In compliance with the Americans With Disabilities Act (ADA), all public meetings held by Blackhawk Technical College District are accessible to persons with disabilities. Any person wishing to attend who needs special accommodations should call (608) 757-7772 no less than 24 hours prior to the meeting time. Blackhawk Technical College District Board Meeting January 17, 2018 Central Campus – Administrative Center – Board Room 5:00 PM AGENDA 1. Call to Order 2. Public Comment Persons who wish to address the District Board may make a statement as long as it pertains to a specific agenda item. Persons who raise issues not on the agenda may be invited back to repeat their comments at a later Board meeting when the subject is properly noticed on the agenda. Unless requested by the Board Chair from the audience, regarding a specific agenda topic, public comments or dialogue are not allowed during other portions of the Board meeting and/or discussion. 3. Special Reports Enc. #1 a. Recognition of BTC Retiree Tara Kilby (Chairperson Thornton and Dr. Tracy Pierner b. Student Representative to the Board Report (Information – Erika Kropp) 4. Information/Discussion Enc. #2 a. Financial Statement & Quarterly Update (Information – Renea Ranguette) b. President’s Report (Dr. Tracy Pierner) 1. Community Engagement Update 2. Review of College Events 3. Upcoming Events 4. Other Communications 5. Consent Agenda Consent Agenda items will be approved in one motion; however, any Board member may ask that any individual item be acted on separately.
Transcript
In compliance with the Americans With Disabilities Act (ADA), all public meetings held by Blackhawk Technical College District are accessible to persons with disabilities. Any person wishing to attend who needs special accommodations should call (608) 757-7772 no less than 24 hours prior to the meeting time.
Blackhawk Technical College District Board Meeting
January 17, 2018 Central Campus – Administrative Center – Board Room
5:00 PM
AGENDA 1. Call to Order 2. Public Comment Persons who wish to address the District Board may make a statement as
long as it pertains to a specific agenda item. Persons who raise issues not on the agenda may be invited back to repeat their comments at a later Board meeting when the subject is properly noticed on the agenda. Unless requested by the Board Chair from the audience, regarding a specific agenda topic, public comments or dialogue are not allowed during other portions of the Board meeting and/or discussion.
3. Special Reports Enc. #1 a. Recognition of BTC Retiree Tara Kilby (Chairperson Thornton and
Dr. Tracy Pierner
b. Student Representative to the Board Report (Information – Erika Kropp)
Ranguette) b. President’s Report (Dr. Tracy Pierner)
1. Community Engagement Update 2. Review of College Events 3. Upcoming Events 4. Other Communications
5. Consent Agenda Consent Agenda items will be approved in one motion; however, any
Board member may ask that any individual item be acted on separately.
Blackhawk Technical College District Board January 17, 2018 - Agenda Page 2 Enc. #3 a. Approval of Minutes of the Regular District Meeting Held on
December 20, 2017 (Action) Enc. #4 b. Approval of Current Bills (Action – Renea Ranguette) Enc. #5 c. Approval of Contract Training (Action – Dr. Zahi Atallah) Enc. #6 d. Acceptance of Grant Awards for 2017-18 (Action – Renea Ranguette) Enc. #7 e. Acceptance of Intent to Retire (Gail Pauletto) (Action – Brian Gohlke) Enc. #8 f. Acceptance of Resignation (William Hodge) (Action – Brian Gohlke) Enc. #9 g. Confirmation of Instructional Employment Contract Issued for the
Position of Information Technology Network Specialist Instructor (William Hodge) (Action – Brian Gohlke)
Enc. #10 h. Confirmation of Instructional Employment Contract Issued for the
Position of Electro-Mechanical Technology Instructor (Jaye Jackson) (Action – Brian Gohlke)
6. Action Items Enc. #11 a. Approval of Revisions to District Board Policy D-310 – Tax
Incremental Districts (Action –Chairperson Thornton) Enc. #12 b. Adoption of Resolution Awarding the Sale of $1,500,000 General
Obligation Promissory Notes, Series 2018A (Action – Renea Ranguette and Robert W. Baird Representative)
7. Committee Reports Finance Committee Barbara Barrington-Tillman, Chairperson No December Meeting Held Meeting Scheduled 1/17/18 – 3:30 PM Enc. #13 a. Approval of Modifications to the Fiscal Year 2017-18 Budget
(Finance Committee Recommendation – Action)
Blackhawk Technical College District Board January 17, 2018 - Agenda Page 3 Personnel Committee Rick Richard, Chairperson No December Meeting Held No January Meeting Scheduled 8. New Business Enc. #14 a. Workforce & Community Development Division (Information –Dr.
Zahi Atallah and Dr. Helen Proeber) Enc. #15 b. Review of District Board Policy D-398 – Contracted Service for
Instruction, Technical Assistance, Fiscal, and Management Services (Discussion – Dr. Zahi Atallah and Dr. Helen Proeber)
Enc. #16 c. BTC Foundation Donation Report (Information – Joe Newborn) Enc. #17 d. Programs Approved for Operation in Fiscal Year 2018-19
(Information – Dr. Zahi Atallah) Enc. #18 e. Strategic Plan Update (Information – Dr. Tracy Pierner) f. Student Success (Information – Dr. Jon Tysse) 9. Other Business Enc. #19 a. District Boards Association 2018 Media Award Nominee (Information
– Dr. Tracy Pierner
b. District Boards Association Winter Meeting – January 26-27, 2018, Eau Claire
10. Future Agenda Items
ENCLOSURE #1
3. Special Reports
a. Recognition of BTC Retiree Tara Kilby (Chairperson Thornton and Dr. Tracy Pierner)
Tara Kilby will retire on January 31, 2018, after 37 years of service to the College. She was hired in September 1980 as a Library Aide. She has continued in the Library throughout her career at the College and is currently the Library Technical Assistant. In addition to her regular duties, she was a member of the Library Advisory Committee and served in several capacities as an officer within the Educational Support Professionals (ESP) unit.
We wish Tara a long and happy retirement and thank her for her dedication to the College. She will not be in attendance at the meeting to be recognized.
Original Adjusted YTD Percent Original Adjusted YTD Percent Year Percent DollarBudget Budget Actual of Budget Budget Budget Actual of Budget End of Budget Variance
Beginning Fund Balance 10,055,117 10,055,117 10,055,117 9,418,711 9,418,711 9,418,711 9,418,711 Change in Fund Balance - 63,798 - 104,071 (150,000) (4,857,311) 636,406 Ending Fund Balance 10,055,117 10,118,915 5,686,662 9,522,782 9,268,711 4,561,400 10,055,117 Reserved for Prepaid Items 75,000 75,000 75,000 200,000 200,000 75,000 75,000 Designated for Operations 6,531,000 6,531,000 6,531,000 6,250,000 6,250,000 6,531,000 6,531,000 Designated for State Aid Fluc 313,000 313,000 313,000 257,000 257,000 313,000 313,000 Designated for Sub Years 470,000 470,000 470,000 386,000 386,000 470,000 470,000 Designated for Sub Year 2,666,117 2,729,915 (1,702,338) 2,429,782 2,175,711 (2,827,600) 2,666,117
Note: Budgeted Resources Over (Under) Expenditures represents the amount that will be added to or used from the fund balance during the fiscal year.
operations of the district including instructional programs, student support services, facility care/maintenance and administration.
2017-2018 2016-2017Audited
Blackhawk Technical CollegeGeneral Fund
Comparative Statement of Revenues and ExpendituresFor The Months Ended December 31, 2017 and 2016
General Fund is used to account for all revenues and expenditures for activities normally associated with the regular
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ENCLOSURE #2
Original Adjusted YTD Percent Original Adjusted YTD Percent Year Percent DollarBudget Budget Actual of Budget Budget Budget Actual of Budget End of Budget Variance
Beginning Fund Balance 587,454 587,454 587,454 590,233 590,233 590,233 590,233 Change in Fund Balance - - - - - (470,267) (2,779) Ending Fund Balance 587,454 587,454 158,882 590,233 590,233 119,966 587,454
Note: Budgeted Resources Over (Under) Expenditures represents the amount that will be added to or used from the fund balance during the fiscal year.
Blackhawk Technical CollegeSpecial Revenue Fund
Comparative Statement of Revenues and ExpendituresFor The Months Ended December 31, 2017 and 2016
such as Vocational Education Act, Adult Education Act, and Job Training Partnership Act projects, which are not considered part of the regular program of the district are included in this fund. Excluded would be construction or remodeling projects, and trust & agency activities, including student loans.
2017-2018 2016-2017
Special Revenue Fund is used to account for revenues and expenditures from revenue sources that are restricted to a specific purpose. Typically, externally funded projects,
Audited
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Original Adjusted YTD Percent Original Adjusted YTD Percent Year Percent DollarBudget Budget Actual of Budget Budget Budget Actual of Budget End of Budget Variance
Beginning Fund Balance 10,642,571 10,642,571 10,642,571 10,008,944 10,008,944 10,008,944 10,008,944 Change in Fund Balance - 63,798 - 104,071 (150,000) (5,327,578) 633,627 Ending Fund Balance 10,642,571 10,706,369 5,845,544 10,113,015 9,858,944 4,681,366 10,642,571 Reserved for Prepaid Items 75,000 75,000 75,000 200,000 200,000 75,000 75,000 Designated for Operations 6,531,000 6,531,000 6,531,000 6,250,000 6,250,000 6,531,000 6,531,000 Designated for State Aid Fluc 313,000 313,000 313,000 257,000 257,000 313,000 313,000 Designated for Sub Years 470,000 470,000 470,000 386,000 386,000 470,000 470,000 Designated for Sub Year 3,253,571 3,317,369 (1,543,456) 3,020,015 2,765,944 (2,707,634) 3,253,571
Note: Budgeted Resources Over (Under) Expenditures represents the amount that will be added to or used from the fund balance during the fiscal year.
2017-2018Audited
Blackhawk Technical College
General Fund & Special Revenue Funds CombinedFor The Months Ended December 31, 2017 and 2016
Operating Budget
restricted by the 1.5 mill rate limit.
2016-2017
Operating Budget - General and Special Revenue Combined are the funds used to record revenue and expenditures used to manage the operations of BTC. It is this budget that is
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Original Adjusted YTD Percent Original Adjusted YTD Percent Year Percent of DollarBudget Budget Actual of Budget Budget Budget Actual of Budget End Budget Variance
Beginning Fund Balance 2,546,165 2,546,165 2,546,165 1,181,571 1,181,571 1,181,571 1,181,571 Change in Fund Balance (619,812) (2,193,656) - (236,938) (1,100,746) (871,540) 1,364,594 Ending Fund Balance 1,926,353 352,509 4,217,620 944,633 80,825 310,031 2,546,165
Note: Budgeted Resources Over (Under) Expenditures represents the amount that will be added to or used from the fund balance during the fiscal year.
2017-2018Audited
2016-2017
Capital Projects Fund is used to account for all resources and expenditures related to capital projects. Capital projects include the acquisition of sites/buildings, purchase or
expectancy of at least two years.
Blackhawk Technical CollegeCapital Projects Fund
Comparative Statement of Revenues and ExpendituresFor The Months Ended December 31, 2017 and 2016
construction of buildings (including equipping), remodeling and improvement of buildings and purchase of movable and fixed equipment with a per unit value of $500 and a life
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Original Adjusted YTD Percent Original Adjusted YTD Percent Year Percent of DollarBudget Budget Actual of Budget Budget Budget Actual of Budget End Budget Variance
Beginning Fund Balance 640,384 640,384 640,384 1,071,826 1,071,826 1,071,826 1,071,826 Change in Fund Balance - - - - (455,575) (663,232) (431,442) Ending Fund Balance 640,384 640,384 292,114 1,071,826 616,251 408,594 640,384
Note: Budgeted Resources Over (Under) Expenditures represents the amount that will be added to or used from the fund balance during the fiscal year.
Blackhawk Technical CollegeDebt Service
Comparative Statement of Revenues and ExpendituresFor The Months Ended December 31, 2017 and 2016
2017-2018 2016-2017
Debt Service Fund is used to account for the accumulation of resources, and the payment of principal and interest for general long-term debt and long-term lease purchase debt.
Audited
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Original Adjusted YTD Percent Original Adjusted YTD Percent Year Percent of DollarBudget Budget Actual of Budget Budget Budget Actual of Budget End Budget Variance
Beginning Fund Balance 521,632 521,632 521,632 484,983 484,983 484,983 484,983 Change in Fund Balance 13,928 13,928 - 37,250 37,250 9,616 36,649 Ending Fund Balance 535,560 535,560 547,814 522,233 522,233 494,599 521,632
Note: Budgeted Resources Over (Under) Expenditures represents the amount that will be added to or used from the fund balance during the fiscal year.
Audited2017-2018 2016-2017
financed or recovered primarily through user charges, or where the district board has decided that periodic determination of revenues, expenses or net income is appropriate.
Blackhawk Technical CollegeEnterprise Fund
Comparative Statement of Revenues and ExpendituresFor The Months Ended December 31, 2017 and 2016
Enterprise Fund is used to account for district operations where the cost of providing goods or services to students, district staff, faculty or the general public on a continuing basis is
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Original Adjusted YTD Percent Original Adjusted YTD Percent Year Percent of DollarBudget Budget Actual of Budget Budget Budget Actual of Budget End Budget Variance
Beginning Fund Balance 161,253 161,253 161,253 234,046 234,046 234,046 234,046 Change in Fund Balance - - - - - (183,058) (72,793) Ending Fund Balance 161,253 161,253 (13,646) 234,046 234,046 50,988 161,253
cost-reimbursement basis
Note: Budgeted Resources Over (Under) Expenditures represents the amount that will be added to or used from the fund balance during the fiscal year.
2017-2018 2016-2017Audited
Blackhawk Technical CollegeInternal Service Fund
Comparative Statement of Revenues and ExpendituresFor The Months Ended December 31, 2017 and 2016
Internal Service Fund is used to account for district operations where the cost of providing goods or services by one department or unit to other departments or units on a
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Original Adjusted YTD Percent Original Adjusted YTD Percent Year Percent of DollarBudget Budget Actual of Budget Budget Budget Actual of Budget End Budget Variance
Beginning Fund Balance 599,674 599,674 599,674 797,274 797,274 797,274 599,651 Change in Fund Balance (28,178) (28,178) - (165,766) (165,766) (117,561) 23 Ending Fund Balance 571,496 571,496 670,346 631,508 631,508 679,713 599,674
Trust and Agency Fund is made up of three different types of sub-funds:
Note : Revenue is generated by reimbursement reports to funding agencies. Therefore actual revenues will lag behind expenditures by several months. By the close of the fiscal yearthe difference between revenues and expenditures is balanced.
Note: Budgeted Resources Over (Under) Expenditures represents the amount that will be added to or used from the fund balance during the fiscal year.
b. Non-Expendable Trust Fund Type is used to record resources and related financial activities where the principal may not be expended and where the board acts as trustee.c. Agency Fund Type is used to record resources and related financial activity where the board acts as an agent or custodian for others, rather than as an owner.
Blackhawk Technical College
2017-2018 2016-2017
Trust and Agency FundComparative Statement of Revenues and ExpendituresFor The Months Ended December 31, 2017 and 2016
a. Expendable Trust Fund Type is used to record resources and related to financial activities where the principal may not be expended and where the board acts as a trustee.
Audited
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Original Adjusted YTD Percent Original Adjusted YTD Percent Year Percent of DollarBudget Budget Actual of Budget Budget Budget Actual of Budget End Budget Variance
Total Debt Service Payments 8,192,179$ 602,849$ 665,582$
BLACKHAWK TECHNICAL COLLEGESummary of Revenue and Expenditures as of December 31, 2017
Quarterly Financial Statement Review
December 31, 2017 General Fund
Revenue
Total revenues are up approximately $38,900 (0.5%) from the prior year. This increase is mainly due to an increase of approximately $115,500 (46.0%) in Institutional Revenue which is offset by decreases in State Aid of approximately $28,400 (1.4%) and Program Fees of approximately $33,000 (0.7%). The increase in Institutional Revenue is mainly due to increases in customized instruction ($101,400). The decrease in Program Fees (tuition) is due to a change in deregistration processes and a decrease in spring enrollment as of this same time last year.
Uses
Total uses are down by approximately $449,900 (3.5%) from the prior year. Instructional Resource expenditures account for approximately $240,300 of the total decrease (31.7% decline over prior year), with additional decreases in Student Services and Physical Plant expenditures of approximately $171,700 (17.0%) and $191,500 (14.4%) respectively. The decreases in Instructional Resources are mainly due to decreases in salaries and benefits ($113,700) and computer software ($116,300). The decrease in salaries and benefits is the result of the fall 2016 reorganization of personnel to general administration, offset by FY18 wage adjustments. The decrease in computer software is primarily due to a reduction in the Blackboard software service fee which is the result of collaboration with other Wisconsin technical colleges. The decrease in Student Services expenditures is mainly due to decreases in salaries and benefits ($166,600). The salary and benefit reductions are due to the fall 2016 reorganization offset by FY18 wage adjustments, and vacancy in currently funded positions. The decrease in Physical Plant expenditures is mainly due to the decrease in facilities rental expense which included a property tax expense of $183,875 in the prior year for the AMTC facility. With the purchase of the facility by the BTC Foundation in December 2017, the property is now tax exempt.
These decreases are offset by increases in Instructional expenditures of approximately $64,300 (0.9%) and General Institutional expenditures of approximately $97,200 (4.4%). The increases in Instructional expenditures are due to computer software ($22,453), supplies ($23,417) and service contracts ($11,547). The increase in computer software and service contracts are planned in the FY18 budget. Increases in General Institutional expenditures are due to an increase in salaries and benefits of $79,700 and also in current expenditures of $17,500. The increase in salaries and benefits is the result of FY18 wage adjustments and staff realignment offset in part by reductions due to the fall 2016 reorganization.
