AGENDA - SOCWA · 2019-05-10 · AGENDA South Orange County Wastewater Authority Board of Directors...

I hereby certify that the following Agenda was posted at least 72 hours prior to the time of the Board Meeting so noticed below, at the usual agenda posting location of the South Orange County Wastewater Authority [SOCWA] and at www.socwa.com.

AGENDA

Special Meeting of The South Orange County Wastewater Authority

Board of Directors

May 16, 2019 8:00 a.m.

THE BOARD OF DIRECTORS MEETING ROOM IS LOCATED AT 34156 DEL OBISPO STREET, DANA POINT, CA. THE ROOM IS WHEELCHAIR ACCESSIBLE. IF YOU REQUIRE ANY SPECIAL DISABILITY-RELATED ACCOMMODATIONS (I.E. ACCESS TO AN AMPLIFIED SOUND SYSTEM, ETC.), PLEASE CONTACT THE SOUTH ORANGE COUNTY WASTEWATER AUTHORITY’S CLERK OF THE BOARD OFFICE AT 949-234-5421 AT LEAST TWENTY-FOUR (24) HOURS PRIOR TO THE SCHEDULED MEETING. THIS AGENDA CAN BE OBTAINED IN AN ALTERNATE FORMAT UPON WRITTEN REQUEST TO THE SOUTH ORANGE COUNTY WASTEWATER AUTHORITY CLERK OF THE BOARD AT LEAST TWENTY-FOUR (24) HOURS PRIOR TO THE SCHEDULED MEETING. AGENDA ATTACHMENTS AND OTHER WRITINGS THAT ARE DISCLOSABLE PUBLIC RECORDS DISTRIBUTED TO ALL, OR A MAJORITY OF, THE MEMBERS OF THE SOUTH ORANGE COUNTY WASTEWATER AUTHORITY BOARD OF DIRECTORS IN CONNECTION WITH A MATTER SUBJECT TO DISCUSSION OR CONSIDERATION AT AN OPEN MEETING OF THE BOARD OF DIRECTORS ARE AVAILABLE FOR PUBLIC INSPECTION IN THE AUTHORITY OFFICE, 34156 DEL OBISPO STREET, DANA POINT, CA (“AUTHORITY OFFICE”). IF SUCH WRITINGS ARE DISTRIBUTED TO MEMBERS OF THE BOARD OF DIRECTORS LESS THAN TWENTY-FOUR (24) HOURS PRIOR TO THE MEETING, THEY WILL BE AVAILABLE IN THE RECEPTION AREA OF THE AUTHORITY OFFICE AT THE SAME TIME AS THEY ARE DISTRIBUTED TO THE BOARD OF DIRECTORS, EXCEPT THAT, IF SUCH WRITINGS ARE DISTRIBUTED IMMEDIATELY PRIOR TO, OR DURING, THE MEETING, THEY WILL BE AVAILABLE IN THE BOARD OF DIRECTORS MEETING ROOM. 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS

A. Members of the public may address the board regarding an item on the agenda or may reserve this opportunity during the meeting at the time item is discussed by the board. There will be a three-minute limit for public comments.

4. CONSENT CALENDAR

A. Minutes of Board of Directors Meeting(s)

Board of Directors Meeting April 4, 2019 ................................................................ 1 ACTION The Board of Directors will be requested to approve subject

Minutes.

http://www.socwa.com/

AGENDA South Orange County Wastewater Authority

Board of Directors Meeting May 16, 2019

SOCWA ADMINISTRATIVE OFFICE 34156 Del Obispo Street ▪ Dana Point, CA 92629 ▪ 949-234-5400

B. Minutes of Executive Committee Meeting(s) Executive Committee Meeting December 6, 2018 ................................................... 8

ACTION Staff recommends the Board of Directors receive and file subject Minutes.

C. Financial Matters 1) Monthly Financials Report for March 2019 ........................................................ 10

a) Summary of Disbursements for March 2019 (Exhibit A) ............................. 12 b) Schedule of Funds Available for Reinvestment (Exhibit B) ......................... 13 c) Schedule of Cash and Investments (Exhibit C) ........................................... 14 d) Local Agency Investment Fund (LAIF) ........................................................ 15 e) Budget vs. Actual Expenses: Operations and Environmental Summary (Exhibit E-1) ............................... 16 Operations and Environmental by PC (Exhibit E-1.2) ................................. 17 Residual Engineering, after transfer to Capital (Exhibit E-2) ....................... 23 Administration (Exhibit E-3) ......................................................................... 24 Information Technology (IT) (Exhibit E-4) .................................................... 25

Updated FY 2018-19 Fringe Pool and Fringe Rate (Exhibit E-5) ................ 26 f) Capital Summaries (Exhibit D) .................................................................... 27 g) Capital Projects - Graph (Exhibit D-1) ......................................................... 28

ACTION Staff recommends to the Board of Directors to ratify the

March disbursements for the period from March 1, 2019, through March 31, 2019, totaling $1,896,583, and to receive and file the March 2019 Financial Reports as submitted.

D. Operational Reports

1) Monthly Operations Report – March 2019 ................................................... 29 2) Ocean Outfall Discharges ............................................................................ 40 3) Beach/Ocean Monitoring Report .................................................................. 50 4) Recycled Water Report ................................................................................ 73 5) Pretreatment Report ..................................................................................... 77

ACTION Staff recommends to the Board of Directors to receive and file the March 2019 Operations Report.




E. Capital Improvement Program

Status Report(s) ...................................................................................................... 81 ACTION Staff recommends to the Board of Directors to receive and

file subject reports. F. Consideration of Contract Addendum #1 of Chloro-Alkali Agreement ...................... 98

ACTION Staff recommends that the Board of Directors authorize staff to enter into Addendum #1 with Olin to extend Chloro-Alkali products deliveries to Moulton Niguel Water District for the 3A Treatment Plant.

G. Consideration of Contract Addendum #1 of Ferric Chloride Agreement .................. 99

ACTION Staff recommends that the Board of Directors authorize staff

to enter into Addendum #1 with Miles Chemical, Inc. to extend Ferric Chloride deliveries to Moulton Niguel Water District for the 3A Treatment Plant.

H. Project Committee No. 15 1) Change Order – SS Mechanical Construction Contract [PC15] ........................ 100

ACTION The Engineering Committee recommends that the Project

Committee No. 15 Board approve Change Order 2 to the construction contract with SS Mechanical Construction for the Coastal Treatment Plant Tertiary System Upgrades Project.

2) Minutes of Project Committee No. 15 Meeting(s)

a. Project Committee No. 15 Meeting January 16, 2019 ................................. 103

b. Project Committee No. 15 Meeting November 21, 2018 ............................. 105 c. Project Committee No. 15 Meeting December 5, 2018 ............................... 107

ACTION Staff recommends that the Board of Directors

receive and file subject Minutes. I. Project Committee No. 17

1) Change Order – Carollo Engineers Construction Services Contract [PC17] ... 111

ACTION The Engineering Committee recommends that the Project Committee No. 17 Board approve Change Order 12 to the construction services contract with Carollo Engineers for the Regional Treatment Plant Cogeneration and Switchgear Upgrade Project.




J. Internship Program at SOCWA ............................................................................... 113 ACTION Staff recommends that the Board of Directors

establish an internship program policy. K. Project Committee No. 12 Special Indicator Bacterial Study & Intern Support ....... 124

ACTION Staff recommends that the PC 12 Board of Directors authorize staff to undertake the 3-phase study of fecal indicator bacterial as applicable to the South Orange County Watershed and impacts to agencies with recycled water and wastewater systems. Direct staff to include within the proposed PC 12 Budget for FY 2019-20 additional funding in the amount of $145,000. Authorize staff to utilize the SOCWA Internship Program for a portion of the study work.

5. ENGINEERING MATTERS A. Project Committee No. 2

1) Award of Engineering Services During Construction to Carollo Engineers for J.

B. Latham Treatment Plant Package “B” Upgrade Project [PC 2] ..................... 127

ACTION Staff recommends that the Project Committee No. 2 Board approve the award of the engineering services during construction contract to Carollo Engineers at a fee not to exceed $846,528.

2) Award of Engineering Services During Construction to Tetra Tech Engineers

for the J. B. Latham Treatment Plant Package “B” Upgrade Project [PC 2] ...... 132

ACTION Staff recommends that the Project Committee No. 2 Board approve the award of engineering services during construction contract to Tetra Tech at a fee not to exceed $94,000.

B. Project Committee No. 17

1) Construction Contract - Regional Treatment Plant Miscellaneous

Improvements 2018 Project [PC 17] ................................................................. 137

ACTION Staff recommends to the Project Committee No. 17 Board the following actions: 1) Reject the bids received for Regional Treatment Plant Miscellaneous Improvements 2018 Project; 2) Approve of staff negotiation with the apparent low bidder Filanc; 3) approve award of a




construction contract to Filanc at a fee not to exceed $4,181,205.00; 4) Approve the budget increases identified in Tables 5 and 7 included in the proposed Fiscal Year 2019/2020 capital improvements budget.

6. GENERAL MANAGER’S REPORTS

A. Resolution No. 2019 – 01 Commendation for Director Scott Goldman ................... 144 ACTION Staff recommends the Board of Directors approve

Resolution No. 2019-01 and authorize Chairman Ferons to sign the Commendation on behalf of the Board of Directors of the South Orange County Wastewater Authority.

B. Resolution No. 2019 – 02 Commendation for Richard Blacow ................................ 146

ACTION Staff recommends the Board of Directors approve

Resolution No. 2019-02 and authorize Chairman Ferons to sign the Commendation on behalf of the Board of Directors of the South Orange County Wastewater Authority.

C. Contract Award to Polydyne, Inc. [PC2] .................................................................. 148

ACTION Staff recommends to the Project Committee No. 2 Board the

award of contract to Polydyne, Inc. for Polymer, at the rates shown above for a 2-year term plus applicable fees and taxes, with up to three (3) annual renewals.

D. Managing Wastewater in a Changing Climate by the Public Policy

Institute of California, April 2019 ............................................................................. 151

ACTION Information item only. E. General Manager’s Status Report .......................................................................... 159

ACTION Information item only.

F. Monthly Progress Report on State Audit Recommendations .................................. 172

ACTION Information item only.

G. Appointment of Board Nominating Committee ........................................................ 176

ACTION Staff recommends the SOCWA Chairperson appoint a Nominating Committee for the selection of the slate of officers for Fiscal Year 2019/2020.




7. CLOSED SESSION A. Closed Session Pursuant to Government Code Section 54957.6 Conference with

Labor Negotiators SOCWA Designated Representatives: Betty Burnett, General Manager;

Brad Neufeld Labor Counsel

Employee Organization: SOCWA Employee Association OTHER MATTERS A. Open discussion or items received too late to be agendized.

Note: Determine the need to take action on the following item(s) introduced by the General Manager which arose subsequent to the agenda being posted. [Adoption of this action requires a two-thirds vote of the Board, or if less than two-this are present a unanimous vote.]

ADJOURNMENT

THE NEXT REGULAR SOCWA BOARD MEETING WILL BE HELD ON June 6, 2019, at 8:30 a.m.

MINUTES OF REGULAR MEETING OF THE

SOUTH ORANGE COUNTY WASTEWATER AUTHORITY

Board of Directors

April 4, 2019 The Regular Meeting of the South Orange County Wastewater Authority (SOCWA) Board of Directors was held on April 4, 2019, at 8:30 a.m. at the Administrative Offices located at 34156 Del Obispo Street, Dana Point, California. The following members of the Board of Directors were present:

MIKE DUNBAR, Emerald Bay Service District Director DENNIS CAFFERTY, El Toro Water District Alternate Director STEPHAN DOPUDJA, Trabuco Canyon Water District Vice Chairman MATT COLLINGS, Moulton Niguel Water District Alternate Director DOUG REINHART, Irvine Ranch Water District Director DON BUNTS, Santa Margarita Water District Alternate Director DENNIS ERDMAN, South Coast Water District Director TROY BOURNE, City of San Juan Capistrano Director DAVE REBENSDORF, City of San Clemente Director

Absent:

TONI ISEMAN, City of Laguna Beach Director

Staff present:

BETTY BURNETT General Manager/Secretary GREG MOSER Procopio Law Firm BRIAN PECK Director of Engineering JASON MANNING Senior Engineer AMBER BAYLOR Director of Environmental Compliance JIM BURROR Director of Operations MARY CAREY Finance Controller JEANETTE CONTINOLA Contracts/Procurement Administrator KONSTANTIN SHILKOV Senior Accountant NAYDN KIM Accountant DANITA HIRSH Assistant to the General Manager ANNA SUTHERLAND Payroll RONI YOUNG Associate Engineer TERI NOSON Clerk of the Board/Assistant Secretary

Also present:

DONALD FROELICH Moulton Niguel Water District PAM ARENDS-KING South Coast Water District RAY MILLER City of San Juan Capistrano MICHAEL PEREA Trabuco Canyon Water District TREVOR AGRELIUS Moulton Niguel Water District TRACIE STENDER Procopio Law Firm ROB GRANTHAM Santa Margarita Water District

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Minutes - Board of Directors Meeting Page 2 of 6 April 4, 2019

Vice Chairman Dopudja called the meeting to order at 8:33 a.m. and welcomed everyone present.

2. Pledge of Allegiance

Director Reinhart led the Pledge of Allegiance to the Flag of the United States of America.

3. Oral Comments

Vice Chairman Dopudja asked if members of the public desired to address the Board, ordesired to reserve addressing the Board during the meeting regarding any item on theAgenda. No comments were received.

ACTION TAKENNo action required.

4. Consent Calendar

Vice Chairman Dopudja referenced the items under the Consent Calendar and asked ifthere were any questions or comments.

Director Erdman requested item 4.D. Operations Reports be pulled from the ConsentCalendar.

Director Erdman referenced item 4.E. Capital Improvement Program, page 83 of theAgenda, and requested to add a column to the chart for the Engineer’s estimated bid cost asassociated with the project item, or indicate cost is in development. This would provideadditional information on the magnitude of the item described in the chart. Ms. Burnett dulynoted the request.

ACTION TAKENMotion was made by Director Erdman and seconded by Director Dunbar to approve theremaining items under the consent calendar.

Motion carried: Aye 9; Nay 0; Abstain 0; Absent 1 Director Dunbar Aye Director Cafferty Aye Vice Chairman Dopudja Aye Director Collings Aye Director Reinhart Aye Director Iseman Absent Director Bunts Aye Director Erdman Aye Director Bourne Aye Director Rebensdorf Aye

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1. Call Meeting to Order


4.D. Operations Reports

Director Erdman referenced page 40 of the Agenda and noted that the Excursion, Complaint, and Violation Events chart was ‘filled with zeros.’ Director Erdman commended SOCWA staff for the great work and, ‘being able to submit a chart like this month after month.’

ACTION TAKEN Motion was made by Director Erdman and seconded by Director Bourne to approve item 4.D. Operations Reports as submitted.


5. Engineering Matters

A. Project Committee No. 2

1) Construction Contract – J.B. Latham Treatment Plant Package “B” ImprovementProject.

Mr. Manning provided a summary of the Construction Contract as submitted andreferenced the handout Exhibit B: Total Construction Cost and Phasing (Revised),which is herewith attached to these minutes the same being distributed to the Boardas an update to the Board Agenda items.

ACTION TAKENMotion was made by Director Erdman and seconded by Director Bunts to approvethe award of construction contract to Olsson Construction at a price not to exceed$17,325,000.

Motion carried: Aye 4; Nay 0; Abstain 0; Absent 0.

Director Collings Aye Director Bunts Aye Director Erdman Aye Director Bourne Aye

3


6. General Manager’s Reports

A. Operational (O&M) Cost Distribution Report

Mr. Burror provided an overview of the Operational O&M Cost Distribution Report assubmitted. An open discussion ensued.

ACTION TAKENMotion was made by Director Erdman and seconded by Director Dunbar to receive andinclude the Operational O&M Cost Distribution Report as part of the Budgetrecommendation for further deliberation as the budget process moves forward for FY2019-20.


B. Project Committee No. 5

1) Updated Modeling Work for the San Juan Creek Ocean Outfall (SJCOO)

Ms. Baylor provided a brief summary of the Updated Modeling Work for the SanJuan Creek Ocean Outfall as submitted. An open discussion ensued.

ACTION TAKENMotion was made by Director Bunts and seconded by Director Erdman to approvethe additional modeling work for the San Juan Creek Ocean Outfall in the amount of$17,000.

Motion carried: Aye 5; Nay 0; Abstain 0; Absent 0

Director Collings Aye Director Bunts Aye Director Erdman Aye Director Bourne Aye Director Rebensdorf Aye

C. Project Committee No. 5 & 24

1) SB332: Hertzberg Bill on Prohibition of Ocean Dischargers

ACTIONInformation item.

4


D. General Manager’s Status Report


E. Monthly Progress Report on State Audit Recommendations


Other Matters

Vice Chairman Dopudja asked if there were any more questions or comments from the Board. There were none.

Vice Chairman Dopudja reported that he would recuse himself from the Closed Session proceedings. Director Bunts, as alternate to the Board for Santa Margarita Water District, acted as the ProTem Board Chairman for the Closed Session.

Vice Chairman Dopudja adjourned the Board of Directors Meeting for a five (5) minute recess at 9:48 a.m.

The Board meeting reconvened at 9:53 a.m. and went into Closed Session at 9:53 a.m.

7. Closed Session

Closed Session was conducted for the following matter:

Existing Litigation per paragraph (1) of Subdivision (d) of Government Code Section 54956.9, Case of SOCWA et al. v. Moulton Niguel Water District Case Number RIC 1721240.

Open Session reconvened at 10:03.

8. Report Out of Closed Session

There were no reportable actions from Closed Session.

Adjournment

There being no further business, the meeting was adjourned at 10:04 a.m.

I HEREBY CERTIFY that the foregoing Minutes are a true and accurate copy of the Minutes of the Regular Meeting of the South Orange County Wastewater Authority Board of Directors on April 4, 2019, and approved by the Board of Directors of the South Orange County Wastewater Authority.

__________________________________________________________ Betty C. Burnett, General Manager/Secretary


5


SUMMARY OF BOARD ACTIONS SOUTH ORANGE COUNTY WASTEWATER AUTHORITY

April 4, 2019

DESCRIPTION MOTION MADE BY ACTION

4. Consent Calendar Erdman Approved

4.D. Operations Reports Erdman Approved

5.A. Project Committee No. 2Construction Contract – J.B.Latham Treatment PlantPackage “B” ImprovementProject.

Erdman Approved

6.A. Operational (O&M) CostDistribution Report

Erdman Approved

6.B. Project Committee No. 5Updated Modeling Work forthe San Juan Creek OceanOutfall (SJCOO)

Bunts Approved

6

7

MINUTES OF SPECIAL MEETING OF THE

SOUTH ORANGE COUNTY WASTEWATER AUTHORITY Executive Committee

December 6, 2018 The Special Meeting of the South Orange County Wastewater Authority (SOCWA) Executive Committee Meeting was held on December 6, 2018, at 9:30 a.m. or directly following the Board of Directors Meeting, at their Administrative Offices located at 34156 Del Obispo Street, Dana Point, California. The following members of the Executive Committee were present:

MIKE DUNBAR Emerald Bay Service District MATT COLLINGS Moulton Niguel Water District DAN FERONS Santa Margarita Water District STEPHEN DOPUDJA Trabuco Canyon Water District

Staff Present:

BETTY BURNETT General Manager/Secretary GREG MOSER Procopio Law Firm

1. Call meeting to Order

Chairman Ferons called the meeting to order at 10:12 a.m. and welcomed everyonepresent.

2. Public Comments

There were no public comments.

3. Approval of Minutes

A. Executive Committee Meeting – October 16, 2018

ACTION TAKEN

Motion was made by Director Collings and seconded by Director Dopudja to approve the October 16, 2018, Executive Committee Minutes as submitted.

Motion carried: Aye 4; Nay 0; Abstain 0; Absent 0 Director Dunbar Aye Director Collings Aye Chairman Ferons Aye Vice Chairman Dopudja Aye

The Executive Committee entered into Closed Session at 10:15 a.m.

4. Closed Session

Closed Session pursuant to Government code section 54957

A. Public employee performance evaluation - Title: General Legal Counsel

The Executive Committee ended Closed Session at 11:12 a.m.

Report Out of Closed Session

There was no reportable action from Closed Session. 8

Minutes – Special Executive Committee December 6, 2018 Page 2 of 2 Adjournment There being no further business, Chairman Ferons adjourned the meeting at 11:15 a.m. I HEREBY CERTIFY that the foregoing Minutes are a true and accurate copy of the Minutes of Special Meeting of the South Orange County Wastewater Authority Executive Committee of December 6, 2018, and approved and ratified by the Board of Directors of the South Orange County Wastewater Authority. _______________________________________________________________________

Betty C. Burnett, General Manger / Secretary SOUTH ORANGE COUNTY WASTEWATER AUTHORITY

9

Agenda Item Board of Directors Meeting Meeting Date: May 16, 2019

TO: Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Mary Carey, Finance Controller SUBJECT: Financial Reports for the Month of March 2019

Summary/Discussion The following selected financial reports were reviewed by the Finance Committee at its April 23, 2019, meeting and are recommended by the Finance Committee to the Board of Directors to ratify Cash Disbursements and receive and file the remaining documents. These reports include:

a) Summary of Disbursements for March 2019 (Exhibit A) b) Schedule of Funds Available for Reinvestment (Exhibit B)

c) Schedule of Cash and Investments (Exhibit C)

d) Local Agency Investment Fund (LAIF)

e) Budget vs. Actual Expenses:

Operations and Environmental Summary (Exhibit E-1) Operations and Environmental by PC (E-1.2) Residual Engineering, after transfer to Capital (Exhibit E-2) Administration (Exhibit E-3) Information Technology (IT) (Exhibit E-4) Updated FY 2018-19 Fringe Pool and Rate (Exhibit E-5);

The rate increased to 75.5% from the Budgeted 72% due to a Lower Labor Base. The forecasted rate has replaced the budgeted rate in all of the above Budget vs. Actual financial documents.

The following reports were not provided to the Finance Committee on April 23rd and are provided to the Board to receive and file. f) Budget vs. Actual Capital Spending YTD as of March 31st (Exhibit D)

g) Capital Graph-Budget vs. Actual Spending Year-to-Date March 31st and FY 18/19 Total Year Forecast. (Exhibit D-1)

Fiscal impact March 2019 cash disbursements were: $1,896,583.

• Monthly disbursements are summarized in the attached Exhibit A. • The attached Exhibits B, C, D, and E are informational reports only.

10

Financial Reports – March 2019 Page 2 of 2 May 16, 2019 Recommendation Staff recommends to the Board of Directors to ratify the March 2019 disbursements for the period from March 1, 2019, through March 31, 2019, totaling $1,896,583, and to receive and file the March 2019 Financial Reports as submitted.

11

Exhibit A

Actual General Fund (624,234) PC 2 - Jay B. Latham Plant (358,783) PC 3 - SOCWA Plant/PCA AWT - PC 5 - San Juan Creek Ocean Outfall (12,053) PC 8 - Pretreatment Program (27,268) PC 12 SO - Water Reclamation Permits (91,422) PC 15 - Coastal Treatment Plant/AWT (183,752) PC 17 - Joint Regional Wastewater Reclamation (587,275) PC 21 - Effluent Transmission Main (153) PC 24 - Aliso Creek Ocean Outfall (11,643)

Total ($1,896,583)

South Orange County Wastewater AuthoritySummary of Disbursements for March 2019

Staff Recommendation of Fiscal Matters

12

Exhibit B

CASH IN BANK: (BEGINNING BAL.) 421,051

L.A.I.F. FUNDS: (BEGINNING BAL.) 17,699,249

DEPOSITS, TRANSFERS & ADJUSTMENTS: 1,398,788

FUND REQUIREMENTS:BILLS FOR CONSIDERATION (1,896,583)

17,622,505$

Betty BurnettGeneral Manager

Note: Operational funds are collected on a quarterly basis at the beginning of the quarter. Capital funds are collected on a quarterly basis in connection with projected needs. Member agencies have pledged to have funds available to meet all obligations.

I hereby certify that:

1). All investment actions executed since the last report have been made in full compliance with the Investment Policy.

2). SOCWA does not have sufficient funds currently on hand to meet its expenditure obligations for the next six months (see note) due to the fact that SOCWA bills and receives operational funds on a quarterly basis only.

SOUTH ORANGE COUNTY WASTEWATER AUTHORITYSCHEDULE OF FUNDS AVAILABLE FOR REINVESTMENT

as of March 31, 2019

In accordance with Government Code 53646(c), since all funds are placed in the State LAIF, staff has included in the Financial Packet, the most current statement from the State LAIF, in lieu of the report required by Government Code 53646(b)(1).

In accordance with requirements of the Government Code and the "SOCWA Investment Policy",

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Exhibit C

MVA 95,975$ (A)A/P Checking 646,718$ (B)Payroll Checking (92,712)$ (C)State LAIF 16,972,523$ (D)Total Cash in Bank 17,622,505

Petty Cash 1,600$ (E)Total Operating Cash 17,624,105

OPEB Trust 4,981,462$ (F)

Total Cash and Investments 22,605,566$

Notes:

(A)

(B)

(C)

(D)

(E)

(F)

Payroll including payroll taxes and related liabilities are drawn against this account; money is transferred into this account, as needed, from the LAIF account.

Interest bearing account; all cash receipts are deposited in this account and later moved to the LAIF account.

Cash on hand with GM's office and held by Chief Operators at each Treatment facility.

OPEB Trust Fund; these funds can only be used for Retiree Health Benefits.

South Orange County Wastewater AuthoritySchedule of Cash and Investments

as of March 31, 2019

Accounts Payable Checks are drawn against this account; money is transferred to this account, as needed, from the LAIF account.

LAIF balance.

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15

Exhibit E-1

(Over)/Under

Budget

Salary and Fringe

**-5000-**-**-** Regular Salaries-O&M 4,510,404 3,045,568 1,464,836 67.5%

**-5001-**-**-** Overtime Salaries-O&M 115,036 151,877 (36,841) 132.0% (1)

**-5306-**-**-** Scheduled Holiday Work 49,860 25,179 24,681 50.5%

**-5315-**-**-** Comp Time - O&M 1,828 14,550 (12,722) 795.9% (1)

**-5401-**-**-** Fringe Benefits IN to PC's & Depts. 3,247,504 2,299,404 948,100 70.8%

**-5700-**-**-** Standby Pay 69,292 50,700 18,592 73.2%

Total Payroll Costs 7,993,924 5,587,278 2,406,646 69.9%

Other Expenses

**-5002-**-**-** Electricity 1,055,968 970,649 85,319 91.9% (2)

**-5003-**-**-** Natural Gas 148,532 188,660 (40,128) 127.0% (3)

**-5004-**-**-** Potable & Reclaimed Water 69,012 55,359 13,653 80.2%

**-5005-**-**-** Co-generation Power Credit (250,012) (300,696) 50,684 120.3%

**-5006-**-**-** Chlorine/Sodium Hypochlorite 489,012 432,437 56,575 88.4% (4)

**-5007-**-**-** Polymer Products 658,028 388,615 269,413 59.1%

**-5008-**-**-** Ferric Chloride 265,000 261,875 3,125 98.8% (5)

**-5009-**-**-** Odor Control Chemicals 163,008 87,134 75,874 53.5%

**-5010-**-**-** Other Chemicals - Misc. 5,000 - 5,000 0.0%

**-5011-**-**-** Laboratory Services 41,696 24,444 17,252 58.6%

**-5012-**-**-** Grit Hauling 134,008 88,540 45,468 66.1%

**-5013-**-**-** Landscaping 185,008 128,749 56,259 69.6%

**-5014-**-**-** Engineering - Misc. 175,004 22,254 152,750 12.7%

**-5015-**-**-** Management Support Services 363,936 57,392 306,544 15.8%

**-5016-**-**-** Audit - Environmental 500 - 500 0.0%

**-5017-**-**-** Legal Fees 23,020 73,002 (49,982) 317.1%

**-5018-**-**-** Public Notices/ Public Relations 2,008 170 1,838 8.5%

**-5019-**-**-** Contract Services Misc. 375,012 211,390 163,622 56.4%

**-5021-**-**-** Small Vehicle Expense 21,024 21,421 (397) 101.9% (6)

**-5022-**-**-** Miscellaneous Expense 18,488 15,253 3,235 82.5%

**-5023-**-**-** Office Supplies - All 38,004 24,639 13,365 64.8%

**-5024-**-**-** Petroleum Products 59,980 21,842 38,138 36.4%

**-5025-**-**-** Uniforms 37,016 38,944 (1,928) 105.2% (7)

**-5026-**-**-** Small Vehicle Fuel 35,680 14,359 21,321 40.2%

**-5027-**-**-** Insurance - Property/Liability 185,132 123,047 62,085 66.5%

**-5028-**-**-** Small Tools & Supplies 85,664 43,841 41,823 51.2%

**-5030-**-**-** Trash Disposal 6,992 3,283 3,709 47.0%

**-5031-**-**-** Safety Program & Supplies 106,396 80,694 25,702 75.8%

**-5032-**-**-** Equipment Rental 7,008 2,006 5,002 28.6%

**-5033-**-**-** Recruitment 3,024 1,310 1,715 43.3%

**-5034-**-**-** Travel Expense/Tech. Conferences 72,068 43,968 28,100 61.0%

**-5035-**-**-** Training Expense 63,380 62,805 575 99.1% (8)

**-5036-**-**-** Laboratory Supplies 90,328 57,850 32,478 64.0%

**-5037-**-**-** Office Equipment 24,996 13,480 11,516 53.9%

**-5038-**-**-** Permits 415,952 398,103 17,849 95.7% (9)

**-5039-**-**-** Membership Dues/Fees 11,920 11,497 423 96.5%

**-5044-**-**-** Offshore Monitoring 36,000 27,323 8,677 75.9%

**-5045-**-**-** Offshore Biochemistry - 20B 110,000 - 110,000 0.0%

**-5046-**-**-** Effluent Chemistry 28,004 38,677 (10,673) 138.1% (10)

**-5047-**-**-** Access Road Expenses 48,000 28,100 19,900 58.5%

**-5048-**-**-** Storm Damage 20,008 130,830 (110,822) 653.9% (11)

**-5049-**-**-** Biosolids Disposal 1,639,008 1,021,666 617,342 62.3%

**-5050-**-**-** Contract Services Generators 21,004 18,604 2,400 88.6%

**-5051-**-**-** Contract Serv - Metering Station - 29B 0 241 (241) 0.0%

**-5052-**-**-** Janitorial Services 100,024 54,748 45,276 54.7%

**-5053-**-**-** Contract Serv - Digester Cleaning - 29E 60,000 - 60,000 0.0%

**-5054-**-**-** Diesel Truck Maint 41,004 15,866 25,138 38.7%

**-5055-**-**-** Diesel Truck Fuel 14,004 6,736 7,268 48.1%

**-5056-**-**-** Maintenance Equip. & Facilities (Solids) 338,000 321,280 16,720 95.1% (12)

**-5057-**-**-** Maintenance Equip. & Facilities (Liquids) 591,996 399,256 192,740 67.4%

**-5058-**-**-** Maintenance Equip. & Facilities (Common) 76,004 50,252 25,752 66.1%

**-5059-**-**-** Maintenance Equip. & Facilities (Co-Gen) 1,135,016 482,586 652,430 42.5%

**-5060-**-**-** Maintenance Equip. & Facilities (AWT) 72,000 49,281 22,719 68.4%

**-5061-**-**-** Mileage 2,036 1,677 359 82.4%

**-5067-**-**-** Port Cleaning 35,000 - 35,000 0.0%

**-5068-**-**-** MNWD Potable Water Supplies & Svcs. 24,484 24,125 359 98.5%

**-5069-**-**-** Misc-Capital-Dilution & Metering Study 7,996 - 7,996 0.0%

**-5076-**-**-** SCADA Infrastructure 57,000 306 56,694 0.5%

**-5077-**-**-** IT Direct - 2,216 (2,216) 0.0%

**-5101-**-**-** Employee Recognition 1,004 - 1,004 0.0%

**-5105-**-**-** Co-Generation Power Credit - Offset 249,972 300,696 (50,724) 120.3%

**-5303-**-**-** Group Insurance Waiver 10,824 10,800 24 99.8%

**-5305-**-**-** Medicare Tax Payments for Employees 9,452 3,736 5,716 39.5%

**-5309-**-**-** Operating Leases 31,004 15,006 15,998 48.4%

**-5705-**-**-** Monthly Car Allowance 25,376 21,554 3,822 84.9%

**-5706-**-**-** Effluent Pond Cleaning 90,000 - 90,000 0.0%

**-6500-**-**-** IT Allocations in to PC's & Depts. 646,448 420,903 225,545 65.1%

Total Other Expenses 10,707,660 7,115,275 3,592,385 66.5%

18,701,584 12,702,553 5,999,031 67.9%

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

(12)

South Orange County Wastewater Authority

O & M & Environmental Safety Costs SummaryFor the Period Ended March 31, 2019

FY 2018-19

BudgetActual

%

Expended

New vehicles were outfitted with gear for use by staff; elevating expenses for the first quarter.

Solids expenses at JBL included the planned major overhaul of Centrifuge #2 in July; expenses are planned to level off. Solids at RTP included a

large emergency repair of the hot water system; expenses are planned to level off.

The FY16-17 storm damage repair was completed and was determined to be a maintenance expense. Received FEMA funds of $136,995 during FY

2017-18.

SOCWA permits are primarily paid in July and November each year; the RWQCB increased its fees higher than anticipated. The increase was due

to a shortfall in State funding for their permitting programs.

