AGENDA

Philadelphia Area SharePoint User Group

www.PhillySharePoint.org

Welcome to the Philadelphia Area SharePoint

User Group

Russ BasiuraSharePoint Consultant

RJB Technical Consultingwww.rjbtech.com

http://www.sharepointspecialists.com/[email protected]


Philadelphia Area SharePoint User Group AGENDA

• Quick Intro

• Announcements

• PhillySharePoint Website

• Defining your Enterprise Information Architecture

• Round Table Q & A


Philadelphia Area SharePoint User Group User Group Goal /

Objectives

• Build a local community focused on Microsoft SharePoint Technologies

– Educate user group members about SharePoint Technologies

– Transfer knowledge within the community

– Communicate best practices

– Introduce new products / solutions


Philadelphia Area SharePoint User Group www.PhillySharePoint.org

Website for user group• SharePoint resource documents• SharePoint resource websites links• RSS Feeds • Meeting Event Schedule• Past User Group Presentations• Live Meetings• Public Discussions• Member Forums• Member Blogs



Upcoming Schedule

• Next Meeting – March 26th 5:30 PM to 8:30 PM – RJB Technical Consulting

• IA Part 2 – Implementation and Support• MOSS on W2k8 and SQL2k8 64-bit

– Microsoft Greater PA Office, Malvern, PA

• Ongoing Schedule– Last Wednesday of every month– 5:30 PM to 8:30 PM– Microsoft Greater PA Office, Malvern, PA



Conferences

• MS SharePoint Conference 2008– Seattle, WA– March 3 – 6– http://www.mssharepointconference.com


Philadelphia Area SharePoint User Group Introductions

PhillySharePoint Sponsors

• Microsoft– Leader in software solutions

• AvePoint– Leader in SharePoint Disaster Recovery Solutions

• RJB Technical Consulting (www.rjbtech.com)– Philadelphia-based consulting company– Microsoft Partner– Practice Area focused on SharePoint and

Information Worker Technologies– Office 2007, SharePoint 2007 Private Beta Partner



Calling all SharePoint architects, developers, engineers, project managers, business

analysts, customizers and power users!!

• RJBTech is adding new team members. We offer the opportunity to work on some of the most exciting SharePoint deployment projects in the Philadelphia area. We offer:

• Bonuses• Paid SharePoint training• medical, dental, and vision• paid vacation• Paid holidays



Defining the Enterprise Information Architecture

Russ BasiuraRJB Technical Consulting


Philadelphia Area SharePoint User Group What is Information

Architecture?Information architecture (IA) is the art and science of

expressing a model or concept for information.

--WikiPedia.org

Information architecture is :• The structural design of shared information environments. • The art and science of organizing and labeling web sites, intranets,

online communities and software to support findability and usability. • An emerging community of practice focused on bringing principles

of design and architecture to the digital landscape.

-- Information Architecture Institute


Philadelphia Area SharePoint User Group Information

Architecture

1. Define goals

2. Know your audience

3. Define information types

4. Define site structure


Philadelphia Area SharePoint User Group How do users find

information?

• Ask them?• Use card sorting techniques• Focus on keywords

– Examine file shares to gather Information types and metadata

• Use the feed back to build– Site Directory– Wireframes and Storyboards



Who owns the IA?

• IA is living and breathing – constant change

• Everyone is the steward of change• Changes are centrally administered and

deployed through features• Site collection administrators (content

owners)


Philadelphia Area SharePoint User Group SharePoint IA

• How is your Information Architecture represented in SharePoint?

• Web Applications• Site Collections• Sites• Lists and Libraries• Content Types• Metadata - Keywords


Philadelphia Area SharePoint User Group Topology Elements

Corporate Portal

Benefits Personnel

Corporate Sales

CorporateIT

Corporate HR

Private HR

Private Sales

Private IT

Asset Management

Site Collection Portal Site Database

Office SharePoint Server Web Application


Philadelphia Area SharePoint User Group When do you need a

Web Application?

• IIS Virtual Server• Isolation – Application Pools• Authentication – Windows, Basic, Forms• Host Header Definition• Unique Web.config file – data connections• Different feature deployment• Can contain many site collections and

content databases


Philadelphia Area SharePoint User Group Site Collection

Properties• Quota• Recycle Bin• Site and List Templates• Content Types• Site Columns• Security Groups and Users • Usage Reports• Navigation• Portability



Site Collection?

• Driven by – content size– Content owners / administrators– security



Site?

• Different site template• Different audience for your content• Different Security• Different site administrator• What content will be put into it?• Different branding (master page, page

layouts, stylesheets)• Different functionality



list or library?– Minor versioning– Receive email– Document conversions (library)– Custom send to (library)– Content types – lists only types


Philadelphia Area SharePoint User Group How do you decide

the type of site?• Enterprise

– Aggregation of content– Personalization of content– Cross-site searching– Web publishing– large audience– Mostly read-only

• Team– Small audience



Content Types

• Create your own base content types• Keep structure flat initially• Define site columns and metadata• Information Management Policies



Navigation

• Consistency throughout site (navigational elements)• SharePoint knowledge required in order to understand

relationship between the various objects (site collections, webs, lists, etc…)

• Alignment with information architecture – search scoping • Branding considerations – using themes and custom

master pages to help identify location within a portal• Provide an overall picture – site map – to communicate

the big picture to users


Philadelphia Area SharePoint User Group Questions to New

Site Owners• Who is your audience?• Will the content be shared externally?• What information will be stored?• Have you been to SharePoint training?• What is avg. document size?• How many documents?• Which department?• Who is the site owner?• How many contributors?• How many readers?• What is scope of search (global or local)?



Resources

Information Architecture Institutehttp://iainstitute.org/

Microsoft Technethttp://office.microsoft.com/en-us/sharepointserver/HA102147321033.aspx

Joel Oleson – SharePoint Bloghttp://blogs.msdn.com/joelo/archive/2007/03/16/information-architecture-and-the-information-architect.aspx



Round Table Discussion



Giveaways and Close

Date post:	01-Jan-2016
Category:	Documents
Upload:	perry-mejia
View:	23 times
Download:	0 times

AGENDA

Documents