Special Revenue Fund
Revenues are up $9,650 (1.5%) overall compared to the prior year. State Aid is up approximately $108,400 (38.8%) and Federal Revenue is down $72,800 (22.3%), primarily due to the timing of payments. Total expenditures are down by approximately $32,000 (2.9%) from the prior year. Instructional expenses decreased approximately $79,200 (11.0%), primarily due to a decrease in salaries and benefits ($84,237), which was offset by an increase in current expenditures ($5,023). General Institutional expenditures also decreased by approximately $24,100 (100.0%) with the entire decrease from salaries and benefits due to a grant that ended in the prior year. These
decreases were offset by an increase in Student Services of approximately $63,700 (18.6%), mainly due to salaries and benefits ($46,925).
Capital Projects Fund
Revenue and Other Resources are up by approximately $1,994,200 (130.5.0%) in the current year compared to the prior year primarily due to the timing of debt sales by the College. In the prior year, there was one debt issuance of $1,500,000 for the dental suite remodel and in the current year, there was one issuance for $3,500,000 for annual capital. Expenditures and other uses are down by approximately $548,800 (22.9%). Physical Plant and Instructional expenses decreased by $1,113,021 and $113,477 respectively, and are offset by increases in Other Uses ($250,000), Instructional Resources ($246,488), and General Institutional ($184,320) expenses. The decrease is primarily due to the reduced number and size of planned projects, offset by the timing of annual capital purchases and facility improvements this year compared to last fiscal year.
Other Funds
Debt Service Fund revenue and other resources are up by approximately $252,200 (10733.1%). This fund is used to account for the accumulation of resources and the payment of principal and interest for general long-term debt and long-term lease purchase debt. The majority of revenue is derived from property taxes, of which an allocation is done later in the year to place amounts in this fund. Expenditures are down by approximately $62,700 (9.4%). This decrease is related in part ($28,119) to the semi-annual interest payments in the current year compared to the prior year as there is less debt outstanding for which interest is due and to the difference in the cost of issuing debt ($34,613) in the prior year. This decrease in debt service payments for interest expense was expected based on the debt maturities schedules.
Enterprise Fund revenue increased by approximately $11,700 (22.6%) compared to the prior year. The increase is all in Institutional Revenue and relates to higher sales compared to the prior year. Expenditures are down by approximately $4,900 (11.5%). The main areas decreasing are salaries and benefits ($1,800), professional services ($2,815), non-instructional equipment ($3,861), and equipment repair ($4.646). These decreases are offset by an increase in supplies of approximately $7,600.
Internal Service Fund revenue is zero for both years. This is due to the timing of recording revenue from other funds. This fund is used to account for district operations where the cost of providing goods or services by one department or unit to other departments or units is recorded on a cost-reimbursement basis. Expenses are down $8,159 (4.5%) due to a net decrease in workers’ compensation insurance and property and casualty premiums for the current year.
Agency Fund revenue increased by approximately $84,400 (32.8%) from the prior year due primarily to an increase in student activity fees ($88,800). Expenditures increased by approximately $6,900 (9.8%) primarily due to an increase in student account expenses.
Trust Fund revenue decreased by approximately $221,100 (5.2%) in the current year compared to the prior year. This decrease was due primarily to a decrease of approximately $202,800 (5.4%) in Federal Revenue due a reduction in student aid funding offset in part by the timing of when the revenue is received. Expenses are down approximately $318,100 (7.0%) due primarily to a reduction in student financial aid.
Regular Meeting
of the
Blackhawk Technical College District Board
December 20, 2017
Minutes
The regular meeting of the Blackhawk Technical College Board was held on Wednesday, December 20, 2017, at the BTC Administrative Center, 6004 S. County Road G, Janesville, in the Board Room. The following members were present: Eric Thornton, Chairperson; Barbara Tillman, Vice Chairperson; Laverne Hays, Secretary; Rick Richard, Treasurer; Traci Davis; and Mark Mayer; Dr. Karen Schulte; Malik Surani. Board members absent: Tom Heeg. Staff present: Dr. Tracy Pierner; Dr. Zahi Atallah; Brian Gohlke; Renea Ranguette; Dr. Jon Tysse; Tony Landowski; Jackie Pins; Gary Kohn.
Chairperson Thornton called the meeting to order at 5:00 p.m.
Chairperson Thornton called for Public Comment. There was none.
Chairperson Thornton called for Special Reports.
BTC retiree Victoria Downs was recognized for 13 years of service to the College.
Lindsay Franklin provided the Student Representative's report on past and future student activities and events.
Chairperson Thornton called for Information/Discussion items.
The November Finance Statement was reviewed.
Dr. Pierner presented the President’s monthly report. Community engagement included BTC representation at a meeting with Foxconn, providing a presentation at Janesville Noon Kiwanis, attending a Friday with Fathers program meeting, toured NorthStar Medical Radioisotopes, met with the Monroe School District Superintendent, participated in a joint meeting with Rock County 5.0 and Green County Development Corp. (GCDC) regarding career pathways pipeline efforts, met with Dr. Smiley of the School District of Janesville on a partnership/collaboration with China, participated in meetings with GCDC regarding location of a GCDC Enterprise Center at the Monroe Campus, met with Green County and Rock County school districts to strengthen relationships, held initial discussions with JEDI Virtual Academy with regard to becoming the charter for their school consortium, and held discussions with local companies regarding a Blackhawk Scholars program (scholarship/internship). College events included the employee holiday reception, hosted Grainger on campus to present the Tools for Tomorrow scholarships, and held CPI Team report-outs for the Fall 2017 teams. Upcoming events include the Dr. Martin Luther King, Jr. Commemoration on January 13 at 3:00 PM in the Commons. Work continues on the faculty compensation study and process mapping/process management training (train-the-trainer) was launched. Information was also shared on a
ENCLOSURE #3
Blackhawk Technical College District Board Minutes December 20, 2017 Page 2 transition to bi-monthly payroll in January 2018 for exempt employees. Several issues were discovered during the transition process which will result in a budget modification in January. Chairperson Thornton called for the Consent Agenda. It was moved by Ms. Davis and seconded by Ms. Tillman to approve the consent agenda, which included the minutes of the Regular Meeting held on November 15, 2017; current bills from the month of November – Voucher #00243982 to and including #00244295 and direct deposit expense reimbursements in the total amount of $680,830.94 (includes student related payments), a payroll total for the month of November of $816,214.80, payroll tax wire transfers for the month of November of $377,225.48, other wire transfers for the month of November of $56,154.51, WRS wire transfers for the month of November of $144,403.69, P-card disbursements for the month of November of $147,227.41, a bond payment for the month of November of $0, and a health insurance wire transfer for the month of November of $292,225.88, for a grand total of $2,514,282.71; 12 training contracts negotiated since the last meeting totaling $44,997; confirmation of an instructional employment contract issued to Federico Bassetti for the position of IT Web Software Developer Instructor at a salary of $69,121, effective November 28, 2017; confirmation of the appointment of Deborah Pessoa to the position of Nursing Department Chair, effective December 21, 2017; acceptance of the intent to retire of Debborah Lohr, Science Instructor, effective May 24, 2018; confirmation of an administrative employment contract issued to Moira Lafayette for the position of Dean – Health Sciences and Public Safety at a salary of $96,000, effective February 5, 2018; and confirmation of an administrative employment contract issued to Anthony Landowski for the position of Director of Student Services at a salary of $85,000, effective December 18, 2017.
Motion carried.
Mr. Richard requested an update at a future meeting on contract training trends. Chairperson Thornton called for Action Items.
It was moved by Mr. Surani and seconded by Ms. Davis to approve the second reading of revisions to District Board Bylaw B-350 – Executive Sessions, as presented.
Motion carried.
It was moved by Ms. Tillman and seconded by Dr. Schulte to approve revisions to District Board Policies D-200 – Annual Budget and D-280 Budget Management and Transfers, as presented.
Motion carried.
Chairperson Thornton called for Committee Reports.
A draft of the Fiscal Year 2018-19 budget calendar was reviewed. A summary of the key assumptions for development of the operational budget were also discussed.
Blackhawk Technical College District Board Minutes December 20, 2017 Page 3 Chairperson Thornton called for New Business. District Board members reviewed Policy D310 – Tax Incremental Finance Districts. Approval of the proposed revisions will considered at the January Board meeting. Dr. Pierner and Dr. Tysse presented information on the 2017-18 Outcomes-Based Funding Report. Each college within the System chooses seven of the nine established metrics to measure their performance. Data within the report reflects a three-year rolling average for years 2014, 2015, and 2016. Chairperson Thornton called for Other Business. Dr. Pierner introduced Tony Landowski, Director of Student Services. A short video was viewed which provided an address by the President of the District Boards Association Board regarding the importance of ACCT membership. A reminder was provided on on the Association’s Winter Meeting being held in Eau Claire on January 26-27, 2018. Dr. Pierner addressed the Board on the ACCT National Legislative Summit, scheduled to be held in Washington, DC in February 2018. BTC will not participate due to cost. Chairperson Thornton called for Future Agenda Items. No additional items were noted. It was moved by Mr. Mayer and seconded by Mr. Surani to adjourn the meeting at 6:32 p.m.
Motion carried. Laverne E. Hays
Secretary
ENCLOSURE #4 5. Consent Agenda b. Approval of Current Bills (Action – Renea Ranguette)
The December bills include Voucher #00244296 to and including #00244505 and direct deposit expense reimbursements in the total amount of $378,374.74 (includes student related payments), a payroll total for the month of December of $1,105,064.59, payroll tax wire transfers for the month of December of $377,225.48, other wire transfers for the month of December of $49,210.60, WRS wire transfers for the month of December of $146,707.17, P-card disbursements for the month of December of $56,829.16, a bond payment for the month of December of $0, and a health insurance wire transfer for the month of December of $292,488.58, for a grand total of $2,405,900.32.
Blackhawk Technical College
BILL LIST SUMMARYPeriod Ending December, 2017
Starting Check Number 00244296Ending Check Number 00244505 Plus Direct Deposits
Health and Dental Insurance 24,609.82 Miscellaneous 14,539.63
39,149.45
STUDENT RELATED PAYMENTS 35,214.81
CURRENT NON CAPITAL EXPENSES 213,898.02 CAPITAL 71,945.58 DEBT -
TOTAL BILL LISTING AND PAYROLL TAXES 755,600.22
PAYROLL-NET 1,105,064.59
SUB TOTAL BILL LISTING AND PAYROLL 1,860,664.81
PLUS OTHER WIRE TRANSFERS 49,210.60 PLUS WRS WIRE TRANSFERS 146,707.17 P-CARD DISBURSEMENTS 56,829.16 PLUS BOND PAYMENT - HEALTH INSURANCE WIRES 292,488.58
GRAND TOTAL FOR THE MONTH 2,405,900.32
Memo
Bill List Total 378,374.74 Wire Transfer - Payroll Taxes 377,225.48
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* BTC charges do not meet LAB formula. 1 of 1
1/17/2018
5. Consent Agenda
c. Approval of Contract Training (Action - Dr. Zahi Atallah)
The following training contracts have been negotiated since the last meeting:
Contract # # Served Est. FTEsBTC Cost Formula
LAB Cost Formula
Actual Contract
Cost
2018-1022 Blackhawk Transport, Inc. 100 0.00 $15,000 $0 $15,000
Driver Assessments - Technical Assistance
6810-003 Evansville High School 2 2 $1,093 N/A $1,093
HSED Preparation for High School At-Risk Student(s)
February $455,099 $958,680 $124,335 $822,910 $14,624 $1,136,446 $45,218 $2,672,239 $360,998
March $46,981 $1,005,661 $56,331 $879,241 $64,158 $1,200,604 $15,257 $2,687,496 $360,998
April $72,840 $1,078,501 $35,193 $914,434 $16,268 $1,216,872 $40,876 $2,728,372 $360,998
May $50,185 $1,128,686 $52,003 $966,437 $85,469 $1,302,341 $35,548 $2,763,920 $360,998
June $47,797 $1,176,483 $3,851 $970,288 $6,124 $1,308,465 $150,542 $2,914,462 $360,998
YTD TOTAL $ $1,176,483 $970,288 $1,308,465 $2,914,462 $360,998
Historical Reference1. FY 2013-14 - WAT Grant total: $229,793;Transcripted Credit contracts with high schools total: $707,1692. FY 2014-15 - WAT Grant total: $179,200; Transcripted Credit contracts with high schools total: $597,6653. FY 2015-16 - WAT Grant total: $117,606; Transcripted Credit contracts with high schools total: $900,167; HSED contracts with high schools total: $47,4384. FY 2016-17 - WAT Grant total: $147,804; Transcripted Credit contracts with high schools total: $2,408,840; HSED contracts with high schools total: $32,1745. FY 2017-18 - WAT Grant total: $139,755; Transcripted Credit contracts with high schools total: $ ; HSED contracts with high schools total: $10,681
FY 2017-18
1st Qtr.
2nd Qtr.
3rd Qtr.
4th Qtr.
CONTRACT TRAINING APPROVED BY BTC BOARD
FY 2016-17
ENCLOSURE #6 5. Consent Agenda d. Acceptance of Grant Awards for Fiscal Year 2017-18 (Action – Renea Ranguette)
Blackhawk Technical College applies for grants to various funding sources throughout the year. Attached is a list of grant proposal abstracts to be considered for approval. District Board action is requested to formally accept the Fiscal Year 2017-18 grants which have been received.
Fund Fctn/ Prj Grant Amt BTC Other Total Grant BTC Other TotalSrce Type N/C No. Name Requested Match Match Project Actual Match Match ProjectAEFL 1/R C 646 Adult Basic Education 188,146 269,800 0 457,946 188,146 269,800 0 457,946AEFL 1/R C 825 ABE Jail Project 50,149 16,716 0 66,865 50,149 16,716 0 66,865AEFL 1/R C 445 Integrated English/Civics Literacy 33,502 0 0 33,502 33,518 0 0 33,518DHS 1/R N 108 Assistance to Firefighters 34,784 5,217 0 40,001 34,784 5,217 0 40,001DOC 1/R C 932 RECAP 75,729 0 0 75,729 75,729 0 0 75,729DOL 1/R C 098 TAACCCT 4-ACT for Healthcare 160,000 0 0 160,000 160,426 0 0 160,426DOT 1/R C 705 Motorcycle Safety Training 25,000 0 40,000 65,000 24,762 0 39,329 64,091DPI 3/R C 084 Pre-College Scholarship Program 13,500 0 0 13,500 13,500 0 13,500DWD 1/R C 066 Youth Apprenticeship 62,978 31,489 0 94,467 64,800 32,400 0 97,200DWD 1/R N 131 FSET GED Fast-Track 18,464 18,464 0 36,928 18,464 18,464 0 36,928FNDTN 1/R C 117 Haas Foundation 13,087 0 0 13,087 13,087 0 0 13,087GLHEC 3/R C 078 Financial Literacy 4,800 0 0 4,800 4,800 0 0 4,800PVT 1/R N 097 Districts Mutual Insurance 16,050 23,200 0 39,250 16,050 23,200 0 39,250State 1/A C 020 Advanced Manufacturing Network 11,000 0 0 11,000 10,813 0 0 10,813State 1/R N 029 Industrial Electrician Apprentice Related Instruction 17,203 0 0 17,203 17,203 0 0 17,203State 3/R N 031 Welding Career Pathway 249,007 83,002 0 332,009 249,007 83,002 0 332,009State 1/R N 040 Medical Assitant Program Expansion 132,558 0 0 132,558 132,558 0 0 132,558State 3/R C 088 Expanded Student Support Services 207,752 69,251 0 277,003 207,753 69,250 0 277,003State 3/N C 089 Faculty Professional Development 50,731 25,366 0 76,097 50,731 25,366 0 76,097State 1/R C 099 CNC Technician 245,133 0 0 245,133 245,133 0 0 245,133State 1/R C 102 Agribusiness/Science Technology 162,901 0 0 162,901 162,901 0 0 162,901State 1/R C 103 Lab Food Science Technician 87,387 29,129 0 116,516 87,387 29,129 0 116,516State 1/R C 114 Emergency Assistance Grant 10,390 0 0 10,390 15,390 0 0 15,390State 1/R N 119 Corporate Contractors, Inc. Workforce Advancement 6,144 0 0 6,144 6,144 0 0 6,144State 1/R N 120 Humane Manufacturing Co., LLC 4,829 0 0 4,829 4,829 0 0 4,829State 1/R N 121 Impact Confections, Inc. 17,330 0 0 17,330 17,330 0 0 17,330State 1/R N 122 Blackhawk Transport 14,077 0 0 14,077 14,077 0 0 14,077State 1/R N 123 Stainless Tank and Equipment 4,336 0 0 4,336 4,336 0 0 4,336State 1/R N 124 Emmi Roth USA 25,446 0 0 25,446 25,446 0 0 25,446State 1/R N 125 Van Galder Bus Company 4,949 0 0 4,949 4,949 0 0 4,949State 1/R N 127 SSI Technologies, Inc. 197,067 0 0 197,067 197,067 0 0 197,067State 1/R N 128 Orchid Monroe, LLC 9,060 0 0 9,060 9,060 0 0 9,060Perkins 1/A C 073 Career Prep 33,087 0 0 33,087 33,087 0 0 33,087Perkins 3/A N 016 Mental Health Support Services 64,675 0 0 64,675 64,675 0 0 64,675Perkins 1/A C 423 Program Improvement 67,623 0 0 67,623 67,623 0 0 67,623Perkins 3/A C 424 Wingspan Nontraditional Options 16,906 0 0 16,906 16,906 0 0 16,906Perkins 3/A C 471 Achieving Student Success 253,584 257,400 0 510,984 253,584 257,400 0 510,984
Totals 2,589,364 829,034 40,000 3,458,398 2,596,204 829,944 39,329 3,465,477N/C: N = New Project; C = Continuing ProjectFctn/Type: Function 1 = Instruction, 2 = Instructional Resources, 3 = Student Services Type R = Request for Proposal, A = AllocationFunding Sources: AEFL-Adult Education and Family Literacy Act (Federal) DWD-Wisconsin Department of Workforce Development (WI)DHS-Department of Homeland Security (Federal) FNDTN-Foundation (Private)DOC-Department of Corrections (WI) GLHEC-Great Lakes Higher Education CorporationDOL-U.S. Department of Labor (Federal) Perkins-Carl Perkins Vocational and Technical Education Act (Federal)DOT-Department of Transportation (WI) PVT-PrivateDPI-Department of Public Instruction (WI) State-General Purpose Revenue (WI)
FY 2017-2018 EXTERNAL PROJECT ABSTRACTS ORIGINAL REQUESTED ANTICIPATED AWARDS
2017-18 PROJECT ABSTRACTS
BLACKHAWK TECHNICAL COLLEGE
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT AEFL Adult Basic Education
(ABE) Blackhawk Technical College will provide basic education instruction to 550 students who need basic skills improvement relevant to Adult Basic Education (ABE) and English Language Acquisition (ELA), completing a General Educational Development Certificate (GED), or completing a High School Equivalency Diploma (HSED). To meet these needs, a variety of instructional methods, including classroom, computer-assisted, small group, individualized, and collaborative learning will be utilized. Instruction will be provided to the following: students assessed at Beginning Literacy (grade equivalents 0-1.9), Beginning Basic Education (grade equivalents 2-3.9), Low Intermediate (grade equivalents 4.0-5.9), and High Intermediate (grade equivalents 6.0-8.9), students preparing for a General Education Development Certificate (GED) or a High School Equivalency Diploma (HSED), and all six levels of English Language Acquisition (ELA) instruction. Digital literacy and workforce preparation activities will be integrated across curriculum levels and will be tailored according to student need and ability. The outcomes of this project will meet or exceed the core indicators as established by the Adult Education and Family Literacy Act (AEFLA) for Basic Skills and English Language Acquisition. They include completing or advancing Educational Functional Levels (EFL), obtaining a General Education Development Certificate (GED) or a High School Equivalency Diploma (HSED), entering postsecondary education or training, entering employment, and retaining employment.
