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MONTECITO FIRE PROTECTION DISTRICT
AGENDA FOR THE REGULAR MEETING
OF THE BOARD OF DIRECTORS
Montecito Fire Protection District Headquarters
595 San Ysidro Road
Santa Barbara, California
October 23, 2017 at 2:00 p.m.
Agenda items may be taken out of the order shown.
1. Public comment: Any person may address the Board at this time on any non-agenda matter
that is within the subject matter jurisdiction of the Montecito Fire Protection District. (30
minutes total time allotted for this discussion.)
2. Recognition of Lifesaver Award. (Strategic Plan Goal 7.3)
3. That the Board of Directors approve and authorize the President to execute Side Letter
Agreement amending Section 42 of the Memorandum of Understanding between the
Montecito Firefighter’s Association and the Montecito Fire Protection District regarding
the probationary period for newly promoted employees. (Strategic Plan Goal 7.3)
4. That the Board of Directors approve and authorize the Fire Chief to execute a contract with
Best Contracting Services in the amount of $238,755 for the removal and replacement of
the roof underlayment system at District Fire Station 1. (Strategic Plan Goal 6.1)
5. Discussion item: Report on Fire Danger Signs presented by Ad-Hoc Committee. (Strategic
Plan Goal 3.3)
6. Review and approve financial statements of August and September 2017. (Strategic Plan
Goal 9.1)
7. Review PARS OPEB Trust Program statement for June and July 2017. (Strategic Plan Goal
9.1)
8. Approval of Minutes of the September 25, 2017 Regular Meeting.
9. Fire Chief’s report.
10. Board of Director’s report.
11. Suggestions from Directors for items other than regular agenda items to be included for the
November 27, 2017 Regular Board meeting.
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Agenda Item #3
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Side Letter Agreement
To the Memorandum of Understanding between the
Montecito Firefighter’s Association and the
Montecito Fire Protection District
October 23, 2017
This side letter of agreement shall replace the entirety of Section 42 of the Memorandum of
Understanding between the Montecito Firefighter’s Association and the Montecito Fire
Protection District dated June 29, 2016.
Probationary Period of Newly Promoted Employees
The probationary period of newly promoted employees shall begin on the official date of
appointment.
Each newly promoted employee shall serve a probationary period of twelve (12) months in the
new position. Upon completion of the probationary period, the employee shall receive a written
evaluation of their job performance.
Montecito Firefighters Association Montecito Fire Protection District
_____________________________ _____________________________
Alex Broumand Peter vanDuinwick
President President
_____________________________ ______________________________
Aaron Briner Chip Hickman
Treasurer Fire Chief
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Agenda Item #4
Reg Pg. 7
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STAFF REPORT Prepared for: Montecito Fire Protection District Board of Directors Prepared by: Chief Hickman, Fire Chief Date: October 23, 2017 Topic: Bid Award; Fire Station 1 Roof Replacement
Summary
The District solicited bids for the removal and replacement of the roof underlayment system at Fire Station 1 in September 2017 in accordance with the Public Contract Code Section 20813. Background
The roof at Fire Station 1 leaked significantly in several locations during the winter of 2017. These leaks caused interior damage and should be repaired prior to the coming winter. Discussion
Request for proposals were solicited for this project. Project description, scope of work, and submission information was posted on the District website, direct mailed to contractors, and published in the Santa Barbara News Press. A public bid opening was conducted at Fire Station 1 on October 11, 2107. Three bids were received and evaluated. The lowest, responsive bidder was Best Contracting Services; their bid was $238,755. Conclusion
Staff recommends that the Board authorize the Fire Chief to enter into a contract with Best Contracting Services, the lowest, responsive bidder, in the amount of $238,755 for the removal and replacement of the roof underlayment system at Fire Station 1. Strategic Plan Reference
Strategic Plan Goal #6: Strengthen our Infrastructure
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RequestforCompetitiveSealedBids
TheMontecitoFireProtectionDistrict(MFPD)invitationtobidfor:
ITB#2017-001Removal&ReplacementofRoofUnderlaymentSystemat
FireStation1
PROJECTDESCRIPTION–
Duringthewinterstormsof2017,MontecitoFireStation1at595SanYsidroRoadexperiencedmultiplesignificantleaksfromtheroofinseveralareasthroughouttheentirebuilding.Duetotheageoftheroofandthewidespreadleakissue,MFPDisseekingbidsfromqualifiedlicensedcontractorstofurnishandinstallanewunderlaymentsystemontheentireroofstructureatFireStation1.
ScopeofWork:
Provideallnecessarymaterials,laborandequipmenttocompleteinstallationofanewroofunderlaymentsystemundertheclaytileroofatFireStation1.
