AGENDA - CITY COUNCIL MEETING June 17, 2019 Mason City ... Packet FINAL.pdf · B.Resolution 20...

AGENDA - CITY COUNCIL MEETING June 17, 2019

Mason City Hall, Sycamore Room, 7:30 p.m.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE AND INVOCATION

4. PEOPLE FROM THE FLOOR

5. CONSENT CALENDARA. Minutes:

1. Approve Minutes of Regular Council Meeting June 3, 2019B. Correspondence:

1. Receipt of City Attorney’s Report Dated June 13, 20192. Receipt of the City’s 2018 Water Quality Report3. Receipt of City of Mason Tree Assessment Report

C. Financials:1. Approve Bills in the Amount of $51,890.602. Receipt of Monthly Revenue and Expenditure Report for Period Ending May 31, 20193. Approve Motor Vehicle Pool Purchase of Scag Turf Tiger II Zero Turn rider in the amount of

$11,4054. Year End Requirements:

a. Resolution 2019-18: Approve Resolution 2019-18 to Amend the 2018-2019 Fiscal Year Budgetb. Resolution 2019-19: Approve Resolution 2019-19 to Return Delinquent Water and Sewer and

Delinquent Miscellaneous Bills to the July 2018 Tax Rollc. Resolution 2019-20: Approve Resolution 2019-20 to Levy a 1% Tax Administration Fee

D. Right of Way Requests:1. Approve Use of Public Right-of-Way for Mason Area Chamber of Commerce (MACC) July 4th

Parade on July 4, 2019, and to Waive All Associated Fees2. Approve Use of Public Right-of-Way for the Camino of St. James on August 11, 20193. Approve Use of Public Right-of-Way and Grant Waiver of Amplified Music for Identified Times for the

Sundried Music Festival on August 23, 24, and 25, 2019E. Other Resolutions:

1. Resolution 2019-21: Approve Resolution 2019-21 to Amend the Rules of Order for the City Council and for City Boards and Commissions

F. Traffic Control Orders:1. Traffic Control Order 19-01: Approve Traffic Control Order 19-01 to post the speed limit on

West Sycamore St. (Jefferson St. to State St.)

6. PUBLIC HEARINGSA. Public Hearing on the Special Assessment Roll for the 2019 Kern’s Road Improvements Special

Assessment District 2019-1B. Resolution 2019-22: Approve Resolution 2019-22 for Project No. 2019-1 Kerns Road Special

Assessment District (Resolution #5)

7. UNFINISHED BUSINESS

8. NEW BUSINESSA. Authorize Change Order to the 2018 Local Streets Contract with Rieth-Riley Construction Company,

Inc. for Kerns Road Project (CIP 2017-S11) in the amount of $936,163.00B. Approval of Attendees and Designated Elected Official Representative(s) to attend the Michigan

Municipal League Annual Convention on September 25-27, 2019 in Detroit, MI

9. COUNCILMEMBER’S REPORTS

10. CITY MANAGER’S REPORT (06/14/19)

11. ADJOURNMENT

CITY OF MASON REGULAR CITY COUNCIL MEETING

MINUTES OF JUNE 3, 2019

Mayor Whipple called the meeting to order at 7:30 p.m. in the Council Chambers at 201 W. Ash Street, Mason, Michigan. Droscha led the Pledge of Allegiance and offered the invocation. Present: Councilmembers: Brown, Droscha, Ferris, Madden, Schaffer, Whipple Absent: Councilmembers: Vogel Also present: Deborah S. Stuart, City Manager, Sarah J. Jarvis, City Clerk PUBLIC COMMENT Scott Sommerville- 700 Acme Drive – Spoke on the regret that he has that the City of Mason is wasting money moving forward on the Kerns Road project. Roger Lowery – 800 N. Cedar – Spoke that he is disgusted the money the City will spend on Kerns Road when he feels it is not needed. Roberta Somerville – 700 Acme that by the City proceeding with the Special Assessment of Kerns Road will be the choice of either hiring an employee and/or firing an employee. CONSENT CALENDAR

MOTION by Droscha, second by Schaffer, to approve the Consent Calendar as presented: A. Minutes:

1. Approve Minutes of Regular Council Meeting May 20, 2019 B. Correspondence:

1. Receipt of City Attorney’s Report Dated May 30, 2019 2. Receipt of Mason Auto Body Repair Letter Dated May 14, 2019 Regarding Kerns Road

Special Assessment District. 3. Receipt of Roger Howery’s Letter Dated May 18, 2019 Regarding Kerns Road Special

Assessment District C. Financials:

1. Approve Bills in the Amount of $121,814.69 2. Amend the Amount Previously Awarded to ArborPro, Inc. for the City Tree Evaluation

(CIP 2018-P5) from $10,115.00 to $11,994.99 D. Resolutions:

1. Resolution 2019-15: Approve Use of Mayoral Appointment of John Vercher as a member of the Planning Commission

CITY OF MASON CITY COUNCIL RESOLUTION NO. 2019-15

MAYORAL APPOINTMENTS TO CITY BOARDS AND COMMISSIONS

June 3, 2019

BE IT HEREBY RESOLVED, that the Mayor, with confirmation by the City Council, does hereby make the following appointments/reappointments to the specified boards and commissions of the City with the following terms:

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Mason City Council Minutes June 3, 2019

Page 2 of 5

Board/Commission Appointments/Reappointments Term End

Planning Commission John Vercher 2019

Yes (6) Brown, Droscha, Ferris, Madden Schaffer, Whipple No (0) Absent (1) Vogel MOTION APPROVED

UNFINISHED BUSINESS A. Kerns Road Special Assessment District 1. Resolution 2019-16: Approve Resolution 3 for Project No. 2019-1 Kerns Road Special Assessment District.

MOTION by Brown, second by Droscha, to adopt Resolution 2019-16: Approve Resolution 3 for Project No. 2019-1 Kerns Road Special Assessment District

CITY OF MASON

CITY COUNCIL RESOLUTION 2019-16

RESOLUTION NO. 3 FOR PROJECT NO. 2019-1 2019 KERNS ROAD IMPROVEMENTS SPECIAL ASSESSMENT

June 3, 2019

WHEREAS, the City Council of the City of Mason, pursuant to the provisions of Chapter 66 of the City’s Code of Ordinances and the relevant provisions of the City Charter, did on Monday, the 4th day of February, 2019, adopt resolutions tentatively including excavation, bituminous paving, curb and gutter and related street drainage improvements, concrete driveway approaches and construction area restoration improvements (the “Project,” described below), and the establishment of a special assessment district therefore for the purpose of defraying all or a portion of the cost of the Project, which Project and special assessment district therefore are more specifically hereinafter described; and WHEREAS, this City Council did meet in the City Council Chambers, City Hall, 201 West Ash Street, Mason, Michigan, on Monday, the 4th day of March, 2019, at 7:30 o’clock, p.m., the time, date and place set by the City Council to conduct a public hearing to hear any objections to the Project and to the proposed special assessment district therefore; and WHEREAS, estimates of cost of said Project are on file with the City Clerk. NOW, THEREFORE, BE IT RESOLVED THAT: 1) The City Council hereby determines to make the following described improvements: Excavation, bituminous paving, curb and gutter and related street drainage improvements, concrete driveway approaches and construction area restoration improvements of the following properties and along and adjacent to the following streets: 700 Acme, 800 N Cedar, 845 Howell, V/L Kerns, 805 Kerns, 807 Kerns, 809 Kerns, 812 Kerns, 830 Kerns; and 2) The City Council hereby approves the plans and estimate of cost for the Project in the sum of $758,266, and approves the additional estimated sum of $136,486 to defray engineering, legal, financing (if applicable) and administrative costs. Of the estimated total cost of $894,752, the City Council determines to assess $352,677 of that amount against benefiting property owners in the City; and

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3) The City Council determines that the special assessment district for the Project shall consist of the lots and parcels of land in the area of the City described in Exhibit A, attached hereto and incorporated herein by reference, and excluding all streets and other land deemed not benefited; and 4) The City Council hereby directs the City Assessor to make, and report to the City Council within thirty (30) days from the date of this resolution, a special assessment roll in which shall be described all of the parcels of land to be assessed as set forth with the names of the owners thereof, if known, and the total amount to be assessed against each parcel of land, which amounts shall be such relative proportion of the whole sum to be levied against all parcels of land in the special assessment district as, on a front foot basis, the benefit to such parcel bears to the total benefit of all parcels of land in the special assessment district, all in accordance with Section 66-7 of the City’s Code of Ordinances, and subject to review and modification by the City Council; and 5) When the City Assessor shall have completed the special assessment roll, he shall affix thereto his certificate, pursuant to Section 66-9 of the City’s Code of Ordinances, stating that said roll was made pursuant to a resolution of the City Council, adopted on, June 3, 2019, for the purpose of paying that part of the cost which the City Council decided should be paid and borne by special assessment for the Project, that in making such assessment he has, as near as may be, and according to his best judgment, conformed in all things to the directions contained in the resolution of the City Council hereinbefore referred to, and the Charter of the City relating to such assessment, and the City Assessor shall then, within thirty (30) days from the date of this resolution, report the special assessment roll with his certificate attached thereto to the City Council; and 6) All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be, and the same are, hereby rescinded.

Yes (4) Brown, Droscha, Madden, Whipple No (2) Ferris, Schaffer Absent (1) Vogel MOTION APPROVED

2. Resolution 2019-17: Approve Resolution 4 for Project No. 2019-1 Kerns Road Special Assessment District

MOTION by Brown, second by Droscha, to adopt Resolution 2019-17: Approve Resolution 4 for Project No. 2019-1 Kerns Road Special Assessment District

CITY OF MASON

CITY COUNCIL RESOLUTION 2019-17

RESOLUTION NO.4 FOR PROJECT NO. 2019-1 2019 KERNS ROAD IMPROVEMENTS SPECIAL ASSESSMENT

WHEREAS, by resolution adopted Monday, June 3, 2019, the City Council of the City of Mason determined to install and construct the more particularly hereinafter-described improvements (the “Project”) and assess all or a portion of the cost thereof against the property deemed benefited by the Project, all in accordance with Chapter 66 of the City’s Code of Ordinances and the relevant provisions of the City Charter; and WHEREAS, the City Assessor has prepared and reported to the City Council a special assessment roll assessing all or a portion of the cost of the Project to the property benefited thereby with his certificate attached thereto pursuant to Section 66-9 of the City’s Code of Ordinances; and WHEREAS, the City Council desires to schedule a public hearing to review and hear objections to the special assessment roll. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The special assessment roll shall be filed with the office of the City Clerk and shall be available for public examination during regular business hours on regular business days. 2. The City Council shall meet at 7:30 o’clock in the p.m., on Monday, the 17th day of June, 2019, in the City Council Chambers, City Hall, 201 West Ash Street, Mason, Michigan 48854, for the purpose of reviewing and hearing objections to the special assessment roll.

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3. The City Clerk shall cause notice of the hearing and the filing of the special assessment roll to be given to all interested property owners as provided by Chapter 66 of the City’s Code of Ordinances and the relevant provisions of the City Charter. The notice as published and mailed shall be in substantially the following form:

NOTICE OF HEARING

CITY OF MASON INGHAM COUNTY, MICHIGAN

NOTICE OF PUBLIC HEARING ON THE SPECIAL ASSESSMENT ROLL FOR THE

2019 KERNS ROAD IMPROVEMENTS SPECIAL ASSESSMENT DISTRICT 2019-1 TO THE RESIDENTS AND PROPERTY OWNERS OF THE CITY OF MASON, INGHAM COUNTY, MICHIGAN, the owners of the land described below within the 2019 Kerns Road Improvements Special Assessment District 2019-1, and any other interested persons:

PLEASE TAKE NOTICE that the City Assessor has reported to the City Council and filed in the office of the City Clerk for public examination a special assessment roll prepared by him, which roll includes all properties that are within the 2019 Kerns Road Improvements Special Assessment District 2019-1, and are benefited by the proposed improvement project generally described as follows: The excavation, bituminous paving, curb and gutter and related street drainage improvements, concrete driveway approaches and construction area restoration improvements of the following properties and along and adjacent to the following streets: 700 Acme, 800 N Cedar, 845 Howell, V/L Kerns, 805 Kerns, 807 Kerns, 809 Kerns, 812 Kerns, 830 Kerns; and The special assessment roll has been prepared for the purpose of assessing a portion of the costs of the acquisition and construction of the sidewalk improvement project and work incidental thereto within the special assessment district, as more particularly shown on the plans of the City’s engineers, which are on file and available for public examination with the City Clerk at the City Hall, 201 West Ash Street, Mason, Michigan, within the City. The total estimated assessment there under is $352,677. PLEASE TAKE FURTHER NOTICE that the City Assessor has further reported that the assessment against each parcel of land within the special assessment district is such relative portion of the whole sum levied against all parcels of land in the special assessment district as the benefit to such parcel bears to the total benefit to all parcels of land in the district. PLEASE TAKE FURTHER NOTICE that the City Council will meet on Monday, the 17th day of June, 2019, at 7:30 o’clock, p.m., in the City Council Chambers, City Hall, 201 West Ash Street, Mason, Michigan 48854, for the purpose of reviewing the proposed special assessment roll and hearing any objections thereto. The special assessment roll may be examined at the office of the City Clerk during regular business hours of regular business days until the time of the hearing and may further be examined at the hearing. Appearance and protest at the hearing, in person or in writing, are required in order to appeal the action of the City Council in approving the special assessment roll, and/or the amount of an assessment, to the state tax tribunal. A property owner or party in interest, or his or her agent, may appear in person at the hearing to protest the special assessment proceedings or may file his or her appearance and protest by letter and his or her personal appearance will not be required. The owner or any person having an interest in the real property who protests in person or in writing at the hearing may file a written appeal of a special assessment with the state tax tribunal within 35 days of the date the special assessment roll is confirmed by the City Council. Further information regarding the 2019 Kerns Road Improvements special assessment project is available at the City Clerk’s office, City Hall, 201 West Ash Street, Mason, Michigan 48854. Dated: June 3, 2019 _________________________________

Sarah Jarvis, City Clerk City of Mason Ingham County, Michigan 4 All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be, and the same are, hereby rescinded.

Yes (4) Brown, Droscha, Madden, Whipple No (2) Ferris, Schaffer Absent (1) Vogel MOTION APPROVED

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NEW BUSINESS None COUNCILMEMBER REPORTS

• Ferris reported there would be a Cemetery Board meeting on June 13th at 1:30 p.m. • Mayor Whipple reported that Wolverine Engineering Services will be celebrating their 100th year

anniversary on July 11, 2019.

MANAGERS REPORT (5/31/2019) • Stuart reported on the Rayner Creek Project. The project is expected to be in the $3 million-dollar range.

At this time work will not be done at the Temple/Fairgrounds area. With upcoming Fairgrounds upgrades they feel that the drainage issues can be addressed. The project does include the dredging and improvement of Rayner Ponds. The City is likely to be responsible for 12 – 18% of the project cost plus the assessment portion of City owned properties.

ADJOURNMENT The meeting adjourned at 7:52 p.m. __________________________________ Sarah J. Jarvis, City Clerk

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Agenda Report: June 17, 2019 City Council Meeting

AGENDA ITEM Receipt of the City’s 2018 Water Quality Report RECOMMENDED ACTION Receipt of the City’s 2018 Water Quality Report

HISTORY The 2018 Water Quality Report attached explains where our drinking water comes from, what is in it, and what we are doing to keep it safe. This is an annual report that evaluates the previous calendar year. We have updated the format to make it more customer friendly and easier for our residents to view the information. Key points include:

• There are no significant sources of contamination in our water supply. • We are below thresholds in lead and cooper. • PFAS was at level below detection.

This report has been reviewed by MDEQ and meets their requirements. The report is available on the City’s website, at the customer service desk and results will be published in the paper. SUMMARY Authority: Public Act 56 of 1998 amended the Michigan Safe Drinking Water Act, 1976 PA 399, as amended (Act 399). This amendment requires a supplier of water to provide to its customers consumer confidence reports as required by title XIV of the public health service act, chapter 373, 88 Stat. 1660, popularly known as the Safe Drinking Water Act. Urgency: None Relation to Other Actions: None FISCAL IMPACT Current/ Future Budgets: None ADDITIONAL MATERIAL

2018 Water Quality Report

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2018 WATER QUALITY REPORT June 11, 2019

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This 2018 Water Quality Report, explains where your drinking water comes from, what is in it, and what we are doing to keep it safe. In the following pages, you will find an overview of the required and voluntary water testing programs that protect our drinking water system. In order to ensure that tap water is safe to drink, Environmental Protection Agency (EPA) prescribes regulations which limit the number of certain contaminants in water provided by public water systems. U.S. Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water which must provide the same protection for public health. Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the EPA’s Safe Drinking Water Hotline at 800.426.4791. Contaminants that may be present in source water include:

• Microbial Contaminants such as viruses and bacteria, which may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife;

• Inorganic contaminants such as salts and metals, which can be naturally occurring or result from urban storm

water runoff, industrial or domestic wastewater discharges, oil and gas production, mining or farming;

• Pesticides and herbicides, which may come from a variety of sources such as agriculture, urban storm water runoff, and residential uses;

• Organic chemical contaminants, including synthetic and volatile organic chemicals, which are by-products of

industrial processes and petroleum production, and can also come from gas stations, urban storm water runoff, and septic systems; and

• Radioactive contaminants which can be naturally occurring or be the result of oil and gas production and mining

activities.

City of Mason The City of Mason’s source water comes from seven groundwater wells; wells range from 215 to 400 feet in depth. There are no significant sources of contamination in our water supply based on the testing described further in this report. The State of Michigan performed an assessment of our source water to determine the susceptibility or the relative potential of contamination. The susceptibility rating is on a seven-tiered scale from "very-low" to "very-high" based on geologic sensitivity, well construction, and water chemistry and contamination sources. The contamination susceptibility evaluation of our source water is moderately high as of 2007. We are making efforts to protect our sources by updating our water sources by updating our well head protection plan in 2019. If you would like to know more about the report, please contact Customer Service at 517.676.9155 or [email protected] to schedule an appointment to speak with one of our water experts.