Elevated overtime costs are associated with several ongoing construction projects, staff vacancies, several large Fall/Winter storm events, larger

repair projects at the plants and PC15 litigation.

The JBL emissions control system required several upgrades; which required shutdowns that resulted in additional purchase of electricity and power

transmission costs. O&M is working with Engineering to resolve outstanding AQMD compliance issues. Electricity costs at RTP have been elevated

due to delays in completing the new Engine Project.

The plants continue to see decreases in wastewater flows and loads leading to less digester gas for the new engines and increased natural gas

usage.

Annual Kelp Survey as required by NPDES permit; expenses are planned to level off.

Bleach usage was elevated in the first quarter due to elevated recycled water use and decreased flows to the plant causing partial nitrification that

consumes elevated levels of bleach in the disinfection process. O&M staff has removed one aeration tank from service to reduce nitrification. The

change was planned for the winter to minimize potential disruptions of recycled water in the summer and fall.

Ferric Chloride usage is elevated above the budget that was based on engineering estimates for usage to maintain compliance with AQMD permits

for the new engines. Budgets will be increased in FY19/20.

Uniform expenses are elevated due to new employee change outs and required PPE has been added to employee inventories.

Training expenses have been elevated due to the large number of newer employees in O&M.

16

Exhibit E-1.2

(Over)/Under %

Budget Expended

02 - Jay B. Latham Plant Salary and Fringe 02-5000-**-**-** Regular Salaries-O&M 1,472,936 1,021,079 451,857 69.3% 02-5001-**-**-** Overtime Salaries-O&M 32,908 54,993 (22,085) 167.1% (1) 02-5306-**-**-** Scheduled Holiday Work 14,732 11,523 3,209 78.2% 02-5315-**-**-** Comp Time - O&M 752 8,728.59 (7,977) 1160.7% (1) 02-5401-**-**-** Fringe Benefits IN to PC's & Depts. 1,060,520 770,915 289,605 72.7% 02-5700-**-**-** Standby Pay 27,048 20,638 6,411 76.3%

Total Payroll Costs 2,608,896 1,887,876 721,020 72.4%

Other Expenses 02-5002-**-**-** Electricity 374,976 354,965 20,011 94.7% (2) 02-5003-**-**-** Natural Gas 120,024 108,241 11,783 90.2% (3) 02-5004-**-**-** Potable & Reclaimed Water 20,008 17,034 2,974 85.1% 02-5006-**-**-** Chlorine/Sodium Hypochlorite 28,000 - 28,000 0.0% 02-5007-**-**-** Polymer Products 250,008 124,923 125,085 50.0% 02-5008-**-**-** Ferric Chloride 105,004 90,186 14,818 85.9% (4) 02-5009-**-**-** Odor Control Chemicals 28,004 25,754 2,250 92.0% (5) 02-5010-**-**-** Other Chemicals - Misc. 1,000 - 1,000 0.0% 02-5011-**-**-** Laboratory Services 10,692 5,584 5,109 52.2% 02-5012-**-**-** Grit Hauling 50,004 40,360 9,644 80.7% 02-5013-**-**-** Landscaping 50,004 44,479 5,525 89.0% (6) 02-5014-**-**-** Engineering - Misc. 30,004 15,090 14,914 50.3% 02-5015-**-**-** Management Support Services 59,004 32,884 26,120 55.7% 02-5017-**-**-** Legal Fees 4,992 473 4,519 9.5% 02-5019-**-**-** Contract Services Misc. 115,004 58,486 56,518 50.9% 02-5021-**-**-** Small Vehicle Expense 8,004 10,893 (2,889) 136.1% (7) 02-5022-**-**-** Miscellaneous Expense 8,000 4,606 3,394 57.6% 02-5023-**-**-** Office Supplies - All 27,000 12,695 14,305 47.0% 02-5024-**-**-** Petroleum Products 15,992 7,426 8,566 46.4% 02-5025-**-**-** Uniforms 13,004 15,096 (2,092) 116.1% (8) 02-5026-**-**-** Small Vehicle Fuel 14,980 8,236 6,744 55.0% 02-5027-**-**-** Insurance - Property/Liability 65,464 43,510 21,954 66.5% 02-5028-**-**-** Small Tools & Supplies 40,004 18,189 21,815 45.5% 02-5030-**-**-** Trash Disposal 2,000 1,259 741 63.0% 02-5031-**-**-** Safety Supplies 34,704 30,522 4,182 87.9% 02-5032-**-**-** Equipment Rental 3,000 1,834 1,166 61.1% 02-5033-**-**-** Recruitment 1,024 668 357 65.2% 02-5034-**-**-** Travel Expense/Tech. Conferences 18,876 19,192 (316) 101.7% (9) 02-5035-**-**-** Training Expense 26,188 29,039 (2,851) 110.9% (10) 02-5036-**-**-** Laboratory Supplies 14,296 9,610 4,686 67.2% 02-5037-**-**-** Office Equipment 13,000 8,052 4,948 61.9% 02-5038-**-**-** Permits 22,432 22,819 (387) 101.7% (11) 02-5039-**-**-** Membership Dues/Fees 8,040 5,766 2,274 71.7% 02-5049-**-**-** Biosolids Disposal 600,000 288,655 311,345 48.1% 02-5050-**-**-** Contract Services Generators 9,000 11,136 (2,136) 123.7% (12) 02-5052-**-**-** Janitorial Services 40,004 26,262 13,742 65.6% 02-5053-**-**-** Contract Serv - Digester Cleaning - 29E 60,000 - 60,000 0.0% 02-5054-**-**-** Diesel Truck Maint 20,996 5,915 15,081 28.2% 02-5055-**-**-** Diesel Truck Fuel 6,000 3,121 2,879 52.0% 02-5056-**-**-** Maintenance Equip. & Facilities (Solids) 142,004 170,388 (28,384) 120.0% (13) 02-5057-**-**-** Maintenance Equip. & Facilities (Liquids) 246,996 169,866 77,130 68.8% 02-5058-**-**-** Maintenance Equip. & Facilities (Common) 27,000 26,933 67 99.8% (14) 02-5059-**-**-** Maintenance Equip. & Facilities (Co-Gen) 485,004 204,553 280,451 42.2% 02-5061-**-**-** Mileage 2,036 699 1,337 34.3% 02-5076-**-**-** SCADA Infrastructure 19,000 306 18,694 1.6% 02-5077-**-**-** IT Direct - 1,153 (1,153) 0.0% 02-5303-**-**-** Group Insurance Waiver 3,604 2,700 904 74.9% 02-5305-**-**-** Medicare Tax Payments for Employees 3,864 2,234 1,630 57.8% 02-5309-**-**-** Operating Leases 25,004 15,006 9,998 60.0% 02-5705-**-**-** Monthly Car Allowance 8,416 12,635 (4,219) 150.1% 02-6500-**-**-** IT Allocations in to PC's & Depts. 211,128 134,315 76,813 63.6%


Total Expenses 6,101,688 4,131,800 1,969,888 67.7%

FY 2018-19 Budget

Actual

South Orange County Wastewater AuthorityO & M & Environmental Safety Costs by PC

For the Period Ended March 31, 2019

17

(Over)/Under %

Budget ExpendedFY 2018-19

BudgetActual



05 - San Juan Creek Ocean Outfall Salary and Fringe 05-5000-**-**-** Regular Salaries-O&M 123,972 57,049 66,923 46.0% 05-5001-**-**-** Overtime Salaries-O&M 1,116 644 472 57.7% 05-5306-**-**-** Scheduled Holiday Work 740 126 614 17.0% 05-5401-**-**-** Fringe Benefits IN to PC's & Depts. 89,252 43,072 46,180 48.3%

Total Payroll Costs 215,080 100,891 114,189 46.9%

Other Expenses 05-5002-**-**-** Electricity 1,004 - 1,004 0.0% 05-5003-**-**-** Natural Gas 512 - 512 0.0% 05-5014-**-**-** Engineering - Misc. 10,000 - 10,000 0.0% 05-5015-**-**-** Management Support Services 9,404 3,424 5,980 36.4% 05-5017-**-**-** Legal Fees 2,000 233 1,768 11.6% 05-5026-**-**-** Small Vehicle Fuel - 37A 512 - 512 0.0% 05-5027-**-**-** Insurance - Property/Liability 5,756 3,826 1,930 66.5% 05-5031-**-**-** Safety Supplies 1,004 - 1,004 0.0% 05-5034-**-**-** Travel Expense/Tech. Conferences 4,456 4,057 399 91.1% 05-5035-**-**-** Training Expense 564 - 564 0.0% 05-5036-**-**-** Laboratory Supplies 19,236 11,319 7,917 58.8% 05-5038-**-**-** Permits 155,000 172,815 (17,815) 111.5% (11) 05-5044-**-**-** Offshore Monitoring 18,000 13,661 4,339 75.9% (15) 05-5045-**-**-** Offshore Biochemistry - 20B 64,996 - 64,996 0.0% 05-5046-**-**-** Effluent Chemistry 14,000 15,821 (1,821) 113.0% (15) 05-5058-**-**-** Maintenance Equip. & Facilities (Common) 1,004 - 1,004 0.0% 05-5069-**-**-** Misc-Capital-Dilution & Metering Study 7,996 - 7,996 0.0% 05-5101-**-**-** Employee Recognition 1,004 - 1,004 0.0% 05-5305-**-**-** Medicare Tax Payments for Employees 2,460 - 2,460 0.0% 05-5705-**-**-** Monthly Car Allowance 4,204 - 4,204 0.0% 05-6500-**-**-** IT Allocations in to PC's & Depts. 17,772 9,416 8,356 53.0%

Total Other Expenses 340,884 234,572 106,312 68.8%

Total Expenses 555,964 335,463 220,501 60.3%

08 - Pre Treatment Salary and Fringe 08-5000-**-**-** Regular Salaries-O&M 80,312 55,330 24,982 68.9% 08-5001-**-**-** Overtime Salaries-O&M 1,380 0 1,380 0.0% 08-5306-**-**-** Scheduled Holiday Work 200 - 200 0.0% 08-5315-**-**-** Comp Time - Environment - 2,592.23 (2,592) 0.0% 08-5401-**-**-** Fringe Benefits IN to PC's & Depts. 57,824 41,774 16,050 72.2%


Other Expenses 08-5011-**-**-** Laboratory Services 3,000 745 2,255 24.8% (16) 08-5015-**-**-** Management Support Services 4,004 906 3,098 22.6% 08-5016-**-**-** Audit - Environmental 500 - 500 0.0% 08-5017-**-**-** Legal Fees 2,008 15,969 (13,961) 795.3% 08-5018-**-**-** Public Notices/ Public Relations 2,008 170 1,838 8.5% 08-5021-**-**-** Small Vehicle Expense - 31A 1,016 - 1,016 0.0% 08-5022-**-**-** Miscellaneous Expense 1,496 - 1,496 0.0% 08-5026-**-**-** Small Vehicle Fuel - 37A 1,196 - 1,196 0.0% 08-5027-**-**-** Insurance - Property/Liability 2,016 1,340 676 66.5% 08-5028-**-**-** Small Tools & Supplies 6,648 840 5,808 12.6% 08-5034-**-**-** Travel Expense/Tech. Conferences 4,248 1,762.46 2,486 41.5% 08-5035-**-**-** Training Expense 3,872 965 2,907 24.9% 08-5038-**-**-** Permits and Fines 10,012 - 10,012 0.0% 08-5039-**-**-** Membership Dues/Fees 324 430 (106) 132.7% 08-6500-**-**-** IT Allocations in to PC's & Depts. 11,516 8,079 3,437 70.2%


Total Expenses 193,580 130,902 62,678 67.6%

12 - Water Reclamation Permits Salary and Fringe 12-5000-**-**-** Regular Salaries-O&M 30,396 24,511 5,885 80.6% 12-5401-**-**-** Fringe Benefits IN to PC's & Depts. 21,880 18,506 3,374 84.6%


Other Expenses 12-5015-**-**-** Management Support Services 130,516 4,890 125,626 3.7% 12-5017-**-**-** Legal Fees 2,004 1,872 132 93.4% 12-5027-**-**-** Insurance - Property/Liability 1,000 665 335 66.5% 12-5034-**-**-** Travel Expense/Tech. Conferences 2,240 58 2,182 2.6% 12-5038-**-**-** Permits 18,488 16,347 2,141 88.4% (11) 12-6500-**-**-** IT Allocations in to PC's & Depts. 4,356 4,546 (190) 104.4%


Total Expenses 210,880 71,394 139,486 33.9%

18

(Over)/Under %


BudgetActual



15 - Coastal Treatment Plant Salary and Fringe 15-5000-**-**-** Regular Salaries-O&M 897,448 575,828 321,620 64.2% 15-5001-**-**-** Overtime Salaries-O&M 21,252 22,621 (1,369) 106.4% (1) 15-5306-**-**-** Scheduled Holiday Work 6,548 2,863 3,685 43.7% 15-5315-**-**-** Comp Time - O&M - 581.61 (581.61) 0.0% (1) 15-5401-**-**-** Fringe Benefits IN to PC's & Depts. 646,172 434,750 211,422 67.3% 15-5700-**-**-** Standby Pay 16,900 3,900 13,000 23.1%


Other Expenses 15-5002-**-**-** Electricity 297,000 165,259 131,741 55.6% 15-5003-**-**-** Natural Gas 2,996 1,943 1,053 64.9% 15-5004-**-**-** Potable & Reclaimed Water 13,004 18,730 (5,726) 144.0% (17) 15-5006-**-**-** Chlorine/Sodium Hypochlorite 100,004 46,975 53,029 47.0% 15-5007-**-**-** Polymer Products 2,008 0 2,008 0.0% 15-5008-**-**-** Ferric Chloride 30,996 33,170 (2,174) 107.0% (18) 15-5009-**-**-** Odor Control Chemicals 85,004 33,990 51,014 40.0% 15-5011-**-**-** Laboratory Services 11,500 7,076 4,424 61.5% 15-5012-**-**-** Grit Hauling 30,004 15,922 14,082 53.1% 15-5013-**-**-** Landscaping 60,008 29,408 30,600 49.0% 15-5014-**-**-** Engineering - Misc. 20,000 2,788 17,212 13.9% 15-5015-**-**-** Management Support Services 10,000 2,465 7,535 24.6% 15-5017-**-**-** Legal Fees 5,000 38,053 (33,053) 761.1% 15-5019-**-**-** Contract Services Misc. 110,000 63,423 46,577 57.7% 15-5021-**-**-** Small Vehicle Expense 6,004 3,634 2,370 60.5% 15-5022-**-**-** Miscellaneous Expense 2,996 2,564 432 85.6% 15-5023-**-**-** Office Supplies - All 4,004 3,814 190 95.3% 15-5024-**-**-** Petroleum Products 2,000 4,394 (2,394) 219.7% (19) 15-5025-**-**-** Uniforms 6,004 5,754 250 95.8% (8) 15-5026-**-**-** Small Vehicle Fuel 6,004 842 5,162 14.0% 15-5027-**-**-** Insurance - Property/Liability 26,436 17,571 8,865 66.5% 15-5028-**-**-** Small Tools & Supplies 11,000 10,093 907 91.8% (20) 15-5030-**-**-** Trash Disposal 2,996 1,061 1,935 35.4% 15-5031-**-**-** Safety Program & Supplies 34,692 19,081 15,611 55.0% 15-5032-**-**-** Equipment Rental 1,000 172 828 17.2% 15-5033-**-**-** Recruitment 1,000 0 1,000 0.0% 15-5034-**-**-** Travel Expense/Tech. Conferences 18,872 4,722 14,150 25.0% 15-5035-**-**-** Training Expense 13,652 6,416 7,236 47.0% 15-5036-**-**-** Laboratory Supplies 14,496 9,431 5,065 65.1% 15-5037-**-**-** Office Equipment 2,000 2,508 (508) 125.4% 15-5038-**-**-** Permits 22,000 2,110 19,890 9.6% 15-5039-**-**-** Membership Dues/Fees 968 1,478 (510) 152.7% (21) 15-5047-**-**-** Access Road Expenses 48,000 28,100 19,900 58.5% 15-5048-**-**-** Storm Damage 20,008 130,830 (110,822) 653.9% (22) 15-5049-**-**-** Biosolids Disposal - 21B 125,004 0 125,004 0.0% 15-5050-**-**-** Contract Services Generators 4,004 2,604 1,400 65.0% 15-5051-**-**-** Contract Serv - Metering Station - 29B - 241 (241) 0.0% 15-5052-**-**-** Janitorial Services 20,008 8,397 11,611 42.0% 15-5054-**-**-** Diesel Truck Maint 1,004 115 889 11.4% 15-5055-**-**-** Diesel Truck Fuel - 37B 1,004 0 1,004 0.0% 15-5056-01-00-00 Maintenance Equip. & Facilities (Solids) 41-A 0 53 (53) 0.0% 15-5057-**-**-** Maintenance Equip. & Facilities (Liquids) 175,000 65,274 109,726 37.3% 15-5058-**-**-** Maintenance Equip. & Facilities (Common) 21,000 2,422 18,578 11.5% 15-5059-01-00-00 Maintenance Equip. & Facilities (Co-Gen) 41-D 0 124 (124) 0.0% 15-5060-**-**-** Maintenance Equip. & Facilities (AWT) 36,000 8,297 27,703 23.0% 15-5061-**-**-** Mileage - 243 (243) 0.0% 15-5076-**-**-** SCADA Infrastructure 19,000 0 19,000 0.0% 15-5077-**-**-** IT Direct - 1,063 (1,063) 0.0% 15-5303-**-**-** Group Insurance Waiver 3,600 2,700 900 75.0% 15-5305-**-**-** Medicare Tax Payments for Employees 2,996 1,464 1,532 48.9% 15-5705-**-**-** Monthly Car Allowance 1,368 3,150 (1,782) 230.3% 15-6500-**-**-** IT Allocations in to PC's & Depts. 128,644 81,671 46,973 63.5%

Total Other Expenses 1,560,288 891,615 668,673 57.1%

Total Expenses 3,148,608 1,932,160 1,216,448 61.4%

19

(Over)/Under %


BudgetActual



17 - Joint Regional Wastewater Reclamation and Sludge Handling Salary and Fringe 17-5000-**-**-** Regular Salaries-O&M 1,776,684 1,254,390 522,294 70.6% 17-5001-**-**-** Overtime Salaries-O&M 57,712 72,376 (14,664) 125.4% (1) 17-5306-**-**-** Scheduled Holiday Work 27,320 10,589 16,731 38.8% 17-5315-**-**-** Comp Time - O&M 1,076 2,647.14 (1,571) 246.0% (1) 17-5401-**-**-** Fringe Benefits IN to PC's & Depts. 1,279,200 947,065 332,135 74.0% 17-5700-**-**-** Standby Pay 25,344 26,163 (819) 103.2%


Other Expenses 17-5002-**-**-** Electricity 381,988 450,425 (68,437) 117.9% (2) 17-5003-**-**-** Natural Gas 25,000 78,476 (53,476) 313.9% (3) 17-5004-**-**-** Potable & Reclaimed Water 36,000 19,595 16,405 54.4% 17-5005-**-**-** Co-generation Power Credit (250,012) (300,696) 50,684 120.3% (23) 17-5006-**-**-** Chlorine/Sodium Hypochlorite 361,008 385,462 (24,454) 106.8% (24) 17-5007-**-**-** Polymer Products 406,012 263,692 142,320 64.9% 17-5008-**-**-** Ferric Chloride 129,000 138,520 (9,520) 107.4% (4) 17-5009-**-**-** Odor Control Chemicals 50,000 27,390 22,610 54.8% 17-5010-**-**-** Other Chemicals - Misc. 4,000 - 4,000 0.0% 17-5011-**-**-** Laboratory Services 16,504 11,040 5,464 66.9% 17-5012-**-**-** Grit Hauling - 21A 54,000 32,258 21,742 59.7% 17-5013-**-**-** Landscaping 74,996 54,862 20,134 73.2% (6) 17-5014-**-**-** Engineering - Misc. 32,500 2,801 29,699 8.6% 17-5015-**-**-** Management Support Services 123,500 6,264.58 117,235 5.1% 17-5017-**-**-** Legal Fees 5,008 5,356 (348) 106.9% 17-5019-**-**-** Contract Services Misc. 150,008 88,881 61,127 59.3% 17-5021-**-**-** Small Vehicle Expense 6,000 6,893 (893) 114.9% (7) 17-5022-**-**-** Miscellaneous Expense 5,996 8,084 (2,088) 134.8% (25) 17-5023-**-**-** Office Supplies - All 7,000 8,131 (1,131) 116.2% (26) 17-5024-**-**-** Petroleum Products 41,988 10,021 31,967 23.9% 17-5025-**-**-** Uniforms 18,008 18,094 (86) 100.5% (8) 17-5026-**-**-** Small Vehicle Fuel 12,988 5,281 7,707 40.7% 17-5027-**-**-** Insurance - Property/Liability 78,860 52,414 26,446 66.5% 17-5028-**-**-** Small Tools & Supplies 28,012 14,719 13,293 52.5% 17-5030-**-**-** Trash Disposal 1,996 963 1,033 48.2% 17-5031-**-**-** Safety Program & Supplies 35,000 31,091 3,909 88.8% 17-5032-**-**-** Equipment Rental 3,008 - 3,008 0.0% 17-5033-**-**-** Recruitment 1,000 642 358 64.2% 17-5034-**-**-** Travel Expense/Tech. Conferences 18,880 10,199 8,681 54.0% 17-5035-**-**-** Training Expense 18,584 26,385 (7,801) 142.0% (10) 17-5036-**-**-** Laboratory Supplies 22,740 14,662 8,078 64.5% 17-5037-**-**-** Office Equipment 9,996 2,920 7,076 29.2% 17-5038-**-**-** Permits 40,016 18,887 21,129 47.2% 17-5039-**-**-** Membership Dues/Fees 2,588 3,824 (1,236) 147.7% (21) 17-5049-**-**-** Biosolids Disposal 914,004 733,010 180,994 80.2% 17-5050-**-**-** Contract Services Generators 8,000 4,865 3,135 60.8% 17-5052-**-**-** Janitorial Services 40,012 20,088 19,924 50.2% 17-5054-**-**-** Diesel Truck Maint 19,004 9,836 9,168 51.8% 17-5055-**-**-** Diesel Truck Fuel 7,000 3,616 3,384 51.7% 17-5056-**-**-** Maintenance Equip. & Facilities (Solids) 195,996 150,839 45,157 77.0% 17-5057-**-**-** Maintenance Equip. & Facilities (Liquids) 170,000 164,116 5,884 96.5% (27) 17-5058-**-**-** Maintenance Equip. & Facilities (Common) 26,000 18,779 7,221 72.2% 17-5059-**-**-** Maintenance Equip. & Facilities (Co-Gen) 650,012 277,909 372,103 42.8% 17-5060-**-**-** Maintenance Equip. & Facilities (AWT) 36,000 40,984 (4,984) 113.8% (28) 17-5061-**-**-** Mileage - 735 (735) 0.0% 17-5068-**-**-** MNWD Potable Water Supplies & Svcs. 24,484 24,125 359 98.5% 17-5076-**-**-** SCADA Infrastructure 19,000 - 19,000 0.0% 17-5105-**-**-** Co-Generation Power Credit - Offset 249,972 300,696 (50,724) 120.3% (23) 17-5303-**-**-** Group Insurance Waiver 3,620 5,400 (1,780) 149.2% 17-5305-**-**-** Medicare Tax Payments for Employees 132 39 93 29.2% 17-5309-**-**-** Operating Leases 6,000 - 6,000 0.0% 17-5705-**-**-** Monthly Car Allowance 11,388 5,769 5,619 50.7% 17-5706-**-**-** Effluent Pond Cleaning 90,000 - 90,000 0.0% 17-6500-**-**-** IT Allocations in to PC's & Depts. 254,744 174,327 80,417 68.4%


Total Expenses 7,844,876 5,746,192 2,098,684 73.2%

20

(Over)/Under %


BudgetActual



21 - Effluent Transmission Main Salary and Fringe 21-5000-**-**-** Regular Salaries-O&M 500 356 144 64.1% 21-5401-**-**-** Fringe Benefits IN to PC's & Depts. 360 269 91 64.1%

Total Payroll Costs 860 625 235 64.1%

Other Expenses 21-5014-**-**-** Engineering - Misc. 62,496 1,575 60,921 2.5% 21-5015-**-**-** Management Support Services 2,500 - 2,500 0.0% 21-5019-**-**-** Contract Services Misc. - 29 - 600 (600) 0.0% 21-5027-**-**-** Insurance - Property/Liability - 0 0 0.0%


Total Expenses 65,856 2,799 63,057 4.3%

23 - North Coast Interceptor Other Expenses 23-5017-**-**-** Legal Fees - 10,743 (10,743) 0.0%

Total Other Expenses - 10,743 (10,743) 0.0%

Total Expenses - 10,743 (10,743) 0.0%

24 - Aliso Creek Ocean Outfall Salary and Fringe 24-5000-**-**-** Regular Salaries-O&M 128,156 57,025 71,131 44.5% 24-5001-**-**-** Overtime Salaries-O&M 668 1,243 (575) 186.0% (1) 24-5306-**-**-** Scheduled Holiday Work 320 78 242 24.5% 24-5401-**-**-** Fringe Benefits IN to PC's & Depts. 92,296 43,054 49,242 46.6%


Other Expenses 24-5002-**-**-** Electricity 1,000 - 1,000 0.0% 24-5014-**-**-** Engineering - Misc. 20,004 - 20,004 0.0% 24-5015-**-**-** Management Support Services 25,008 6,559 18,449 26.2% 24-5017-**-**-** Legal Fees 2,008 304 1,704 15.1% 24-5027-**-**-** Insurance - Property/Liability 5,600 3,722 1,878 66.5% 24-5031-**-**-** Safety Supplies 996 - 996 0.0% 24-5034-**-**-** Travel Expense/Tech. Conferences 4,496 3,977 519 88.5% (9) 24-5035-**-**-** Training Expense 520 - 520 0.0% 24-5036-**-**-** Laboratory Supplies 19,560 12,828 6,732 65.6% 24-5038-**-**-** Permits 148,004 165,126 (17,122) 111.6% (11) 24-5044-**-**-** Offshore Monitoring 18,000 13,661 4,339 75.9% (15) 24-5045-**-**-** Offshore Biochemistry - 20B 45,004 - 45,004 0.0% 24-5046-**-**-** Effluent Chemistry 14,004 22,856 (8,852) 163.2% (15) 24-5058-**-**-** Maintenance Equip. & Facilities (Common) 41 1,000 2,118 (1,118) 211.8% (29) 24-5067-**-**-** Port Cleaning 35,000 - 35,000 0.0% 24-6500-**-**-** IT Allocations in to PC's & Depts. 18,288 8,548 9,740 46.7%


Total Expenses 580,132 341,100 239,032 58.8%

SOCWA TOTAL 18,701,584 12,702,553 5,999,031 67.9%

21

Exhibit E-1.2

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

(12)

(13)

(14)

(15)

(16)

(17)

(18)

(19)

(20)

(21)

(22)

(23)

(24)

(25)

(26)

(27)

(28)

(29)



Elevated overtime costs are associated w ith several ongoing construction projects, staff vacancies, repair projects at the plants, and PC15 litigation.

The JBL emissions controls system required several upgrades, w hich required shutdow ns that resulted in additional purchases of electricity and pow er transmission costs. O&M is w orking w ith Engineering to resolve outstanding AQMD compliance issues. Electricity costs at RTP have been elevated due to delays in completing the new Engine project.

The plants continue to see decreases in w astew ater f low s and loads leading to less digester gas for the new engines and

increased natural gas usage.

Ferric Chloride usage is elevated above the budget that w as based on engineering estimates for usage to maintain

compliance w ith AQMD permits for the new engines. Budgets w ill be increased in FY19/20.

Odor Control Chemicals have been elevated due to adjustments to better ensure odor control at the Plant.

Several large trees w ere removed that w ere in danger of falling onto the adjacent properties; expenses are planned to level off.

New vehicles w ere outf itted w ith gear for use by staff elevating expenses.

Uniform expenses are elevated due to new employee change outs and required PPE has been added to employee

inventories.

Travel expenses for training have been elevated due to the large number of new er employees in O&M.

Training expenses have been elevated due to the large number of new er employees in O&M.

SOCWA permits are primarily paid in July and November each year; the RWQCB increased its fees higher than anticipated. The increase w as due to a shortfall in State funding for their permitting programs.

Standby Generator maintenance w as completed for the Fiscal Year. No additional expenses are anticipated.

Solids expenses included the planned major overhaul of Centrifuge #2 in July; expenses are planned to level off.

Common expenses included several large repairs in anticipation of the w inter w eather; expenses are planned to level off.

Additional toxicity testing due to NPDES accelerated monitoring at Aliso Creek Ocean Outfall.

These are pass through costs that w ill be billed to private companies directly and reversed during the year.

Water use is higher than planned to meet a new recommendation for odor scrubber operations to reduce equipment fouling.

Ferric Chloride usage is elevated due to higher than normal hydrogen sulf ides in the sew er systems discharging to CTP.

Elevated use of generator fuel at CTP w as due to pow er company w ork in the area.

Small tools spending is expected to level off.

Several staff membership dues w ere paid in late summer; expenses are planned to level off.

The FY16-17 storm damage repair w as completed and w as determined to be a maintenance expense.

The credit for pow er generated at RTP is higher than projected due to the increased value of the electricity. The value is

calculated each month based on SCE rates and has doubled since 2016.

Bleach usage has been elevated in the f irst quarter due to elevated recycled w ater use and decreased f low s to the plant causing partial nitrif ication that consumes elevated levels of bleach in the disinfection process. O&M staff has removed one aeration tank from service to reduce nitrif ication. The change w as planned for the w inter to minimize potential disruptions of recycled w ater in the summer and fall.

SOCWA purchased a number of Design Standards, Guidelines, and Operations study manuals for new staff to use at the plant.Costs are expected to level off.Liquids expenses included several large repairs in anticipation of the upcoming w inter w eather; expenses are planned to level off.

Several failed valves w ere replaced at RTP that could not w ait until the annual AWT maintenance shutdow n in January.

The Aliso Creek Ocean Outfall sampling station has failed and is in the process of being assessed for potential replacement.

22

Exhibit E-2

(Over)/Under %

Budget Expended

Salary and Fringe **-5000-**-**-00 Regular Salaries-O&M 199,834 149,259 50,574 74.7% 01-5401-03-00-00 Fringe Benefits IN to PC's & Depts. 143,880 112,691 31,190 78.3%


Other Expenses 01-5015-03-00-00 Management Support Services 7,500 - 7,500 0.0% 01-5022-03-00-00 Miscellaneous Expense 3,060 - 3,060 0.0% 01-5023-03-00-00 Office Supplies - All 200 192 8 95.8% 01-5031-03-00-00 Safety Supplies - 145 (145) 0.0% 01-5034-03-00-00 Travel Expense/Tech. Conferences 6,659 9,424 (2,764) 141.5% 01-5035-03-00-00 Training Expense 4,000 - 4,000 0.0% 01-5037-03-00-00 Office Equipment 5,000 1,890 3,111 37.8% 01-5039-03-00-00 Membership Dues/Fees 2,025 846 1,179 41.8% 01-5061-03-00-00 Mileage 300 153 147 50.8% 01-5301-03-00-00 Vehicle Pay 4,200 - 4,200 0.0% 01-5309-03-00-00 Operating Leases 20,637 5,021 15,616 24.3% 01-5705-03-00-00 Monthly Car Allowance - 3,150 (3,150) 0.0% 01-5802-03-00-00 Shipping/Freight 300 - 300 0.0% 01-6500-03-00-00 IT Allocations in to PC's & Depts. 59,860 37,603 22,257 62.8%


Total Expenses 457,455 320,403 137,052 70.0%

The costs in this department will vary based on the amount of work required to support Capital Projects vs.Non-Capital Projects.

South Orange County Wastewater AuthorityBudget vs. Actual Comparison - Residual Engineering, after transfer to Capital


FY 2018-19 Budget

Actual

23

Exhibit E-3

Salary and Fringe 01-6000-04-00-00 Regular Salaries-Admin or IT 985,352 985,352 676,667 308,685 68.7% 01-6001-04-00-00 Overtime Salaries-Admin or IT 12,000 12,000 9,217 2,783 76.8% 01-6315-04-00-00 Comp Time - Admin 10,000 10,000 5,818 4,182 58.2% 01-6401-04-00-00 Fringe Benefits IN to ADMIN or IT 709,453 709,453 510,884 198,569 72.0%

Total Payroll Costs 1,716,805 - 1,716,805 1,202,586 514,219 70.0%

Other Expenses 01-5018-04-00-00 Public Notices/ Public Relations 1,400 1,400 - 1,400 0.0% 01-6101-04-00-00 HR Recruitment & Employee Relations 21,200 21,200 14,657 6,543 69.1% 01-6102-04-00-00 Subscriptions 3,243 3,243 2,141 1,102 66.0% 01-6200-04-00-00 Management Support Services 112,500 92,391 204,891 131,628 73,263 64.2% (1) 01-6201-04-00-00 Audit 40,000 40,000 20,000 20,000 50.0% 01-6202-04-00-00 Legal 250,000 250,000 190,366 59,634 76.1% (2) 01-6204-04-00-00 Postage 2,319 2,319 1,469 850 63.3% 01-6223-04-00-00 Office Supplies - Admin 8,471 8,471 4,228 4,243 49.9% 01-6224-04-00-00 Office Equipment Admin or IT 8,000 8,000 351 7,649 4.4% 01-6234-04-00-00 Memberships & Trainings 89,520 89,520 63,123 26,397 70.5% 01-6239-04-00-00 Travel & Conference 20,800 20,800 21,382 (582) 102.8% 01-6240-04-00-00 Scholarship Sponsorship 1,000 1,000 - 1,000 0.0% 01-6241-04-00-00 Education Reimbursement - - 1,500 (1,500) 0.0% 01-6310-04-00-00 Miscellaneous 20,000 20,000 18,795 1,205 94.0% 01-6311-04-00-00 Mileage 1,000 1,000 689 312 68.8% 01-6317-04-00-00 Contract Services Misc 4,936 4,936 3,647 1,290 73.9% 01-6500-04-00-00 IT Allocations in to PC's & Depts. 141,240 141,240 71,646 69,594 50.7% 01-6601-04-00-00 Shipping/Freight 1,500 1,500 3,027 (1,527) 201.8% 01-6705-04-00-00 Monthly Car Allowance 12,000 12,000 9,000 3,000 75.0%

Total Other Expenses 739,130 92,391 831,521 557,649 273,873 67.1%

Total Expenses 2,455,935 92,391 2,548,326 1,760,235 788,092 69.1%

* Additional Budget disclosed during Finance Committee meeting 2/19

South Orange County Wastewater AuthorityBudget vs. Actual Comparison - Administration


Actual

(1) Costs include Carollo Engineering utility cost allocation study, $42,269, expended to date and Actuaries costs for the Long Term Liabilities Methodologies Study, $37,792. These Board Approved Projects were not included in the Administration Budget. The Board approved a Budget increase of $92,391 on March 7, 2019 to cover these costs

(2) Procopio Firm is anticipated to be over legal budget due to start-up work and project to evaluate changes to JPA Agreement this FY.

