AGENDA BOARD OF TRUSTEES WENATCHEE VALLEY COLLEGE ...€¦ · 2018-2019 Student Fee Schedule...

AGENDA

BOARD OF TRUSTEES

WENATCHEE VALLEY COLLEGE

WENATCHEE, WASHINGTON

September 12, 2018

10:00 a.m. – Board Work Session .................................................................................. Room5015A, Van Tassell

3:00 p.m. – Board of Trustees Meeting ...................................................................... Room 2310, Wenatchi Hall

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CALL TO ORDER ..........................................................................................................................................................

APPROVAL OF MINUTES

1. June 20, 2018, Board Meeting and August 15, 2018, Board Retreat Minutes .................................................... 2

CELEBRATING SUCCESS

2. BSN Graduation ................................................................................................................................................ 15

3. TRIO SSS Program ............................................................................................................................................. 16

INTRODUCTION OF NEW EMPLOYEES

4. Introduction of New Employees: Reagan Bellamy, Executive Director of Human Resources .......................... 17

STAFF REPORTS

5. Brett Riley, Vice President of Administrative Services ...................................................................................... 18

6. Quarterly Financial Report, Brett Riley, Vice President of Admin. Services...................................................... 19

7. Tod Treat, Interim Vice President of Instruction ................................................................................................ 22

8. Chio Flores, Vice President of Student Services ................................................................................................. 23

9. Jim Richardson, President .................................................................................................................................. 25

ACTION

10. Election of Board of Trustees Officers ............................................................................................................... 27

11. Revised Board of Trustees Policies..................................................................................................................... 28

12. 2018-2019 WVC Operating Budget: Brett Riley ................................................................................................ 50

PUBLIC COMMENT

Persons wishing to address the board must sign up and limit their remarks to three minutes.

ADJOURNMENT

An Executive Session may be called for any reason allowed under the Open Public Meetings Act (RCW 42.30)

Wenatchee Valley College enriches North Central Washington by serving educational and cultural needs of

communities and residents throughout the service area. The college provides high-quality transfer, liberal arts,

professional/technical, basic skills and continuing education for students of diverse ethnic and economic

backgrounds.

BOARD MEETING: September 12, 2018

AGENDA ITEM : #1 (action)

CATEGORY: APPROVAL OF MINUTES

June 20, 2018, Board Meeting and August 15, 2018, Board Retreat Minutes

BACKGROUND:

Attached are the minutes from the June 20, 2018, board meeting and August 15, 2018, board retreat for your

approval.

RECOMMENDATION:

That the minutes from the June 20, 2018, board meeting and August 15, 2018, board retreat be approved.

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MINUTES

BOARD OF TRUSTEES


DISTRICT NO. 15


June 20, 2018

10:00 a.m. – Board of Trustees Work Session ....................................................................... Room 5015A, Van Tassell

3:00 p.m. – Board of Trustees Meeting ................................................................................ Room 2310, Wenatchi Hall

Trustees present

June Darling, Chair

Phyllis Gleasman, Vice Chair

Phil Rasmussen

Tamra Jackson

The board work session was opened by Chair June Darling at 10:00 a.m. Major agenda items included the August board

retreat, 2018-2019 operating budget, and reserve balance report. A recap of the May 10-11, 2018, ACT Conference was

given as well as an update on campus security. Executive session was held to discuss personnel issues.

The regular board meeting was opened by Chair June Darling at 3:00 p.m. Also in attendance were Assistant Attorney

General Steve Bozarth, faculty, classified staff, and administrators.

APPROVAL OF MINUTES

1. May 16, 2018, Board Meeting Minutes

MOTION NO. 2218

Tamra Jackson moved that the minutes of the May 16, 2018, board of trustees meeting be approved. The

motion was seconded by Phyllis Gleasman and carried unanimously.

CELEBRATING SUCCESS

2. End-Of-Year Awards Recognition

The following employees were recognized for receiving major end-of-the year awards: Jack Johnson, Linda

Schultz Herzog Faculty of the Year Award; Lee Barnhill (Wenatchee) and Angela Brantner (Omak), WVC Part-

Time Faculty Award; Derek Sheffield, Alcoa Excellence in Teaching Award; Angelica Jaquish, Alcoa Classified

Staff Award; Randy Mitchell, Exempt Staff of the Year Award; and Ruth Allan, Anna Pieratt Spirit of WVC

Award.