ABOUT THIS REPORT

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mailto:[email protected]

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The City of Mason is committed to providing exceptional water quality. We routinely monitor for contaminants in your drinking water according to federal and state standards. Many additional parameters were tested, but not detected, and are not included in this report. This report includes information on all regulated drinking water parameters detected during calendar year 2018. We are required to monitor for certain contaminants less than once per year because the concentration of these contaminants is not expected to vary significantly from year to year. Regulated Contaminants Detected - Abbreviations & Definitions on Page 4

Parameter Detected

Your Water Results Regulatory Requirements Violation

Likely Source

Highest Level Detected Results Range

EPA LIMIT EPA GOAL Yes/No MCL, TT, or MRDL MCLG or MRDLG

Disinfectant Residuals, Disinfection Byproducts, and Disinfection Byproduct Precursors Chlorine .86 ppm .75-.93 ppm 4 4 No Water additive used to control microbes

Haloacetic Acids (HAA5)

.007 ppb N/A 60 N/A No Byproduct of disinfection

Total Trihalomethanes (TTHM)

.0218 ppb N/A 80 N/A

No Byproduct of disinfection

Radiochemical Contaminants Alpha Emitters 2.5 pCi/L 2.5 pCi/L 15 0 No Erosion of natural deposits

Combined Radium

3.7 pCi/L 3.7 pCi/L 5 0 No Erosion of natural deposits

Inorganic Contaminants Barium .17 ppm

(9/11/14) .17 ppm (9/11/14)

2 ppm 2 ppm No Erosion of natural deposits

Fluoride 0.7 ppm 0.58 – 0.74 ppm 4 4 No Erosion of natural deposits; water additive which promotes strong teeth

2016 Lead and Copper Results from Residents Faucets

Copper 0.94 ppm (90% of samples less than or equal to this level)

0.94 ppm (90% of samples less than or equal to this level)

1.3 ppm

1.3 ppm

No Corrosion of household plumbing

Lead 2.0 ppb (90% of samples less than or equal to this level)

2.0 ppb (90% of samples less than or equal to this level)

15 ppb

0 ppb

No Corrosion of household plumbing

Special Monitoring and Unregulated Contaminant Unregulated contaminants are those for which EPA has not established drinking water standards. Monitoring helps the EPA to determine where certain contaminants occur and whether it needs to regulate those contaminants. Sodium 11 ppm 11 ppm N/A N/A N/A Typical source is erosion of natural deposits.

Hardness 358 ppm 358 ppm N/A N/A N/A Typical source is erosion of natural deposits.

Chloride 16 ppm 16 ppm N/A N/A N/A Typical source is erosion of natural deposits.

Sulfate 40 ppm 40 ppm N/A N/A N/A Typical source is erosion of natural deposits.

Emerging Contaminant

*Lifetime Health Advisory (LHA) PFAS ND ND 70 LHA N/A No Industrial and consumer product runoff.

WATER QUALITY DATA

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Lead If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. The City of Mason is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to two minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead. PFAS Per - and Polyfluoroalkyl Substances, (PFAS), sometimes called PFC’S are a group of chemicals that are resistant to heat, water, and oil. PFAS have been classified by the United States Environmental Protection Agency (U.S.EPA) as an emerging contaminant on the landscape. For decades, they have been used in many indusial applications and consumer products such as carpeting, waterproof clothing, upholstery food wrappings, fire-fighting foams, and metal plating. They are still in use today. PFAS have been found at low levels both in the environment and in blood samples from the general U.S. population. You can visit http://michigan.gov/pfasresponse to find more information about PFAS contamination and efforts to address it in Michigan.

Resources: More questions? Please contact our Customer Service Desk at 517.676.9155

ADDITIONAL INFORMATION

ABBREVIATIONS, DEFINITIONS & MORE INFORMATION

Abbreviations & Definitions MCL-Maximum Contaminant Level: The level of a contaminant that is allowed in drinking water. They are set as close to the MCLGs as feasible. MCLG-Maximum Contaminant Level Goal: The level of a contaminant in drinking water below which there is no known or expected risk to health. MRDL-Maximum Residual Disinfectant Level: The highest level of a disinfectant allowed in drinking water. MRDLG-Maximum Residual Disinfectant Level Goal: The level of a drinking water disinfectant below which there is no known or expected risk to health. N/A: Not Applicable ND: Not Detected pCi/L: picocuries per liter ppm: parts per million ppb: parts per billion TT-Treatment Technique: A required process intended to reduce the level of a contaminant in drinking water

Special Precautions Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by microbial contaminants are available from the Safe Drinking Water Hotline at: 800.426.4791.

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http://michigan.gov/pfasresponse


AGENDA ITEM Receipt of City of Mason Tree Assessment Report (CIP 2018-P5) RECOMMENDED ACTION Receipt of City of Mason Tree Assessment Report (CIP 2018-P5)

HISTORY The Tree Commission and City staff recommended that an evaluation of all City-owned trees during the CIP and budget processes to develop a maintenance plan. This project was approved by the City Council and the attached report is the result of that assessment. Key points include:

• The inventory recorded a total of 3,890 sites, which included 3,600 trees (92.5%), 5 stumps (0.1%), and 285 vacant sites (7.4%) that should have trees.

• 82.9% of Mason’s tree population is in “fair” or better condition. • Our trees provide approximately $550,221 in annual environmental benefits. • Recommended Maintenance:

The City approved up $19,000 for this project and received 50% in grant funds. The study was completed at a cost of $11,994.99 and staff will implement some of the recommendations (removal of all 10 “Priority 1 Removal” street trees and 6-8 “Priority 1 Removal” park trees) with the remaining funding.

SUMMARY Authority: 2-313 It shall be the responsibility of the tree commission to study, investigate, develop and/or update periodically, and administer a written plan for the care, preservation, pruning, planting, replanting, removal or disposition of trees and shrubs in parks, along streets and in other public areas. Such plan will be presented to the city council and upon their acceptance and approval shall constitute the official comprehensive city tree plan for the city. Urgency: None Relation to Other Actions: None FISCAL IMPACT Future Budgets: Staff will add regular investment in tree inventory into our budget process based on the recommendations of the study. ADDITIONAL MATERIAL

Tree Evaluation

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ArborPro, Inc. May 2019

City of Mason, Michigan Tree Inventory Summary Report

May 23, 2019

Prepared By:

ArborPro, Inc.

22605 La Palma Ave

Yorba Linda, CA 92887

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Report Summary

On March 30, 2019 ArborPro, Inc. began operations on a comprehensive GPS inventory of the trees

along street rights-of-way (ROW) and in public parks in the City of Mason. ArborPro assigned an ISA

Certified Arborist to collect detailed information on the condition, size, species, maintenance

recommendations, etc. for all trees, stumps, and vacant sites in the survey area.

Significant Findings from the Inventory

The inventory recorded a total of 3,890 sites, which included 3,600 trees (92.5%), 5 stumps (0.1%), and

285 vacant sites (7.4%). Of the inventoried sites, 2,880 (74.0%) are located along street ROWs and

1,010 (26.0%) are in City parks and open spaces. Analysis of the tree inventory found:

1. The five most common species found in Mason are: sugar maple (936 trees: 26.0%); Norway

maple (790 trees: 21.9%); red maple (302 trees: 8.4%); ornamental pear (220 trees: 6.1%); and

thornless honey locust (161 trees: 4.5%).

2. The three most common young trees (under 6” DBH) are: red maple (185 trees); sugar maple

(131 trees); and ornamental pear (91 trees).

3. The three most common mature trees (over 25” DBH) are: sugar maple (391 trees); Norway

maple (125 trees); and black walnut (25 trees).

4. The inventory recorded a total of 77 distinct species of trees.

5. 82.9% of Mason’s tree population is in “fair” or better condition.

6. Trees provide approximately $550,221 in annual environmental benefits.

7. Total Environmental Benefits

• Energy savings: $147,976/year.

• Stormwater interception: valued at $194,930/year.

• Carbon sequestration: valued at $19,026/year.

• Improved air quality: $24,081/year.

• Improved property value associated with aesthetics: $164,208.

8. Total replacement cost for all trees is $4,849,695.

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Distribution of Trees by Location

The table below provides a summary of the number of trees recorded in each park.

Size Characteristics

The general size of a tree provides insight into the age and value of the tree as well as the overall age of

the urban forest. There are two industry-wide recognized size characteristics, height and diameter at breast

height. Diameter at breast height (DBH) is determined by the diameter of the tree at 4.5 feet above grade.

DBH range distribution can be used to analyze the relative age distribution of an urban forest. This allows

a city to adjust their planting plans to ensure that there are enough young trees to replace aging and over-

mature trees. It is important that all age classes are adequately represented throughout the urban forest to

ensure a healthy, vibrant tree canopy for future generations.

Park Count %

Bicentennial Park 29 2.9%

Bond Park 20 2.0%

Griffin Park 16 1.6%

Hayes Park 47 4.7%

Laylin Park 72 7.1%

Lee Austin Park 18 1.8%

Maple Grove Cemetery 391 38.7%

Rayner Park 417 41.3%

Total 1,010

1010, 26%

2880, 74%

Park Trees Street Trees

00"-03" 04"-06" 07"-12" 13"-18" 19"-24" 25"-30" 31"-36" 37"-42" 43+ NA

Count 343 413 790 674 589 442 252 83 19 285

0

100

200

300

400

500

600

700

800

900

DBH Distribution

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Tree Condition

Good – The tree has no major structural problems;

no significant damage from diseases or pests; no

significant mechanical damage; a full, balanced

crown, and normal twig condition and vigor for its

species.

Fair – The tree may exhibit the following

characteristics: minor structural problems and/or

mechanical damage; significant damage from non-

fatal or disfiguring diseases; minor crown

imbalance or thin crown; minor structural

imbalance; or stunted growth compared to adjacent trees.

Poor – The tree appears healthy but may have structural defects. This classification also includes

healthy trees that have unbalanced structures or have been topped. Trees in this category may also have

severe mechanical damage, decay, severe crown dieback or poor vigor/failure to thrive.

Critical – The tree is in a physical state that requires immediate attention. Generally, these trees are

recommended for a Priority One Removal.

Dead – Trees in advanced states of decline are not included. This category refers only to dead trees.

00"-03" 04"-06" 07"-12" 13"-18" 19"-24" 25"-30" 31"-36" 37"-42" 43+ NA

Street 251 361 672 495 376 247 133 51 9 285

Park 92 52 118 179 213 195 119 32 10 0

0

100

200

300

400

500

600

700

800

DBH Distribution by Area

Street Park

Tree Condition Tree Count %

Good 1,325 34.1%

Fair 1,899 48.8%

Poor 348 8.9%

Critical 3 0.1%

Dead 25 0.6%

Stump 5 0.1%

Vacancy 285 7.3%

Total 3,890

18


4

Good Fair Poor Critical Dead Stump Vacancy

Tree Count 1,325 1,899 348 3 25 5 285

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000

Condition

Good Fair Poor Critical Dead Stump Vacancy

Street 999 1,368 209 1 13 5 285

Park 326 531 139 2 12 0 0

0

200

400

600

800

1,000

1,200

1,400

1,600

Condition by Area

Street

Park

19


5

Recommended Maintenance

Priority 1 Prune - Trees that require priority one

pruning are recommended for trimming to remove

hazardous deadwood, hangers, or broken branches.

These trees have broken or hanging limbs,

hazardous deadwood, and dead, dying, or diseased

limbs or leaders greater than four inches in

diameter.

Priority 1 Removal - Trees designated for removal

have defects that cannot be cost- effectively or

practically treated. The majority of the trees in this

category will have a large percentage of dead crown

and pose an elevated level of risk for failure. Any

hazards that could be seen as potential dangers to persons or property and seen as potential liabilities

would be in this category. Large dead and dying trees that are high liability risks are included in this

category. These trees are the first ones that should be removed.

Priority 2 Prune - These trees have dead, dying, diseased, or weakened branches between two and four

inches in diameter and are potential safety hazards.

Priority 2 Removal - Trees that should be removed but do not pose a liability as great as the first

priority will be identified here. This category would need attention as soon as "Priority One" trees are

removed.

Priority 3 Removal – Trees that should be removed but pose little to no risk. These are typically new

plantings that have died or trees in poor locations that are not a high priority removal.

Routine Prune - These trees require routine horticultural pruning to correct structural problems or

growth patterns, which would eventually obstruct traffic or interfere with utility wires or buildings.

Trees in this category are large enough to require bucket truck access or manual climbing.

Training Prune - Young, large-growing trees that are still small must be pruned to correct or eliminate

weak, interfering, or objectionable branches in order to minimize future maintenance requirements.

These trees, up to 20 feet in height, can be worked with a pole-pruner by a person standing on the

ground.

Stump Removal - This category indicates a stump that should be removed.

Recommended Maintenance Tree Count %

Priority 1 Prune 93 2.4%

Priority 1 Removal 32 0.8%

Priority 2 Prune 423 10.9%



Routine Prune 2331 59.9%

Training Prune 621 16.0%

Stump Removal 5 0.1%

Plant Tree 285 7.3%

Total 3,890

20


6

Priority 1Prune

Priority 1Removal

Priority 2Prune

Priority 2Removal

Priority 3Removal

RoutinePrune

TrainingPrune

StumpRemoval

PlantTree

Tree Count 93 32 423 70 30 2331 621 5 285

0

500

1000

1500

2000

2500

Recommended Maintenance

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000

Priority 1Prune

Priority 1Removal

Priority 2Prune

Priority 2Removal

Priority 3Removal

RoutinePrune

TrainingPrune

StumpRemoval

Plant Tree

Recommended Maintenance by Area

Street Park

21


7

Species and Distribution

Below are the top 10 species for the City of Mason.

Vacant Sites

During the inventory, a total of 285 vacant sites were recorded in areas that were suitable for planting new trees. Vacant sites were broken down into three categories based on the size of planting space.

• Small Vacant Site – 4’to 6’ planting space or any vacant site under electric utilities

• Medium Vacant Site – 6’ to 8’ planting space

• Large Vacant Site – 8’+ planting space

Sugar Maple, 26.0%

Norway Maple, 21.9%

Red Maple, 8.4%

Ornamental Pear, 6.1%

Thornless Honey Locust, 4.5%

Silver Maple, 4.3%

Crabapple, 2.5%

Freeman Maple, 2.1%Norway Spruce, 2.1%

Colorado Spruce, 2.1%

Vacant planting site -Large

Vacant planting site -Medium

Vacant planting site -Small

Count 138 36 111

0

20

40

60

80

100

120

140

160

22


8

Benefits of a Healthy Urban Forest

Trees provide a host of environmental, social, and economic benefits in urban areas. When properly

maintained, trees can reduce pollution, improve mental health, and lower energy costs. It is important to

understand the benefits trees provide as they can offset the cost associated with tree maintenance. A

properly implemented tree maintenance program will maximize tree benefits in the urban setting,

allowing trees to provide benefits that meet or exceed the time and money invested in maintenance

activities.

The i-Tree Streets application was used to quantify the benefits provided by New Orleans’ trees. This

application uses growth and benefit models designed around predominant urban trees to calculate the

specific benefits that trees provide in dollar amounts. The benefits calculated by i-Tree Streets include

energy conservation, air quality improvements, carbon dioxide (CO2) reduction, stormwater control, and

aesthetic/other. It creates annual benefit reports that demonstrate the value urban trees provide to the

surrounding community.

The trees in Mason provide a total of $550,221 in annual benefits.

• $370,276 in annual benefits are from Street Trees

• $179,944 in annual benefits are from Park Trees

The total replacement cost for all trees is $4,849,695.

• $3,160,159 is the replacement value for Street Trees

• $1,689,536 is the replacement value for Street Trees

23


9

Energy Conservation

Public trees contribute to energy conservation by providing shade that reduces cooling costs in the

summer and diverting wind to reduce heating costs in the winter. The savings in electricity and natural

gas are converted into monetary values to illustrate the annual energy savings that trees provide. The

trees in Mason account for a savings of $147,976 in energy consumption each year.

Air Quality

Trees improve air quality by removing a number of pollutants from the atmosphere, including ozone,

nitrogen dioxide, and particulate matter. The estimated value of pollutants removed by the inventoried

tree population each year is $24,081.

Carbon Dioxide Sequestration

It is well known that trees absorb carbon dioxide and release oxygen into the atmosphere as a product of

photosynthesis. Carbon absorbed during this process is ultimately stored in the wood of trees. The

amount of carbon sequestered by the inventoried tree population is valued at $19,026 annually.

Stormwater Control

Trees reduce the costs associated with diverting stormwater by intercepting rainfall before it hits the

ground and enters the storm runoff system. This greatly reduces the strain placed on public stormwater

runoff systems and can represent a significant monetary savings by reducing the amount of

infrastructure needed to divert stormwater throughout the city. The estimated savings for the City in the

management of stormwater runoff is $194,930 annually.

Zone

Total Electricity

(MWh) Electricity ($)

Total Natural

Gas (Therms)

Natural

Gas ($) Total ($)

Avg.

$/Tree

Park Trees 223.45 16,959.85 30,837.16 30,220.42 47,180.27 46.71

Street Trees 477.69 36,256.95 65,856.31 64,539.18 100,796.13 38.92

Total 701.14 53,216.80 96,693.47 94,759.60 147,976.40 41.10

Zone

Total

Deposition ($)

Total

Avoided ($)

BVOC

Emissions (lb)

BVOC

Emissions ($) Total (lb) Total ($)

Avg.

$/tree

Park Trees 2,390.16 6,651.44 - 392.18 - 1,470.68 2,751.04 7,570.91 7.50

Street Trees 3,823.44 14,219.14 - 408.69 - 1,532.58 5,899.50 16,510.00 6.37

Citywide Total 6,213.59 20,870.58 - 800.87 - 3,003.26 8,650.54 24,080.91 6.69

Zone

Sequestered

(lb)

Sequestered

($)

Decompositi

on

Release(lb)

Maintenan

ce Release

(lb)

Total

Release

($) Avoided (lb)

Avoided

($) Net Total (lb) Total ($)

Avg.

$/tree

Park Trees 464,022.84 3,480.17 - 44,484.57 - 2,664.70 - 353.62 374,808.19 2,811.06 791,681.77 5,937.61 5.88

Street Trees 1,022,149.29 7,666.12 - 73,219.97 - 5,094.23 - 587.36 801,268.95 6,009.52 1,745,104.05 13,088.28 5.05

Citywide Total 1,486,172.13 11,146.29 - 117,704.53 - 7,758.93 - 940.98 1,176,077.15 8,820.58 2,536,785.82 19,025.89 5.28

24


10

Aesthetic/Other

Trees provide many social and economic benefits that are classified as aesthetic/other in the i-Tree

Streets application. The major economic benefit in this category is increased property values. Trees

contribute to higher property values when compared to similar properties that do not have trees. The

major social benefits provided by trees are lower crime rates, improved mental health, greater time spent

in businesses with tree lined streets, and higher productivity in the workplace when a view of nature is

available. The inventoried trees contribute $164,208 annually in aesthetic/other benefits.