- Removeexistingtilesascarefullyaspossiblefromtheroofareatoreinstalllater.- Removeunderlaymenttosheathingandhaulawayalldebris.- InspectSheathingforpossiblewoodrotordamage,ifanynotifyMFPD.- Installanappropriatenewunderlaymentsystemequivalenttoorimprovingon
theexisting.- Installanappropriatenewtwistedtiewiresystemtomatchexisting.- Installnewcopperdripedgetomatchexisting.- Installnewcoppervalleymetaltomatchexisting.- Installnewcoppersheetmetalflashingtomatchexisting.(Existingz-bar,
chimneycapsandgutterstoremain.)- Reinstallexistingtilematchingtheoriginalinstallationasclosetoexisting
conditionsaspossibleandsecurewithappropriatetie-wiretomatchexisting.
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- Installtwo(2)flashingsperpipepenetration.- Workcompletewithatleast5-yearwarranty(fromdateofcompletion)on
workmanshipagainstleakage.- Jobsitewillbefreeandclearofalldebrisuponcompletion.
SubmissionInformation:
Biddersmustcomplywiththefollowingsubmissionprocedures:
1. Sealedbidsshallbesubmittedmarked“FireStation1–RoofReplacementBid”ontheoutsideoftheenvelope,addressedto:
MontecitoFireDepartmentAttn:AlanWidling,BattalionChief
595SanYsidroRoadSantaBarbara,CA93108
Bidswillbeaccepteduntil4:00PMOctober9,2017.Bidsreceivedafterthistimewillbereturnedunopened.Faxedbidswillnotbeaccepted.
2. WITHDRAWALOFBID:Abidderwillbepermittedtowithdrawtheirbidunopenedafterithasbeendepositedifsuchrequestisreceivedinwritingpriortothetimespecifiedfortheopeningofthebids.
3. OPTIONALSITEVISIT:AnyprospectivebiddermayrequestatourofthepropertybycontactingMFPDat(805)969-2537andrequestingtheirnameandphonenumberbeplacedonacallbacklist.Subsequently,adesigneeoftheMFPDwillmakecontactandscheduleasitetour.Prospectivebiddersshallnotenterthesitewithoutreceivingpriorpermission.
4. RESERVATIONOFRIGHTS:MFPDreservestherighttorejectanybids,towaivetechnicalorlegaldeficiencies,andtoacceptanybidthatitdeemstobeinthebestinterestofMFPD.
5. WARRANTY:Thecontractorshallsubmitacopyofmanufacturer’swarrantyindicatingdurationofsaidwarrantyandinstallallproductsaccordingtomanufacturer’sinstructions.
6. SPECIFICATIONS:Thebiddershallfurnishinformationrelatedtothespecificationsoftheproductsbeingused.
7. PREVAILINGWAGE:Thisprojectshalladheretoalllawsandrequirementspertainingtoprevailingwage.TheawardedlicensedcontractormustbeproperlyregisteredandqualifiedwiththeDepartmentofIndustrialRelations(DIR).
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8. COST/SCHEDULE:Thebiddershallfurnishacostproposalandscheduleaspart
ofthepackage.ThecontractorshallcompletetheworkbyDecember22,2017.
9. SEPARABILITY:MFPDwillacceptonlyfullpackagesforallrequestedelements.Bidssubmittedwithoutallscopeofworkitemsincludedshallbedisqualified.
10. Acopyofapplicableinsurancecertificate(s)mustaccompanybids.Minimumcoverageis$1,000,000peroccurrence,$2,000,000aggregateongeneralliability,andWorker’sCompensationcoverageincompliancewithStateLaw.
AwardofBid:
ApublicbidopeningwillbeheldonOctober11,2017at4:00PMintheconferenceroomatMontecitoFireStation1,595SanYsidroRoad,SantaBarbara.TheBoardofDirectorswillapprovethecontractatthefollowingscheduledboardmeetingorifdeemednecessary,aspecialmeetingwillbenoticedandconvenedtofacilitatetimelycompletionoftheproject.ThecontractwillbeawardedtothelowestresponsiblebidderinaccordancewiththecompetitivebidproceduressetoutinthePublicContractCodesection20813.