SPECIAL REPORTS

3. Jourdan Hughes, ASWVC Wenatchee President

A written report from Jourdan Hughes was included in the board information packet.

4. David Ratautas, ASWVC Omak President

A written report from David Ratautas was included in the board information packet.

5. Patrick Tracy, AHE President

A written report from Patrick Tracy was included in the board information packet.

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WVC Board of Trustees Minutes June 20, 2018

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STAFF REPORTS

6. Brett Riley, Vice President of Administrative Services

Brett Riley reported that minor works projects are progressing and the college has applied to the state board for

potential surplus minor works monies.

7. Carli Schiffner, Vice President of Instruction

Carli Schiffner reported that the science position on the Omak campus was recently filled.

8. Chio Flores, Vice President of Student Services

Chio Flores did not add to her written report.

9. Jim Richardson, President

President Richardson distributed an article regarding a workforce development program success. Marcos, a

dislocated worker from the Alcoa plant closure in January 2016, was referred to SkillSource by Riva Morgan at

Wenatchee Valley College. Through their assistance, Marcos earned his ATS degree from WVC and has been

hired full time at Graybeal Signs. Jim added that over 100 Alcoa employees took classes at WVC.

ACTION

10. Continued Spending Authority: Brett Riley

Partly due to the change in the legislative timeline in setting tuition for the SBCTC system, WVC staff are still

finalizing the 2018-19 operating budget. With the 2017-2018 budget expiring on June 30, 2018, the board is

being asked for a temporary spending authority to allow essential college services to continue until the board

meeting in September.

MOTION NO. 2219

Phil Rasmussen moved that the board grant the college administration authority to spend funds necessary

for operations until the September board meeting. The motion was seconded by Phyllis Gleasman and

carried unanimously.

11. 2018-2019 Tuition and Fees: Brett Riley

The WVC Board annually approves the tuition schedule for the coming academic year. The legislature released

tuition changes for the current academic year, including a 2.2% increase for 2018-19. Under current SBCTC

policy, lower division resident tuition is $107.59 per credit for the first 10 credits and $209.98 per credit for upper

division credits.

MOTION NO. 2220

Phyllis Gleasman moved that the board approve the 2018-19 tuition schedule, effective fall quarter 2018.

The motion was seconded by Tamra Jackson and carried unanimously.

(2018-2019 Tuition and Fees schedule attached as Exhibit A)

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WVC Board of Trustees Minutes June 20, 2018

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ACTION (continued)

12. 2018-2019 Tuition and Fee Waivers: Brett Riley

Annually the WVC Board of Trustees reviews and adopts tuition waivers as allowed by the SBCTC.

MOTION NO. 2221

Phyllis Gleasman moved that the board approve the 2018-19 tuition and fee waivers as presented. The

motion was seconded by Phil Rasmussen and carried unanimously.

(2018-2019 Tuition and Fee Waivers attached as Exhibit B)

13. 2018-2019 Student Fee Schedule: Brett Riley

The board of each community college district is authorized to establish incidental fees and to receive revenues

from the sale of items that are by-products of an educational program. Proposed fees will be implemented fall

quarter unless otherwise noted. All WVC proposed fees comply with legislative directives.

MOTION NO. 2222

Tamra Jackson moved that the board approve the 2018-2019 student fee schedule as presented. The

motion was seconded by Phil Rasmussen and carried unanimously.

2018-2019 Student Fee Schedule attached as Exhibit C)

14. 2018-2019 ASWVCO Budget: Chio Flores

The proposed 2018-2019 ASWVCO operating budget reflects two primary changes – funding for a new student

program (MASK at Omak) and the Food Pantry.

MOTION NO. 2223

Tamra Jackson moved that the board approve the proposed 2018-2019 ASWVCO Budget as presented.

The motion was seconded by Phil Rasmussen and carried unanimously.