Zone

Total rainfall

interception(Gal) Total ($) Avg. $/tree

Park Trees 2,670,020.08 72,357.54 71.64

Street Trees 4,522,957.21 122,572.14 47.33

Citywide total 7,192,977.29 194,929.68 54.15

Zone Total ($)

Avg

$/tree

Park Trees 46,898.09 46.43

Street Trees 117,309.43 45.29

Citywide Total 164,207.52 45.61

0.00

20,000.00

40,000.00

60,000.00

80,000.00

100,000.00

120,000.00

140,000.00

160,000.00

180,000.00

200,000.00

Energy CO2 Air Quality Stormwater Aesthetic /Other

Total Annual Benefits by Area

Park Trees

Street Trees

25


11

Total Replacement Value

In addition to Environmental Benefits, the City can consider the Total Replacement Value for its urban

forest. Total Replacement Value is the amount of money it would take to completely replace the

existing urban forest with trees of the same size. While this is a scenario that will likely never happen, it

gives the City a specific dollar value of its trees in their current state. Replacement value differs from

Environmental Benefits in that it shows how much the trees are worth instead of the dollar values that

they provide in benefits. For example, a mature sugar maple could provide $2,100 in environmental

benefits by reducing stormwater runoff, improving air quality, etc. but the total cost of replacing an 18”

DBH sugar maple would be $24,270. According to i-Tree Streets, the total replacement cost for

Mason’s trees is $4,849,695. The table below shows the breakdown of Replacement Value by Diameter

Class.

DBH (inches) Replacement Value

00"-03" $27,650

04"-06" $179,344

07"-12" $440,388

13"-18" $641,640

19"-24" $960,919

25"-30" $1,117,070

31"-36" $942,968

37"-42" $433,239

43+ $106,477

Total $4,849,695

0.00

200,000.00

400,000.00

600,000.00

800,000.00

1,000,000.00

1,200,000.00

0-3 3-6 6-12 12-18 18-24 24-30 30-36 36-42 > 42

Ben

efit

s ($

)

Diameter Class (inches)

Replacement Value by Diameter Class and Area

26


i

Below is a species frequency report for the entire inventory:

Botanical Name Common Name Count %

Abies concolor White Fir 2 0.1%

Acer campestre Hedge Maple 2 0.1%

Acer negundo Box Elder 8 0.2%

Acer palmatum Japanese Maple 3 0.1%

Acer plantanoides Norway Maple 790 20.3%

Acer rubrum Red Maple 302 7.8%

Acer saccharinum Silver Maple 153 3.9%

Acer saccharum Sugar Maple 936 24.1%

Acer x freemanii Freeman Maple 77 2.0%

Aesculus hippocastanum Common Horsechestnut 6 0.2%

Ailanthus altissima Tree of Heaven 5 0.1%

Amelanchier canadensis Canadian Serviceberry 5 0.1%

Betula nigra River Birch 7 0.2%

Betula papyrifera Paper Birch 1 0.0%

Carpinus caroliniana American Hornbeam 4 0.1%

Carya cordiformis Bitternut Hickory 1 0.0%

Carya ovata Shagbark Hickory 2 0.1%

Catalpa speciosa Western Catalpa 7 0.2%

Celtis occidentalis Common Hackberry 1 0.0%

Cercidiphyllum japonicum Katsura Tree 2 0.1%

Cercis canadensis Eastern Redbud 13 0.3%

Cornus florida Eastern Dogwood 1 0.0%

Cornus kousa Kousa Dogwood 1 0.0%

Crataegus crus-galli Cockspur Thorn 8 0.2%

Crataegus crus-galli inermis Thornless Hawthorn 16 0.4%

Fagus grandifolia American Beech 1 0.0%

Fraxinus americana White Ash 14 0.4%

Fraxinus excelsior European Ash 1 0.0%

Fraxinus pennsylvanica Green Ash 6 0.2%

Ginkgo biloba Maidenhair Tree 16 0.4% Gleditsia triacanthos forma inermis Thornless Honey Locust 161 4.1%

Gymnocladus dioica Kentucky Coffee Tree 1 0.0%

Juglans cinerea Butternut 1 0.0%

Juglans nigra Black Walnut 60 1.5%

Juglans regia English Walnut 2 0.1%

Juniperus virginiana Eastern Red Cedar 12 0.3%

27


ii

Liquidambar styraciflua American Sweet Gum 16 0.4%

Liriodendron tulipifera Tulip Tree 12 0.3%

Magnolia x soulangiana Saucer Magnolia 1 0.0%

Malus floribunda Crabapple 90 2.3%

Morus alba White Mulberry 22 0.6%

Morus alba 'Pendula' Weeping Mulberry 1 0.0%

Picea abies Norway Spruce 75 1.9%

Picea glauca White Spruce 6 0.2%

Picea pungens Colorado Spruce 75 1.9%

Pinus nigra Austrian Black Pine 43 1.1%

Pinus strobus White Pine 13 0.3%

Pinus sylvestris Scotch Pine 52 1.3%

Platanus occidentalis American Sycamore 35 0.9%

Populus deltoides Cottonwood 8 0.2%

Prunus cerasifera Purple-Leaf Plum 7 0.2%

Prunus serotina Eastern Black Cherry 17 0.4%

Prunus serrulata Japanese Flowering Cherry 16 0.4%

Prunus subhirtella 'Pendula' Weeping Flowering Cherry 1 0.0%

Pseudotsuga menziesii Douglas Fir 5 0.1%

Pyrus calleryana Ornamental Pear 220 5.7%

Quercus alba White Oak 1 0.0%

Quercus bicolor Swamp White Oak 3 0.1%

Quercus imbricaria Shingle Oak 1 0.0%

Quercus macrocarpa Bur Oak 19 0.5%

Quercus palustris Pin Oak 9 0.2%

Quercus robur English Oak 47 1.2%

Quercus rubra Red Oak 40 1.0%

Robinia pseudoacacia Black Locust 1 0.0%

Sassafras albidum Sassafras 2 0.1%

Sorbus americana American Mountain Ash 1 0.0%

Stump Stump 5 0.1%

Styphnolobium japonicum Japanese Pagoda Tree 23 0.6%

Syringa reticulata Japanese Tree Lilac 6 0.2%

Taxodium distichum Bald Cypress 1 0.0%

Thuja occidentalis American Arborvitae 10 0.3%

Tilia americana American Linden 9 0.2%

Tilia cordata Little-Leaf Linden 43 1.1%

Tsuga canadensis Eastern Hemlock 1 0.0%

Ulmus americana American Elm 17 0.4%

Ulmus pumila Siberian Elm 17 0.4%

Ulmus x species Hybrid Elm 2 0.1%

28


iii

Vacant planting site - Large Vacant planting site - Large 138 3.5%

Vacant planting site - Medium Vacant planting site - Medium 36 0.9%

Vacant planting site - Small Vacant planting site - Small 111 2.9%

Zelkova serrata Sawleaf Zelkova 4 0.1%

29


iv

Methodology – Site Numbering

During the inventory, trees were given addressing attributes to make them easier to locate in the field.

Each tree is associated with a parcel’s address as defined by the GIS shapefile provided by the City. In

cases that the address in the field did not match the GIS layer, the visible field address was used. In

addition to addressing, the field ‘Side’ was used to indicate whether a tree is at the front, side, or rear of

the property. For example, if a tree is located on Holt St but the property address is 335 E Elm St, the

trees would be on the side of the property.

Site numbers were also recorded for each property and follow the flow of traffic. Site numbers always

begin at 1 for each side of a property and increase sequentially with the flow of traffic. The picture

below illustrates how site numbers were used throughout the inventory.

30


v

Park Maps

31


vi

32


vii

33


viii

34


ix

35


x

36


xi

37


xii

38


xiii

39


xiv

40


xv

41


xvi

42


xvii

43


xviii

44

REVENUE AND EXPENDITURE REPORT FOR CITY OF MASON 1/15Page:06/12/2019 08:18 AMUser: EBDB: Mason City PERIOD ENDING 05/31/2019

% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)

ACTIVITY FORMONTH 05/31/2019

INCREASE (DECREASE)

YTD BALANCE05/31/2019

NORMAL (ABNORMAL)2018-19

AMENDED BUDGETDESCRIPTIONGL NUMBER

Fund 101 - GENERAL FUNDRevenues

103.92 (20.60)0.00 545.60 525.00 CLERK215.0096.46 209,411.80 153,527.17 5,698,018.20 5,907,430.00 TREASURER/FINANCE254.000.00 30,000.00 0.00 0.00 30,000.00 BUILDING & GROUNDS265.00

100.50 (150.00)29,770.00 29,920.00 29,770.00 FORESTRY271.00123.23 (7,202.50)3,388.00 38,202.50 31,000.00 CEMETERY276.0081.43 13,763.80 3,454.25 60,356.20 74,120.00 POLICE DEPARTMENT301.00103.69 (13,959.63)42,785.33 391,959.63 378,000.00 FIRE DEPARTMENT336.0099.48 2,009.73 (164.28)385,825.27 387,835.00 REFUSE COLLECTION528.0085.00 75.00 145.00 425.00 500.00 COMMUNITY GARDEN747.004.86 90,385.00 1,895.00 4,615.00 95,000.00 RECREATION751.00

100.00 (10,000.00)0.00 10,000.00 0.00 PUBLIC ART758.0096.75 2,613.00 0.00 77,827.00 80,440.00 WORKERS COMPENSATION850.00

95.48 316,925.60 234,800.47 6,697,694.40 7,014,620.00 TOTAL REVENUES

Expenditures64.20 17,058.28 61.00 30,591.72 47,650.00 COUNCIL101.0080.75 93,259.91 31,764.99 391,125.09 484,385.00 ADMINISTRATOR172.0093.59 3,475.07 4,333.61 50,759.93 54,235.00 ASSESSING209.0094.29 8,597.25 16,221.19 141,942.75 150,540.00 CLERK215.0083.08 110.00 0.00 540.00 650.00 BOARD OF REVIEW247.0069.27 201,603.48 46,054.98 454,531.52 656,135.00 TREASURER/FINANCE254.0054.04 50,562.86 6,885.35 59,442.14 110,005.00 TECHNOLOGY260.0092.39 18,130.79 15,049.25 220,249.21 238,380.00 BUILDING & GROUNDS265.0092.69 8,400.79 11,326.50 106,599.21 115,000.00 LEGAL/ATTORNEY266.00100.11 (464.13)0.00 425,294.13 424,830.00 PROPERTY269.0072.67 33,721.49 20,030.50 89,648.51 123,370.00 FORESTRY271.0092.36 19,193.52 31,537.99 231,956.48 251,150.00 CEMETERY276.0074.13 105,802.70 29,824.85 303,212.30 409,015.00 POLICE ADMINISTRATION305.0087.07 3,825.06 3,149.84 25,754.94 29,580.00 CROSSING GUARDS315.0085.88 155,097.46 85,238.28 943,547.54 1,098,645.00 POLICE PATROLLING316.0089.77 71,979.84 23,290.87 631,325.16 703,305.00 FIRE DEPARTMENT336.0077.57 37,052.15 17,279.92 128,172.85 165,225.00 COMMUNITY DEVELOPMENT380.0080.64 359.05 240.95 1,495.95 1,855.00 CIVIL DEFENSE426.000.00 1,200.00 0.00 0.00 1,200.00 DISASTER ACCOUNT428.00

130.53 (2,212.24)963.28 9,457.24 7,245.00 PUBLIC SERVICES441.00100.00 0.00 0.00 310.00 310.00 ENGINEERING447.0097.59 2,299.09 8,522.82 93,150.91 95,450.00 STREET LIGHTING448.00100.00 0.00 0.00 2,155.00 2,155.00 SIDEWALK CONSTRUCTION-REPAIR458.0091.34 33,433.66 30,644.00 352,506.34 385,940.00 REFUSE COLLECTION528.0083.00 42.51 117.55 207.49 250.00 COMMUNITY GARDEN747.0064.67 109,413.05 28,554.42 200,241.95 309,655.00 PARKS AND BALL DIAMONDS756.00100.00 (10,000.00)0.00 10,000.00 0.00 PUBLIC ART758.0098.46 125.00 425.00 8,010.00 8,135.00 SENIOR CITIZENS775.00250.64 (11,026.90)48.52 18,346.90 7,320.00 LIBRARY790.00120.03 (1,001.51)0.00 6,001.51 5,000.00 CHRISTMAS DECORATIONS806.00

8.40 3,600.00 0.00 330.00 3,930.00 CABLE COMMISSION807.003.84 63,303.06 1,306.94 2,526.94 65,830.00 PLANNING COMMISSION808.00

96.75 2,613.00 0.00 77,827.00 80,440.00 WORKERS COMPENSATION850.0091.46 11,387.56 9,917.94 121,912.44 133,300.00 RETIREE BENEFITS855.00100.00 0.00 0.00 75,540.00 75,540.00 CONTINGENCIES890.0014.20 701,479.76 50,000.00 116,120.24 817,600.00 SURPLUS999.00

75.47 1,732,421.61 472,790.54 5,330,833.39 7,063,255.00 TOTAL EXPENDITURES 46


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 101 - GENERAL FUND

2,810.45 (1,415,496.01)(237,990.07)1,366,861.01 (48,635.00)NET OF REVENUES & EXPENDITURES

75.47 1,732,421.61 472,790.54 5,330,833.39 7,063,255.00 TOTAL EXPENDITURES95.48 316,925.60 234,800.47 6,697,694.40 7,014,620.00 TOTAL REVENUES

Fund 101 - GENERAL FUND:

47


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 202 - MAJOR STREETS FUNDRevenues

49.70 611,229.13 81,520.38 604,020.87 1,215,250.00 000.00

49.70 611,229.13 81,520.38 604,020.87 1,215,250.00 TOTAL REVENUES

Expenditures0.00 64,495.00 0.00 0.00 64,495.00 000.009.59 637,384.95 0.00 67,615.05 705,000.00 STREET/ROAD CONSTRUCTION451.00

97.11 4,893.54 32,478.10 164,431.46 169,325.00 STREET MAINTENANCE463.0041.84 18,993.46 208.54 13,666.54 32,660.00 TRAFFIC SERVICES474.00108.28 (4,133.43)8,841.15 54,073.43 49,940.00 WINTER MAINTENANCE478.00100.00 0.00 0.00 69,330.00 69,330.00 STREET ADMIN/GEN EXP482.00

33.84 721,633.52 41,527.79 369,116.48 1,090,750.00 TOTAL EXPENDITURES

188.68 (110,404.39)39,992.59 234,904.39 124,500.00 NET OF REVENUES & EXPENDITURES

33.84 721,633.52 41,527.79 369,116.48 1,090,750.00 TOTAL EXPENDITURES49.70 611,229.13 81,520.38 604,020.87 1,215,250.00 TOTAL REVENUES

Fund 202 - MAJOR STREETS FUND:

48


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 203 - LOCAL STREETS FUNDRevenues

28.68 432,865.04 (5,145.13)174,079.96 606,945.00 000.00

28.68 432,865.04 (5,145.13)174,079.96 606,945.00 TOTAL REVENUES

Expenditures7.75 306,808.90 0.00 25,791.10 332,600.00 STREET/ROAD CONSTRUCTION451.00

90.15 15,485.08 32,676.89 141,699.92 157,185.00 STREET MAINTENANCE463.0016.94 12,338.23 147.53 2,516.77 14,855.00 TRAFFIC SERVICES474.00105.36 (1,851.91)3,285.38 36,381.91 34,530.00 WINTER MAINTENANCE478.00100.00 0.00 0.00 67,775.00 67,775.00 STREET ADMIN/GEN EXP482.00

45.17 332,780.30 36,109.80 274,164.70 606,945.00 TOTAL EXPENDITURES

100.00 100,084.74 (41,254.93)(100,084.74)0.00 NET OF REVENUES & EXPENDITURES

45.17 332,780.30 36,109.80 274,164.70 606,945.00 TOTAL EXPENDITURES28.68 432,865.04 (5,145.13)174,079.96 606,945.00 TOTAL REVENUES

Fund 203 - LOCAL STREETS FUND:

49


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 248 - DOWNTOWN DEVELOPMENT AUTHORITYRevenues

116.15 (13,479.92)1,132.60 96,929.92 83,450.00 000.00

116.15 (13,479.92)1,132.60 96,929.92 83,450.00 TOTAL REVENUES

Expenditures84.14 18,941.69 37,183.02 100,483.31 119,425.00 000.00


9.88 (32,421.61)(36,050.42)(3,553.39)(35,975.00)NET OF REVENUES & EXPENDITURES

84.14 18,941.69 37,183.02 100,483.31 119,425.00 TOTAL EXPENDITURES116.15 (13,479.92)1,132.60 96,929.92 83,450.00 TOTAL REVENUES

Fund 248 - DOWNTOWN DEVELOPMENT AUTHORITY:

50


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 250 - LOCAL DEV. FINANCE AUTHORITYRevenues

211.18 (602,678.23)3,805.18 1,144,763.23 542,085.00 000.00

211.18 (602,678.23)3,805.18 1,144,763.23 542,085.00 TOTAL REVENUES

Expenditures3.73 823,344.72 0.00 31,910.28 855,255.00 L.D.F.A.691.00

3.73 823,344.72 0.00 31,910.28 855,255.00 TOTAL EXPENDITURES

355.35 (1,426,022.95)3,805.18 1,112,852.95 (313,170.00)NET OF REVENUES & EXPENDITURES

3.73 823,344.72 0.00 31,910.28 855,255.00 TOTAL EXPENDITURES211.18 (602,678.23)3,805.18 1,144,763.23 542,085.00 TOTAL REVENUES

Fund 250 - LOCAL DEV. FINANCE AUTHORITY:

51


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 297 - ECONOMIC DEVELOPMENT CORPRevenues

478.20 (94.55)30.72 119.55 25.00 000.00

478.20 (94.55)30.72 119.55 25.00 TOTAL REVENUES

Expenditures100.00 (3,000.00)0.00 3,000.00 0.00 000.00

100.00 (3,000.00)0.00 3,000.00 0.00 TOTAL EXPENDITURES

11,521.80 2,905.45 30.72 (2,880.45)25.00 NET OF REVENUES & EXPENDITURES

100.00 (3,000.00)0.00 3,000.00 0.00 TOTAL EXPENDITURES478.20 (94.55)30.72 119.55 25.00 TOTAL REVENUES

Fund 297 - ECONOMIC DEVELOPMENT CORP:

