Agenda 17 March 2015

AGENDA

ORDINARY MEETING

OF COUNCIL

17 MARCH 2015

TABLE OF CONTENTS

ORDINARY MEETING OF COUNCIL TO BE HELD ON 17 MARCH 2015

PAGE 1. DECLARATION OF OPENING 1

2. RECORD OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE 1

2.1 ATTENDANCE 1 2.2 APOLOGIES 1 2.3 LEAVE OF ABSENCE 1

3. DISCLOSURES OF INTEREST 1

4. PUBLIC QUESTION TIME 1

4.1 RESPONSES TO PUBLIC QUESTIONS PREVIOUSLY TAKEN ON NOTICE 1 4.2 PUBLIC QUESTIONS 1

5. PETITIONS, DEPUTATIONS AND PRESENTATIONS 2

5.1 PETITIONS 2 5.2 DEPUTATIONS 2 5.3 PRESENTATIONS 2

6. APPLICATIONS FOR LEAVE OF ABSENCE 2

7. CONFIRMATION OF MINUTES 2

8. ANNOUNCEMENTS BY THE PRESIDING MEMBER 2

9. UNRESOLVED BUSINESS FROM PREVIOUS MEETINGS 2

10. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN 2

11. REPORTS 3

11.1. OFFICE OF THE CEO 3 11.1.1 PROPOSED SCHEME AMENDMENT NO. 4 - LOCAL PLANNING

SCHEME NO. 9 3 11.1.2 LOCAL GOVERNMENT ELECTIONS 2015 123 11.1.3 BUSH FIRE BRIGADES AMENDMENT LOCAL LAW 2015 126 11.1.4 ADOPTION OF SHIRE OF GINGIN LOCAL RECOVERY

ARRANGEMENTS 139 11.1.5 APPLICATION FOR PLANNING APPROVAL - ADDITIONS TO RURAL

INDUSTRY (OLIVE PROCESSING FACILITY) AND STAFF ACCOMMODATION ON LOT 200 BRAND HIGHWAY, BOONANARRING 206

11.2. CORPORATE AND COMMUNITY SERVICES 220 11.2.1 GINGIN RETIREMENT VILLAGE/AFFORDABLE LIVING COMPLEX 220 11.2.2 UNBUDGETED EXPENDITURE - RENOVATION OF GINGIN

PLAYGROUP PREMISES 226

11.2.3 SALE OF LOT 423 (30) WALKER AVENUE, LANCELIN AND LOT 100 LEFROY STREET, GINGIN 230

11.2.4 CSRFF SMALL GRANT APPLICATION - COMMUNITY FACILITIES PLAN 236 11.2.5 MONTHLY FINANCIAL STATEMENTS FOR THE PERIODS ENDED 31

JANUARY 2015 AND 28 FEBRUARY 2015 239 11.3. REGULATORY SERVICES 288

11.3.1 ADOPTION OF REVIEWED DISABILITY ACCESS AND INCLUSION PLAN 2012 288

11.4. OPERATIONS 373

12. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 373

13. COUNCILLORS' OFFICIAL REPORTS 373

14. NEW BUSINESS OF AN URGENT NATURE 373

15. MATTERS FOR WHICH MEETING IS TO BE CLOSED TO THE PUBLIC 373

16. CLOSURE 373

ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN

SHIRE OF GINGIN

AGENDA FOR THE ORDINARY MEETING OF THE SHIRE OF GINGIN

TO BE HELD IN THE COUNCIL CHAMBER ON TUESDAY, 17 MARCH 2015, COMMENCING AT 3.00 PM

DISCLAIMER

Members of the Public are advised that recommendations to Council contained within this Agenda, and decisions arising from the Council Meeting, can be subject to alteration. Applicants and other interested parties should refrain from taking any action until such time as written advice is received confirming Council’s decision with respect to any particular issue.

ORDER OF BUSINESS

1. DECLARATION OF OPENING

2. RECORD OF ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE

2.1 ATTENDANCE

2.2 APOLOGIES

2.3 LEAVE OF ABSENCE

3. DISCLOSURES OF INTEREST

4. PUBLIC QUESTION TIME

4.1 RESPONSES TO PUBLIC QUESTIONS PREVIOUSLY TAKEN ON NOTICE

Nil 4.2 PUBLIC QUESTIONS

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 5. PETITIONS, DEPUTATIONS AND PRESENTATIONS

5.1 PETITIONS

5.2 DEPUTATIONS

5.3 PRESENTATIONS

6. APPLICATIONS FOR LEAVE OF ABSENCE

7. CONFIRMATION OF MINUTES

RECOMMENDATION It is recommended that the Minutes of the Ordinary meeting of Council held on 17 February 2015 be confirmed.

8. ANNOUNCEMENTS BY THE PRESIDING MEMBER

9. UNRESOLVED BUSINESS FROM PREVIOUS MEETINGS

Nil

10. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11. REPORTS

11.1. OFFICE OF THE CEO

11.1.1 PROPOSED SCHEME AMENDMENT NO. 4 - LOCAL PLANNING SCHEME NO. 9

LOCATION: PT LOT 1022, RESERVE NO. 33549, PT LOT 432, LOT 938 AND PTS UNALLOCATED CROWN LAND, HOPKINS STREET, LANCELIN

APPLICANT: TOURISM WA FILE: LND/638 AUTHOR: LISA EDWARDS - MANAGER STRATEGIC PLANNING

AND DEVELOPMENT REPORTING OFFICER: JEREMY EDWARDS – CHIEF EXECUTIVE OFFICER REPORT DATE: 17 MARCH 2015 REFER: 17 FEBRUARY 2009 ITEM 11.1.1

7 APRIL 2009 ITEM 11.1.2 7 DECEMBER 2010 ITEM 11.3.6 15 MAY 2012 ITEM 11.3.3 16 SEPTEMBER 2014 ITEM 11.1.7

OFFICER INTEREST DECLARATION Nil PURPOSE To consider proposed Scheme Amendment No.4 to: 1. Rezone Pt Lot 1022, Reserve No. 33549, Pt Lot 432, Lot 938 and Pts unallocated

Crown Land as depicted on the Amendment Map from “Tourist” zone and “Parks and Recreation Reserve” to Special Use Zone SU8;

2. Amend Schedule 4 – Special Use Zone provision to include appropriate conditions

for SU8; and 3. Amend the Scheme Maps accordingly. The Special Use zone is to provide land for a Caravan Park and associated land uses. BACKGROUND On 17 February 2009 Council resolved to require Shire officers, together with the then Lancelin Ward Councillors, to identify land for a new caravan park of sufficient size to be developed to a minimum of 200 bays. In accordance with Council’s resolution, an area of land comprising Part Lot 1022, Reserve No. 33549, Part Lot 432, Lot 938 and portions of unallocated Crown land on Hopkins Street, Lancelin were identified for the required purpose.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN Subsequently, at its meeting of 7 April 2009, Council resolved to progress a caravan park on the subject land and requested the then Department for Planning and Infrastructure to assist in progressing the matter as the land identified was primarily unallocated Crown Land. On 27 August 2010 the Department of Regional Development and Lands (DRDL) sought assistance from the Shire in undertaking community consultation with respect to the proposal to develop the subject area for tourism purposes. Following a 35 day non statutory public notice period, submissions were forwarded to the DRDL for consideration. During the public submission period, a public meeting was held in Lancelin which was attended by community members, Councillors and Shire and State Government Officers. At the conclusion of the public consultation period, it became apparent that there was general support for the proposal. However, certain concerns were raised including: • Loss of public access tracks to the beach; • Loss of amenity presently experienced by Casserley Way residents; • Increased local traffic; • Destruction of vegetation; and • Concerns in relation to coastal setbacks. Over the intervening period, Tourism WA engaged consultants to undertake various technical studies to demonstrate the opportunities and constraints at the site with respect to the development, including the following reports: • Demand and Pre-feasibility Report, Brighthouse Pty Ltd, June 2011 • Landvision Pty Ltd, Lancelin Caravan Park Traffic Study, June 2014 • Lancelin Tourist Park, Water Management Plan, prepared for Tourism Western

Australia by Essential Environmental June 2014 • Lancelin Tourist Park, Environmental Report, prepared for Tourism Western Australia

by Essential Environmental, June 2014 • Lancelin Tourist Park, Coastal Management Plan, prepared for Tourism Western

Australia by Essential Environmental, June 2014 • Servicing Report; Proposed Caravan Park, prepared by Porter Consulting Engineers,

May 2014 • GHD Flora and Fauna Assessment December 2014 The Demand and Pre-Feasibility study concluded that it is considered that the only barrier to Lancelin developing into a significant tourism destination is the lack of tourism infrastructure, particularly caravan and camping facilities which meet the accommodation requirements of Lancelin visitors. In addition to the studies commissioned by Tourism WA, a Caravan and Camping Action Plan 2013-18 was developed from the findings of a study undertaken by Brighthouse Consultants – A Strategic Approach to Caravanning and Camping Tourism in WA (2013), which recommended that up to five new Crown Land caravan park sites be released in areas of extreme priority, with Lancelin being identified as one of these priority locations.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN A copy of the amendment document prepared by Peter Driscoll, Land Vision is attached as Appendix 1. Supporting technical documents are available from the Planning Department upon request and include: 1. Lancelin Caravan Park Traffic Study, Landvison Pty Ltd, GHD, June 2014; 2. Lancelin Tourist Park, Coastal Management Plan, prepared for Tourism WA by

Essential Environmental, June 2014; 3. Lancelin Tourist Park, Environmental Report, prepared for Tourism WA by Essential

Environmental, June 2014; and 4. Lancelin Tourist Park, Water Management Plan, prepared for Tourism WA by

Essential Environmental, June 2014.