$188,146 $269,800
$457,946
Page 1
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT AEFL ABE Rock County
Prisoners Project Through continued coordinated efforts of Blackhawk Technical College and the Rock County Sheriff’s Office, the Rock County Education and Criminal Addictions Program (RECAP), which has been in existence for 20 years, will provide basic education instruction to one hundred (100) jail inmates. The educational needs of incarcerated individuals are substantial. Upon entry into an educational program, 67% of the participants reported they do not have a high school diploma or a GED/HSED and 80% possess at least one basic skill deficiency.
Instruction will be provided to increase students’ academic
ability, to prepare for the GED/HSED, to increase health and financial literacy, and to prepare for employment and college readiness. Expected outcomes include meeting or exceeding the core indicators established by the Adult Education and Family Literacy Act. These outcomes include completing or advancing Educational Functional Levels (EFL), obtaining a General Education Development certificate (GED) or a High School Equivalency Diploma (HSED), and transition to postsecondary education or training. Digital literacy and workplace activities will be integrated across curriculum.
$50,149 $16,716 0
$66,865
Page 2
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT AEFL Integrated
English/Civics Literacy Through this project, Blackhawk Technical College (BTC) in collaboration with Beloit Public Schools, will provide Integrated English Literacy and Civics Education instruction for 40 English Language Acquisition (ELA) students at the Beloit Even Start Family Literacy Program operated at the School District of Beloit – Brother Dutton. This is an intergenerational program where 100% of the adult ELA students are Hispanic. Students from other cultures need information about, and experiences in dealing with, community agencies, systems, and services of the United States. Census data shows that the City of Beloit’s population is 18.2% Hispanic.
Participants will gain increased knowledge of citizenship; housing; library; public transportation; government; health care issues; employment; and legal, financial and public school systems. Class activities will be based on the 2000 Wisconsin Civics Modules developed for ELA learners, which BTC faculty have updated and revised. New modules that faculty have developed will also be utilized. Digital literacy skills, essential for success in postsecondary programming, in the workplace, and/or to attain personal goals will be integrated across curriculum. One outcome will include students’ meeting or exceeding the English Language Learning core indicator of Educational Functional Level (EFL) gains as defined by the Adult Education and Family Literacy Act (AEFLA). Other outcomes will include entering employment and retaining employment for the students included in those cohorts.
$33,518 0 0 $33,518
Page 3
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT DHS Assistance to
Firefighters Blackhawk Technical College (BTC) will purchase a mobile search and rescue trailer to be used in the Wisconsin Entry Level Fire Programs. The purpose of the mobile search and rescue trailer will be to teach fire protection technician program students and fire fighters how to conduct searches in controlled environments that have obstacles they may encounter in real-life situations and how to manage those obstacles without getting injured. Currently, BTC does not have a mobile unit of this nature which inhibits our ability to deliver training at the College or at off-campus sites. The expected outcomes of this grant will be the purchase of a mobile search and rescue trailer and its implementation in credit and non-credit training activities.
$34,784 $5,217 0 $40,001
DOC RECAP Through continued coordinated efforts of Blackhawk Technical College and the Rock County Sheriff’s Office, the Rock County Education and Criminal Addictions Program (RECAP), which has been in existence for 20 years, will provide basic education instruction to one hundred (100) jail inmates. This funding is coordinated with the Adult Education and Family Literacy Act (AEFLA grant implemented through Blackhawk Technical College.
$75,729 0 0 $75,729
DOL ACT for Healthcare (Year 3) All sixteen Wisconsin technical colleges are participating in the Trade Adjustment Assistance and Community College Career Training (TAACCCTG) grant (Round 4). Blackhawk Technical College’s role in this grant is to create a paramedic program and deliver paramedic instruction to an estimated thirty individuals. Direct service activities delivered through this grant are scheduled to end March 31, 2018.
$160,426 0 0 $160,426
DOT Motorcycle Safety Blackhawk Technical College will provide motorcycle safety instruction to approximately 174 individuals.
$24,762 0 $39,329 $64,091
DPI Pre-College Scholarship Program
Blackhawk Technical College will offer all-day college and career exploration days, entitled All-Access days, with an emphasis on college readiness and career development. These activities will be
$13,500 0 0 $13,500
Page 4
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT targeted to existing high school students in grades 9-12.
DPI Youth Apprenticeship Blackhawk Technical College is the fiscal agent for the Rock County School-to-Work Partnership’s Youth Apprenticeship program. An estimated 72 high school students will enroll in youth apprenticeship training programs that include health care, manufacturing, and business.
$64,800 $32,400 $97,200
DWD FSET GED Fast-Track Blackhawk Technical College will provide GED/HSED instruction and testing services for up to 60 Foodshare Employment and Training (FSET) program participants. This project will run from October 1, 2017, through September 30, 2018.
$18,464 $18,464 0 $36,928
FNDTN Haas Foundation Haas Automation, an industry leader in CNC machine tools, has awarded to BTC a grant to fund the attainment of NIMS credentials for CNC program students.
$13,087 0 0 $13,087
GLHEC Great Lakes Financial Wellness
This grant will provide activities to promote financial wellness for students as they prepare for graduation.
$4,800 0 0 $4,800
PVT Districts Mutual Insurance
Districts Mutual Insurance provides periodic grants related to risk management projects. Funds will support activities to reduce workplace-related injuries.
$16,050 $23,200 0 $39,250
State Advanced Manufacturing
Blackhawk Technical College is a partner with the Advanced Manufacturing Network-Southwest Region (with Southwest Wisconsin Technical and Madison College). BTC’s portion of this project will support advanced manufacturing related promotion and outreach, and will provide funds to support October 2017 Manufacturing Day activities.
$10,813 0 0 $10,813
State Industrial Electrician Apprentice-Related Instruction
This project will allow Blackhawk Technical College to provide focused, individualized Industrial Electrician apprentice-related instruction to 3 individuals.
$17,203 0 0 $17,203
Page 5
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT Instruction will take place over two semesters; each semester will total 144 hours of direct instruction, for a grand total of 8 credits per student. The anticipated outcome of this grant will be the successful completion of Industrial Electrician apprentice coursework by 100% (3 of 3) of the program students.
State Welding Career Pathways
To meet industry demand and be more responsive to students, Blackhawk Technical College is redesigning the curriculum and instructional delivery of the Welding program at BTC’s Milton campus. All program courses are being redesigned into one-credit modules, which will increase flexibility for industry to select relevant topics for training or new certificates and to expand dual-credit agreements with area school districts. BTC will utilize an instructional delivery method with a flipped classroom and open labs. The new flexible format will allow incumbent workers, high school students, and current BTC students to take courses at varying times that better fit their busy schedules. Students will be able to transition more easily in and out of the welding career pathway. Additional opportunities for work-based learning will be developed, and support from a success coach will be offered to Welding students. At least eighty students will receive instruction in the program. Expected outcomes include: 1) successful course completion by at least 80% of welding students (64 of 80), and 2) delivery of all welding program courses in a flexible learning format with open labs.
$249,007 $83,002 $332,009
State Medical Assistant Program Expansion
To meet the needs of area health care employers and incumbent workers, Blackhawk Technical College will increase the capacity of its Medical Assistant program by offering a part-time track at the Monroe Campus. Courses will be offered weekday evenings to accommodate students’ work and family schedules, and Blackhawk
$132,558 0 0 $132,558
Page 6
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT Technical College will also offer a combination of summer, Saturday, and online/hybrid courses. At least 10 new students will enroll in Year 1 of the program (2017-18) at Monroe Campus. The expected outcome is a minimum of 70% of the students will successfully complete their courses and be retained into the next year.
State Expanded Student Support Services
Students at Blackhawk Technical College encounter a diverse range of challenges during their studies, and the College proposes to continue or implement a variety of interventions to help students succeed. Services will be provided to 300 students demonstrating at least one of the following characteristics: at risk of not graduating; economically or academically disadvantaged; having a disability or mental illness; or simply facing crises such as child care or transportation issues. To support students through these challenges, Blackhawk Technical College will offer transition services for incoming students with disabilities; emergency financial assistance for transportation and dependent care; mentoring and tutoring services for students at risk of not graduating or completing courses; intensive advising and career preparation for students in specific programs; and outpatient mental health services (delivered onsite by a third party provider). Students who participate in these targeted services will demonstrate improved outcomes in retention, course completion, and grade point average. A minimum of 60% of students served (180 of 300) will successfully complete their coursework with a grade point average of at least 2.0, or will be retained into the following semester, or will graduate.
$207,753 $69,250 0 $277,003
State Faculty Professional Development
Blackhawk Technical College (BTC) is seeking financial support to help fund the Teaching Learning Center (TLC). The funds would allow the TLC to extend and improve the training, support and professional development it provides for full-time and part-time
$50,731 $25,366 0 $76,097
Page 7
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT faculty incorporating Next Generation Learning Models (NGL) and Universal Design for Learning (UDL) principles while leveraging instructional technologies for balanced assessment plans, curriculum development and instructional design that gives all students equal opportunity to learn. The trainings, faculty sharing sessions, just-in-time support, and professional development opportunities provided through this grant will help new as well as experienced faculty gain the knowledge and experience necessary to expand and transition to new models of teaching as they work to personalize student learning by offering flexible learning options accessible for all students. Measureable outcomes include:
• Targeting 125 faculty to utilize resources and just-in-time support provided by the TLC, with at least 40 of these being part-time instructors.
• Serving at least 100 faculty with trainings, seminars, or professional development activities designed to provide full- and part-time faculty with opportunities to implement UDL principles in the development of balanced assessment plans and quality curriculum with instructional design principles that effectively use instructional technologies to support teaching and learning.
• Targeting of 15 Programs/Gen Ed areas to redesign their instructional methodologies, including implementing a balanced assessment plan (including TSA assessment plans) and updating/redesigning curriculum to incorporate Next Generation Learning initiatives and UDL principles.
State CNC Technician Blackhawk Technical College will meet industry needs and prepare
students for careers in computer numerical control (CNC) by attaining National Institute for Metalworking Skills (NIMS) accreditation and offering instruction in NIMS-aligned courses in CNC. Students will be able to attain NIMS credentialing upon completion of the CNC program.
$245,133 0 0 $245,133
Page 8
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT Blackhawk Technical College will deliver instruction to a minimum of 35 students in NIMS-aligned CNC program courses with instructional support from Lab Assistants, who will offer support in the classroom and during open labs. Math support will also be offered in key courses by a math lab assistant during class and in open labs. With additional instructional support, course and program completion rates in the CNC program will improve and CNC graduates will be better prepared for their careers. Expected outcomes include increased program retention rates from 42% to 54%, and increased program completers over the two-year grant period from 19 to 25. Additionally, curriculum in the CNC program will be revised as needed to align with NIMS standards, and equipment will be purchased to enhance program instruction.
State Agribusiness Science Technology
Blackhawk Technical College will respond to the changing needs of the agribusiness industry by offering a new Associate Degree in Agribusiness/Science Technology in fall 2016. The new degree courses will incorporate skills that have been identified by local industry leaders as necessary for success, such as leadership and business management, as well as soft skills. Students will also participate in an internship as part of the new degree program. Blackhawk Technical College will hire a lab assistant to provide instructional support in the classroom and tutoring in open labs outside of the classroom, and will hire an adjunct program instructor to teach existing agribusiness courses. The program instructor will complete curriculum development and teach the new courses offered in the associate degree program. He will also develop a new career pathways certificate and will develop new agreements with area high schools and four-year institutions to give students options in their postsecondary educations. Outcomes will include the enrollment of at least 10 program students and expected course completion rate of at least 60%. New career pathways options will be available for students, and they will be better prepared to seek employment in the changing field of
$162,901 0 0 $162,901
Page 9
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT agribusiness.
State Laboratory Food Science Technician
To meet the scheduling needs of incumbent workers, Blackhawk Technical College will deliver instruction in all courses required for the new Lab Food Science Technician program in a flexible format. Every course in the program, including general education courses, will be offered either online or hybrid; courses that are not currently available online or hybrid will be modified per College curriculum development guidelines. Open labs will be offered on different days and times, including evenings and Saturdays, and will be staffed with a combination of instructors and a lab assistant. At least ten students will enroll in the program. Expected outcomes include: 1) successful program course completion by at least 65% of project participants, and 2) conversion of eight courses to online or hybrid format (four program courses and four general education courses).
$87,387 $29,129 0 $116,516
State Emergency Assistance Grant
Blackhawk Technical College will provide emergency assistance grants to eligible Pell recipients who may experience unforeseen financial emergencies. The goal is to assist eligible students who are experiencing temporary financial hardships and provide assistance to them so they can focus on their studies and continue in their academic pursuits. An estimated 40 individuals will be served through this grant.
$15,390 0 0 $15,390
State Corporate Contractors, Inc. Workforce Advancement
Blackhawk Technical College will assist Corporate Contractors, Inc., a leading general contracting firm in southern Wisconsin, in developing and delivering a comprehensive training program to build the leadership skills of company Foremen and Superintendents. Since 2016, Corporate Contractors, Inc. (CCI) has expanded its market and market area, including the addition of a masonry division and expanded services into eastern Wisconsin. Growth in 2017 is occurring at an equally rapid pace. Company records evidence an increased employee base from 75 employees in 2015, to 130 employees in 2017 to date.
$6,144 0 0 $6,144
Page 10
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT To address the rapid expansion of CCI, this project will build strategic planning, communication, human relations and ethics, financial management, and more skills of existing employees. While Corporate Contractors, Inc. is equipped internally to provide the necessary technical training, Blackhawk Technical College has the expertise to deliver a comprehensive training program that incorporates leadership skills development. As a result of this project, ten Foremen and Superintendents total will earn a local certificate in leadership development; potential for promotion to a higher job classification will increase for those earning a leadership certificate; advancement within the company will grow; and Corporate Contractors, Inc. will realize improved productivity.
State Humane Manufacturing Co., LLC
Blackhawk Technical College will assist Humane Manufacturing, Co, LLC, a privately held company in Wisconsin and a leader in the rubber floor mat industry, in developing and delivering a comprehensive training program that will build critical skills in company lead workers and supervisors. Since 2011, Humane Manufacturing Co, LLC has been working to redesign company practices and processes for the purpose of increasing productivity and decreasing costs. Additionally, the company has experienced challenges in employee retention. Humane Manufacturing is currently in need of advanced training that will address safety and leadership in employees, and ultimately, improved productivity for the company. Humane Manufacturing is not currently equipped to provide the necessary training internally; however, Blackhawk Technical College is in a position to deliver a comprehensive training program that incorporates safety, leadership, and productivity. As a result of this project, 18 lead and supervisor positions total will complete basic management training; earn a local certificate in Critical Core Skills; increase the opportunity for promotion to a
$4,829 0 0 $4,829
Page 11
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT higher job classification and advancement within the company; and, Humane manufacturing will realize improved productivity.