52


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 401 - CAPITAL IMPROVEMENT FUNDRevenues

100.00 (93,845.25)5,525.00 93,845.25 0.00 000.00

100.00 (93,845.25)5,525.00 93,845.25 0.00 TOTAL REVENUES

Expenditures475.66 (738,091.10)1,162.50 934,571.10 196,480.00 000.00

475.66 (738,091.10)1,162.50 934,571.10 196,480.00 TOTAL EXPENDITURES

427.89 644,245.85 4,362.50 (840,725.85)(196,480.00)NET OF REVENUES & EXPENDITURES

475.66 (738,091.10)1,162.50 934,571.10 196,480.00 TOTAL EXPENDITURES100.00 (93,845.25)5,525.00 93,845.25 0.00 TOTAL REVENUES

Fund 401 - CAPITAL IMPROVEMENT FUND:

53


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 402 - CAPITAL PROJECTS - FIRE EQUIPMENTRevenues

100.57 (1,286.45)0.00 228,786.45 227,500.00 000.00

100.57 (1,286.45)0.00 228,786.45 227,500.00 TOTAL REVENUES

Expenditures0.00 750,000.00 0.00 0.00 750,000.00 000.00

0.00 750,000.00 0.00 0.00 750,000.00 TOTAL EXPENDITURES

43.79 (751,286.45)0.00 228,786.45 (522,500.00)NET OF REVENUES & EXPENDITURES

0.00 750,000.00 0.00 0.00 750,000.00 TOTAL EXPENDITURES100.57 (1,286.45)0.00 228,786.45 227,500.00 TOTAL REVENUES

Fund 402 - CAPITAL PROJECTS - FIRE EQUIPMENT:

54


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 592 - WATER/SEWER FUNDRevenues

45.17 3,549,617.14 470,637.75 2,924,667.86 6,474,285.00 000.00

45.17 3,549,617.14 470,637.75 2,924,667.86 6,474,285.00 TOTAL REVENUES

Expenditures63.25 94,756.50 3,278.32 163,113.50 257,870.00 WATER & SEWER ADMINISTRATION545.00100.00 1.49 0.00 36,063.51 36,065.00 SEWER IMPROVEMENT546.0065.45 69,341.32 17,136.54 131,363.68 200,705.00 SEWER MAINTENANCE548.0025.67 2,581,891.50 63,858.77 891,783.50 3,473,675.00 WASTEWATER TREATMENT PLANT555.0072.12 174,904.39 42,408.40 452,480.61 627,385.00 WATER MAINTENANCE556.0067.61 12,582.21 0.00 26,267.79 38,850.00 STORM SEWER PROGRAM557.0024.00 537,808.03 255.00 169,806.97 707,615.00 WATER IMPROVEMENT558.0097.20 24,881.33 42,446.91 864,543.67 889,425.00 WATER TREATMENT PLANT559.000.00 675,000.00 0.00 0.00 675,000.00 ALLOWANCE FOR DEPRECIATION566.00

39.61 4,171,166.77 169,383.94 2,735,423.23 6,906,590.00 TOTAL EXPENDITURES

43.78 (621,549.63)301,253.81 189,244.63 (432,305.00)NET OF REVENUES & EXPENDITURES

39.61 4,171,166.77 169,383.94 2,735,423.23 6,906,590.00 TOTAL EXPENDITURES45.17 3,549,617.14 470,637.75 2,924,667.86 6,474,285.00 TOTAL REVENUES

Fund 592 - WATER/SEWER FUND:

55


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 612 - MASON BUILDING AUTHORITYRevenues

100.00 (0.52)0.00 40,485.52 40,485.00 000.00

100.00 (0.52)0.00 40,485.52 40,485.00 TOTAL REVENUES

Expenditures100.00 0.00 0.00 41,030.00 41,030.00 000.00

100.00 0.00 0.00 41,030.00 41,030.00 TOTAL EXPENDITURES

99.90 (0.52)0.00 (544.48)(545.00)NET OF REVENUES & EXPENDITURES

100.00 0.00 0.00 41,030.00 41,030.00 TOTAL EXPENDITURES100.00 (0.52)0.00 40,485.52 40,485.00 TOTAL REVENUES

Fund 612 - MASON BUILDING AUTHORITY:

56


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 661 - MOTOR VEHICLE POOLRevenues

95.22 20,869.62 75,708.45 415,285.38 436,155.00 000.00

95.22 20,869.62 75,708.45 415,285.38 436,155.00 TOTAL REVENUES

Expenditures99.55 205.97 771.41 46,009.03 46,215.00 SHOP & BLDG. MAINTENANCE567.0072.19 58,525.18 14,851.06 151,944.82 210,470.00 EQUIPMENT MAINTENANCE568.0076.00 93,230.54 85,988.00 295,269.46 388,500.00 EQUIPMENT-CAPITAL OUTLAY901.00


37.29 (131,092.07)(25,902.02)(77,937.93)(209,030.00)NET OF REVENUES & EXPENDITURES

76.45 151,961.69 101,610.47 493,223.31 645,185.00 TOTAL EXPENDITURES95.22 20,869.62 75,708.45 415,285.38 436,155.00 TOTAL REVENUES

Fund 661 - MOTOR VEHICLE POOL:

57


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 702 - RAYNER BOND FUNDRevenues

164.76 (11,332.40)2,276.27 28,832.40 17,500.00 000.00

164.76 (11,332.40)2,276.27 28,832.40 17,500.00 TOTAL REVENUES

Expenditures8.45 90,731.72 0.00 8,378.28 99,110.00 000.00

8.45 90,731.72 0.00 8,378.28 99,110.00 TOTAL EXPENDITURES

25.06 (102,064.12)2,276.27 20,454.12 (81,610.00)NET OF REVENUES & EXPENDITURES

8.45 90,731.72 0.00 8,378.28 99,110.00 TOTAL EXPENDITURES164.76 (11,332.40)2,276.27 28,832.40 17,500.00 TOTAL REVENUES

Fund 702 - RAYNER BOND FUND:

58


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 711 - CEMETERY TRUST FUNDRevenues

186.98 (4,348.85)1,060.88 9,348.85 5,000.00 000.00

186.98 (4,348.85)1,060.88 9,348.85 5,000.00 TOTAL REVENUES

Expenditures0.00 2,000.00 0.00 0.00 2,000.00 000.00

0.00 2,000.00 0.00 0.00 2,000.00 TOTAL EXPENDITURES

311.63 (6,348.85)1,060.88 9,348.85 3,000.00 NET OF REVENUES & EXPENDITURES

0.00 2,000.00 0.00 0.00 2,000.00 TOTAL EXPENDITURES186.98 (4,348.85)1,060.88 9,348.85 5,000.00 TOTAL REVENUES

Fund 711 - CEMETERY TRUST FUND:

59


% BDGTUSED

AVAILABLEBALANCE

NORMAL (ABNORMAL)


INCREASE (DECREASE)




Fund 812 - SPECIAL ASSESSMENT FUNDRevenues

17.88 102,315.89 553.90 22,274.11 124,590.00 000.00

17.88 102,315.89 553.90 22,274.11 124,590.00 TOTAL REVENUES

Expenditures105.37 (8,171.87)2,375.00 160,391.87 152,220.00 000.00

105.37 (8,171.87)2,375.00 160,391.87 152,220.00 TOTAL EXPENDITURES

499.88 110,487.76 (1,821.10)(138,117.76)(27,630.00)NET OF REVENUES & EXPENDITURES

105.37 (8,171.87)2,375.00 160,391.87 152,220.00 TOTAL EXPENDITURES17.88 102,315.89 553.90 22,274.11 124,590.00 TOTAL REVENUES

Fund 812 - SPECIAL ASSESSMENT FUND:

114.84 (3,738,962.80)9,763.41 1,998,607.80 (1,740,355.00)NET OF REVENUES & EXPENDITURES

56.58 8,045,719.05 862,143.06 10,482,525.95 18,528,245.00 TOTAL EXPENDITURES - ALL FUNDS74.35 4,306,756.25 871,906.47 12,481,133.75 16,787,890.00 TOTAL REVENUES - ALL FUNDS

60


AGENDA ITEM: Approve Motor Vehicle Pool Purchase of Scag Turf Tiger II Zero Turn rider in the amount of $11,405 RECOMMENDED ACTION Approve Motor Vehicle Pool Purchase of Scag Turf Tiger II Zero Turn rider in the amount of $11,405 HISTORY The following equipment has been anticipated in the adopted Capital Improvement Program, accounted for in the 2019-2020 approved budget and followed the approved bidding process. Staff is seeking approval to proceed in ordering the replacement equipment due to advanced age and high cost for repairs. • CIP-2017-MVP12: Mower #75 (2009 72” Exmark) will be replaced with a new 72” Scag Turf Tiger from Superior

Saw for $11,405.

The equipment being replaced will be deemed as surplus and sent to public auction. SUMMARY Authority: Chapter 8 Sec.8 Purchase and Sale of property. In all sales or purchases in excess of ten thousand dollars, the sale or purchase shall be submitted to, and approved by the Council. Urgency: Mower is needed as soon as possible for use during the current mowing season. Relation to Other Actions: None. FISCAL IMPACT Current Budget: None Future Budgets: The anticipated costs will be charged to the 2019-2020 Budget. These costs were budgeted for at $11,000. The additional funds will be covered within the MVP capital improvement budget for 2019-2020. ADDITIONAL MATERIAL None

61


AGENDA ITEM: Resolution 2019-18: Approve Resolution 2019-18 to Amend the 2018-2019 Fiscal Year Budget

RECOMMENDED ACTION Approve Resolution 2019-18 HISTORY This annual resolution is presented in June to amend the current Budget. By State Law, Public Act 2 of 1968, MCL 141.435 and 141.436, we must ensure that expenditures do not exceed the allocated budget. All accounts have been reviewed by the Finance Department and the department heads. Corrections and adjustments may be made by the auditors if necessary.

SUMMARY Authority: State Law, Public Act 2 of 1968. MCL 141.435 and 141.436. Urgency: City Council approval this resolution facilitates the closing of this budget year.

Relation to Other Actions: None. FISCAL IMPACT Current Budget: The current General Fund budgeted expenses will be decreased by a net amount of $137,315. There were staff changes that affected numerous departments in the 2018-2019 budget resulting in several departments having increases and decreases in the department totals. With a majority of the 2018 Streets being completed in the prior fiscal year and 2019 Streets just starting June 10th, the Department Surplus (Transfer out) shows a decrease of $230,410. The projected Unassigned Fund Balance (cash on hand) for General Fund is $2,212,485. Future Budgets: At the beginning of Fiscal year 2019 the City will have an Unassigned Fund Balance of about 32% of the years budgeted expenditures. The Fiscal year 2019 projected ending Unassigned Fund Balance is 20.2%.

ADDITIONAL MATERIAL Proposed Budget Amendments

62

Introduced: Second:

CITY OF MASON CITY COUNCIL RESOLUTION 2019-18

AMEND THE 2018-2019 FISCAL YEAR BUDGET

June 17, 2019

BE IT HEREBY RESOLVED, that the City Council of the City of Mason that the 2018-2019 Fiscal Year Budget is amended as per the attached Budget Report for City of Mason for Fiscal Year 2018-2019. Yes ( ) No ( ) Absent ( ) CLERK’S CERTIFICATION: I hereby certify that the foregoing is a true and accurate copy of a resolution adopted by the City Council at its regular meeting held Monday, June 17, 2019 the original of which is part of the Council’s minutes.

_____________________________________ Sarah J. Jarvis, City Clerk City of Mason, Ingham County

63

2018-19 2018-19 2018-19ACCOUNT ORIGINAL BUDGET AMENDED

CLASSIFICATION DESCRIPTION BUDGET CHANGES BUDGETESTIMATED REVENUESDept 215.00 - CLERK

CHARGES FOR SERVICES 525 5,450 5,975 Totals for dept 215.00 - CLERK 525 5,450 5,975

Dept 254.00 - TREASURER/FINANCEINTEREST INCOME 7,500 45,500 53,000CONTRIBUTIONS FROM OTHER FUNDS 132,420 8,175 140,595FRINGE BENEFITS 6,000 0 6,000SUNDRY 0 350 350CHARGES FOR SERVICES - FEES 500 650 1,150CHARGES FOR SERVICES 90,700 13,715 104,415TAX REVENUE 3,428,225 (76,900) 3,351,325LICENSE AND PERMITS 89,000 37,000 126,000STATE AID REVENUE 175,000 (35,790) 139,210STATE REVENUE SHARING 750,000 10,000 760,000RENTALS 45,465 2,550 48,015DONATIONS FROM PRIVATE SOURCES 0 10,000 10,000ADMIN CONTR FR OTHER FUNDS 1,182,620 1,182,620

Totals for dept 254.00 - TREASURER/FINANCE 5,907,430 15,250 5,922,680

Dept 265.00 - BUILDING & GROUNDSRENTALS 30,000 0 30,000

Totals for dept 265.00 - BUILDING & GROUNDS 30,000 0 30,000

Dept 271.00 - FORESTRYCHARGES FOR SERVICES 29,770 0 29,770DONATIONS FROM PRIVATE SOURCES 0 10,150 10,150

Totals for dept 271.00 - FORESTRY 29,770 10,150 39,920

Dept 276.00 - CEMETERY

BUDGET REPORT FOR CITY OF MASONFUND: 101 GENERAL FUND

64


CLASSIFICATION DESCRIPTION BUDGET CHANGES BUDGET


CONTRIBUTIONS FROM OTHER FUNDS 2,000 3,500 5,500CHARGES FOR SERVICES - FEES 12,000 5,500 17,500CHARGES FOR SERVICES 12,000 4,000 16,000CHARGES FOR SERVICES-SALES 5,000 2,200 7,200

Totals for dept 276.00 - CEMETERY 31,000 15,200 46,200

Dept 301.00 - POLICE DEPARTMENTCHARGES FOR SERVICES - FEES 8,000 (850) 7,150CHARGES FOR SERVICES 20,720 (1,950) 18,770LICENSE AND PERMITS 6,000 910 6,910GRANT REVENUE 3,500 650 4,150FINES AND FORFEITURES 30,700 3,850 34,550DONATIONS FROM PRIVATE SOURCES 5,200 (4,500) 700

Totals for dept 301.00 - POLICE DEPARTMENT 74,120 (1,890) 72,230

Dept 336.00 - FIRE DEPARTMENTCHARGES FOR SERVICES - FEES 178,000 3,100 181,100CHARGES FOR SERVICES 0 15 15CHARGES FOR SERVICES-SALES 200,000 10,000 210,000DONATIONS FROM PRIVATE SOURCES 0 3,000 3,000

Totals for dept 336.00 - FIRE DEPARTMENT 378,000 16,115 394,115

Dept 528.00 - REFUSE COLLECTIONCONTRIBUTIONS FROM OTHER FUNDS 9,110 (730) 8,380CHARGES FOR SERVICES - FEES 378,725 0 378,725

Totals for dept 528.00 - REFUSE COLLECTION 387,835 (730) 387,105

Dept 747.00 - COMMUNITY GARDENCHARGES FOR SERVICES-SALES 500 0 500

Totals for dept 747.00 - COMMUNITY GARDEN 500 0 500

65




Dept 751.00 - RECREATIONCONTRIBUTIONS FROM OTHER FUNDS 90,000 (30,000) 60,000RENTALS 5,000 0 5,000DONATIONS FROM PRIVATE SOURCES 0 1,000 1,000

Totals for dept 751.00 - RECREATION 95,000 (29,000) 66,000

Dept 758.00 - PUBLIC ARTDONATIONS FROM PRIVATE SOURCES 0 10,000 10,000

Totals for dept 758.00 - PUBLIC ART 0 10,000 10,000

Dept 850.00 - WORKERS COMPENSATIONWK COMP INS CONTRIBUTION 80,440 0 80,440

Totals for dept 850.00 - WORKERS COMPENSATION 80,440 0 80,440

TOTAL ESTIMATED REVENUES 7,014,620 40,545 7,055,165

APPROPRIATIONSDept 101.00 - COUNCIL Totals for dept 101.00 - COUNCIL 47,650 0 47,650

Dept 172.00 - ADMINISTRATOR Totals for dept 172.00 - ADMINISTRATOR 484,385 (2,550) 481,835

Dept 209.00 - ASSESSING Totals for dept 209.00 - ASSESSING 54,235 2,000 56,235

Dept 215.00 - CLERK Totals for dept 215.00 - CLERK 150,540 14,290 164,830

Dept 247.00 - BOARD OF REVIEW66




Totals for dept 247.00 - BOARD OF REVIEW 650 0 650

Dept 254.00 - TREASURER/FINANCE Totals for dept 254.00 - TREASURER/FINANCE 656,135 (119,120) 537,015

Dept 260.00 - TECHNOLOGY Totals for dept 260.00 - TECHNOLOGY 95,000 18,005 113,005

Dept 265.00 - BUILDING & GROUNDS Totals for dept 265.00 - BUILDING & GROUNDS 238,380 57,305 295,685

Dept 266.00 - LEGAL/ATTORNEY Totals for dept 266.00 - LEGAL/ATTORNEY 115,000 20,000 135,000

Dept 269.00 - PROPERTY Totals for dept 269.00 - PROPERTY 424,830 1,020 425,850

Dept 271.00 - FORESTRY Totals for dept 271.00 - FORESTRY 123,370 (525) 122,845

Dept 276.00 - CEMETERY Totals for dept 276.00 - CEMETERY 251,150 23,645 274,795

Dept 305.00 - POLICE ADMINISTRATION Totals for dept 305.00 - POLICE ADMINISTRATION 409,015 (18,490) 390,525

Dept 315.00 - CROSSING GUARDS Totals for dept 315.00 - CROSSING GUARDS 29,580 0 29,580

Dept 316.00 - POLICE PATROLLING Totals for dept 316.00 - POLICE PATROLLING 1,098,645 (25,540) 1,073,105

67




Dept 336.00 - FIRE DEPARTMENT Totals for dept 336.00 - FIRE DEPARTMENT 703,305 1,070 704,375

Dept 380.00 - COMMUNITY DEVELOPMENT Totals for dept 380.00 - COMMUNITY DEVELOPMENT 165,225 5,005 170,230

Dept 426.00 - CIVIL DEFENSE Totals for dept 426.00 - CIVIL DEFENSE 1,855 300 2,155

Dept 428.00 - DISASTER ACCOUNT Totals for dept 428.00 - DISASTER ACCOUNT 1,200 0 1,200