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Sealed Bid Opening - ITB# 2017-001Removal & Replacement of Roof Underlayment System Fire Station 1DATE BIDDER BID AMOUNT
10/11/2017 Best Contracting Services, Inc. $238,755.00
10/11/2017 WRS, Inc. $285,000.00
10/11/2017 Craig Roofing $256,115.00
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Agenda Item #6
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Reg Pg. 16
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Fund 3650 Fund 3651 Fund 3652 Fund 3653
General Pension Obl. Capital Res. Land & Bldg All Funds
Cash Balance at 8/1/17 4,107,369.02 102,976.06 2,659,745.58 5,361,192.92 12,231,283.58
Income:
Tax Revenue - - - - -
Interest income - - - - -
Other:N/A - - - - -
- - - - -
Expenses:
Warrants and Claims (94,281.74) - - (945.00) (95,226.74)
Payroll (1,150,745.60) - - - (1,150,745.60)
Other:Reimbursed expenses* - - - - -
(1,245,027.34) - - (945.00) (1,245,972.34)
Cash Balance at 8/31/17 2,862,341.68 102,976.06 2,659,745.58 5,360,247.92 10,985,311.24
Cash in Treasury per Balance Sheet 3,472,886.23 102,976.06 2,659,745.58 5,361,192.92 11,596,800.79
Difference to reconcile 610,544.55 - - 945.00 611,489.55
Reconciliation:Outstanding payroll payments
CalPERS retirement contribution (9/1) 83,189.29 - - - 83,189.29
Mass Mutual contribution (9/1) 20,215.00 - - - 20,215.00
Net payroll checks 285.16 - - - 285.16 Payroll deposit 404,312.95 - - - 404,312.95
EFT Payable (Acct 1015)
Scott Chapman 609.00 - - - 609.00
Anchor Air Systems 238.87 - - - 238.87
Frontier 1,261.87 - - - 1,261.87
Collings & Associates LLC 655.00 - - - 655.00
Freedom Signs 315.00 - - - 315.00
Joy Equipment Protection 625.00 - - - 625.00
Montecito Firefighter's Association 7,130.00 - - - 7,130.00
Price, Postel & Parma 2,694.00 - - 945.00 3,639.00
CalPERS retirement contribution (8/16) 85,151.34 - - - 85,151.34
Safety Kleen Corp 355.34 - - - 355.34
Sansum Clinic 1,258.00 - - - 1,258.00 Accounts Payable (Acct 1210) 2,248.73 - - - 2,248.73
610,544.55 - - 945.00 611,489.55
MONTECITO FIRE PROTECTION DISTRICTCASH RECONCILIATION - ALL FUNDS
August 31, 2017
Reg Pg. 17
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Fund 3650 Fund 3651 Fund 3652 Fund 3653
General Pension Obl. Capital Res. Land & Bldg All Funds
Cash Balance at 9/1/17 2,862,341.68 102,976.06 2,659,745.58 5,360,247.92 10,985,311.24
Income:
Tax Revenue - - - - -
Interest income - - - - -
Other:CSFD Dispatch Services 22,325.00 - - - 22,325.00
22,325.00 - - - 22,325.00
Expenses:
Warrants and Claims (188,878.01) - - - (188,878.01)
Payroll (1,138,053.76) - - - (1,138,053.76)
Other:Reimbursed expenses* 3,444.50 - - - 3,444.50
(1,323,487.27) - - - (1,323,487.27)
Cash Balance at 9/30/17 1,561,179.41 102,976.06 2,659,745.58 5,360,247.92 9,684,148.97
Cash in Treasury per Balance Sheet 1,751,607.80 102,976.06 2,659,745.58 5,360,247.92 9,874,577.36
Difference to reconcile 190,428.39 - - - 190,428.39
Reconciliation:Outstanding payroll payments
CalPERS retirement contribution (9/29) 85,155.70 - - - 85,155.70
Accounts Payable (Acct 1210)
CalPERS retirement contribution (9/15) 85,057.69 - - - 85,057.69 Mass Mutual contribution (9/29) 20,215.00 - - - 20,215.00
190,428.39 - - - 190,428.39
* Summary of reimbursed expenses: SB County Fire - Reimb. For AP Triton EMS Report, $3,444.50
MONTECITO FIRE PROTECTION DISTRICTCASH RECONCILIATION - ALL FUNDS
September 30, 2017
Reg Pg. 18
October 23, 2017
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Payee Description AmountFund 3650 - GeneralADP Inc ADP fees, 7/31/17 299.56
Aflac Employee paid insurance, July 2017 1,781.50
AFSS Southern Division Admin. Fire Services Section: A. Gil, FY 17-18 50.00
AFSS Southern Division Admin. Fire Services Section: J. Reed, FY 17-18 50.00
AGS Rebuilders Inc Starter repair, E91 420.71
AGS Rebuilders Inc Starter for engines: E91, E92, E93 491.22
Airgas West Oxygen refills 242.11
American Hotel Register Co Household supplies 301.70
Amsoil Inc Oil/filter supplies for vehicle maintenance 429.88
Anchor Air Systems Semi-Annual maintenance; Sta 2 499.58
Andrew Seybold Inc Service calls for command channels 1,465.75