A copy of correspondence from Tourism WA is attached as Appendix 2. The Scheme Amendment has been referred to the Environmental Protection Authority who did not assess the Proposal but provided advice at Appendix 3. The proposal was advertised for public comment commencing on 17 December 2014 and closing on 29 January 2015, and is returned to Council for consideration before forwarding the proposal to the Hon. Minister for Planning for final approval, with or without modification or refusal. COMMENT Design The subject area consists of four separate land parcels with a total area of approximately 10ha, and is bounded by Casserley Way and Hopkins Street to the north and the existing Lancelin South End Caravan Park and a Water Corporation reserve with tank to the west. Of the four parcels, Lot 1023 is owned by Council in freehold title and will be included in the development footprint but is not the subject of this scheme amendment. Lot 1023 is presently zoned Tourist. Lot 1022 (Reserve 22549) includes a portion of land being leased to the Lancelin Angling and Aquatic Club Inc (LAAC) and the balance of land subject to the proposal is Unallocated Crown land (UCL). With the exception of that area used by the LAAC, the land is vacant and undeveloped but does contain several access tracks which give public access from residential land to the beach. The Lancelin South End Caravan Park to the west of the subject land is currently leased until 2016. The Shire of Gingin understands that potential opportunities may arise when the lease expires, including the potential to amalgamate the leased land with the area that is subject to this proposal.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN Landform Research has identified that generally the site has an elevation of around 1.0m Australian Height Datum (AHD), with some swales dropping to an elevation of 0.3m to 0.6m AHD. Adjacent to the coastal dunes in the south of the site, the land rises to heights varying between 2.0 and 5.0m AHD, rising again to a height of 10.0m and 15.0mAHD on the fore dune and first dune adjacent the beach. The dune areas are mainly located within the coastal reserve, but extend into the proposed Scheme Amendment area in the south and east. The site is relatively low lying and therefore fill and cut or fill works will be required to achieve a minimum 0.5 separation between ground water level and development and to provide a relatively flat development site. The Scheme Amendment documentation is designed to ensure that the land remains as a Caravan Park in perpetuity by identifying the area as a Special Use zone as opposed to a Tourist Zone which has historically resulted in Caravan Parks evolving to higher end land uses. The proposed land uses include camping, chalets, holiday accommodation, manager’s dwelling, caravan sites and eco-safari tents. The present Indicative Development Concept Plan (IDCP) shows up to 280 sites, with Stage One providing 171 sites. The breakdown of product is listed below; • 127 caravan sites; • 32 ensuite cabins; • 32 camp sites; • 9 safari tent sites; • 15 drive through sites; • 26 chalet sites; • 39 park home sites; • Ablution facilities; • 3.5ha open space and recreational facilities (BBQ’s, tennis court, pool and mini golf

course); and • 5ha foreshore reserve The IDCP includes the potential for boat storage facilities on part of the leased area, and Brighthouse Pty Ltd have discussed this possibility with the LAAC. The Lancelin Tourist Park - Coastal Management Plan prepared by Essential Environmental considers and provides for sea level rise, storm surges and inundation projections for the development site and provides a risk assessment for the proposal. The risk assessment identifies certain issues at the site which should be addressed by the proponent at the development stage, including: 1. Setback for permanent infrastructure no less than 150m (foreshore reserve

boundary); 2. Floor levels in buildings and design of infrastructure should consider site specific risk

of flooding; 3. Controlled access to the beach required through restricting access to the foreshore

via managed access points;

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 4. Low lying areas should be filled and/or provided with adequate drainage to address

shallow groundwater and possible sea level rise of 0.3m; 5. Development within the tourist park should be set to provide clearance from

predicted storm surge levels over the life of the development; 6. A stormwater management strategy should be prepared for the tourist park to

identify rainfall flood risk and management actions; 7. Allowance for appropriate public access paths and implementation of a Foreshore

Management Plan; and 8. Development should be designed to address potential visual impacts. Risks have been analysed by dedicating a qualitative measure of likelihood, and the consultant recommends that both the risk assessment and outcomes be reviewed every five to ten years. The responses to the risk assessment have been included in the Special Use Conditions as a component of the Scheme Amendment proposal. (Note that Appendix 1 of the Coastal Management Plan does not relate to the subject land and in the Shire Officer’s opinion has no relevance.) The Coastal Management Plan includes setback calculations for coastal erosion in two planning time frames. The analysis indicates a setback distance of 80m for the 50 year period to 2063, and an increased setback of 150m for the subsequent 47 year period to 2110. It is clear that the site will become more vulnerable in 2110 and the Plan suggests that the area at risk to the south of the subject land is included as a temporary development area and that the dune system to the north west of the site be preserved with controlled access. It is noted, however, that the life of the development is estimated to be approximately 50 years. The frontal dune provides protection to the landward environment by forming a barrier to wind, associated sediment transport and inundation that would otherwise result during high ocean water levels and wave activity (Damara 2012). The Plan further refers to Cell 14 (within which the subject site is situated) and notes that construction on the foredune, frontal dunes and historic blowouts on any section of this coast (>100m) is highly likely to be affected by the vulnerability of this part of the coast to metocaean processes. This is demonstrated by historic fluctuations in dune and blowout activity, which has reduced since the 1960s. Essential Environmental (2015) Principal Shelley Sheppard, comments that the development site is located at the northern end of Cell 14 and is not directly connected to the southern sand sheet. It is therefore unlikely that development of the site would contribute significantly to the risk above. Notwithstanding, the statement highlights the importance of active management and possible interventions by way of revegetation and careful control and design of access points to stabilise foredunes and existing blowouts.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN Community Consultation At its meeting on 16 September 2014, Council resolved to initiate Amendment 4 to Local Planning Scheme No. 8 and, in accordance with the Town Planning Regulations 1967, commence public notice. A public notice period of 42 days was allowed, closing on 29 January 2015. A total of 212 submissions were received at the close of the public submission period. Of that total, 61 submissions supported the proposal and 140 were opposed. The balance was represented by comment only/State Government agencies

Table 1 – Submitters SA No. 4 Demonstrates the ratio of Resident Ratepayers, Ratepayers with non-local mailing address, Submitters (non-ratepayers) and Government Departments who provided comment on Form 4. The above table does not include petitions.

Table 2 – Support/Not Support Demonstrates Submitter Groups who supported/did not support/had concern in regards to the proposal using a Form 4. The above table does not include petitions.

0

10

20

30

40

50

60

70

80

ResidentRatepayers

Ratepayers withnon local mailing

address

Submitters only GovernmentDepartments

0

10

20

30

40

50

60

70

Ratepayerwith

Lancelinmailingaddress

Support Notsupport

Ratepayerwith

outsidemailingaddress

Support Notsupport

Submitters(not

Ratepayers)

Support Notsupport

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN Submitters who did not support the proposal demonstrated concern for: • Natural environment including flora, fauna and habitat loss; • Preservation of the dune system; • Residential amenity disturbance created through additional noise and traffic; • Loss of views of bushland; • Site selection; and • Perception that Lancelin already has two caravan parks and Council has not

considered those sites by allocating land for another caravan park.

The concerns of the community, as identified in the Schedule of Submissions (Appendix 4 – circulated as a separate document), are generally the same as those raised in the Level One Community Consultation Phase (2010).

Comments received from supporting submitters related primarily to:

• The economic benefits to Lancelin; • The importance of tourist land uses in the town; • Current lack of short stay sites in Lancelin available for caravans; and • Promotion of Lancelin as a tourist destination. The public submission process identified disparities amongst submitters, in that the general trend identified that the majority of submitters living in Lancelin support the proposal whilst the majority of those submitters opposing the proposal are ratepayers with mailing addresses outside the Shire of Gingin, or non-ratepayers. Nevertheless, regardless of this fact the majority of submitters raised some concern in relation to the proposal.

In accordance with the Town Planning Regulations 1967, the Schedule of Submissions includes only those submissions received on Form 4. The following table indicates the submissions received that fall outside of the formal submission process specified by the Town Planning Regulations 1967. Online Responses Supporting Not Supporting Data Council Status Petition presented to Council at its January 2015 Meeting. Lancelin Tourist Park – online petition.

120 signatures 172 signatures 1090 likes

Formally received as a petition by Council, to be considered during the public consultation process. Not in correct petition format. Not formally received as a petition by Council, but submitted for consideration during the public consultation process.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN Online Responses Supporting Not Supporting Data Council Status Additional Petition

357 signatures

Not in correct petition format. Not formally received as a petition by Council, but submitted for consideration during the public consultation process.

Stop the proposal for Lancelin Tourist Park received by Shire-online petition on 24 February 2015.

334 Supporters

Not in correct petition format. Not formally received as a petition by Council. Received after the close of the public submission period.