State Impact Confections, Inc.
Blackhawk Technical College will assist Impact Confections, Inc., a confectionery manufacturer employing an average of 220 people, in a comprehensive training project to improve the skills of 127 of its employees and as a result will improve overall equipment effectiveness (OEE), increased cost savings, reduce turnover and meet compliance in state and federal safety standards.
This project will deliver training to improve operator training and focus, improve leadership and conflict management skills, addressing safety, and improve the communication challenges across the organization, positioning employees for growth and future opportunities. Operator Training Curriculum Development will impact over 50 primary and secondary operators resulting in a 5% improvement in OEE and increased cost savings.
Supervisory Training will increase the capabilities of our supervisors and managers in dealing with conflict, building relationships, and driving change across the organization. Approximately 30 employees in supervisory roles will receiving this training. It is expected that overall company turnover will decrease by 15%. Both the OSHA 10-hour training and Bloodborne pathogen/First Responder training will ensure that we have additional resources and capabilities across all three shifts to address core safety for the site and meet OSHA requirements. 15 and 32 employees, respectively, would participate in this training, with 94% of employees trained, obtaining recognized certificates of completion.
$17,330 0 0 $17,330
State Blackhawk Transport Blackhawk Technical College will assist Blackhawk Transport, a locally based trucking company, in developing and delivering a customized training program to meet the unique needs of the company.
$14,077 0 0 $14,077
Page 12
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT Blackhawk Transport continues to have double digit growth year after year. Because of this incredible growth, the company has had to promote employees very quickly and without providing essential management training required for the new positions.
This project will provide continued training in both hard and soft skills to 52 managers currently employed at Blackhawk Transport, as well as allow for 2 management hire positions to receive training. The classes will be taught by Blackhawk Technical College instructors beginning fall, 2017 and continuing through spring, 2018. Specific desired outcomes include: enhanced knowledge and understanding in the hard skills areas of finance, business management, Microsoft Suite proficiency, and profit and loss understanding; as well as in the soft skills areas of employee relations, team building, human resources, relationship management, and leadership.
State Stainless Tank and Equipment
Blackhawk Technical College will assist Stainless Tank and Equipment, LLC, an American Society of Mechanical Engineers accredited manufacturer of stainless steel tanks for food grade, sanitary and chemical over-the-road transportation, in developing and delivering an inclusive training program that will address current process and management needs. In 2014, economic circumstances began adversely affecting Stainless Tank and Equipment’s ability to expand in both production and workforce. This company is committed to expanding in said areas, while remaining in their current facility located in Beloit, WI. To address the needs of Stainless Tank and Equipment, this project will build customized training to include Lean Manufacturing, 5S, and Project/Process Management. This combination of training programs will be planned and facilitated by Blackhawk Technical College. The programs will provide focused and practical strategies for Stainless Steel and Equipment to implement as the company works to effect sustainable progress. Thirty-five (35) employees, including Managers, Supervisors, Team
$4,336 0 0 $4,336
Page 13
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT Leads, and Shop Floor Employees will participate in at least one area of training. As a result of this project, Stainless Tank and Equipment will create new jobs and improve employee retention, increase productivity and sales, and positively impact the entire work environment.
State Emmi Roth USA This project will provide managerial and communication skills training to 30 hourly supervisors, team leads, and managers at Emmi Roth USA, a producer of artisan cheeses with facilities located in Monroe, WI, and Platteville, WI. An additional 15 hourly employees with receive English Language Acquisition training. Emmi Roth USA continues to see rapid growth of existing product lines (projected to be 75% over the next two years) as well as new product offerings, and projects a 20% increase in its workforce over the next two years. While the increased volume provides a sense of stability for our team members and our company, we find we need to grow the talent and skill set of our employees. We have identified particular training areas that will offer growth opportunities for existing team members while helping Emmi Roth USA meet our customer demands. Our continued development of managerial and communication skills for our supervisors, leads, and support team members better equips them to deal with continuous change, growth, and expectations. Anticipated outcomes include improved employee retention/reduced turnover, increased knowledge and skills demonstrated by participants, expanded opportunities for employee promotions, and improved efficiencies and cost savings.
$25,446 0 0 $25,446
State Van Galder Bus Company
The purpose of the Van Galder Bus Company’s Driver Training Project is to provide drivers with skills and tools to help them maintain a safe and secure environment for passengers and drivers alike. The training will be provided to 210 employees and will include general customer service skills, diffusing difficult situations, and conflict resolution.
$4,949 0 0 $4,949
Page 14
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT In addition to the stress of safely operating the motor coach in congested city traffic, drivers must also ensure a safe environment on board for all passengers, while providing a pleasant experience. While the majority of Van Galder passengers are friendly and cooperative, drivers also have to deal with those who are anxious, angry, agitated or even dangerous. Knowing how to diffuse conflict as quickly as possible prevents small issues from developing into larger ones. Unlike many work situations, a driver does not have a support system of coworkers to assist with any customer issues; they are alone in the field and up to 56 people are depending on their cool head and superior driving skills. The success of the program will be measured by increased customer satisfaction results, improved driver retention rates, and improved communication between drivers and dispatch.
State SSI Technologies, Inc. Blackhawk Technical College (BTC) will assist SSI Technologies, Inc. (SSI), a large regional manufacturer employing approximately 960 people, in a comprehensive training project to develop the skills of employees to support continued significant growth anticipated through 2019, a result of added product lines, industry expansion, and new customers.
Supporting growth, this project will build on the technical skills of operators, engineers, maintenance, and quality control personnel, to include Total Productive Maintenance, Geometric Dimensioning and Tolerancing/ Advanced Metrology, Statistical Process Control, Magnetic Particle Inspection, Non-Destructive Testing, Hydraulics, Pneumatics, Grinding and Lean Manufacturing. Expected outcomes include a highly skilled workforce that will improve efficiencies and quality, standardize processes, and reduce waste. Participants attending Six Sigma training will gain continuous improvement training, earning Green, Black, or Advanced Black Belt designations. Project management training will assist staff in organizing and effectively managing projects through the growth. An unduplicated total of 510 SSI employees will participate in
$197,067 0 0 $197,067
Page 15
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT training activities.
Twelve employees will earn Manufacturing Skills Standard Council Certified Production Technician (MSSC) certification, gaining skills in best manufacturing practices and positioning them for future advancement within SSI.
Leadership training will support growth, develop effective teams, and position employees for future promotion within SSI. Computer training will assist support staff in analyzing and presenting data.
State Orchid Monroe, LLC Blackhawk Technical College will assist Orchid Monroe LLC, a manufacturer employing 100 people, in a comprehensive training project to develop the skills of its workforce that will support the company as it experiences significant growth over the next two years. Orchid Monroe LLC is a world-class supplier of metal stampings, automated assemblies, lamination stampings, and die castings. Orchid Monroe has recently signed several new customers that require them to follow ISO/TS Standards strictly. Technical skill training is needed to provide employees in several areas – Quality, Engineering, Tooling, Stamping, Steel Slitting, Aluminum Die Cast Operations and Annealing - with new or advanced skills to meet customer demands. In addition they feel leadership and related training will allow supervisors to assist with the growth they are experiencing. Quality is also a main concern as they begin work for their new customers. This training will allow their employees to grow and develop within the organization. Activities in this grant will provide training in geometric dimensioning and tolerance (GD&T), blueprint reading, metrology, vision measuring equipment utilization, coordinate measuring machine utilization, supervisory skills, and OSHA 10. Expected outcomes include cost savings, increased sales, improved employee retention, increased knowledge and skills, and improved earning potential.
$9,060 0 0 $9,060
Page 16
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT Perkins
Career Prep Blackhawk Technical College will raise awareness of postsecondary options for students’ Academic Career Plans. The opportunity and benefits of planning and taking dual credit classes will be presented through multiple channels including high school teachers, counselors, and Blackhawk Technical College Staff. Students can take advantage of the articulation agreements to help prepare them for college and inform their career paths. The Wisconsin workforce is facing a growing demand for people with a postsecondary education. The ability for Rock and Green county high school students to take dual credit classes in their areas of interest ease their path to postsecondary credentials and prepare them for the rigor of college and career readiness. The activities in this grant will meet students’ needs by providing a logical, systemic approach to creating career prep opportunities and helping them earn college credit during high school. The outcomes are projected to yield a 7% increase in students earning postsecondary credit during high school. Advanced standing offerings are expected to maintain with a slight increase, and awareness of Career Clusters and Programs of Study is expected to increase as Blackhawk continues to market beginning at the middle school and create career prep academies at the high schools.
$33,087 0 0 $33,087
Perkins Mental Health Support Services
Blackhawk Technical College seeks to expand our efforts to assist students in obtaining access to mental health support services through a partnership with Family Services of Southern Wisconsin and Northern Illinois (a non-profit licensed outpatient mental health provider in the State of Wisconsin).
The activities in this grant propose to provide direct mental health assistance to students, professional development opportunities for Blackhawk Technical College faculty and staff, and provide students with self-care strategies. The anticipated outcome will be 60% of 100 students served will be retained from semester to semester or graduate.
$64,675 0 0 $64,675
Page 17
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT Perkins Strengthening Career
and Technical Education Programs
This project will increase technical and academic skill rates, retention or transfer rates, and graduation/retention combined for Blackhawk Technical College students enrolled in the Associate Degree Nursing (ADN) program (10-543-1), in its fifth year of grant funding; and, will focus on improving academic skill attainment overall for the College. Perkins indicators show for the 2015-2016 ADN program, academic skill attainment is below, and technical skill attainment is slightly above, the local negotiated performance levels. Further improvement of technical and academic skill attainment in the Nursing program, and academic skill attainment in additional programs, will positively impact these same indicators college-wide. Overall retention and graduation rates for mentioned programs are also targeted for improvement. To improve academic and technical skill attainment, and program retention and graduation, project activities for the Nursing program will consist of Communication workshops, open lab hours for skills practice, and program persistence workshops. Increasing academic skill attainment will also be the focus for Business Management, Criminal Justice, and Culinary Arts. Anticipated outcomes: 81.25% Technical Skill Attainment rate for ADN; 69.08% Academic Skill Attainment rate (Perkins 1P2) for the College; and, a 70.00% Graduation plus Student Retention or Transfer rate (Perkins 2P1 + 3P1) for the Nursing program as measured by Perkins program data.
$67,623 0 0 $67,623
Perkins Wingspan Nontraditional Options
The Nontraditional Occupations Program at Blackhawk Technical College will serve 30 students by promoting enrollment and retention in high wage, nontraditional technical careers. This project will implement strategies to increase student interest and success in nontraditional occupation courses. This will be achieved via college-wide and community-based partnerships.
$6,906 0 0 $16,906
Page 18
FUNDING SOURCE
PROJECT NAME
PROJECT ABSTRACT
2017-18 FUNDING AMOUNT
GRANT
AMOUNT
BTC
MATCH
OTHER MATCH
TOTAL
PROJECT Most women have little exposure to trades, technical occupations, or apprenticeships and have no paid work experience in these areas. Because women do not observe women working in nontraditional occupations, they are unfamiliar with the work, and unable to visualize themselves in the work environment. Both females and males should have the right to choose among a full range of occupations, not just those dictated by tradition and specialization. The techniques to explore nontraditional career options will be conducted with hands-on activities, online resources, and individual and group sessions. Retention will be promoted through case management services that will address barriers, scholarships, financial assistance, mentoring, dealing with gender discrimination, and establishing consistent communication with participants and instructors. Expected outcomes will be to meet or exceed the College’s Perkins Nontraditional Participation (5P1) target of 13.15%, and the Nontraditional Completion (5P2) target of 11.40%.
Perkins Achieving Student Success
Blackhawk Technical College will provide academic and career guidance and advising, student support services, referral and retention services, and employment seeking skills development to 600 at-risk students.
Students identified as at-risk as evidenced by academic limitations, economic barriers or identified disabilities needing additional support services beyond those provided for the general student population will be served through this project.
Outcomes will include achievement of the following performance levels: Technical Skill Attainment – 72.57%; Academic Skill Attainment – 69.08%; Graduation – 34.10%; Retention – 32.82%; and Student Placement – 92% (Perkins core indicators 1P1, 1P2, 2P1, 3P1, and 4P1).
$253,584 $257,400 0 $510,984
Page 19
ACRONYMS AEFL-Adult Education and Family Literacy Act (Federal) DWD-Wisconsin Department of Workforce Development (WI) DOC-Department of Homeland Security (Federal) FNDTN-Foundation (Private) DOL-Department of Corrections (State) GLHEC-Great Lakes Higher Education Corporation DOL-Department of Labor (Federal) Perkins-Carl Perkins Career and Technical Education Act (Federal) DOT-Department of Transportation (WI) PVT-Private DPI-Department of Public Instruction (WI) State-General Purpose Revenue (WI)
Page 20
ENCLOSURE #7 5. Consent Agenda
e. Acceptance of Intent to Retire (Gail Pauletto) (Action – Brian Gohlke) Gail Pauletto, Administrative Assistant, has submitted her intent to retire on June
29, 2018, after 16 years of service to the College. Acceptance of the intent to retire is recommended.
ENCLOSURE #8
5. Consent Agenda
f. Acceptance of Resignation (William Hodge) (Action – Brian Gohlke)
William Hodge has submitted his resignation from the position of IT Systems Manager, effective January 15, 2018. Mr. Hodge will be starting a new role at the College as a faculty member. In order to issue an instructional contract to him, his administrative contract must conclude.
ENCLOSURE #9
5. Consent Agenda
g. Confirmation of Instructional Employment Contract Issued for the Position of Information Technology Network Specialist Instructor (William Hodge) (Action – Brian Gohlke)
William Hodge has been issued an instructional employment contract for the
position of Information Technology Network Specialist Instructor at an annual salary of $66,786, effective January 16, 2018.
Mr. Hodge holds a B.S. degree in Engineering Management from Missouri Tech –
College of Engineering, Creve Coeur, Missouri, and an MBA from University of Missouri, St. Louis, Missouri. For the past three (3) years he has held the position of IT Systems Manager at BTC. Prior employment included positions of IT Director at State Collection Service, Madison; IT Manager at Cuna Mutual Group, Madison, and Manager – Rental Application Architecture and Support at Enterprise Holdings, St. Louis, Missouri.
Confirmation of Mr. Hodge's contract is requested.
ENCLOSURE #10
5. Consent Agenda
h. Confirmation of Instructional Employment Contract Issued for the Position of Electro-Mechanical Technology Instructor (Jaye Jackson) (Action – Brian Gohlke)
Jaye Jackson has been issued an instructional employment contract for the position
of Electro-Mechanical Technology Instructor at an annual salary of $68,481, effective January 19, 2018.
Mr. Jackson holds an Associate Degree in Industrial Automation from BTC. For
the past 11 years he has held the position of Equipment Programming Technician at Hormel Foods Corporation, Beloit. Prior employment included positions of Systems Technician/Electrician at Android Industries, Belvedere, Illinois; Master Mechanic/Lead Checkout at Ingersoll Milling Machine Company, Rockford, Illinois; and Flight Line Crew Chief, Heavy Aircraft Maintenance, Base Operations at Lockheed Martin Support Systems, Reese AFB, Lubbock, Texas.
Confirmation of Mr. Jackson's contract is requested.
ENCLOSURE #11 6. Action Items
a. Approval of Revisions to District Board Policy D-310 – Tax Incremental Districts (Action – Chairperson Thornton)
The District Board reviewed proposed revisions to one (1) Board Policy at the December, 2017, Board meeting. The document is presented for approval. Policy D-310 – Tax Incremental Districts – The subtitle is recommended for deletion. The statutory language contained within the policy is deleted and replaced by reference to the specific Statute to ensure compliance with tax increment finance district law. This change ensures the policy remains current as changes in Statute occur. The addition of designee retains the option for someone other than the President to fulfill this obligation. The last paragraph is amended to reflect the annual report of Tax Increment District performance rather than a report following each Joint Review Board meeting. District Board approval of the revisions is recommended.
Page 1 of 1 Blackhawk Technical College District 6004 S. County Road G, P.O. Box 5009 Janesville, WI 53547-5009
TAX INCREMENTAL FINANCE DISTRICTS D-310 Blackhawk Technical College District Representation on Tax Incremental Finance (TIF) Joint Review Boards When a TIF district is being considered on property within the Blackhawk Technical College District (District) or an amendment to a project development plan is being proposed, the President/District Director or designee shall represent the District on the joint review board in conformance with Wisconsin Statute 66.1105. or appoint a designee to represent the District. The President/District Director shall give preference to a District staff member with knowledge of local government finances. If the TIF district is also located on property of another technical college district, the technical college district having the property with the greatest value within the TIF district will appoint the representative to the joint review board. The District Board expects the Blackhawk Technical College District representative to keep in mind the following criteria when voting on TIF district creation:
a. whether the development expected in the TIF District would occur without the use of tax incremental financing;
b. whether the economic benefits of the TIF District, as measured by
increased employment, business and personal income and property value, are sufficient to compensate for the cost of the improvements; and,
c. whether the benefits of the proposal outweigh the loss in tax revenues
from inflation of any property value growth to the overlying taxing districts (school districts, technical college districts and counties).
As a member of the joint review board, the College representative must also consider the criteria established by law when voting on whether to approve or deny a TIF District proposal.
The District Board will receive an annual report on TIF District performance.A TIF District status report shall be made by the College representative to the District Board at a Board meeting following the TIF District joint review board’s decision.