*Board Approved

Expenditure not in

Budget

FY 2018-19 Budget

Adjusted Budget

(Over)/Under Budget

% Expended

24

Exhibit E-4

%

Expended

Salary & Fringe 01-6000-05-00-00 Regular Salaries-Admin or IT 93,378 63,763 29,615 68.3% 01-6001-05-00-00 Overtime Salaries-Admin or IT 3,082 1,222 1,859 39.7% 01-6315-05-00-00 Comp Time - IT 2,332 2,830 (498) 121.4% 01-6401-05-00-00 Fringe Benefits IN to ADMIN or IT 67,232 48,141 19,091 71.6%

Total Salary & Fringe 166,024 115,956 50,067 69.8%

Other Expenses 01-5028-05-00-00 Small Tools & Supplies 1,000 - 1,000 0.0% 01-5035-05-00-00 Training Expense 12,000 - 12,000 0.0% 01-5037-05-00-00 Office Equipment 400 - 400 0.0% 01-5061-05-00-00 Mileage - 498 (498) 0.0% 01-6200-05-00-00 Management Support Services 64,500 3,663 60,837 5.7% 01-6234-05-00-00 Memberships & Trainings 2,750 96 2,654 3.5% 01-6239-05-00-00 Travel & Conference 4,210 - 4,210 0.0% 01-6300-05-00-00 Software Maintenance Agreements 98,893 67,132 31,761 67.9% 01-6301-05-00-00 Hardware Maintenance Agreements 11,657 2,474 9,182 21.2% 01-6302-05-00-00 Cloud Subscriptions (Internet) 45,800 83,119 (37,319) 181.5% (1) 01-6303-05-00-00 Telecommunications 129,940 81,905 48,035 63.0% 01-6305-05-00-00 IT Professional Services 157,000 61,947 95,053 39.5% 01-6306-05-00-00 Small Hardware Purchases (< $5k) 46,800 55,485 (8,685) 118.6% 01-6307-05-00-00 Small Software Purchases & Licenses (<$5k) 43,735 22,182 21,553 50.7% 01-6308-05-00-00 IT Memberships 160 130 30 81.3% 01-6309-05-00-00 Operating Leases 55,200 35,970 19,230 65.2% 01-6310-05-00-00 Miscellaneous 5,000 219 4,781 4.4% 01-6312-05-00-00 Computer & Photocopy Supplies 2,275 1,607 668 70.6% 01-6601-05-00-00 Shipping/Freight 276 - 276 0.0%


Total Expenses before Allocation 847,620 532,385 315,235 62.8%

IT Allocations (Out) to PC's & Depts 01-6400-05-00-00 IT Allocations (OUT) to PC's & Depts. (847,620) (532,385) (315,235) 62.8%

Total IT Allocations (Out) to PC's & Depts (847,620) (532,385) (315,235) 62.8%

(1) Additional IT system security, not included in the budget

South Orange County Wastewater AuthorityBudget vs. Actual Comparison-IT


FY 2018-19 Budget

Actual(Over)/Under

Budget

25

Exhibit E-5

FY 2015-16 Actual

FY 2016-17 Actual

FY 2017-18 Actual

FY 2018-19 Budget

FY 2018-19 Forecast

457 Plan - Employer Contribution 13,821 83,925 75,524 85,000 70,378Accrued Administrative Leave 34,879 30,478 23,929 25,114 35,045Accrued Holiday 221,783 220,371 234,247 257,161 240,964Accrued Personal Leave 74,238 76,638 83,205 90,895 92,295Accrued Sick Pay 242,262 262,987 204,767 299,485 221,135Accrued Vacation 372,526 416,343 345,815 391,291 429,937Bereavement Pay 1,345 8,088 10,892 8,000 9,155Jury Duty 5,817 1,402Disability Insurance - Private 51,728 56,122 57,924 58,373 61,745Group Medical Insurance 948,341 1,017,679 864,239 1,005,463 930,055Medicare Tax - Employer 94,167 94,550 96,326 101,154 98,618Retiree Health Savings Program (RHS) 17,800 24,000 Retiree Health PARS Investment 500,000 504,000 210,000Retiree Health Benefits 281,389 384,936 354,582 413,056 423,257Retirement - Pension InvestmentRetirement - PERS Normal Costs 517,823 500,175 504,975 581,590 562,331Retirement - PERS Unfunded Liability 432,628 499,903 599,849 743,842 743,843Unemployment Ins./Reimbursement 1,378 1,234 2,000 0Workers Compensation Ins. 76,883 212,990 233,538 260,000 159,453Other Misc.Total O&M Budget Fringe Benefits Pool 3,865,192 4,370,418 3,923,431 4,322,424 4,103,612

Fringe Pool Change $'s 505,227 (446,988) 398,993 (218,812)Fringe Pool Change % -10.2% 10.2% -5.1%

Pay for Time Worked Labor Base(Regular Salaries)

O&M 3,184,417 3,224,868 3,627,186 3,222,818Environmental 815,299 789,929 883,205 817,520 Engineering including CIP Labor 305,422 377,076 417,610 404,259Admin 695,744 857,635 985,352 906,683IT 44,447 84,015 93,378 86,557

Total Pay for Time Worked Labor Base 4,976,917 5,045,329 5,333,523 6,006,731 5,437,837Fringe Rate 78% 86.6% 73.56% 72.0% 75.5%

Labor Base Change $'s 68,412 288,194 673,208 (568,894)Labor Base Change % 1.4% 5.7% 12.6% -9.5%

South Orange County Wastewater AuthorityFY 2018-19 Fringe Pool and Rate Forecast

Fringe Rate Increase due to Lower Labor Base

Rate increased to 75.5% from the Budgeted 72% due to a Lower Labor Base.The forecasted rate has replaced the budgeted rate in all of the above Budget vs. Actual financial documents.

26

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28

Agenda ItemMeeting Date: May 16, 2019

TO: Board of Directors

FROM: Betty Burnett, General Manager

STAFF CONTACT:

SUBJECT:

Jim Burror, Director of Operations

March 2019 Operations Report

Summary/Discussion

The following selected operational reports are provided monthly to the Board of Directors. The operational reports included are as follows:

1) Monthly Operational Report

A nine (9) page overview and comparison of owner use of facilities, including influentand recycled water production. The pages include ongoing calculation used by SOCWAfor billing the agencies. Other items include important statistics for regulatorycompliance, visits by the public to the treatment works, and other vendor interactions.The information is broken down by facility and by member agency.

2) SOCWA Ocean Outfall Discharges by Agency

This data shows how much water is being discharged to the ocean each month and forthe last 12 months. This data is presented for the agencies planning reuse projects tobetter understand the potential to expand water reuse in their service area.

3) Quarterly Report on Key Operational Expenses

A seven (7) page overview of monthly expenses for key operational expenses withestimated projections for the Fiscal Year. The key parameters that are being tracked areElectricity, Odor Control, Polymer, Biosolids, Maintenance expenses (not includingSOCWA staff labor), small capital purchases and safety.

4) Beach Ocean Monitoring Report

5) Recycled Water Report

6) Pretreatment Report

Fiscal impact

No change.

Recommendation

Staff recommends to the Board of Directors to receive and file the Operational Reports.

29

Monthly Operational Report

30

Events CTP RTP JBL TotalsOdor 0 0 0 0Noise 0 0 0 0Spills 0 0 0 0Violations 0 0 0 0Others 0 0 0 0

Key Parameters CTP RTP JBL TP1 JBL TP2 TotalsInfluent (mgd) (1) 2.52 7.66 4.96 0.96 16.10Effluent (mgd) 2.75 6.48 4.96 1.30 15.49Peak Flow (mgd) 7.42 17.62 10.58 5.75 41.37Influent BOD (mg/l) 331 248 273 266Influent TSS (mg/l) 497 293 588 312Effluent BOD (mg/l) 4.7 3.6 6.2 6.5Effluent TSS (mg/l) 6.4 7.2 8.3 7.8Effluent Turbidity (NTU) 3.1 3.5 3.3 3.4(1) CTP Influent value does not include AWT backwash in this table.

Key Parameters CTP(1) RTP JBL TotalsAverage Flow (mgd) 0.00 1.18 0.00 1.18Days of Operation (days) 31 31Total Flow (million gallons) 0.0 36.6 36.6Plant Irrigation (million gallons) 0.00 0.00 0.23AWT Time Online (%) 0.0 99.9 0.267(1) AWT offline for SOCWA AWT construction project.

Wastewater Unit Definitionsmgd = million gallons per daymg/l = milligram per liter also known as parts per millionNTU = Nephelometric Turbidity Units

Excursion, Complaint, and Violation Event

Recycled Water (AWT) Operations

Plant Wastewater Billing Characteristics

SOCWA Operational Report March, 2019

31

Biosolids Management Site CTP RTP JBL TotalsSynagro Compost (tons) 787.2 0.0 787.2Nursery Products (tons) 333.9 661.0 994.9Prima Deshecha (tons) 118.5 163.0 281.5Other:______________ (tons) 0.0 0.0 0.0Total Processed (tons) 1,239.7 824.0 2,063.7

Task Type CTP RTP JBL TotalsPreventative Maintenance 375 792 745 2,657Corrective Maintenance 35 97 60 252

Visitor Types CTP RTP JBL TotalsRegulatory 0 0 2 2Member Agency 0 0 8 8Residents 0 0 0 0Others 27 0 58 85Tours #/Visitors 0 31 0 31

Grit & Screenings CTP RTP JBL TotalsSimi Valley Landfill (tons) NA 26.9 NA 26.9

Chemical/Utility CTP RTP JBL TotalsFerric Chloride (tons) NA NA NA 0.0Utility Power Purchase (kWh) 190,045 -24,509 222,464 388,000Cogen Power (kWh) 597,987 365,251 963,238Natural Gas (Dth) 40 1,328 972 2,340Digester Gas to Engine (scfm) 9,895,312 5,262,200 15,157,512Digester Gas to Boiler (scfm) 0 0Digester Gas to Flares (scfm) 66,519 1,716,547 1,783,066Digester Gas Power Savings (1)(1) The bills to calculate these values are received after this report is prepared for the Board meeting, but will be available upon request at the Board meeting.NA = Not Available at the time this report was generated.

Wastewater Unit Definitions

kWh = kilowatt hoursDth = Dekathermsscfm = standard cubic feet per minute

Chemical and Energy Utilization

Biosolids Management

Summary of Maintenance Activities

Grit Disposal Management

Site Visitors

SOCWA Operational Report March, 2019 (cont'd)

32

Agency CTP (mgd) CTP (%)

RTP (mgd)

JBL (mgd) JBL (%)

Total (mgd)

CLB 1.682 66.62% 1.68EBSD 0.054 2.14% 0.05SCWD 0.789 31.24% 1.741 29.43% 2.53MNWD 0.000 0.00% 7.66 1.400 23.67% 9.06CSJC 2.163 36.56% 2.16SMWD 0.612 10.35% 0.61Total 2.525 100.00% 7.66 5.915 100.00% 16.10

AgencySJCOO (mgd)

SJCOO (%)

SJCOO Meter (mgd)

ACOO (mgd)

ACOO (%)

Total (mgd) Notes

CLB 1.68 8.84% 1.68EBSD 0.05 0.28% 0.05SCWD 1.74 10.77% 1.02 5.34% 2.76 Includes DesaltersMNWD 2.70 16.70% 6.48 34.05% 9.18ETWD 3.58 18.84% 3.58 Direct Outfall OnlyCSJC 2.59 16.05% 2.59 Incudes DesalterSMWD 5.36 33.16% 5.36 Includes ChiquitaCSC 3.77 23.32% 3.77 Direct Outfall OnlyIRWD 6.21 32.64% 6.21 Direct Outfall OnlyTotal 16.16 100.00% 11.98 19.03 100.00% 35.18

(Including Internal Waste Streams Used for Billing)


Total Agency Outfall Flows by Outfall System-Billing Flows

Agency Wastewater Flows to SOCWA by Facility

33

Agency Own (mgd)

Own (%)

Budget (mgd)

Budget (%)

Month (mgd)(1)

Month (%) FY Avg to Date (mgd)

FY Avg to Date (%)

CSJC 4.00 30.77% 2.12 31.98% 2.163 36.56% 2.07 35.77%MNWD 3.00 23.08% 1.40 21.12% 1.400 23.67% 1.40 24.16%SCWD 3.75 28.85% 1.70 25.64% 1.741 29.43% 1.73 29.79%SMWD 2.25 17.31% 1.41 21.27% 0.612 10.35% 0.60 10.28%Total 13.00 100.00% 6.63 100.00% 5.915 100.00% 5.79 100.00%

Agency Own (lbs/d)

Own (%)

Budget (lbs/d)

Budget (%)

Month (lbs/d)

Month (%) 36 Month Rol. Avg. (lbs/d) (2)

36 Month Rol. Avg.

(%)

CSJC 11,572 30.00% 5,767 24.54% 5,931 31.06% 5,651 27.05%MNWD 8,340 21.62% 4,396 18.70% 5,790 30.32% 5,572 26.68%SCWD 7,715 20.00% 5,391 22.94% 4,843 25.36% 5,217 24.98%SMWD 10,946 28.38% 7,949 33.82% 2,531 13.25% 4,447 21.29%Total 38,573 100.00% 23,503 100.00% 19,095 100.00% 20,887 100.00%

Agency Own (%) Variable Budget (mgd)

Variable Budget

(%)

Month Outfall Flow (mgd)

Month Outfall

Flow (%)

Month EPS Outfall

Flow (mgd)

Month EPS Outfall Flow

(%)

CSC 16.62% 2.531 21.57% 3.77 23.32%CSJC 11.08% 2.348 20.01% 2.59 16.05% 2.16 36.56%MNWD(3) 15.51% 2.013 17.16% 2.70 16.70% 1.40 23.67%SCWD 12.47% 1.740 14.83% 1.74 10.77% 1.74 29.43%SMWD 44.32% 3.101 26.43% 5.36 33.16% 0.61 10.35%Total 100.00% 11.733 3.10% 16.16 100.00% 5.92 100.00%(1) Influent billing meter summary: a. CSJC is metered daily in the collection system. The area-velocity meter has an accuracy of +/- 20%. b. MNWD is assumed to be 1.4 mgd unless Treatment Plant 3A is discharging to the sewer. If other discharges occur, they are estimated. c. SCWD flows are the summation of the DPSD and Victoria PS meters. The two metering systems have an accuracy of +/- 10%. d. The Oso Trabuco sewer is metered daily in the collection system. The flows from MNWD are subtracted from the metering data collected to determine SMWD's flows. The metering system in the collection system has an accuracy of +/- 20%.(2) The 36-month average is the average of the past 36 months. The Use Audit is based onthe last 3 Fiscal Years versus the average of the past 36 months.(3) All monthly flow data for 3A is reported as part of MNWD's flow to the ocean outfall.

Sources: 1) Cost Allocation Methodology for Project Committees, Dudek Engineering 2012. 2) Instructions to SOCWA Staff regarding the constant flow of 1.4 MGD from MNWD

and SMWD dated March 2018.


FY Flow/Solids Summary-Billing

Project Committee No. 5 - Effluent Pumping Station (SJCOO EPS)

Project Committee No. 2 Liquids (JBL)

Project Committee No. 2 Solids (JBL)

34

Agency FY Avg Outfall Flow (mgd)

FY Avg Outfall

Flow (%)

FY Avg EPS Outfall Flow (mgd)

FY Avg EPS

Outfall Flow (%)

CSC 2.855 24.01%CSJC 2.462 20.70% 2.07 35.77%MNWD 2.369 19.92% 1.40 24.16%SCWD 1.869 15.71% 1.73 29.79%SMWD 2.338 19.66% 0.60 10.28%Total 11.893 100.00% 5.79 100.00%

Agency Own (mgd)

Own (%) Budget (mgd)

Budget (%)

Month (mgd)

Month (%)

FY Avg to Date

(mgd)

FY Avg to Date (%)

CLB 2.54 37.91% 1.770 59.00% 1.682 66.62% 1.596 60.21%EBSD 0.20 2.99% 0.050 1.67% 0.054 2.14% 0.050 1.90%SCWD 2.00 29.85% 1.180 39.33% 0.789 31.24% 1.004 37.89%MNWD 1.96 29.25% 0.000 0.00% 0.000 0.00% 0.000 0.00%Total 6.70 100.00% 3.000 100.00% 2.525 100.00% 2.650 100.00%

Agency Budget Liquids (mgd)

Budget Liquids

(%)

Month Plant

Influent (mgd)

Month Centrate

(mgd)

Month Total

(mgd)(1)

Month Total (%)

FY Avg to Date

(mgd)

FY Avg to Date (%)

CLB 0.01220 0.157% 0.0000 0.0144 0.0144 0.19% 0.0143 0.18%EBSD 0.00040 0.005% 0.0000 0.0005 0.0005 0.01% 0.0004 0.01%SCWD 0.00810 0.104% 0.0000 0.0067 0.0067 0.09% 0.0090 0.12%ETWD 0.01410 0.181% 0.0000 0.0159 0.0159 0.20% 0.0139 0.18%MNWD 7.75000 99.553% 7.6597 0.0584 7.7181 99.52% 7.7719 99.52%Total 7.78480 100.000% 7.6597 0.0958 7.7555 100.00% 7.8096 100.00%(1) Month total does not double count MNWD centrate. It is included in the Monthly Plant Influent too.

Project Committee No. 5 - Outfall (SJCOO)

FY Flow/Solids Summary-Billing (cont'd)


Project Committee No. 17 Liquids (RTP)

Project Committee No. 15 (CTP)

35

AgencyOwn

(lbs/d)Own (%)

Budget (lbs/d)

Budget (%)

Total Month (lbs)

Total Month

(%)

FY Avg Total to

Date (lbs)

FY Avg Total to Date (%)

CLB 5,605 11.22% 5,133 12.48% 174,783 15.00% 180,013 15.42%EBSD 295 0.59% 158 0.38% 5,612 0.48% 5,657 0.48%SCWD 4,480 8.96% 3,546 8.62% 81,974 7.04% 114,176 9.78%ETWD 10,200 20.41% 5,755 13.99% 192,733 16.55% 175,055 14.99%MNWD 29,395 58.82% 26,532 64.52% 709,769 60.93% 692,858 59.33%Total 49,975 100.00% 41,124 100.00% 1,164,870 100.00% 1,167,758 100.00%

Agency

Own (%)Budget (mgd)

Budget (%)

Month Outfall Flow (mgd)

Month Outfall

Flow (%)

FY Avg Outfall Flow (mgd)

FY Avg Outfall

Flow (%)

CLB 11.000% 1.89 17.73% 1.682 8.84% 1.596 13.95%EBSD 0.780% 0.05 0.47% 0.054 0.28% 0.050 0.44%ETWD 16.302% 2.46 23.08% 3.584 18.84% 2.698 23.58%IRWD 15.760% 2.48 23.26% 6.211 32.64% 3.299 28.84%MNWD 43.848% 3.08 28.89% 6.479 34.05% 3.372 29.47%SCWD 12.310% 0.70 6.57% 1.016 5.34% 0.426 3.72%Total 100.000% 10.66 100.00% 19.026 0.00% 11.440 100.00%

Project Committee No. 17 Solids (RTP)

FY Flow/Solids Summary (cont'd)

Project Committee No. 24 (ACOO)


36

SOCWA Operational Report March 2018 (cont'd)

Select Critical Equipment Repairs

JBL - PC2

Replaced RAS Pump #7 and added flush water piping.

Rebuilt 4 spare pumps.

Sealed off the 9-side generator from rodents.

Reinstalled Centrifuge #2 after rebuilding.

Repaired 4-side primary scum trough flush water line.

Worked with SCWD to vactor out Primary Tank #7 hoppers.

Jetted and snaked both restrooms in Building #40.

Replaced bearings on Cogen Radiator Fan.

Replaced Effluent Pump #2 Motor.

Replaced all 3WHP ball valves on Aeration deck.

Replaced a failed section of the diffuser piping in Aeration Tank #7.

Replaced RSP #1 driveshaft.

CTP - PC15

Replaced all flooring in the Operations Building.

Troubleshot the WIFI and LTE cell tower equipment.

Replaced worn out Doctor Blade on the Center Rotoscreen.

Replaced failed scrubber containment drain valves.

Replaced motor on Fresh Air Fan #8 at the Headworks Building.

Replaced deteriorated section of Headwork Building floor and drain.

Continued CTP access road repairs resulting from winter storms.

Replaced failed AWT Filter Supply Pump #1 Butterfly Valve.

Troubleshot the entrance access gates.

RTP - PC17

Jetted out blocked drain line for Scrubber #3.

Replaced failed pipe on grit pump discharge.

Replaced leaking caustic pipe for Odor Scrubber #3.

Replaced leaking bleach pipe for Odor Scrubber #3.

Items with a (*) have been identified as preventable repairs.

37


Select Critical Equipment Repairs (cont'd)

RTP - PC17 (cont’d)

Rehabilitated AWT #2 Chem Clean Pump.

Replaced failed media in two gas scrubber tanks.

Removed and repaired Primary Tank #5 influent gate.

Replaced failed pipe on Grit Separator #2 supply line.

Replaced failed Grit Separator #2.

Remove fallen tree from entry road.

Performed annual service of AWT #2 to prepare for the summer demand.

Troubleshot Primary 5 & 6 bubble malfunction, replaced broken air lines.

Replaced failed membrane in Aeration Tank #2.

Continued to replace corroded Primary Tank deck plates.

Assisted IT staff in troubleshooting 4G LTE signal receivers.

ELECTRICAL - ALL PC'S

Started up new PLC at JBL Headworks.

Started up new PLC at JBL RAS Pumping Station.

Worked with SCE for 1-day planned power outage.

Removed the Temporary PLC at JBL with start-up of new PLC's.

Replaced failed Hydro-Ranger at JBL.

Troubleshot Aeration Blowers #2 at CTP.

Troubleshot Vapex Analyzer at CTP.

Repaired RTP digested sludge pump #2 bucket after it shorted out.

Replaced failed level switches in RTP AWT Cell #5.

Replaced failed Panelview DC fuse on RTP Centrifuge #3.

Set limit switches on new sludge actuator valves at CTP.

Troubleshooting RTP emissions systems with Western Energy.

Repaired RTP gas cleaning system Chiller #1.

Troubleshot water temperature fluctuations in the RTP cooling water

system. Work with Cemtek to troubleshot emissions control systems at RTP.

Items with a (*) have been identified as preventable repairs.

38

143, 56%

86, 3

3%

29, 1

1%

3rd Qua

rter (1

/19 to 3/19) Critical Equ

ipmen

t Corrective Mainten

ance

Repa

irs (2

58)

Beyond

Expected Life Equ

ipmen

t Rep

airs

With

in Expected Useful Life

Equ

ipmen

t Rep

airs

No installatio

n Da

ta or U

tility

Line Work

39

SOCWA Ocean Outfall

Discharges by Agency

40

AgencySJCOO (mgd)

SJCOO (%)

ACOO (mgd) ACOO (%) Total (mgd)

CLB 1.68 8.84% 1.68EBSD 0.05 0.28% 0.05SCWD 1.74 10.77% 1.02 5.34% 2.76MNWD 2.70 16.70% 6.48 34.05% 9.18ETWD 3.58 18.84% 3.58CSJC 2.59 16.05% 2.59

SMWD 5.36 33.16% 5.36CSC 3.77 23.32% 3.77

IRWD 6.21 32.64% 6.21Total 16.16 100.00% 19.03 100.00% 35.18

39,406

12-Month Running Total Discharge to Ocean Outfalls (AF)

Mar-19 3,163Feb-19 3,211Jan-19 2,950Dec-18 2,518Nov-18 1,804Oct-18 1,587Sep-18 1,210Aug-18 1,207Jul-18 1,205Jun-18 1,307May-18 1,564Apr-18 1,688Total 23,416

or Acre-Feet per year equivalent

SOCWA Outfall Discharge Report March, 2019

0

500

1,000

1,500

2,000

2,500

3,000

3,500

Dec‐17 Apr‐18 Jul‐18 Oct‐18 Feb‐19 May‐19

Last 12 months

Prior 12 months

41

Quarterly Report on Key

Operational Expenses

42

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May‐18

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Sep‐18

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Nov

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Dec‐18

Jan‐19

Feb‐19

Mar‐19

OSH

A RE

CORD

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INJURIES

01

00

00

00

10

00

Apr‐18

May‐18

Jun‐18

Jul‐1

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Sep‐18

Oct‐18

Nov

‐18

Dec‐18

Jan‐19

Feb‐19

Mar‐19

NEA

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PORT

S5

137

76

52

43

43

3

June

'18 ‐ Initia

l and

Refresher Con

fined

Entry Rescue Training

May '18 ‐ A

nnua

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raining

SAFETY

TRA

INING

TRAINING TOPIC

ATTE

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90%

100%

Octob

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rane

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100%

100%

SAFETY

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PRIL 1, 2

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July '18 ‐ A

nnua

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Extingu

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Augu

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afety for F

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100%

90%

March '19 ‐ A

nnua

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it Te

sting an

d PP

E Use Traning

90%

Nov

embe

r '18

‐ An

nual Aud

iometric

Hea

ring Te

sting

100%

Septem

ber '18

‐ Silica Safety Training

100%

Decembe

r '18

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nual Defen

sive Driving/Distracted

Driv

ing/DU

Is Training (w

/ CHP

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(for add

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al employ

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Februa

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nnua

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100%

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nd Non

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100%

Augu

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Field Staff an

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100%

July '15 ‐ Initia

te add

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al NIM

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and

Water and

Pow

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cy W

orksho

pOng

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Septem

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orksho

p/Training

, Arc Flash Training, and

Forklift Training

(Bienn

ial)

100%

100%

May '16 ‐ F

ire Extingu

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S/ICS Training

, and

Hea

t Illn

ess T

raining

100%

100%

Octob

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ce Awaren

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try Re

scue

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d Fo

rklift T

raining (fo

r ne

wer employ

ees)

Janu

ary '17 ‐ C

onfin

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ce Rescue Practic

e/Training

and

Locko

ut/Tagou

t Training

100%

Nov

embe

r '15

‐ An

nual Hea

ring Te

sting an

d Labo

ratory Safety (fo

r Lab

oratory Em

ploy

ees)

100%

Oct '15 an

d Jan '16 ‐ Initia

l Con

fined

Spa

ce Entry Rescue (Two 3‐da

y training

sessions)

100%

Februa

ry '16 ‐ B

iomecha

nics and

Ergon

omics T

raining (w

ith CSR

MA) and

Blood

borne

Pathog

en Training

100%

Septem

ber '17

‐ Ac

tive Sh

ooter a

nd W

orkp

lace Violence Training

100%

July/Aug

ust '17

‐ Sp

ill Respo

nse Training

(han

ds on training

with

use of ICS

System)

100%

May '17 ‐ A

nnua

l Fire

Extingu

isher Training an

d Safety Culture Training

100%

March '17 ‐ A

utho

rized

User F

all Protection Training

and

CPR

/First A

id/AED

Training

Janu

ary '18 ‐ R

espiratory PPE

Training/Fit T

estin

g, Add

ition

al IC

S Training

Octob

er '17 ‐ F

orklift Training / C

ertification

90%

100%

April '18 ‐ A

nnua

l HAZ

WOPE

R Training

March '18 ‐ C

PR/First A

id/AED

Training

100%

100%

(all SO

CWA em

ploy

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012345678

Apr‐18

May‐18

Jun‐18

Jul‐18

Aug‐18

Sep‐18

Oct‐18

Nov‐18

Dec‐18

Jan‐19

Feb‐19

Mar‐19

OSH

A RE

CORD

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JURIES

02468101214

Apr‐18

May‐18

Jun‐18

Jul‐18

Aug‐18

Sep‐18

Oct‐18

Nov‐18

Dec‐18

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NEA

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53

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54

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56

Aliso Creek Ocean Outfall

Unified Beach Water Quality Monitoring Stations

SOCWA's NPDES discharge permit requires participation in the South Orange County Unified Beach Water Quality Monitoring Program. The monitoring stations below are tested bySOCWA at least once per week for Total and Fecal Coliform and Enterococcus Bacteria.

Station Location

S3 Three Arch Bay Beach; 10,000' down-coast from ACOO

S4 Ninth Street-1000 Steps; 5,000' down-coast from ACOO

S5 Laguna Lido Beach; 4,000 down-coast from ACOO

West West Street Drain; 2,000' down-coast from ACOO

S6 Table Rock Beach; 3,000' down-coast from ACOO

S7 Camel Point Beach; 2,000' down-coast from ACOO

S8 Aliso Beach south; 1,000' down-coast from ACOO

S9 Aliso Beach middle; at ACOO

ACM1 Aliso Beach at Aliso Creek Outlet

S10 Aliso Beach north; 1,000' up-coast of ACOO

S11 Treasure Island Beach; 2,000' up-coast of ACOO

S12 Goff Island Beach; 3,000' up-coast of ACOO

57

Uni

fied

Beac

h W

ater

Qua

lity

Sam

ple

Stat

ion

Map

– A

liso

Cre

ek O

cean

Out

fall

58

MONITORING REPORT Off Shore Stations


DISCHARGE: Aliso Creek Ocean OutfallREPORT FOR: March 2019 REPORT FREQUENCY: MonthlyREPORT DUE: May 1, 2019SAMPLE SOURCE: Receiving water, nearshore and offshore SAMPLING FREQUENCY: MonthlyEXACT SAMPLE POINTS: As specified in permit TYPE OF SAMPLE: GrabSAMPLES COLLECTED BY: Seaventures/SOCWA staffSAMPLES ANALYZED BY: SOCWA Lab

Comments: Large pod of dolphins (>400) in sample area

Total Fecal Entero- 0 - NoneColiform Coliform coccus 1 - Mild

Sta Sample Sample CFU/100ml CFU/100ml CFU/100ml Sample Oil & Sewage 2 - ModerateNo. Depth Date SM9222B SM9222D EPA 1600 Time Grease Debris 3 - Severe

A-1 Surface 03/05/19 2 <2 <2 802 0 0

A-1 Mid depth 03/05/19 <10 <10 <10

A-2 Surface 03/05/19 <2 <2 <2 748 0 0

A-2 Mid depth 03/05/19 <10 <10 <10

A-3 Surface 03/05/19 <2 <2 <2 752 0 0

A-3 Mid depth 03/05/19 <10 <10 <10

A-4 Surface 03/05/19 <2 <2 <2 806 0 0

A-4 Mid depth 03/05/19 <10 <10 <0

A-5 Surface 03/05/19 <2 <2 <2 758 0 0

A-5 Mid depth 03/05/19 <10 <10 <10

B-1 Surface 03/05/19 8 <10 2 742 0 0

B-1 Mid depth 03/05/19 <10 10 <10

B-2 Surface 03/05/19 <2 <2 <2 811 0 0

B-2 Mid depth 03/05/19 <10 <10 <10

N1 Surface 03/05/19 <2 <2 <2 828 0 0

N2 Surface 03/05/19 4 <2 <2 825 0 0

N3 Surface 03/05/19 <2 <2 2 823 0 0

N4 Surface 03/05/19 4 <2 <2 821 0 0

N5 Surface 03/05/19 4 <2 <2 820 0 0

N6 Surface 03/05/19 2 <2 <2 819 0 0

N7 Surface 03/05/19 4 <2 <2 818 0 0

REQUIREMENT: (1) Floating particulates and grease and oil shall not be visible. (2) The discharge of wasteshall not cause aesthetically undesireable discoloration of the ocean surface.

59

Co

mp

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this

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it O

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. R

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ER

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verf

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ack into

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aw

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age that le

ft the facili

ty.

N/A

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02-0

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61

San Juan Creek Outfall

62

SA

N J

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6.34

09.

06.

40.

13.

650

7.6

7.0

<0.

15.

370

4.1

10.8

<0.

11.

987

8.0

9.0

ND

0.43

4N

o F

low

19.5

600.

02

03/0

6/19

6.33

08.

76.

40.

13.

670

7.6

10.0

<0.

15.

840

4.7

4.0

<0.

12.