Servicing Porter Consulting Engineers conducted a Servicing Report for the land in December 2013. That report concluded that: i. The tracks on the site should be closed however some form of public access

provided to the coast; ii. A water main and fire service will be required and most likely connect in at Casserly

Way; iii. An upgrade of the adjacent waste water pumping station may be required to 90L/s

and this would be undertaken by the Water Corporation; iv. Detailed design is required for power however the development can connect into the

RGN 604 Lancelin Feeder; v. The site is poorly drained with the lowest part of the site in the north west corner with

water generally flowing east to west across the site; vi. There are existing telecommunication services in Lancelin; and vii. The site will need to be excavated and levelled before construction can begin with

one way roads throughout the site. The development will be serviced by both reticulated water and power. Porter Consulting has confirmed that compaction and fill at the site would not result in elevating ground water levels in the vicinity.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN A Traffic Study prepared by GHD Pty Ltd considered the present road infrastructure, having regard for the increase in road use to the site. That report commented that whilst traffic flows will markedly increase in the area, such increase does not exceed the thresholds as determined for road type in the Western Australian Planning Commission’s Liveable Neighbourhoods Policy. Further line marking and a Give Way sign would be required at the Hopkins Street/Casserley Way intersection, as well as signage requiring traffic to use Walker Avenue and Hopkins Street as the primary access and egress route. Further engineering and geotechnical information and assessment will be required at the development stage. Planning Assessment The Shire’s Local Planning Strategy 2012 (LPS) states an objective to recognise, promote and continue to accommodate the tourism value of Lancelin. The Policy Position and Actions section includes the following as a high priority: 7. Recognise Tourism and the Tourist Activity Nodes by;

i) Investigating and facilitating the development a of a suitable caravan park site, including rezoning. Crown Land may be the most suitable for a caravan park site, taking advantage of the increased certainty of land offered by such land tenure in comparison with freehold land.

A key issue is also the protection/rehabilitation of coastal dune systems. The LPS states that the coastal environment is very fragile and will continue to be subject to conflicting demands. In accordance with this key issue, it is considered appropriate to require a new Detailed Area Plan (DAP) for the site which will be required to demonstrate a high regard for the preservation of the dune system. This will include a Foreshore Management Plan, an objective of which will be to preserve and rehabilitate a defined foreshore reserve. The Plan will include the prevention of uncontrolled access to the beach and the establishment and maintenance of formal access tracks. Retaining the dune system will also assist in preserving coastal views by retaining of ridge lines. Prior to the public consultation period, the proposal was forwarded to the Environmental Protection Authority (EPA) for consideration of a level of assessment. The EPA elected not to assess the proposal but provided advice including the following: The EPA has based its assessment on the Scheme Amendment to provide for further detailed management strategies and scheme provisions addressing environmental factors such as Coastal Processes, Terrestrial Fauna, landforms, Terrestrial Environmental Quality, Hydrological Processes and Inland Waters Environmental Quality and will be addressed prior to the finalisation of the structure plan….

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN It is expected that environmental factors will be adequately managed, where appropriate, through detailed planning process and in consultation with the Department of Parks and Wildlife, Department of Water and other relevant agencies. The EPA notes that the Indicative Concept Plan for the Lancelin Tourist Park, dated 24/6/14, has a 130-150metre setback from the coast to the development. The 130m metre setback area may be inconsistent with the State Planning Policy 2.6 Coastal Planning Policy. The EPA recommends that the setback be determined to the satisfaction of the Western Australian Planning Commission. The Scheme Amendment provides for management actions to ensure that the environmental values of the site are considered and includes further details to be provided, including: 1. Coastal Management Strategy; 2. Water Management Plan; 3. Foreshore Management Plan; 4. Flora and fauna detailed studies; 5. Viewscapes; 6. Notification on title in respect of potential coastal hazard risk; 7. Fire management plan; 8. Construction management plan; 9. Groundwater management; 10. Flood protection; 11. Storm water management; 12. Water quality management; and 13. Wastewater and drinking water. A Level One Flora Survey, conducted by GHD Pty Ltd (Dec 2014), demonstrates that the native vegetation on the site varies from Very Good (21%) to Degraded. The Report notes that the main threatening processes onsite are the presence of weeds and access tracks enabling wind erosion in the mobile dunes. The field survey confirmed that no threatened ecological communities or priority communities exist within the study area. The site recorded 60% native flora and 40% introduced species. Further, the report states that the vegetation and flora are well represented in the local area and surrounding region. During the field survey conducted and reported by GHD Pty Ltd, no conservation significant fauna species were recorded in the study area. A Likelihood of Occurrence Assessment was conducted which concluded that although four conservation significant fauna species are likely to occur in the area, including the Lancelin Island Skink, Black Striped Snake, Carpet Python and Rainbow Bee Eater, none of these species would rely on the existing habitat for habitat resources.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN Given the vulnerable status of the Lancelin Island Skink, a targeted survey was undertaken over a ten day trapping period in February 2015 in consultation with Department of Parks and Wildlife and it has been confirmed that the species does not exist in the area due to incompatible habitat. The public notice period raised concerns from members of the public who currently have unfettered access to the UCL and ratepayers living near the subject area in relation to increased noise, traffic, loss of privacy and loss of general amenity and access. The land sits adjacent to Tourist Zone land and the coast, and there are competing values between residential use and the perceived impacts from a caravan park. Good management of the caravan park would be required to limit noise from the site. A new DAP would be required to include the interface of the development frontage with the streetscape, including a landscaping plan and limiting vehicles on street frontage by utilising a rear loading design. The DAP will be subject to further consideration by Council and a public notice period in accordance with the Shire’s LPS No.9. If the Scheme Amendment is approved, then it is conceivable that the land uses would generally be permitted in the special use area. Issues raised in submissions with respect to amenity disturbance during construction would be addressed in the Construction Management Plan. Shire Officers are of the view that the proposed Indicative Development Concept Plan (IDCP) is not appropriate and that Council should require a DAP to be submitted at the development application stage. CONCLUSION The proposed Scheme Amendment generally meets objectives identified in the Shire of Gingin Strategic Community Plan and the Shire’s Local Planning Strategy No. 9. Strategically, the site is well located to provide a good tourist outcome. The proposal offers many social and economic benefits to the town of Lancelin and the State, although the development must be designed to accommodate the coastal environment and have regard, through design principles, for the adjacent residential zone. The public submission process has resulted in a very good response and has assisted in identifying issues and opportunities at the site. The primary concerns raised relate to impacts to residential amenity and the desire for preservation of the coastal environment at this location. Support for the proposal is based on the social and economic contributions the tourist development would bring to Lancelin. The technical reports attached to the Scheme Amendment identify the constraints at the site and make recommendations to manage those constraints. Further, the EPA is of the view that environmental matters can be sufficiently managed subject to the required management plans, as identified in the Special Use conditions. The Officer’s recommendation acknowledges that the site should be developed subject to the requirements of the Special Use conditions and, in response to the public submissions received, suggests modification to the proposal as follows:

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 1. Modify the Scheme Amendment area by removing the significant dune system from

the south east portion of the site.

Removal of this area will prevent development on the system and retain the integrity of the dune to provide shelter to the development and residences and minimise erosion through development and vegetation loss. Such retention will also assist to improve viewscapes. Alternatively, if Council wishes the whole site to be included in the Scheme Amendment area, then it should preclude or limit development at this location (see Appendix 5).

The potential infrastructure loss incurred if the significant dunes are removed from the Scheme Amendment area as recommended will equate to approximately 9 safari tents, 26 standard van sites, 19 camping sites, 10 ensuite sites and 11 chalets.

Current Development Proposal – 10 ha

Estimated Loss as a Result of Boundary Amendment - 1.5ha

Comparative Analysis - 8.5ha site

127 caravan sites 26

101

32 ensuite cabins 22 12 32 camp sites 19 13 9 safari tent sites 9 0 15 drive through sites 15

15

26 chalet sites 11 15 39 park home sites nil 39 3.5ha open space and recreational facilities (BBQ’s, tennis court, pool and mini golf course)

Facilities remain. Loss of approx. 1ha open space/dune environs.

2.5ha

10ha total area 1.5ha 8.5ha 280 various sites Approx. 80 various sites Approx. 200 various sites

Removal of a portion of land from the Scheme Amendment will, according to the Indicative Concept Plan provided, result in a development footprint of approximately 200 various sites. It is conceivable that ultimately the existing Lancelin South End Caravan Park may be amalgamated with this development in the future, thus providing capacity for additional sites.

2. Remove reference to the development being in accordance with the Indicative

Development Concept Plan as included in the Scheme Amendment documentation and require a Detailed Area Plan at the Development Application stage which, at a minimum, includes:

• a landscaping plan along Hopkins Street and Casserley Way; • requirement to consider retaining the primary dune system on the site;

• a requirement for chalets or units facing local streets to be rear loaded;

• provision of an engineering report to demonstrate stabilisation of the site;

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• provision of supporting technical information to determine floor levels and fill required, having consideration for potential coastal inundation over the planning timeframe; and

• provision of high resolution digital elevation models for the development site.

The Detailed Area Plan would be the subject of a further public submission period and would need to be considered by Council in respect of the design elements at the site.