(2018-2019 ASWVCO Budget attached as Exhibit D)

3:20 p.m. Meeting adjourned

_________________________________________ _________________________________________

Secretary Chair

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EXHIBIT A

The WVC Board of Trustees annually approves the tuition schedule for the coming academic year. The legislature

released tuition changes for the current academic year, including a 2.2% increase for 2018-19.

Local Boards have authority to set the service and activity fee (S&A) portion of tuition. Legislation allows

collections up to the amount proposed below. Other distributions from tuition are set by legislation or the

State Board.

The changes will be effective fall quarter and are detailed on the attached tuition schedule.

Under current SBCTC policy, lower division resident tuition is $107.59 per credit for the first 10 credits and

$209.98 for upper division resident tuition distributed as follows:

Lower Division Fee Type Upper Division

$85.02 Operating Fee $187.41

$11.51 Building Fee $11.51

$11.06 S&A Fee $11.06

$107.59 Total $209.98

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MINUTES

BOARD OF TRUSTEES


DISTRICT NO. 15


August 15, 2018

9:00 a.m. – Board Retreat ......................................................................................... Warm Springs Inn, Wenatchee WA

Trustees present

June Darling, Chair

Phyllis Gleasman, Vice Chair

Phil Rasmussen

Tamra Jackson

Also in attendance were President Jim Richardson, WVC administrators and speaker Gene Sharratt.

Agenda items included board self-evaluation, CEO evaluation, review of board policies and visioning.

_________________________________________ _________________________________________

Secretary Chair

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AGENDA ITEM: #2 (information)

CATEGORY: CELEBRATING SUCCESS

BSN Graduation

BACKGROUND:

The inaugural graduation for the Bachelor of Science in Nursing (BSN) program was August 17, 2018. The BSN

program, one of two four-year degree programs at WVC, graduated 19 students. Twenty-three students have been

admitted to the second cohort for the 2018-2019 school year.

A poster presentation was held before the pinning ceremony which is the culmination of a year of partnership

between nursing students and public health leaders. Students were asked to work on pressing needs in the

community and healthcare as part of their practicum experience. The practicum gives students practice completing

quality improvement projects, facilitating health education and safety initiatives and addressing public health

concerns. Topics were shared ranging from opioid policy development to health education on antimicrobial

resistance to investigation into cancer clusters.

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CATEGORY: CELEBRATING SUCCESS

TRIO SSS Program

BACKGROUND:

TRIO Student Support Services had an incredible 2017-2018 academic year. This summer the program achieved a

major milestone and met their goal to serve 140 students. The team – Pamela Alvarado, Ivan Valdovinos, Jennifer

Cawdery, and former Omak retention specialist, Stella Columbia -- would not have been able to do this alone. They

are grateful for the support they received from the faculty members who invited them into the classroom; the

administration and campus partners, especially the College Assistance Migrant Program (CAMP); and from Student

Services colleagues district wide. Between both sites, the team conducted 800 student appointments and celebrated

with close to 60 graduates in June. Another resounding success for the program is that 90% of the students they have

served have persisted, graduated, or transferred. As part of the program, students visit transfer institutions where

many continue their education. In Omak, Julia Price, the new retention specialist, will provide services to students

while also maintaining a strong relationship with colleagues in Nespelem. Finally, this year WVC was the proud

hosting institution of the Washington state TRIO Civic Leadership Conference, a statewide leadership conference for

TRIO participants.

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CATEGORY: INTRODUCTION OF NEW EMPLOYEES

Introduction of New Employees: Reagan Bellamy, Executive Director of HR

BACKGROUND:

Reagan Bellamy will introduce new employees.

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CATEGORY: STAFF REPORTS

Brett Riley, Vice President of Administrative Services

BACKGROUND:

Administrative Services

Administrative Services is preparing to release a request for proposals (RFP) for our food service contract

currently being managed by the Alley Café. Establishing a new contract now ensures that our food service

partner will be consistent throughout the design and construction of the new Wells Hall facility with the

hopes that the vendor will be able to provide input and feedback related to the design of the conference and

food service space that will be a part of the new facility. We anticipate the RFP to be available in early fall

with a new contract signed and vendor in place by winter quarter 2019.