Dept 441.00 - PUBLIC SERVICES Totals for dept 441.00 - PUBLIC SERVICES 7,245 6,100 13,345

Dept 447.00 - ENGINEERING Totals for dept 447.00 - ENGINEERING 310 0 310

Dept 448.00 - STREET LIGHTING Totals for dept 448.00 - STREET LIGHTING 95,450 9,000 104,450

Dept 458.00 - SIDEWALK CONSTRUCTION-REPAIR Totals for dept 458.00 - SIDEWALK CONSTRUCTION-REPAIR 2,155 0 2,155

Dept 528.00 - REFUSE COLLECTION Totals for dept 528.00 - REFUSE COLLECTION 385,940 0 385,940

Dept 747.00 - COMMUNITY GARDEN Totals for dept 747.00 - COMMUNITY GARDEN 250 500 750

68




Dept 756.00 - PARKS AND BALL DIAMONDS Totals for dept 756.00 - PARKS AND BALL DIAMONDS 309,655 1,665 311,320

Dept 758.00 - PUBLIC ART Totals for dept 758.00 - PUBLIC ART 0 10,000 10,000

Dept 775.00 - SENIOR CITIZENS Totals for dept 775.00 - SENIOR CITIZENS 8,135 0 8,135

Dept 790.00 - LIBRARY Totals for dept 790.00 - LIBRARY 7,320 21,000 28,320

Dept 806.00 - CHRISTMAS DECORATIONS Totals for dept 806.00 - CHRISTMAS DECORATIONS 5,000 1,715 6,715

Dept 807.00 - CABLE COMMISSION Totals for dept 807.00 - CABLE COMMISSION 3,930 0 3,930

Dept 808.00 - PLANNING COMMISSION Totals for dept 808.00 - PLANNING COMMISSION 65,830 0 65,830

Dept 850.00 - WORKERS COMPENSATION Totals for dept 850.00 - WORKERS COMPENSATION 80,440 0 80,440

Dept 855.00 - RETIREE BENEFITS Totals for dept 855.00 - RETIREE BENEFITS 133,300 (8,300) 125,000

Dept 890.00 - CONTINGENCIES Totals for dept 890.00 - CONTINGENCIES 75,540 75,000 150,540

Dept 999.00 - SURPLUS69




Totals for dept 999.00 - SURPLUS 817,600 (230,410) 587,190

TOTAL CAPITAL APPROPRIATIONS 278,700 11,005 289,705TOTAL OPERATIONAL APPROPRIATIONS 6,769,550 (148,320) 6,621,230TOTAL APPROPRIATIONS 7,048,250 (137,315) 6,910,935

NET OF REVENUES/APPROPRIATIONS - FUND 101 (33,630) 177,860 144,230 BEGINNING FUND BALANCE 4,879,924 4,879,924 ENDING FUND BALANCE 4,846,294 5,024,154

ESTIMATED CASH ON HAND 2,212,485CASH AS % OF EXPENDITURES 33.42%

70


CLASSIFICATION DESCRIPTION BUDGET CHANGES BUDGETESTIMATED REVENUESDept 000.00

GRANT REVENUE 727,000 (54,300) 672,700CHARGES FOR SERVICES-SALES 750 1,870 2,620INTEREST INCOME 2,500 11,000 13,500TRANSFERS IN 485,000 (312,000) 173,000

Totals for dept 000.00 - 1,215,250 (353,430) 861,820

TOTAL ESTIMATED REVENUES 1,215,250 (353,430) 861,820

APPROPRIATIONSDept 000.00 Totals for dept 000.00 - 64,495 76,435 140,930

Dept 451.00 - STREET/ROAD CONSTRUCTION Totals for dept 451.00 - STREET/ROAD CONSTRUCTION 705,000 (507,000) 198,000

Dept 463.00 - STREET MAINTENANCE Totals for dept 463.00 - STREET MAINTENANCE 169,325 27,415 196,740

Dept 474.00 - TRAFFIC SERVICES Totals for dept 474.00 - TRAFFIC SERVICES 32,660 4,500 37,160

Dept 478.00 - WINTER MAINTENANCE Totals for dept 478.00 - WINTER MAINTENANCE 49,940 12,785 62,725

Dept 482.00 - STREET ADMIN/GEN EXP

BUDGET REPORT FOR CITY OF MASONFUND 202: MAJOR STREETS

71



BUDGET REPORT FOR CITY OF MASONFUND 202: MAJOR STREETS

Totals for dept 482.00 - STREET ADMIN/GEN EXP 69,330 0 69,330

TOTAL APPROPRIATIONS 1,090,750 (385,865) 704,885

NET OF REVENUES/APPROPRIATIONS - FUND 202 124,500 32,435 156,935 BEGINNING FUND BALANCE 1,086,826 1,086,826 ENDING FUND BALANCE 1,211,326 1,243,761

72



GRANT REVENUE 184,000 16,000 200,000CHARGES FOR SERVICES 25,000 1,955 26,955CHARGES FOR SERVICES-SALES 750 (750) 0INTEREST INCOME 100 225 325TRANSFERS IN 397,095 (6,165) 390,930

Totals for dept 000.00 - 606,945 11,265 618,210

TOTAL ESTIMATED REVENUES 606,945 11,265 618,210

APPROPRIATIONSDept 451.00 - STREET/ROAD CONSTRUCTION Totals for dept 451.00 - STREET/ROAD CONSTRUCTION 332,600 (7,600) 325,000

Dept 463.00 - STREET MAINTENANCE Totals for dept 463.00 - STREET MAINTENANCE 157,185 14,035 171,220

Dept 474.00 - TRAFFIC SERVICES Totals for dept 474.00 - TRAFFIC SERVICES 14,855 (2,155) 12,700

Dept 478.00 - WINTER MAINTENANCE Totals for dept 478.00 - WINTER MAINTENANCE 34,530 6,985 41,515

Dept 482.00 - STREET ADMIN/GEN EXP Totals for dept 482.00 - STREET ADMIN/GEN EXP 67,775 67,775

BUDGET REPORT FOR CITY OF MASONFUND: 203 LOCAL STREETS

73



BUDGET REPORT FOR CITY OF MASONFUND: 203 LOCAL STREETS

TOTAL APPROPRIATIONS 606,945 11,265 618,210

NET OF REVENUES/APPROPRIATIONS - FUND 203 0 0 BEGINNING FUND BALANCE 156,106 156,106 ENDING FUND BALANCE 156,106 156,106

74



TAX REVENUE 76,700 0 76,700STATE AID REVENUE 5,000 3,520 8,520INTEREST INCOME 250 1,950 2,200DONATIONS FROM PRIVATE SOURCES 1,500 (890) 610

Totals for dept 000.00 - 83,450 4,580 88,030




NET OF REVENUES/APPROPRIATIONS - FUND 248 (35,975) (103,510) (139,485) BEGINNING FUND BALANCE 181,131 181,131 ENDING FUND BALANCE 145,156 41,646

BUDGET REPORT FOR CITY OF MASONFUND: 248 DOWNTOWN DEVELOPMENT AUTHORITY

75


CLASSIFICATION DESCRIPTION BUDGET CHANGES BUDGETESTIMATED REVENUESDept 371.00 - BUILDING INSPECTION DEPARTMENT

TRANSFERS IN 0 164,190 164,190 Totals for dept 371.00 - BUILDING INSPECTION DEPARTMENT 0 164,190 164,190

TOTAL ESTIMATED REVENUES 0 164,190 164,190

NET OF REVENUES/APPROPRIATIONS - FUND 249 0 164,190 164,190 BEGINNING FUND BALANCE ENDING FUND BALANCE 0 164,190 164,190

BUDGET REPORT FOR CITY OF MASONFUND: 249 BUILDING INSPECTION FUND

76



TAX REVENUE 538,700 3,300 542,000STATE AID REVENUE 1,385 81,365 82,750INTEREST INCOME 2,000 8,500 10,500

Totals for dept 000.00 - 542,085 93,165 635,250


APPROPRIATIONSDept 691.00 - L.D.F.A. Totals for dept 691.00 - L.D.F.A. 855,255 (818,645) 36,610

TOTAL APPROPRIATIONS 855,255 (818,645) 36,610

NET OF REVENUES/APPROPRIATIONS - FUND 250 (313,170) 911,810 598,640 BEGINNING FUND BALANCE 394,393 394,393 ENDING FUND BALANCE 81,223 993,033

BUDGET REPORT FOR CITY OF MASONFUND: 250 LOCAL DEV. FINANCE AUTHORITY

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INTEREST INCOME 25 105 130 Totals for dept 000.00 - 25 105 130

TOTAL ESTIMATED REVENUES 25 105 130

APPROPRIATIONSDept 000.00 Totals for dept 000.00 - 0 3,000 3,000

TOTAL APPROPRIATIONS 0 3,000 3,000

NET OF REVENUES/APPROPRIATIONS - FUND 297 25 (2,895) (2,870) BEGINNING FUND BALANCE 14,024 14,024 ENDING FUND BALANCE 14,049 11,154

BUDGET REPORT FOR CITY OF MASONFUND: 297 ECONOMIC DEVELOPMENT CORP

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DONATIONS FROM PRIVATE SOURCES 0 614,000 614,000 Totals for dept 000.00 - 0 614,000 614,000

TOTAL ESTIMATED REVENUES 0 614,000 614,000




BUDGET REPORT FOR CITY OF MASONFUND: 401 CAPITAL IMPROVEMENT

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INTEREST INCOME 2,500 2,300 4,800TRANSFERS IN 225,000 0 225,000

Totals for dept 000.00 - 227,500 2,300 229,800


APPROPRIATIONSDept 000.00 Totals for dept 000.00 - 750,000 0 0

TOTAL APPROPRIATIONS 750,000 0 0

NET OF REVENUES/APPROPRIATIONS - FUND 402 (522,500) 2,300 229,800 BEGINNING FUND BALANCE 525,038 525,038 ENDING FUND BALANCE 2,538 754,838

BUDGET REPORT FOR CITY OF MASONFUND: 402 CAPITAL PROJECTS - FIRE EQUIPMENT

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TAX REVENUE 0 234,210 234,210LICENSE AND PERMITS 50,000 (11,165) 38,835CHARGES FOR SERVICES 14,650 (1,800) 12,850RENTALS 500 0 500CHARGES FOR SERVICES-SALES 3,028,215 20,285 3,048,500FINES AND FORFEITURES 40,775 (6,775) 34,000INTEREST INCOME 6,500 12,300 18,800CONTRIBUTIONS FROM OTHER FUNDS 833,645 (818,645) 15,000CHARGES FOR SERVICES - FEES 0 725 725BOND REVENUE 2,500,000 (2,500,000) 0

Totals for dept 000.00 - 6,474,285 (3,070,865) 3,403,420

TOTAL ESTIMATED REVENUES 6,474,285 (3,070,865) 3,403,420

APPROPRIATIONSDept 545.00 - WATER & SEWER ADMINISTRATION Totals for dept 545.00 - WATER & SEWER ADMINISTRATION 257,870 (21,520) 236,350

Dept 546.00 - SEWER IMPROVEMENT Totals for dept 546.00 - SEWER IMPROVEMENT 36,065 0 36,065

Dept 548.00 - SEWER MAINTENANCE Totals for dept 548.00 - SEWER MAINTENANCE 200,705 7,665 208,370

Dept 555.00 - WASTEWATER TREATMENT PLANT

BUDGET REPORT FOR CITY OF MASONFUND: 592 WATER & SEWER FUND

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BUDGET REPORT FOR CITY OF MASONFUND: 592 WATER & SEWER FUND

Totals for dept 555.00 - WASTEWATER TREATMENT PLANT 3,473,675 (2,460,115) 1,013,560

Dept 556.00 - WATER MAINTENANCE Totals for dept 556.00 - WATER MAINTENANCE 627,385 (25,530) 601,855

Dept 557.00 - STORM SEWER PROGRAM Totals for dept 557.00 - STORM SEWER PROGRAM 38,850 0 38,850

Dept 558.00 - WATER IMPROVEMENT Totals for dept 558.00 - WATER IMPROVEMENT 707,615 (325,000) 382,615

Dept 559.00 - WATER TREATMENT PLANT Totals for dept 559.00 - WATER TREATMENT PLANT 889,425 32,575 922,000

Dept 566.00 - ALLOWANCE FOR DEPRECIATION Totals for dept 566.00 - ALLOWANCE FOR DEPRECIATION 675,000 0 675,000

TOTAL APPROPRIATIONS 6,906,590 (2,791,925) 4,114,665

NET OF REVENUES/APPROPRIATIONS - FUND 592 (432,305) (278,940) (711,245) BEGINNING FUND BALANCE 13,983,214 13,983,214 ENDING FUND BALANCE 13,550,909 13,271,969

ESTIMATED CASH ON HAND 2,213,742

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CONTRIBUTIONS FROM OTHER FUNDS 40,485 0 40,485 Totals for dept 000.00 - 40,485 0 40,485

TOTAL ESTIMATED REVENUES 40,485 0 40,485

APPROPRIATIONSDept 000.00 Totals for dept 000.00 - 41,030 0 41,030

TOTAL APPROPRIATIONS 41,030 0 41,030

NET OF REVENUES/APPROPRIATIONS - FUND 612 (545) 0 (545) BEGINNING FUND BALANCE 549 549 ENDING FUND BALANCE 4 4

BUDGET REPORT FOR CITY OF MASONFUND: 612 MASON BUILDING AUTHORITY

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CHARGES FOR SERVICES-SALES 19,500 (13,600) 5,900INTEREST INCOME 1,000 1,700 2,700EQUIPMENT RENTAL 415,655 37,715 453,370

Totals for dept 000.00 - 436,155 25,815 461,970


APPROPRIATIONSDept 567.00 - SHOP & BLDG. MAINTENANCE Totals for dept 567.00 - SHOP & BLDG. MAINTENANCE 46,215 2,350 48,565

Dept 568.00 - EQUIPMENT MAINTENANCE Totals for dept 568.00 - EQUIPMENT MAINTENANCE 210,470 (2,600) 207,870

Dept 901.00 - EQUIPMENT-CAPITAL OUTLAY Totals for dept 901.00 - EQUIPMENT-CAPITAL OUTLAY 388,500 (3,150) 385,350


NET OF REVENUES/APPROPRIATIONS - FUND 661 (209,030) 29,215 (179,815) BEGINNING FUND BALANCE 1,176,907 1,176,907 ENDING FUND BALANCE 967,877 997,092

ESTIMATED CASH ON HAND 326,941

BUDGET REPORT FOR CITY OF MASONFUND: 661 MOTOR VEHICLE POOL

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INTEREST INCOME 3,500 5,600 9,100ROYALTIES 14,000 9,000 23,000

Totals for dept 000.00 - 17,500 14,600 32,100


APPROPRIATIONSDept 000.00 Totals for dept 000.00 - 99,110 (30,730) 68,380


NET OF REVENUES/APPROPRIATIONS - FUND 702 (81,610) 45,330 (36,280) BEGINNING FUND BALANCE 1,267,768 1,267,768 ENDING FUND BALANCE 1,186,158 1,231,488

ESTIMATED CASH ON HAND 467,657

BUDGET REPORT FOR CITY OF MASONFUND: 702 RAYNER BOND

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CHARGES FOR SERVICES 3,500 1,100 4,600INTEREST INCOME 1,500 4,000 5,500

Totals for dept 000.00 - 5,000 5,100 10,100




NET OF REVENUES/APPROPRIATIONS - FUND 711 3,000 1,600 4,600 BEGINNING FUND BALANCE 356,860 356,860 ENDING FUND BALANCE 359,860 361,460

BUDGET REPORT FOR CITY OF MASONFUND: 711 CEMETERY TRUST

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INTEREST INCOME 17,590 5,005 22,595TAX REVENUE 107,000 595 107,595

Totals for dept 000.00 - 124,590 5,600 130,190





BUDGET REPORT FOR CITY OF MASONFUND: 812 SPECIAL ASSESSMENT FUND

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AGENDA ITEM: Resolution 2019-19: Return Delinquent Water, Sewer and Miscellaneous Bills to the July 2019 Tax Roll

RECOMMENDED ACTION Approve Resolution 2019-19 HISTORY The water bill portion of the resolution is presented annually in June and provides for collection of water and sewer accounts that are six months delinquent per City Ordinance 82-246 (a). Notices have been mailed to the property owner of record. This resolution authorizes the City Treasurer to return delinquent water and sewer bills to the July 2019 tax roll.

The miscellaneous bill portion of the resolution is presented annually in June that allows for collection of invoices that are six months delinquent per City Charter. Lawn mowing charges are returned to the tax roll per the Vegetation Ordinance Section 86-35 and are charged to the owner of the property on the next regular tax bill.

SUMMARY Authority: Water bills are returned to the tax roll per City Ordinance 82-246 (a). Miscellaneous bills are returned to the tax roll per City Charter. Lawn mowing charges are returned per the Vegetation Ordinance Section 86-35. Urgency: City Council approval is required at this meeting so they can go on the tax bills being mailed June 28, 2019.