It is noted that, in any event, once Council has made a decision then the proposed Scheme Amendment will need to be forwarded to the Minister for Planning for final consideration in accordance with requirements of the Planning and Development Act 2005. STATUTORY ENVIRONMENT Planning and Development Act 2005 Town Planning Regulations 1967 Environmental Protection Act 1986 Land Administration Act 1997 Native Title Act 1993 State Planning Policies Planning Bulletin 83/2011 Planning for Tourism Planning Bulletin 49/2014 – Caravan Parks POLICY IMPLICATIONS Nil BUDGET IMPLICATIONS Tourism WA has provided funding to complete the required studies, including the Scheme Amendment proposal. Further funding will be made available by Tourism WA to progress this initiative to a developer-ready site, if approved. The Shire has indicated that it may be able to assist with earthworks, particularly if fill is required to be imported to the site. Budget expenditure has not been ascertained at this time. There may also be some financial impost to the Shire in respect of Native Title negotiations.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN STRATEGIC IMPLICATIONS Shire of Gingin Strategic Community Plan 2013-2023 Focus Area Local Business Objective 1. A unique tourist destination Outcome 1.1 High quality tourism opportunities Strategy 1.1.1 Attract and develop a diverse range of tourism providers

1.1.2 Encourage a high standard of tourism products and services VOTING REQUIREMENTS – SIMPLE MAJORITY RECOMMENDATION It is recommended that Council: 1. Receive the Schedule of Submissions and endorse the recommendations

contained therein;

2. Pursuant to Section 87 of the Planning and Development Act 2005, resolve to give final adoption, with modification, to Amendment No. 4 to Shire of Gingin Local Planning Scheme No.9 to:

a. Rezone portion of Lot 1022 (Reserve No. 33549), portion of Lot 432, Lot

938 and portions of unallocated Crown Land as depicted on the Amendment Map from “Tourist” Zone and “Parks and Recreation Reserve” to Special Use – SU8; and

b. Amend Schedule 4 – Special Use Zone by adding the following after SU7:

Particulars of

Land Special Uses Special Conditions

SU8 Portion 1022 being Reserve No. 33549, portion Lot 432, Lot 938 and portions of unallocated Crown Land

Caravan Park - Camping; - Chalets; - Holiday

Accommodation; - Managers’/

Caretakers’ Dwelling;

- Caravan Sites; and

- Eco-safari tents

1. Management Strategies

Detailed management strategies must be prepared to the satisfaction of the Western Australian Planning Commission and Local Government, together with appropriate management actions, to ensure maintenance of key environmental values on site prior to Development Approval. These to include:

• Water Management Plan; • Coastal Management

Strategy;

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• Foreshore Management Plan; and

• Flora and fauna investigations consistent with the Environmental Protection Authority Guidance Statements Nos 51 and 56 prior to development.

2. The development of the site

will require a Detailed Area Plan that, as a minimum, includes:

i. A landscaping plan which

considers the site and the streetscape and amenity along Hopkins Street and Casserley Way, to the satisfaction of Council;

ii. A Construction

Management Plan to the satisfaction of Council;

iii. Demonstration of

retention of the primary dune system on site, to the satisfaction of Council;

iv. Provision of rear loaded

chalets/units, if designed to face local streets, or as otherwise agreed by Council;

v. Maintenance of

viewscapes to the satisfaction of Council;

vi. Fire Management Plan to

the satisfaction of Council;

vii. Engineering drawings

and specifications to be submitted, approved and

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works undertaken in accordance with the approved engineering drawings and specifications for grading, filling, draining and stabilisation of the site; and

viii. Provision of high

resolution digital elevation models for the site.

3. The Detailed Area Plan, as

required at 2. above, must be prepared and implemented to the satisfaction of Council.

4. At the land development

/subdivision/assembly stage, it will be necessary for a notification to be placed on title referring prospective owners to the Risk Assessment provided for in the Lancelin Tourist Park Coastal Management Plan, prepared for Tourism Western Australian by Essential Environmental, June 2014 (as amended).

4. Developer to investigate the

need to undertake further UXO investigations prior to development and ground disturbing activities.

5. As a condition of planning or

development approval, future development must comply with the findings and recommendations of: • Appendix 1:

Environmental Report; • Appendix 2:

Coastal Management Plan;

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• Appendix 3: Traffic Management Plan; and

• Appendix 4: Water Management Plan.

Compliance with the above is in addition to compliance with Local Planning Scheme No. 9, in particular the conditions listed in Schedule 4 applicable to the Special Use Zone as approved by Council from time to time and development may be varied subject to the approval of Council.

6. Groundwater Management

a. Groundwater control should accommodate increased groundwater levels due to sea level rise of a minimum 0.3m through to 2063, which is to be revised in the Detailed Area Plan.

b. Developed areas of the

site should be filled to provide a minimum of 0.5m separation from maximum groundwater levels after allowing for sea level rise, which is to be revised in the Detailed Area Plan.

7. Flood Protection

a. Finished floor levels in habitable rooms should be not less than 1.52m AHD to provide appropriate clearance from storm surge and inundation through to 2063 or be no less than 0.3m above the estimated

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100 year ARI flood generated from local run off whichever is higher, which is to be revised in the Detailed Area Plan.

b. The internal drainage

system is to consider flooding from stormwater generated on the site and from adjacent roads.

4. Stormwater Management

Stormwater should be managed through local on-site filtration.

5. Water Quality Management

a. Baseline groundwater

monitoring should be undertaken to establish the context for water quality management.

b. Water sensitive

landscaping and management practices are to be incorporated into the development.

c. The development should

implement best management practices for management of potential contaminants and waste management.

d. Groundwater control

systems are to be designed to allow adaptive management of water quality.

6. Drinking Water

Source drinking water from the Water Corporation via the Lancelin townsite water

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supply scheme. 7. Waste Water

a. Connection to the Casserley Way sewer pump station for offsite disposal of wastewater.

b. Liaise with the Water

Corporation to confirm the need for onsite treatment of selected waste water sources.

3. Amend the Scheme Maps to remove the section of dune system located at the south east corner of the site and include a 30m waste water buffer as required by the Department of Water;

4. Review the Coastal Management Plan particularly, setback distance and

inundation projections, by the Department of Planning, if required;

5. Authorise the Shire President and Chief Executive Officer to execute the scheme amendment documentation, including application of the Common Seal, and forward to the Minister for Planning for further consideration; and

6. Require the development site to be included in the Shire of Gingin and

Dandaragan Coastal Hazards Risk Management and Adaptation Planning process.

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CIRCULATED UNDER SEPARATE COVER

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11.1.2 LOCAL GOVERNMENT ELECTIONS 2015

LOCATION: SHIRE OF GINGIN FILE: GOV/3 AUTHOR: LEE-ANNE BURT – GOVERNANCE OFFICER REPORTING OFFICER: JEREMY EDWARDS – CHIEF EXECUTIVE OFFICER REPORT DATE: 17 MARCH 2015 REFER: N/A OFFICER INTEREST DECLARATION Nil PURPOSE To consider conducting the 2015 local government elections as a postal election and to appoint the Electoral Commissioner as the person responsible for conducting the election. BACKGROUND The Shire of Gingin has conducted each local government election since 2001 as a postal election. Analysis of statistics received from the Western Australian Electoral Commission (WAEC) has shown that the proportion of voter participation via postal voting is consistently greater than that generated by traditional “in person” voting. The Shire of Gingin Election Report provided by the Western Australian Electoral Commission following the last elections showed that, in 2013, the Shire of Gingin had a participation rate of 36.59%. The State average for local governments using the postal voting method in 2013 was 27.76%. Section 4.61(2) of the Local Government Act 1995 empowers a local government to conduct an election as a postal election. Postal elections must be conducted by the Western Australian Electoral Commissioner. The Local Government Act 1995 (section 4.20(5)) specifies that Council must make a decision with respect to appointing the Electoral Commissioner as the person responsible for conducting the election no later than 80 days prior to election day. The 2015 local government elections will be conducted on 17 October 2015. COMMENT Correspondence has been received from the Electoral Commissioner, advising that the estimated cost of conducting the 2015 Shire of Gingin local government elections as a postal ballot is $23,000 (GST inclusive). This figure is based on the following assumed parameters:

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN • 4,900 electors; • Response rate of approximately 40%; • Five vacancies; • Count to be conducted at the Shire of Gingin Administration Centre; • Appointment of a local Returning Officer; and • Standard Australia Post delivery service to apply. The WAEC’s estimate does not include costs related to: • Non-statutory advertising (ie, any additional advertising in community newspapers

and promotional advertising); • Any legal expenses other than those that are determined to be borne by the WAEC

in a Court of Disputed Returns; • One local government staff member to work in the polling place on election day; or • Any additional postage rate increases by Australia Post. Section 4.20(4) of the Local Government Act 1995 requires that a local government must obtain the agreement of the Electoral Commission before resolving to declare the Commission responsible for the conduct of an election. In order to satisfy this legislative requirement, the Commissioner has also confirmed that the letter of quotation is to be taken as his agreement to be responsible for the conduct of the ordinary elections in 2015 for the Shire of Gingin. STATUTORY ENVIRONMENT Local Government Act 1995 Part 4 – Elections and other polls Division 7 – Provisions about electoral officers and the conduct of elections Section 4.20 – CEO to be returning officer unless other arrangements made Division 9 – Electoral process Section 4.61 – Choice of methods of conducting election POLICY IMPLICATIONS Nil BUDGET IMPLICATIONS Provision will need to be included in Council’s 2015/16 Budget for conducting the 2015 local government elections. It is estimated that an allocation of $30,000 (excluding GST) will be sufficient to cover all costs, including staff wages and non-statutory advertising. It is not considered that there will be a material effect on Council’s Budget, irrespective of whether Council chooses to adopt postal voting or an in-person voting process. STRATEGIC IMPLICATIONS Nil

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN VOTING REQUIREMENTS – ABSOLUTE MAJORITY RECOMMENDATION It is recommended that Council: 1. Declare, in accordance with section 4.20(4) of the Local Government Act 1995,

the Electoral Commissioner to be responsible for the conduct of the 2015 ordinary local government election for the Shire of Gingin, together with any other elections or polls which may be required;

2. Resolve, in accordance with section 4.61(2) of the Local Government Act 1995,

that the 2015 ordinary local government election for the Shire of Gingin will be conducted as a postal election; and