Budget & Internal Auditing

The 2018-19 operating budget will be presented to the Board for approval at the September board meeting.

The internal audit “PIRC” schedule has been discussed and approved by Cabinet. The schedule will be

shared with the Board at the September board meeting. The Process Improvement Review Counseling

(PIRC) will integrate the familiar audit process one would expect with an efficiency analysis of business

processes for the unit be audited.

Fiscal Services

The 15/16 audit has been completed and posted to the State Auditors and SBCTC websites. We expect the

16/17 audit to begin late fall and last approximately six weeks. This timeline allows the college time to get

the 17/18 audit started and completed prior to the accreditation deadline in spring of 2019.

Facilities

Fifth Street Monument Sign- Burton Construction will be serving as the general contractor for the

monuments sign project. The project is currently behind schedule due to difficulty identifying a mason for

the project.

Smith Gym Remodel- Smith Gym remodel project is wrapping up.

Over the summer, WVC facilities staff were trained as certified roofing sealant applicators from the

manufacturer. This is important for our campus, as roofs begin to deteriorate on the Wenatchee and Omak

campuses, we will have trained staff to extend the life of our roofs up to 10 years and allow the College to

properly replace old TPO roofs properly and over time. Current small works funding is only meeting

approximately 40% of the system demand for roof repairs and maintenance.

Safety and Security

In partnership with Student Services, the College has secured and new reporting software to improve

reporting and compliance with respect to various federal, state, and local regulations (Clery, Title IX, etc.).

Additionally, under the leadership of our SSEM, Maria Agnew, WVC has transitioned to a new on campus

security contractor. As of July 20th, U.S. Security Associates will serve as our contracted security team on

the WVC-Wenatchee campus.

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Quarterly, Financial Report: Brett Riley, Vice President of Administrative Services

BACKGROUND:

NOTES TO MARCH, 2018 FINANCIAL REPORTS

Balance Sheet

Assets

Deposits in Transit are receipts from June 30 that have not yet been deposited or posted

Investments are $125,000 lower and cash is higher because U.S. Bank account created to hold Board

Reserves is short term, thus cash, rather than long term investments. Same amount - different line item.

Inter/lntra Gov Rec fluctuates widely due to timing of tuition due dates, grant invoicing, Tuition Distribution

and Pooled Cash Transfers processes. (Made up of GL’s 1352,1353,1354,1355)

Inventories will continue to decline until all remaining Bookstore stock is cleared.

Buildings is significantly increased as a result of the completion of the Student Rec

Center's construction in progress; Large differences in Improvements Other Than Bldg. and Furnishings &

Equip reflect the continuing progress in accurately reporting WVC assets. See Inventory Report for further

details.

Library Resources had not been previously reported but WVC asset now include that line item.

Liabilities

Accrued Liabilities is almost all related to the 06B payroll

Inter/lntra Gov. Pay fluctuates similarly to Inter-intra Gov Rec above.

Other Long-Term Liab. is increased as an offset to the Gen Long-Term Obligation above.

Fund Balance

Change in Fund Balance is inverse to the increase to assets

Statement of Income

The large variances in funds 145 and 149 are a result of Running Start revenue in fund 145 T-transferred to

fund 149.

The increase in Capital Funds is largely a result of distributing revenue accumulated in the Bookstore

budget ($660,952) and the Pre-reutilized funds in BFET ($174,352) to local capital projects

The debit amount in capital funds is a result of transferring accumulated cash from BFET, and aged

equipment budget, and bookstore revenue to previous biennium deficits.

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AGENDA ITEM #7 (information)


Tod Treat, Interim Vice President of Instruction

BACKGROUND:

Curriculum Updates

WVC submitted its BAS-Teaching Program Proposal to SBCTC on August 13. WVC will seek similar

approval with the Professional Education Standards Board prior to full implementation.

WVC submitted revised BAS-Data Analytics Statement of Need to SBCTC on August 21 (after completing

feedback).

WVC will present both BAS programs to SBCTC on October 15-16th.

