc Staff Analyst
13264/12-13 4/8/16Vanessa White
Sr Proc AnalystAssoc Staff Analyst
13264/14Sabrina Powell@
126
THE OFFICE OF THE GENERAL COUNSELOFFICE OF CONTRACTS RC 1268
CONTRACT MANAGEMENT
May 2017 Minority-Owned & Woman in Bussiness Enterprise (MWBE)NE = Not Evaluated.3
Staff Analyst II
Contract ManagementDir
Adm Proc Analyst NM-II00451 01/27/16
Cynthia Holland
Contract Mgmt AsstCler Assoc III
09955 1/27/16Tania Deleon
Contract Mgmt / HRADeputy Director
Adm Proc Analyst NM-I55699 1/27/166
Damien Coachman
Sr. Contract OfficerStaff Analyst II
01187/Yorana Hewie
Sr. Contract OfficerStaff Analyst II
01187/1-2 9/13/16Anthony Cappello+ / Vacant
Sr. Contract OfficerStaff Analyst II
01187/Shoplan Naubetova
Insurance OfficerStaff Anayst I^^
95201/1-2 9/13/16Marybel Ocasio++/Vacant
Contract Mgmt/ DHS Deputy Director
Adm Contract Spec M-IINE
Melody Bandison$
Sr. Contract OfficerStaff Analyst II
01187/4-5 9/13/16Sommatie Bal $+/Crystal Rush
Sr. Contract OfficerStaff Analyst II
01187/6-7 9/13/16Bonnie Chou/Claudette Dujon+
Contract Registration CoordPAA III
00231 5/16/02Bonnie Briggman-Robins
MessengerComm Asst
N/EHarold Lewis$
Admin Support AssocClerical Assoc III
N/ELawrence Moss
127
Fire Department
128
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
129
130
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
131
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
132
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
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133
134
135
Housing Preservation and
Development
136
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
137
138
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
139
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
140
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
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141
142
G. Agency Organization
Agency M/WBE Officer Baaba K. Halm Assistant Commissioner 212-863-5289 Economic Opportunity & Regulatory Compliance [email protected]
Executive Director Lucy Joffe Regulatory Compliance 212-863-7968
Deputy Director Terry Riley Labor Monitoring Unit 212-863-6065
Assistant Commissioner/Agency Chief Contracting Officer Malissa Smith 212-863-6652 [email protected]
Deputy Agency Chief Contracting Officer Jay Bernstein 212-863-6657 [email protected]
Deputy Agency Chief Contracting Officer Gaurav Channan 212-863-6140 [email protected]
Deputy Agency Chief Contracting Officer Penny Langsam 212-863-6640 [email protected]
Director of Contract Registration Lisa Thorpe 212-863-5681 [email protected]
Deputy General Counsel Maurice Dobson Contracts, Procurement & Labor 212-863-8359
143
Law Department
144
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
145
146
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
147
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
148
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
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149
Fiscal Year 2018 Agency M/WBE Utilization Plancareersbusinessesn ighborhood."
M/WBE Utilization Requirement:.
Approximate ft of prime contracts open and subject to participation goals (under LL129 and LL1): NoneApproximate ff of upcoming contracts which have potential for subcontracting (under LL1): INOne
Attach the agency organizational chart with the names, titles, and contact information of allagency personnel responsibleimplementation of the agency utilization plan.
I List and describe any legislation, rules, policies or programs, other than those listed in the City Charter, PPB rules, General! Municipal Law 103, and the Administrative Code, that impact agency utilization or the ability to participate in this program,I i.e.. Federal, State, or Local MBE, WBE, or Disadvantaged Business Enterprise (DBE) program requirements, etc.1
The Law Department does not contract with outside law firms or experts representing clients whose interests conflict withthe City's. Some of our budget expenses are to reimburse contractors selected by pro bono counsel or by another party
i in litigation involving the City.
Agency ApprovalProvide authorized signatures below and submit to SBS with attached the agency organizational chart with the names, titles,and contract information of all agency personnel responsib for im entatio of the agency utilization plan.