AP Triton EMS system study, Phase I (County Fire Chiefs) 20,667.00
Boone Printing & Graphics MFD letterhead, blank sheets, envelopes, notepads 1,325.88
Bound Tree Medical Patient medical supplies 82.50
Burtons Fire Inc (2) Hinges, E93; Mechanic stock parts, E92 196.43
Carquest Auto Parts Wipers: SQ 91, Blades: E93 77.54
Carquest Auto Parts Air filter: OES317, Brake parts: BC915 570.99
Chevron Business Card Services Gasoline charges (fire assignments) 271.34
Chevron Business Card Services Gasoline charges (fire assigments) 261.40
Collings & Associates LLC Fire sprinkler review services: Miramar Hotel 655.00
Consolidated Overhead Door E91 bay door repair 863.49
Cox Communications - Business CAD connectivity & Internet 2,742.21
Department of Justice LiveScan fingerprint screening (1) 49.00
DFND Technologies PPE: Fire defend uniform shirts 5,067.00
EAN Services LLC M. Juarez/Widling: Colorado staff ride rental car 340.80
Freedom Signs Logo and lettering removal, old PT 92 315.00
Frontier Phone services, 2 months 2,562.90
Fuel Smart Gasoline charge, 7/11-8/15/2017 433.63
Governmentjobs.Com Neo Gov annual license fee, 9/15/17-9/14/18 2,949.52
Impulse Internet Services Phone services, 8/25-9/24/17 1,883.95
Informaco Emend Billing Service IT support, August 2017 4,600.00
JDL Mapping Mapping services, July 687.50
John Badaracco J. Badaracco Reimb: STF Preposition asgmt meals 396.00
Johnson Equipment Co Charger/inverter, E91 2,685.01
Johnson Equipment Co Inverter, USAR 91 157.07
Joy Equipment Protection Annual fire extinguishers/sprinklers service 625.00
Juan O's Mobile Repair Brake repair, E93 413.32
Liebert Cassidy Whitmore Labor attorney fees, July 1,590.00
Life Assist Inc Patient medical supplies 1,814.71
Maeve Juarez M. Juarez Reimb: Whittier fire asgmt meals 183.00
Marborg Industries Refuse disposal, Sta. 1 473.49
McCormix Corporation Diesel fuel, July and August 4,092.93
Mission Uniform Service Inc Shop towels, Sta. 1 713.32
Montecito Village Hardware Bolts, washers, paint 116.78
Montecito Water District Water service, Sta. 1 720.22
O'Connor Pest Control Quarterly pest control maint., Sta. 1 178.00
Paradise Chevrolet Repair part: skid plate for BC915 124.67
Peyton Scapes Landscape maintenance 550.00
Precision Imaging Office copier usage fee, July 200.24
Precision Imaging Office copier usage fee, August 145.96
Price Postel & Parma Legal services, July 2,694.00
August 2017
MONTECITO FIRE PROTECTION DISTRICTWARRANTS AND CLAIMS DETAIL
Reg Pg. 19
October 23, 2017
Page 20
Payee Description AmountReady Refresh By Nestle Bottled water 396.36
Ryland Mccracken R. McCracken Reimb: Paramedic renewal 200.00
Safety Kleen Corp Quarterly solvent tank maintenance 646.32
Sansum Clinic Pre-employment medical exams 4,550.00
Santa Barbara News Press Public notice: Preliminary budget 2017-18 99.84
Satcom Global Inc Satellite phone charges 152.07
SB County Auditor-Controller Additional user tax 386.88
Scott Chapman S. Chapman reimb: PPE - Wildland pack accessories 609.00
Sintra Group Pre-employment background check - 4 employees 4,425.00
SM Tire 4 tires: P920 541.74
South Coast Emergency Vehicle E91 & E92 compartment door repair parts 91.00
South Coast Emergency Vehicle Dust filters/Turbo intake hose; E92 643.50
Southern California Edison Electricity service 2,424.95
Sprinkle Tire Inc Tires and mounting, R91 897.20
Sprint E92 Sim card for MDC, July 75.98
Staples Business Advantage Office supplies 260.87
The Gas Company Gas service, Sta. 1 - 08/02/17 106.35
The UPS Store Shipping charges 98.64
The Village Service Station Gasoline charges, July 2017 498.76
Velocity Truck Center Ventura Cty E391: plugs, filter 78.59
Veritiv Operating Company Household supplies 701.56
Veritiv Operating Company Household supplies 144.81
Verizon Wireless Wireless service, August 2,185.72
Wageworks Inc FSA administrative fee, June 110.50
Wageworks Inc FSA administrative fee, July 110.50
Wageworks Inc FSA plan reimbursements, employee paid 476.03
Winema Industrial & Safety Supply Multi-gas monitor (budgeted) 2,860.76
Fund 3650 Total 94,281.74
Fund 3653 - Land & BuildingPrice Postel & Parma Legal services - Station 3, July 945.00
Fund 3653 Total 945.00