Relation to Other Actions: This is the only action necessary. FISCAL IMPACT Current Budget: No impact on the Budget, clearing receivable. Future Budgets: None ADDITIONAL MATERIAL Exhibit “A” Delinquent Water and Sewer Bills Exhibit “B” Delinquent Miscellaneous Bills

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ATTACHMENT TO RESOLUTION NO. 2019EXHIBIT "A" - DELINQUENT WATER & SEWER BILLS

PropertyOwner

33-19-10-04-380-001 602 E RANDOLPH 748.19 0200-06203-03-1 JONI GOBLE33-19-10-05-457-013 424 W COLUMBIA 34.07 0200-01801-03-1 GERALD HUGHES33-19-10-08-177-027 799 FOXVIEW 94.32 0300-04356-03-1 THOMAS GRACE & STACY PARRISH33-19-10-08-352-068 204 CAROM 299.87 0300-01520-06-1 ROY WOLFE33-19-10-08-352-081 101 CAROM 16.92 0300-01655-02-1 NATHAN HOLMES33-19-10-08-402-019 437 W SOUTH 29.90 0300-01015-11-1 DAVID OKOWIT33-19-10-08-402-019 439 W SOUTH 31.03 0300-01395-11-1 DAVID OKOWIT33-19-10-09-109-029 326 STEELE 360.71 0100-00097-04-1 CODY WHITNEY33-19-10-09-304-014 310 E SOUTH 38.38 0100-00914-10-1 FLOYD AVERY33-19-10-09-326-003 346 E SOUTH 214.86 0100-00916-04-1 ROBERT ESSENBERG

TOTAL 1,868.25TOTAL PROPERTIES 10

be added to each account placed on the tax roll

Parcel No. Address Amount Water Account

*Per Directory of Charges approved December 7, 2009, an additional $50 will

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ATTACHMENT TO RESOLUTION NO. 2019-

EXHIBIT “B” – DELINQUENT UNPAID MISCELLANEOUS BILLS

Parcel No: Address Property Owner Invoice

No. Amount Description 33-19-10-04-326-003 442 OKEMOS STOCKWELL, ANNA 18-4543 370.13 YARD CLEAN-UP 33-19-10-04-326-004 432 OKEMOS MARCH, MARTHA 19-4770 55.00 WATER METER INSTALL 33-19-10-08-304-003 854 NORTHBROOK ADADO, JOHN 18-4483 7.89 MOW & CLEAN-UP 33-19-10-08-304-009 900 FRANKLIN FARMS SHOWERS, KIRK 18-4489 7.89 MOW & CLEAN-UP 33-19-10-08-304-037 899 FRANKLIN FARMS LYNN, NANCY 18-4513 7.89 MOW & CLEAN-UP

Total $448.80 Total Properties 5

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Introduced: Second:


RETURN DELINQUENT WATER, SEWER AND MISCELLANEOUS BILLS TO THE

JULY 2019 TAX ROLL

June 17, 2019

BE IT HEREBY RESOLVED, by the City Council of the City of Mason, that the City Treasurer is hereby authorized to return the attached Exhibit “A” - Delinquent Water and Sewer Bills, and Exhibit “B” - Delinquent Miscellaneous Bills to the July 2019 Tax Roll, pursuant to Mason City Code Section 82-246 (a) and Vegetation Ordinance 86-35. Yes ( ) No ( ) Absent ( ) CLERK’S CERTIFICATION: I hereby certify that the foregoing is a true and accurate copy of a resolution adopted by the City Council at its regular meeting held Monday, June 17, 2019 the original of which is part of the Council’s minutes.


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ITEM 7A


AGENDA ITEM: Resolution 2019-20: Approve Resolution 2019-20 to Levy 1% Tax Administration Fee

RECOMMENDED ACTION Approve Resolution 2019-20 HISTORY This is an annual resolution presented in June. This resolution authorizes the City Treasurer to levy a 1% administration fee on all non-city tax collections. It further authorizes 4% interest on delinquent July tax and a 3% penalty on delinquent December tax.

SUMMARY Authority: The administration fee, interest, and penalty are authorized by the City Charter and the General Property Tax Act, Act 206 of 1893, Section 211.44(7).

Urgency: City Council approval is required at this meeting so they may be included on the tax bills being mailed at the end of June.

Relation to Other Actions: This is the only action necessary. FISCAL IMPACT Current/Future Budgets: None ADDITIONAL MATERIAL Resolution 2019-20

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1

Introduced: Second:


LEVY 1% TAX ADMININSTRATION FEE

June 17, 2019

BE IT HEREBY RESOLVED, that the City Council of the City of Mason that the City Treasurer is to levy a 1% tax administration fee on all Ingham County, Mason Public School, Ingham Intermediate School, State Education, Capital Region Airport Authority, Capital Area District Library and Lansing Community College taxes levied on the July and December 2019 tax rolls of the City of Mason; FURTHER RESOLVED, that the City Treasurer is hereby authorized to collect 4% interest on any taxes that remain unpaid from the July tax roll after August 31, 2019 and 3% penalty from the December tax roll after February 14, 2020. Yes ( ) No ( ) Absent ( ) CLERK’S CERTIFICATION: I hereby certify that the foregoing is a true and accurate copy of a resolution adopted by the City Council at its regular meeting held Monday, June 17, 2019 the original of which is part of the Council’s minutes.


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AGENDA ITEM Approve Use of Public Right-of-Way for Mason Area Chamber of Commerce (MACC) July 4th Parade on July 4, 2019, and to Waive All Associated Fees RECOMMENDED ACTION Approve Use of Public Right-of-Way for Mason Area Chamber of Commerce (MACC) July 4th Parade on July 4, 2019, and to Waive All Associated Fees

HISTORY The Mason Area Chamber of Commerce (MACC) has submitted a Special Events Application for the annual Independence Day Celebration Parade on Thursday, July 4, 2019. The parade will assemble at the Mason High School parking lot and it will proceed north on Barnes, west on South and north on Jefferson. It will proceed around the Court House square where it will then continue south on Barnes, east on South, south on Holt, and east on Bond returning to Mason High School. They are requesting the following street closures from 5pm until 8pm, as also defined on the attached map:

• Barnes St. (Maple St. to Mason High School- south parking lot) • South St. (Jefferson St. to Holt St.) • Jefferson St. (Maple St. to South St.) • Maple St. (Jefferson St. to Barnes St.) • Holt St. (South St. to Bond St.) • Bond St (as needed to allow the parade to return to the High School)

Staff reviewed the application and has no objection to the requested street closures. Ingham County staff have also been notified. Estimated cost to the City for this event is approximately $1,490. The event coordinators have requested and the City is allowed to waive fees associated with Independence Day activities.

SUMMARY Authority: 94-192 (6) a. Any temporary use of public streets or public property shall be permitted only by the prior approval of the City Council. MCL 123.85: Authorizes City to spend public funds on Independence Day related activities. Urgency: Need approval at this meeting for the event to move forward as planned. Relation to Other Actions: This action will be the only one necessary. FISCAL IMPACT Current Budget: The anticipated personnel costs ($1,490) can be covered within the approved budget. Future Budgets: None ADDITIONAL MATERIAL

Independence Day Parade Route Map

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AGENDA ITEM Approve Use of Public Right-of-Way for the Camino of St. James on August 11, 2019 RECOMMENDED ACTION Approve Use of Public Right-of-Way for the Camino of St. James on August 11, 2019 HISTORY Saint James Catholic Church has submitted a Special Events Application for their Camino of St. James 8K/5K and Fun Runs on Sunday, August 11, 2019. Due to scheduled road construction along the route, an alternate route has been identified. Option A will be the route that has been used in the past, and Option B will be the alternate route, should construction on Elm St. not be completed. They are requesting street closures from 7:30 am until 10:30 am as defined on the attached maps. The street closures requested are: Option A: • S. Lansing St (Columbia to St. James Church) • Elm St. (S. Lansing to Hayhoe Riverwalk) • Soft Closure of M-36 for participants to cross • Maple (Hayhoe Riverwalk to S. Lansing) • Columbia (S. Lansing St. to Maple Grove Cemetery) • Jefferson (Pedestrian Bridge from Maple Grove

Cemetery to Riverwalk Dr.) • Riverwalk Dr. (Jefferson to W. Howell Rd.) • Howell Rd. (Riverwalk Dr. to Hayhoe Riverwalk)

Staff reviewed the application and has no objection to the requested closures. Estimated cost to the City for this event is approximately $500.00 which will be charged to the applicant, unless they are able to provide those services with volunteers. SUMMARY Authority: 94-192 (6) a. Any temporary use of public streets or public property shall be permitted only by the prior approval of the City Council. Urgency: Need approval at this meeting for the event to move forward as planned. Relation to Other Actions: This action will be the only one necessary. FISCAL IMPACT Current Budget: None Future Budgets: None ADDITIONAL MATERIAL

Event Map, Option A Event Map, Option B

Option B (alternate – if Elm is closed): • S. Lansing St. (Columbia to St. James Church) • Soft Closure of M-36 for participants to cross • Maple (Hayhoe Riverwalk to S. Lansing) • Columbia (S. Lansing to Maple Grove Cemetery) • Jefferson (Pedestrian Bridge from Maple Grove

Cemetery to Riverwalk Dr.) • Riverwalk Dr. (Jefferson to W Howell Rd) • Howell Rd. (Riverwalk Dr. to Hayhoe Riverwalk)

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Start and Finish Line

Late Registration and

Packet Pickup

Parking

Parking

Parking

Parking

Parking

Parking

Parking

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Option A:

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100

2019 Camino of St. James Course Directions - Alternate if Elm unavailable

The 8K course begins near the entrance of St. James Catholic Church, on South Lansing Street. It continues north and crosses M-36. Participants continue north on S. Lansing St. At West Columbia Street, the route heads east and then into the cemetery. It follows the outer drive down the hill to the Jefferson Street entrance, where it crosses the bridge and continues out to Jefferson Street. It continues north on Jefferson Street and turns left on Riverwalk Drive. The route wraps through Riverwalk Subdivision to Howell Road. Participants turn left on Howell Road and travel for .15 miles to the Hayhoe Riverwalk entrance. Participants follow the Hayhoe Riverwalk to Maple Grove Cemetery and head towards the main entrance. The course exits onto West Columbia Street, heading west. It then turns left onto South Lansing Street and continues south, crossing M-36 again and ending near the entrance of St. James Catholic Church.

The proposed 5K course follows the same route to Maple Grove Cemetery, completes a loop in the cemetery and returns to St. James Catholic Church via the same route as the 8K course.

Two aid stations are planned, one located near the entrance of Riverwalk Subdivision and the other located in Maple Grove Cemetery. Only the latter aid station is accessible by both 8K and 5K race participants.

Option B:

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2019 Camino 8K Alternate Course Route

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2019 Camino 5K Alternate Course Route

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Start and Finish Line

Late Registration and

Packet Pickup

Parking

Parking

Parking

Parking

Parking

Parking

Parking

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AGENDA ITEM Approve Use of Public Right-of-Way for the Sundried Music Festival and Grant Waiver of Amplified Music for Identified Times on August 23, 24, and 25, 2019 RECOMMENDED ACTION Approve Use of Public Right-of-Way for the Sundried Music Festival and Grant Waiver of Amplified Music for Identified Times on August 23, 24, and 25, 2019 HISTORY The Sundried Music Festival LLC has submitted a Special Events Application for their Sundried Music Festival on August 23, 24, and 25, 2019. They are requesting street closures from 8:00am Friday, August 23 until 6:00 pm Sunday, August 25, 2019 as defined on the attached map. The street closures requested are:

• Jefferson (Ash to Sycamore) • Maple (Commercial Bank Parking Lot to Barnes St.) • Barnes St. (Maple to Ash St.)

The organization is also requesting Council to waive Section 22-6(2) of the Mason Code to allow the use of sound amplifying equipment Friday night until 12:00 midnight, and Saturday until 1:00 a.m. on Sunday. The organization has invited area churches to use the stage and equipment for a morning community worship service, August 25. Therefore, they are also requesting Council to waive Section 22-6(2) of the Mason Code on Sunday, August 25, between the hours of 9:00 a.m. and 4:00 p.m. to allow a community worship service to be held. Staff review confirmed that there are no concerns or objections to the event. The Police Department reviewed the Michigan Liquor Control Commission Special Liquor License application and endorsed approval for issuance of a license. Staff reviewed the application and has no objection to the requested closures. Estimated cost to the City for this event is approximately $4,400.00 which will be charged to the applicant. SUMMARY Authority: 94-192 (6) a. Any temporary use of public streets or public property shall be permitted only by the prior approval of the City Council. Urgency: Need approval at this meeting for the event to move forward as planned. Relation to Other Actions: This action will be the only one necessary. FISCAL IMPACT Current Budget: None Future Budgets: None ADDITIONAL MATERIAL

Event Map

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106


AGENDA ITEM Resolution 2019-21: Approve Resolution 2019-21 to Amend the Rules of Order for the City Council and for City Boards and Commissions RECOMMENDED ACTION Approve Resolution 2019-21 HISTORY On January 1, 2019 the current Rules of Order were adopted by Resolution 2019-03. This amendment is intended to address an issue brought forth by the City Attorney in the attached letter. He noted in reviewing the Open Meetings Act there is an amendment which requires public bodies to establish procedures to accommodate the absence of any member of the public body due to military duty. Mayor Whipple and Mayor Pro Tem Brown are proposing the changes in the proposed amendment to address that issue.

SUMMARY Authority: Chapter 6 of Mason’s Ordinances, Chapter 6 references the conduct at meetings and that the Council is responsible to for ensuring orderly conduct of meetings.

Urgency: None Relation to Other Actions: None FISCAL IMPACT Current/ Future Budget: None ADDITIONAL MATERIAL Letter from City Attorney Regarding the Open Meetings Act Tracked Proposed Amendments Resolution 2019-21 (Includes clean copy of Rules)

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RULES OF ORDER FOR THE CITY COUNCIL AND FOR CITY BOARDS AND COMMISSIONS

City Council Resolution No. 2019-21

City of Mason, Michigan

1) ORDER OF BUSINESS

a) City Council: At each regular meeting of the City Council the business to be considered shall be taken up, when applicable, for consideration and disposition in the following order:

i. Oath of Office ii. Call to Order iii. Roll Call iv. Pledge of Allegiance and Invocation v. Election of Mayor and Mayor Pro Tem vi. Public Comment vii. Presentations viii. Consent Calendar ix. Public Hearings x. Unfinished Business xi. New Business xii. Council Member Reports xiii. Manager’s Report xiv. Adjourn (Adjourn Sine Die)

b) City Boards and Commissions: At each regular meeting of a City Board or Commission the business to be considered shall be taken up, when applicable, for consideration and disposition in the following order:

i. Oath of Office ii. Call to Order iii. Roll Call iv. Election of Leadership v. Public Comment vi. Presentations vii. Approval of Minutes (if no Consent Calendar) viii. Correspondence (if no Consent Calendar) ix. Consent Calendar x. Public Hearings xi. Unfinished Business xii. New Business xiii. Liaison Report xiv. Adjourn

2) MANAGEMENT OF THE ORDER OF BUSINESS.

a) Any item of business to be considered shall be appropriately filed with the City Manager, or assigned secretary to the board/commission, by noon on the

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Wednesday of the week preceding the subject meeting. Requests by members of the body and the City Manager/secretary shall be automatically included in the Order of Business if filed in a timely manner.

b) The City Manager/secretary shall send a complete Order of Business with supporting materials to each member by close of business on the last business day of the week preceding the subject meeting. Each item submitted for inclusion in the Order of Business shall include sufficient explanation to indicate intent.

c) Any issue introduced at a meeting that does not appear on the Order of Business may be deferred for inclusion on the Order of Business of a subsequent meeting upon the request of any one member of the body, except that said issue may be added to the current Order of Business if so approved by a majority vote of the members present.

2)3) PUBLIC COMMENT

a) It is the intent of these Rules to encourage public comment and participation by interested persons that is constructive, informative, and factual in a manner conducive to the conduct of an organized, efficient and professional business meeting. Public comment shall be allowed only during the Public Comment, Presentation and Public Hearing business items, or when permitted by the meeting Chair.

b) The Public Comment business item is intended to receive comment on any topic a member of the public would like to bring to the attention of the body. A member of the public who wants to speak to a specific Order of Business item may inform the Chair that they would like to reserve their comments to a specific item of interest. The Chair will make note of the request. Prior to the debate of the specific business item by the body, the Chair will call on the individual, who may speak regarding that business item in accordance with subsection (c).

c) All public comment shall be appropriate to the conduct of a public business meeting and, if applicable, the matter under consideration. Each person shall be allowed to speak for a maximum of three (3) minutes and the Chair may limit the number of times each person is allowed to speak. The limits on time and quantity for speaking may be extended at the discretion of the Chair.

d) Any person in attendance at a meeting shall comply with the direction of the Chair as to the appropriateness of their actions or comments. The Chair shall retain discretion to disallow or stop a person from speaking or to temporarily recess the meeting at any time to maintain the order of the meeting.

e) Any person that speaks before the body shall state for the record their name, residence address and group affiliation, if any.

3)4) PRESENTATIONS. Presentations will provide a venue in the Order of Business for brief presentations that do not require formal action.

4)5) PUBLIC HEARINGS. Business items requiring a public hearing shall be placed under the related Public Hearing item for immediate consideration following the public hearing.

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5)6) CONSENT CALENDAR. A Consent Calendar may be used to allow the body to take action on numerous items at one time. Items in the Consent Calendar may include, but are not limited to, non-controversial matters such as approval of minutes, payment of bills, approval of simple motions, street closures, correspondence, etc. The body shall act upon all items listed in the Consent Calendar by a single vote without debate. Upon request by any member made prior to the vote on the Consent Calendar, an item in the Consent Calendar shall be removed from the Consent Calendar and placed in the Order of Business appropriately as determined by the Chair.

6)7) MINUTES. Meeting minutes requiring approval shall be distributed to each member with the Order of Business for the next regular meeting. There shall not be a reading of the minutes at the meeting. If the Order of Business includes a Consent Calendar, approval of the minutes shall be included in the Consent Calendar. If the minutes are removed from, or not part of, the Consent Calendar and a substantial correction, as determined by the Chair, is suggested by the Chair or a member, said correction shall be agreed to by a two-thirds vote of the members present. Corrections not determined to be substantial shall be considered agreed to by consensus unless any member challenges such determination, in which case said correction shall be treated as a substantial correction. Minutes shall be considered approved by consensus without a vote if no corrections are suggested or after all suggested corrections are agreed to as required.

7)8) UNFINISHED BUSINESS. Items considered under Unfinished Business are items or matters that have been previously addressed by the body but have not received final action

8)9) NEW BUSINESS. Items considered under New Business are items or matters that may require immediate or future action by the body.

9)10) COUNCIL MEMBER REPORTS. A Council member may provide information regarding an event, a meeting or a conference that might be of interest to the City Council or local residents. A Council Member Report should not exceed three minutes. If the subject matter requires additional time the Council member may place the matter on the Order of Business of a subsequent meeting.