Ref: Wisconsin Statutes 66.1105
Policy Adopted: November 16, 1983 Revised: July 10, 2000; December 15, 2004; January 17, 2007 Reviewed: March 18, 2009
ENCLOSURE #12 6. Action Items
b. Adoption of Resolution Awarding the Sale of $1,500,000 General Obligation Promissory Notes, Series 2018A (Action – Renea Ranguette and Robert W. Baird Representative)
The Board adopted a resolution in November authorizing the borrowing of $1,500,000 for the purpose of paying for the cost of the water main extension (improvements to buildings and grounds not to exceed $1,500,000 per project). This amount is included in the FY 2017-18 budget. Public notice to electors was subsequently published in the District’s official newspaper, and the interest rate will be determined on the day of the Board meeting. A Financial Consultant from Robert W. Baird, Inc. will be present at the meeting to share the bid results with you. A copy of the blank resolution is attached. Long- and short-term borrowing requires passage by a roll-call vote of a majority of the quorum.
RESOLUTION
RESOLUTION AWARDING THE SALE OF $1,500,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2018A
WHEREAS, on November 15, 2017, the District Board of the Blackhawk Technical College District, Rock and Green Counties, Wisconsin (the "District") adopted a resolution (the "Authorizing Resolution") which authorized the issuance of General Obligation Promissory Notes, Series 2018A (the “Notes”) in the amount of $1,500,000 for the public purpose of financing Phase 2 of the water main service extension project, which is a building remodeling and improvement project (the "Project");
WHEREAS, the District caused a Notice to Electors to be published in The Gazette on November 21, 2017 giving notice of adoption of the Authorizing Resolution, identifying where and when the Authorizing Resolution could be inspected, and advising electors of their right to petition for a referendum on the question of the issuance of general obligation promissory notes within thirty (30) days of publication of the Notice with respect to the Project;
WHEREAS, no petition for referendum has been filed with the District, and the time to file such a petition has expired;
WHEREAS, the Project is subject to approval by the Wisconsin Technical College System Board (the "State Board"), and the State Board will meet on January 23, 2018 to consider approval of the Project;
WHEREAS, the District has directed Robert W. Baird & Co. Incorporated ("Baird") to take the steps necessary to sell the Notes;
WHEREAS, Baird, in consultation with the officials of the District, prepared an Official Notice of Sale (a copy of which is attached hereto as Exhibit A and incorporated herein by this reference) setting forth the details of and the bid requirements for the Notes and indicating that the Notes would be offered for public sale on January 17, 2018;
WHEREAS, the Secretary (in consultation with Baird) caused notice of the sale of the Notes to be published and/or announced and caused the Official Notice of Sale to be distributed to potential bidders offering the Notes for public sale;
WHEREAS, the District has duly received bids for the Notes as described on the Bid Tabulation attached hereto as Exhibit B and incorporated herein by this reference (the "Bid Tabulation"); and
WHEREAS, it has been determined that the bid proposal (the "Proposal") submitted by the financial institution listed first on the Bid Tabulation fully complies with the bid requirements set forth in the Official Notice of Sale and is deemed to be the most advantageous to the District. Baird has recommended that the District accept the Proposal. A copy of said Proposal submitted by such institution (the "Purchaser") is attached hereto as Exhibit C and incorporated herein by this reference.
QB\50085496.1
NOW, THEREFORE, BE IT RESOLVED by the District Board of the District that:
Section 1. Ratification of the Official Notice of Sale and Offering Materials. The District Board hereby ratifies and approves the details of the Notes set forth in Exhibit A attached hereto as and for the details of the Notes. The Official Notice of Sale and any other offering materials prepared and circulated by Baird are hereby ratified and approved in all respects. All actions taken by officers of the District and Baird in connection with the preparation and distribution of the Official Notice of Sale and any other offering materials are hereby ratified and approved in all respects.
Section 1A. Award of the Notes. For the purpose of paying the cost of the Project, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000) from the Purchaser in accordance with the terms and conditions of the Proposal. The Proposal of the Purchaser offering to purchase the Notes for the sum set forth on the Proposal, plus accrued interest to the date of delivery, is hereby accepted (subject to the condition that the State Board approves the Project). The Chairperson and Secretary or other appropriate officers of the District are authorized and directed to execute an acceptance of the Proposal on behalf of the District. The good faith deposit of the Purchaser shall be retained by the District Treasurer and applied in accordance with the Official Notice of Sale, and any good faith deposits submitted by unsuccessful bidders shall be promptly returned. The Notes shall bear interest at the rates set forth on the Proposal.
Section 2. Terms of the Notes. The Notes shall be designated "General Obligation Promissory Notes, Series 2018A"; shall be issued in the aggregate principal amount of $1,500,000; shall be dated February 7, 2018; shall be in the denomination of $5,000 or any integral multiple thereof; shall be numbered R-1 and upward; and shall bear interest at the rates per annum and mature on April 1 of each year, in the years and principal amounts as set forth on the Pricing Summary attached hereto as Exhibit D-1 and incorporated herein by this reference. Interest shall be payable semi-annually on April 1 and October 1 of each year commencing on October 1, 2018. Interest shall be computed upon the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board. The schedule of principal and interest payments due on the Notes is set forth on the Debt Service Schedule attached hereto as Exhibit D-2 and incorporated herein by this reference (the "Schedule").
Section 3. Redemption Provisions. The Notes are subject to redemption prior to maturity, at the option of the District, on April 1, 2024 or on any date thereafter. Said Notes are redeemable as a whole or in part, and if in part, from maturities selected by the District, and within each maturity by lot, at the principal amount thereof, plus accrued interest to the date of redemption.
Section 4. Form of the Notes. The Notes shall be issued in registered form and shall be executed and delivered in substantially the form attached hereto as Exhibit E and incorporated herein by this reference.
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Section 5. Tax Provisions.
(A) Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Notes as the same becomes due, the full faith, credit and resources of the District are hereby irrevocably pledged, and there is hereby levied upon all of the taxable property of the District a direct annual irrepealable tax in the years 2018 through 2026 for payments due in the years 2018 through 2027 in the amounts set forth on the Schedule. The amount of tax levied in the year 2018 shall be the total amount of debt service due on the Notes in the years 2018 and 2019; provided that the amount of such tax carried onto the tax rolls shall be abated by any amounts appropriated pursuant to subsection (D) below which are applied to payment of principal of or interest on the Notes in the year 2018.
(B) Tax Collection. So long as any part of the principal of or interest on the Notes remains unpaid, the District shall be and continue without power to repeal such levy or obstruct the collection of said tax until all such payments have been made or provided for. After the issuance of the Notes, said tax shall be, from year to year, carried onto the tax roll of the District and collected in addition to all other taxes and in the same manner and at the same time as other taxes of the District for said years are collected, except that the amount of tax carried onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt Service Fund Account created below.
(C) Additional Funds. If at any time there shall be on hand insufficient funds from the aforesaid tax levy to meet principal and/or interest payments on said Notes when due, the requisite amounts shall be paid from other funds of the District then available, which sums shall be replaced upon the collection of the taxes herein levied.
(D) Appropriation. The District hereby appropriates from proceeds of the Notes or other funds of the District on hand a sum sufficient to be irrevocably deposited in the segregated Debt Service Fund Account created below and used to pay debt service on the Notes coming due in 2018 as set forth on the Schedule.
Section 6. Segregated Debt Service Fund Account.
(A) Creation and Deposits. There be and there hereby is established in the treasury of the District, if one has not already been created, a debt service fund, separate and distinct from every other fund, which shall be maintained in accordance with generally accepted accounting principles. Debt service or sinking funds established for obligations previously issued by the District may be considered as separate and distinct accounts within the debt service fund.
Within the debt service fund, there hereby is established a separate and distinct account designated as the "Debt Service Fund Account for General Obligation Promissory Notes, Series 2018A" (the "Debt Service Fund Account") and such account shall be maintained until the indebtedness evidenced by the Notes is fully paid or otherwise extinguished. There shall be deposited into the Debt Service Fund Account (i) all accrued interest received by the District at the time of delivery of and payment for the Notes; (ii) any premium which may be received by the District above the par value of the Notes and accrued interest thereon; (iii) all money raised
-3- QB\50085496.1
by the taxes herein levied and any amounts appropriated for the specific purpose of meeting principal of and interest on the Notes when due; (iv) such other sums as may be necessary at any time to pay principal of and interest on the Notes when due; (v) surplus monies in the Borrowed Money Fund as specified below; and (vi) such further deposits as may be required by Section 67.11, Wisconsin Statutes.
(B) Use and Investment. No money shall be withdrawn from the Debt Service Fund Account and appropriated for any purpose other than the payment of principal of and interest on the Notes until all such principal and interest has been paid in full and the Notes canceled; provided (i) the funds to provide for each payment of principal of and interest on the Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be invested in direct obligations of the United States of America maturing in time to make such payments when they are due or in other investments permitted by law; and (ii) any funds over and above the amount of such principal and interest payments on the Notes may be used to reduce the next succeeding tax levy, or may, at the option of the District, be invested by purchasing the Notes as permitted by and subject to Section 67.11(2)(a), Wisconsin Statutes, or in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes ("Permitted Investments"), which investments shall continue to be a part of the Debt Service Fund Account. Any investment of the Debt Service Fund Account shall at all times conform with the provisions of the Internal Revenue Code of 1986, as amended (the "Code") and any applicable Treasury Regulations (the "Regulations").
(C) Remaining Monies. When all of the Notes have been paid in full and canceled, and all Permitted Investments disposed of, any money remaining in the Debt Service Fund Account shall be transferred and deposited in the general fund of the District, unless the District Board directs otherwise.
Section 7. Proceeds of the Notes; Segregated Borrowed Money Fund. The proceeds of the Notes (the "Note Proceeds") (other than any premium and accrued interest which must be paid at the time of the delivery of the Notes into the Debt Service Fund Account created above) shall be deposited into a special fund separate and distinct from all other funds of the District and disbursed solely for the purpose or purposes for which borrowed or for the payment of the principal of and the interest on the Notes. Monies in the Borrowed Money Fund may be temporarily invested in Permitted Investments. Any monies, including any income from Permitted Investments, remaining in the Borrowed Money Fund after the purpose or purposes for which the Notes have been issued have been accomplished, and, at any time, any monies as are not needed and which obviously thereafter cannot be needed for such purpose(s) shall be deposited in the Debt Service Fund Account.
Section 8. No Arbitrage. All investments made pursuant to this Resolution shall be Permitted Investments, but no such investment shall be made in such a manner as would cause the Notes to be "arbitrage bonds" within the meaning of Section 148 of the Code or the Regulations and an officer of the District, charged with the responsibility for issuing the Notes, shall certify as to facts, estimates, circumstances and reasonable expectations in existence on the date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are not "arbitrage bonds," within the meaning of the Code or Regulations.
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Section 9. Compliance with Federal Tax Laws. (a) The District represents and covenants that the projects financed by the Notes and the ownership, management and use of the projects will not cause the Notes to be "private activity bonds" within the meaning of Section 141 of the Code. The District further covenants that it shall comply with the provisions of the Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes including, if applicable, the rebate requirements of Section 148(f) of the Code. The District further covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Notes) if taking, permitting or omitting to take such action would cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of the Code or would otherwise cause interest on the Notes to be included in the gross income of the recipients thereof for federal income tax purposes. The Secretary or other officer of the District charged with the responsibility of issuing the Notes shall provide an appropriate certificate of the District certifying that the District can and covenanting that it will comply with the provisions of the Code and Regulations.
(b) The District also covenants to use its best efforts to meet the requirements and restrictions of any different or additional federal legislation which may be made applicable to the Notes provided that in meeting such requirements the District will do so only to the extent consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and to the extent that there is a reasonable period of time in which to comply.
Section 10. Designation as Qualified Tax-Exempt Obligations. The Notes are hereby designated as "qualified tax-exempt obligations" for purposes of Section 265 of the Code, relating to the ability of financial institutions to deduct from income for federal income tax purposes, interest expense that is allocable to carrying and acquiring tax-exempt obligations.
Section 11. Execution of the Notes; Closing; Professional Services. The Notes shall be issued in printed form, executed on behalf of the District by the manual or facsimile signatures of the Chairperson and Secretary, authenticated, if required, by the Fiscal Agent (defined below), sealed with its official or corporate seal, if any, or a facsimile thereof, and delivered to the Purchaser upon payment to the District of the purchase price thereof, plus accrued interest to the date of delivery (the "Closing"). The facsimile signature of either of the officers executing the Notes may be imprinted on the Notes in lieu of the manual signature of the officer but, unless the District has contracted with a fiscal agent to authenticate the Notes, at least one of the signatures appearing on each Note shall be a manual signature. In the event that either of the officers whose signatures appear on the Notes shall cease to be such officers before the Closing, such signatures shall, nevertheless, be valid and sufficient for all purposes to the same extent as if they had remained in office until the Closing. The aforesaid officers are hereby authorized and directed to do all acts and execute and deliver the Notes and all such documents, certificates and acknowledgements as may be necessary and convenient to effectuate the Closing. The District hereby authorizes the officers and agents of the District to enter into, on its behalf, agreements and contracts in conjunction with the Notes, including but not limited to agreements and contracts for legal, trust, fiscal agency, disclosure and continuing disclosure, and rebate calculation services. Any such contract heretofore entered into in conjunction with the issuance of the Notes is hereby ratified and approved in all respects.
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Section 12. Payment of the Notes; Fiscal Agent. The principal of and interest on the Notes shall be paid by the District Secretary or District Treasurer (the "Fiscal Agent").
Section 13. Persons Treated as Owners; Transfer of Notes. The District shall cause books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent. The person in whose name any Note shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and payment of either principal or interest on any Note shall be made only to the registered owner thereof. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid.
Any Note may be transferred by the registered owner thereof by surrender of the Note at the office of the Fiscal Agent, duly endorsed for the transfer or accompanied by an assignment duly executed by the registered owner or his attorney duly authorized in writing. Upon such transfer, the Chairperson and Secretary shall execute and deliver in the name of the transferee or transferees a new Note or Notes of a like aggregate principal amount, series and maturity and the Fiscal Agent shall record the name of each transferee in the registration book. No registration shall be made to bearer. The Fiscal Agent shall cancel any Note surrendered for transfer.
The District shall cooperate in any such transfer, and the Chairperson and Secretary are authorized to execute any new Note or Notes necessary to effect any such transfer.
Section 14. Record Date. The 15th day of the calendar month next preceding each interest payment date shall be the record date for the Notes (the "Record Date"). Payment of interest on the Notes on any interest payment date shall be made to the registered owners of the Notes as they appear on the registration book of the District at the close of business on the Record Date.
Section 15. Utilization of The Depository Trust Company Book-Entry-Only System. In order to make the Notes eligible for the services provided by The Depository Trust Company, New York, New York ("DTC"), the District agrees to the applicable provisions set forth in the Blanket Issuer Letter of Representations, which the Secretary or other authorized representative of the District is authorized and directed to execute and deliver to DTC on behalf of the District to the extent an effective Blanket Issuer Letter of Representations is not presently on file in the District office.
Section 16. Official Statement. The District Board hereby approves the Preliminary Official Statement with respect to the Notes and deems the Preliminary Official Statement as "final" as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the "Rule"). All actions taken by officers of the District in connection with the preparation of such Preliminary Official Statement and any addenda to it or final Official Statement are hereby ratified and approved. In connection with the Closing, the appropriate District official shall certify the Preliminary Official Statement and any addenda or final Official Statement. The Secretary shall cause copies of the Preliminary Official Statement and any addenda or final Official Statement to be distributed to the Purchaser.
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Section 17. Undertaking to Provide Continuing Disclosure. The District hereby covenants and agrees, for the benefit of the owners of the Notes, to enter into a written undertaking (the "Undertaking") if required by the Rule to provide continuing disclosure of certain financial information and operating data and timely notices of the occurrence of certain events in accordance with the Rule. The Undertaking shall be enforceable by the owners of the Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific performance of the obligations thereunder and any failure by the District to comply with the provisions of the Undertaking shall not be an event of default with respect to the Notes).
To the extent required under the Rule, the Chairperson and Secretary, or other officer of the District charged with the responsibility for issuing the Notes, shall provide a Continuing Disclosure Certificate for inclusion in the transcript of proceedings, setting forth the details and terms of the District's Undertaking.
Section 18. Record Book. The Secretary shall provide and keep the transcript of proceedings as a separate record book (the "Record Book") and shall record a full and correct statement of every step or proceeding had or taken in the course of authorizing and issuing the Notes in the Record Book.
Section 19. Bond Insurance. If the Purchaser determines to obtain municipal bond insurance with respect to the Notes, the officers of the District are authorized to take all actions necessary to obtain such municipal bond insurance. The Chairperson and Secretary are authorized to agree to such additional provisions as the bond insurer may reasonably request and which are acceptable to the Chairperson and Secretary including provisions regarding restrictions on investment of Note proceeds, the payment procedure under the municipal bond insurance policy, the rights of the bond insurer in the event of default and payment of the Notes by the bond insurer and notices to be given to the bond insurer. In addition, any reference required by the bond insurer to the municipal bond insurance policy shall be made in the form of Note provided herein.
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Section 20. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the District Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law.
Adopted, approved and recorded January 17, 2018.
Eric A. Thornton Chairperson
ATTEST: Laverne E. Hays Secretary
(SEAL)
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EXHIBIT A
Official Notice of Sale
To be provided by Robert W. Baird & Co. Incorporated and incorporated into the Resolution.
(See Attached)
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EXHIBIT B
Bid Tabulation
To be provided by Robert W. Baird & Co. Incorporated and incorporated into the Resolution.
(See Attached)
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EXHIBIT C
Winning Bid
To be provided by Robert W. Baird & Co. Incorporated and incorporated into the Resolution.