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Payee Description AmountFund 3650 - GeneralAcross The Street Productions Blue Card teacher training fee: B. Hauser 4,500.00
ADP Inc ADP fees, 3 periods 737.08
Aflac Employee paid insurance, August 2017 1,781.50
AGS Rebuilders Inc Rebuild starter & stock for E91, E92, E93 398.73
Allstar Fire Equipment Inc PPE, 4 new hires 1,723.20
Allstar Fire Equipment Inc Voice Amplifier (4) 1,961.05
A-OK Mower Shop Inc Portable generator repair 63.94
Boone Printing & Graphics Mailing labels 80.82
Brandon Bennewate B. Bennewate Reimb: Trench Rescue Technician 348.00
Brandon Bennewate B. Bennewate Reimb: Rescue Systems 1 596.18
CalPERS CalPERS GASB 68 reports 1,400.00
Capture Technologies Voice logging recorder (budgeted) 25,518.47
Cox Communications - Business CAD connectivity & Internet 2,742.21
DFND Technologies PPE: Fire defend uniform shirts (budgeted) 785.50
Dino Denunzio's Paint & Body Shop 912 auto body repair 2,495.03
EAN Services LLC Rental car: L. Muller Minerva 5 fire assignment 299.00
Eco Tree Works Roadside weed abatement: various neighborhoods 6,240.00
Eco Tree Works Roadside weed abatement: various neighborhoods 6,600.00
Eric Klemowicz E. Klemowicz Reimb: Trench Rescue Technician 469.88
Firesafe Solutions Roadside weed abatement: E. Mountain Dr. 1,000.00
Firesafe Solutions Roadside weed abatement: Mountain Dr. 5,000.00
Fuel Smart Gasoline charges, September 77.34
Hugo's Auto Detailing Car wash service, August 2017 175.00
Impulse Internet Services Phone services, 9/25-10/24/17 1,884.05
Informaco Emend Billing Service IT support, September 4,600.00
Informaco Emend Billing Service IT support (billable) - MDC Project 240.00
Informaco Emend Billing Service IT support (billable) - VOIP Project 2,790.00
Informaco Emend Billing Service IT services (billable)- Dispatch upgrade project 6,480.00
John Badaracco J. Badaracco Reimb: Ruth fire asgmt meals/lodging 324.73
Johnson Equipment Co Inverter: USAR 91 368.19
Kerry Kellogg K. Kellogg Reimb: Miller fire asgmt meals 181.00
L N Curtis & Sons Thermal image camera batteries (13) 1,060.48
L N Curtis & Sons Hose maintenance 39.18
L N Curtis & Sons Nozzle and valve set, PT91 360.75
L N Curtis & Sons Level B HazMat suits - replace from Biltmore inc 481.86
L N Curtis & Sons Auto extrication tools, E91/E92 (budgeted FY17) 13,498.11
Liebert Cassidy Whitmore Labor attorney fees, August 2017 1,223.00
Life Assist Inc Patient medical supplies 21.00
Life Assist Inc Patient medical supplies 999.83
Loren Bass L. Bass Reimb: Type 3 Pre-Build trip 177.20
Marborg Industries Refuse disposal 553.07
Mission Uniform Service Inc Shop towels 377.11
Montecito Village Hardware Batteries, rubber bands 22.60
Montecito Village Hardware Paint 129.17
Montecito Water District Water service 691.93
Norm Katz Psy D Pre-employment screening 1,800.00
Peyton Scapes Landscape maintenance 550.00
Physio Control Annual Lifepak maintenance (budgeted) 5,961.96
Rayne Water Conditioning Soft water service, semi-annual 888.36
Ready Refresh By Nestle Bottled water 271.51
Robert Galbraith R. Galbraith Reimb: External hard drives (2) 130.96
MONTECITO FIRE PROTECTION DISTRICTWARRANTS AND CLAIMS DETAIL
September 2017
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Payee Description AmountSansum Clinic Pre-employment medical exams 2,732.00
Santa Barbara Co Fire Chief Assoc Annual Membership dues, FY2017-18 300.00
Satcom Global Inc Satellite phone charges 150.18
SB County Auditor-Controller Additional user tax 60.83
SB County Auditor-Controller FIN quarterly billing Q1, FY 17-18 3,990.25
SB Tree Care Inc Fuel treatment network: E. Mountain Dr. 1,150.00
Scott Chapman S. Chapman Reimb: PPE - Wildland packs 1,392.06
Shaun P Davis S. Davis Reimb: Binders for Academy 126.50
Snap-On Industrial Mechanic tools 490.40
Southern California Edison Electricity service 2,419.14
Special District Risk Mgmt Authority Worker's comp premium adjustment, FY 16-17 44,124.54
Sprint E92 Sim card for MDC, 7/26-8/25/17 75.98
Staples Business Advantage Office supplies 942.23
Susan M Woolley Labor attorney fees, August 2,035.50
The Gas Company Gas service, Sta. 1 - 8/31/17 46.07