019

9.2

9.0

0.1

0.43

3N

o F

low

19.2

600.

30

03/0

7/19

6.77

012

.27.

50.

23.

690

6.4

9.0

<0.

15.

750

5.5

4.5

0.1

2.00

29.

28.

0N

D0.

434

No

Flo

w20

.240

0.03

03/0

8/19

6.38

08.

35.

70.

13.

650

4.0

7.0

<0.

15.

440

3.9

4.2

<0.

11.

829

0.43

2N

o F

low

19.7

000.

02

03/0

9/19

6.14

03.

460

5.45

01.

900

0.43

2N

o F

low

19.0

4003

/10/

196.

120

7.2

7.3

3.70

05.

780

1.95

80.

416

No

Flo

w19

.040

03/1

1/19

6.08

010

.78.

40.

13.

820

8.8

7.0

<0.

15.

490

5.5

12.0

<0.

11.

822

10.8

11.0

0.1

0.43

3N

o F

low

19.2

400.

12

03/1

2/19

6.53

07.

96.

70.

23.

800

10.0

7.0

<0.

15.

640

4.6

12.6

<0.

11.

796

7.2

8.0

0.1

0.43

3N

o F

low

19.5

100.

18

03/1

3/19

6.67

06.

56.

30.

13.

880

8.1

6.0

<0.

15.

160

4.4

4.0

0.2

1.72

38.

08.

0N

D0.

433

No

Flo

w19

.490

03/1

4/19

6.28

04.

74.

20.

13.

440

6.9

4.0

<0.

14.

870

5.2

3.7

0.1

1.60

19.

29.

00.

10.

436

No

Flo

w19

.490

03/1

5/19

5.93

06.

94.

4<

0.1

3.68

05.

110

.0<

0.1

4.85

01.

43.

5<

0.1

1.74

79.

666

.00.

10.

437

No

Flo

w17

.650

03/1

6/19

5.95

03.

650

5.25

01.

850

0.43

8N

o F

low

16.7

4003

/17/

195.

900

1.2

3.4

<0.

15.

100

5.15

01.

979

10.0

10.0

0.1

0.43

6N

o F

low

18.0

6003

/18/

195.

880

5.7

4.6

0.1

4.19

09.

2<

0.1

5.04

04.

710

.4<

0.1

2.06

07.

27.

00.

10.

437

No

Flo

w14

.450

03/1

9/19

5.71

05.

27.

60.

13.

910

7.5

8.0

<0.

15.

160

3.6

10.2

0.1

1.85

07.

210

.0N

D0.

435

No

Flo

w16

.220

03/2

0/19

5.64

06.

66.

2<

0.1

3.53

65.

55.

0<

0.1

5.17

03.

62.

90.

10.

230

7.6

7.0

ND

0.43

4N

o F

low

15.8

0003

/21/

195.

500

9.3

4.8

0.1

3.49

36.

44.

0<

0.1

5.02

03.

33.

2<

0.1

0.09

08.

48.

0N

D0.

435

No

Flo

w14

.120

0.14

03/2

2/19

5.71

08.

40.

13.

571

7.7

5.0

<0.

14.

700

3.5

3.5

0.1

0.13

00.

406

No

Flo

w15

.170

0.05

03/2

3/19

6.05

03.

790

3.71

00.

220

0.42

3N

o F

low

16.0

1003

/24/

195.

960

6.8

6.3

3.96

04.

430

0.19

07.

69.

0N

D0.

424

No

Flo

w12

.800

03/2

5/19

5.75

010

.48.

50.

14.

730

10.0

7.0

<0.

14.

780

4.4

11.0

<0.

10.

190

9.2

10.0

ND

0.42

5N

o F

low

15.2

0003

/26/

195.

290

9.1

5.0

0.1

3.52

09.

26.

0<

0.1

2.52

04.

111

.8<

0.1

0.45

06.

49.

0N

D0.

425

No

Flo

w14

.200

03/2

7/19

4.99

015

.77.

7<

0.1

4.22

08.

87.

0<

0.1

2.77

03.

13.

00.

10.

640

11.6

10.0

ND

0.42

4N

o F

low

11.8

0003

/28/

195.

060

8.0

4.4

0.2

3.81

08.

46.

0<

0.1

2.86

05.

03.

6<

0.1

0.66

011

.211

.00.

20.

425

No

Flo

w12

.240

03/2

9/19

5.02

08.

84.

60.

13.

580

6.8

6.0

<0.

12.

930

5.0

3.2

0.1

0.41

00.

425

No

Flo

w11

.150

03/3

0/19

5.02

04.

068

2.72

00.

630

0.42

5N

o F

low

7.56

003

/31/

195.

010

7.1

5.0

0.1

2.31

12.

110

0.23

00.

427

No

Flo

w10

.130

AV

G5.

946

8.2

6.3

<0.

13.

768

7.5

6.7

<0.

14.

746

4.3

6.5

<0.

11.

298

9.1

11.9

ND

0.1

0.43

0N

o F

low

16.2

85T

OTA

L18

4.34

011

6.81

914

7.13

040

.227

13.3

36N

o F

low

504.

840

2.01

63

Uni

fied

Bea

ch M

onito

ring

#1

Sou

th O

rang

e C

ount

y W

aste

wat

er A

utho

rity

-San

Jua

n C

reek

Oce

an O

utfa

ll

RE

PO

RT

FO

R:

Mar

ch 2

019

RE

PO

RT

FR

EQ

UE

NC

Y:

Mon

thly

RE

PO

RT

DU

E:

May

1, 2

019

EX

AC

T S

AM

PLE

PO

INT

S:

As

spec

ified

in U

nifie

d M

onito

ring

Pla

n

SA

MP

LE S

OU

RC

E:

Rec

eivi

ng w

ater

sur

f zo

neS

AM

PLE

S C

OLL

EC

TE

D B

Y:S

OC

WA

Lab

TY

PE

OF

SA

MP

LE:

Gra

bS

AM

PLE

S A

NA

LYZ

ED

BY

:S

OC

WA

Lab

Tid

al C

ondi

tion:

Hig

h T

ide

833

Wea

ther

:R

ain

CO

MM

EN

TS

:

Tota

lF

ecal

Ent

ero-

Col

iform

Col

iform

cocc

usM

ater

ial o

f S

ewag

e

CF

U/1

00m

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FU

/100

ml

CF

U/1

00m

lO

rigi

nO

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Wat

erH

20W

ater

W

ater

STA

#D

AT

ET

IME

SM

9222

BS

M92

22D

EP

A 1

600

Ons

hore

Off

shor

eG

reas

eO

dor

Col

orTe

mp(

F)

Con

ditio

nO

utle

tB

irds

S0

03/0

6/1

984

5>

=62

058

090

0N

one

Non

eN

one

Non

eB

row

nS

ligh

tly T

urbi

d

S1

03/0

6/1

985

512

040

100

Non

eN

one

Non

eN

one

Gre

en

Slig

htly

Tur

bid

S2

03/0

6/1

981

010

060

40N

one

Non

eN

one

Non

eG

ree

n61

Slig

htly

Tur

bid

DS

B5

03/0

6/1

975

080

078

048

0N

one

Non

eN

one

Non

eB

row

nT

urbi

dF

low

ing

S3

03/0

6/1

990

020

2040

Non

eN

one

Non

eN

one

Gre

en

Slig

htly

Tur

bid

DS

B4

03/0

6/1

990

540

<20

60N

one

Non

eN

one

Non

eG

ree

nS

ligh

tly T

urbi

d

S5

03/0

6/1

991

020

<20

20N

one

Non

eN

one

Non

eG

ree

nS

ligh

tly T

urbi

d

DS

B1

03/0

6/1

992

020

<20

20N

one

Non

eN

one

Non

eG

ree

nS

ligh

tly T

urbi

d

SJC

103

/06

/19

825

>=

2,10

01,

900

3,30

0N

one

Non

eN

one

Non

eB

row

nT

urbi

dF

low

ing

RE

CE

IVIN

G W

AT

ER

LIM

ITA

TIO

NS

:Sin

gle

Sam

ple

Max

imum

- T

otal

col

iform

den

sity

sha

ll no

t exc

eed

10,

000

per

100m

l; F

ecal

col

iform

den

sity

sha

ll no

t exc

eed

400

per

100m

l; E

nter

ococ

cus

dens

ity s

hall

not e

xcee

d 10

4 p

er 1

00m

l.

64

Uni

fied

Bea

ch M

onito

ring

#2

Sou

th O

rang

e C

ount

y W

aste

wat

er A

utho

rity

-San

Jua

n C

reek

Oce

an O

utfa

ll

RE

PO

RT

FO

R:

Mar

ch 2

019

RE

PO

RT

FR

EQ

UE

NC

Y:

Mon

thly

RE

PO

RT

DU

E:

May

1, 2

019

EX

AC

T S

AM

PLE

PO

INT

S:

As

spec

ified

in U

nifie

d M

onito

ring

Pla

n

SA

MP

LE S

OU

RC

E:

Rec

eivi

ng w

ater

sur

f zo

neS

AM

PLE

S C

OLL

EC

TE

D B

Y:S

OC

WA

Lab

TY

PE

OF

SA

MP

LE:

Gra

bS

AM

PLE

S A

NA

LYZ

ED

BY

:S

OC

WA

Lab

Tid

al C

ondi

tion:

Low

Tid

e 10

58

Wea

ther

:C

lear

CO

MM

EN

TS

:

Tota

lF

ecal

Ent

ero-

Col

iform

Col

iform

cocc

usM

ater

ial o

f S

ewag

e

CF

U/1

00m

lC

FU

/100

ml

CF

U/1

00m

lO

rigi

nO

il &

Wat

erH

20W

ater

W

ater

STA

#D

AT

ET

IME

SM

9222

BS

M92

22D

EP

A 1

600

Ons

hore

Off

shor

eG

reas

eO

dor

Col

orTe

mp(

F)

Con

ditio

nO

utle

tB

irds

S0

03/1

4/1

984

0>

=64

042

013

0N

one

Non

eN

one

Non

eB

row

nT

urbi

dF

low

ing

S1

03/1

4/1

985

510

010

036

Non

eN

one

Non

eN

one

Bro

wn

Slig

htly

Tur

bid

S2

03/1

4/1

981

5<

2020

2N

one

Non

eN

one

Non

eB

row

nT

urbi

d

DS

B5

03/1

4/1

980

020

080

8N

one

Non

eN

one

Non

eB

row

nT

urbi

dF

low

ing

S3

03/1

4/1

990

510

010

010

Non

eN

one

Non

eN

one

Bro

wn

Slig

htly

Tur

bid

DS

B4

03/1

4/1

991

080

6010

Non

eN

one

Non

eN

one

Gre

en

Slig

htly

Tur

bid

S5

03/1

4/1

991

540

406

Non

eN

one

Non

eN

one

Gre

en

58S

ligh

tly T

urbi

d

DS

B1

03/1

4/1

992

560

206

Non

eN

one

Non

eN

one

Gre

en

Slig

htly

Tur

bid

C1

03/1

4/1

983

550

040

01,

400

Non

eN

one

Non

eN

one

Bro

wn

Tur

bid

Flo

win

g

RE

CE

IVIN

G W

AT

ER

LIM

ITA

TIO

NS

:Sin

gle

Sam

ple

Max

imum

- T

otal

col

iform

den

sity

sha

ll no

t exc

eed

10,

000

per

100m

l; F

ecal

col

iform

den

sity

sha

ll no

t exc

eed

400

per

100m

l; E

nter

ococ

cus

dens

ity s

hall

not e

xcee

d 10

4 p

er 1

00m

l.

65

Uni

fied

Bea

ch M

onito

ring

#3

Sou

th O

rang

e C

ount

y W

aste

wat

er A

utho

rity

-San

Jua

n C

reek

Oce

an O

utfa

ll

RE

PO

RT

FO

R:

Mar

ch 2

019

RE

PO

RT

FR

EQ

UE

NC

Y:

Mon

thly

RE

PO

RT

DU

E:

May

1, 2

019

EX

AC

T S

AM

PLE

PO

INT

S:

As

spec

ified

in U

nifie

d M

onito

ring

Pla

n

SA

MP

LE S

OU

RC

E:

Rec

eivi

ng w

ater

sur

f zo

neS

AM

PLE

S C

OLL

EC

TE

D B

Y:S

OC

WA

Lab

TY

PE

OF

SA

MP

LE:

Gra

bS

AM

PLE

S A

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ED

BY

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OC

WA

Lab

Tid

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ondi

tion:

Hig

h tid

e 83

8

Wea

ther

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verc

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CO

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:

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ecal

Ent

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Col

iform

Col

iform

cocc

usM

ater

ial o

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CF

U/1

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FU

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CF

U/1

00m

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rigi

nO

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Wat

erH

20W

ater

W

ater

STA

#D

AT

ET

IME

SM

9222

BS

M92

22D

EP

A 1

600

Ons

hore

Off

shor

eG

reas

eO

dor

Col

orTe

mp(

F)

Con

ditio

nO

utle

tB

irds

S0

03/1

9/1

990

390

050

040

0N

one

Non

eN

one

Non

eB

row

n58

Tur

bid

S1

03/1

9/1

991

860

020

030

0N

one

Non

eN

one

Non

eB

row

nT

urbi

d

S2

03/1

9/1

984

0>

=20

060

200

Non

eN

one

Non

eN

one

Bro

wn

Tur

bid

DS

B5

03/1

9/1

982

2>

=20

,00

01,

000

40,0

00

Non

eN

one

Non

eN

one

Bro

wn

58T

urbi

dF

low

ing

S3

03/1

9/1

992

160

030

050

0N

one

Non

eN

one

Non

eB

row

n58

Tur

bid

DS

B4

03/1

9/1

992

270

030

040

0N

one

Non

eN

one

Non

eB

row

nT

urbi

d

S5

03/1

9/1

993

760

<20

50N

one

Non

eN

one

Non

eB

row

nT

urbi

d

DS

B1

03/1

9/1

994

540

<20

40N

one

Non

eN

one

Non

eB

row

nT

urbi

d

C1

03/1

9/1

990

51,

000

400

400

Non

eN

one

Non

eN

one

Bro

wn

Tur

bid

Flo

win

g

RE

CE

IVIN

G W

AT

ER

LIM

ITA

TIO

NS

:Sin

gle

Sam

ple

Max

imum

- T

otal

col

iform

den

sity

sha

ll no

t exc

eed

10,

000

per

100m

l; F

ecal

col

iform

den

sity

sha

ll no

t exc

eed

400

per

100m

l; E

nter

ococ

cus

dens

ity s

hall

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d 10

4 p

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l.

66

Uni

fied

Bea

ch M

onito

ring

#4

Sou

th O

rang

e C

ount

y W

aste

wat

er A

utho

rity

-San

Jua

n C

reek

Oce

an O

utfa

ll

RE

PO

RT

FO

R:

Mar

ch 2

019

RE

PO

RT

FR

EQ

UE

NC

Y:

Mon

thly

RE

PO

RT

DU

E:

May

1, 2

019

EX

AC

T S

AM

PLE

PO

INT

S:

As

spec

ified

in U

nifie

d M

onito

ring

Pla

n

SA

MP

LE S

OU

RC

E:

Rec

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ng w

ater

sur

f zo

neS

AM

PLE

S C

OLL

EC

TE

D B

Y:S

OC

WA

Lab

TY

PE

OF

SA

MP

LE:

Gra

bS

AM

PLE

S A

NA

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ED

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OC

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Lab

Tid

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Low

834

Wea

ther

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MM

EN

TS

:

Tota

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ecal

Ent

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Col

iform

Col

iform

cocc

usM

ater

ial o

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CF

U/1

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FU

/100

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CF

U/1

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rigi

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Wat

erH

20W

ater

W

ater

STA

#D

AT

ET

IME

SM

9222

BS

M92

22D

EP

A 1

600

Ons

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Off

shor

eG

reas

eO

dor

Col

orTe

mp(

F)

Con

ditio

nO

utle

tB

irds

S0

03/2

6/1

990

028

028

010

0N

one

Non

eN

one

Non

eG

ree

nT

urbi

dF

low

ing

S1

03/2

6/1

985

060

2010

Non

eN

one

Non

eN

one

Gre

en

Tur

bid

S2

03/2

6/1

982

080

<20

20N

one

Non

eN

one

Non

eG

ree

nT

urbi

d

DS

B5

03/2

6/1

981

0<

20<

2010

Non

eN

one

Non

eN

one

Bro

wn

Tur

bid

S3

03/2

6/1

984

640

2010

Non

eN

one

Non

eN

one

Gre

en

59T

urbi

d

DS

B4

03/2

6/1

984

5<

20<

202

Non

eN

one

Non

eN

one

Gre

en

Tur

bid

S5

03/2

6/1

984

020

<20

8N

one

Non

eN

one

Non

eG

ree

n59

Tur

bid

DS

B1

03/2

6/1

983

540

<20

8N

one

Non

eN

one

Non

eG

ree

nT

urbi

d

C1

03/2

6/1

990

850

040

015

0N

one

Non

eN

one

Non

eG

ree

nT

urbi

dF

low

ing

RE

CE

IVIN

G W

AT

ER

LIM

ITA

TIO

NS

:Sin

gle

Sam

ple

Max

imum

- T

otal

col

iform

den

sity

sha

ll no

t exc

eed

10,

000

per

100m

l; F

ecal

col

iform

den

sity

sha

ll no

t exc

eed

400

per

100m

l; E

nter

ococ

cus

dens

ity s

hall

not e

xcee

d 10

4 p

er 1

00m

l.

67

San Juan Creek Ocean Outfall

Unified Beach Water Quality Monitoring Stations

SOCWA's NPDES discharge permit requires participation in the South Orange County UnifiedBeach Water Quality Monitoring Program. The monitoring stations below are tested by SOCWASOCWA at least once per week for Total and Fecal Coliform and Enterococcus Bacteria.

Station LocationDSB 5 Doheny Beach – North Creek Outlet 1500’ up-coast from SJCOO

S2 Doheny Beach- Midway between Jetty and San Juan Creek

SJC1 San Juan Creek Mouth – up-coast from SJCOO

S0 Doheny Beach at Outfall; surf line over SJCOO

S1 Doheny Beach Campground; 1,000’ down-coast from SJCOO

DSB 4 Doheny State Beach; 1,900’ down-coast from SJCOO

S3 South Day Use; 2000’ down-coast from SJCOO

S5 Doheny Beach near overpass; 3000’ down-coast from SJCOO

DSB 1 End of Doheny State Beach; 3500’ down-coast from SJCOO

68

69

MONITORING REPORT Offshore


DISCHARGE: San Juan Creek Ocean Outfall

REPORT FOR: March 2019 REPORT FREQUENCY: Monthly

REPORT DUE: May 1, 2019

SAMPLE SOURCE: Receiving water, nearshore and offshore SAMPLING FREQUENCY: Monthly

EXACT SAMPLE POINTS: As specified in permit TYPE OF SAMPLE: Grab

SAMPLES COLLECTED BY: Seaventures/SOCWA staff

SAMPLES ANALYZED BY: SOCWA Lab

Comments: HT 802

Total Fecal Entero- 0 - NoneColiform Coliform coccus 1 - Mild

Sta Sample Sample CFU/100ml CFU/100ml CFU/100ml Sample Oil & Sewage 2 - Moderate

No. Depth Date SM9222B SM9222D EPA 1600 Time Grease Debris 3 - Severe

A-1 Surface 03/05/19 <2 <2 <2 925 0 0

A-1 Mid depth 03/05/19 60 20 <10

A-2 Surface 03/05/19 2 <2 <2 928 0 0

A-2 Mid depth 03/05/19 <10 <10 <10

A-3 Surface 03/05/19 <2 <2 <2 933 0 0

A-3 Mid depth 03/05/19 <10 <10 <10

A-4 Surface 03/05/19 <2 2 <2 939 0 0

A-4 Mid depth 03/05/19 <10 <10 <10

A-5 Surface 03/05/19 <2 <2 <2 935 0 0

A-5 Mid depth 03/05/19 <10 <10 <10

B-1 Surface 03/05/19 8 2 4 918 0 0

B-1 Mid depth 03/05/19 10 <10 <10

B-2 Surface 03/05/19 <2 <2 <2 947 0 0

B-2 Mid depth 03/05/19 <10 <10 <10

N1 Surface 03/05/19 10 6 6 910 0 0

N2 Surface 03/05/19 32 10 24 907 0 0

N3 Surface 03/05/19 34 10 40 903 0 0

N4 Surface 03/05/19 <2 <2 <2 859 0 0

N5 Surface 03/05/19 2 <2 <2 857 0 0

N6 Surface 03/05/19 <2 <2 <2 855 0 0

REQUIREMENT: (1) Floating particulates and grease and oil shall not be visible. (2) The discharge of waste shall not cause aesthetically undesireable discoloration of the ocean surface.

70

Co

mp

lian

ce S

um

mary

Rep

ort

San

Ju

an

Cre

ek O

cean

Ou

tfall 2019

Ag

en

cy

Vio

lati

on

Co

nsti

tuen

tE

fflu

en

t L

imit

Un

its

Perm

itR

ep

ort

ed

Valu

eP

ote

nti

al

Date

Vio

lati

on

Lim

itF

ine

No

Vio

lati

on

s D

uri

ng

th

is R

ep

ort

ing

Pe

rio

d

SJC

OO

Perm

it O

rder

No

. R

9-2

012-0

012

71

SO

CW

A a

nd

ME

MB

ER

AG

EN

CY

FA

CIL

ITIE

S

SJC

OO

Sp

ill / O

verf

low

Rep

ort

Lo

g -

2019

Ord

er

No

. R

9-2

012-0

012 ~

N

PD

ES

Perm

it N

o. C

A0107417

Esti

mate

dD

ate

Rep

ort

ing

Resp

on

sib

leV

olu

me

Typ

e o

f R

eceiv

ing

Rep

ort

ed

Date

Ag

en

cy

Ag

en

cy

(Gallo

ns)

Dis

ch

arg

eL

ocati

on

/Co

mm

en

tsW

ate

rsT

o S

tate

Reso

lved

No S

pill

s for

this

Monitoring P

eriod

72

Recycled Water Report

73

Co

mp

lia

nc

e S

um

ma

ry R

ep

ort

Re

cyc

led

Wa

ter

Pe

rmit

20

19

Ag

en

cy -

Fa

cilit

yV

iola

tio

nC

on

sti

tue

nt

Eff

lue

nt

Lim

itU

nit

sP

erm

itR

ep

ort

ed

Va

lue

Re

ma

rks

Da

teV

iola

tio

nL

imit

TC

WD

-

RR

WR

P1

0/1

9/2

01

8N

itra

te a

s N

O3

An

nu

al

mg

/L4

56

8R

esu

lts r

ep

ort

ed

in

Ja

nu

ary

. A

ge

ncy to

be

gin

qu

art

erl

y a

cce

lera

ted

mo

nito

rin

g.

SO

CW

A -

RT

P1

/16

/20

19

-

1/2

2/2

01

9C

olif

orm

30

-da

y M

ax

cfu

/10

0m

L2

33

7-5

48

Th

ere

we

re s

ix in

sta

nce

s o

f exceedances

of

MP

N g

rea

ter

tha

n 2

3

cfu

/10

0m

L. P

erm

it lim

its n

o m

ore

th

an

on

e s

am

ple

in

exce

ss o

f 2

3 in

30

da

y

pe

rio

d. C

hlori

ne

co

nta

ct b

asin

pa

st sch

ed

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d a

nn

ua

l m

ain

ten

an

ce

du

e t

o

sto

rm a

s k

ey c

on

trib

uto

r to

exceedances.

C

hlo

rin

e c

on

tact b

asin

cle

an

ed

ea

rly F

eb

rua

ry.

SO

CW

A -

RT

P1

/16

/20

19

Co

lifo

rmIn

sta

ne

ou

scfu

/10

0m

L2

40

54

8

Ch

rlo

ine

co

nta

ct b

asin

pa

st sch

ed

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d a

nn

ua

l m

ain

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ce

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e to

sto

rm a

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ke

y c

on

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uto

r to

excce

da

nce

s. C

hlo

rin

e c

on

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asin

cle

an

ed

ea

rly

Fe

bru

ary

.

SO

CW

A -

RT

P1

/22

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19

-

1/3

0/2

01

9C

olif

orm

7 D

ay M

ed

ian

cfu

/10

0m

L2

.23

-37

Th

ere

we

re n

ine

exce

ed

an

ce

s o

f th

e 7

da

y m

ed

ian

. C

hlori

ne

co

nta

ct

ba

sin

pa

st sch

ed

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d a

nn

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l m

ain

ten

an

ce

du

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torm

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on

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uto

r

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ce

s. C

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rin

e c

on

tact b

asin

cle

an

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rly F

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ry.

SO

CW

A -

RT

P1

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01

9M

an

ga

ne

se

12

-Mo

nth

mg

/L0

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0.0

7

SO

CW

A -

RT

P1

/3/2

01

9T

DS

12

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nth

mg

/L1

00

01

02

4S

OC

WA

be

ga

n a

cce

lera

ted

mo

nito

rin

g.

SM

WD

- 3

A1

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01

9M

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ga

ne

se

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nth

mg

/L0

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lan

t o

fflin

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ut ru

nn

ing

an

nu

al a

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rag

e c

on

tin

ue

s to

be

ab

ove

th

e p

erm

it

limit.

SO

CW

A -

RT

P2

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01

9M

an

ga

ne

se

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-Mo

nth

mg

/L0

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CW

A -

RT

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01

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DS

12

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nth

mg

/L1

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01

07

2

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CW

A -

CT

P2

/28

/20

19

Ma

ng

an

ese

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nth

mg

/L0

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lan

t o

fflin

e b

ut ru

nn

ing

an

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e c

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s to

be

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ove

th

e p

erm

it

limit.

SM

WD

- 3

A2

/7/2

01

9M

an

ga

ne

se

12

-Mo

nth

mg

/L0

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0.0

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SM

WD

- 3

A2

/9/2

01

9C

olif

orm

Insta

ne

ou

scfu

/10

0m

L<

22

41

9S

usp

ecte

d s

am

ple

co

nta

min

atio

n.

SO

CW

A -

RT

P3

/5/2

01

9M

an

ga

ne

se

12

-Mo

nth

mg

/L0

.05

0.0

7

SM

WD

- 3

A3

/20

/20

19

Ma

ng

an

ese

12

-Mo

nth

mg

/L0

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0.0

7

Wa

ste

Dis

ch

arg

e R

eq

uir

em

en

t O

rde

r 9

7 -

52

74

QU

AR

TE

RLY

R

EC

YC

LE

D

WA

TE

R

MO

NIT

OR

ING

Monitoring P

eriod E

ndin

g:

Mar

31,

2019

Constitu

ent

Units

12-m

onth

Avg

IRW

D-L

AW

RP

ET

WD

-WR

PT

CW

DS

MW

D O

so

SM

WD

Chiq

uita

SM

WD

Nic

hols

MN

WD

-3A

MN

WD

-RT

PS

CW

D-C

TP

Maxim

um

12-m

onth

12-m

onth

12-m

onth

12-m

onth

12-m

onth

12-m

onth

12-m

onth

12-m

onth

12-m

onth

Perm

it L

imit

Avera

ge

Avera

ge

Avera

ge

Avera

ge

Avera

ge

Avera

ge

Avera

ge

Avera

ge

Avera

ge

***

***

TD

Sm

g/L

10

00

75

79

57

96

27

94

81

28

60

85

51

,14

18

90

Chlo

ride

mg/L

37

51

43

21

82

59

17

21

94

24

62

00

26

82

55

Sulfate

mg/L

40

02

25

30

52

75

21

01

99

19

32

15

36

52

32

Sodiu

mm

g/L

No

ne

14

51

83

18

41

60

16

01

87

14

71

83

17

7

Alk

alin

ity

mg/L

No

ne

--

--

--

24

02

62

18

2

Adju

ste

d S

AR

Ratio

No

ne

5.0

5-

4.5

15

.03

5.1

56

.04

4.6

74

.06

4.0

5

Iron

mg/L

0.3

0.0

56

0.0

83

0.0

17

0.0

28

0.1

53

0.0

22

0.1

20

.15

50

.09

7

Manganese

mg/L

0.0

50

.03

10

.01

20

.01

10

.01

80

.04

30

.01

40

.07

00

.08

60

.05

9

MB

AS

mg/L

0.5

0.0

70

.00

0.1

70

.16

0.2

10

.12

0.0

50

.03

0.0

3

Boro

nm

g/L

0.7

50

.24

0.2

60

0.2

97

0.3

53

0.3

73

0.3

55

0.3

10

.33

00

.34

Flu

oride

mg/L

No

ne

0.3

30

.99

00

.29

0.8

07

0.6

00

.50

0.7

50

.94

0.7

0

Tota

l O

rganic

Carb

on

mg/L

No

ne

10

.5-

9.9

12

.61

0.7

8.0

9.7

13

.41

0.0

*T

he L

AW

RP

12-m

onth

perm

it lim

its a

re lis

ted b

elo

w:

**T

he E

TW

D 1

2-m

onth

perm

it lim

its a

re lis

ted b

elo

w:

***

The C

TP

12-m

onth

perm

it lim

its a

re lis

ted b

elo

w:

TD

S910 m

g/L

TD

S1200 m

g/L

Chlo

ride

400 m

g/L

TD

S

1000 m

g/L

Chlo

rid 1

80 m

g/L

Sulfate

340 m

g/L

Sulfate

500 m

g/L

SO

UT

H O

RA

NG

E C

OU

NT

Y W

AS

TE

WA

TE

R A

UT

HO

RIT

Y

75

Annual

Agency

Jan '19

Feb '19

Mar

'19

Apr

'19

May '19

Jun '19

Jul '1

9A

ug '19

Sep '19

Oct '1

9N

ov '19

Dec '19

Tota

ls

CS

JC

13-A

Pla

nt/M

NW

D0.0

00.0

00

0.0

00

0.0

00

CS

JC

2C

hiq

uita/S

MW

D0.1

80.0

03

3.8

92

4.0

79

CS

JC

3N

on-D

om

estic W

ell

13.2

93.4

10

11.5

00

28.2

00

ET

WD

Regio

n 8

23.6

410.0

87

41.0

28

74.7

58

IRW

D4

IRW

D -

835.0

011.2

53

16.5

45

62.8

00

4IR

WD

- 9

15.7

22.9

68

10.9

73

29.6

62

SC

WD

SO

CW

A C

TP

-0.8

32

0.0

00

0.0

00

-0.8

32

MN

WD

JR

P245.5

4221.4

82

112.3

21

579.3

4

3-A

Pla

nt

0.0

014.3

53

74.8

50

89.2

03

5C

TP

10.7

11.4

81

-15.5

80

-3.3

90

SM

WD

Oso C

reek

103.4

2142.2

74

151.7

57

397.4

52

Chiq

uita

179.5

345.2

66

55.0

56

279.8

52

Nic

hols

2.0

01.9

67

1.9

36

5.9

08

TC

WD

RR

WR

P41.9

323.7

62

22.5

35

88.2

27

TO

TA

LS

670.1

478.3

486.8

1,6

35.2

6

1 2 3 4 5

Denote

s t

ransfe

r of

recycle

d w

ate

r fr

om

MN

WD

(3A

Pla

nt)

for

use in t

he C

SJC

serv

ice a

rea.

Not

counte

d a

s a

dditio

nal pro

duction.

Denote

s r

ecycle

d w

ate

r purc

hased f

rom

SM

WD

Chiq

uita-W

RP

used in t

he C

SJC

serv

ice a

rea.

Not

counte

d a

s a

dditio

nal pro

duction.

Denote

s n

ondom

estic g

roundw

ate

r pro

duced f

rom

wells

used f

or

landscape irr

igation.

IRW

D p

roduction is f

rom

recycle

d w

ate

r pro

duction,

nonpota

ble

wate

r w

ells

, and s

urf

ace w

ate

r im

poundm

ents.

Denote

s t

ransfe

r of

recycle

d w

ate

r fr

om

SC

WD

(S

OC

WA

CT

P)

for

use in t

he M

NW

D s

erv

ice a

rea.

Not

counte

d a

s a

dditio

nal pro

duction.

Note

: A

ll of

ET

WD

recla

imed w

ate

r pro

duced a

nd u

sed in R

egio

n 8

.