(See Attached)
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EXHIBIT D-1
Pricing Summary
To be provided by Robert W. Baird & Co. Incorporated and incorporated into the Resolution.
(See Attached)
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EXHIBIT D-2
Debt Service Schedule and Irrepealable Tax Levies
To be provided by Robert W. Baird & Co. Incorporated and incorporated into the Resolution.
(See Attached)
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EXHIBIT E
(Form of Note)
UNITED STATES OF AMERICA REGISTERED STATE OF WISCONSIN DOLLARS
ROCK AND GREEN COUNTIES NO. R-___ BLACKHAWK TECHNICAL COLLEGE DISTRICT $_______
GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2018A
MATURITY DATE: ORIGINAL DATE OF ISSUE: INTEREST RATE: CUSIP:
April 1, _____ February 7, 2018 ____% ______
DEPOSITORY OR ITS NOMINEE NAME: CEDE & CO.
PRINCIPAL AMOUNT: _______________________ THOUSAND DOLLARS ($__________)
FOR VALUE RECEIVED, the Blackhawk Technical College District, Rock and Green Counties, Wisconsin (the "District"), hereby acknowledges itself to owe and promises to pay to the Depository or its Nominee Name (the "Depository") identified above (or to registered assigns), on the maturity date identified above, the principal amount identified above, and to pay interest thereon at the rate of interest per annum identified above, all subject to the provisions set forth herein regarding redemption prior to maturity. Interest shall be payable semi-annually on April 1 and October 1 of each year commencing on October 1, 2018 until the aforesaid principal amount is paid in full. Both the principal of and interest on this Note are payable to the registered owner in lawful money of the United States. Interest payable on any interest payment date shall be paid by wire transfer to the Depository in whose name this Note is registered on the Bond Register maintained by the Secretary or District Treasurer (the "Fiscal Agent") or any successor thereto at the close of business on the 15th day of the calendar month next preceding each interest payment date (the "Record Date"). This Note is payable as to principal upon presentation and surrender hereof at the office of the Fiscal Agent.
For the prompt payment of this Note together with interest hereon as aforesaid and for the levy of taxes sufficient for that purpose, the full faith, credit and resources of the District are hereby irrevocably pledged.
This Note is one of an issue of Notes aggregating the principal amount of $1,500,000, all of which are of like tenor, except as to denomination, interest rate and maturity date, issued by the District pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, for the public purpose of financing Phase 2 of the water main service extension project, which is a building remodeling and improvement project, as authorized by resolutions adopted on November 15,
QB\50085496.1
2017 and January 17, 2018. Said resolutions are recorded in the official minutes of the District Board for said dates.
The Notes are subject to redemption prior to maturity, at the option of the District, on April 1, 2024 or on any date thereafter. Said Notes are redeemable as a whole or in part, and if in part, from maturities selected by the District, and within each maturity by lot (as selected by the Depository), at the principal amount thereof, plus accrued interest to the date of redemption.
In the event the Notes are redeemed prior to maturity, as long as the Notes are in book-entry-only form, official notice of the redemption will be given by mailing a notice by registered or certified mail, overnight express delivery, facsimile transmission, electronic transmission or in any other manner required by the Depository, to the Depository not less than thirty (30) days nor more than sixty (60) days prior to the redemption date. If less than all of the Notes of a maturity are to be called for redemption, the Notes of such maturity to be redeemed will be selected by lot. Such notice will include but not be limited to the following: the designation, date and maturities of the Notes called for redemption, CUSIP numbers, and the date of redemption. Any notice provided as described herein shall be conclusively presumed to have been duly given, whether or not the registered owner receives the notice. The Notes shall cease to bear interest on the specified redemption date provided that federal or other immediately available funds sufficient for such redemption are on deposit at the office of the Depository at that time. Upon such deposit of funds for redemption the Notes shall no longer be deemed to be outstanding.
It is hereby certified and recited that all conditions, things and acts required by law to exist or to be done prior to and in connection with the issuance of this Note have been done, have existed and have been performed in due form and time; that the aggregate indebtedness of the District, including this Note and others issued simultaneously herewith, does not exceed any limitation imposed by law or the Constitution of the State of Wisconsin; and that a direct annual irrepealable tax has been levied sufficient to pay this Note, together with the interest thereon, when and as payable.
This Note has been designated by the District Board as a "qualified tax-exempt obligation" pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.
This Note is transferable only upon the books of the District kept for that purpose at the office of the Fiscal Agent, only in the event that the Depository does not continue to act as depository for the Notes, and the District appoints another depository, upon surrender of the Note to the Fiscal Agent, by the registered owner in person or his duly authorized attorney, together with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal Agent duly executed by the registered owner or his duly authorized attorney. Thereupon a new fully registered Note in the same aggregate principal amount shall be issued to the new depository in exchange therefor and upon the payment of a charge sufficient to reimburse the District for any tax, fee or other governmental charge required to be paid with respect to such registration. The Fiscal Agent shall not be obliged to make any transfer of the Notes (i) after the Record Date, (ii) during the fifteen (15) calendar days preceding the date of any publication of notice of any proposed redemption of the Notes, or (iii) with respect to any particular Note, after
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such Note has been called for redemption. The Fiscal Agent and District may treat and consider the Depository in whose name this Note is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal or redemption price hereof and interest due hereon and for all other purposes whatsoever. The Notes are issuable solely as negotiable, fully-registered Notes without coupons in the denomination of $5,000 or any integral multiple thereof.
No delay or omission on the part of the owner hereof to exercise any right hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any default hereunder.
IN WITNESS WHEREOF, the Blackhawk Technical College District, Rock and Green Counties, Wisconsin, by its governing body, has caused this Note to be executed for it and in its name by the manual or facsimile signatures of its duly qualified Chairperson and Secretary; and to be sealed with its official or corporate seal, if any, all as of the original date of issue specified above.
BLACKHAWK TECHNICAL COLLEGE DISTRICT, ROCK AND GREEN COUNTIES, WISCONSIN
By: ______________________________
Eric A. Thornton Chairperson
(SEAL)
By: ______________________________ Laverne E. Hays Secretary
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ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto ____________________________________________________________________________
(Name and Address of Assignee)
____________________________________________________________________________ (Social Security or other Identifying Number of Assignee)
the within Note and all rights thereunder and hereby irrevocably constitutes and appoints ______________________________________, Legal Representative, to transfer said Note on the books kept for registration thereof, with full power of substitution in the premises.
Dated: _____________________
Signature Guaranteed:
_____________________________ ________________________________ (e.g. Bank, Trust Company (Depository or Nominee Name) or Securities Firm)
NOTICE: This signature must correspond with the name of the Depository or Nominee Name as it appears upon the face of the within Note in every particular, without alteration or enlargement or any change whatever.
____________________________ (Authorized Officer)
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ENCLOSURE #13 7. Committee Reports
a. Approval of Modifications to the Fiscal Year 2017-18 Budget (Finance Committee Recommendation – Action)
As stated in the Wisconsin Technical College System Financial Accounting manual
and in accordance with Wisconsin State Statute 65.90(5), any modification to an adopted budget by fund type or function within a fund type is required to be approved by the district board. At least two-thirds of the full district board membership must approve the modification for it to take effect.
District Board approval of the attached modifications to the 2017-18 Budget is requested. The Finance Committee will present its recommendation to the full Board.
Expenditures Revenues
1To allocate new initiative funding by function
Increase Function 2 Instructional Resources Expenditures 44,063 - Increase Function 6 General Institutional Expenditures 25,262 - Decrease Function 1 Instructional Expenditures (21,792) - Decrease Function 3 Student Services Expenditures (5,078) - Decrease Function 7 Physical Plant Expenditures (42,455) -
Total - Amendment 1 - -
2Transfer budget variance to fund balance (position elimination)
Decrease Function 1 Instructional Expenditures (29,509) - Increase Transfers to Reserves and Designated Fund Balances 29,509 -
Total - Amendment 2 - -
3To provide resources for exempt employee contract adjustments
Increase Function 1 Instructional Expenditures 16,172 - Increase Function 2 Instructional Resources Expenditures 356 - Increase Function 3 Student Services Expenditures 12,575 - Increase Function 6 General Institutional Expenditures 19,745 - Increase Function 7 Physical Plant Expenditures 2,696 - Decrease Transfers to Reserves and Designated Fund Balances (51,544)
Total - Amendment 3 - -
4To adjust state aids based upon estimated and final WTCS reports
Decrease State Aid - (208,011) Decrease Transfers to Reserves and Designated Fund Balances (208,011) -
Total - Amendment 4 (208,011) (208,011)
5Permanent budget reduction due to VM software 3-year contract renewal
Decrease Function 6 General Institutional Expenditures (44,667) - Increase Transfers to Reserves and Designated Fund Balances 44,667 -
Total - Amendment 5 - -
6FY18 mid-year expenditure budget reductions
Decrease Function 1 Instructional Expenditures (158,161) - Decrease Function 2 Instructional Resources Expenditures (18,800) - Decrease Function 3 Student Services Expenditures (23,900) - Decrease Function 6 General Institutional Expenditures (89,073) - Decrease Function 7 Physical Plant Expenditures (1,000) Increase Transfers to Reserves and Designated Fund Balances 290,934 -
Total - Amendment 6 - -
7FY18 mid-year tuition revenue adjustment
Decrease Program Fee Revenue - (131,748) Decrease Material Fee Revenue - (31,252) Decrease Transfers to Reserves and Designated Fund Balances (163,000) -
a. Workforce & Community Development Division (Information – Dr. Zahi Atallah & Dr. Helen Proeber)
A request was made at the December 20, 2017, Board meeting for information to
be shared on the work which has been accomplished by the Workforce & Community Development Division (WCD) since its reorganization in Fall 2017. The attached report provides insight into the work of this Division in outreach activities, credit programming, and business & industry contracting.
Dr. Zahi Atallah, Vice President of Academic Affairs, and Dr. Helen Proeber,
Director of Workforce & Community Development, will be present to share highlights of the report and answer questions.
Workforce and Community Development Division
The Workforce and Community Development Division (WCD) formerly called the Business and Community Development (BCD), is now a stand-alone division. The mission of WCD was refocused and expanded to ensure the college is meeting the needs of everyone in its community. The prior focus was solely on contract training, professional development seminars, workshops, community education, and continuing education. The new mission includes building pipelines to, from, and between the college, employers, and high schools for non-credit and credit programming, internships and apprenticeships, as well as, CDL driver assessments, and motor cycle safety training previously housed in the Public Safety Division. The WCD mission also includes new program development based on feedback from workforce. Because of this expanded mission, the division was restructured to now have a Green County Workforce and Community Development Coordinator, a Workforce Development Manager, and a fulltime Workforce Training Specialist all of whom have sales territories. By splitting the BTC district into target territories, WCD is able to establish deeper relationships with employers, agencies, and community members in a more planned and focused manner.
WCD also has an Operations Manager that is responsible for the day-to-day management of the contracting process, the division learning programs, and the writing and management of State, Workforce Advancement Training Grants (WAT) and Fast Forward grants and their processes giving more time to sales personnel for visiting businesses and deepening college relationships within the community.
WCD has a Community Enrichment Manager who restarted Youth Camps summer 2017 offering eight camps and running six camps in career exploration or targeted camps in manufacturing, culinary, manufacturing, IT, and medical for youth in grades seven through nine. The camp offerings are planned for expansion next summer and will offer targeted camps throughout the year such as the planned one-day welding camp for high school women in February. This position also has responsibility for the High School Internship Program working collaboratively with Rock 5.0 and the Southwest Workforce Development Board and also the soon to be Scholars of Blackhawk Program.
Outreach Activities
Examples of workforce / community outreach events / activities undertaken by members of the division
• Manufacturing Day Event • Community Leaders Breakfast • Business Education Summit • Apprenticeship outreach and signing events • Conducting annual career fairs at the various college campuses every spring • Hosting program and division biannual advisory meetings • Attending job fairs at employer sites or at the job center • Membership in various community organizations such as
o Leadership Development Academy of Rock County o Latino Service Providers Coalition Beloit o Junior Achievement
• Collaborative efforts with the Southwest Workforce Development Board resulted in two of their agencies having a presence on the central campus in WCD.
o Food Share and Training (FSET) o Workforce Innovation and Opportunity Act (WIOA)
Page 1 of 4
Credit Programming Three new credit programs were started by and are housed in WCD in 2017.
1. Commercial Driver’s License CDL A is a 12-credit, twelve-week Technical Diploma that graduated its first two students in December with both students passing the third-party DMV examination. This coming spring semester already has five students enrolled in the Monday, Tuesday, Wednesday track and six students in the Saturday and Sunday track. The CDL program has many inquiries most of which ask about financial aid. We currently have around 90 people on a CDL A Driving School inquiry list that all need financial aid to enter the program. The good news is that the CDL A Truck Driving program will be financial aidable mid-August 2018.
o The CDL A program now has Four 53’ dry van trailers all wrapped with BTC logo and program and college
2. Commercial Driver’s License CDL B Straight Truck is a 5-credit course embedded in the CDL A
program and has graduated its first two students last October, with both students passing the third-party DMV examination.
o Students in the CLD B program practice driving in a semi-tractor and one of the college’s Electrical Power Distribution trucks.
o The CDL B program is planned for addition to the Diesel Mechanic program fall 2018
3. Foundations of Teacher Education is a 60-credit Associate Degree program that started this last fall with a cohort of 11 students that are also continuing into the spring semester. The program has gained an additional five new students joining the program this spring semester.
Additional efforts resulted in having all BTC credit programs listed with Wisconsin Department of Workforce Development as approved and eligible workforce funding programs. Within the next week, most, if not all, of BTC’s credit programs should be approved as eligible workforce funding programs with Illinois Department of Workforce Development. Finally, efforts are underway to have BTC’s five registered apprenticeship programs recognized and approved by Illinois Department of Commerce & Economic Opportunity.
Page 2 of 4
Contracting News
With the reorganization and refocusing of division staff, contract-training efforts are growing and surpassing prior year’s levels. Since FY 2013, the measure of sales for the period July – Dec shows a significant increase in servicing the needs of our workforce community. FY Jul - Dec 2013 $73,896 2014 $191,437 2015 $205,587 2016 $201,153 2017 $141,467 2018 $336,315 Since FY 16, we registered increases in Workforce Advancement Training Grants (WAT) grant applications, contracts written, and companies served. As highlighted in Green in Table 1, contract sales for current year July – Dec is already close to matching the annual contract sales for the entire FY for 2016 and for 2017. WCD contracting is also on target to meet or exceed its 2018 goal. Another indicator of growth is the change in average monthly contract sales from $31,091 in 2016, $41,036 in 2017, to $56,053 in 2018. A visual display of the growth over the last two years is shown in Chart 1.
Table 1: Contracting Metrics
Contracts Negotiated Data FY 2016 FY 2017 2018 July
- Dec 2018
Goal 2019 Goal
2020 Goal
Total Contracts Written 113 157 110 167
Contracts Written Less Transcripted 82 126 110 167 190 210
FTEs (Less Transcripted) 25.06 22.13 17.83
Number Served (Less Transcripted) 2854 2814 542
Regular Contract & Company Dollars $255,483 $344,624 $201,485
WAT Grant Dollars $117,606 $147,804 $134,830
Contract Sales less Transcripted $373,089 $492,428 $336,315 $624,00 $695,000 $765,000
Transcripted Credit $930,997 $2,422,074 $0
Total Contract Training $1,304,086 $2,914,502 $336,315
Companies Served 22 33 25
Average Monthly Contract Sales $31,091 $41,036 $56,053
WAT / Company $$ Carried Forward from Prior YR $59,497 $155,925
# WAT Grants Submitted 1 4 10 12
# Grants Awarded 1 4 9
Grant $ Amount $177,103 $251,973 $283,161
Est. Company $ Portion of Grants $19,678 $110,001 $124,720
Grant & Company $ Total $196,781 $361,974 $407,881
Page 3 of 4
Chart 1: WCD annual Contract Sales FY 16 - 18
WCD in the Future
The second half of fiscal year 18 involves even more change.
1. Customer Service Software and laptops
With the growth of WCD and its mission, it became very clear that there is a need to implement a Customer Relations Management System (CRM) to help manage the workforce and community efforts and connections. The Act! CRM implementation will provide a solution that brings together contacts, account history, notes, and activities into a single, centralized location. Instead of relying on multiple systems, spreadsheets, or documents, WCD users can take notes, manage prospect and customer information, send email campaigns, and track interactions from the same interface. ACT! CRM will also improve the divisions marketing efforts as targeted campaigns can be sent out.
1. WCD sales team members will have tablets to access/input business information, sales information, create contracts if needed, and retrieve contact information from any location.
2. Expanding the CDL program to offer new-targeted driver skills improvement courses and to expand driver assessment services to other transportation providers
3. Work to create new or revitalize programs such as Leadership, Marketing, Small Engine Repair, Quality Management, Safety, Autism Technician, and possibly Construction Equipment Operator
4. The installation of a camera system in all four of the college’s tractor-trailers that will provide a 360-degree view when in operation
5. WCD is working to start this year a High School Internship Program in collaboration with Rock 5.0 and the Southwest Workforce Development Board
6. WCD staff is finalizing a Scholars of Blackhawk Program
2019 and Beyond!