The Gas Company Gas service, Sta. 2 - 8/31/17 47.94
The UPS Store Shipping charges 222.51
The Village Service Station Gasoline charges, August 2017 1,154.73
Trace Analytics LLC Mako compressed air testing 12.00
Travis Ederer T. Ederer Reimb: Red fire asgmt meals 36.00
Travis Ederer T. Ederer Reimb: Red fire asgmt hotel 124.24
Travis Ederer T. Ederer Reimb: Miller fire asgmt meals/hotel 198.33
US Bank Corporate Card VOIP phone system: IT supplies returned (credit) (286.16)
Dispatch IT supplies and E-waste fee for phones 152.15
Dinner for red flag upstaffing personnel 185.10
Hydrant maintenance gauges returned (credit) (282.47)
Repair part for coffeemaker, Sta. 2 (accrued FY17) 43.97
Repair parts for coffeemakers, Sta. 1 and 2 308.74
Vehicle repair parts 160.35
Tires installation, 912 200.21
Cal Fire Chiefs EMS membership: K. Taylor, FY17-18 150.00
Postage for HEARO radio mailing (accrued FY17) 103.88
Calendar app, 900 and iPad keyboard, 914 111.57
Laptop for pre-plans (accrued FY17) 551.47
Annual report postage costs 441.02
Fax, back-up server and Expensify, monthly fees 23.94
Juarez/Gil: Alamo/Whittier fire asgmt meals 20.45
Business meeting re: Type 3 team (accrued FY17) 37.17
K. Taylor: Contra Costa FD site visit flight 97.95
Business meetings (2) 146.41
Gasoline charges (accrued FY17) 117.05
Gasoline charges 1,701.47
Verizon Wireless Wireless service, 8/14-9/13/17 1,882.75
Wageworks Inc FSA plan reimbursements, employee paid 2,412.69
Wageworks Inc FSA administrative fee, August 110.50
Winema Industrial & Safety Supply Calibration gas for monitors 298.60
Winema Industrial & Safety Supply Multi-gas monitors, 3 (budgeted) 7,093.79
Zworld GIS Mapping services, September 165.00
Fund 3650 Total 188,878.01
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August September
Regular Salaries 568,794.00$ 568,794.00$
Directors Fees 1,225.00 700.00
Auxiliary 2,346.00 2,788.00
FLSA Safety 6,978.90 13,989.90
FLSA Dispatch 4,351.68 2,972.16
Overtime 291,963.49 271,019.18
Dispatch Cadre Earnings 2,461.80 2,238.00
Mass Mutual 457 Contribution 8,800.00 8,800.00
Vacation Redemption Program - 956.70
Gross Wages 886,920.87 872,257.94
District Contributions to Insurance 142,556.74 143,115.06
District Contributions to Medicare/SS 12,615.58 12,439.93
District Contributions to SUI 64.28 62.78
CalPERS Employee Contribution, District paid 49,780.99 50,317.45
CalPERS Employer Contribution, Employee paid (47,819.85) (48,257.74)
CalPERS, District Contribution 112,144.94 113,406.24
Health and Dependent Care FSA Contributions (3,506.40) (3,506.40)
Due to AFLAC (2,011.55) (1,781.50)
Total Benefits 263,824.73 265,795.82
Grand Total 1,150,745.60$ 1,138,053.76$
MONTECITO FIRE PROTECTION DISTRICTPAYROLL EXPENDITURES
August and September 2017
Reg Pg. 23
October 23, 2017
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0
Vill
arr
eal, J
.07/3
1/1
74.5
399.3
3
399.3
3
Vill
arr
eal, J
.07/3
1/1
716.5
1,4
64.2
1
1,4
64.2
1
Skei, E
.08/0
1/1
73.0
259.4
7
259.4
7
Arn
old
, D
.08/0
2/1
717.5
935.2
9
935.2
9
Gre
gson, A
.08/0
2/1
715.0
1,3
27.5
0
1,3
27.5
0
Pow
ell,
K.
08/0
2/1
717.5
1,1
73.3
8
1,1
73.3
8
Vill
arr
eal, J
.08/0
2/1
717.5
1,5
52.9
5
1,5
52.9
5
Wre
nn, B
.08/0
2/1
717.5
1,0
68.6
4
1,0
68.6
4
Arn
old
, D
.08/0
3/1
722.5
1,2
02.5
1
1,2
02.5
1
Bla
ke, G
.08/0
3/1
724.0
1,6
47.3
6
1,6
47.3
6
Briner,
A.
08/0
3/1
724.0
2,0
54.8
8
2,0
54.8
8
Bro
um
and, A
.08/0
3/1
724.0
1,6
94.1
6
1,6
94.1
6
Edere
r, T
.08/0
3/1
724.0
2,1
24.0
0
2,1
24.0
0
Gra
nt, L
.08/0
3/1
724.0
1,4
65.5
6
1,4
65.5
6
Jenkin
s, J.
08/0
3/1
78.0
8.5
1,0
23.8
3
1,0
23.8
3
Mann, K
.08/0
3/1
724.0
1,9
44.3
6
1,9
44.3
6
Zeitsoff, J.
08/0
3/1
724.0
1,7
09.2
8
1,7
09.2
8
Davis
, S
.08/0
4/1
713.5
1,0
76.2
9
1,0
76.2
9
Rupp, A
.08/0
4/1
713.0
3,6
20.6
6
3,6
20.6
6
Walk
up, R
.08/0
4/1
713.0
871.6
5
871.6
5
Wid
ling, A
.08/0
4/1
712.0
1,0
62.0
0
1,0
62.0
0
Wre
nn, B
.08/0
4/1
713.5
824.3
8
824.3
8
MO
NT
EC
ITO
FIR
E P
RO
TE
CT
ION
DIS
TR
ICT
OV
ER
TIM
E D
ET
AIL
Au
gu
st 2
017
Reg Pg. 24
October 23, 2017
Page 25
Nam
eD
ate
Wo
rked
Co
mp
Hrs
OT
Hrs
To
tal
Am
ou
nt
Co
nst
ant
Sta
ffin
gF
ire
Rei
mb
urs
able
Ove
rtim
eD
escr
ipti
on
Briner,
A.