Authorized Signature (M/WBE Officer]:
Title: [AlhV'O ~t^Authorized Signature (ACCO): f ]^y
Title: C/C-
Date: ,7
Date: f ^ )
150
NYC Law De artment ZACHARY W. CARTERC?OTporation Countcl
GEORGIA PESTANAFine Assistiint
Corporation Counsel
SOSIMO FABIANEqual Employment Opportunity
Oincer
RICHARD DEARINCjiion Chier/Exfcudvf ACC for
Appcil*
STEPHEN LOUISDivision CIiieF/Executire ACC for
Legal Counsel
STEVEN STEIN CUSHMANExecutivf Assistant CorporationCouniel lor Caininercial L*w
NANCY BRODIEDivition Chief
Commercial A Rcil Estate
Uliption
AMRITA BARTHDiviiion Chief
Contnrta uid Real Ettalc
JAMES MCSPIRITTDiviiion ClucF
Ecoiionnic Dcvelooincnt
ALBERT RODRIGUEZDiviskui Chief
Municipal Finanrf
GAIL RUB INDivision Chief
AFIIrmativc Litigation
SHERYLNEUFELDDiviiirn Chief
THOMAS C. CRANEDivision Chid
Gcnrral Litigation
SUSAN AM RONDivision Chief
Environmental Law
ERICEICHENHOtTZDivi»ion ChieF
Labor and Employment
STUART SMITH
Executive Auistanl CurporatiCounsel oFLcgal Rccruitmci
fc Development
THOMAS GIOVANNIExrcutive Assistant Corporalion'
Counael for Uowrnmcm Policy andChicforSufT
ANGELA ALBERTUSDivision ChiefFamily Court
PATRICIA MILLERDivirion Chief
Spcrial Federal Utiyarion
FAY LEOUSSISDiviaiiui Chic!
Attorney
MALACHYT. HIGCINSDiviiion ChiefAdminiitration
JONATHAN FINNDinsion Chivf
Operation*
JOSEPH MERGESDiviaiun Chief/Chief Inri n-mition (
[nFomiation Technology
JOHNSWEENEVDiviiian Chief
Worl^ra' Compcnsati
RITA DUMA1NDiriiion Chief
Tax S Buifcj -uptcy
U.lgulu KENNETH BECKERDirector
E-DiM-overy Group
JACK HUPPERUnit Chief
Utifiition Support
Last Updated :S/25/2017
151
Office of Emergency Management
152
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals.
Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
153
154
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how you arrived at your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
155
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
156
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
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157
158
Stacy Rosenfeld - ACCO718 -422 -3048 [email protected]
Althea Samuels – DACCOAlthea Samuels718 [email protected]
Sr. Procurement Analyst Elizabeth Haza-Sainz 718-422-4629 [email protected]
Procurement Analyst Simone Gainey 718 422-4659 [email protected]
Procurement Analyst Mikhail Berezin 718 422-8481 [email protected]
Procurement Analyst Abdul Washington 718 422 8936 [email protected]
NYCEM Procurement Unit Org Chart
159
Police Department
160
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals. Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
161
162
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
163
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
164
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
✔
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165
166
167
Department of Small Business Services
168
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals.
Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
169
170
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how you arrived at your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
171
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
172
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
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173
174
Taxi and Limousine Commission
176
NY
New York City’s Minority and Women-Owned Business Enterprise (M/WBE) program, established in 2005, was designed to promote government contracting opportunities for certified M/WBEs. Accordingly, the Department of Small Business Services (SBS) built a program dedicated to promote fairness and equity in accessing contracting opportunities for City procurement.