WCD will continue to expanding contract training opportunities and services, new program development, and relationships throughout our district to include a minimum of 12 planned WAT grant applications for FY 2019. Physical space considerations are necessary if we are to meet the needs of the rapidly growing CDL driver training and related services, followed closely by staff expansion that supports division growth.
b. Review of District Board Policy D-398 – Contracted Service for Instruction, Technical Assistance, Fiscal, and Management Services (Discussion – Dr. Zahi Atallah & Dr. Helen Proeber)
One (1) policy is being presented to the Board for review in January:
Policy D-398 – Contracted Service for Instruction, Technical Assistance, Fiscal, and Management Services – This policy governs the business and industry contracts that are submitted to the Board monthly for approval. The guidelines for these contacts are prescribed by the WTCSB and reflect what is practice at BTC. Minor revisions have been recommended.
Based on input received, action to approve revisions would be scheduled at a future Board meeting.
CONTRACTED SERVICES FOR INSTRUCTION, D-398 TECHNICAL ASSISTANCE, FISCAL, AND MANAGEMENT SERVICES
Page 1 of 3 Blackhawk Technical College District 6004 S. County Road G, P.O. Box 5009 Janesville, WI 53547-5009
Contracting for services in addition to educational and general district objectives shall be conducted as follows: 1. All contracts are subject to approval by the District Board at regularly scheduled
meetings. 2. Such contracts shall be written in compliance with the provisions of the
Wisconsin Statutes and District contract procedures. 3. Contracts may be written for less than full cost at the discretion of the District
Board and in accordance with District policies and procedures. 4. Reports will be provided to the District Board, at least quarterly, for contracts
entered into in the previous quarter for which less than full cost is being charged (full cost being determined by the methodology specified by the Wisconsin Technical College System Board (WTCSB)). The reports shall identify the estimated cost of each contract, the amount charged, and the rationale for charging less than full cost.
5. Contract information shall be submitted to the WTCSB on an annual basis or as
required. 6. District staff will provide the District board with a summary of the annual report
generated by the WTCSB comparing costs to contract revenues. 7. Any proposed contract shall meet the following guidelines:
a. The proposed contract shall not diminish program and service opportunities to students of the District.
b. Revenue from any contract shall be deposited in the District treasury and
applied to District operations. c. Personnel providing services under such contracts as part of their work
assignment shall be governed by District policies and shall receive no additional compensation.
d. The contract format and reporting standards shall be in compliance with
WTCSB requirements.
CONTRACTED SERVICES FOR INSTRUCTION, D-398 TECHNICAL ASSISTANCE, FISCAL, AND MANAGEMENT SERVICES
Page 2 of 3 Blackhawk Technical College District 6004 S. County Road G, P.O. Box 5009 Janesville, WI 53547-5009
e. All contracts shall be subject to an internal review process prior to their execution to ensure consistent application of District policies. This process shall include review by a designated administrative unit by assigned personnel.
f. The contract form shall contain a nondiscrimination statement certifying
that the service recipient does not discriminate in employment practices or against training participants.
G The contract form shall contain the college’s standard terms and
agreement statement. gh. There is direct and measurable benefit to the District upon entering this
contract.
8. Any contract relating to international efforts shall be submitted to the District board for approval prior to execution and will be reviewed using the additional following guidelines.
a. The contract provides for full cost recovery so that no direct or indirect
costs under the contract will be funded by the District. b. Determines need with appropriate state and federal agencies regarding the
feasibility and national interest related to developing an international education commitment.
c. Subcontracting with a foreign government will be regarded to be the same
as a direct contract in circumstances where a program is initiated for purposes of serving a foreign government and the ultimate source of funding is a foreign government.
d. The contract will be subject to annual audit procedures verifying no state
or tax funds are spent in the execution of the contract.
CONTRACTED SERVICES FOR INSTRUCTION, D-398 TECHNICAL ASSISTANCE, FISCAL, AND MANAGEMENT SERVICES
Page 3 of 3 Blackhawk Technical College District 6004 S. County Road G, P.O. Box 5009 Janesville, WI 53547-5009
Board Policy Adopted: September 16, 1981 Revised: January 25, 1993; October 25, 2000; July 8, 2002;
December 15, 2004 Reviewed: December 20, 2006; March 18, 2009
ENCLOSURE #16 8. New Business c. BTC Foundation Donation Report (Information – Joe Newborn)
Bi-annually the Blackhawk Technical College Foundation has been asked to provide a report to the District Board to provide information on all cash and in-kind donations valued at $5,000 or greater. The attached report provides donor names and donation amounts for the six-month period ending December 31, 2017. Joe Newborn, Resource Development and Community Relations Manager, will be present to answer any questions.
09/29/2017 Prent Corp. Plastics Company In-Kind $8,500*
Donated
Equipment
10/26/2017
Theodore W. Batterman
Family Foundation Civic Engineering Cash $50,000 AMTC
Total $ 81,500
*Denotes an in-kind gift. In-kind gift values are determined by the donor.
Respectfully submitted,
Joseph E. Newborn,
Resource Development & Community Relations Manager
Blackhawk Technical College Foundation
ENCLOSURE #17 8. New Business d. Programs Approved for Operation in Fiscal Year 2018-19 (Information – Dr. Zahi
Atallah)
Annually, the College Administration brings to the Board a composite list of the College offerings for the upcoming academic year. This list includes offerings for which the appropriate District and Wisconsin State Technical College System approvals have been completed. Thus, the list could change by the beginning of the new academic year if the College takes any action during the second half of the current academic year to alter the status of any of the programs on the list or to create additional offerings. The list of anticipated College offerings for the upcoming 2018-19 academic year (i.e., starting with the Fall 2018 semester) is attached. The College’s offerings for the 2018-19 academic year include: 24 Associate Degrees 7 Less than One-Year Technical Diplomas 13 One-Year Technical Diplomas 6 Two-Year Technical Diplomas 9 Certificates (Local) 7 Apprentices 6 Non-Postsecondary offerings 14 Pathway Certificates 1. Suspending
Industrial Maintenance Technician Maintenance PLC and Electricity Maintenance Machining Maintenance Hydraulics and Pneumatics Maintenance Mechanical Systems
Blackhawk Technical College Programs for Fiscal Year 2018-19
Associate Degree (10) 10-006-2 Agribusiness/Science and Technology 10-101-1 Accounting 10-102-3 Business Management 10-160-4 Medical Administrative Coder-number changed 10-116-1 Human Resources 10-150-2 Information Technology – Network Specialist 10-152-4 Information Technology - Web Software Developer 10-182-1 Supply Chain Management 10-307-1 Early Childhood Education 10-316-1 Culinary Arts 10-499-5 Technical Studies - Journeyworker 10-503-2 Fire Protection Technician 10-504-5 Criminal Justice Studies 10-506-4 Laboratory Food Science Technician 10-513-1 Medical Laboratory Technician 10-520-3 Human Services Associate 10-522-2 Foundations of Teacher Education 10-524-1 Physical Therapist Assistant 10-526-1.1 Radiography 10-526-2 Diagnostic Medical Sonography & Vascular 10-543-1 Nursing 10-620-1 Electro-Mechanical Technology 10-624-1 Nuclear Technology (shared program with LTC) 10-825-1 Individualized Technical Studies Less Than One-Year Technical Diploma (30) 30-458-1 Truck Driving 30-090-1 Farm Business & Production Management 30-504-2 Criminal Justice – Law Enforcement 720 Academy 30-513-1 Phlebotomy Technician 30-531-3 Emergency Medical Technician – Basic 30-531-6 Advanced Emergency Medical Technician 30-543-1 Nursing Assistant One-Year Technical Diploma (31) 31-006-1 Agribusiness Specialist (Embedded Technical Diploma) 31-101-1 Accounting Assistant (Embedded Technical Diploma) 31-106-3 Administrative Support Professional 31-316-2 Culinary Production Specialist 31-413-2 Electric Power Distribution 31-442-1 Welding 31-450-1 Computer Service Technician 31-506-4 Laboratory Technician Assistant (Embedded Technical Diploma) 31-508-1 Dental Assistant 31-509-1 Medical Assistant 31-536-1 Pharmacy Technician 31-601-1 Residential HVAC (Embedded Technical Diploma) 31-620-1 Entry Maintenance Technician (Embedded Technical Diploma)
Two-Year Technical Diploma (32) 32-404-2 Automotive Technician 32-412-1 Diesel & Heavy Equip Technician 32-444-1 CNC Technician 32-462-1 Industrial Maintenance Technician – Suspending for 2018-2019 32-601-1 Heating, Ventilation & Air Conditioning/Refrigeration 32-631-1 Manufacturing Information Technology Specialist Apprentice (50) 50-410-9 Carpentry Apprentice (ABC) 50-413-1 Industrial Electrician Apprentice 50-413-2 JAC Electrical Apprentice 50-413-9 ABC Electrical Apprentice 50-442-1 Welding Apprentice 50-464-1 Maintenance Technician Apprentice 50-620-1 Mechatronics Technician Apprenticeship Non-Postsecondary (73-78) 73-850-0 Beginning ABE 74-850-0 Intermediate ABE 75-850-0 English as a Second Language 76-850-0 High School Diploma, GED, HSED 77-850-0 ASE Developmental 78-850-0 ASE Remedial Certificates (Local) 999110 Business Management 999126 .NET Developer 999127 Web Programming 999128 Java Developer 999131 IT-Desktop Support 999133 Project Management 999203 Human Resource Generalist 999313 Computer Hardware Support 999315 Network Support Pathway Certificates 61-150-4 Network Technician 61-152-1 Web Designer/Developer Technician 61-404-2 Automotive: Basic Brake & Alignment Technician 61-442-1 Introduction to Gas Metal Arc Welder 61-442-3 Shielded Metal Arc Welder 61-442-4 Gas Tungsten Arc Welder 61-442-5 Flux Cored Arc Welder 61-444-2 Manual Mill Machinist 61-444-1 Manual Lathe Machinist 61-462-1 Maintenance PLC and Electricity – suspending 2017-2018 61-462-2 Maintenance Machining - suspending 2017-2018 61-462-3 Maintenance Hydraulics and Pneumatics - suspending 2017-2018 61-462-4 Maintenance Mechanical Systems suspending - 2017-2018 61-620-1 Entry Maintenance Worker COLLABORATIVE PROGRAM Nuclear Technology, Radiation Safety/Health Physics (LTC)
ENCLOSURE #18 8. New Business e. Strategic Plan Update (Information – Dr. Tracy Pierner)
The 2017-2020 Strategic Plan was approved by the Board in July 2017. A mid-year update is being provided at this meeting. Smartsheet documentation and a Gantt Chart are attached for each of the Strategic Priorities. Additional information on the status of each Priority as well as the Project Teams which have been formed to work on tasks within the Plan.
Financial Sustainability (Ranguette)
Task Name Duration Start Finish Predecessors Assigned To Status % Complete Complete1 Enrollment Plan 511d 07/01/17 06/28/19 K. Lange 15%
2 Establish college enrollment target based upon community demographics 65d 07/01/17 09/29/17 Jon Tysse Complete 100%
3 Assess College current capacity to achieve target @ XX% efficiency 65d 07/01/17 09/29/17 Jon Tysse Complete 100%
4 Identify capacity gap calculated from 1 & 2 above 65d 07/01/17 09/29/17 Jon Tysse Complete 100%
5 Identify enrollment capacity by program/courses, set enrollment target 130d 01/01/18 06/29/18 Deans, J Tysse Not Started
6 Identify current program/course enrollment by type (i.e. trad, non-trad, at-large) 130d 01/01/18 06/29/18 Jon Tysse Not Started
7 Forecast AY grads & next AY program/course retention enrollment 130d 01/01/18 06/29/18 Deans, J Tysse Not Started
8 Calculate recruitment target based upon enrollment target less retention 130d 01/01/18 06/29/18 K Lange, J Tysse Not Started
9 Connect recruitment target to recruitment plan by type (trad, non-trad, at-large) 130d 01/01/18 06/29/18 K Lange Not Started
10 Connect enrollment plans to academic scheduling (grow/shrink with demand) 130d 01/01/18 06/29/18 Deans, Z Atallah Not Started
11 Connect process of setting/updating targets in QRP process 66d 04/01/18 06/29/18 L Neitzel, J Tysse Not Started
12 Update enrollment target, retention projection, and recruitment goal annually 261d 07/01/18 06/28/19 Deans, K. Lange, H. Proeber Not Started
13 Faculty Compensation 251d 07/01/17 06/29/18 B Gohlke 53%
14 Develop process for faculty/staff requests, include cost benefit analysis. Include comparable data foranalysis (i.e. % credit hrs by FT vs PT, etc.)
122d 07/01/17 12/21/17 R Ranguette, J Tysse, B Gohlke Complete 100%
15 Revise faculty compensation system, market-driven system 251d 07/01/17 06/29/18 B Gohlke, Faculty In Progress 32%
16 Convene panel, consultant RFP, ground rules, launch research 65d 07/01/17 09/29/17 B Gohlke, Faculty Complete 100%
17 Research higher ed job requirements, staffing ratios, compensation system 143d 10/01/17 04/30/18 B Gohlke, Consultant In Progress 50%
18 Develop recommended market-driven system (PT component?) 130d 01/01/18 06/29/18 B Gohlke, Faculty In Progress 10%
19 Establish full-time to part-time faculty fatio by program (based upon factors) 130d 01/01/18 06/29/18 Deans, Faculty, Z Atallah Not Started
20 Review compensation scales and update to market, as needed 122d 10/01/17 03/30/18 B Gohlke In Progress 50%
21 Program Evalution 251d 07/01/17 06/29/18 J Tysse 28%
22 Develop the program evaluation template/process (biannual review) 251d 07/01/17 06/29/18 J Tysse, Deans, Z Atallah In Progress 25%
23 Establish performance targets (do we expect these to vary by program?) 130d 01/01/18 06/29/18 J Tysse, Deans, Z Atallah In Progress 25%
24 Provide faculty with training in program evaluation process 130d 01/01/18 06/29/18 J Tysse, L Neitzel In Progress 25%
25 Faculty report results of program evaluation 130d 01/01/18 06/29/18 J Tysse Not Started
26 Annual complete program evaluation review and status confirmed 66d 04/01/18 06/29/18 J Tysse Not Started
27 Conduct Opportunities and Gap Analysis Review (1st semester) 58d 10/01/17 12/21/17 J Tysse, Deans, SS, Recruitment Complete 100%
28 Conduct Opportunities and Gap Analysis Review (2nd semester) 66d 04/01/18 06/29/18 J Tysse, Deans, SS, Recruitment Not Started
29 Implement New Program Proposal process (targets & performance monitoring) 65d 07/01/17 09/29/17 R Ranguette Complete 100%
30 Facilities Master Plan 251d 07/01/17 06/29/18 R Ranguette 25%
31 Develop template to capture space needs request and related data 65d 07/01/17 09/29/17 R Ranguette, S Kormanak Complete 100%
32 Consider district and student demographics in relation to location of services 122d 10/01/17 03/30/18 R Ranguette, J Tysse In Progress 10%
33 Evaluate utilization of existing space 122d 10/01/17 03/30/18 R Ranguette, Deans, Z Atallah In Progress 25%
34 Prioritize facilities needs, update the master plan, and implement 130d 01/01/18 06/29/18 R Ranguette, Exec Council Not Started
35 Resource Optimization 318d 10/01/17 12/31/18 R Ranguette 16%
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Task Name Duration Start Finish Predecessors Assigned To Status % Complete Complete36 Enrollment projections aligned with budget development 187d 10/01/17 06/29/18 K Lange In Progress 0%
37 College staffing is appropriate to size and compensation is market-driven 187d 10/01/17 06/29/18 B Gohlke In Progress 50%
38 Programs are operating efficiently and at appropriate staffing ratio 130d 01/01/18 06/29/18 Jon Tysse In Progress 10%
39 Facilities are optimized to serve instructional needs 130d 01/01/18 06/29/18 R Ranguette In Progress 25%
40 FY20 Budget (annually thereafter) is aligned 261d 01/01/18 12/31/18 R Ranguette Not Started
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FLEX Learning (Atallah)
Task Name Duration Start Finish Assigned To Status % Complete Complete1 Flexible Course Delivery Options 783d 07/01/17 06/30/20 Z Atallah, L Neitzel 22%
2 Define delivery options/identify courses specific to delivery options 196d 07/01/17 03/30/18 L Neitzel Complete 100%
4 Integrate all support services (Registration, Financial Aid, Advising, IT) Year 1 and beyond 783d 07/01/17 06/30/20 L Neitzel, SS Reps In Progress 10%
5 Train-the-Trainer and faculty development - all projects including Flexible Delivery Models 327d 10/01/17 12/31/18 L Neitzel / Committees In Progress 25%
6 Communicate flexible delivery options to audiences 783d 07/01/17 06/30/20 Deans, Faculty In Progress 10%
7 Credit for Prior Learning Processes 392d 07/01/17 12/31/18 Z Atallah, B Johnson 39%