3. Direct Shire officers to give no assistance in any form to candidates unless

requested by the Electoral Commissioner or his representative to do so.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11.1.3 BUSH FIRE BRIGADES AMENDMENT LOCAL LAW 2015

LOCATION: SHIRE OF GINGIN FILE: LAW/1 AUTHOR: LEE-ANNE BURT – GOVERNANCE OFFICER REPORTING OFFICER: JEREMY EDWARDS – CHIEF EXECUTIVE OFFICER REPORT DATE: 17 MARCH 2015 REFER: 16 DECEMBER 2014 ITEM 11.1.1 OFFICER INTEREST DECLARATION Nil PURPOSE To consider advertising Council’s intention to make the Shire of Gingin Bush Fire Brigades Amendment Local Law 2015 in accordance with s3.12 of the Local Government Act 1995. BACKGROUND At its meeting on 16 December 2014, Council resolved to adopt the proposed Shire of Gingin Bush Fire Brigades Amendment Local Law 2014 for the purpose of advertising, and to give local and state-wide public notice of its intention to make the local law. A notice advising of Council’s intention and of the purpose and effect of the proposed local law was duly published in accordance with s3.12 of the Local Government Act 1995 (the Act), with the required public submission period closing at 4.00pm on Friday, 20 February 2015. COMMENT No public submissions were forthcoming with respect to the proposed Bush Fire Brigades Amendment Local Law 2014. In accordance with the requirements of the Act, a copy of the proposed local law was also submitted to the Minister for Local Government and the Minister for Emergency Services for consideration and a response has subsequently been received from the Department of Local Government recommending a number of amendments. No comment has been received from the Department of Fire and Emergency Services.

Most of the suggested changes relate to formatting and consistency in presentation and terminology. All amendments recommended by the Department are listed in Appendix 1 for Council’s information, together with the Officer’s comments with respect to each. All suggested amendments are supported by Officers and have been incorporated into the Local Law presented for Council’s consideration (Appendix 2). It is not considered that any of the amendments are of sufficient magnitude to require recommencement of the public submission process. In the event that Council resolves to make the local law as presented, the following sequence of events will commence:

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 1. The local law will be published in the Government Gazette and a copy provided to the

Minister for Local Government and the Minister for Emergency Services; 2. After gazettal, local public notice will be given stating the title of the local law, its

purpose and effect (including the date it comes into operation) and advising where copies of the local law may be inspected or obtained; and

3. A copy of the local law, together with an accompanying explanatory memorandum,

will then be submitted to the WA Parliamentary Joint Standing Committee on Delegated Legislation for scrutiny.

The local law will come into effect two weeks after gazettal and the Shire of Gingin Bush Fire Brigades Local Law 2004, which is the principal local law, will be amended to incorporate the changes imposed by the amendment local law. Council should be aware that it is possible that the Joint Standing Committee, after reviewing the local law, may require certain amendments to be made. If this is the case, then the Shire will be required to recommence the process of advertising for public comment, resolving again to make the local law, gazettal and re-submission to the Committee for further consideration. STATUTORY ENVIRONMENT Local Government Act 1995 Part 3 – Functions of local governments Division 2 – Legislative functions of local governments Section 3.12 – Procedure for making local laws Bush Fires Act 1954 Part V – Miscellaneous Section 62 – Local government may make local laws POLICY IMPLICATIONS Nil BUDGET IMPLICATIONS Costs will be incurred as a result of the statutory advertising and gazettal process. Provision has been made in Council’s adopted 2014/2015 Budget to accommodate anticipated costs associated with the repeal, repeal and replacement, amendment or institution of new local laws in accordance with Council’s previous resolution.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN STRATEGIC IMPLICATIONS Shire of Gingin Strategic Community Plan 2013-2023 Focus Area Leadership and Governance Objective 2. Accountable and responsible governance Outcome 2.1 Deliver accountable and good governance Strategy 2.1.2 Develop policy and strategy which supports sound decision making VOTING REQUIREMENTS – ABSOLUTE MAJORITY RECOMMENDATION It is recommended that Council: 1. Resolve to make the Shire of Gingin Bush Fire Brigades Amendment Local Law

2015 as presented in Appendix 2; and 2. Authorise the Shire President and Chief Executive Officer to sign and affix the

Common Seal to the adopted local law.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11.1.4 ADOPTION OF SHIRE OF GINGIN LOCAL RECOVERY ARRANGEMENTS

LOCATION: SHIRE OF GINGIN FILE: EMS/22 AUTHOR: PAUL POSTMA – COMMUNITY EMERGENCY

SERVICES MANAGER REPORTING OFFICER: JEREMY EDWARDS – CHIEF EXECUTIVE OFFICER REPORT DATE: 17 MARCH 2015 REFER: N/A OFFICER INTEREST DECLARATION Nil PURPOSE To present the Shire of Gingin Local Recovery Plan (LRP) to Council for formal adoption. BACKGROUND At its meeting on 16 September 2014, Council resolved to adopt the draft Shire of Gingin Local Emergency Management Arrangements (LEMA). However, further consultation with the Shire’s Local Emergency Management Committee (LEMC) has resulted in a request for the LRP (Appendix 1) to be formalised to complement the existing LEMA. The LRP is a formal plan that is appendixed to the LEMA and its purpose is to set out the roles and responsibilities of key stakeholders, planning for recovery and special considerations (i.e. at-risk groups). It comes into effect when the Local Recovery Committee has been activated as a result of a large scale incident (i.e. fire or flood). The LRP was presented to the Shire of Gingin LEMC on 11 March 2015. The Committee resolved to recommend that the Shire of Gingin Council adopt the Shire of Gingin Draft Local Recovery Plan in its current form and that it form an appendix to the LEMA. COMMENT It is a function of a local government to ensure that effective local emergency management arrangements and associated plans are prepared and maintained for its district to manage recovery following an emergency affecting the community in its district and to perform other functions given to the local government under the Emergency Management Act 2005 (the Act). In accordance with Division 2, Section 41 of the Act, a local government is to ensure that arrangements for emergency management in its district are prepared.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN The arrangements are to set out: (a) the local government’s policies for emergency management; (b) the roles and responsibilities of public authorities and other persons involved in

emergency management in the local government district; (c) provisions about the coordination of emergency operations and activities relating

to emergency management performed by the persons mentioned in paragraph (b); (d) a description of emergencies that are likely to occur in the local government

district; (e) strategies and priorities for emergency management in the local government

district; (f) other matters about emergency management in the local government district

prescribed by the regulations; and (g) other matters about emergency management in the local government district the

local government considers appropriate. Once adopted, a local government is to provide a copy of its LRP, and any amendment to the arrangements, to the State Emergency Management Committee (SEMC) as soon as is practicable thereafter. The Plan will become a live document which will be distributed to all Hazard Management Agencies and neighbouring local governments, and made available to the community. Minor amendments will be made to the Plan by the LEMC as and when required. STATUTORY ENVIRONMENT Emergency Management Act 2005 Part 3 – Local Arrangements Division 2 – Emergency Management Arrangements for Local Governments Section 41 – Emergency Management Arrangements in Local Government District POLICY IMPLICATIONS Nil BUDGET IMPLICATIONS Nil

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN STRATEGIC IMPLICATIONS Shire of Gingin Strategic Community Plan 2013-2023 Focus Area Leadership and Governance Objective 2. Accountable and responsible governance Outcome 2.1 Deliver accountable and good governance Strategy 2.1.1 Develop policy and strategy which supports sound decision

making VOTING REQUIREMENTS – SIMPLE MAJORITY RECOMMENDATION It is recommended that, as recommended by the Shire of Gingin Local Emergency Management Committee, Council: 1. Adopt the Shire of Gingin Local Recovery Plan provided at Appendix 1; and 2. Forward a copy to the State Emergency Management Committee (SEMC).

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11.1.5 APPLICATION FOR PLANNING APPROVAL - ADDITIONS TO RURAL

INDUSTRY (OLIVE PROCESSING FACILITY) AND STAFF ACCOMMODATION ON LOT 200 BRAND HIGHWAY, BOONANARRING

FILE: BLD/2761 APPLICANT: ZAGRO AUSTRALIA PTY LTD LOCATION: LOT 200 BRAND HIGHWAY, BOONANARRING OWNER: ZAGRO AUSTRALIA PTY LTD ZONING: GENERAL RURAL AUTHOR: KEVIN TANG - MANAGER STATUTORY PLANNING REPORTING OFFICER: JEREMY EDWARDS – CHIEF EXECUTIVE OFFICER REPORT DATE: 17 MARCH 2015 REFER: NIL OFFICER INTEREST DECLARATION Nil PURPOSE To consider an Application for Planning Approval for additions to a Rural Industry (Olive Processing Facilities) and Staff Accommodation on Lot 200 Brand Highway, Boonanarring. BACKGROUND The subject lot is located in Boonanarring, approximately 8km northwest of the Gingin townsite, and has a direct access to the Brand Highway. The site area is 70.6829ha. The following Planning Approvals have previously been issued to the subject lot: • Aquaculture and Irrigated Horticulture (Wildflowers) – issued on 19 September 1996; • Irrigated Horticulture (Olives and Wildflowers) – issued on 6 September 1999; • Rural Industry (Table Olive Processing Facility) – issued on 22 November 2005; An olive farm and associated olive processing facility have been established on the subject lot by previous land owners. The proponents purchased this property later last year and plan to relocate their processing facility from Geraldton to Gingin. The proponent is applying for Planning Approvals for the following items: • Porch for the existing processing shed (18m x 15m); • Three cabin structures to be used as staff accommodation and amenity units;