NR

= N

o R

eport

Recycle

d W

ate

r P

roduction (

ac-f

t) 2

019

SO

CW

A S

erv

ice A

rea

Facili

ty o

r

Regio

n

76

Pretreatment Report

77

78

Agenda Item Legal Counsel Review: N/A Meeting Date: May 16, 2019

TO: SOCWA Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Katie Greenwood, Source Control Manager SUBJECT: Monthly Pretreatment Report, March and April 2019 San Juan Creek Ocean Outfall NPDES Permit #CA0107417 Order #R9-2012-0012 Aliso Creek Ocean Outfall NPDES Permit #CA0107611 Order #R9-2012-0013 Summary of Program Activities EPA published a new rule for Management Standards for Hazardous Waste Pharmaceuticals on February 22, 2019, and SOCWA staff will be drafting a facility notification letter which may be circulated through SOCWA’s MAs. Before finalizing a Notification Letter, staff is waiting on further clarification and guidance from Region 9 EPA and Headquarters most importantly related to which facilities the prohibition applies and whether SOCWA is required to amend its ordinance to include specific language related to the new prohibition. Staff will be seeking clarification from EPA staff at the annual National Association of Clean Water Agencies (NACWA) Pretreatment Workshop in May. State contractors conducted a Pretreatment Compliance Audit (PCA) of SOCWA’s Pretreatment Program on December 5-6, 2018. SOCWA Staff continues to wait on the issuance of the report and now understands that it should be issued by June 2019. Permit Related Activities The following Wastewater Discharge (WD) Permits, Special Wastewater Discharge (SWD) Permits, Nuisance Water-Special Wastewater Discharge (NSWD) Permits, Non-Industrial Wastewater Discharge (NIWD) forms, and BMP letters were issued or are in the process of being drafted for issuance: CLB - NSWD Permit No. CLB-N4-001 – Multiple Dry Weather Diversions – Renewal NSWD Permit to continue to allow dry weather diversion flows to be discharged to the sewer. A renewal permit was issued on July 30, 2018. SCWD and CLB have worked out a New Agreement for three diversion structures located in SCWD jurisdiction and operated by CLB Staff. Once signed, SOCWA will modify the CLB NSWD Permit and attach the Agreement. EBSD – NSWD Permit No. EBSD-N4-001 – Dry Weather Diversion - Renewal NSWD Permit to continue to allow dry weather diversion flows to be discharged to the sewer. An NSWD renewal permit application was received on April 9, 2019, and a renewal permit issued on April 15, 2019. CSC – WD Permit No. CSC-2-009 – Custom Flavors - Permit modified on April 11, 2019, to increase the allowable Cleaning In Place (CIP) WD flow limit from 500 gallons to 800 gallons per day (gpd). CSC- NSWD Permit No. CSC-N4-001 – Multiple Dry Weather Diversions – Renewal Permit to continue to allow dry weather diversion flows to be discharged to the sewer. The present permit expires on May 20, 2019. A renewal permit application was provided to CSC on April 16, 2019.

Monthly Pretreatment Report for March and April 2019 May 9, 2019

79

SOCWA staff expects a new development, Marblehead, to be added as an additional diversion area to the NSWD renewal permit. Staff plans to visit/inspect all diversion areas prior to renewal. Inspections CSC – On March 25, 2019, SOCWA staff inspected the SDG&E satellite facility, located at 674 Camino De Los Mares, San Clemente 92673. The inspection yielded no major findings and verified current equipment and procedures presently in use at the site. Enforcement CSJC Groundwater Treatment Plant, 32470 Paseo Adelanto, San Juan Capistrano, CA 92675. Issued a Warning Notice of Non-Compliance (WNON) on March 26, 2019, for using incorrect laboratory methods when measuring parameters associated with the self-monitoring performed in February 2019 in compliance with requirements tied to its SWD Permit for CIP wastewater discharged to the sewer. Two samples of the discharge were collected in March 2019. Correct laboratory methods were used, and all measured parameters were compliant with permit limits. Public Outreach Staff participated in the SMWD Water Festival on May 4, 2019. Staff gave away SOCWA paper straws and other small items such as rulers and key chains. Staff passed out educational flyers and brochures and discussed SOCWA’s commitment to the environment with public participants. Training and Committee Meetings Attended On March 26, 2019, SOCWA staff attended the Industry Advisory Council Meeting where Los Angeles County Sanitation District (LACSD) provided a presentation on effective industrial inspection procedures. On April 10, 2019, staff attended day one of the 2019 CWEA Annual Conference in Palm Springs. On May 1, 2019, staff attended the Southern California Alliance of POTWs (SCAP) Wastewater Pretreatment Committee meeting. The City of Los Angeles presented its pretreatment Cannabis Program, and the group discussed Federal and State regulatory pretreatment updates.

Monthly Pretreatment Report for March and April 2019 May 9, 2019

80

Summary of IWS Activities, Enforcement and Types of IUs in the SOCWA Service Area - YTD through April 24, 2019

MA Events Permit NIWD BMP FSE OSE Closed Enforcement # of IUs CLB (S) 0 3 2 5 8 111 0 0 129 CSC (M) 0 7 35 18 181 1283 0 0 1524 CSJC (S) 0 2 27 59 137 1669 0 1 1894 ETWD (M) 0 3 98 0 262 134 0 0 497 EBSD (U) 0 1 0 0 0 0 0 0 1 IRWD (S) 0 4 51 21 63 920 0 0 1059 MNWD (S) 44 4 124 40 625 2102 8 0 2895 SMWD (S) 30 6 19 20 197 781 8 0 1023 SCWD (S) 0 7 33 7 148 184 0 1 380 TCWD (S) 0 11 0 0 7 33 0 0 51 SOCWA (S) 0 3 1 0 0 0 0 1 4 Totals 74 51 390 170 1628 7217 16 3 9457 Dentist (All) 484

Total Known IUs 9941 (S) = SOCWA conducts PT program. NIWD = Non-industrial Waste Discharger. (M) = MA conducts PT program /w SOCWA oversight. BMP = Best Management Practices. (U) = Urban Diversion Only. FSE = Food Service Establishment. YTD = Year to Date. OSE = Other Surveyed Establishment.

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ME

NT

PL

AN

T C

AP

ITA

L P

RO

JE

CT

S

CA

PIT

AL

IM

PR

OV

EM

EN

T P

RO

JE

CT

S L

IQU

IDS

85

336

1-0

00

AW

MA

Ro

ad

Site

s W

est

1 a

nd

2 E

mb

an

km

ent

Pro

tectio

n (

201

9)

De

sig

n

Pro

po

sals

have

be

en

re

ceiv

ed

fro

m T

etr

a T

ech

and

Du

de

k.

Th

ese

pro

po

sa

ls w

ill b

e p

rese

nte

d t

o t

he

En

gin

ee

rin

g C

om

mitte

e o

n M

ay 1

6,

20

19.

336

2-0

00

Alis

o C

ree

k L

on

g T

erm

Re

pa

ir P

lann

ing

(2

01

9)

Pla

nn

ing

Pro

po

sals

have

be

en

re

ceiv

ed

fro

m T

etr

a T

ech

and

Du

de

k.

Th

ese

pro

po

sa

ls w

ill b

e p

rese

nte

d t

o t

he

En

gin

ee

rin

g C

om

mitte

e o

n M

ay 1

6,

20

19.

355

3-0

00

Pla

nt

Dra

inag

e I

mp

rove

me

nts

(2

01

7)

De

sig

n

Te

tra

Te

ch h

as c

om

ple

ted

desig

n.

P

roje

ct

exp

ecte

d t

o

adve

rtis

e f

or

bid

in M

ay 2

01

9.

336

0-0

00

Ve

hic

le S

tora

ge

Bu

ildin

g R

oof

(201

9)

Co

nstr

uction

Pro

ject

co

mp

lete

d b

y O

pera

tion

s s

taff

.

86

Tas

k C

od

eD

esc

rip

tio

nP

has

eS

tatu

s

359

6-0

00

Ap

plie

d W

ate

r V

FD

Pu

mp

Pa

ne

l a

nd

Ele

ctr

ica

l

(AW

T)

(201

8)

Co

nstr

uction

Wo

rk b

y S

S M

ech

an

ica

l in

un

de

rwa

y a

nd

pro

ject

co

mp

letio

n is e

xp

ecte

d b

y M

ay 2

01

9.

336

4-0

00

Ch

lorine

Con

tact

Ba

sin

Mix

er

Co

nstr

uction

(A

WT

)

(201

9)

Co

nstr

uction

Wo

rk b

y S

S M

ech

an

ica

l in

un

de

rwa

y a

nd

pro

ject

co

mp

letio

n is e

xp

ecte

d b

y M

ay 2

01

9.

336

5-0

00

MC

C A

Re

pla

cem

ent

Co

nstr

uction

(A

WT

) (2

01

9)

Co

nstr

uction

Wo

rk b

y S

S M

ech

an

ica

l in

un

de

rwa

y a

nd

pro

ject

co

mp

letio

n is e

xp

ecte

d b

y M

ay 2

01

9.

336

6-0

00

AW

T F

ilte

r V

alv

e U

pg

rade

Con

str

uction

(A

WT

)

(201

9)

Co

nstr

uction

Wo

rk b

y S

S M

ech

an

ica

l in

un

de

rwa

y a

nd

pro

ject

co

mp

letio

n is e

xp

ecte

d b

y M

ay 2

01

9.

('1

8/'1

9)

CA

PIT

AL

IM

PR

OV

EM

EN

T P

RO

JE

CT

AW

T

SO

UT

H O

RA

NG

E C

OU

NT

Y W

AS

TE

WA

TE

R A

UT

HO

RIT

Y

PR

OJ

EC

T C

OM

MIT

TE

E N

O.

15(R

) -

CO

AS

TA

L T

RE

AT

ME

NT

PL

AN

T C

AP

ITA

L P

RO

JE

CT

S

87

SO

UT

H O

RA

NG

E C

OU

NT

Y W

AS

TE

WA

TE

R A

UT

HO

RIT

Y

PR

OJE

CT

CO

MM

ITT

EE

NO

. 17(R

) -

RE

GIO

NA

L T

RE

AT

ME

NT

PL

AN

T C

AP

ITA

L P

RO

JE

CT

S

Task C

od

eD

escri

pti

on

Ph

ase

Sta

tus

3701-0

00

Se

condary

Ele

ctr

ical S

yste

m R

ero

uting (

2014)

Bid

Part

of

the R

TP

Mis

ce

llan

eo

us I

mp

rove

me

nts

20

18

Pro

ject.

B

ids w

ere

re

vie

we

d d

urin

g th

e A

pril 3

, 2

01

9,

Engin

eering

Co

mm

itte

e. A

re

co

mm

en

da

tio

n fo

r

aw

ard

will

be m

ad

e a

t th

e M

ay 1

6, 2

01

9 B

oa

rd

Meeting.

3730-0

00

Prim

ary

Galle

ry U

pgra

de (

2014)

Bid

Part

of

the R

TP

Mis

ce

llan

eo

us I

mp

rove

me

nts

20

18

Pro

ject.

B

ids w

ere

re

vie

we

d d

urin

g th

e A

pril 3

, 2

01

9,

Engin

eering

Co

mm

itte

e. A

re

co

mm

en

da

tio

n fo

r

aw

ard

will

be m

ad

e a

t th

e M

ay 1

6, 2

01

9 B

oa

rd

Meeting.

3702-0

00

Waste

Activate

d S

ludge V

FD

Contr

ol P

anel (2

013)

Bid

Part

of

the R

TP

Mis

ce

llan

eo

us I

mp

rove

me

nts

20

18

Pro

ject.

B

ids w

ere

re

vie

we

d d

urin

g th

e A

pril 3

, 2

01

9,

Engin

eering

Co

mm

itte

e. A

re

co

mm

en

da

tio

n fo

r

aw

ard

will

be m

ad

e a

t th

e M

ay 1

6, 2

01

9 B

oa

rd

Meeting.

3752-0

00

AW

T N

o.2

Upgra

de D

esig

n (

2017)

Desig

n

This

pro

ject is

sch

ed

ule

d to

ad

ve

rtis

e fo

r b

id in

May 2

019.

3781-0

00

Prim

ary

Scum

Skim

mer

Repla

cem

ent (2

018)

Desig

n

Desig

n c

om

ple

ted

by L

ee

& R

o; th

is w

ork

will

be

bid

in 2

021.

3784-0

00

DA

F (

Mannic

h)

Poly

mer

Syste

m

Repla

cem

ent

(2018)

Bid

Part

of

the R

TP

Mis

ce

llan

eo

us I

mp

rove

me

nts

20

18

Pro

ject.

B

ids w

ere

re

vie

we

d d

urin

g th

e A

pril 3

, 2

01

9,

Engin

eering

Co

mm

itte

e. A

re

co

mm

en

da

tio

n fo

r

aw

ard

will

be m

ad

e a

t th

e M

ay 1

6, 2

01

9 B

oa

rd

Meeting.

3785-0

00

DA

F D

issolu

tion T

ank S

yste

m R

epla

cem

ent (2

018)

Bid

Part

of

the R

TP

Mis

ce

llan

eo

us I

mp

rove

me

nts

20

18

Pro

ject.

B

ids w

ere

re

vie

we

d d

urin

g th

e A

pril 3

, 2

01

9,

Engin

eering

Co

mm

itte

e. A

re

co

mm

en

da

tio

n fo

r

aw

ard

will

be m

ad

e a

t th

e M

ay 1

6, 2

01

9 B

oa

rd

Meeting.

('18/'19)

CA

PIT

AL

IM

PR

OV

EM

EN

T P

RO

JE

CT

LIQ

UID

S

88

SO

UT

H O

RA

NG

E C

OU

NT

Y W

AS

TE

WA

TE

R A

UT

HO

RIT

Y

PR

OJE

CT

CO

MM

ITT

EE

NO

. 17(R

) -

RE

GIO

NA

L T

RE

AT

ME

NT

PL

AN

T C

AP

ITA

L P

RO

JE

CT

S

Task C

od

eD

escri

pti

on

Ph

ase

Sta

tus

3786-0

00

Prim

ary

Galle

ry M

echanic

al and E

lectr

ical U

pgra

de

(2018)

Bid

Part

of

the R

TP

Mis

cella

neous I

mpro

vem

ents

2018

Pro

ject. B

ids w

ere

revie

wed d

uring the A

pril 3, 2019

Engin

eering C

om

mitte

e. A

recom

mendation for

aw

ard

will

be m

ade a

t th

e M

ay 1

6, 2019 B

oard

Meeting.

3367-0

00

South

west In

fluent S

ew

er

and M

anhole

Desig

n

(2019)

Desig

n

The d

raft

RF

P f

or

this

ite

m w

ill b

e p

resente

d to the

Engin

eering C

om

mitte

e a

fter

com

ple

tion o

f th

e M

oulton

Nig

uel W

ate

r D

istr

ict stu

dy.

3368-0

00

Aera

tion S

yste

m U

pgra

de (

2019)

Desig

n

This

pro

ject is

schedule

d to a

dvert

ise for

bid

on

May 2

019.

3369-0

00

Aera

tion G

ate

Repla

cem

ent (2

019)

Desig

n

This

pro

ject is

schedule

d to a

dvert

ise for

bid

on

May 2

019.

4008-0

00

Eff

luent E

qualiz

ation P

ond a

nd G

ate

Conditio

n

Assessm

ent (2

017)

(NC

P)

Conditio

n

Assessm

ent

Due to w

eath

er,

this

will

be d

ela

yed u

ntil S

pring o

f 2020.

3761-0

00

Exte

rnal Lig

hting U

pgra

de (

2017)

Bid

This

ite

m h

as b

een r

em

oved f

rom

the M

iscella

neous

Impro

vem

ents

2018 p

roje

ct and w

ill b

e r

epackaged in a

subsequent pro

ject.

3370-0

00

Adm

inis

tration B

uild

ing R

epair D

esig

n (

2019)

Desig

n T

his

pro

ject has b

een a

ward

ed to T

etr

a T

ech.

3371-0

00

West S

lope P

rote

ction E

valu

ation (

2019)

Stu

dy

This

pro

ject has b

een a

ward

ed to T

etr

a T

ech.

3372-0

00

Moto

r C

ontr

ol C

ente

r A

, G

, H

Desig

n (

2019)

Desig

n

The S

OC

WA

Board

appro

ved the a

ward

of

contr

act to

Lee &

Ro a

t th

e M

arc

h 7

, 2019, S

OC

WA

Board

Meeting.

3373-0

00

South

sid

e P

lant F

loodin

g E

valu

ation (

2019)

Stu

dy

This

pro

ject has b

een a

ward

ed to T

etr

a T

ech.

3374-0

00

SE

Ele

ctr

ical M

anhole

Reconstr

uction (

2018)

Desig

n

The S

OC

WA

Board

appro

ved the a

ward

of

contr

act to

Lee &

Ro a

t th

e M

arc

h 7

, 2019, S

OC

WA

Board

Meeting.

3788-0

00

PLC

Upgra

de (

2018)

Constr

uction

Pro

ject underw

ay b

y S

OC

WA

Opera

tions D

ept.

CA

PIT

AL

IM

PR

OV

EM

EN

T P

RO

JE

CT

CO

MM

ON

('18/'19)

CA

PIT

AL

IM

PR

OV

EM

EN

T P

RO

JE

CT

LIQ

UID

S

89

SO

UT

H O

RA

NG

E C

OU

NT

Y W

AS

TE

WA

TE

R A

UT

HO

RIT

Y

PR

OJE

CT

CO

MM

ITT

EE

NO

. 17(R

) -

RE

GIO

NA

L T

RE

AT

ME

NT

PL

AN

T C

AP

ITA

L P

RO

JE

CT

S

Task C

od

eD

escri

pti

on

Ph

ase

Sta

tus

3375-0

00

Phase I S

olid

s P

ipin

g U

pgra

de (

2019)

Constr

uction

This

pro

ject is

expecte

d to a

dvert

ise f

or

bid

in J

une

2019.

3376-0

00

Dew

ate

ring R

oom

Flo

or

Sealin

g a

nd L

ighting

(2019)

Desig

n

Harp

er

& A

ssocia

tes h

as b

een r

eta

ined to p

rovid

e a

specific

ation f

or

the f

loor

sealin

g.

3377-0

00

Energ

y B

uild

ing R

oof

and B

reezew

ay (

2019)

Bid

Part

of

the R

TP

Mis

cella

neous Im

pro

vem

ents

2018

Pro

ject. B

ids w

ere

revie

wed d

uring the A

pril 3, 2019

Engin

eering C

om

mitte

e. A

recom

mendation f

or

aw

ard

to F

ilanc w

ill b

e m

ade a

t th

e M

ay 1

6, 2019 B

oard

Meeting.

3379-0

00

SE

T P

ipin

g R

econstr

uction (

2019)

Constr

uction

This

pro

ject is

expecte

d to a

dvert

ise f

or

bid

in J

une

2019.

3790-0

00

Solid

s A

rea U

pgra

de D

esig

n (

2018)

Desig

n

Lee &

Ro is w

ork

ing o

n the d

esig

n f

or

the m

odific

ations

to the d

igeste

r gas p

ipin

g.

CA

PIT

AL

IM

PR

OV

EM

EN

T P

RO

JE

CT

SO

LID

S

('18/'19)

90

Task

Co

de

De

sc

rip

tio

nP

has

eS

tatu

s

318

1-0

00

Air V

acuu

m R

ele

ase

Va

lve

Rep

lacem

ent

Re

ach

D

(201

8)

Stu

dy

Te

chn

ica

l m

em

ora

nd

um

re

ceiv

ed f

rom

Te

tra

Te

ch.

Th

e

pro

ject

wa

s r

evie

we

d w

ith

th

e S

OC

WA

En

gin

ee

ring

Co

mm

itte

e o

n N

ove

mb

er

8,

201

8.

Co

nstr

uction

will

be

pro

gra

mm

ed in

to f

utu

re b

ud

ge

ts.

318

2-0

00

Air V

acuu

m R

ele

ase

Va

lve

Rep

lacem

ent

Re

ach

E

(201

8)

Stu

dy

Te

chn

ica

l m

em

ora

nd

um

re

ceiv

ed f

rom

Te

tra

Te

ch.

Th

e

pro

ject

wa

s r

evie

we

d w

ith

th

e S

OC

WA

En

gin

ee

ring

Co

mm

itte

e o

n N

ove

mb

er

8,

201

8.

Co

nstr

uction

will

be

pro

gra

mm

ed in

to f

utu

re b

ud

ge

ts.

400

4-0

00

Tra

il B

rid

ge

Cre

ek C

rossin

g P

rote

ctio

n (

Re

ach

D)

De

sig

n

Dra

ft m

em

ora

nd

um

re

ceiv

ed

fro

m T

etr

aT

ech;

pre

se

nta

tio

n w

as m

ade

at

En

gin

ee

ring

Co

mm

itte

e o

n

No

ve

mb

er

8,

20

18

. D

ire

ctio

n w

as m

ad

e t

o

Te

tra

Te

ch

re

ga

rdin

g C

EQ

A p

roce

ss.

Task

Co

de

De

sc

rip

tio

nP

has

eS

tatu

s

348

0-0

00

Inte

rnal S

eal R

epla

cem

ent

(201

8)

De

sig

n

A p

urc

hase

ord

er

has b

ee

n issu

ed

to

Bla

ck &

Ve

atc

h t

o

pro

vid

e d

esig

n d

ocu

me

nts

. T

he p

roje

ct

is e

xp

ecte

d t

o

adve

rtis

e f

or

bid

din

g in

Ma

y,

201

9.

400

4-0

00

Em

erg

ency P

lan D

eve

lopm

ent

(201

6)

(NC

P)

Stu

dy

SO

CW

A s

taff

pre

pa

rin

g F

inal P

lan b

ase

d o

n

pre

limin

ary

wo

rk c

om

ple

ted

by B

lack &

Ve

atc

h.

Ta

rge

t

co

mp

letion

is J

un

e,

201

9.

PR

OJ

EC

T C

OM

MIT

TE

E N

O.

24 -

AL

ISO

CR

EE

K O

CE

AN

OU

TF

AL

L C

AP

ITA

L P

RO

JE

CT

S

('1

8/'1

9)

CA

PIT

AL

IM

PR

OV

EM

EN

T P

RO

JE

CT

S

SO

UT

H O

RA

NG

E C

OU

NT

Y W

AS

TE

WA

TE

R A

UT

HO

RIT

Y

PR

OJ

EC

T C

OM

MIT

TE

E N

O.

21 -

EF

FL

UE

NT

TR

AN

SM

ISS

ION

MA

IN C

AP

ITA

L P

RO

JE

CT

S

('1

8/'1

9)

CA

PIT

AL

IM

PR

OV

EM

EN

T P

RO

JE

CT

S

SO

UT

H O

RA

NG

E C

OU

NT

Y W

AS

TE

WA

TE

R A

UT

HO

RIT

Y

91

SO

UT

H O

RA

NG

E C

OU

NT

Y W

AS

TE

WA

TE

R A

UT

HO

RIT

Y

Ta

sk

Co

de

De

sc

rip

tio

n

Fis

ca

l

Ye

ar

18

/19

4th

Qtr

1s

t Q

tr2

nd

Qtr

3rd

Qtr

4th

Qtr

FA

CIL

ITY

IM

PR

OV

EM

EN

TS

PA

CK

AG

E B

CC

CC

C

321

3-0

00

Wa

ter

Syste

m P

ipin

g I

mp

rove

me

nts

(2

01

4)

CC

CC

C

320

2-0

00

Pre

limin

ary

and

Prim

ary

Tre

atm

ent

Imp

rove

me

nts

(Pa

cka

ge

"B

") (

201

6)

CC

CC

C

328

5-0

00

Ma

in P

lant

Dra

in L

ine R

econ

str

uction

(2

01

8)

CC

CC

C3

28

0-0

00

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97

Agenda Item Legal Counsel Review: No Meeting Date: May 16, 2019

TO: SOCWA Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Jim Burror, Director of Operations SUBJECT: Consideration of Contract Addendum #1 of Chloro-Alkali Agreement with

Olin Chemical for MNWD Operation of Plant 3A Summary A Chloro-Alkali agreement with Olin Corporation, DBA Olin Chloro-Alkali Products, (Olin) provides Bleach to SOCWA and its member agencies. This chemical is necessary for the disinfection of recycled water and to control filamentous bacteria that can degrade the wastewater treatment process. Moulton Niguel Water District (MNWD) is taking over operations of the 3A Treatment Plant from Santa Margarita Water District; they are not included in the chemical contract for Chloro-Alkali products. This Addendum is to add MNWD to the Olin contract. The current contract expires in October 2019. Discussion/Analysis MNWD and Olin have asked that MNWD be added to the Master Agreement to extend the existing pricing and terms for Chloro-Alkali deliveries to the 3A Treatment Plant. The Master Agreement also provides Chloro-Alkali products to Santa Margarita Water District, El Toro Water District, Trabuco Canyon Water District, and the City of San Clemente. The proposed Addendum #1 will be prepared and approved as to form by SOCWA Counsel. Prior Related Project Committee or Board Action(s) A one-year extension of the Chloro-Alkali products contract was approved in October 2018. Fiscal impact None Recommendation Staff recommends that the Board of Directors authorize staff to enter into Addendum #1 with Olin to extend Chloro-Alkali products deliveries to Moulton Niguel Water District for the 3A Treatment Plant, in a form approved by Counsel.

98


TO: SOCWA Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Jim Burror, Director of Operations SUBJECT: Consideration of Contract Addendum #1 of Ferric Chloride Agreement

with Miles Chemical for MNWD Operation of Plant 3A Summary A Ferric Chloride chemical contract with Miles Chemical provides Ferric Chloride for SOCWA and its member agencies. This chemical is necessary to maintain compliance with air quality regulation for sulfides in digester gas, control treatment plant odors, and ensure consistent settling in the wastewater treatment process. Moulton Niguel Water District (MNWD) is taking over operations of the 3A Treatment Plant from Santa Margarita Water District; they are not included in the chemical contract for Ferric Chloride. This addendum is to add MNWD to the Miles Chemical contract for Ferric Chloride. The current contract expires in 2020. Discussion/Analysis MNWD and Miles Chemical have asked that MNWD be added to the Master Agreement to extend the existing pricing and terms for Ferric Chloride deliveries to the 3A Treatment Plant. The Master Agreement also provides Ferric Chloride to Santa Margarita Water District, El Toro Water District, Trabuco Canyon Water District, and the City of San Clemente. The proposed Addendum #1 will be prepared and approved as to form by SOCWA Counsel. Prior Related Project Committee or Board Action(s) Ferric Chloride Agreement approval June 2018. Fiscal impact None Recommendation Staff recommends that the Board of Directors approve Addendum #1 with Miles Chemical, Inc. to extend Ferric Chloride deliveries to Moulton Niguel Water District for the 3A Treatment Plant, in a form approved by Counsel.

99

Agenda Item Budgeted: Yes Budget amount: $1,090,000 Line Items: PC 15 Tasks 3364-000,

3596-000, 3365-000 and 3366-000 Legal Counsel Review: No Meeting Date: May 16, 2019

TO: Project Committee 15 FROM: Betty Burnett, General Manager STAFF CONTACT: Roni Young, Associate Engineer SUBJECT: Change Order to SS Mechanical Construction Contract for the Coastal

Treatment Plant Tertiary System Upgrade Project Recommendation The Engineering Committee recommends that the Project Committee No. 15 Board approve Change Order 2 to the construction contract with SS Mechanical Construction for the Coastal Treatment Plant Tertiary System Upgrades Project. Change Orders 1. Recommend Change Order 2 for the construction contract of AWT Pump Valve

Upgrades (PC 15, Task 3364-000)

CO # CO Item Description Change Order Price

Cumulative Change Order*

Status

2 Clearwell Pump Modifications

Labor, material, equipment, and subcontractor costs to perform the work associated with addition of clearwell pump control valves

$50,519.47 $50,519.47 SOCWA Engineering Committee

Recommendation

* Cumulative change order cost for this task code only.

Advisory Status Reviewed and recommended by the SOCWA Engineering Committee on April 3, 2019.

100

Change Orders to S.S. Mechanical Construction Contract Page 2 of 2 May 16, 2019 Financial Status

Original Contract Amount: ____$ 883,211.00 Net change by previous change orders: ____$ 10,687.17 Contract amount prior to this change order: ____$ 893,898.17 Net increase, decrease due to this change order: ____$ 50,519.47 New contract amount, including this change order: ____$ 944,417.64

The overall project remains within budget. The updated project ledger is presented in Exhibit A. This change order is attributed to Project Committee 15 AWT. The cost is fully allocated to the South Coast Water District.

101

Chlorine

Contact Basins

Mixers

Applied Water

VFDs

MCC A

Replace-

ment

AWT Filter

Upgrade Total

Budget (2018/19) 0.125 0.230 0.200 0.535 1.090

Budget Task Codes 3364-000 3596-000 3365-000 3366-000

Actual Bid Costs-Constr. 0.053 0.146 0.194 0.490 0.883

Construction Change

Orders 0.051 0.000 0.000 0.011 0.061

Previous Costs (Prior

Construct and Design) 0.000 0.000 0.000 0.000 0.000

Contingency 0.022 0.074 -0.009 0.009 0.096

Construction Services 0.000 0.010 0.015 0.025 0.050

Total Project Costs 0.125 0.230 0.200 0.535 1.090

Spending

Total Current Spending (0.045) (0.046) (0.185) (0.450) (0.726)

Remaining Spending (0.080) (0.184) (0.015) (0.085) (0.364)

Remaining Budget 0.080 0.184 0.015 0.085 0.364

Exhibit A

Project Cost Ledger: Coastal Treatment Plant

Tertiary Upgrade Project

(Millions)

102



Project Committee No. 15 January 16, 2019

The Special Meeting of the South Orange County Wastewater Authority (SOCWA) Project Committee No. 15 was held on January 16, 2019, at 1:30 p.m., at SOCWA’s Administrative Offices located at 34156 Del Obispo Street, Dana Point, California. The following members of Project Committee No. 15 were present:

MIKE DUNBAR Emerald Bay Service District JOHN PIETIG City of Laguna Beach DENNIS ERDMAN South Coast Water District

Absent:

MATT COLLINGS Moulton Niguel Water District Staff present:

BETTY BURNETT General Manager DANITA HIRSH Administrative Assistant BRIAN PECK Director of Engineering MARY CAREY Finance Controller JIM BURROR Director of Operations AMBER BAYLOR Director of Environmental Compliance

Also Present:

JEREMY JUNGREIS Rutan & Tucker, LLP GREGORY BROWN Brown & Charbonneau, LLP TIFFANY ACKLEY Kidman Law LLP ALLISON BURNS Stradling Yocca Carlson & Rauth, P.C. GREG MOSER Procopio STEVE GREYSHOCK Greycomm, LLC CURT PRINGLE Curt Pringle & Associates PAUL SIMONDS Curt Pringle & Associates RICK SHINTAKU South Coast Water District


Chairperson Dunbar called the meeting to order at 1:32 p.m. 2. Public Comments

None There was concurrence amongst the Committee Members to re-arrange the order of the Agenda by addressing Agenda Item 4 prior to going into Closed Session. 4. Open Session

A. Update on Capital Improvement Projects for Coastal Treatment Plant (CTP) Mr. Peck, Director of Engineering, provided a PowerPoint presentation updating the Committee on the Capital Improvements needed at CTP. An open discussion ensued.

Information item; no action taken.

103

Minutes – Project Committee No. 15 January 16, 2019 Page 2 of 2

B. Potential Funding Options for PC 15 Capital Improvements Projects Ms. Carey, Finance Controller, provided the financial budget and cost impacts for the Coastal Treatment Plant. An open discussion ensued. Information item; no action taken.

The Project Committee No. 15 took a brief recess and convened to Closed Session at 2:10 p.m. 3. Closed Session

A Closed Session was conducted for the following matter:

Existing Litigation per paragraph (1) of subdivision (d) of Government Code Section 54956.9, Case of SOCWA, et al. v. Moulton Niguel Water District Case number RIC1721240.

There were three agencies in attendance for the Closed Session. The agencies in attendance were: City of Laguna Beach, South Coast Water District, and Emerald Bay Service District. The Closed Session concluded at 3:50 p.m. The meeting reconvened to Open Session at 3:50 p.m. Counsel reported, PC-15 authorized the foregoing matters to be reported out of Closed Session:

1. PC-15 recommends that the SOCWA Board of Directors ask Moulton Niguel Water District (MNWD) to pay its share of the Facilities Improvement Project.

2. If MNWD does not pay its share, PC-15 requests SOCWA to finance MNWD's unpaid obligation.

3. PC-15 agrees to allocate the cost of such financing in accordance with the Court's ruling in the pending PC-15 litigation.

4. The PC-15 agencies affirm that they each will pay their shares of the Facilities Improvement Project costs.

5. PC-15 considered the several alternative scopes of the Facilities Improvement Project and determined that the full project needs to be implemented now.

5. Adjournment

There being no further business, Chairperson Dunbar adjourned the meeting at 3:50 p.m. I HEREBY CERTIFY that the foregoing Minutes are a true and accurate copy of the Minutes of the Special Meeting of the South Orange County Wastewater Authority Project Committee No. 15 of January 16, 2019, and approved by the Project Committee No. 15 and received and filed by the Board of Directors of the South Orange County Wastewater Authority.

Betty C. Burnett, General Manager / Secretary SOUTH ORANGE COUNTY WASTEWATER AUTHORITY

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Project Committee No. 15 November 21, 2018

The Special Meeting of the South Orange County Wastewater Authority (SOCWA) Project Committee No. 15 was held on November 21, 2018, at 11:30 a.m., at SOCWA’s Administrative Offices located at 34156 Del Obispo Street, Dana Point, California. The following members of Project Committee No. 15 were present:

MIKE DUNBAR Emerald Bay Service District JOHN PIETIG City of Laguna Beach DENNIS ERDMAN South Coast Water District

Absent: MATT COLLINGS Moulton Niguel Water District

Staff present:

BETTY BURNETT General Manager DANITA HIRSH Administrative Assistant

Also Present:

JEREMY JUNGREIS Rutan & Tucker, LLP GREGORY BROWN Brown & Charbonneau, LLP ADRIANNA OCHOA Procopio TIFFANY ACKLEY Kidman Law LLP


Chairperson Dunbar called the meeting to order at 11:41 a.m. and wished everyone a Happy & Safe Thanksgiving.

2. Public Comments

None The Project Committee No. 15 convened to Closed Session at 11:42 a.m.

3. Closed Session



There were three agencies in attendance for the Closed Session. The agencies in attendance were: City of Laguna Beach, South Coast Water District and Emerald Bay Service District. The Closed Session concluded at 1:58 p.m. Counsel reported there were no reportable items from the Closed Session.

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Minutes – Project Committee No. 15 November 21, 2018 Page 2 of 2 4. Adjournment

There being no further business, Chairperson Dunbar adjourned the meeting at 1:58 p.m. I HEREBY CERTIFY that the foregoing Minutes are a true and accurate copy of the Minutes of the Special Meeting of the South Orange County Wastewater Authority Project Committee No. 15 of November 21, 2018 and approved by the Project Committee No. 15 and received and filed by the Board of Directors of the South Orange County Wastewater Authority.