Inaugural Graduating Class for WVC BSN Program

WVC celebrated 19 graduates at its August 17 inaugural graduation. Prior to the graduation, graduates participated

in a poster session demonstrating their work. Students were asked to work on pressing needs in the community and

healthcare as part of their practicum experience. The practicum gave students practice completing quality

improvement projects, facilitating health education and safety initiatives and addressing public health concerns. They

shared their work on topics ranging from opioid policy development to health education on antimicrobial resistance

to investigation into cancer clusters.

Leadership Transitions:

Instruction recognizes the outstanding leadership of Dr. Carli Schiffner who has moved on to serve as Deputy

Executive Director for Education at the State Board for Community and Technical Colleges.

Holly Bringman is serving as Interim Dean of Liberal Arts and Sciences after demonstrating outstanding leadership

overseeing WVCs Running Start Program.

Fall Launch:

Fall Launch Week is an important time for Instruction as we welcome back faculty in preparation for the fall quarter.

A variety of activities are planned that reengage faculty as they prepare classes, reflect on student success, and

finalize course outlines and materials. In preparation for WVC’s Year Seven Accreditation this year, particular

emphasis will be placed on considering how Instruction uses Core Themes in its planning, program review and

assessment, demonstrating students are learning, and improvements. Instruction is also very excited to be welcoming

a number of new faculty at both the Omak and Wenatchee campuses. Orientation for new faculty will take place on

September 14 and pre-tenure meetings for all probationers will take place on September 19. These are important

opportunities to welcome, support, and guide a new generation of WVC faculty.

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Chio Flores, Vice President of Student Services

BACKGROUND:

ATHLETICS

New Athletic Director Kyle Vierck started on July 16.

Beth & Dennis Dobbs Locker Room project is in final stages; estimate completion on September 5. Includes

updates to Men’s and Women’s Basketball team rooms, new Volleyball team room, updates to efficient lighting,

and more.

Athletics is collaborating with Campus Life on sound financial processes for budget forecasting and management.

Volleyball kicks off the season at Springfield, OR for NWAC Showcase on August 24-26. Both Soccer teams

travel to Tukwila for NWAC Friendlies on August 23-24.

Tentative master schedule was established for the coming 13 months for signature events in department

fundraising. Information on events, dates and details available in September.

Balance of student-athletes will be welcomed to campus early September, with Baseball starting just after Labor

Day, and Basketball and Softball teams arriving shortly thereafter.

CAMP

Currently, 51 CAMP scholars returning this fall, with a few additional students expected to enroll.

34 students currently enrolled for Cohort 10 next year. Approximately 27 applications in progress. Anticipate a

full cohort before September orientation.

Outreach and recruitment events are being booked. Alfredo Ortiz recruited at the annual Migrant Education

Conference in Yakima, August 16-17.

Grant rewrite process is on schedule. Data collection, identification of key partners for letters of support, and

request for proposals from other CAMP grants have occurred.

COUNSELING

• Bertha Sanchez and Ryan Poortinga have been meeting with students on a summer schedule, returning to full-

time the start of Fall quarter.

CAMPUS LIFE, EQUITY & INCLUSION

Student Programs and Diversity, Equity and Inclusion areas have been combined. New Associate Dean of

Campus Life, Equity & Inclusion position was created and Erin Tofte-Nordvik is in that position. Laura

Singletary has taken a position at Whatcom CC.

Hiring for three positions: Residence Life Coordinator (Jeremy Snyder begins early September); Recreation

Center Manager (Hillary Connor’s last day was Aug 17); Diversity & Inclusion Center Coordinator (new position

created in the merger).

Student Senate interviews were conducted and offers for positions made. Senate training starts Sept 12.

New Student Orientation will be Sept 13, 3-7:00pm. Many volunteers needed.

Equity trainer John Lenssen will be here to train all staff for President’s day.

Fall Showcase scheduled for Oct 3.

Until a new person is hired, Carla Boyd is covering Omak students who have accommodations and has updated

all Omak files. She had 8 new intakes for students (summer and fall); 4 consults with faculty, facilities and L & I

case worker.

Anticipate 6 returning International students, and 8 new students for the next year.