8 Create Prior Learning Assessments (PLAs) for General Education/Gatekeeper/Early Program courses/CPL Portfolio/workexperience review sheets (review process and guidelines developed by/for faculty to follow)
261d 07/01/17 06/29/18 L Neitzel, Curriculum Committee In Progress 25%
9 Develop a CLEP-out process 65d 01/01/18 03/30/18 D Snow, B Johnson In Progress 33%
10 Develop practice test and/or resources for all test-out options 66d 04/01/18 06/29/18 Deans, Faculty Not Started
11 Create common definitions 261d 07/01/17 06/29/18 T Eiden, WTCS In Progress 85%
12 Clearly communicate all definitions to all stakeholders (i.e. website updates, SS, Admissions) 132d 07/01/18 12/31/18 Deans, Faculty Not Started
13 Meta-Majors and Math Pathways **Referenced in Guided Pathways 390d 01/01/18 06/28/19 Z Atallah / J. Tysse
14 Explore overlap of Career Pathways and meta-majors 195d 01/01/18 09/28/18 L. Neitzel. GP Committee Not Started
15 Create Shared Curriculum Checklist to be used for review of current programs, program review, and new programdevelopment and high school academy
195d 01/01/18 09/28/18 L Neitzel, Curriculum Comm. Not Started
16 Place all programs into meta-majors 195d 01/01/18 09/28/18 L Neitzel, Deans Not Started
17 Align meta-majors with General Education (non-Math) classes 195d 01/01/18 09/28/18 L Neitzel, Deans Not Started
18 Develop Math pathway for each meta-major 195d 01/01/18 09/28/18 L Neitzel, Deans Not Started
19 Implement meta-majors 65d 04/01/19 06/28/19 L Neitzel, Deans Not Started
20 Implement BTC Statistics tool for reference by all BTC employees 66d 07/01/18 09/28/18 J Tysse Not Started
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Organizational Development (Gohlke)
Task Name Duration Start Finish Predecessors Assigned To Status % Complete Complete1 Employee Operations Knowledge 326d 07/01/17 09/28/18 B Gohlke, J Tysse 12%
2 Launch work team to develop tool for identifying employee information 175d 07/01/17 03/01/18 Cross-functional team, M Zarth In Progress 10%
3 Implement monthly communication of new employees 175d 07/01/17 03/01/18 M Zarth In Progress 25%
4 Implement tool for identifying employee roles, contact, information 65d 01/01/18 03/30/18 M Zarth In Progress 10%
5 Launch work team to develop summary report of BTC Statistics 66d 04/01/18 06/29/18 J Barreau, Cross-functional team Not Started
6 Implement BTC Statistics tool for reference by all BTC employees 66d 07/01/18 09/28/18 J Tysse Not Started
7 Customer Service Culture 326d 07/01/17 09/28/18 B Gohlke 7%
8 Customer Service Training 196d 07/01/17 03/30/18 E Schultz, C Leverenz In Progress 10%
9 Set-up employee training on messaging 196d 07/01/17 03/30/18 E Schultz, C Leverenz In Progress 10%
10 Complete employee training on messaging 109d 01/01/18 05/31/18 E Schultz, C Leverenz Not Started
11 Review customer satisfaction results 196d 07/01/17 03/30/18 B Gohlke, E Schultz In Progress 10%
12 Recognition of outstanding customer service providers 66d 04/01/18 06/29/18 Executive Council Not Started
13 Provide training on best practices for messaging 66d 07/01/18 09/28/18 E Schultz Not Started
14 Standard Operating Procedures 718d 10/01/17 06/30/20 B Gohlke 12%
15 Develop list of priority areas for process mapping 66d 10/01/17 12/29/17 Executive Council, GPS Complete 100%
16 Develop guidelines for documenting standards 65d 01/01/18 03/30/18 Executive Council, GPS In Progress 30%
17 Completion of process mapping of priority areas 66d 04/01/18 06/29/18 Executive Council, GPS In Progress 5%
18 Completion of standard operating procedures for priority areas 66d 07/01/18 09/28/18 Executive Council, GPS Not Started
19 Develop list of next priority areas for process mapping 457d 10/01/18 06/30/20 Executive Council, GPS Not Started
20 BTC Conversations 326d 07/01/17 09/28/18 T Pierner 22%
22 Hold employee communication forum in fall 66d 10/01/17 12/29/17 Executive Council Not Started
23 Hold employee communication forum in spring 65d 01/01/18 03/30/18 Executive Council In Progress 10%
24 Review forum input results 66d 04/01/18 06/29/18 Executive Council Not Started
25 Implement changes based on Year 1 results 66d 07/01/18 09/28/18 Executive Council Not Started
26 Strategic Plan Implementation & Shared Leadership 326d 07/01/17 09/28/18 T Pierner 29%
27 Develop implementation process 66d 07/01/17 09/29/17 BIG, GPS, Exec Council In Progress 95%
28 Implement Strategic Plan and Shared Leadership Team 66d 10/01/17 12/29/17 BIG, GPS, Exec Council In Progress 50%
29 Continue work teams and implementation process 65d 01/01/18 03/30/18 BIG, GPS, Exec Council In Progress
30 Review results from Year 1 implementation 66d 04/01/18 06/29/18 BIG, GPS, Exec Council Not Started
31 Implement changes based on Year 1 results 66d 07/01/18 09/28/18 BIG, GPS, Exec Council Not Started
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Guided Pathways (Landowski)
Task Name Duration Start Finish Predecessors Assigned To Status % Complete Complete1 Meta-Majors and Math Pathways (See FLEX Learning) 468d 01/01/18 06/29/19 Z Atallah 19%
2 Explore overlap of Career Pathways and meta-majors 234d 01/01/18 09/29/18 L Neitzel, GP Comm Complete 100%
3 Create Shared Curriculum Checklist to be used for program review and new program developmentand high school academy
234d 01/01/18 09/29/18 L Neitzel, Curriculum Comm Not Started
4 Place all programs into meta-majors 234d 01/01/18 09/29/18 L Neitzel, Deans Not Started
5 Align meta-majors with general education (non-math) classes 234d 01/01/18 09/29/18 L Neitzel, Deans Not Started
6 Develop math pathway for each meta-major 234d 01/01/18 09/29/18 L Neitzel, Deans Not Started
7 Implement meta-majors 78d 04/01/19 06/29/19 L Neitzel, Deans Not Started
9 Develop a mixed method approach to student placement utilizing HS GPA 235d 07/01/17 03/31/18 D Snow, B Johnson In Progress 75%
10 Explore direct HS course articulation for college courses 157d 04/01/18 09/29/18 L Neitzel, B. Johnson In Progress 25%
11 Implement a mixed method approach to student placement 235d 10/01/17 06/30/18 D Snow, J Johnson In Progress 25%
12 GED Pathways 391d 04/01/18 06/29/19 L Neitzel
13 Map current pathways for GED students 79d 04/01/18 06/30/18 L Neitzel, GP Committee Not Started
14 Develop BTC iBest or Bridge model/program for GED students 313d 07/01/18 06/29/19 L Neitzel, GP Committee Not Started
15 Proactive Advising 861d 10/01/17 06/30/20 Z Atallah, J. Tysse, T. Landowski 15%
16 Develop student risk model - retention 157d 10/01/17 03/31/18 Jon Tysse In Progress 25%
17 Develop student risk model - completion 157d 10/01/17 03/31/18 J Tysse In Progress 25%
18 Use models to create actionable student list for pilot intrusive contact 391d 04/01/18 06/29/19 J Tysse, M Lantta Not Started
19 Collaborative advising 627d 07/01/18 06/30/20 M Lantta, Advisors Not Started
20 Develop professional development around parallel plans 78d 01/01/18 03/31/18 M Lantta In Progress 25%
21 Create connections to state social supports to develop BTC "One-Stop" 156d 01/01/18 06/30/18 M Lantta In Progress 50%
22 Early Graded assessment implemented 156d 01/01/18 06/30/18 L Neitzel, Deans In Progress 25%
23 Early Alert 627d 07/01/18 06/30/20 M Lantta, B Johnson In Progress 25%
24 Explore attendance taking 157d 04/01/19 09/30/19 M Lantta, B Johnson, Deans Not Started
25 Co-Requisite Remediation 313d 10/01/17 09/29/18 Z Atallah 25%
26 Explore co-requisite remediation models 156d 10/01/17 03/30/18 L Neitzel, D Snow, Deans In Progress 50%
27 Implement a co-requisite remediation model 157d 04/01/18 09/29/18 L Neitzel, G McConoughey, D Snow Not Started
28 Student Planning 470d 07/01/17 12/31/18 T. Landowski 62%
29 Create master program academic plans (MAP) for each program 79d 07/01/17 09/30/17 L Neitzel, M Lantta, Deans Complete 100%
30 Focus registration around MAP 78d 01/01/18 03/31/18 M Lantta, Advisors Complete 100%
31 Identify MAP friendly software to make registration easier and clearer 158d 07/01/18 12/31/18 M Lantta, GP Committee In Progress 50%
32 Develop policy around MAPs and MAP usage 79d 04/01/18 06/30/18 M Lantta, GP Committee, GPS In Progress 25%
33 Tie student MAPs to proactive advising 79d 04/01/18 06/30/18 M Lantta, Advisors In Progress 50%
34 Interest Inventories 705d 04/01/18 06/30/20 T. Landowski 42%
35 Designate the interest inventory to be used by BTC (check with high schools) 157d 04/01/19 09/30/19 M Lantta, K Lange, Advisors Not Started
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Task Name Duration Start Finish Predecessors Assigned To Status % Complete Complete36 Meet with district high schools to prioritize the interest inventories 157d 04/01/18 09/29/18 M Lantta, K Lange Not Started
37 Strengthen relationships with district HS so more advising can take place at HS 392d 04/01/19 06/30/20 M Lantta, K Lange In Progress 75%
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Marketing & Communications (Kohn)
Task Name Duration Start Finish Predecessors Assigned To Status % Complete Complete1 HS Students/influencers 939d 07/01/17 06/30/20 G Kohn, Z Atallah, T Landowski In Progress 47%
2 Create a HS marketing plan 193d 07/19/17 02/28/18 G Kohn, A Kablar, K Lange (GK) In Progress 65%
3 Implement HS plan 313d 07/01/17 06/30/18 Marketing, Admissions, Faculty, K Lange (GK) In Progress 60%
4 College/faculty engagement 306d 07/10/17 06/30/18 Deans, Faculty, K Lange (ZA) Complete 100%
5 Public Relations (success stories, scholarships, employer-related or job-related, HS focused) 306d 07/10/17 06/30/18 Marketing (GK) In Progress 75%
6 Train on CRM and implement into recruiting tactics 228d 07/10/17 03/31/18 Lange, Marketing, Advising, Registrar (TP) In Progress 85%
7 Develop marketing results tracking 130d 10/01/17 02/28/18 G Kohn, C Arnold, Admissions (GK) In Progress 50%
8 Transfer Campaign 313d 07/01/18 06/29/19 K Lange, Marketing, Advising, Registrar (GK) Not Started
9 Perception Study 78d 04/01/20 06/30/20 WTCS, IR/E (GK) Not Started
10 RE-Branding (Flexible, Supportive) 156d 01/01/20 06/30/20 G Kohn, Enrollment Team (GK) Not Started
11 High School Parent / Guidance Counselor 313d 07/01/18 06/29/19 K Lange, Marketing, Advising (GK) Not Started
12 Adult Learners 939d 07/01/17 06/30/20 K Gohn, T. Landowski, Z Atallah 51%
13 Create adult (non-trad) marketing plans 208d 07/01/17 02/28/18 A Kablar, G Kohn, K Lange In Progress 65%
14 Implement (non-trad/adult) plan 313d 07/01/17 06/30/18 Marketing, Admissions, Faculty, K Lange (GK) In Progress 60%
15 Public Relations (success stories, scholarships, employer-related or job-related) 313d 07/01/17 06/30/18 Marketing, Admissions, Faculty, K Lange (GK) In Progress 75%
16 Develop additional non-trad recruitment events (for spring dates) 72d 07/01/17 09/22/17 K Lange/Admissions (TP) Complete 100%
17 College/Faculty Engagement 313d 07/01/17 06/30/18 Deans, Faculty, K Lange (ZA) Complete 100%
18 Train on CRM and implement into recruiting tactics 235d 07/01/17 03/31/18 Lange, Marketing, Advising, Registrar (TP) In Progress 95%
19 Develop marketing results tracking 130d 10/01/17 02/28/18 G Kohn, C Arnold, Admissions (GK) In Progress 25%
20 Transfer campaign 313d 07/01/18 06/29/19 K Lange, Marketing, Advising, Registrar (GK) Not Started
21 Perception Study 78d 04/01/20 06/30/20 WTCS, IR/E Not Started
22 RE-Branding (Flexible, Supportive) 156d 01/01/20 06/30/20 TBD (GK) Not Started
23 Campaign to transition contract students to credit students 235d 07/01/18 03/30/19 WCD, Marketing (GK) Not Started
24 Workforce Development (contracts/revenues) 939d 07/01/17 06/30/20 H Proeber, G Kohn 60%
25 Develop a sales plan to pursue contracts - increase revenue 79d 07/01/17 09/30/17 G Kohn, C Koerth, M Urban Complete 100%
26 Implement Plan 313d 07/01/17 06/30/18 WCD, Marketing In Progress 75%
27 Public Relations (success stories, advisor advocacy, grant announcements) 313d 07/01/17 06/30/18 Marketing In Progress 85%
28 Develop sales/marketing tracking results 156d 01/01/18 06/30/18 G Kohn, C Koerth, M Urban Complete 100%
29 Overhaul website content (re-write) 150d 07/01/17 12/22/17 G Kohn, WCD, C Arnold Complete 100%
30 Employer Advocacy 314d 07/01/19 06/30/20 WCD, Marketing, Faculty Not Started
31 Re-branding Workforce as one-stop shop 156d 01/01/20 06/30/20 H Proeber, G Kohn Not Started
32 Re-launch Blackhawk.edu 228d 07/10/17 03/31/18 C Arnold 84%
33 Navigation Plan 72d 07/10/17 09/30/17 Web Steering Committee Complete 100%
34 Content Plans 167d 07/10/17 01/19/18 Web Steering Committee In Progress 75%
36 Content Administration Training 178d 07/10/17 02/01/18 KW@, Marketing Staff, IT In Progress 85%
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Task Name Duration Start Finish Predecessors Assigned To Status % Complete Complete37 Functionality testing and adjustments 8d 02/01/18 02/09/18 All of BTC Not Started
38 Launch 1d 03/31/18 03/31/18 Web Steering Team Not Started
39 CRM 235d 07/01/17 03/31/18 T. Landowski 98%
40 Develop CRM 228d 07/10/17 03/31/18 B Cisewski, Admissions, Marketing, R DeAlwis Complete 100%
41 Develop training on CRM 235d 07/01/17 03/31/18 B Cisewski, Admissions, Marketing, R DeAlwis Complete 100%
42 Train on CRM 235d 07/01/17 03/31/18 Admissions, Marketing, R DeAlwis Complete 100%
43 Implement CRM to admissions/marketing functions 78d 01/01/18 03/31/18 Admissions, Marketing, R DeAlwis In Progress 85%
44 Blaze Beyond 939d 07/01/17 06/30/20 T. Landowski 18%
45 Develop program 235d 10/01/17 06/30/18 K. Lange Complete 100%
46 H S focus groups 313d 07/01/17 06/30/18 K. Lange In Progress 20%
47 Transitional services 235d 10/01/17 06/30/18 K. Lange In Progress 20%
48 Research and understand communication methods 313d 01/01/18 12/31/18 K. Lange In Progress 10%
49 Develop Marketing Ini 158d 07/01/18 12/31/18 K. Lange Not Started
50 Track Dual Credit 313d 01/01/19 12/31/19 K. Lange Not Started
51 Develop Academies 469d 01/01/19 06/30/20 K. Lange Not Started
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ENCLOSURE #19
9. Other Business a. Nomination of District Boards Association 2018 Media Award (Information – Dr.
Tracy Pierner) The District Boards Association sponsors an annual Media Award competition. It
provides an excellent opportunity for the districts to showcase their media coverage of the district’s service to its communities and learners. The submission may be from print, television, or radio. One statewide award will be made across all media regardless of the size and frequency of distribution. The deadline for submission is February 1, 2018. This year’s award will be announced at the Association’s Spring Meeting in Fennimore on April 20-21.
It has been our practice in the past to have Gary Kohn, Marketing & Communications Manager, review media coverage provided to BTC and to make the determination of an article/spot worthy of this recognition. BTC's nominee this year is a story which was reported on August 23, 2017, by Hannah Flood, NBC 15. In August of 2017, NBC 15’s Hannah Flood was interested in doing a story about Blackhawk Technical College’s (BTC) role using specialized training programs to help fill the ongoing workforce gaps. The story idea came on the heels of Foxconn announcing it would bring 13,000 skilled jobs to Wisconsin. Most people in Wisconsin would agree training the next generation of workers and supporting the talent pipelines of all industries including manufacturing is vital to the future of the state. NBC 15 and Flood did an excellent job of discovering how Blackhawk and technical colleges play an important role in filling the skills gap by working with employers on specialized training programs. Flood interviewed officials from SSI Technologies, a Wisconsin Technical College System (WTCS) 2017 FutureMaker award recipient, BTC president Dr. Tracy Pierner, and employees from SSI to explain how SSI Technologies works closely with Blackhawk to create specific training programs to get people the qualifications they need to fill jobs. SSI Training Coordinator Jean Randle stated, “manufacturing has become a high tech career that requires employees to adapt to new equipment…working with Blackhawk allows them to train new employees and gives current employees the opportunity to learn new skills and move up within the company.”
This story does a great job of showcasing several important points about BTC and the WTCS including:
BTC helping make a positive impact on education and professional training.
How BTC and the WTCS are addressing an important issue facing Wisconsin and the country and the ability for WTCS schools to handle an opportunity for growth such as the Foxconn move to Wisconsin.
How BTC works with advisory committees in many sectors of employment in the Rock and Green County areas, so they can have close relationships with companies that may employ their graduates.
Blackhawk Technical College is proud to nominate the NBC 15 story (including reporter Hannah Flood), titled “Tech schools use specialized programs to fill workforce gaps” as its nominee for the 2018 Media Award. The url is: http://www.nbc15.com/content/news/Tech-schools-use-specalized-programs-to-fill-workfoce-gaps--441578453.html No Board action is required. This is provided as information only.