• One new bottling shed (31m x 16m) with a porch of (8m x 16m) on the north side; • An additional porch (8m x 12m) to the approved existing reticulation shed on the

north side;

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN • One settling and evaporation pond It is advised that the maximum number of persons staying overnight on the farm will be seven during the April harvesting period. A location plan and a copy of the applicant’s proposal have been provided as Appendix 1. COMMENT Community Consultation This application has been referred to all surrounding landowners for comment for a period of 21 days. One submission was received. The Schedule of Submissions and Recommended Responses is provided at Appendix 2. Planning Assessment The subject lot is zoned General Rural under Local Planning Scheme No. 9 (LPS No. 9). The objectives of the General Rural zone are as follows: (a) manage land use changes so that the specific local rural character of the zone is

maintained or enhanced; (b) encourage and protect broad acre agricultural activities such as grazing and more

intensive agricultural activities such as horticulture as primary uses, with other rural pursuits and rural industries as secondary uses in circumstances where they demonstrate compatibility with the primary use;

(c) maintain and enhance the environmental qualities of the landscape, vegetation, soils

and water bodies, to protect sensitive areas especially the natural valley and watercourse systems from damage; and

(d) provide for the operation and development of existing, future and potential rural land

uses by limiting the introduction of sensitive land uses in the General Rural zone. The definition of Industry - Rural under LPS No. 9 is as follows: (a) an industry handling, treating, processing or packing rural products; or (b) a workshop servicing plant or equipment used for rural purposes; The definition of Staff Accommodation under the LPS No. 9 is as follows: …shared self-contained living accommodation (separate to a single dwelling) used for the accommodation of persons directly employed in an approved activity carried out on the Lot and does not include a Caretakers Dwelling;

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN Industry – Rural is a discretionary use while Staff Accommodation is an “A” use under LPS No. 9. The development is well set back from any neighbouring land, with the closest distance between the proposed development and lot boundaries being 55.331m. Council’s Officer is of the view that the proposed development is consistent with the objectives of the General Rural zone and therefore recommends approval subject to conditions. Advice Notes Should Council approve this Application, the following Advice Notes will be added:

A. Further to this approval, the Applicant is required to submit working drawings and

specifications to comply with the requirements of the Building Act 2011 and Health Act 1911 which are to be approved by the Shire of Gingin’s Regulatory Services Department prior to issuing a Building Permit.

B. Please note that this property will be subject to a change from UV to GRV for rating purposes for the processing facilities and associated buildings.

STATUTORY ENVIRONMENT Planning and Development Act 2005 Part 10 – Subdivision and development control Section 164 development commenced or carried out, subsequent approval of Local Planning Scheme No. 9 Part 4 – Zones and the Use of Land 4.2 Objectives of the Zones 4.2.7 General Rural Zone POLICY IMPLICATIONS Nil BUDGET IMPLICATIONS Nil STRATEGIC IMPLICATIONS Shire of Gingin Strategic Community Plan 2013-2023 Focus Area Leadership and Governance Objective 2. Accountable and responsible governance Outcome 2.1 Deliver accountable and good governance Strategy 2.1.1 Integrate all planning and delivery in accordance with

statutory requirements

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN VOTING REQUIREMENTS – SIMPLE MAJORITY RECOMMENDATION It is recommended that Council: 1. Grant Planning Approval for additions to Rural Industry (Olive Processing

Facilities) and Staff Accommodation on Lot 200 (DP72032) Brand Highway, Boonanarring, subject to the following conditions:

a. The land use and development shall be undertaken in accordance with the

approved plans and specifications, unless conditioned otherwise in this Approval;

b. The landowner(s) shall acknowledge that the Staff Accommodation is

located in a General Rural area and there are potential nuisances on the farm, which may affect the occupants’ amenity;

c. Occupants of the Staff Accommodation shall be directly employed in an

approved activity carried out on the lot; and d. Prior to occupation of the buildings, a Waste Management Plan shall be

submitted, approved and thereafter implemented to the satisfaction of the Chief Executive Officer; and

2. Advise the submitter of the outcome.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11.2. CORPORATE AND COMMUNITY SERVICES

11.2.1 GINGIN RETIREMENT VILLAGE/AFFORDABLE LIVING COMPLEX

LOCATION: LOTS 60 AND 61 ROBINSON STREET, GINGIN FILE: A4063, A4064 AUTHOR: LINDA FIDGE - COORDINATOR COMMUNITY

SERVICES REPORTING OFFICER: KAYE LOWES – EXECUTIVE OFFICER CORPORATE

AND COMMUNITY SERVICES REPORT DATE: 17 MARCH 2015 REFER: 16 JUNE 2009 ITEM 11.1.2

16 NOVEMBER 2010 ITEM 11.1.5 6 DECEMBER 2011 ITEM 11.3.5 20 DECEMBER 2011 ITEM 11.3.3 17 JULY 2012 ITEM 11.1.2 20 MAY 2014 ITEM 11.1.4

OFFICER INTEREST DECLARATION Nil PURPOSE To consider the implementation of further concept design for aged accommodation in Gingin including: 1. Reviewing the current concept design over Lots 60 and 61 Robinson Street, Gingin;

and 2. Providing detailed financial modelling for a staged development. BACKGROUND As Council would be aware, the Charitable Trust over Lot 60 has required a change of purpose to enable the provision of aged accommodation on that site. On 11 December 2014 the Perth Supreme Court considered the Shire’s Application to change the existing purpose of the Charitable Trust over Lot 60 Robinson Street, Gingin. Advice received on 15 January 2015 from the Shire’s legal representatives indicated that the Supreme Court had considered the Shire’s proposal to change the Charitable Trust purpose so that aged persons’ accommodation could be constructed on Lot 60. Lot 61 Robinson Street is the adjacent lot and is owned by the Shire in Freehold Title with no encumbrances. It is intended that Lots 60 and 61 could comprise the area of accommodation. On 17 February 2015, the Gingin Retirement Village Committee met in order to progress the initiative. The purpose of the meeting was to advise the Committee that the Charitable Trust change of purpose has been completed and to consider the next steps forward in the development of a concept design and financial modelling that would provide a framework for the delivery of accommodation on Lots 60 and 61 Robinson Street, Gingin.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN In this regard the Committee was requested to: 1. Form a holistic view on how it would like to progress the initiative further; and 2. Progress next steps forward.

The change of the Charitable Trust purpose has been a necessary but convoluted and time expensive exercise. Now that the land use purpose of aged persons’ accommodation is secured for Lot 60, further concept development for Lots 60 and 61 can now be investigated, including financial modelling. Council may recall that the Gingin Community Bank had some involvement in the initial discussion for the concept and provided a concept design plan over Lots 60 and 61. A copy of the plan is attached (Appendix 1). Options explored by the Committee to progress the development were: • Consider the Community Bank concept plans as a possible design for the

development and engage a consultant to undertake financial modelling for a staged construction process that would be managed by a Committee set up for that purpose; or

• Advertise for Expressions of Interest in order to attract private enterprise to undertake

financial modelling, potential concept design and construction. It was also considered that as the Charitable Trust is prescriptive for Lot 60 only for the purpose of the provision of aged persons’ accommodation, an opportunity exists for Lot 61 to be utilised for differing community housing requirements, possibly as a staged or future development. Financial modelling was considered the most appropriate way to provide any best model scenarios for “lease for life” arrangements for the aged persons’ accommodation intended for Lot 60. At the conclusion of discussions, the Committee resolved as follows: RESOLUTION Moved Cr Smiles, seconded Cr Kestel that the Committee engage a consultant to review the current concept plan over Lots 60 and 61 Robinson Street, acknowledging that the Charitable Trust purpose over Lot 60 would have implications in terms of sale/rent options. Such consultant to provide detailed financial modelling for a staged development taking into consideration the differing community housing needs whereby Lot 60 is pursuant to aged persons’ accommodation and Lot 61 as a secondary stage as affordable. An allocation of $25,968 (ex GST) is currently available in the 2014/15 Municipal Budget to develop concept(s) and financial models.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN COMMENT It has been acknowledged that there may be other retirement village initiatives currently being developed in Gingin. However these developments are outside the control of Council in terms of when project delivery may occur and in this regard it was considered that the small-scale aged accommodation advocated by the Gingin Retirement Village Committee be progressed to initially supply a product within the townsite of Gingin. STATUTORY ENVIRONMENT Nil POLICY IMPLICATIONS Nil BUDGET IMPLICATIONS An allocation of $25,968 (ex GST) is currently available in the 2014/15 Municipal Budget to develop concept(s) and financial models. STRATEGIC IMPLICATIONS Shire of Gingin Strategic Community Plan 2013-2023 Focus Area Community Wellbeing Objective Opportunities for ageing in place Outcome 1.1 Diverse range of aged care facilities Strategy 1.1.1 Partner with age care providers to develop ageing in place

accommodation. VOTING REQUIREMENTS – SIMPLE MAJORITY RECOMMENDATION It is recommended that, as recommended by the Gingin Retirement Village Committee, Council: 1. Engage a consultant to review the current concept plan over Lots 60 and 61

Robinson Street, acknowledging that the Charitable Trust purpose over Lot 60 will have implications in terms of sale/rent options; and