Johanna Hamilton has been keeping busy with summer international programs including: Naju group (30

students) July 15 to August 1; Misawa group (14–16 students): August 6-15; Shimane group (about 20 students)

August 21–28.

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STUDENT SERVICES

Financial aid processing, using document imaging, continues ahead of schedule and far below budget. Train the

trainers for document imaging, which will be used by several departments, was completed and now in testing.

DOE and Congress focusing on efforts to simplify the FAFSA and hopefully will address the requirements with

the collection of verification documents.

Looking into installing electronic bulletin boards, perhaps replacing current cork board in Student Services lobby.

Admissions & Registration processed spring quarter graduates and sent out diplomas.

Maggie Segesser was hired as Program Specialist and started August 1, replacing Ann Tyrrell who retired July

31. Maggie comes from Clover Park Technical College with 15+ years’ experience in several facets of student

services.

Educational Planning held 13 new student advising and registration sessions since May 29. To date, no sessions

were canceled due to low enrollment; in fact, one session was added. 258 new students attended (23 more than at

the end of July 2017). Last year, there was total of 456 new students in face-to-face intake sessions. So far, 60

new students have opted for the online session (OAR); 41 have completed (last year a total of 114 students

completed OAR).

Amy Olson was hired as Career Center Coordinator and started August 13. She was formerly a WVC

Educational Planner for Allied Health.

Randy Mitchell met with Bob Greiner, Zack Jacobson, and Link Transit on July 12 to discuss internship

opportunities for Auto and Eltro students for 2018/19 academic year. Link Transit will offer 2 paid internships.

Student workers will now submit electronic timesheets through the Electronic Time and Leave system.

Noah Fortner processed Nursing and MA applications. Nursing: 105 received (46 accepted in Wenatchee, 16

Omak). MA: 23 received (20 accepted in Wenatchee, 3 Omak). Additional 3 applied and were accepted for MA

after deadline (2 Wenatchee, 1 Omak).

Andrew Behler called 315 recent HS21+ students not registered for Fall HS21+ courses or college courses.

Yadira Oregon was hired as new Completion Coach and started July 23, replacing Rigo Garcia.

Jaima Kuhlmann presented WCCCSA 101 training for new members at Shoreline Community College on July

12. She helped lead the July 21 Costa Rica Pre-Departure Orientation at North Seattle Community College.

Three WVC students traveling to Costa Rica attended. Jaima also worked with Virginia Gabby, a colleague at

North Seattle College, to edit and format the new WCCCSA website.

TRiO/SSS

Goal of serving 140 students at Wenatchee and Omak sites was reached!

Julie Price was hired as new Retention Specialist in Omak.

TRIO’s office in Omak was moved to Administration Building, room 123.

Working retreat was held at Omak August 22.

Tutors will be hired for Wenatchee (2) and Omak (1). Additional tutors may be hired if needed. 1:1 tutoring

service is popular with many students.

Estimate 91% of Wenatchee and 81% of Omak participants will be returning fall quarter.

Academic year will begin with 74 students enrolled. Need to enroll Omak - 13, Wenatchee – 53. About 30

appointments are pending.

GENERAL

Dr. Flores attended Harvard’s Institute for Educational Management (IEM) July 14-27. She enjoyed her time in

Cambridge/Boston and while highly intensive, she was appreciative for the opportunity and eager to employ

what she learned. She has shared her experience with Cabinet and held a brown bag on August 27 to interested

staff.

The Student Services Leadership Team (SSLT) has been working diligently on the division’s strategic plan. A

mission statement has been developed and now SSLT will focus attention to establishing goals/strategies.

WVC has entered a contract with Symplicity beginning this fall. The company offers Advocate, a software

solution which will help with the case management for student conduct, Title IX and behavior intervention

cases, including the employee grievance and conflict resolution process.

WVC will be offering an online financial literacy tool for students beginning fall 2018. Dr. Flores worked with

ECMC to secure Igrad, an online experience that will help students master personal finance, prepare for a

successful career and learn more about available financial resources.