08/0
5/1
722.0
1,8
83.6
4
1,8
83.6
4
Edere
r, T
.08/0
5/1
721.0
1,8
58.5
0
1,8
58.5
0
Eubank, N
.08/0
5/1
723.5
1,2
55.9
6
1,2
55.9
6
Gra
nt, L
.08/0
5/1
716.0
6.5
396.9
2
396.9
2
Laurits
on, R
.08/0
5/1
724.0
3,3
63.8
4
3,3
63.8
4
Taylo
r, J
.08/0
5/1
724.0
1,1
92.3
2
1,1
92.3
2
Jenkin
s, J.
08/0
6/1
725.0
3,0
11.2
5
3,0
11.2
5
Laurits
on, R
.08/0
6/1
74.0
560.6
4
560.6
4
Chapm
an, S
.08/0
7/1
724.0
1,9
67.4
0
1,9
67.4
0
Edw
ard
s, T
.08/0
7/1
724.0
2,1
24.0
0
2,1
24.0
0
McC
racken, R
.08/0
7/1
74.0
20.0
1,4
67.0
0
1,4
67.0
0
Poulo
s, T
.08/0
7/1
724.0
1,7
34.8
4
1,7
34.8
4
Taylo
r, J
.08/0
7/1
724.0
1,1
92.3
2
1,1
92.3
2
Vill
arr
eal, J
.08/0
7/1
724.0
2,1
29.7
6
2,1
29.7
6
Zeitsoff, J.
08/0
7/1
724.0
1,7
09.2
8
1,7
09.2
8
Jenkin
s, J.
08/0
8/1
716.0
-
-
-
Kle
mow
icz, E
.08/0
8/1
74.0
20.0
1,3
41.0
0
1,3
41.0
0
Briner,
A.
07/2
2-0
7/2
8/1
788.0
7,3
35.2
4
7,3
35.2
4
Whilt
, S
.07/2
2-0
7/2
8/1
724.0
64.0
4,1
44.3
2
4,1
44.3
2
Gra
nt, L
.07/2
3-0
7/2
8/1
784.5
5,1
60.0
0
5,1
60.0
0
Zeitsoff, J.
07/2
4-0
7/2
8/1
788.0
6,2
67.3
6
6,2
67.3
6
Gil,
A.
07/2
4-0
7/3
1/1
713.5
38.5
4,1
00.2
5
4,1
00.2
5
Juare
z, M
.07/2
4-0
8/0
4/1
743.5
62.5
6,1
48.7
1
6,1
48.7
1
Bennew
ate
, B
.07/2
6-0
7/3
1/1
798.0
6,5
37.0
9
6,5
37.0
9
Chapm
an, S
.08/0
2-0
8/0
4/1
716.0
34.5
2,8
28.1
4
2,8
28.1
4
Mulle
r, L
.08/0
3-0
8/0
8/1
7111.0
5,8
45.8
2
5,8
45.8
2
Wid
ling, A
.08/0
5-0
8/0
7/1
748.0
4,2
48.0
0
4,2
48.0
0
Holthe, D
.08/0
5-0
8/0
8/1
748.0
5,3
15.5
4
5,3
15.5
4
Pow
ell,
K.
08/0
5-0
8/0
8/1
748.0
3,2
18.4
0
3,2
18.4
0
Walk
up, R
.08/0
5-0
8/0
8/1
748.0
3,2
18.4
0
3,2
18.4
0
Pay
roll
8/16
/17
140,
117.
62
20,7
77.8
6
11
9,33
9.76
-
Fuente
s, E
.07/2
4/1
713.5
1,0
93.7
0
1,0
93.7
0
Galb
raith, R
.07/2
4/1
724.0
1,6
47.3
6
1,6
47.3
6
St. O
egger,
D.
07/2
5/1
724.0
1,8
50.4
0
1,8
50.4
0
Wre
nn, B
.07/3
1/1
716.5
1,0
07.5
7
1,0
07.5
7
Reg Pg. 25
October 23, 2017
Page 26
Nam
eD
ate
Wo
rked
Co
mp
Hrs
OT
Hrs
To
tal
Am
ou
nt
Co
nst
ant
Sta
ffin
gF
ire
Rei
mb
urs
able
Ove
rtim
eD
escr
ipti
on
Wre
nn, B
.08/0
1/1
73.0
183.2
0
183.2
0
Badara
cco, J.
08/0
5/1
72.0
181.3
8
18
1.3
8
En
gin
e r
ep
air
Gil,
A.
08/0
6/1
75.0
-
-
-
F
ina
nce
Co
mm
itte
e r
ep
ort
s
Bennew
ate
, B
.08/0
8/1
72.0
133.4
1
13
3.4
1
Ha
zM
at
tea
m m
ee
tin
g
Bass, L.