In 2013, Local Law 1 was enacted to help strengthen the M/WBE Program. Some of the changes to the program include: (i) eliminating the $1 million cap on contracts subject M/WBE participation goals; (ii) establishing participation goals on all services contracts (construction, professional and standard services); (iii) eliminating goals for goods over $100,000; (iv) eliminating the distinction between prime contracts and subcontracts for the purposes of goal setting, including the Target Subcontracting Percentage; and (v) establishing participation goals for all ethnic and gender categories, except Asian Americans in Professional Services. Additionally, new monitoring and accountability requirements have been established in order to ensure transparency in the law’s implementation, some of which include: (i) quarterly instead of bi-annual reporting requirements; (ii) establishing an M/WBE Director who will oversee agency compliance and will convene quarterly meetings with M/WBE officers to discuss agency performance in attaining Agency Utilization goals (agency Commissioners are required to attend two such meetings); and (iii) the creation of Performance Improvement Plans for agencies that fail to achieve their annual utilization goals.
Agencies are required to prepare annual M/WBE Utilization Plans. The following Utilization Plan template is designed to be a planning tool for each agency with total procurements in excess of $5 million in the previous full fiscal year (excluding contracts that are exempt from the M/WBE participation requirements as required by local law). Agencies are required to establish M/WBE participation goals for Fiscal Year 201 based on the size and nature of the anticipated procurements that will be subject to the M/WBE participation requirements as well as the availability of certified M/WBEs with the capacity to perform the specific types and scale of work anticipated in such procurements. Agencies are further required to set specific M/WBE participation goals for procurements in all industries valued: at or below $20,000 ; at or below $100,000 and over $100,000 (except for Goods). When establishing goals for procurements valued at or below $100,000, agencies must consider the potential for such purchases to provide opportunities for M/WBEs to develop greater capacity, thereby increasing competition for city procurement.
177
178
Fiscal Year 201 Agency M/WBE Utilization Plan
D. Justification Page: Please explain how you arrived at your agency goals for all industries and levels of procurement
CONSTRUCTION:
Under K
K- 100K
Over $100K
PROFESSIONAL SERVICES:
Under 20K
20K- 100K
Over $100K
179
Fiscal Year 201 Agency M/WBE Utilization Plan
STANDARD SERVICES:
Under 20K
20K- 100K
Over $100K
GOODS:
Under 20K
20K- 100K
180
Engage in outreach activities Encourage eligible firms to apply for certification Include language in RFPs and invitations to bid requiring potential bidders/ proposers to consult directories of certified M/WBE firmsEncourage M/WBEs to join pre-qualified bidder’s listsAdvertise procurement opportunities in minority publications Conduct detailed analysis on a contract by contract basis to determine goals based on availability Consider reducing scope and size of contracts when planning procurements For construction contracts, enter into separate prime contracts for construction support services Attend quarterly M/WBE meetings (including two attended by the Commissioner ) Conduct quarterly meetings with M/WBEs to discuss the agency’s requirements for bids/ proposals Encourage prime contractors to enter into joint ventures with certified M/WBEs Designate dedicated staff to M/WBE program, including M/WBE Officer is directly accountable to the agency head Submit to City Chief Procurement Officer all contracts valued over $10 million to determine if they can be divided into smaller contracts
Participate in networking events, meetings, and workshops for certified M/WBE firms
Post M/WBE program information on your agency’s website Include M/WBE Utilization updates in all procurement team meetings Require buyers and P-card users to reach out to SBS’s Account Management team for assistance identifying M/WBE firms for upcoming solicitations and other procurement opportunities
Establish formal means of tracking M/WBE utilization and sharing information within agency
Ensure timely prime contractor compliance with all LL1 submission requirements Ensure prime contractor’s actual compliance with utilization plan by regularly employing monitoring techniques (at a minimum: contacting M/WBEs, auditing prime’s books and records, and visiting job sites )
appropriate enforcement action in cases where prime contractor is found to be out of compliance with utilization plan Record in all actual payments to subcontract s As necessary, develop or modify written procedures pertaining to LL1 compliance administration, monitoring, and documentation
Other:
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181
182
Taxi and Limousine Commission (TLC) Personnel Responsible for Implementation of the Agency M/WBE-Utilization Plan
Vincent Chin Assistant Commissioner, Finance and Operations/
M/WBE Officer [email protected]
212-676-1033
Jeremy Halperin Agency Chief
Contracting Officer [email protected]
212-676-1031
Ryan Murray Senior Procurement/Budget
Analyst [email protected]
212-676-1156
183