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Jim Richardson, President

BACKGROUND:

Programs Overview

WVC is monitoring several low-enrolled programs for fall quarter, including machining. Community relations

has been featuring several programs in WVC advertising and social media and receiving positive responses, but

so far enrollment continues to struggle.

WVC has its first bachelors graduates as the BSN program graduated 19 students in August.

Policy Overview

After discussion about reserves at the board retreat in August, the cabinet is working on a new reserves policy to

present to the trustees in October. The policy will ensure that the college is able to meet its liabilities for up to

three months if the state does not meet its obligations for any reason.

Facilities Overview

The design process for Wells Hall replacement continues on track for finishing in time to move to the

construction stage if the legislature approves those funds for the next biennium. Demolition and then

construction would begin in the summer of 2019. Plans are being made to relocate the classes now taught in

Wells Hall to either temporary portables or other facilities.

The remodel of the locker rooms is taking longer than expected, but should be finished soon. There is also ADA

work taking place across campus in Wenatchee.

The lactation pod has been installed in Sexton Hall.

Finance Overview

Dr. Chio Flores assembled a team during the past weeks to do a “phone-a-thon” to reach out to students enrolled

in spring who were not yet enrolled in fall. Most of the students were positive about the contact and more than 30

indicated they were going to enroll this fall. Omak also made calls earlier and saw an immediate bump in fall

enrollment. At this point, fall enrollment looks strong at more than 3% over last fall’s numbers.

The final allocation from the state has been added to our 2018-19 budget and the new budget will be presented to

the trustees this month.

Other

I continued to work with system presidents and chancellors at WACTC, but am now off the executive committee

for the first time in seven years. I am a member of the capital committee. The CTC system continues to be the

lowest funded sector of education in Washington State.

I attended the WACTC retreat in July where we made plans for the 2018-19 year and discussed probable budget

requests for the legislature for the 2019-21 biennial budget they will be working on this session.

I continue to meet with David Davin, the executive director of the WVC Foundation and the Foundation

Executive Committee. The full board resumes its meetings in September. David has submitted his resignation to

take a similar position in Illinois, so the foundation will be going through another transition at executive director

after only one year.

I also continue to meet with the WVC-Omak Foundation.

I continue to meet monthly with WVC Budget Analyst/Internal Controls Accountant, Joanne Tepley about her

work with WVC budget managers regarding the 2018-19 budget. She will also be working with departments on

efficiencies through her PIRC program, which she will be presenting to the board this month.

Met several times with Stacy Luckensmeyer about economic development issues and Our Valley, Our Future

progress. Discussed the progress of the training contract with Confluence Health and their need for on-going

training.

Cabinet has continued to meet with different departments on campus before cabinet meetings to talk about

people’s concerns, accomplishments, and hopes for WVC. We will continue the visitations regularly before

cabinet meetings, including going to Omak to meet there. We are compiling the comments and will report out to

the college community and the trustees later this fall when all visitations are finished for the first round.

Attended a SBCTC meeting in Leavenworth representing WACTC and discussing WACTC’s position on the

2019-20221 biennial budget request among other issues.

Met with WVC’s AAGs and Reagan Bellamy on personnel matters a couple of times.

Said goodbye to VPI Carli Schiffner after more than five years and many accomplishments, including the

transition to a bachelor degree granting institution. She will be missed at WVC but will be a great addition to the

SBCTC staff.

Hired Dr. Tod Treat as Interim VPI. Dr. Treat spent the last five years at Tacoma Community College and

worked at several institutions in Illinois before that.

Was interviewed on KPQ several times during the summer.

Met with the state auditors in their exit interview.

Held a cabinet retreat to look at accomplishments and plan for the coming year.

Attended the Board retreat which included an afternoon session with Dr. Gene Sharatt.

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AGENDA ITEM: #10 (Action)

CATEGORY: ACTION

Election of Board of Trustees Officers

BACKGROUND:

Board of Trustees will elect officers to serve during the 2018-2019 academic year.

RECOMMENDATION:

At the discretion of the board.

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CATEGORY: ACTION

Revised Board of Trustee Policies

BACKGROUND:

WVC Board of Trustees reviewed and revised the board policies during their retreat on August 15, 2018.

RECOMMENDATION:

That the WVC Board Policies be revised as presented.