2. Require the consultant to provide detailed financial modelling for a staged

development, with the first stage addressing the establishment of aged persons’ accommodation on Lot 60, and the second stage considering affordable community housing options on Lot 61.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11.2.2 UNBUDGETED EXPENDITURE - RENOVATION OF GINGIN PLAYGROUP

PREMISES

LOCATION: LOT 126 (6) CONSTABLE STREET, GINGIN FILE: BLD/1957 AUTHOR: LINDA FIDGE – COORDINATOR COMMUNITY

SERVICES REPORTING OFFICER: KAYE LOWES – EXECUTIVE MANAGER CORPORATE

AND COMMUNITY SERVICES REPORT DATE: 17 MARCH 2015 REFER: N/A OFFICER INTEREST DECLARATION Nil PURPOSE To consider a proposal by the Gingin Playgroup to upgrade the current Gingin Playgroup premises with a prefabricated addition to be undertaken in the 2014/15 financial year. The new annexe would replace the existing kitchen and ablution within the Road Board building. BACKGROUND For some years now the Gingin Playgroup has been lobbying Council to renovate its premises in the old Road Board building on Constable Street, Gingin. Under former management the Playgroup was advised that it needed to secure external funding to off-set the associated costs of renovating the building. In this regard, the Playgroup has secured funds from Lotterywest - $15,000 and Bendigo Bank (Gingin/Lancelin) - $15,000. The grant bodies are keen for the approved grants to be expended as soon as possible as the funds will have to be returned if not used in the near future. The renovation costs were included in Council’s adopted 2013/14 budget. The exterior roof was replaced in the 2013/14 financial year however none of the other renovation items were undertaken due to other costs being identified that were not included in the initial funding scenario. In preparation for the 2014/15 Budget, the Shire’s Manager Building Services sourced a quote from a local builder for renovations to the Old Road Board Building, including replacement of the internal ceiling, which resulted in a figure of approximately $130,000. Due to reassessment of the Shire’s significant projects for the 2014/15 financial year the old Road Board building was not included in the works programme for that year. In August 2014, Shire Officers met with Gingin Playgroup representatives to advise of Council’s decision not to include renovations to the Old Road Board Building in the 2014/15 budget.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN Taking into account the estimated cost of removing the building, the option of moving the Playgroup from its current premises to the Bendigo Complex was discussed with the Playgroup Management Committee and it was decided that the proposal would be put to the balance of the Playgroup Committee. Officers also approached the Gingin Recreation Group to gauge its position with respect to the proposed relocation of the Gingin Playgroup to the Bendigo Complex, with “in principle” support being received. In the intervening period the Playgroup has researched alternative renovation methods and has provided costs associated with construction of a prefabricated annexe, incorporating a kitchen and ablution pod, which could be delivered on site and “attached” to the existing building to replace the existing kitchen and ablution facilities. The design of the annexe would not be dissimilar to that of the Gingin Medical Centre/Community Resource Centre, with a cost in the order of $62,000. It is noted that, other than the costs associated with the prefabricated building and septic tank upgrades (labour costs), all other components have been sourced by the Gingin Playgroup Management Committee either at cost or no cost (ie donated), or the cost has been substantially reduced. The Chief Executive Officer and Coordinator Community Services met with the Gingin Playgroup Management Committee on 18 February 2015, at which time Playgroup representatives reiterated that the Playgroup is very keen to remain in its current premises and would like to attract other community groups to operate out of the Old Road Board Building with a view to “value adding” to the current use, which could make the costs associated with any renovations more equitable for Council. On 2 March 2015, Councillors, Officers and Playgroup representatives met at the Old Road Board Building to give Council a first-hand impression of the day-to-day operations of the Group and their reasoning as to why it was important for them to continue to use the building. COMMENT An allocation of $30,000 will be required from the 2014/15 Municipal budget in the event that Council agrees to: 1. Commit to undertaking the proposed renovation works; and 2. Undertake the works in the 2014/15 financial year (noting that the funding from other

contributors is required to be spent in the 2014/15 financial year) STATUTORY ENVIRONMENT Nil POLICY IMPLICATIONS Nil

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN BUDGET IMPLICATIONS There is no allocation in the 2014/15 Municipal Budget for renovation of the Old Road Board Building and therefore Council will need to resolve to authorise any expenditure for this purpose. The following income and expenditure costs are applicable for the renovation (ex GST):

Income Group Bendigo Bank $15,000 Lotterywest $15,000 Gingin Playgroup $5,500 Total $35,500

Expenditure (ex GST) Amount Stand-alone building $62,000 Demolition of existing ablution/kitchen structure

N/A

Site works N/A Supply and install septic $3,500 Subsoil drainage N/A Electrical connection N/A Plumbing connection N/A Retaining N/A Concrete N/A Total $65,500

Based on the above figures there is an identified income shortfall of $30,000 (ex GST), which could be sourced from the surplus funds identified as a result of Council’s 2014/15 mid-year budget review. STRATEGIC IMPLICATIONS Shire of Gingin Strategic Community Plan 2013-2023 Focus Area Leadership and Governance Objective 2. Accountable and responsible governance Outcome 2.2 Prudent management of financial resources Strategy 2.2.1 Implement long term financial planning to resource the delivery of

community plan 2.2.2 Ensure prudent financial controls are implemented 2.2.3 Develop increased revenue sources

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN VOTING REQUIREMENTS – ABSOLUTE MAJORITY RECOMMENDATION It is recommended that Council: 1. Authorise unbudgeted expenditure amounting to $65,500 (ex GST) from its

2014/15 adopted Budget for the purpose of undertaking renovations (prefabricated kitchen and ablution pod to replace existing kitchen and ablution annex) to the Old Road Board Building located at Lot 126 (6) Constable Street, Gingin; and

2. Note that the actual financial contribution by the Shire of Gingin to this project

will be $30,000 (ex GST), with the remaining $35,500 to be funded by Bendigo Bank, Lotterywest and the Gingin Playgroup.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11.2.3 SALE OF LOT 423 (30) WALKER AVENUE, LANCELIN AND LOT 100 LEFROY

STREET, GINGIN

LOCATION: LOT 423 WALKER AVANUE, LANCELIN AND LOT 100 (7) LEFROY STREET, GINGIN

FILE: A4332, A256 REPORTING OFFICER: KAYE LOWES - EXECUTIVE MANAGER CORPORATE

AND COMMUNITY SERVICES REPORT DATE: 17 MARCH 2015 REFER: N/A OFFICER INTEREST DECLARATION Nil PURPOSE To consider the disposal of Lot 423 (30) Walker Avenue, Lancelin (LA423) and Lot 100 (7) Lefroy Street, Gingin (GG100). BACKGROUND LA423 and GG100 are owned in freehold title by the Shire of Gingin. Both properties are developed with residences constructed in 1982 and 1969 respectively, and are in need of some significant maintenance. It is therefore suggested that Council may wish to consider disposing of both lots and then determining whether to utilise the resulting funds on rebuilds or investment in its Reserve Fund. LA423 (Appendix 1) was previously leased to DADAA and is now vacant following DADAA’s relocation to the new Wangaree Community Centre. GG100 (Appendix 2) is currently used as staff housing, but has some significant maintenance requirements. The Shire currently owns two other properties that are leased on short term rental agreements, and in the event that Council disposes of GG100 then alternative staff housing can be provided from existing assets. COMMENT Independent valuations obtained for LA423 and GG100 have previously been circulated to Councillors for their information. Section 3.58 of the Local Government Act 1995 (the Act) specifies how property may be disposed of by local government. Accordingly, in the event that Council agrees to dispose of LA423 and GG100, then the following options are available to it: 1. Disposal to the highest bidder at public auction; 2. Disposal in accordance with the most acceptable tender (whether or not it is the

highest tender) received as a result of a public tender process; or 3. By private sale, providing that Council has previously given local public notice, for a

period of not less than two weeks, inviting public submissions on the proposed disposal. Council must then consider any submissions received before agreeing to dispose of the property.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN The preferred method of disposal is listing with local real estate agents for private sale. In accordance with the requirements of the Act, any acceptable offer/s received would then need to be subjected to a two week public submission period before being presented to Council for final consideration. STATUTORY ENVIRONMENT Local Government Act 1995 Part 3 – Functions of local governments Division 3 – Executive functions of local governments Section 3.58 – Disposing of property POLICY IMPLICATIONS Policy 3.18 - Disposition of Assets BUDGET IMPLICATIONS Nil STRATEGIC IMPLICATIONS Shire of Gingin Strategic Community Plan 2013-2023 Focus Area Leadership and Governance Objective 2. Accountable and responsible governance Outcome 2.2 Prudent management of financial resources Strategy 2.2.1 Implement long term financial planning to resource the delivery of

community plan VOTING REQUIREMENTS – SIMPLE MAJORITY RECOMMENDATION It is recommended that Council agree to list Lot 423 Walker Avenue, Lancelin and Lot 100 Lefroy Street, Gingin with local real estate agents, with a further report to be presented for Council’s consideration in the event that an offer or offers are received.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11.2.4 CSRFF SMALL GRANT APPLICATION - COMMUNITY FACILITIES PLAN

LOCATION: SHIRE OF GINGIN FILE: GRA/1 AUTHOR: LINDA FIDGE – COORDINATOR COMMUNITY

SERVICES REPORTING OFFICER: KAYE LOWES – EXECUTIVE MANAGER CORPORATE

AND COMMUNITY SERVICES REPORT DATE: 17 MARCH 2015 REFER: N/A OFFICER INTEREST DECLARATION Nil PURPOSE To consider making application to the Department of Sport and Recreation’s Community Facilities Fund – Small Grants Scheme to assist in progressing the development of a Shire of Gingin Community Facilities Plan. BACKGROUND Every year the Department of Sport and Recreation’s Community Sporting and Recreation Facilities Fund (CSRFF) – Small Grant Scheme provides grants of between $2,500–$66,666 for approved projects involving a basic level of planning. In order to be eligible, projects must not have a total project cost exceeding $200,000 and approved grants must be expended during the financial year following the date of approval. The CSRFF offers two rounds of the Small Grants Scheme each year. Rounds are advertised and open in February and July and close on the last working day of March and August.