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Project Committee No. 15 December 5, 2018

The Special Meeting of the South Orange County Wastewater Authority (SOCWA) Project Committee No. 15 was held on December 5, 2018, at 3:00 p.m., at SOCWA’s Administrative Offices located at 34156 Del Obispo Street, Dana Point, California. The following members of Project Committee No. 15 were present:

MIKE DUNBAR Emerald Bay Service District JOHN PIETIG City of Laguna Beach DENNIS ERDMAN South Coast Water District MATT COLLINGS Moulton Niguel Water District

Staff present:

BETTY BURNETT General Manager DANITA HIRSH Administrative Assistant

Also Present:

JEREMY JUNGREIS Rutan & Tucker, LLP GREGORY BROWN Brown & Charbonneau, LLP TIFFANY ACKLEY Kidman Law LLP ALLISON BURNS Stradling Yocca Carlson & Rauth, P.C.


Chairperson Dunbar called the meeting to order at 3:08 p.m. 2. Public Comments

None 3. Open Session

• Chair Comments – None • Committee Member Comments – None • Approval of Minutes

Mr. Jungreis noted a correction to the Closed Session Case Number to reflect the Riverside Case number vs. Orange County Case number. Also, for the presentation of the Minutes for March 15, 2018, correction is to be made to the number of agencies in attendance for the Closed Session were two; South Coast Water District was absent. ACTION TAKEN Motion was made by Director Erdman and 2nd by Director Pietig to approve the March 15, 2018 Minutes as corrected.

Motion carried: Aye 3, Nay 1, Abstained 0, Absent 0 Director Pietig Aye Director Collings Nay Director Erdman Aye Director Dunbar Aye

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Minutes – Project Committee No. 15 December 5, 2018 Page 2 of 4 Ms. Burnett noted to add the “A” to Authority on page 2 of the July 12, 2018 Minutes. ACTION TAKEN Motion was made by Director Erdman and 2nd by Director Pietig to approve the July 12, 2018 Minutes as corrected.


Ms. Burnett noted a typo in the first paragraph of page 1 and to add the “A” to Authority on page 2 of the August 16, 2018 Minutes. ACTION TAKEN Motion was made by Director Erdman and 2nd by Director Pietig to approve the August 16, 2018 Minutes as corrected.


ACTION TAKEN Motion was made by Director Pietig and 2nd by Director Erdman to approve the August 24, 2018 Minutes as submitted.


Ms. Burnett noted to add the “A” to Authority on page 2 of the August 30, 2018 Minutes. ACTION TAKEN Motion was made by Director Erdman and 2nd by Director Pietig to approve the August 30, 2018 Minutes as corrected.


Ms. Burnett stated in the certification of the minutes paragraph, to revise the date to October 2, 2018.

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Minutes – Project Committee No. 15 December 5, 2018 Page 3 of 4 ACTION TAKEN Motion was made by Director Pietig and 2nd by Director Erdman to approve the October 2, 2018 Minutes as corrected.


ACTION TAKEN Motion was made by Director Pietig and 2nd by Director Erdman to approve the October 5, 2018 Minutes as submitted.


Chair Dunbar stated to add the “A” to Authority on page 2. ACTION TAKEN Motion was made by Director Pietig and 2nd by Director Erdman to approve the October 11, 2018 Minutes as corrected.


The Project Committee No. 15 convened to Closed Session at 3:25 p.m. 4. Closed Session



There were three agencies in attendance for the Closed Session. The agencies in attendance were: City of Laguna Beach, South Coast Water District and Emerald Bay Service District. The Closed Session concluded at 6:15 p.m. Counsel reported there were no reportable items from the Closed Session.

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Minutes – Project Committee No. 15 December 5, 2018 Page 4 of 4 5. Adjournment

There being no further business, Chairperson Dunbar adjourned the meeting at 6:15 p.m. I HEREBY CERTIFY that the foregoing Minutes are a true and accurate copy of the Minutes of the Special Meeting of the South Orange County Wastewater Authority Project Committee No. 15 of December 5, 2018, and approved by the Project Committee No. 15 and received and filed by the Board of Directors of the South Orange County Wastewater Authority.


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Agenda Item Budgeted: Yes Budget amount: $13,295,000 Line Item: PC 17 Tasks 3720-000, 3715-

000, 3721-000, 3722-000, 3789-000, and 3791-000

Legal Counsel Review: No Meeting Date: May 16, 2019

TO: Project Committee 17 FROM: Betty Burnett, General Manager STAFF CONTACT: Jason Manning, Senior Engineer SUBJECT: Change Order to Carollo Engineers Construction Services Contract for

the Regional Treatment Plant Cogeneration and Switchgear Upgrade Project

Recommendation The Engineering Committee recommends that the Project Committee No. 17 Board approve Change Order 12 to the construction services contract with Carollo Engineers for the Regional Treatment Plant Cogeneration and Switchgear Upgrade Project. Change Order 1. Recommended Change Order 12 for the construction contract for the Cogeneration

Upgrade Project (PC 17, Task 3722-000)

CO # CO Item Description Change Order Price

Cumulative Change Order*

Status

12 O & M Manual

Compile an Operations and Maintenance Manual. The manual will combine all elements of the newly installed equipment into one document for reference for operations and maintenance staff. Manual will provide overall description of design intent for system operation.

$51,549.00 $51,549.00

SOCWA Engineering Committee

Recommended

Advisory Status Change Order No.12 was reviewed and recommended by the SOCWA Engineering Committee on April 3, 2019.

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Project Committee 17 Page 2 of 2 May 16, 2019 Financial Status

Original Contract Amount: ____$ 298,428.00 Net change by previous change orders: ____$ 170,898.00 Contract amount prior to this change order: ____$ 469,236.00 Net increase, decrease due to this change order: ____$ 51,549.00 New contract amount, including this change order: ____$ 520,785.00

The overall project remains within budget. The allocation of the Change Order cost is shown below.

Member Agency Task 3722-000 El Toro Water District $10,521.15 Emerald Bay Service District $304.14 City of Laguna Beach $5,783.80 Moulton Niguel Water District $30,321.12 South Coast Water District $4,618.79

Total $51,549.00

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Agenda Item Budgeted: No Budget amount: Planned for FY 19/20

Estimated: $16,000-$19,000 Line Item: Department Based Legal Counsel Review: No Meeting Date: May 16, 2019

TO: Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Dina Ash, HR Administrator SUBJECT: Internship Program at SOCWA Summary At the April 9, 2019, Finance Committee meeting, a suggestion to develop an internship program at SOCWA was brought forward by Finance Committee Member Katheryn Freshley representing the El Toro Water District. Director Freshley inquired as to the feasibility of incorporating an internship program at SOCWA. An internship program offers SOCWA the ability to introduce students to work at SOCWA as well as gain project support for the Environmental and Engineering Departments. Staff has identified two specific areas of work in Engineering and Environmental Compliance where an internship program could be beneficial in the coming summer months. SOCWA staff reviewed the internship program with the SOCWA Finance Committee on April 23, 2019. Committee members were pleased with the development and approved the program to move to the Board of Directors for consideration. Discussion/Analysis Before SOCWA offers internship opportunities at SOCWA, an Internship Program approach should be established by Board policy adoption. SOCWA staff reviewed five internship programs in California that represented a mix of both small agencies and large government institutions. Following review, SOCWA staff built on the student intern program from the State of California, and staff modified the program to meet the specific needs of SOCWA for the program. The program was chosen because it met both the business needs of SOCWA while also providing relevant training to future interns in a focused manner. The program attached to this staff report includes templates and program checks to allow for successful deployment beginning July 1, 2019. The draft 2019/2020 Budget includes funding for two departments to support the hiring of two interns, one in Environmental Compliance and one in Engineering. The estimated cost for summer 2019 would be $16,000 to $19,000 based on intern hire/service time period. Recommendation Staff recommends that the Board of Directors establish an internship program policy. attachment(s): SOCWA Student Internship Program

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Student

Internship

Program

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TABLE OF CONTENTS

WELCOME LETTER from the General Manager ............................................................. 3

Why Provide Internships… ............................................................................................... 4

Benefits to Department… ................................................................................................. 4

Benefits to Students… ..................................................................................................... 4

Supervision… ................................................................................................................... 4

INTERNS ............................................................................................................................ 5

How to Begin .................................................................................................................... 5

How to Apply .................................................................................................................... 5

Responsibilities… ............................................................................................................. 5

Intern Rights ..................................................................................................................... 5

Internship Completion… ................................................................................................... 5

SUPERVISING AN INTERN ............................................................................................... 6

How to Begin .................................................................................................................... 6

Hiring an Intern… ............................................................................................................. 6

Student Work Schedules ................................................................................................... 7

Training… ......................................................................................................................... 7

Orientation… .................................................................................................................... 7

Ongoing Training… .......................................................................................................... 7

Mentoring… ..................................................................................................................... 8

Evaluations… ................................................................................................................... 8

Internship Completion…................................................................................................... 9

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Welcome New Intern!

We are pleased to welcome you to South Orange County Wastewater Authority (SOCWA), and to congratulate you on reaching this most exciting stage in your career.

Interning in a field of choice will stand out on a student’s resume and help them with their job search after graduation. Participating interns gain on-the-job training that integrates education, career development and public service, while agencies hosting interns benefit from the contributions of creative and innovative students.

In the next several weeks and months you will be working alongside our experienced staff of wastewater professionals who operate a sophisticated wastewater treatment facility that provides high quality wastewater and related services for the residents and businesses of South Orange County.

Your time here at the Agency will be spent developing the knowledge and skills needed to successfully transition into a career in a wastewater utility, and you will also play an integral role in supporting the Agency’s mission of protecting the environment and public health.

Everyone a student meets during the course of their internship is now a contact. These people can help guide their career path as they make their way into the business world. These people know other people in the industry as well and can provide introductions. The fellow interns they meet may also become great contacts in the future.

We strive to promote and support our Student Internship Program which reinforces a key value of the Agency to foster professional growth, teamwork, and job satisfaction within a diverse workforce.

We hope you will find your internship interesting, meaningful, and rewarding. Sincerely, Betty Burnett General Manager

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Why Provide Internships?

Internships allow students the opportunity to apply their knowledge and skills in a professional setting while still in school.

Internships offer carefully planned and monitored work experience the Intern’s goal is to gain additional knowledge from on the job exposure.

Internships may also be part of an educational program in which students can earn academic credits from their college. Internships may be arranged independently from the curriculum in which students would gain work experience only.

Benefits to Department Immediate assistance to support projects Students will provide new ideas and viewpoints Salary Savings = Low cost to SOCWA Effective public relations ambassadors for SOCWA; Recruitment and

Workforce Planning SOCWA ties are strengthened and communication is improved SOCWA employees can be relieved from performing minor or routine tasks allowing

them to perform higher priority work Students energize a workplace with their enthusiasm and desire to learn

Benefits to Students

Career related experience Gains practical knowledge Opportunity to explore career avenues Valuable work experience for their resumes Potential to earn academic credit Increased self-confidence Enhances conventional classroom learning methods Letter of recommendation from supervisor

Supervision

Student opportunities may exist throughout SOCWA. Each responsible Supervisor will provide a duty statement for each internship.

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INTERNS

Internships allow students the opportunity to apply their knowledge and skills in a professional setting while still in school.

Internships offer carefully planned and monitored work experience with the goal being to gain additional knowledge from on the job exposure. How to Begin

Interns should:

1) Analyze their skills, values and interests to determine the location and working environment desired.

2) Prepare a resume and cover letter and have them critiqued at their career center.

How to Apply Internships are advertised on SOCWA website. Please follow the directions on each individual internship flyer.

Responsibilities

Interns should: • Adhere to agency policies, procedures, and rules governing professional

behavior. • Be punctual and work the required number of hours at times agreed to by the intern

and their supervisor. • Notify their supervisor if they are unable to attend as planned. • Behave and dress appropriately to the workplace. • Respect the confidentiality of the workplace, its clients and its employees. • If things are slow, take the initiative and volunteer for different tasks or other work. • Discuss any problems with their supervisor and, if necessary, with Human Resources.

Intern Rights The department extends worker’s compensation coverage, 457(b) deferred compensation; further information can be obtained from the Human Resources Department. Internship Completion At the end of the internship:

• The intern supervisor will provide the student with a letter of recommendation. • The student Intern will evaluate the overall internship experience. The evaluation form

must be returned to the Human Resources Department.

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SUPERVISING AN INTERN

An intern must have a designated supervisor who is responsible for providing orientation and supervision. This will be someone who is available to the student regularly, and who possesses expertise in the area in which the intern will work. Even if the intern will rotate through various departments to gain broad-based experience, there still should be a single overall supervisor who oversees the internship as a whole.

Because an internship is defined as a learning experience, proper supervision of the intern is essential. The supervisor serves as a teacher, mentor, critic, and boss. Ongoing supervision of the student intern is the key to the success of the internship. This is especially true for students who do not have extensive work experience. Acknowledging and identifying the different expectations between the workplace and school can help interns make a successful transition to the world of work.

An effective method of intern supervision is to have a set time (bi-weekly is recommended) to meet with the intern to review progress on projects, touch base, and provide feedback.

The supervisor will oversee and assign the student intern’s work. If appropriate, the intern supervisor will also provide the student with a letter of recommendation.

How to Begin

To determine if an intern is the right choice for your department, ask yourself the following questions:

• Do you have a specific project or assignment that will provide a quality working and learning opportunity for an intern?

• Can you provide a quality scope of work for the intern? • Can you commit time to develop a student, promote community goodwill, and offer

insight into your organization? • Can you benefit from the latest technology, perspectives, and relevant skills being

used in our schools? • Do you want to help mold the future of California’s talent?

Hiring an Intern

Step 1: Determine if an intern is right for your agency (see questions above)?

Step 2: Determine the scope of work or project/assignment the intern will be working on. Complete the Intern Proposal Form and attach a Duty Statement for the intern position. Submit documents to the Human Resources Department.

Step 3: Before internship employment, Human Resources shall verify the employment eligibility and identity of all employees hired to work:

• Reference check • Background check (if required)

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Student Work Schedules

Work schedules will be flexible, but not to exceed 400 hours per internship per fiscal year (weekend hours may be requested for individual projects).

Training

Training is as important as supervision. SOCWA will provide a training program that will give the intern a clear understanding of what is expected and include information about the duties that will be supervised and evaluated. Refer to the internship duty statement.

Discuss the following with your intern:

• What will the specific duties/responsibilities of the intern be. • How will you provide the intern with regular feedback, guidance and support. • What training will the intern receive (if applicable). • What will the intern need to do if they will be absent from work.

Orientation

Establish goals and objectives, clarify these goals and objectives before the intern begins working. Some interns need more guidance than others, and many factors must be taken into consideration. For example, consider the intern’s educational background, life experience, motivations for the internship and recommendations. Evaluate his or her level of confidence. Is the intern a critical thinker or a creative problem-solver?

Plan to include the following in your orientation:

• Information about the organization. Review documents that are important for them to understand the big picture. Include an organizational chart that explains various roles and responsibilities of employees.

• Location. Introduce the intern to the work facility and familiarize them with areas on and off limits for their daily work. Explain basic safety requirements on each site.

• Structure. Interns might not be familiar with formal workplace procedures (e.g., attendance policies, break times, days off). Make sure to clarify relevant policies and procedures to interns on their first day.

• Introductions. Take time in the beginning of the internship to introduce the intern. Allow more time for conversation with those employees who are likely to interact with the intern regularly. Some interns may be reluctant to seek out co-workers on their own. By making a special effort to encourage those contacts early on, interns will feel more comfortable asking for advice or support later.

Ongoing Training

Interns, as students, appreciate any opportunity to learn new skills or increase their knowledge. Developing a plan for training throughout the internship will keep students interested in the position and ready to tackle new challenges. Ongoing training may include the following:

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• Skill development. There may be a need for training in specific skills such as computer programs, office equipment, or other tasks directly related to the job.

• Shadowing. Allow interns to participate in activities and meetings. Interns may have

leadership potential but not understand the culture of our organization.

• Questions. Interns might not know when to speak or how or what to ask. Assist them in actively learning by explaining and clarifying everything. Suggest and encourage questions at appropriate times.

• Professional conferences or association meetings. If possible, offer interns the opportunity to attend training or networking events. It helps interns to get a feel for the overall mission of your organization, and at the same time make them feel that they are valued.

Mentoring

A mentor is a counselor, guide, tutor, or coach. Valuable internship experiences not only include effective supervision, but also, a large component of mentoring. Most interns seek out internships to develop their own career goals.

Mentors help guide students though their experience. This may mean allowing or encouraging the student to participate in events that may not normally be open to entry- level professionals, such as certain staff meetings, consultations, or other work- related events. Even though these events may not be directly tied to the intern's specific job duties, they will help provide a broad overview of our business and organization.

A mentoring relationship is valuable for both the intern and the professional. The intern has the opportunity to consider his or her experience. The mentor can pass on a wealth of experience and knowledge, and benefits from a fresh viewpoint and new ways of thinking. Evaluations

Evaluation is important to an intern's development and is an opportunity to identify strengths and weaknesses. It is helpful if supervisors evaluate throughout the entire internship, not just at the end. The evaluation should be planned as a learning experience and an opportunity for two-sided feedback.

Regularly scheduled evaluations help avoid common problems with internships, including miscommunication, misunderstanding of job roles, and lack of specific goals and objectives. You may find it helpful to schedule a preliminary evaluation early in the internship (in the second or third week). This will help you understand whether the intern's orientation and training is sufficient or if there are specific areas in which the intern has questions or needs further training.

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Criteria to consider when evaluating an intern:

• Progress towards or accomplishment of learning objectives as stated in the learning agreement.

• Skill development or job knowledge gained over the course of the internship. • Overall contribution to the mission of the organization. • Dependability, punctuality, attendance. • Relations with others, overall attitude. • Potential in the field.

The student will also evaluate the internship experience, which is important in determining the value of the work experience for future interns. Categories might include:

• Was there educational value or merit in the assignment? • Did the position live up to its initial description? • Was the supervisor receptive to your ideas? • Does the experience relate to your major or career goals? • Did you receive a proper job orientation? • Was the supervisor willing and/or capable of answering questions? • Did you develop good work habits?

Internship Completion

An internship should have a clearly stated end date that is identified before the internship begins. Completing a formal evaluation process such as the one described above can help both the site supervisor and the intern bring closure to the experience. If appropriate, a letter of recommendation from the Intern supervisor shall be given to the intern on the last day of work.

You also may want to have some form of acknowledgment such as a lunch with co- workers in the final week of the internship. Because co-workers often have extensive contact with interns, this type of event can be a positive way to recognize the contribution of other employees as well as the intern.

At the end of the internship, the intern’s supervisor will:

• Provide the student with a letter of recommendation, if appropriate. • Evaluate the overall internship experience. This feedback is not only essential for

making necessary program improvements, but also for recognizing those departments that provide outstanding learning opportunities. The evaluation form must be returned to the Human Resources Department.

Attachments: Forms

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Agenda Item Budgeted: No Budget amount: $160,000

FY 2018-19 $15,000 Proposed FY 2019-20 $145,000

Line Item: PC 12 Legal Counsel Review: No Meeting Date: May 21, 2019

TO: Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Amber Baylor, Director of Environmental Compliance SUBJECT: PC 12 Special Indicator Bacterial Study & Intern Support SOCWA staff is seeking concurrence of PC 12 Member Agencies to conduct a three-phase evaluation of the efficacy of HF183 as an indicator of fecal bacteria in South Orange County Watersheds. The study is SOCWA’s response to concerns that without proper methodology for evaluation of the HF183 marker, faulty science could create undue regulatory requirements for recycled water and wastewater collection systems. The background work for the study would be conducted in-house with SOCWA personnel and intern support over the summer months June to September 2019, with funding out of the current FY 2018-19 Budget in the amount of $15,000. For FY 2019-20 an additional Budget of $145,000 will be requested for PC 12 concurrence at the May 23, 2019 Board Budget Workshop. Summary Orange County Public Works (OCPW) is developing a Comprehensive Human Waste Source Reduction Strategy (CHWSRS) Work Plan to meet the requirements of the South Orange County Water Quality Improvement Plan (WQIP) in compliance with the Municipal Separate Storm Sewer System (MS4) permit under the California Industrial General Statewide Permit, Order 2014-0057-DWQ. The CHWSRS plan is the first step in the investigation process of potential inputs that could cause health risks for swimmers and bathers in the SOCWA Service Area. SOCWA has identified background sources of bacteria that could be contributing to false risk to the public. SOCWA staff presented the information to the Water Quality and Innovation Committee meeting at the Santa Margarita Water District on April 16, 2019, and the Finance Committee on April 23, 2019. SOCWA PC12 representatives attended the meetings. The meeting requested that SOCWA provide a draft work plan to address the concerns that the OCPW have identified in concert with the MS4 Co-permittees and the San Diego Regional Water Quality Control Board. The molecular work will be accomplished by a coalition of academic and public health researchers. The bacteria speciation work will be completed by SOCWA staff and a student intern over the summer of 2019. Discussion/Analysis There is a growing effort to use the Hf183 marker as an investigative tool for non-compliance with bacterial standards in a watershed. The draft OCPW CHWSRS plan uses human fecal marker Hf183 as a proxy for identification of high priority locations within the Aliso Creek and San Juan Creek watersheds that are contributing to high bacterial concentrations. The problem is that the Hf183 scientific method does not have an EPA standard method nor was it

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Board of Directors Page 2 of 3 May 16, 2019 recommended by the EPA to be used as a bacterial indicator marker in the 2018 five-year review of 2012 Recreational Water Quality Criteria. There are also questions with the use of this marker as it relates to viability which is at the heart of the molecular research that SOCWA will engage in with academics and other engaged parties. To address the fundamental human health risk questions related to bacterial Total Maximum Daily Loading (TMDL) compliance, SOCWA began an initial investigation of false positives. In March 2019, SOCWA’s laboratory began speciation of enterococcus bacteria from colonies growing on membranes using EPA Method 1600. Preliminary results are consistent with the literature indicating naturalized enterococcus species occurring as positive results. Due to limited staffing, a small sample size has been transferred thus far resulting in a false positive rate of up to 40% which is even higher than what has been reported in the literature. Ferguson et al. (2013) evaluated the intertidal and marine sediments in Dana Point and Huntington Beach in Southern California using the matrices of beach water, urban runoff, and wastewater treatment plant influent and effluent and found that there was an 11-26% failure rate of misidentification of Enterococcus species in regulatory samples. The SOCWA laboratory will continue speciation based on the positive test results through analysis of sample location with historically high enterococcus concentrations in dry and wet weather. SOCWA conducts weekly sampling of the shoreline between Laguna Beach and San Clemente as required by the Unified Beach Monitoring Program in the NPDES permits. There are significant negative ramifications that could be the result of erroneously identifying wastewater facilities as being the source of contaminants in the environment that may be causing harm. Therefore, it is recommended that PC12 members support efforts that are being proposed by SOCWA and others to perform additional testing to evaluate the viability of the Hf183 marker in recycled water and wastewater matrices by California State University, Fullerton and other interested parties. There are three projects with a request for increase funding in FY 18-19 by $15,000 with the remaining funding of $145,000 to be completed in FY19-20. This request will add a new budgeted line item for PC12 for Research Studies. The three research projects are as follows:

Project 1: Application and validation of microbial source tracking biomarkers as indicators of fecal pollution in natural and engineered environments throughout South Orange County, CA.

Project 2: Evaluation of PMA treatment on various matrices compared to EPA approved methods

Project 3: Elucidation of background bacterial species at locations with exceedances of TMDLs.

Bi-monthly progress reports will be provided to the Board in the General Manager’s Report starting July 2019. /// /// /// ///

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Board of Directors Page 3 of 3 May 16, 2019 Budget Impact FY 18-19 & FY 19-20 Cost Impact:

PC12 Member Agency Cost ($) FY 18-19

Cost ($) FY 19-20

CSJC $537.51 $6,786.07

ETWD IRWD MNWD $5,982.73 $62,973.46

SCWD $932.77 $6,974.50

SMWD $6,949.03 $63,727.47

TCWD $597.97 $4,538.50

Total $15,000.00 $145,000.00 Recommendation Staff recommends that the PC 12 Board of Directors authorize staff to undertake the 3-phase study of fecal indicator bacterial as applicable to the South Orange County Watershed and impacts to agencies with recycled water and wastewater systems. Direct staff to include within the proposed PC 12 Budget for FY 2019-20 additional funding in the amount of $145,000. Authorize staff to utilize the SOCWA Internship Program for a portion of the study work.

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Agenda Item Budgeted: Yes Budget amount: $914,250.00 Line Item: PC 2, 3216-000, 3218-000,

3280-000, 3287-000 Legal Counsel Review: No Meeting Date: May 16, 2019

TO: Project Committee 2 Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Roni Young, Associate Engineer SUBJECT: Design During Construction: Award of Engineering Services During

Construction to Carollo Engineers for J. B. Latham Treatment Plant Package “B” Upgrade Project in the amount not to exceed $846,528

Summary This agenda item provides a recommendation for the award of an engineering services contract during construction to Carollo Engineers for the Package “B” Improvements at the J.B. Latham Treatment Plant. Background The JBLTP Package “B” Improvements Project includes the following key elements:

1. Rehabilitation of piping and valves at the Effluent Pump Station 2. Limited equipment rehabilitation of Plant 2 Secondary Sedimentation Basins 3. Structural and equipment rehabilitation of the Plant 1 Secondary Sedimentation

Basins 4. Structural and equipment rehabilitation of the Primary Effluent Channel (Plant 1

portion) 5. Structural and equipment rehabilitation of the Plant 1 Primary Influent Channel and

Sedimentation Basins 6. Structural and equipment rehabilitation of the Plant 2 Primary Influent Channel

Basins 7. Structural and equipment rehabilitation of Dissolved Air Flotation Thickener Nos. 1

and 2 8. Construction of a new Thickened Waste Activated Sludge Pump Station 9. Cleaning and equipment rehabilitation of the Digester 1 and 2 mixing and heating

systems 10. Structural rehabilitation of the Digesters 1 and 2 Control Building roof 11. Equipment rehabilitation of the Digester 3 and Digester 4 heating systems 12. Replacement of the Digesters 3 and 4 Control Building roof stairs 13. Construction of a new boiler inside of the Energy Recovery Building

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Award of Carollo Engineers Construction Services Contract for JBLTP Page 2 of 5 May 16, 2019

14. Removal of the existing boiler within the Digesters 1/2 Control Building 15. Seismic improvements to the Energy Building 16. Structural rehabilitation of the Dewatering Building and Energy Recovery Building

roof including the replacement of the skylights 17. Construction of a new monorail system inside of the Energy Building 18. Demolition of the existing Laboratory Building 19. Miscellaneous plant-wide safety improvements for fall protection 20. Structural and coating repairs within Digester 4 21. Mechanical, electrical and instrumentation improvements associated with Digester 4

rehabilitation

The bidding documents included drawings and specifications by two design firms. Items 1 through 19 in the list above constituted the Package “B” Improvements as designed by Carollo Engineers. Items 20 and 21 were part of the Digester 4 Upgrade designed by Tetra Tech. The construction project was awarded to the apparent low bidder Olsson Construction at the SOCWA Board of Directors meeting on April 4, 2019. Discussion/Analysis SOCWA has traditionally requested the services of the design firm to provide construction support services. These services include the response to the requests for information, review of shop drawings, assistance during start-up, and drafting of the as-built drawings. Firms providing construction support services during the J. B. Latham Treatment Facility Improvements Package “B” project will interface with the 3rd party construction management firm. Carollo Engineers was selected for design through a competitive selection process. The firm submitted a sole-source proposal for engineering support services during construction for SOCWA review. The services are relevant only to the elements design by Carollo Engineers. The scope of work for the project is included as Exhibit A. The proposal includes a small design item for the repair of a leaking manway on Digester No.1. The need for the repair was identified by SOCWA staff during the bid process. After the design has been completed SOCWA staff will ask Olsson Construction for a change order proposal for the manway work during construction. The proposed fee for the engineering services during construction is 5.4% of the construction cost. This is consistent with past projects. Advisory Committee Review The attached proposal for engineering services during construction for the J.B. Latham Treatment Plant Package “B” Improvements was reviewed by the Engineering Committee on March 14, 2019. The present members of Project Committee 2 Engineering Committee recommended the award of the contract to Carollo Engineers.

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Award of Carollo Engineers Construction Services Contract for JBLTP Page 3 of 5 May 16, 2019 The Engineering Committee requested that SOCWA staff include the construction services as part of the design contract during future work. Fiscal Impact Table 1 shows the overall funding required for the project. This table also includes the values for the awarded construction contract Engineering Services During Construction (ESDC) for both Carollo and Tetra Tech and construction management for Butier Engineering. The Butier contract will be brought before the Board of Directors on June 6, 2019. The projected cost in Table 1 also includes an overall 8% allowance for contract amendments. Table 1 - Project Bid and Contingency

Work Item Total Budget

Construction Contract: Olsson

Construction

ESDC - Carollo

ESDC - Tetra Tech

Construction Management Contingency

Package "B" Liquids Improvements

$9,205,832 $7,710,000 $409,389 $0 $469,642 $616,800

Package "B" Common Improvements

$1,444,754 $1,210,000 $64,249 $0 $73,705 $96,800

Package "B" Solids Improvements

$10,056,267 $8,405,000 $372,890 $94,000 $511,977 $672,400

Total $20,706,853 $17,325,000 $846,528 $94,000 $1,055,325 $1,386,000 The allocation of the proposed Carollo engineering services during construction contract is presented in Table 2. Table 2 - Allocation of Cost to Member Agency

Member Agency Allocation Liquids Common Solids Total Moulton Niguel Water District $94,487 $14,360 $80,619 $189,465 City of San Juan Capistrano $125,969 $19,522 $111,867 $257,358

Santa Margarita Water District $70,865 $14,678 $105,826 $191,369 South Coast Water District $118,068 $15,690 $74,578 $208,335

Total $409,389 $64,249 $372,890 $846,528 Recommendation Staff recommends that the Project Committee No. 2 Board approve the award of the Engineering Services During Construction contract to Carollo Engineers at a fee not to exceed $846,528.

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Exhibit A Scope of Work

Tasks include the following: 1. RFI Responses – Respond to Design Clarifications and Requests for Information (RFIs).

Contractor will submit all requests in writing to SOCWA. All responses will be submitted in writing to SOCWA. It is assumed that there will be a maximum of 192 RFIs.

2. Shop Drawing Review – Review shop drawings and other submittals as required in the Contract Documents. Review procedures will be as specified in the Contract Documents and as directed by SOCWA. Carollo will review shop drawings for conformance with the design documents. The review does not relieve the Contractor from specification or contractual requirements. Contractor is expected to provide complete submittals. Carollo will provide two submittal reviews. Additional reviews of the same submittal will be considered an extra scope item. Carollo will track the budget expended for submittal review beyond two submittals for reimbursement by SOCWA and the Contractor. Unless additional time is requested, all submittals will be reviewed and returned within 15 work days after Carollo has received the submittal. Some especially large or complex submittals may require additional time. It is assumed that there will be a maximum of 354 submittals.

3. Vendor Test/Certifications/Report Review – Review submitted test reports, certifications, and reports for specific equipment and tasks. It is assumed that a maximum of 30 reports will be submitted.

4. Change Order Assistance – Review and analyze Change Order Requests to determine their merit relative to the Contract Documents and design intent. The review of change orders will only be upon the request of SOCWA. It is assumed that there will be a maximum of 10 change orders total. Carollo’s review and analysis of Change Order Requests will include review of scope and pricing information submitted by the Contractor and/or SOCWA.

5. Start-Up Assistance – This includes engineering support and troubleshooting during start-up and review of the Contractor’s startup and testing plan. It is assumed that this task will require a maximum of 80 hours.

6. Project Close-Out – This task includes review of construction during a site visit at substantial completion and preparation of a punchlist of corrective actions. It is assumed that this task will require a maximum of 40 hours.

7. Record Drawing Preparation – Carollo will prepare record drawings from markups made by the Contractor and reviewed by SOCWA’s construction manager. Total number of drawings is 184 and record drawings will be submitted electronically, as pdf files in half and full size formats and as 2 hard copies, full size, in Draft and Final.

8. Conformed Plans and Specifications – Prepare conformed plans and specifications, integrating bidding documents with issued addenda. Conformed plans and specifications were not included in bid period services are included here instead. Total number of drawings is 184 and conformed drawings will be submitted electronically, as pdf files in half and full size formats. Conformed specifications will be provided as pdf files.

9. Digester Hatch Repair Design – Upon approval from SOCWA, develop repair details for leaking manway on Digester No. 1. Repair details will be provided on a drawing to be

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submitted electronically as a pdf. This drawing will be incorporated into the record drawings if implemented.

10. Meetings - Meetings with construction manager and SOCWA. It is assumed that there will be 6 short meetings or conference calls per month over the duration of the project.