10)11) CONDUCT OF BUSINESS

a) Parliamentarian: The meeting Chair shall serve as Parliamentarian unless that duty is assigned and accepted by another member. The application and enforcement of these rules is the responsibility of the Chair.

b) Reconsideration: A motion to reconsider enables a majority to bring back for further consideration a motion that has been voted on previously. The motion to reconsider can be made only by a member voting on the prevailing side and is in order only until the adjournment of the next regular meeting following the meeting during which the motion to be reconsidered was acted upon.

c) Appeal to Chair: Any decision of the Chair in applying or interpreting these Rules of Order may be appealed by a motion made at the time of the ruling being appealed and before any debate or business has intervened. The Chair shall be allowed to speak first to an appeal with each member allowed to speak once. The Chair may speak one last time after all members have been given an opportunity to speak. The

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question before the body on an appeal of the Chair shall be "Shall the decision of the Chair be sustained?" A majority or tie vote shall sustain the decision of the Chair.

d) Abstain from Voting: No member of the body shall vote on any question in which the member has a financial interest, other than the common public interest, or on any question concerning the conduct of the member, but, on all other questions, each member who is present shall vote unless excused by unanimous consent of the remaining members present.

e) Considering a Motion: A motion that does not receive a second shall not be considered to be in order.

f) Absence of a Member for Military Duty: In accordance with MCL 15.263(2) the following definition and procedures shall apply to accommodate the absence of any member from a public meeting due to military duty:

i. “Military Duty” means (a) training and service performed by an inductee, enlistee or reservist, or any entrant into a temporary component, of the armed forces of the United States, and (b) time spent in reporting for and returning from such training and service, or if rejection occurs, from the place of reporting, pursuant to a lawful order.

ii. The member of the body who will be absent from a meeting due to military duty shall notify the City Manager, or assigned secretary to the board/commission, of the intended absence and affected dates no later than the time and day stipulated in Section 2(a) of these rules as applied only to the first absence if multiple meeting absences are anticipated. The member of the body who will be absent shall provide an email address and telephone number where that member can be reached during the absence.

iii. Upon notification, the City Manager, or assigned secretary to the board/commission, shall post a notice of the affected public meeting no later than the time and day stipulated in Section 2(c) of these rules, which shall include the Order of Business for the meeting, a notification to the public of the name of the member who will be absent due to military duty, and a notification of the manner by which the member may be contacted by the public regarding the meeting.

iv. The member of the body who will be absent from a public meeting due to military duty shall be permitted to participate in, and vote on, business before the body in a manner determined by the City Manager, or their designee, to ensure 2-way communication wherever feasible, ideally utilizing a form of teleconferencing whenever possible. The member may also choose to provide written communication to the City Manager, or assigned secretary to the board/commission, indicating how they wish to vote on any item which shall be included and reported in the final tally of votes of the body.

v. The member of the body who will be absent from a public meeting due to military duty shall be considered to be present at the public meeting when that member has participated in the meeting pursuant to subsection (iv).

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11)12) ELECTION OF LEADERSHIP

a) Election: The Chair (Mayor), Vice-Chair (Mayor Pro Tem) and any other leadership of the body shall be elected pursuant to the applicable provisions of the City Charter or of the City Code if such provisions exist. Absent Charter or Code requirements, election shall be by majority vote of the members present during the first regular meeting of each calendar year.

b) Absence: In the absence or disability of the Chair and the Vice-Chair, the members present shall select by majority vote a member to be designated as Acting Chair to perform the duties of the Chair as necessary.

12)13) RULES OF ORDER

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the City Council and all City Boards and Commissions in all applicable cases in which Robert’s Rules are consistent with these Rules of Order, the City Charter, City Code, and State Statute.

13)14) SUSPEND RULES

A request to suspend the Rules of Order shall be granted only by unanimous vote of the members present.

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Introduced: Second:


RULES OF ORDER FOR THE CITY COUNCIL AND

FOR CITY BOARDS AND COMMISSIONS

June 17, 2019 WHEREAS, the process of government in the City of Mason includes the activity of a City Council as well as numerous Boards and Commissions sanctioned by the City Council, each of which can play a significant role in the conduct of the affairs of the City; and WHEREAS, the citizens of the City of Mason are best served by a City Council as well as by City Boards and Commissions that function smoothly with a firm basis for resolving questions of procedure that may arise; and WHEREAS, the City Council and City Boards and Commissions must each conduct business with the greatest measure of protection for the people and City of Mason, as well as for the Council and each Board and Commission as a body, and WHEREAS, the City Council and City Boards and Commissions must each conduct business with the greatest measure of protection and consideration of the rights of individual members and the rights of individual citizens, and WHEREAS, the application of parliamentary law is the best method yet devised to enable the City Council and City Boards and Commissions to arrive at the general will on the maximum number of questions of varying complexity in a minimum amount of time and under the most diverse set of conditions, ranging from total harmony to impassioned division of opinion, with due regard for the opinion of each member and for the right of every citizen to address the Council, a Board or a Commission; and WHEREAS, Rules of Order are the written rules of parliamentary law and are critical to ensure the most effective and efficient operation of any deliberative body; and WHEREAS, the citizens of the City of Mason will be best served when the meetings of all public bodies are conducted according to similar procedures. NOW, THEREFORE, BE IT RESOLVED, that these Rules of Order shall be the parliamentary law of the City Council and all City Boards and Commissions of the City of Mason, and shall nullify and replace any other previously approved Rules of Order; and BE IT FURTHER RESOLVED, that these Rules of Order shall be consistently applied and actively enforced at all times in relation to the orderly transaction of business in meetings, and in relation to the duties of officers in the conduct of meetings, of the City Council, as well as all City Boards and Commissions, and shall take effect at the first meeting following approval of this resolution.

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Yes ( ) No ( ) Absent ( ) CLERK’S CERTIFICATION: I hereby certify that the foregoing is a true and accurate copy of a resolution adopted by the City Council at its regular meeting held Monday, June 17, 2019 the original of which is part of the Council’s minutes.


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RULES OF ORDER FOR THE CITY COUNCIL AND FOR CITY BOARDS AND COMMISSIONS

City Council Resolution No. 2019-21

City of Mason, Michigan

1) ORDER OF BUSINESS

a) City Council: At each regular meeting of the City Council the business to be considered shall be taken up, when applicable, for consideration and disposition in the following order:

i. Oath of Office ii. Call to Order iii. Roll Call iv. Pledge of Allegiance and Invocation v. Election of Mayor and Mayor Pro Tem vi. Public Comment vii. Presentations viii. Consent Calendar ix. Public Hearings x. Unfinished Business xi. New Business xii. Council Member Reports xiii. Manager’s Report xiv. Adjourn (Adjourn Sine Die)

b) City Boards and Commissions: At each regular meeting of a City Board or Commission the business to be considered shall be taken up, when applicable, for consideration and disposition in the following order:

i. Oath of Office ii. Call to Order iii. Roll Call iv. Election of Leadership v. Public Comment vi. Presentations vii. Approval of Minutes (if no Consent Calendar) viii. Correspondence (if no Consent Calendar) ix. Consent Calendar x. Public Hearings xi. Unfinished Business xii. New Business xiii. Liaison Report xiv. Adjourn

2) MANAGEMENT OF THE ORDER OF BUSINESS.

a) Any item of business to be considered shall be appropriately filed with the City Manager, or assigned secretary to the board/commission, by noon on the

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Wednesday of the week preceding the subject meeting. Requests by members of the body and the City Manager/secretary shall be automatically included in the Order of Business if filed in a timely manner.

b) The City Manager/secretary shall send a complete Order of Business with supporting materials to each member by close of business on the last business day of the week preceding the subject meeting. Each item submitted for inclusion in the Order of Business shall include sufficient explanation to indicate intent.

c) Any issue introduced at a meeting that does not appear on the Order of Business may be deferred for inclusion on the Order of Business of a subsequent meeting upon the request of any one member of the body, except that said issue may be added to the current Order of Business if so approved by a majority vote of the members present.

3) PUBLIC COMMENT

a) It is the intent of these Rules to encourage public comment and participation by interested persons that is constructive, informative, and factual in a manner conducive to the conduct of an organized, efficient and professional business meeting. Public comment shall be allowed only during the Public Comment, Presentation and Public Hearing business items, or when permitted by the meeting Chair.

b) The Public Comment business item is intended to receive comment on any topic a member of the public would like to bring to the attention of the body. A member of the public who wants to speak to a specific Order of Business item may inform the Chair that they would like to reserve their comments to a specific item of interest. The Chair will make note of the request. Prior to the debate of the specific business item by the body, the Chair will call on the individual, who may speak regarding that business item in accordance with subsection (c).

c) All public comment shall be appropriate to the conduct of a public business meeting and, if applicable, the matter under consideration. Each person shall be allowed to speak for a maximum of three (3) minutes and the Chair may limit the number of times each person is allowed to speak. The limits on time and quantity for speaking may be extended at the discretion of the Chair.

d) Any person in attendance at a meeting shall comply with the direction of the Chair as to the appropriateness of their actions or comments. The Chair shall retain discretion to disallow or stop a person from speaking or to temporarily recess the meeting at any time to maintain the order of the meeting.

e) Any person that speaks before the body shall state for the record their name, residence address and group affiliation, if any.

4) PRESENTATIONS. Presentations will provide a venue in the Order of Business for brief presentations that do not require formal action.

5) PUBLIC HEARINGS. Business items requiring a public hearing shall be placed under the related Public Hearing item for immediate consideration following the public hearing.

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6) CONSENT CALENDAR. A Consent Calendar may be used to allow the body to take action on numerous items at one time. Items in the Consent Calendar may include, but are not limited to, non-controversial matters such as approval of minutes, payment of bills, approval of simple motions, street closures, correspondence, etc. The body shall act upon all items listed in the Consent Calendar by a single vote without debate. Upon request by any member made prior to the vote on the Consent Calendar, an item in the Consent Calendar shall be removed from the Consent Calendar and placed in the Order of Business appropriately as determined by the Chair.

7) MINUTES. Meeting minutes requiring approval shall be distributed to each member with the Order of Business for the next regular meeting. There shall not be a reading of the minutes at the meeting. If the Order of Business includes a Consent Calendar, approval of the minutes shall be included in the Consent Calendar. If the minutes are removed from, or not part of, the Consent Calendar and a substantial correction, as determined by the Chair, is suggested by the Chair or a member, said correction shall be agreed to by a two-thirds vote of the members present. Corrections not determined to be substantial shall be considered agreed to by consensus unless any member challenges such determination, in which case said correction shall be treated as a substantial correction. Minutes shall be considered approved by consensus without a vote if no corrections are suggested or after all suggested corrections are agreed to as required.

8) UNFINISHED BUSINESS. Items considered under Unfinished Business are items or matters that have been previously addressed by the body but have not received final action

9) NEW BUSINESS. Items considered under New Business are items or matters that may require immediate or future action by the body.

10) COUNCIL MEMBER REPORTS. A Council member may provide information regarding an event, a meeting or a conference that might be of interest to the City Council or local residents. A Council Member Report should not exceed three minutes. If the subject matter requires additional time the Council member may place the matter on the Order of Business of a subsequent meeting.

11) CONDUCT OF BUSINESS

a) Parliamentarian: The meeting Chair shall serve as Parliamentarian unless that duty is assigned and accepted by another member. The application and enforcement of these rules is the responsibility of the Chair.

b) Reconsideration: A motion to reconsider enables a majority to bring back for further consideration a motion that has been voted on previously. The motion to reconsider can be made only by a member voting on the prevailing side and is in order only until the adjournment of the next regular meeting following the meeting during which the motion to be reconsidered was acted upon.

c) Appeal to Chair: Any decision of the Chair in applying or interpreting these Rules of Order may be appealed by a motion made at the time of the ruling being appealed and before any debate or business has intervened. The Chair shall be allowed to speak first to an appeal with each member allowed to speak once. The Chair may speak one last time after all members have been given an opportunity to speak. The

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question before the body on an appeal of the Chair shall be "Shall the decision of the Chair be sustained?" A majority or tie vote shall sustain the decision of the Chair.

d) Abstain from Voting: No member of the body shall vote on any question in which the member has a financial interest, other than the common public interest, or on any question concerning the conduct of the member, but, on all other questions, each member who is present shall vote unless excused by unanimous consent of the remaining members present.

e) Considering a Motion: A motion that does not receive a second shall not be considered to be in order.

f) Absence of a Member for Military Duty: In accordance with MCL 15.263(2) the following definition and procedures shall apply to accommodate the absence of any member from a public meeting due to military duty:

i. “Military Duty” means (a) training and service performed by an inductee, enlistee or reservist, or any entrant into a temporary component, of the armed forces of the United States, and (b) time spent in reporting for and returning from such training and service, or if rejection occurs, from the place of reporting, pursuant to a lawful order.

ii. The member of the body who will be absent from a meeting due to military duty shall notify the City Manager, or assigned secretary to the board/commission, of the intended absence and affected dates no later than the time and day stipulated in Section 2(a) of these rules as applied only to the first absence if multiple meeting absences are anticipated. The member of the body who will be absent shall provide an email address and telephone number where that member can be reached during the absence.

iii. Upon notification, the City Manager, or assigned secretary to the board/commission, shall post a notice of the affected public meeting no later than the time and day stipulated in Section 2(c) of these rules, which shall include the Order of Business for the meeting, a notification to the public of the name of the member who will be absent due to military duty, and a notification of the manner by which the member may be contacted by the public regarding the meeting.

iv. The member of the body who will be absent from a public meeting due to military duty shall be permitted to participate in, and vote on, business before the body in a manner determined by the City Manager, or their designee, to ensure 2-way communication wherever feasible, ideally utilizing a form of teleconferencing whenever possible. The member may also choose to provide written communication to the City Manager, or assigned secretary to the board/commission, indicating how they wish to vote on any item which shall be included and reported in the final tally of votes of the body.

v. The member of the body who will be absent from a public meeting due to military duty shall be considered to be present at the public meeting when that member has participated in the meeting pursuant to subsection (iv).

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12) ELECTION OF LEADERSHIP

a) Election: The Chair (Mayor), Vice-Chair (Mayor Pro Tem) and any other leadership of the body shall be elected pursuant to the applicable provisions of the City Charter or of the City Code if such provisions exist. Absent Charter or Code requirements, election shall be by majority vote of the members present during the first regular meeting of each calendar year.

b) Absence: In the absence or disability of the Chair and the Vice-Chair, the members present shall select by majority vote a member to be designated as Acting Chair to perform the duties of the Chair as necessary.

13) RULES OF ORDER

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the City Council and all City Boards and Commissions in all applicable cases in which Robert’s Rules are consistent with these Rules of Order, the City Charter, City Code, and State Statute.

14) SUSPEND RULES

A request to suspend the Rules of Order shall be granted only by unanimous vote of the members present.

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201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us

TRAFFIC CONTROL (T/C) ORDER T/C ORDER NUMBER: 19-01 RECINDS T/C ORDER: N/A

Authority

City Council Per City of Mason Code of Ordinances, Chapter 4, Section 4.6; Michigan Vehicle Code Act 300 of 1949, 257.606 and Unified Traffic Code R28.1153 Rule 153: for the administration, regulation, issuance and approval of traffic a control orders for the traffic, streets, highways and parking under jurisdiction of local authority.

Staff Per Michigan Vehicle Code Act 300 of 1949, 257.627 Speed Limits, Section (2)(e) and (5)(c): A determination was made Sycamore Street has 12 or more vehicular access points within 1/10 mile. The posted speed limit is 25 miles per hour.

Area and Type of Order

Location West Sycamore Street from Jefferson Street to State Street. Traffic control device or signs erected on: July 23, 2018

Determination After a citizen complaint and traffic determination was made by the Mason Police Department incident number 1856300811 the traffic control order is required for posting the speed limit.

Staff Review The Chief of Police and the City Engineer have reviewed and agree that this Traffic Control Order is issued in accordance with standard and accepted engineering practices as adopted in the Michigan Vehicle Code and/or Michigan Uniform Traffic Code. Clerk’s Certification I hereby certify that the foregoing is a true and accurate copy of a traffic control order as approved by the City Council at its regular meeting held Monday, June 17, 2019, the original of which is part of the City Council minutes. This Traffic Control Order is effective upon filing with the City Clerk, the County Clerk, and when the official traffic control signs conforming to the mandate of this order have been erected, whichever is later.

_____________________________ Sarah Jarvis, City Clerk City of Mason, Ingham County

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http://www.mason.mi.us/


AGENDA ITEM • Public Hearing on the Special Assessment Roll for the 2019 Kern’s Road Improvements Special Assessment

District 2019-1 • Resolution 2019-22: Approve Resolution 2019-22 for Project No. 2019-1 Kerns Road Special Assessment

District (Resolution #5)

RECOMMENDED ACTION • Hold the Public Hearing • Approve Resolutions 2019- 22 HISTORY Project 2019-1 is a Special Assessment for Kerns Road Improvements including street, curb and gutter, storm drain and related improvements for the parcels listed on Exhibit A. Resolution number 1 declared the intent for the improvements to proceed and directed the City Engineers to make plans and estimates for the improvements. Resolution number 2 ordered the City Clerk to notice the property owners abutting the project of the Hearing of Necessity which allowed for public comment on the improvements. Resolution number 3 determined that the City Council agreed to make the improvements and cost of the project and directs the City Assessor to submit the special assessment roll. Resolution number 4 ordered the City Clerk to notice property owners abutting the project of the Notice of Public Hearing, which allows public comment on the roll. The purpose of this public hearing is to review and hear objections to the special assessment roll. Appearance and protest at the hearing, in person or in writing, are required in order to appeal the action of the City Council in approving the special assessment roll and/or the amount of an assessment to the state tax tribunal. Notice of Public Hearing gives homeowners a chance to make comments about the project and to view the estimated cost of the project. Kerns Road street reconstruction is part of the 2019-2020 street plan and will be funded using the street appropriation from tax revenue. Following the policy on enhanced benefits, including new street, storm sewer and curb and gutter, the City will contribute 50% with the remaining 50% being assessed to the benefiting property owners listed on Exhibit A. Staff recommends applying the money received from the State of Michigan for PA 207 of 2018 to the taxpayer’s portion of the special assessment. The money received is $94,699.18 and reduces the total cost to assess property owners to $344,696.55. This reduces the property owners share to 39%. Special Assessment Resolution 5 confirms the special assessment roll and directs the Treasurer to collect the funds with the July 2020 taxes. The City typically charges interest for assessments based on the average rate for a loan plus 1% to process the special assessment payments. After checking with three local banks, if we were to get a loan, the interest rate plus 1% would be 4.35%. The interest rate has been left blank in the proposed resolution for the Council to determine.

SUMMARY Authority: Section 11 of the City of Mason Charter and Section 66 of the City of Mason Ordinance provides guidelines for special assessment procedures. Act 246 of 1931, MCL 117.4d(1)(a) and MCL 211.741 Urgency: Project is planned for the 2019-2020 budget year.

Relation to Other Actions: The Council will consider the award of the project during this meeting, if approved.

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FISCAL IMPACT Current/ Future Budget: Funds have been budgeted for the Kerns Road street work in the 2019-2020 fiscal year with contributions from the Special Assessment District.