Examples of small grant projects include:

• cricket pitch and practice wickets; • safety fences for sport and recreation facilities, i.e. motor sports;

• minor upgrade to swimming pool;

• small floodlighting project;

• court resurfacing or upgrade;

• construction of or upgrade to shade shelters;

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN • large scale dams, water collection systems and pipelines for distribution (maximum

grant offered is $60,000);

• various planning studies to a maximum grant amount of $25,000.

Applications must be submitted by 27 March 2015 in order to be considered in the current funding round.

COMMENT Council will be aware that it has an allocation of $20,000 in its 2014/15 Municipal Budget for development of a Community Facilities Plan. Additional funds can be sourced to add further scope and value to this project, and to that end officers have identified the CSRFF Small Grant Scheme as a potential source of funding. Given that the Small Grant Scheme funds one-third of the total cost of an eligible project, it is envisaged that funding for the development of a Shire of Gingin Community Facilities Plan would be apportioned as follows: • Shire of Gingin two thirds (up to a maximum of $20,000) • CSRFF Small Grant Scheme one third Quotes are currently being sourced from consultants to undertake preparation of the Community Facilities Plan and therefore the actual cost of the project had not been determined at the time of writing this report. However, it is proposed that the maximum contribution by the Shire of Gingin will be limited to the $20,000 currently included in Council’s adopted Budget. STATUTORY ENVIRONMENT Nil POLICY IMPLICATIONS Nil BUDGET IMPLICATIONS At this stage it is unclear as to what the cost of the Community Facilities Plan may be. However it is important that Council’s 2014/15 budget allocation of $20,000 (ex GST) be identified as its component towards the project.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN STRATEGIC IMPLICATIONS Shire of Gingin Strategic Community Plan 2013-2023 Focus Area Leadership and Governance Objective 2. Accountable and responsible governance Outcome 2.2 Prudent management of financial resources Strategy 2.2.1 Implement long term financial planning to resource the delivery of

community plan 2.2.2 Ensure prudent financial controls are implemented 2.2.3 Develop increased revenue sources

VOTING REQUIREMENTS – SIMPLE MAJORITY RECOMMENDATION It is recommended that Council endorse the submission of an application to the Department of Sport and Recreation’s Community Sporting Recreation Facilities Fund – Small Grant Scheme for funding to progress the development of the Shire of Gingin Community Facilities Plan, subject to the Shire of Gingin’s contribution to the total project cost being capped at a maximum of $20,000.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11.2.5 MONTHLY FINANCIAL STATEMENTS FOR THE PERIODS ENDED 31

JANUARY 2015 AND 28 FEBRUARY 2015

FILE: FIN/25 REPORTING OFFICER: KAYE LOWES - EXECUTIVE MANAGER CORPORATE

& COMMUNITY REPORT DATE: 17 MARCH 2015 REFER: N/A OFFICER INTEREST DECLARATION Nil COMMENT The Monthly Financial Statements for the periods ending 31 January 2015 and 28 February are attached and include the following: • Statements of Financial Position for the periods to 31 January 2015 and 28 February

2015; and • Monthly Cheque Listings.

Investments are as follows: January 2015

FUND

% OF

TOTAL

DATE

MATURE

BANK

ANNUAL

YIELD

$ PERIOD START

$ CHANGE IN VALUE

$ PERIOD

END Municipal 100% 23/02/2015 Bendigo 2.90% $1,015,203.56 $1,855.18 $1,017,058.74 Municipal 100% 25/03/2015 Bendigo 2.50% $1,013,701.45 $2,082.95 $1,015,784.40 Reserve 100% 16/03/2015 Bendigo 3.35% $468,484.23 $3,912.81 $472,397.04 Reserve 100% 15/03/2015 Bendigo 3.40% $1,507,278.67 $25,413.13 $1,532,691.80

February 2015

FUND

% OF

TOTAL

DATE

MATURE

BANK

ANNUAL

YIELD

$ PERIOD START

$ CHANGE IN VALUE

$ PERIOD

END Municipal 100% 25/03/2015 Bendigo 2.50% $1,015,784.40 $2,087.23 $1,017,871.63 Reserve 100% 16/03/2015 Bendigo 3.35% $468,484.23 $3,912.81 $472,397.04 Reserve 100% 15/03/2015 Bendigo 3.40% $1,507,278.67 $25,413.13 $1,532,691.80 Municipal 100% 26/03/2015 Bendigo 2.90% $1,000,000.00 $2,383.56 $1,002,383.56

STRATEGIC IMPLICATIONS Shire of Gingin Strategic Community Plan 2013-2023

Focus Area Leadership and Governance Objective 2. Accountable and responsible governance Outcome 2.2 Prudent management of financial resources Strategy 2.2.2 Ensure prudent financial controls are implemented

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN VOTING REQUIREMENTS – SIMPLE MAJORITY RECOMMENDATION It is recommended that: 1. The Monthly Financial Statements for the periods ending 31 January 2015 and

28 February 2015 be received; and 2. The List of Paid Accounts represented on Municipal Cheque Numbers 114206

to 114260, 114262 to 114266, 114271 to 114289, 114291, 114294 to 114298 and Electronic Transactions EFT 14615 to EFT 14626, EFT 14628 to EFT 14818, EFT 14820 to EFT 14835, DD 15793.1 to DD 15793.9, DD 15835.1 to DD 15835.9, DD 15793.10 to DD 15793.14, DD 15835.10 to DD 15835.15, DD 15871.1 to DD 15871.9, DD 15941.1 to DD 15941.9, DD 15871.10 to DD 15871.15, DD 15941.10 to DD 15941.14 and Credit Card Payments, be paid in accordance with Council Policy 3.1 (Cheque Signing Limits) totalling $2,959,716.57.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11.3. REGULATORY SERVICES

11.3.1 ADOPTION OF REVIEWED DISABILITY ACCESS AND INCLUSION PLAN 2012

LOCATION: SHIRE OF GINGIN FILE: HLT/50 REPORTING OFFICER: JONATHAN WHITELEY – ACTING EXECUTIVE

MANAGER REGULATORY SERVICES REPORT DATE: 17 MARCH 2015 REFER: 18 SEPTEMBER 2007 – ITEM 11.4.2 OFFICER INTEREST DECLARATION Nil PURPOSE To review the Shire of Gingin Disability Access and Inclusion Plan 2012. BACKGROUND The Disability Services Act 1993 (the Act) requires that every public authority, including local governments, must have a Disability Access and Inclusion Plan (DAIP) to ensure that its dealings with the public both meet the principles applicable to people with a disability, and the objectives for services and programs for people with a disability, as specified by the Act. The Act also requires that public authorities review their DAIP, as a minimum, once every five years. In accordance with this requirement, the Shire of Gingin’s DAIP has now been reviewed and is presented to Council for adoption prior to submission to the Disability Services Commission. A copy of the reviewed DAIP 2012 is attached as Appendix 1. COMMENT The review process consisted of the following components: 1. Analysis of the strategies and actions listed in the existing DAIP to determine what

achievements have been reached and identify areas in need of improvement; 2. Examination of the Shire of Gingin Strategic Community Plan, Annual Report and a

range of relevant policies, procedures and standards to ensure that the DAIP reflects, and is consistent with, the aims and outcomes of these documents;

3. A review of the Shire’s six year Building Maintenance Plan to ensure that proposed

maintenance projects address access issues for people with disability; and 4. Public comment.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN Amendments to the DAIP include the incorporation of an additional Outcome in Outcome 7. The Outcomes contained within the DAIP are consistent with the Standards for Disability Access and Inclusion Plans as specified in Schedule 2 of the Disability Services Regulations 2004. The Schedule was amended in 2013 to include a Standard which specifies that a DAIP must provide a means of reducing barriers to people with disability obtaining and maintaining employment. The review also reflects the outcomes from the Community Satisfaction Survey completed in 2014. STATUTORY ENVIRONMENT Disability Services Act 1993 Part 5 – Disability access and inclusion plans by public authorities Section 28 – Disability access and inclusion plans POLICY IMPLICATIONS Nil BUDGET IMPLICATIONS There will most likely be financial implications as a consequence of the essential inclusions within the DAIP to accommodate residents with disabilities. This issue can be addressed during Council’s Annual Budget deliberations. STRATEGIC IMPLICATIONS N/A VOTING REQUIREMENTS – SIMPLE MAJORITY RECOMMENDATION It is recommended that Council adopt the reviewed Shire of Gingin draft Disability Access and Inclusion Plan 2012 for submission to the Disability Services Commission.

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ORDINARY MEETING AGENDA 17/03/2015 SHIRE OF GINGIN 11.4. OPERATIONS

Nil

12. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

13. COUNCILLORS' OFFICIAL REPORTS

14. NEW BUSINESS OF AN URGENT NATURE

15. MATTERS FOR WHICH MEETING IS TO BE CLOSED TO THE PUBLIC

16. CLOSURE

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Agenda 17 March 2015

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