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Agenda Item Budgeted: Yes Budget amount: $914,250.00 Line Item: PC 2, 3216-000, 3218-000,

3280-000, 3287-000 Legal Counsel Review: No Meeting Date: May 16, 2019

TO: Project Committee 2 Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Roni Young, Associate Engineer SUBJECT: Project Management: Award of Engineering Services During

Construction to Tetra Tech Engineers for the J. B. Latham Treatment Plant Package “B” Upgrade Project

Summary This agenda item provides a recommendation for the award of an engineering services contract during construction to Tetra Tech for the Package “B” Improvements at the J.B. Latham Treatment Plant. Background The JBLTP Package “B” Improvements Project includes the following key elements:

1. Rehabilitation of piping and valves at the Effluent Pump Station 2. Limited equipment rehabilitation of Plant 2 Secondary Sedimentation Basins 3. Structural and equipment rehabilitation of the Plant 1 Secondary Sedimentation

Basins 4. Structural and equipment rehabilitation of the Primary Effluent Channel (Plant 1

portion) 5. Structural and equipment rehabilitation of the Plant 1 Primary Influent Channel and

Sedimentation Basins 6. Structural and equipment rehabilitation of the Plant 2 Primary Influent Channel

Basins 7. Structural and equipment rehabilitation of Dissolved Air Flotation Thickener Nos. 1

and 2 8. Construction of a new Thickened Waste Activated Sludge Pump Station 9. Cleaning and equipment rehabilitation of the Digester 1 and 2 mixing and heating

systems 10. Structural rehabilitation of the Digesters 1 and 2 Control Building roof 11. Equipment rehabilitation of the Digester 3 and Digester 4 heating systems 12. Replacement of the Digesters 3 and 4 Control Building roof stairs 13. Construction of a new boiler inside of the Energy Recovery Building 14. Removal of the existing boiler within the Digesters 1/2 Control Building 15. Seismic improvements to the Energy Building 16. Structural rehabilitation of the Dewatering Building and Energy Recovery Building

roof including the replacement of the skylights

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Award of Tetra Tech Construction Services Contract for JBLTP Page 2 of 5 May 16, 2019

17. Construction of a new monorail system inside of the Energy Building 18. Demolition of the existing Laboratory Building 19. Miscellaneous plant-wide safety improvements for fall protection 20. Structural and coating repairs within Digester 4 21. Mechanical, electrical and instrumentation improvements associated with Digester 4

rehabilitation

The bidding documents included drawings and specifications by two design firms. Items 1 through 19 in the list above constituted the Package “B” Improvements as designed by Carollo Engineers. Items 20 and 21 were part of the Digester 4 Upgrade designed by Tetra Tech. The construction project was awarded to the apparent low bidder Olsson Construction at the SOCWA Board of Directors meeting on April 4, 2019. Discussion/Analysis SOCWA has traditionally requested the services of the design firm to provide construction support services. These services include the response to the requests for information, review of shop drawings, assistance during start-up, and drafting of the as-built drawings. Firms providing construction support services during the J. B. Latham Treatment Facility Improvements Package “B” project will interface with the 3rd party construction management firm. Tetra Tech was selected for design through a competitive selection process. The firm submitted a sole-source proposal for engineering support services during construction for SOCWA review. The services are relevant only to the elements design by Carollo Engineers. The scope of work for the project is included as Exhibit A. The proposed fee for the engineering services during construction is 6.2% of the construction cost. This is consistent with past projects. Advisory Committee Review The attached proposal for engineering services during construction for the J.B. Latham Treatment Plant Package “B” Improvements was reviewed by the Engineering Committee on April 3, 2019. The present members of Project Committee 2 Engineering Committee recommended the award of the contract to Tetra Tech. The Engineering Committee requested that SOCWA staff include the construction services as part of the design contract during future work. Fiscal Impact Table 1, on the next page, shows the overall funding required for the project. This table also includes the values for the awarded construction contract engineering services during construction (ESDC) for both Carollo and Tetra Tech and construction management for Butier Engineering. The Butier contract will be brought before the Board of Directors on June 6, 2019. The projected cost in Table 1 also includes an overall 8% allowance for contract amendments. Table 1 - Project Bid and Contingency

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Work Item Total Budget

Construction Contract: Olsson

Construction

ESDC - Carollo

ESDC - Tetra Tech

Construction Management Contingency

Package "B" Liquids Improvements

$9,205,832 $7,710,000 $409,389 $0 $469,642 $616,800

Package "B" Common Improvements

$1,444,754 $1,210,000 $64,249 $0 $73,705 $96,800

Package "B" Solids Improvements

$10,056,267 $8,405,000 $372,890 $94,000 $511,977 $672,400

Total $20,706,853 $17,325,000 $846,528 $94,000 $1,055,325 $1,386,000 The allocation of the proposed Tetra Tech engineering services during construction contract is presented in Table 2. Table 2 - Allocation of Cost to Member Agency

Member Agency Allocation Solids

Moulton Niguel Water District $20,323

City of San Juan Capistrano $28,200 Santa Margarita Water District $26,677

South Coast Water District $18,800 Total $94,000

Recommendation Staff recommends that the Project Committee No. 2 Board approve the award of the engineering services during construction contract to Tetra Tech at a fee not to exceed $94,000.00

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Exhibit A Scope of Work

Tasks include the following: 1. Project Management, Coordination, and Meetings - Tetra Tech will provide overall

project management for the anticipated duration of the Digester 4 Rehabilitation. In addition, Tetra Tech will coordinate with SOCWA and its Construction Manager during the construction phase of the project by responding to e-mails and phone correspondence. The estimate of effort is based on requests that Tetra Tech will be requested to attend the following construction meetings (each up to three hours including travel).

• Twelve (12) months of project management • One hour per month for project coordination • Kick-off meeting with SOCWA and Contractor • Up to a maximum of six (6) miscellaneous progress/field meetings or site visits.

2. Shop Drawing Review - Tetra Tech will review shop drawing submittals for

completeness and conformity with the Contract Documents. For this proposal, we have assumed a maximum of forty (40) shop drawings and that half of them will require a second review. The review does not relieve the Contractor from specification or contractual requirements. Submittals will be reviewed and returned within 15 working days after Tetra Tech has received the submittal.

3. Requests for Information (RFls) - Tetra Tech will review Contractors Request for Information or Clarification (RFls) and prepare responses to the Contractor. For the proposal, we have assumed a maximum of twenty (20) RFis will require our response. Contractor shall submit all RFis in writing to SOCWA. All responses will be submitted in writing to SOCWA.

4. Minor Plan Revisions - Tetra Tech has included the budget up to forty (40) hours of staff time for minor revisions to the construction drawings.

5. Change Order Assistance - Tetra Tech will review and analyze change order requests to determine their merit relative to the Contract Documents and design intent. The review of change orders will only be upon the request of SOCWA. It is assumed that there will be a maximum of three (3) change orders. Tetra Tech's review and analysis of Change Order Requests will include the review of scope and pricing information submitted by the Contractor and/or SOCWA.

6. Start-up Assistance and Project Close-Out - Tetra Tech will provide engineering support and troubleshooting during startup and review of Contractor's startup and testing plan. It is assumed that this task will require a maximum of twenty (20) hours. In addition, Tetra Tech will review the construction during a site visit at substantial completion and prepare a punch list of corrective actions. It is assumed that this task will require a maximum of eight (8) hours.

7. Record Drawing Preparation - Tetra Tech will prepare record drawings from markups made by the Contractor and reviewed by SOCWA's Construction Manager. Tetra Tech

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will submit record drawings electronically, as pdf files in half and full-size formats and as two (2) hard copies, full size, in Draft and Final.

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Agenda Item Budgeted: Yes Budget Amount: $4,094,500 Line Item: PC 17 Task 3701-000;

3702-000; 3730-000; 3786-000; 3784-000; 3785-000; 3790-000; 3751-000

Legal Counsel Review: No Meeting Date: May 16, 2019

TO: Project Committee 17 Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Jason Manning, Senior Engineer SUBJECT: Construction Contract for Filanc for the Regional Treatment Plant

Miscellaneous Improvements 2018 Project Summary This agenda item provides a recommendation for actions related to the award of a construction contract to Filanc Construction for the Regional Treatment Plant Miscellaneous Improvements 2018 Project. Background The originally conceived RTP Miscellaneous Improvements 2018 Project includes the following key elements:

1. Furnish and install the new underground duct bank and power/control conductors between the Administration Building and the north end of the Mixed Liquor Channel (Bid Item A).

2. Furnish, install and commission the new above ground conduit, and power/control

conductors along the top of the Mixed Liquor Channel for the four Waste Activated Sludge (WAS) pumping systems, two scum pumps, and six secondary clarifiers (Bid Item A).

3. Remove the existing above ground conduit, and power/control conductors along the top

of the Mixed Liquor Channel for the four Waste Activated Sludge pumping systems, two scum pumps, and six secondary clarifiers (Bid Item A).

4. Reconstruct the Dissolved Air Flotation Thickening (DAF) Polymer System in the

Polymer Room of the Energy Building including new mix tanks, metering pumps, associated piping and valves, variable frequency drives, and programmable logical controller (Bid Item C).

5. Reconstruct the DAF Mixing System in the Polymer Room of the Energy Building

including new dissolution tanks and recirculation pumps (Bid Item C). 6. Replace the compressed air piping system between the Polymer Room and the

Compressor Room in the Energy Building (Bid Item C). 7. Replace the primary scum pumps in the Primary Gallery (Bid Item B).

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Construction Contract for Filanc Page 2 of 7 May 16, 2019

8. Rehabilitate the Primary Gallery including demolition of the obsolete features, installation of new HVAC movers and ducting, installation of the new lighting system and recoating (Bid Item B).

9. Reconstruct the power supply system between the Energy Building and the Primary

Gallery including a new underground duct bank (Bid Item B). 10. Replace the outdoor lighting systems at the DAF, Digester and the Solids areas (Bid

Item D). 11. Replace the existing louvered roof with solid, lightweight concrete roof (Bid Item E). 12. Remove the louvers and install four new exhaust fans and metal siding with associated

electrical upgrades (Bid Item E). 13. Extend the equipment bay grating to the South wall and install a steel door between the

equipment bay and the compressor room (Bid Item E). 14. Fill the opening in the Northwest corner of the floor slab of the compressor room (Bid

Item E). 15. Install a new guardrail with gate at the existing bay ladder opening (Bid Item E).

All of the project elements were designed by Lee & Ro. Discussion/Analysis Bidding Process Bidding documents were made available to the following list of contractors on January 3, 2019:

• Filanc • Gateway Pacific • Olsson Construction • Pacific Hydrotech • Pascal & Ludwig • S.S. Mechanical Construction

Three bids were received and opened on February 12, 2019. The results of these bids are summarized in Table 1. A tabulation of the bids is attached in Exhibit A. The apparent low bidder was Filanc. Table 1 - Overall Bid Prices

Bid and Budget Evaluation The apparent low bid by Filanc Construction is compared with the engineer’s estimate in Table 2 on the next page. The bid came in higher than the engineer’s estimate.

Contractor Bid Price Filanc $ 4,607,208.00 Olsson Construction $ 4,635,000.00 Pacific Hydrotech $ 4,762,400.00

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Construction Contract for Filanc Page 3 of 7 May 16, 2019 Table 2 - Comparison of Apparent Low Bid and Engineer’s Estimate

Overall Bid Items Apparent Low Bid: Filanc

Engineer's Estimate: Lee & Ro

A Secondary Process Electrical System Improvements $1,378,888.00 $906,104.00

B Primary Gallery Improvements $1,335,571.00 $1,145,299.40

C Polymer Room Improvements $995,243.00 $836,017.35

D Site Lighting Improvements $426,003.00 $177,806.13

E Solids Area Upgrade $471,503.00 $474,000.00

TOTAL $4,607,208.00 $3,539,226.88 The bids were reviewed with Lee & Ro and Filanc. The following issues were identified in the review:

• Lee & Ro noted that the estimate for the secondary process electrical system improvements (Bid Item A) was based on an early version of the design. After potholing, the depth of proposed new electrical duct banks was increased to avoid existing utilities.

• The labor for the primary gallery improvements (Bid Item B) was higher than anticipated

due to the difficult working conditions. • The reviewers struggled with cost difference for the site lighting improvements (Bid Item

D). The electrical subcontractor, Halcyon, ultimately indicated that they had mistakenly included some of the electrical costs for Bid Item B in Bid Item D.

Filanc indicated that they would be willing to pursue the project with Bid Item D removed from the project. This action would require SOCWA to throw out the original bid and negotiate with Filanc as the apparent low bidder. SOCWA staff indicated that they would not be able to shift money from Bid Item D to Bid Item B. Filanc indicated that they would take the risk and perform Bid Item B without the missing cost for the electrical contractor. The subsequent budget analysis is based on Filanc performing only the work for Bid Items A, B, C, and E. SOCWA will be shifting the site lighting (Bid Item D) to a subsequent construction project. Budget Evaluation The modified Filanc bid proposal (excluding Bid Item D – Site Lighting) is compared with the original and available budget in Table 3. The difference between the original and available budget is largely the Lee & Ro design cost. It should be noted that the plans for Bid Item A included a new drain line requested by SOCWA Operations staff. This pipeline is to service a new standby trailer that is to be installed by the Operations staff. Bid Item A is generally classified as a Liquids item as it relates to the power supply for the secondary treatment process. However, the drain line for a standby trailer is more appropriately identified as a Common item. This item is not included in the current capital improvements budget. The drain line cost has been separated from the rest of Bid Item A in Tables 3 through 7.

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Construction Contract for Filanc Page 4 of 7 May 16, 2019 Table 3 - Proposed Budget Changes

Overall Bid Items

Bid Item Project Original

Budget Available Budget

Modified Filanc

Proposal Secondary Process Electrical System Imps.

A 3701-000; 3702-000 $1,231,500 $1,089,233 $1,330,433

Drain Line for Standby Trailer

A N/A $0 $0 $48,455

Primary Gallery Imps. B 3730-000; 3786-000 $1,080,000 $968,830 $1,290,571

Polymer Room Imps. C 3784-000; 3785-000 $1,028,000 $963,527 $995,243

Solids Area Upgrade E 3790-000; 3751-000 $755,000 $702,367 $516,503

TOTAL $4,094,500 $3,723,957 $4,181,205 Table 4 shows the total expected construction costs for the project with construction services, inspection, and contingency with a total proposed project budget of $4,898,957. Table 5, on the next page, compares the currently available budget to the proposed construction budget. Table 4 - Expected Project Costs

Overall Bid Items Project

Modified Filanc

Proposal Construction

Services Inspection Contingency Proposed

Construction Budget

Secondary Process Electrical System Improvements

3701-000; 3702-000

$1,330,433 $30,000 $32,700 $126,100 $1,519,233

Drain Line for Trailer N/A $48,455 $1,000 $1,000 $4,545 $55,000

Primary Gallery Improvements

3730-000; 3786-000 $1,290,571 $45,000 $21,800 $126,459 $1,483,830

Polymer Room Improvements

3784-000; 3785-000 $995,243 $25,000 $27,250 $91,034 $1,138,527

Solids Area Upgrade

3790-000; 3751-000 $516,503 $15,000 $16,350 $154,514 $702,367

TOTAL $4,181,205 $116,000 $99,100 $537,642 $4,898,957

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Construction Contract for Filanc Page 5 of 7 May 16, 2019 Table 5 - Proposed Construction Budget versus Available Budget

Overall Bid Items Budget Line Item

Proposed Construction

Budget Available Budget

Budget Increase

Secondary Process Electrical System Improvements

3701-000; 3702-000 $1,519,233 $1,089,233 $430,000

Drain Line for Standby Trailer N/A $55,000 $0 $55,000

Primary Gallery Improvements 3730-000; 3786-000 $1,483,830 $968,830 $515,000

Polymer Room Improvements 3784-000; 3785-000 $1,138,527 $963,527 $175,000

Solids Area Upgrade 3790-000; 3751-000 $702,367 $702,367 $0

TOTAL $4,898,957 $3,723,957 $1,175,000 The budget increase largely impacts the Moulton Niguel Water District as the bids items that were most impacted related to the Project Committee 17 Liquids. Moulton Niguel Water District staff concurred that the subject improvements merited the increase in budget. Advisory Committee Review The Regional Treatment Plant Miscellaneous Improvements 2018 Project bids were reviewed by the members of the Project Committee 17 Engineering Committee on April 3, 2019. The Engineering Committee recommended the award of the project to Filanc with the associated actions. Fiscal Impact The proposed construction contract amount with Filanc is $4,181,205.00. The allocation of the proposed construction cost is presented in Table 6 on the next page.

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Construction Contract for Filanc Page 6 of 7 May 16, 2019 Table 6 - Allocation of Proposed Construction Contract Costs

Secondary Process

Electrical System Imps.

Drain Line for

Standby Trailer

Primary Gallery Imps.

Polymer Room Imps.

Solids Area

Upgrade Total

3701-000, 3702-000 N/A 3730-000,

3786-000 3784-000, 3785-000

3790-000, 3751-000

Liquids Common Liquids Liquids Solids

Moulton Niguel Water District

$1,330,433 $37,858 $1,290,571 $995,243 $303,807 $3,957,912

El Toro Water District

$0 $4,971 $0 $0 $105,418 $110,390

City of Laguna Beach

$0 $3,038 $0 $0 $57,952 $60,990

South Coast Water District

$0 $2,428 $0 $0 $46,279 $48,706

Emerald Bay Service

District $0 $160 $0 $0 $3,047 $3,207

Total $1,330,433 $48,455 $1,290,571 $995,243 $516,503 $4,181,205 Table 7, on the next page, presents the allocation of the proposed budget increases identified in Table 5. These budget increases were reflected in the draft Fiscal Year 2019/2020 capital improvements budget that was presented to the Finance Committee on April 23, 2019.

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Construction Contract for Filanc Page 7 of 7 May 16, 2019 Table 7 - Allocation of Proposed Budget Additions

Secondary Process

Electrical System Imps.

Drain Line for Standby Trailer

Primary Gallery Imps.

Polymer Room Imps.

Solids Area Upgrade Total

3701-000, 3702-000

N/A 3730-000, 3786-000

3784-000, 3785-000

3790-000, 3751-000

Liquids Common Liquids Liquids Solids Moulton Niguel Water District

$430,000 $42,970 $515,000 $175,000 $0 $1,162,970

El Toro Water District

$0 $5,643 $0 $0 $0 $5,643

City of Laguna Beach

$0 $3,449 $0 $0 $0 $3,449

South Coast Water District

$0 $2,756 $0 $0 $0 $2,756

Emerald Bay Service

District $0 $182 $0 $0 $0 $182

Total $430,000 $55,000 $515,000 $175,000 $0 $1,175,000 Requested Actions Staff recommends to the Project Committee No. 17 Board the following actions:

1) Reject the bids received for Regional Treatment Plant Miscellaneous Improvements 2018 Project

2) Approve of staff negotiation with the apparent low bidder Filanc

3) Approve award of a construction contract to Filanc at a fee not to exceed

$4,181,205.00

4) Approve the budget increases identified in Tables 5 and 7 included in the proposed Fiscal Year 2019/2020 capital improvements budget.

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TO: SOCWA Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Dina Ash, Human Resources Administrator SUBJECT: Resolution No. 2019-01 - Commendation for Director Scott Goldman Summary Director Scott Goldman has represented El Toro Water District (ETWD) on the SOCWA Board for a little over 16 years. He recently moved out of the ETWD service area and will no longer be serving on the SOCWA Board of Directors. Resolution No. 2019-01 commends Director Scott Goldman for his services to SOCWA. Fiscal impact None. Recommendation Staff recommends the Board of Directors approve Resolution No. 2019-01 and authorize Chairman Ferons to sign the Commendation on behalf of the Board of Directors of the South Orange County Wastewater Authority. attachment(s)

Resolution No. 2019-01

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RESOLUTION OF COMMENDATION Resolution No. 2019-01

ADOPTED BY THE BOARD OF DIRECTORS OF THE

SOUTH ORANGE COUNTY WASTEWATER AUTHORITY MAY 16, 2019

COMMENDATION TO SCOTT GOLDMAN FOR PROVIDING DEDICATED SERVICE

TO SOUTH ORANGE COUNTY WASTEWATER AUTHORITY AND RESIDENTS OF SOUTHERN ORANGE COUNTY

FROM FEBRUARY 2003 TO MARCH 2019 WHEREAS: South Orange County Wastewater Authority (SOCWA) facilitates and manages the collection, transmission, treatment, reuse, and disposal of wastewater for more than 500,000 homes and businesses across South Orange County.

WHEREAS: Scott Goldman began his 16 service years on the SOCWA Board of Directors in February 2003.

WHEREAS: During his tenure, Scott Goldman served as the Board Chair from June 2010 to June 2014 and oversaw a number of critical issues for SOCWA, including a commitment to a higher level of service to the SOCWA member agencies.

WHEREAS: Scott Goldman has been instrumental in providing SOCWA with insight and engineering expertise to guide policies and decision making. His knowledge and expertise have been a tremendous resource for Board Members and SOCWA employees starting as a consultant in 1979 with the Jack G. Raub Company.

WHEREAS: Scott Goldman has added greatly to the success of SOCWA and is well regarded by SOCWA staff and the Board of Directors.

THEREFORE, BE IT RESOLVED: That the Board of Directors of SOCWA and on behalf of the member agencies of SOCWA does hereby commend Scott Goldman for his dedicated service and commitment to the mission of the South Orange County Wastewater Authority. PASSED AND ADOPTED by the Board of Directors of the SOUTH ORANGE COUNTY WASTEWATER AUTHORITY, County of Orange, State of California on the 16th Day of May 2019.

Daniel R. Ferons, Chairman (Seal) Betty Burnett, General Manager/Secretary

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TO: SOCWA Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Dina Ash, Human Resources Administrator SUBJECT: Resolution No. 2019-02 - Commendation for Richard “Rocket” Blacow Summary Richard Blacow has been employed by SOCWA for a little over 29 years. He will retire on May 31, 2019, Resolution No. 2019-02 commends Mr. Blacow for his services to SOCWA. Fiscal impact None. Recommendation Staff recommends the Board of Directors approve Resolution No. 2019-02 and authorize Chairman Ferons to sign the Commendation on behalf of the Board of Directors of the South Orange County Wastewater Authority. attachment(s)

Resolution No. 2019-02

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RESOLUTION OF COMMENDATION Resolution No. 2019-02

ADOPTED BY THE BOARD OF DIRECTORS OF THE

SOUTH ORANGE COUNTY WASTEWATER AUTHORITY MAY 16, 2019

COMMENDATION TO RICHARD “ROCKET” BLACOW FOR PROVIDING

DEDICATED SERVICE TO THE SOUTH ORANGE COUNTY WASTEWATER AUTHORITY AND THE RESIDENTS OF SOUTHERN ORANGE COUNTY FOR THE

PERIOD OF MARCH 1990 TO MAY 2019 WHEREAS: South Orange County Wastewater Authority (SOCWA) facilitates and manages the collection, transmission, treatment, reuse, and disposal of wastewater for more than 500,000 homes and businesses across South Orange County.

WHEREAS: Richard “Rocket” Blacow moved from Middleborough, Massachusetts to begin his just over 29 years of service with SOCWA agencies in 1990. He was hired by SERRA and spent six (6) years at JB Latham Treatment Plant under retired Chief Operator Rich Sidlin.

WHEREAS: During his career, Richard Blacow transferred to AWMA in 1996 and reported to EJ Shalby at the Regional Treatment Plant. After 1999, he worked at both the Coastal and Regional Treatment Plants under retired Chief Operators Ken Taylor, Hillary Kelly, and Bob Waters. He achieved his Grade III Operator License in December 2002.

WHEREAS: Richard Blacow is well regarded by his supervisors and peers. He has dedicated himself to quality performance and assisting his fellow employees wherever possible as a leader and mentor. This endearment of the employees has resulted in him being given the nickname “Rocket,” and is reflective of his energy, intensity, and drive each and every day over his career. WHEREAS: Richard Blacow has plans to enjoy retirement by spending time with family, playing golf, and watching his beloved New England Patriots. THEREFORE, BE IT RESOLVED: That the Board of Directors of SOCWA and on behalf of the member agencies of SOCWA does hereby commend Richard “Rocket” Blacow for his dedicated service and commitment to the mission of the South Orange County Wastewater Authority. PASSED AND ADOPTED by the BOARD OF DIRECTORS of the SOUTH ORANGE COUNTY WASTEWATER AUTHORITY, County of Orange, State of California on the 9th Day of May 2019. Daniel R. Ferons, Chairman (Seal) Betty Burnett, General Manager/Secretary

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Agenda Item Budgeted: Yes Budget amount: $658,000 Line Item: PC2, 15 &17 Lines 5007 Legal Counsel Review: No Meeting Date: May 16, 2019

TO: Project Committee No. 2 FROM: Betty Burnett, General Manager STAFF CONTACT: Jim Burror, Director of Operations SUBJECT: Contract Award to Polydyne, Inc. for Polymer [PC2] Summary The Polymer chemical contract with Polydyne, Inc. is expiring. This chemical is necessary for separating water from solids during solids processing in the wastewater treatment process. SOCWA staff has solicited a replacement vendor through a Request for Proposal (RFP) process. The RFP process has concluded, and the Board is being requested to approve a 2-year contract with Polydyne, Inc. for Polymer, with up to three (3) annual renewals. Discussion/Analysis SOCWA initiated a Request for Proposals to solicit new potential vendors to provide Polymer for SOCWA and its Member Agencies. Request for Proposals The following is the schedule for the solicitation of a new Polymer contract:

Date Task/Work Item 9-Jan-19 RFP Released 5-Feb-19 Pre-proposal Meeting 4-Mar-19 Received Proposals 3/5/19 -3/7/19 Review Initial Proposals 3/8/19 -4/9/19 Review Product Claims and Testing 16-Apr-19 Interview / Last Best Final Offer Meeting 9-May-19 Board Meeting to approve the Contract 1-Jun-19 Anticipated contract start date

RFP Process Results and Outcomes The RFP process involved contacting the known vendors in the area responding to recent requests for Polymer proposals in Southern California. Each company was contacted to determine the appropriate staff person to receive notification of the upcoming RFP. SOCWA staff also used PlanetBids to distribute the RFP to all potential vendors that provide polymer. Nine

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Contract Award to Polydyne Inc. for Polymer Page 2 of 3 May 9, 2019 potential vendors downloaded the RFP. At the close of the proposal period, two (2) proposals were received. Non-Compliant Proposals (Phase 1) Review Results None of the proposals were determined to be non-compliant. Initial Proposal (Phase 2) Review Results The proposals were rated with a maximum score of 50. Polydyne Inc. = 50 Solenis = 29 Initial Price Submittal

Product Package Polydyne ($/lbs) Solenis ($/lbs)

Centrifuge Polymer Bulk (>40,000 lbs.) $1.18 $1.52 to $1.58

Centrifuge Polymer Bulk (<40,000 lbs.) $1.32 $1.62 to $1.68

DAFT Polymer Tote (2,300 lbs.) or 450 lb Drum $1.24 $1.62 to $1.68

DAFT Polymer Full Bulk (>30,000 lb) $0.140 $1.61 to $1.68 DAFT Polymer Full Bulk (<30,000 lb) $0.23 $1.61 to $1.68 DAFT Polymer 450 lb. drum $0.60 $1.61 to $1.68

The primary difference between the proposals was that Solenis had higher pricing than Polydyne, Inc. Testing and Optimizing (Phases 3 thru 8) Polydyne Inc. was initially selected to be further evaluated based on the initial evaluation. Because SOCWA was already using the proposed products onsite, from the past contract, staff contacted Polydyne Inc. to review SOCWA’s systems including a new dosing system to be permanently installed at the JBL Plant in Dana Point. SOCWA staff wanted to understand what impacts this system would have on their proposed pricing and chemical efficiency. Testing showed improved chemical usage efficiency with the new system. Best and Final Offers (Phase 3) Process and Review Results The preferred vendor, Polydyne Inc., was informed that the team wanted to meet and review their proposal to better understand their cost proposal. After the interview, Polydyne Inc. was informed that they had an opportunity to resubmit a Best and Final Offer (BAFO) package for consideration by SOCWA. Polydyne Inc. submitted an updated proposal. Polydyne Inc. is lowering the two-line items as shown in table below. Polydyne Inc. also submitted an alternative contract proposal for a five-year fixed contract. Staff recommends the first option for two (2) years fixed with three (3) optional renewals. Post RFP Process Public Comments

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Contract Award to Polydyne Inc. for Polymer Page 3 of 3 May 9, 2019 No protests were received. Contracts Fees Comparison The offered prices for Polymer are as follows:

Product Package

Delivered Price

(per lb) Increase S-469, C-4450, C6260,

WE-952 WE-1476 WE1695

Bulk (>40,000 lbs.) $1.15 13%

S-469, C-4450, C6260, WE-952 WE-1476

WE1695 Bulk (<40,000 lbs.) $1.32 1%

S-469, C-4450, C6260, WE-952 WE-1476

WE1695 Tote (2,300 lbs.) or 450 lb

Drum $1.24 17%

LA-2911 Full Bulk (>30,000 lb) $0.126 26% LA-2911 Full Bulk (<30,000 lb) $0.23 77% C-2005 450 lb. drum $0.60 100%

There is a substantial increase in the costs per pound of Polymer. This type of increase was also noted in recent contract awards around Southern California. The drivers for the higher costs are:

• Economic tariffs • Increased energy costs • Increased raw material costs

This new pricing will be fixed for the 2-year term of the contract. The remaining three (3) optional annual extensions will be negotiated at the expiration of each term, or a new RFP will be released if negotiations are not successful. Prior Related Project Committee or Board Action(s) None Fiscal impact The impact to Project Committee No. 2, 15 and 17 will be about 20% of the budgeted value or about $120,000 per year. Recommendation Staff recommends to the Project Committee No. 2 Board the award of contract to Polydyne, Inc. for Polymer, at the rates shown above for a 2-year term plus applicable fees and taxes, with up to three (3) annual renewals.

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Agenda Item Meeting Date: May 16, 2019

TO: Board of Directors FROM: Betty Burnett, General Manager STAFF CONTACT: Jim Burror, Director of Operations SUBJECT: Managing Wastewater in a Changing Climate by the Public Policy

Institute of California, April 2019

Summary In a recent report prepared by the Public Policy Institute of California (PPIC), California’s wastewater sector, which plays a crucial role in protecting public health and the environment, is at a turning point. Water supply and demand conditions are being affected by population growth, technology and policy changes, and drought. In summary, climate change is bringing new challenges to the wastewater sector. Discussion/Analysis The water and wastewater agencies in the SOCWA service area continue to be leaders in planning and investing in recycled water infrastructure. Recycled water planning is integrated into the local Urban Water Management Plans, the 2018 Integrated Regional Water Management (IRWM) Plan for South Orange County and capital planning for SOCWA. Forward planning within the SOCWA service area has minimized conflicting objectives and promoted regional watershed projects. However, the report highlights that wastewater agencies will likely be exposed to new climate pressures that will continue to affect wastewater management and should be considered into the future. The report groups its recommendation under three (3) major headings:

• Maintaining water quality in the face of changing water use. • Making smart recycled water investments. • Balancing conflicting objectives within watersheds.

The recommendation section from the PPIC Report is included with this Agenda Item for additional information. However, the full Conclusion of the report is as follows:

The wastewater sector must adapt to changing water use patterns, a growing population, new regulations, and a range of climate pressures in decades to come. Preparing for these changes now will help the sector build resilience under today’s conditions and adapt to what lies ahead.

Fortunately, awareness of the scope of the sector’s climate challenge is growing, and the state’s wastewater agencies are starting to take action. The reforms recommended here—increasing information sharing and coordination with local water suppliers and state agencies, planning explicitly for future droughts, making smart recycled water investments, and developing tools and policies to better manage conflicting objectives within watersheds—will build on this momentum and better prepare agencies to withstand the impacts of reduced water use during prolonged droughts.

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Managing Wastewater in a Changing Climate Page 2 of 2 May 16, 2019

The state should help the wastewater sector make these adaptations, which are critical to building a more integrated and resilient water system. State funding in this sector should be targeted toward adaptation investments and support for regional approaches to planning and research. The state also has a responsibility to evaluate its own policies for areas of conflict between water use efficiency, recycled water production, and environmental flows. The state needs to be clear about the inevitable tradeoffs associated with these goals and help set priorities.

The latest drought provided a window into the looming challenges facing the wastewater sector. Forging new partnerships to tackle the full range of climate-related risks will help the sector determine the best adaptations and policy improvements needed to prepare wastewater management—and California’s water system as a whole—for a more volatile future.

Fiscal Impact None Recommendation Information item only. attachment

Public Policy Institute of California (April 2019), Managing Wastewater in a Changing Climate, pp 20–25.

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PPIC.ORG/WATER Managing Wastewater in a Changing Climate 20

flows can also reduce water for downstream surface water users and groundwater replenishment projects.

Wastewater agencies will need to balance their decisions to recycle water against such potentially negative

impacts. Although resolving these issues is not impossible, it requires coordination between water suppliers,

wastewater agencies, and downstream water users.

The state also plays a role in mitigating downstream impacts from wastewater management decisions. From the

perspective of quality, the State and Regional Water Boards (“water boards”) regulate the discharge of pollution

through the discharge permitting process. From the perspective of quantity, the State Water Board is responsible

for ensuring that recycled water projects do not negatively affect the environment and other downstream users.

California Water Code Section 1211 requires approval from the State Water Board for recycled water projects

that decrease effluent flows to a water body. This provides an opportunity to evaluate whether the proposal harms

other users in the watershed. This process usually includes input from other entities such as the Regional Water

Boards and the California Department of Fish and Wildlife.

The State Water Board is tasked with balancing multiple objectives that sometimes conflict. It seeks to encourage

recycled water projects while also protecting human health, safeguarding the environment, and minimizing

conflicts over water rights that could result from recycled water projects. There is a need for effective and timely

tools to assess the downstream tradeoffs, especially for the environment, from declining effluent at the project

level. These tools will become even more valuable over time as indoor water use declines and recycled water

demand continues to grow.