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CATEGORY: ACTION

2018-2019 WVC Operating Budget: Brett Riley

BACKGROUND:

The WVC 2018-2019 operating budget is presented for board of trustee approval. Included is a summary of the

sources of funds and the rationale of budgetary decisions based on enrollment forecast and legislative action.

Budget Considerations Sourced from Legislative Action:

• Resident Tuition increased 2.2% (149 funds)

• Running Start rates increased for 17-18 (145 Funds)

• $6,110.51 to $7,565.67 (Regular 93%)

• $6,937.22 to $8,425.34 (Vocational)

• Salary Increases

• I-732: 3% in July & .7% in January

• Classified: 2% in July & 2% in January

• Exempt: 2% in July & 2% in January

• Health Care premiums increased to $916 (all funds)

• Pension increased .10%

Revenue Forecast:

101 Funds-

Our State allocation is projected at $14,872,985 including provisos and

program funding.

149 Funds-

Tuition forecast is $6,428,513 for 18-19. Enrollment projections have been

improving since spring. We are conservatively projecting a 2% decrease in tuition

revenue.

Projections for upper division tuition has been included (30 FTE).

*148 Funds-

Institutional and course fees are projected to increase an average of 4% based on

fee increases previously approved by the Board.

Fee revenue is projected to come in at just over $2 million at $2,063,346

050

*Note: This does not include the Recreation Center fee.

145 Funds-

Largely Running Start revenue, 145 funds are projected at $5,833,825 with

enrollment coming in even to last year’s numbers.

Other-

$120,000 in Foundation sourced funds dedicated to specific program

Total Operating Revenue- $29,318,668

2018-19 Revenue Forecast by Fund

Revenue Source FY 18-19 % of Budget

101- Total State Allocation $ 14,872,985 50.73%

149- Total Tuition $ 6,428,513 21.93%

*148- Total Course and Program Fees $ 2,063,346 7.04%

*(Does not include VW fee)

145- Running Start $ 5,790,825 19.75%

College in the HS $ 43,000

Foundation Reimbursement

Crane Endowment $ 40,000 0.14%

Auvil Endowment $ 80,000

Total Estimated Operating Revenue FY 18-19 $ 29,318,668 100%

051

Operating Budget by Program Code

Program Code

17-18

Budget

17-18

Percent

18-19

Budget

18-19

Percent SBCTC

01 - Instruction $ 12,271,449 48% $ 13,385,574 47% 47%

04 - Primary Support $ 1,423,903 6% $ 2,191,549 8% 8%

05 - Libraries $ 1,078,687 4% $ 834,004 3% 3%

06 - Student Services $ 3,038,538 12% $ 3,142,247 11% 13%

08 - Institutional Support $ 4,882,124 19% $ 5,884,079 21% 18%

09 - Plant and Maintenance $ 2,909,629 11% $ 2,881,215 10% 12%

Total $ 25,604,330 100% $ 28,318,668 100% 100%

47%

8%

3%

11%

21%

10%

Operating Budget by Program Code

01 - Instruction 04 - Primary Support

05 - Libraries 06 - Student Services

08 - Institutional Support 09 - Plant and Maintenance

052

84%

10%0.4%

0.0% 2.4%

1.2%

0.0% 1.0%

All Funds Budget by Percentage

000- Operating Budget 145-Grants & Contracts

448- Printing 460- Motor Pool

522- Student Activity Fees 528- Parking

570-Enterprise Account 573- Housing

Summary:

WVC has established an operating budget of $28,318,668 based on conservative revenue

and enrollment estimates.

The operating budget provides for $1,000,000 to be held in local contingency designated

for Board Reserve.

RECOMMENDATION: That the trustees accept the 2018-2019 WVC operating budget as presented

All Funds Budget

000- Operating Budget $ 28,318,668

145-Grants & Contracts $ 3,490,844

448- Printing $ 129,204

460- Motor Pool $ 13,000

522- Student Activity Fees $ 820,000

528- Parking $ 393,774

570-Enterprise Account $ 12,385

573- Housing $ 351,638

Total $ 33,529,513

053

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