ADDITIONAL MATERIAL Resolution 2019- 22 (with Exhibit A: Special Assessment Roll for Project 2019-01 with Legal Descriptions)

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Introduced: Second:


RESOLUTION NO. 5 FOR PROJECT NO. 2019-1

2019 KERNS ROAD IMPROVEMENTS SPECIAL ASSESSMENT

June 17, 2019 WHEREAS, pursuant to due notice to all interested parties, this City Council did meet on Monday, June 3, 2019, in the City Hall, 201 West Ash Street, Mason, Michigan, for the purpose of reviewing the special assessment roll and hearing any objections thereto for the 2019 Kerns Road Improvements Special Assessment District - 2019-1; and WHEREAS, at the time and place designated for said meeting, the meeting was duly called to order and the opening of the hearing for objections to the special assessment roll, prepared by the City Assessor and on file with the City Clerk, was announced, said roll assessing the cost of certain Kerns Road improvements against the benefiting properties; and WHEREAS, objections were heard or filed in writing with the City Clerk and the following adjustment or corrections, if any, were made; and

WHEREAS, the City Council now desires to confirm the special assessment roll attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City Council hereby designates the special assessment district as the “Kerns Road Special Assessment District - 2019-1.”

2. The special assessment roll as prepared and reported to the City Council by the City

Assessor shall be designated as the “Special Assessment Roll, Kerns Road Special Assessment District 2019-1” in the final amount of $344,696.55 is hereby adopted and confirmed, and the City Clerk is hereby directed to endorse thereon this date of confirmation.

3. The special assessment roll shall be divided into fifteen (15) equal annual installments.

The first installment shall be due on July 1, 2020, and the fourteen (14) subsequent installments shall be due on July 1 of the succeeding years thereafter. Special assessments may be paid in full on or before August 31, 2020, without interest. Thereafter, installments of the special assessment roll shall bear interest at the rate of __________________ percent (X%) per annum, commencing on September 1, 2020, payable annually on the due date of each installment after the first installment. If any installment is not paid when due then the same shall be deemed to be delinquent and

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there shall be collected thereon in addition to the interest above provided, a penalty at the rate of one percent (1%) for each month or fraction thereof that the same remains unpaid before being reported for reassessment upon the City tax roll. In the event the City Council determines that it is in the best interest of the district and the City at large to issue bonds pledging the receipts of said special assessment roll and the full faith and credit of the City; then and in that event, the interest on the unpaid installments shall be adjusted to not more than one percent (1%) greater than the average interest rate at which the bonds were sold. Said interest shall be payable annually on each installment due date.

4. Any of the unpaid balance due on the special assessment roll may be paid in full on any

installment date, together with interest due to said payment date. 5. The assessments made in said special assessment roll are hereby ordered and directed to

be collected. The City Clerk shall deliver the special assessment roll to the City Finance Director/Treasurer with the proper warrant attached, commanding the City Finance Director/Treasurer to collect the assessments therein in accordance with the directions of the City Council with respect thereto, and the City Finance Director/Treasurer is authorized and directed to collect the amounts assessed as they become due pursuant to the terms of this resolution and the provisions of the applicable statutes of the State of Michigan.

6. All resolutions and parts of resolutions insofar as they conflict with the provisions of this

resolution be, and the same are, hereby rescinded.

Yes ( ) No ( ) Absent ( )

CLERK’S CERTIFICATION: I hereby certify that the foregoing is a true and accurate copy of a resolution adopted by the City Council at its regular meeting held Monday, June 17, 2019 the original of which is part of the City Council minutes.


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Special Assessment Roll 2019-1Kerns Road Special Assessment District 2019-1

6/14/2019 2:49 PM

EXHIBIT A

Parcel # Owners Name Property Address Mailing AddressLegal

DescriptionFront Linear

FootStreet &

Storm Sewer Curb & Gutter Total CostCost to Taxpayer

(Total Cost x 50%) % of total PA 207 of 2018

Cost to Taxpayer (Total Cost x 50% - PA 207

2018)

Cost to City (Total Cost x

50% + PA 207)

33-19-10 228.02 21.40 reduce taxpayers portion

05-101-006 Dart Properties II LLC Kerns Po Box 116, 500 Hogsback, Mason MI 48854 See Attached 785.00 $178,995.70 $16,799.00 $195,794.70 $97,897.35 22.28% $21,098.97 $76,798.38 $118,996.32

05-101-011 Mason Auto Body Repair LLC 805 Kerns 805 Kerns Rd, Mason MI 48854 See Attached 513.00 $116,974.26 $10,978.20 $127,952.46 $63,976.23 14.56% $13,788.25 $50,187.98 $77,764.48

05-101-012 BOOM Management LLC 809 Kerns 3711 W Howell Rd, Mason MI 48854 See Attached 124.00 $28,274.48 $2,653.60 $30,928.08 $15,464.04 3.52% $3,332.83 $12,131.21 $18,796.87

05-101-013 Archy's & Sons Inc 807 Kerns 4148 Legion Dr, Mason MI 48854 See Attached 377.00 $85,963.54 $8,067.80 $94,031.34 $47,015.67 10.70% $10,132.88 $36,882.79 $57,148.55

05-102-002 Aurora Rose Real Estate LLC 812 Kerns 812 Kerns Rd, Mason MI 48854 See Attached 200.00 $45,604.00 $4,280.00 $49,884.00 $24,942.00 5.68% $5,375.53 $19,566.47 $30,317.53

05-102-007 Cook & Somerville Holdings LLC 700 Acme Po Box 371, Mason MI 48854 See Attached 513.00 $116,974.26 $10,978.20 $127,952.46 $63,976.23 14.56% $13,788.25 $50,187.98 $77,764.48

05-102-008 Dart Properties II LLC 845 Howell Po Box 116, 500 Hogsback, Mason MI 48854 See Attached 417.00 $95,084.34 $8,923.80 $104,008.14 $52,004.07 11.84% $11,207.99 $40,796.08 $63,212.06

05-102-009 Child & Family Services Capital Area 830 Kerns 4287 Five Oaks Dr, Lansing MI 48911 See Attached 170.00 $38,763.40 $3,638.00 $42,401.40 $21,200.70 4.82% $4,569.20 $16,631.50 $25,769.90

05-152-003 Howery, Roger 800 N Cedar 1633 Plains, Leslie MI 49251 See Attached 69.70 $15,892.99 $1,491.58 $17,384.57 $8,692.29 1.98% $1,873.37 $6,818.91 $10,565.66

05-152-015 J & E Associates Kerns 2200 Almond Rd, Williamston MI 48895 See Attached 354.64 $80,865.01 $7,589.30 $88,454.31 $44,227.15 10.07% $9,531.90 $34,695.26 $53,759.05

Totals $878,791.46 $439,395.73 $94,699.18 $344,696.55 534,094.91$

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AGENDA ITEM: Authorize Change Order to the 2018 Local Streets Contract with Rieth-Riley Construction Company, Inc. for Kerns Road Project (CIP 2017-S11) in the amount of $936,163.00

RECOMMENDED ACTION Authorize Change Order HISTORY The City applied for grant funds for the Kerns Road project which restricted our ability to bid the project prior to getting notice of award. Now that the City has been notified that no funding will be available for the project and that it can be bid, it is no longer the ideal time to bid construction projects and the City would likely get unfavorable bids. Staff reached out to Reith Riley who has an open contract with the City determine whether they would be willing to consider a change order to add this project at their unit prices they bid previously. They agreed that weather permitting, they could get the project completed this fall or early spring of 2020. They were willing to honor all of the bid prices except for the asphalt which has increased in cost since their bid. There were some items not included in their original bid that they were willing to negotiate while staying under the engineer estimate for the project. Due to the timing required to bid, their proven quality work and their price being under budget, there is no advantage to seeking other bids at this time. Staff is recommending authorizing the change order.

SUMMARY Authority: City Ordinance Sec. 2-84 (Related Excerpt): The City Council shall let all contracts over $5,000, all contracts for new construction, and all contracts which cannot consummated with funds provided in the current budget. Urgency: This will allow the project to be put on their schedule so it can hopefully start this construction season.

Relation to Other Actions: This is the only action necessary. FISCAL IMPACT Current/ Future Budget: Funds have been budgeted for the Kerns Road street work in the 2019-2020 fiscal year budget.

ADDITIONAL MATERIAL None

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AGENDA ITEM Approval of Designated Elected Official Representative(s) to attend the Michigan Municipal League Annual Convention on September 25-27, 2019 in Detroit, MI RECOMMENDED ACTION Council’s Pleasure

HISTORY The Michigan Municipal League has announced their Annual Convention Conference. According to MML, local officials and experts come together for a few days each fall to learn the new programs and strategies that will improve their communities. In the past, it has been beneficial to send a representative from the Council and it is customary for the Council to designate that representative to attend based on budget constraints. Only Mayor Whipple has expressed interest in attending and being the designated representative.

SUMMARY Authority: Not applicable.

Urgency: A timely decision will allow the City to make reservations at the lowest “early-bird” rates once they are announced. Relation to Other Actions: Representatives will brief the Council following their attendance at the Convention. FISCAL IMPACT Current Budget: The Council’s total budget for conference and travel in 2018-19 is $3,000. Costs per individual member will likely be between $700-900 (including registration, hotel, and meals). Future Budgets: None. ADDITIONAL MATERIAL

None

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201 West Ash Street; Mason, MI 48854-0370 Office: 517.676.9155; Website: www.mason.mi.us

City Manager’s Report: June 14, 2019

ACTIVE PROJECTS STATUS UPDATES (PROJECTS NOT COORDINATED BY THE CITY)

Project Name Status 213 East Street A request has been received from Service Master, Inc. for joint preliminary and final site plan

approval related to a change of use and construction of an 11-space parking lot. 202 & 206 Mason Street, 332 Center Street

At their June 11, the Planning Commission approved a joint Preliminary and Final Site Plan request from Doberman Technologies, to demolish structures at 202 and 206 Mason Street, and 332 Center Street, and construct a new 3,500 sq ft commercial building along with a 24-space asphalt parking lot. Staff is currently reviewing the land combination application and anticipates a building permit application in the near future.

318 W. Kipp - Klavon’s 228 W. Kipp - Klavon’s

A Certificate of Occupancy is being evaluated. Staff has met with and continues to work with property owners toward a Special Use/Site Plan Application for the development of the overflow parking lot at 228 W. Kipp.

322 S. Jefferson Commercial Bank

Building permits are active for interior renovation of offices on the second floor.

402 S. Jefferson (former Baja Grill)

The building permit is active for interior and exterior renovations.

201 W. Ash City Hall

Anticipate installation of T-Mobile equipment to begin when time permits for company.

154 W. Maple (former shoe store)

Building permit has been issued. A Letter of Intent is being issued for support of the project at a lower amount than requested. Developer is evaluating the feasibility of the project.

600 Buhl St. Ingham Animal Shelter

Certificate of Occupancy has been issued. Demolition of old structure in progress.

652 Hull Rd New Goodwill

Building permit application is under review.

400 S. Cedar St Harvey Education Center

State building permit active for construction of new addition as part of the Phase 1 Bond Project. More information available at: http://bondprojects.masonk12.net/.

801 N. Cedar St. (City Limits)

Building permit application is under review to construct a 4,828 sq ft addition along with additional parking.

525 N. Cedar Building permit is active for Timeless Treasures, for the renovation of an existing building to be used as an antique mall with vendor spaces.

Ash/Cedar (M-36) - MDOT The lights are installed, waiting for Consumers to connect power to the new signals to become operational. Connection date is pending.

SUBDIVISIONS Subdivisions require three stages of approval before site plan approval and building permits can be issued: (1) Tentative Preliminary Plat, (2) Final Preliminary Plat, (3) Final Plat.

Enclave at Rayner Ponds Subdivision (19 lots, 1 park)

The City has approved a Tentative Preliminary Plat (Stage 1) and is waiting to receive an application for Final Preliminary Plat (Stage 2).

Rayner Ponds – Phase 4 Subdivision (16 lots)

The City approved a Tentative Preliminary Plat in January of 2018 (Stage 1). City Council approved the Final Preliminary Plat (Stage 2) on January 21, 2019. The applicant will submit a Final Plat for approval (Stage 3) next.

OPERATIONS AND COMMUNITY RELATIONS • On May 27th the City hosted school children from Steele Street Elementary for a visit at City Hall. • Off. Michele was re-certified in LEIN TAC an advanced level of training in CJI systems.

Staffing Updates: • New Hires/Promotions: Erica Bartlett started as part-time Custodian on June 3. Shaun O’Berry started as a full-time DPW

Laborer on June 10. • Open Positions: Part-time Administrative Assistant-Community Development – will be reposted soon. Full-time Police

Officer – interviews have been scheduled.

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http://bondprojects.masonk12.net/

LARGE CITY PROJECTS

FY 2018-2019 Project Project Name/Description Status Completed STREETS, SIDEWALKS, BRIDGES (S) 2017-S6 South St - Northbrook to City Limits Complete Sep 2017-S7 Avon Street - All Complete Sep 2017-S8 Northbrook - South to Carom Circle Complete Sep 2017-S9 S. Jefferson - Oak Street to Kipp

Road Works has started.

2017-S10 Sidewalk Program – Downtown and Summerwood

Work downtown completed. Working in Summerwood.

2018-S1 MDOT- Temple Street Safety Grant Awaiting MDOT comments and authorization to bid.

2018-S32 Columbia - Cedar to US 127 Complete Sep UTILITIES: SANITARY SEWER, STORM WATER, AND WATER DISTRIBUTION (U)

2018-U1 Utilities for Properties on Kipp Road Complete Sep 2017-U3.2 Waste Water Treatment Plant

Upgrades Study Complete Oct

2017-U3.3 Design of the New DPW Facility Delayed until future FY (2019-2020) N/A 2017-U6 Abandon Wells by Airport Delayed until future FY (2021-2022) N/A 2017-U9 Northbrook - South to Carom Circle Complete Sep 2017-U10 S. Jefferson - Oak St to Kipp Road See 2017-S9 above

2017-U12 300,000 G Storage Tank Top Sealing Removed, included with WWTP Upgrade Project N/A 2017-U13 Well No. 7 Rebuild Complete May 2017-U15 Replace Two Fire Hydrants

Behind Mason Plaza Delayed until future FY (2019-2020) N/A

2017-U16 Cathodic Protection for Ground Storage Tank

Delayed until future FY (2020-2021) N/A

2017-U17 High Service Pump No. 1 Rebuild Complete Mar 2017-U18 Replace Chlorine Analyzer Complete Aug 2018-U35 BS&A Work Order Application Awarded May 20, 2019; Installation anticipated first

quarter of FY 2019-2020 May

2018-U36 Sewer Push Camera Replacement Complete Nov 2018-U37 Log Jam Removal Sycamore Creek Complete Nov PARKS/ CEMETERY/ FORESTRY/ NONMOTORIZED (P) 2017-P8 Laylin Park Improvements Staff finishing up improvement, rain has caused

delays

2018-P1 Howell Road - (Dart Trailhead) Complete Nov 2018-P2 Howell Road - Hayhoe Riverwalk Complete Nov 2018-P3 Planning: 5-year Parks/Recreation

Plan; Bond Park Improvements Technical work is underway and will continue, along with public engagement, through the summer.

2018-P5 City Tree Evaluation Evaluation is completed and reports delivered. Jun MOTOR VEHICLE POOL (MVP) 2017-MVP6 1/2 Ton 2x4 Pickup Truck Complete Sep 2017-MVP7 Mower Complete Jul 2017-MVP8 Police Cars Complete Jan 2017-MVP9 Large Items (Leaf Vacuum) Complete Nov 2017-MVP10 5-yard Dump/Plow Truck Complete (Build Out with Equipment Next Year) May 2017-MVP18 Command Vehicle Complete Oct 2017-MVP30 Front End Material Loader Complete Nov

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BUILDING, PROPERTY, EQUIPMENT (B) 2017-B1 Library- Facility Evaluation The evaluation has concluded. Jun 2017-B3.1 Police: Portable Radios Complete Oct 2017-B4 City Hall Landscaping and Lighting Phase 1 completed. Phase 2/3 scheduled as time

and budget allows.

2017-B6 Fire: Fire Engine 809/Tower 808 Truck is on order; completion anticipated 2020

2018-B4 IT: BS&A Timesheet Program Delayed until future FY (2020-2021) N/A 2018-B4 IT: BS&A Cemetery and HR Upgrade Complete Nov 2018-B6 IT: AV Room Technology Patch Installation planned to start June 18 and be

complete for the next Council Meeting (July 1)

2018-B7 Planning: Cedar/127 Corridor (Transportation and Land Use)

Moved to 2019-2021 – integrate with master plan N/A

2018-B24 City Hall Rental Space Furniture Replacement

Completed June

FY 2019-2020

Project Project Name/Description Status Completed 2019 Local Streets See attached flyer.

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City of Mason 201 W. Ash Street, Mason, MI 48854

2019 Capital Street Maintenance & Detour Routes Last updated June 10, 2019

Below is a list of the capital street maintenance projects that will take place in the City of Mason beginning in the spring of 2019. A map of the project areas can be found on the reverse side of this brochure. Additional information about each project can be found in our Capital Improvement Program (CIP). A copy of our CIP is available on our website at www.mason.mi.us. Location Description Begin – End Dates* Alternative Route 1 Walnut Street –

Columbia Street to North End

Pre-work is beginning now which is separate from the work related to this notice. Pre-work may consist of water main valve replacement and verifying water services. Work will include mill and fill, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA).

May 28 – August 9

Route will remain open during construction, delays possible.

2 W. Elm Street – South Lansing Street to Jefferson Street

Work will include street reconstruction, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA).

May 28 – August 9 Route will remain open during construction, delays possible.

3 Park Street - Elm Street to Oak Street

Work will include street reconstruction, concrete work, and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA).

May 28 – August 9 Route will remain open during construction, delays possible.

4 S. Jefferson Street – Oak Street to Kipp Road

Work will include mill and fill South Street to Kipp and Ash to Oak; full reconstruction Oak Street to South Street including utility repairs. Work will involve some concrete work and ensuring sidewalk ramps are compliant with the American’s with Disabilities Act (ADA).

June 10 – August 20 Local and emergency vehicles only. Detour routes will be posted – see map: • S. Lansing Street from

Ash Street to Jefferson Street

• Barnes Street from Ash Street to South Street

5 Temple Street – East Columbia Street to East Ash Street

Construction of two, raised crosswalks at Columbia/Temple streets, and Maple/Temple with pedestrian signals and flashing beacons on advance warning signs.

Summer 2019 Specific dates TBD.

TBD

Stay up to date! * Project schedules are subject to change. You can get updates several ways:

517-676-9155 www.mason.mi.us @CityofMason

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City of Mason 201 W. Ash Street, Mason, MI 48854

2019 Capital Street Maintenance Projects

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