Recommendations for a More Resilient Wastewater Sector

The wastewater sector is at a turning point. Water supply and demand conditions are being affected by population

growth, technology and policy changes, and drought. A changing climate will accentuate existing challenges and

bring new risks. How these trends influence wastewater management practices will in turn affect downstream

ecosystems, cities, and farms. The sector must address three linked challenges:

Maintaining water quality in the face of changing water use;

Making smart recycled water investments; and

Balancing conflicting objectives within watersheds.

Like the challenges themselves, actions to prepare for and address them are strongly linked and build on

each other.

Maintaining Water Quality in the Face of Changing Water Use Wastewater agencies face the difficult challenge of providing consistent effluent water quality even when the

quantity and quality of influent falls. Changing influent characteristics during the 2012‒16 drought damaged

infrastructure and reduced the effectiveness of existing treatment processes. Such challenges may grow as severe

droughts become more frequent and indoor water efficiency increases.

Recommended Actions

Wastewater management is heavily influenced by patterns of water use that are generally beyond the control of

wastewater managers. Better coordination and information sharing with water suppliers are important tools for

addressing short- and long-term changes in water use.

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Increase information exchange

Having information on demand management strategies being employed by water suppliers would reduce

uncertainties about short- and long-term changes in influent characteristics for wastewater agencies. Wastewater

managers would benefit from knowing which demand management strategies are deployed, when and where the

strategies are being implemented, and how much indoor water savings are expected over time. About two-thirds

of respondents to our survey said they would like to see increased coordination with water suppliers. The

Department of Water Resources and the State Water Board could help facilitate better exchange of information

and provide guidance for integrating water supply and wastewater planning.

Improving drought response. Timely and accurate information about urban water suppliers’ water conservation

strategies can help wastewater managers anticipate where and when to expect short-term changes in influent

characteristics. Water suppliers may also be able to estimate how much savings will be achieved. Such

information allows wastewater managers to anticipate potential damage to wastewater infrastructure, plan for

adaptations in operations and treatment, and prepare to mitigate the impacts of declining effluent quality or

quantity on the environment and downstream water users.

At present, there are no formal requirements that water suppliers coordinate with wastewater agencies during

times of drought. Water suppliers should be required to share information with wastewater agencies to help them

adapt to rapid declines of influent. For example, the state could require or request that urban water suppliers share

annual water shortage assessments directly with wastewater managers.16 Another way to facilitate coordination

would be to require water suppliers to notify wastewater agencies when their Water Shortage Contingency Plans

(WSCP) are triggered or change stages.

Adapting to long-term indoor water use efficiency. Wastewater managers would benefit from knowing how

water suppliers intend to achieve long-term water savings in response to new state urban water efficiency

standards—particularly, how much savings are expected from indoor water use efficiency. This information

would allow wastewater managers to adjust long-term operations and investment plans to better reflect expected

changes in influent quality and quantity.

As required by AB 1668, the Department of Water Resources and the State Water Board must now consider the

impacts of changing indoor residential water use standards on wastewater management, including impacts to

operations, infrastructure, and recycling systems.17 In addition to evaluating impacts, the state agencies could

develop formal recommendations for wastewater planning to complement new indoor residential water use

standards. These recommendations could include guidance on how wastewater and water supply agencies can use

information exchange to overcome future challenges.

Plan for future droughts

Wastewater managers should be required to have drought response plans describing operational, financial, and

technical adaptation measures to address changes in influent characteristics. Wastewater drought plans could be

modeled on the WSCP—a plan prepared by every urban water supplier documenting supply and demand

management actions taken in response to various levels of water shortage. Wastewater drought plans would

similarly define several stages of reduction in influent quality or quantity based on the demand management

16 SB 606, enacted in 2018, requires urban water suppliers to prepare and submit a water shortage assessment to the Department of Water Resources on or before June

1 each year. The assessment is based on an evaluation of the water supplier’s supply and demand conditions. Agencies detecting a shortage are expected to describe it

and list actions that are likely to be taken to address it. 17 This bill, along with SB 606, implements aspects of the state’s Making Water Conservation a California Way of Life initiative. AB 1668 establishes new indoor

water use standards and requires DWR and the State Water Board to evaluate the benefits and impacts of the new indoor residential water use standards on water and

wastewater management.

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actions of the water suppliers serving their customer base. Plans would define a suite of strategies for mitigating

damages or adapting processes at each stage. For example, strategies could include increased cleaning of solids in

the collection system or modifying treatment processes.

Wastewater agencies that are not responsible for collection systems need to coordinate their planning with those

agencies that do the collection to prepare for the changes in both the quantity and quality of influent entering

wastewater treatment plants.

One option for implementing this recommendation is through new legislation requiring wastewater agencies to

prepare and periodically update drought response plans. Another option is for the State Water Board to embed

drought planning requirements as a condition for effluent discharge permits.

Improve understanding of wastewater system vulnerability

During the latest drought, some wastewater agencies experienced damage to their wastewater collection and

treatment systems due to the declining quantity and quality of influent. Wastewater treatment during the drought

also required increased power consumption and chemical usage in order to accommodate more-concentrated

influent. These experiences motivated some wastewater agencies to assess how their operations and infrastructure

must change to prepare for droughts of the future. However, many agencies—especially those that did not

experience acute challenges during the 2012‒16 drought—have less-developed awareness of their system’s

vulnerability to future challenges such as drought, large precipitation events, and sea level rise. All wastewater

agencies should conduct holistic assessments of their vulnerability to major climate pressures. These assessments

will inform agency plans for upgrading collection and treatment systems so that they can operate effectively under

future conditions.

The state could play an important role in developing and disseminating this knowledge. For example, the State

Water Board could allocate a small portion of funds currently dedicated to wastewater and recycled water system

upgrades to research on wastewater system vulnerabilities. Research grants could be awarded to wastewater

agencies for identifying and describing vulnerabilities. The resulting recommendations would be useful to the

State Water Board and the wastewater sector as a whole.

Making Smart Recycled Water Investments Demand for recycled water is increasing across the state, and water supply and wastewater managers are

considering further investments in recycled water infrastructure. No two recycled water projects are the same, as

they reflect unique local circumstances such as distance to end users and characteristics of long-term demands.

Any new or expanded recycled water system requires significant upfront investment and customer buy-in.

Therefore, projects should be based on a careful consideration of local demands and costs, and also how well the

investment fits into the overall regional supply of water for both human and environmental uses.

Recommended Actions

Strong coordination between wastewater and water supply agencies will be essential to respond effectively to the

increasing demand for recycled water. Formalized planning for recycled water projects at the regional level will

likely lead to more efficient processes and better outcomes. New investments should be responsive to changing

water use, climate change, and pending regulations.

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Regional plans for recycled water investments are needed

To coordinate and integrate decision making, wastewater and water supply agencies should partner with cities and

stakeholders to develop master plans for their regions. Regional assessments of the current infrastructure, such as

existing recycled water distribution pipes or capacities of various treatment plants, can improve decision making

for new investments.18 Regional plans could identify opportunities for local utilities to improve how their systems

work together. This includes investing in regional interconnections and sharing recycled water. Regional plans

would also allow for strategic decisions on the most appropriate use of decentralized wastewater treatment and

recycling facilities―for example, areas that are difficult to reach with the existing sewer system or where it may

be more cost-effective to recycle water closer to the demand.19 Making these investments in coordination with

neighboring agencies would help to maximize the benefits and reduce the costs of recycled water.

Regional plans and investments could also help mitigate downstream tradeoffs. With the exception of facilities

that discharge directly to the ocean, most wastewater treatment plants discharge effluent into watersheds.

Individual recycled water projects could affect the ability of agencies downstream to use or recycle water.

Regional plans could help coordinate investments between agencies and review watershed-level impacts for both

human and environmental uses. And as previously recommended, these plans would be strengthened by increased

information sharing on changing water use characteristics.

Focus on flexible recycled water investments

State regulators and the wastewater sector assume that California will continue down a path of increased water

reuse. But there is no one-size-fits-all recycled wastewater project. Each circumstance will need a uniquely

engineered solution to reflect the attributes of the region and its customers. However, all systems will need to

accommodate some combination of changing water use patterns and demands, new regulations, and a range of

climate pressures.

There are different ways to accomplish this. For example, recycled water demand changes seasonally or annually.

Combining a recycled water project with a storage component (e.g., groundwater replenishment or reservoir

augmentation) increases flexibility to use the water when it is most needed. The cost of recycling wastewater for

potable reuse is generally considered high relative to other potable water supplies. However, if this water can be

stored and used as a drought reserve, the value of the water would be higher and might help offset the cost.. For

example, the Metropolitan Water District of Southern California, in partnership with the Sanitation Districts of

Los Angeles County, is planning a regional recycled water program that would produce up to 150 million gallons

daily. Purified water from the advanced treatment facility at the Joint Water Pollution Control Plant would be

delivered through 60 miles of new pipeline to four groundwater basins in Los Angeles and Orange counties. To

accommodate flexibility to pending regulations, the system is also being designed to be upgraded and connected

to the full water supply infrastructure once raw water augmentation is approved.

Investments are also needed to test new technologies and designs that allow for more reliable operations under

changing water use patterns, especially during droughts. After the latest drought, agencies are looking for

infrastructure that is better able to process more-concentrated influent and lower influent flows. And some

managers are considering investments in equipment and staff to more closely monitor influent and effluent

characteristics—allowing them to better respond and adapt to changing conditions.

18 For example, agencies in Santa Clara County are undertaking a Countywide Water Reuse Master Plan, to be completed in 2019. One key question for that region is

what to do with its extensive network of recycled water distribution pipes. Since new recycled water investments will likely allow the distribution of recycled water in

water service pipes, pipes built exclusively for distributing recycled water could become an expensive stranded asset. 19 When asked about constraints encountered in meeting recycled water demands and expanding water recycling infrastructure, half of our survey respondents

indicated that the lack of infrastructure to deliver recycled water was a constraint.

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Currently, funds are available from state and federal programs to assist local agencies with their recycled water

projects. Decisions on eligibility for funding assistance should consider whether proposed recycled water systems

are designed with enough flexibility to withstand evolving conditions.

Balancing Conflicting Objectives within Watersheds Adapting to declining water use and meeting increased demand for recycled water may conflict with

environmental objectives and downstream users in some watersheds. Wastewater agencies will increasingly need

to balance their management decisions against potentially negative impacts to these other uses. The changing

climate exacerbates these conflicts. As drought severity increases, rivers and streams are expected to experience

lower flows and higher temperatures, increasing threats to aquatic ecosystems. More severe droughts are also

likely to increase competition for scarce water resources, adding to pressures on aquatic ecosystems and

increasing tensions among water users.

Recommended Actions

To help alleviate such conflicts within watersheds, it will be necessary to identify areas vulnerable to changes in

wastewater management, build decision-making tools, and ensure that various state policies affecting wastewater

management are consistent.

Identify watersheds vulnerable to changes in wastewater management

Conflicts over declining wastewater effluent flows are most likely where discharged wastewater makes up a significant

amount of streamflow that supports vulnerable aquatic ecosystems and downstream users. A better understanding of

where high-tradeoff areas occur will enable the water boards to know where to focus their regulatory actions.

Identifying high-tradeoff areas will require better information on watershed characteristics. In addition to existing

monitoring efforts, the water boards will likely need to collect and analyze additional data on wastewater

discharge volumes, streamflow characteristics, aquatic ecosystems, and downstream users. Collecting and

analyzing additional data will require coordination with other agencies, including the Department of Fish and

Wildlife. This coordination will become easier as recent efforts to improve data sharing mature.20

Knowing where effluent-dependent ecosystems are located will allow the water boards to anticipate the highest

risks to the environment and downstream users during drought. Developing this knowledge will also help identify

where recycled water projects are most likely to bring negative consequences. The State Water Board could use

this information to prioritize its recycled water permitting efforts, even developing a streamlined process for

recycled water projects outside of high-tradeoff watersheds.

As the principal authorities for regulating wastewater discharge quality, the nine Regional Water Boards are most

familiar with characteristics of wastewater effluent and the water bodies to which they discharge. Identifying

high-tradeoff watersheds could be incorporated into the water boards’ basin planning processes.

20 Investments in additional data collection, such as stream gages, would help make this effort more effective. California lacks any state or federal stream gages on half

of the rivers and streams that support critical habitat (McCann and Escriva-Bou 2017). The Nature Conservancy’s recent report on the stream gage gap suggested that

86 percent of the state’s rivers and streams are poorly gaged (The Nature Conservancy 2018).

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Develop science to support management and regulatory decisions

In high-tradeoff watersheds where changing water use or increased investments in recycled water are likely to

cause conflict, tools are needed to help weigh the benefits of management decisions against the costs to aquatic

ecosystems and downstream water users. Regional water recycling plans, as previously recommended, can help

illuminate tradeoffs and potential for collaboration among agencies, but better information is needed to evaluate

the impacts of water recycling projects on the environment. The State Water Board can facilitate this process by

requiring that agencies in high-tradeoff watersheds work together to develop decision-making tools. One example

of this is happening in the Los Angeles River watershed (Box 3).

The water boards will be responsible for evaluating hundreds of requests as local agencies seek to modify their

systems. Investing in scientific tools that provide rapid metrics for determining how flow changes will affect

ecosystems can help regulators make more informed decisions more quickly. Developing these scientific tools

locally, with the participation of stakeholders, can result in more buy-in on resulting regulatory decisions

(Mount et al. 2016).

Evaluate the interplay of state policies to identify tradeoffs

The State Water Board and Department of Water Resources must evaluate the impacts of the new indoor water

use efficiency standards on wastewater treatment and recycled water production. This requirement should be

expanded to include an evaluation of how the new standards will impact downstream users, including water

quality protections for the environment. The state also has a responsibility to evaluate its own policies for areas of

conflict between water use efficiency, recycled water production, and environmental flows. The state needs to be

clear about the inevitable tradeoffs associated with these goals and help set priorities. For example, any new state

goals for recycled water production will need to consider new water-use efficiency policies. This sort of

evaluation would send a signal that the state acknowledges the interconnectedness of these priorities, and intends

to provide guidance to local agencies as they develop plans for meeting new policies.

Box 3. Collaborating on Flows for the Los Angeles River

Treated wastewater is critical to the flow of the Los Angeles River. Local agencies are considering investments in recycled water projects that will reduce this flow. The State and Regional Water Boards, the City and County of Los Angeles, and the Sanitation Districts of Los Angeles County are collaborating with the Southern California Coastal Water Research Project (SCCWRP) on a two-year study to determine the potential ecological and recreational effects of diverting treated wastewater effluent and runoff from the river for recycling purposes.

The study, launched in October 2018, marks a groundbreaking effort by California’s water-quality management community to document how vulnerable species and habitats along this urban, 45-mile stretch of the lower LA River could be affected by potential effluent flow reductions. SCCWRP will also document effects on recreational uses of the river, such as kayaking. One goal is to consider how these impacts could be offset by other investments, such as river restoration projects.

Researchers plan to develop recommended flow targets by season and section of the river. They will seek to balance the need to protect the river’s ecological and recreational uses with local agencies’ desire to capture, divert, and recycle more of the river’s flows. The study also will help inform various ongoing LA River planning efforts, including One Water LA and the LA River Revitalization Master Plan.

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TO: SOCWA Board of Directors FROM: Betty Burnett, General Manager SUBJECT: General Manager’s Status Report General City of Dana Point Planning Commissioners Tour JB Latham Treatment Plant The City of Dana Point Planning Commissioners conducted a tour of the JB Latham Treatment Plant in Dana Point. Two (2) tours were given at different times to ensure compliance with the Brown Act. The Commissioners visited all major areas of the plant. Staff also spent some time explaining how SOCWA creates electricity to run parts of the treatment plant from methane gas generated during the wastewater treatment process. The following photo shows SOCWA staff explaining how the treated wastewater is pumped out of the plant and into the ocean outfall system.

Update on Legislation Senate Bills: SB69, SB332 and 241 General Legal Counsel provided the attached memorandum summarizing SB 69 – The Ocean Resiliency Act of 2019, and SB 332 – Wastewater Treatment: Recycled Water. Senate Bill 69 proposes improved denitrification protocols for POTWs. SB 332 would require reduction of ocean discharges through ocean outfalls by at least 50% on or before January 1, 2030, and by 95% on or before January 1, 2040, with a penalty of $2,000 per acre-foot for


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General Manager’s Status Report Page 2 of 10 May 16, 2019 failure to meet deadlines for reductions. Senate Bill 241 proposed by Senator Moorlach was gutted and replaced. As originally proposed the bill would have required JPAs to have a majority of its member agency boards approve labor agreements with employees. The revised law promotes charitable giving and provides individual taxpayers’ additional voluntary contribution options. Finance Department FY 2019-20 Budget Update Staff will provide the completed proposed budget for FY 2019-20 for review of the Finance Committee on May 21, 2019. At that meeting, staff should receive final Finance Committee comments on the draft before the Board Budget Workshop on May 23, 2019. If the Board is in concurrence with the budget as proposed (with Finance Committee comments), staff will complete and include the five-year forecast for all non-capital costs to be presented for approval at a Special Board Meeting on June 20, 2019, at 10:30 a.m. As a part of the proposed budget deliberations, staff responded to the concerns raised by the SOCWA Board that consideration should be given to an approach to manage long-term unfunded liabilities for PERS (pension) and OPEB (retiree health obligations). Various presentations and proposals were discussed at several Finance Committee meetings and at a meeting with the agency finance representatives. It is recognized that the long-term unfunded liabilities are estimated at $12.8 million as of June 30, 2017, with the expectation that due to changes in discount rates and added amortization bases by 2020 the balance will grow to a projected $13.3 million. The current value of assets against the OPEB portion of liability is $4.3 million. Staff presented several savings options to begin in FY 2019-20 including restarting OPEB PARS savings contributions. The Finance Committee received presentations on opportunities ranging from CalPERS and 115 Trust savings options to funding up front or over-time to reduce the obligation. The chart on page 3 indicates the positive impact of beginning a savings program. /// /// /// /// /// /// /// /// /// /// ///

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General Manager’s Status Report Page 3 of 10 May 16, 2019

The Table to the left above indicates the required contribution of each SOCWA member agency to an investment of $250,000 in each annual period. After discussion with the finance representatives and the Finance Committee, it was recommended that SOCWA consider beginning a savings program within the next two years. A savings program is not included, however, in the proposed 2019-20 Budget due to the impact of investments in the capital program required over the next 18-24 months. Operations & Maintenance Department JB Latham (JBL) Update Ernie Leal, Chief Operator at JBL, placed 3rd in the Annual CWEA Photo Contest with this photo of 4th of July fireworks over JBL. He was recognized at the Annual Conference in Palm Springs in March 2019 for this achievement. /// /// /// ///

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Ernie Leal: 4th of July over JBL O&M Staff Working on New Engine Cooling System JB Latham Treatment Plant mechanics got their first opportunity to inspect and repair the cooling system for the Cogen engine. The staff here are pictured installing and greasing the fan bearing for the engine cooling system fan that runs 24/7. Staff continues to learn and take over maintenance duties for various pieces of equipment supporting the new engine system.

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General Manager’s Status Report Page 5 of 10 May 16, 2019 Staff Awareness Training (Easter Egg Hunt) The JB Latham Treatment Plant Chief Operator Ernie Leal conducted a mini Easter Egg hunt during the recent holiday. The eggs were hidden around the plant to encourage the employees to look very closely at every little nook and cranny of the plant. The lesson to the staff is that issues could be hidden in places that we don’t normally consider.

Coastal Treatment Plant Update

Floor Project Completed Staff worked to complete a project to replace the 35-year-old carpet in the Operations Building. The project included relocating office equipment, computers, and leveling a section of the floor. The new laminate flooring will be much easier to clean, and can periodically be disinfected.

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General Manager’s Status Report Page 6 of 10 May 16, 2019 AWT Tank Cleaning and Equipment Inspections A contractor at the Coastal Treatment Plant has been working on replacing all the electrical gear for the recycled water plant. This construction has shuttered the AWT. SOCWA staff has taken this opportunity to clean out all of the tanks in the AWT system. The following picture is a staff member cleaning out Flocculator Basin #2 and inspecting the tank’s equipment.

South Coast Water District (SCWD) Force Main Relining Project Update SCWD is working to slip line the SCWD force-main to the Coastal Treatment Plant (CTP). SOCWA staff is supporting the effort by coordinating work that directly impacts the CTP. As part of the project, the Drainage Pumping Station (DPS) discharge will be relocated from the SCWD force-main to the primary clarifier influent channel. SOCWA staff will be updating the RWQCB about this process change because waste streams returned through an influent meter are separately reported. The result will be a reduction in reported influent flows to CTP and staff will discontinue reporting DPS flows to the RWQCB. Returned waste streams are separately reported to the RWQCB because they need to be removed when determining if a treatment plant is meeting the 85% removal provisions in the Clean Water Act. The DPS will continue to be metered and tracked for CTP operations and billing. Also, about a week before the bypass line was activated, the existing SCWD force-main started to leak within a vault in the Coastal Treatment Plant. SCWD monitored the leak until the bypass sewer was fully activated. Sewage that leaked into the vault was pumped back into the treatment plant; no sewage left the plant boundary.

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Blue Arrow pointing to small pipeline leak Regional Treatment Plant Update

Primary Tank #5 Gate Update The maintenance staff has worked together to remove and repair a stuck Primary Clarifier gate. The gate is needed to control flows to the treatment plant. The lower wastewater flows to the plant have required staff to start turning off tanks to ensure proper treatment. Staff has found that a number of gates installed in 1984 are now getting stuck due to deterioration from corrosion. Below is a mechanic fabricating replacement parts for the gate to allow it to be reinstalled and function properly.

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General Manager’s Status Report Page 8 of 10 May 16, 2019 Residual Storm Issues Update The wet winter has softened the hillsides around the Regional Treatment Plant. This has led to several trees being toppled with recent strong winds. The maintenance staff has been clearing large trees and branches that have blocked roads over the past month. The staff has also contracted for several “at risk” trees to be removed before they are toppled by the winds.

Aeration Tank #2 Panel Project Complete The staff shifted flows to different aeration basins to allow for aeration panel repairs in Aeration Tank 2. The replacement of the panel skins in one tank takes up to 3 days with a full staff of employees. Staff from the other two plants also come over to help with the work.

Environmental Compliance Department Update PC12: Salt and Nutrient Management Plan (SNMP) 5 Year Update Progress Report

Phase 1 of the SNMP began on March 27, 2019. Staff conducted a technical advisory group (TAG) meeting on April 3, 2019. Tasks completed thus far are characterizations of the study area, estimation of current ambient water quality with antidegradation analysis to be completed by the end of May. The draft Phase 1 report is scheduled to be released to the PC12 TAG on

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General Manager’s Status Report Page 9 of 10 May 16, 2019 June 13, 2019. SOCWA will host a public meeting on June 25, 2019, to receive any additional comments in person.

Triennial Review

Cynthia Gorham at the San Diego Regional Water Quality Control Board has been the staff contact that SOCWA has been engaged with for the funding of a position to complete the Triennial Review. SOCWA Staff spoke to her boss, and he indicated that the State Water Board (SWRCB) held up the hiring of the triennial review employee for the project, but he is hoping to post the position in July with an employee starting in the Fall. SOCWA staff will continue to engage the SDRWQCB to fill the position.

Comprehensive Human Waste Source Reduction Strategy (CHWSRS) Draft Plan

On May 7, 2019, SOCWA provided a letter to the County on behalf of PC12 members related to the CHWSRS Draft Plan. SOCWA is concerned that the direction in the plan may be inconsistent with the messaging to the public related to reliable scientific information for the protection of public health in category REC-1 waters. SOCWA requested to work with the County on the science and further development of the CHWSRS Plan.

97-52 Amendment

On May 7, 2019, the 97-52 Amendment passed the SDRWQCB consent calendar administratively removing ETWD & IRWD from PC12.

Environmental Laboratory Accreditation Program (ELAP)

The Environmental Laboratory Technical Advisory Committee (ELTAC) meet on April 17, 2019. The California Quality Management System (CA QMS) Subcommittee was provided time to present on the alternative quality management to the proposed updated ELAP regulations that govern laboratory operations. The CA QMS was received well by most members of the committee and resulted in the following motions, both that passed ELTAC on a vote of 7 to 5.

Motion 1:

“To work for 30 days and request that ELAP to give support for staff to work in the Auditability functions that are at issue. “

Motion 2:

“Combine the CA QMS with the 4th draft ELAP regulations; “

The public utility laboratories and some commercial laboratories are in support of the CA QMS due to the reduction in administrative burden where the additional TNI requirements will not improve data quality. The CA-NV AWWA Lab Committee approved opposition to the system currently provided by ELAP. The CA-NV AWWA Executive Board approved the recommendation. The industry organizations are in support of the CA QMS. At the ELTAC meeting, CASA, CMUA, SCAP, BACWA Lab Committee, & CVCWA Lab Committee provided public comment in support of the CA QMS.

In a letter received April 27, 2019, the ELAP Program Chief indicated that she would not follow the recommendations by ELTAC, the technical advisory Board to ELAP. Ms. Sotelo indicated that the CA QMS could be considered as an alternative to the current regulations to be presented to the State Water Resources Control Board at a workshop after the release of the current ELAP 3rd Draft Regulations scheduled to be released to the Office of Administrative Law. Staff will continue to stay engaged and follow-up on the recommendations made by ELTAC.

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General Manager’s Status Report Page 10 of 10 May 16, 2019 Air Quality

South Coast Air Quality Management District (SCAQMD) Workgroup Meetings:

Staff participated in Proposed Rule 1179.1 and Proposed Amended Rule Amended 1110.2 workgroup meetings. Proposed Rule 1179.1 seeks to regulate all biogas equipment under a single rule which may include the cogeneration engines at the wastewater treatment facilities. Rule 1110.2 currently regulates the cogeneration engines.

Through conversation with SCAQMD, it was identified that the Regional Treatment Plant (RTP) is the only Non-Title V facility in the SCAQMD service areas that is required to operate a continuous emission monitoring system (CEMS) for the co-generation engine compliance. The CEMS unit is costly to operate and is redundant due to the management controls already in place. The JB Latham Plant (JBL) falls just under the engine rating criteria and for compliance with 1110.2 rule and thus operates under an Inspection and Management Plan (I & M Plan). Staff met with SCAQMD representatives to address the differences in construction at RTP and JBL and request that SCAQMD allow for existing management controls in lieu of the CEMS unit. The request may be included in rule language updates in 1110.2 or 1179.1.

NPDES Compliance

Plume study

On April 29, 2019, staff attended a San Diego Regional Water Quality Control Board (SDRWQCB) sponsored workshop for plume tracking at the five outfalls in the San Diego Region. The SDRWQCB has included the requirements in the San Elijo and the Encina NPDES permits. The purpose of the workshop was to convene interested parties and to coordinate study efforts to determine if an economy of scale could be gained. The previous workshop included a potentially costly study based on a model that was not fully developed. The workshop attended on April 29, 2019, included a compliance pathway at a much reasonable cost. Staff will continue to work with NPDES holders and SDRWQCB staff on a plan that accomplishes the SDRWQCB staff goals without significant costs.

Staff Enforcement Letter – Aliso Creek Ocean Outfall (ACOO)

On April 30, 2019, SOCWA received a Staff Enforcement Letter from the San Diego Regional Water Quality Control Board (SDRWQCB). The letter indicates NPDES permit violation on April 9, 2018, of acute toxicity limits. Staff conducted follow-up monitoring and investigation at all discharge points on the ACOO outfall. Through toxicological recommendation, SOCWA responded that the event was due to a statistical anomaly in the data. In September 2018, SOCWA laboratory exceeded quality control limits for the Biological Oxidation Demand Test resulting in three violations. In November 2018, the Los Alisos Water Reclamation did not sample or test for oil and grease resulting in a violation. Staff will respond to the violations with applicable supporting documentation. Each fine could result in a $3000 per incident penalty.

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PROCOPIO525 B StreetSuite 2200San Diego, CA 92101T. 619.238.1900F. 619.235.0398

MEMORANDUM DEL MAR HEIGHTSLAS VEGASPHOENIXSAN DIEGOSILICON VALLEY

VIA E-MAIL ([email protected])

TO: Betty BurnettSOCWA General Manager

FILE NO: 126694/000001

FROM: Gregory V. MoserAdriana R. Ochoa

DATE: May 8, 2019

RE: Senate Bills 69 and 332

This Memorandum summarizes two pieces of California legislation introduced during the 2019-2020 legislative session and their potential impacts on SOCWA.

Senate Bill 69 – The Ocean Resiliency Act of 2019 (“SB 69”)

SB 69 seeks to protect, enhance, and manage coastal and ocean resources and anadromous fishery resources in order to enhance climate resiliency and to improve the state’s ability to mitigate and adapt to the impacts of climate change through a series of measures addressing everything from salmon runs to ballast water discharge to timber harvesting.

As may be relevant to SOCWA, SB 69 also proposes to add section 13170.4 to the Water Code, which will require that the State Water Resources Control Board, on or before December 31, 2022, amend the California Ocean Plan and the California Enclosed Bays and Estuaries Plan to include water quality objectives and effluent limitations that specifically address ocean acidification and hypoxia, including, but not limited to, requiring all publicly operated wastewater treatment facilities that discharge to waters subject to the plans to adopt, incorporate, or improve denitrification protocols.

Impact: Potential impacts of SB 69 could include increased costs associated with improved denitrification protocols. According to CASA’s opposition: “This is a one size fits all approach for an issue that is variable and nuanced, which should be addressed regionally, and for which significant and necessary scientific investigations currently on-going should be allowed to continue so that, if needed, appropriate management actions can be taken that will result in the desired outcomes.”

Status: SB 69 was introduced by Senator Wiener (SD 11) on January 9, 2019, and is co-authored by Assembly members Boerner Horvath (AD 76) and Levine (AD 10). SB 69

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2DOCS 126694-000001/3645259.1

is an active bill that is currently in the committee process. The next scheduled hearing is before the senate appropriations committee on May 13, 2018.

Opposition: State Water Contractors; California Association of Sanitation Agencies (CASA); a coalition of forestry industry groups; Association of California Water Agencies (ACWA); Western States Petroleum Association (WSPA)

Support: Dozens of environmental groups, including the Orange County Coastkeeper and Surfrider Foundation; various fishing industry groups

Senate Bill 332 – Wastewater Treatment; Recycled Water (“SB 332”)

SB 332 seeks to increase water reuse in order to improve drought resilience by adding section 13557.5 to the Water Code, which would generally declare that the discharge of treated wastewater from ocean outfalls is a waste and unreasonable use of water. The bill would require each wastewater treatment facility that discharges through an ocean outfall to reduce the facility’s annual flow as compared to the average annual dry weather wastewater discharge baseline volume, as prescribed, by at least 50% on or before January 1, 2030, and by at least 95% on or before January 1, 2040. The bill would subject the owner or operator of a wastewater treatment facility to a civil penalty of $2,000 per acre-foot of water above the required reduction in overall volume discharge for the failure to meet these deadlines.

SB 332 would further require a holder of a NPDES permit authorizing the discharge of wastewater through an ocean outfall to submit and update a plan to meet these requirements to the state board, and to submit to the state board, on or before January 1, 2027, and every 5 years thereafter, a report on the progress toward meeting the reduction in annual flow deadlines. Permit holders would be subject to a penalty of up to $10,000 for failing to submit a plan or report.

Impact: Potential impacts of SB 332 could include increased costs associated with compliance and penalties for noncompliance. According to CASA’s opposition: “There are numerous technical realities in the wastewater treatment and management processes that have not been considered in SB 332. The bill lacks consideration of major operational issues surrounding brine management, wet weather influent management, existing regulatory constraints relative to minimum flows, and other real and substantive conflicts with how wastewater agencies function in their communities. These technical issues are vast, far reaching, and vary based on the regional watershed and individual permitting levels.”

Status: SB 332 was introduced by Senators Hertzberg (SD 18) and Wiener (SD 11) on February 19, 2019. SB 332 is an active bill that is currently in the committee process. The next scheduled hearing is before the senate appropriations committee on May 13, 2018.

Opposition: Association of California Water Agencies; California Association of Sanitation Agencies (CASA); California Municipal Utilities Association; California Special Districts Association; Carpinteria Sanitary District; City of Camarillo; Crockett Community Services District; Dublin San Ramon Services District; Las Gallinas Valley Sanitary District; Leucadia Wastewater District; Napa Sanitation District; North Main Water

170

3DOCS 126694-000001/3645259.1

District; Olivenhain Municipal Water District; Rodeo Sanitary District; Stege Sanitary District; Union Sanitary District; Vallecitos Water District; WaterReuse California

Support: Over a dozen environmental agencies (fewer than in support of SB 69)

ARO

171


TO: Board of Directors FROM: Betty Burnett, General Manager SUBJECT: Monthly Progress Report on State Audit Recommendations Attached are staff updates for the State Audit Response Schedule. Recommendation Information item.

172

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175


TO: Chairman Ferons FROM: Betty Burnett, General Manager SUBJECT: Appointment of Nominating Committee for Selection of Officers for the Board of

Directors – Fiscal Year 2019/2020 Election of Officers for SOCWA for Fiscal Year 2019/2020 will be scheduled for the next Regular Meeting of the Board of Directors in June. The Board will be requested to select a Chairperson, Vice-Chairperson, Secretary/Treasurer and Assistant Secretary. The latter two positions are historically filled by the General Manager and the Clerk of the Board. Typically, the Chairperson has appointed a Nominating Committee of two members to suggest names for the positions of Chairperson and Vice-Chairperson. It would, therefore, be appropriate for the Chairperson to appoint a Nominating Committee to report at the next regular Board of Directors meeting. Recommendation

Staff recommends the SOCWA Chairperson appoint a Nominating Committee for the selection of the slate of officers for Fiscal Year 2019/2020.

176

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