08/0
9/1
724.0
1,8
03.2
4
1,8
03.2
4
Bennew
ate
, B
.08/0
9/1
724.0
1,6
00.9
2
1,6
00.9
2
Chapm
an, S
.08/0
9/1
724.0
1,9
67.4
0
1,9
67.4
0
Edw
ard
s, T
.08/0
9/1
724.0
2,1
24.0
0
2,1
24.0
0
Eubank, N
.08/0
9/1
724.0
1,2
82.6
8
1,2
82.6
8
Skei, E
.08/0
9/1
724.0
2,0
75.7
6
2,0
75.7
6
Taylo
r, J
.08/0
9/1
724.0
1,1
92.3
2
1,1
92.3
2
Vill
arr
eal, J
.08/0
9/1
724.0
2,1
29.7
6
2,1
29.7
6
Galb
raith, R
.08/1
0/1
724.0
1,6
47.3
6
1,6
47.3
6
Jenkin
s, J.
08/1
0/1
74.0
481.8
0
481.8
0
Poulo
s, T
.08/1
0/1
724.0
1,7
34.8
4
1,7
34.8
4
Taylo
r, J
.08/1
0/1
712.0
596.1
6
596.1
6
Edw
ard
s, T
.08/1
1/1
74.5
398.2
5
398.2
5
Rupp, A
.08/1
1/1
711.0
652.9
1
652.9
1
Bennew
ate
, B
.08/1
2/1
724.0
1,6
00.9
2
1,6
00.9
2
Taylo
r, J
.08/1
2/1
724.0
1,1
92.3
2
596.1
6
596.1
6
Hauser,
B.
08/1
3/1
718.5
1,2
26.8
3
1,2
26.8
3
Jenkin
s, J.
08/1
3/1
713.0
1,5
65.8
5
1,5
65.8
5
Bla
ke, G
.08/1
4/1
724.0
1,6
47.3
6
1,6
47.3
6
Eubank, N
.08/1
4/1
724.0
1,2
82.6
8
855.1
2
427.5
6
Gra
nt, L
.08/1
4/1
78.0
466.3
2
466.3
2
Jenkin
s, J.
08/1
4/1
73.0
361.3
5
361.3
5
Mann, K
.08/1
4/1
724.0
1,9
44.3
6
1,2
96.2
4
648.1
2
Mulle
r, L
.08/1
4/1
713.0
684.6
5
684.6
5
Skei, E
.08/1
4/1
724.0
2,0
75.7
6
1,3
83.8
4
691.9
2
Vill
arr
eal, J
.08/1
4/1
74.0
20.0
1,7
74.8
0
1,7
74.8
0
Fuente
s, E
.08/1
5/1
711.0
891.1
7
89
1.1
7
Tra
inin
g b
ackfill
Wid
ling, A
.08/1
5/1
724.0
2,1
24.0
0
2,1
24.0
0
Arn
old
, D
.08/1
6/1
724.0
1,2
82.6
8
1,2
82.6
8
Mann, K
.08/1
6/1
724.0
1,9
44.3
6
1,9
44.3
6
Mulle
r, L
.08/1
6/1
724.0
1,2
63.9
6
1,2
63.9
6
Reg Pg. 26
October 23, 2017
Page 27
Nam
eD
ate
Wo
rked
Co
mp
Hrs
OT
Hrs
To
tal
Am
ou
nt
Co
nst
ant
Sta
ffin
gF
ire
Rei
mb
urs
able
Ove
rtim
eD
escr
ipti
on
Skei, E
.08/1
6/1
78.0
691.9
2
69
1.9
2
Active
sh
oo
ter
tra
inin
g
Whilt
, S
.08/1
6/1
77.0
453.2
9
45
3.2
9
Active
sh
oo
ter
tra
inin
g
Gre
gson, A
.08/1
7/1
715.0
1,3
27.5
0
1,3
27.5
0
Wid
ling, A
.08/1
7/1
79.0
796.5
0
796.5
0
Mann, K
.08/1
8/1
724.0
1,9
44.3
6
1,9
44.3
6
Poulo
s, T
.08/1
8/1
724.0
1,7
34.8
4
1,7
34.8
4
Laurits
on, R
.08/2
0/1
723.0
3,2
23.6
8
3,2
23.6
8
Mann, K
.08/2
0/1
724.0
1,9
44.3
6
1,9
44.3
6
Laurits
on, R
.08/2
1/1
714.0
1,9
62.2
4
1,9
62.2
4
Gre
gson, A
.08/2
2/1
716.0
1,4
16.0
0
1,4
16.0
0
Hic
km
an, K
.08/2
2/1
711.0
819.2
3
81
9.2
3
Tra
inin
g b
ackfill
Wid
ling, A
.07/0
9-0
7/2
2/1
7-
624.0
0
624.0
0
P
ayro
ll co
rre
ctio
n f
rom
8/1
Mulle
r, L
.08/0
9-0
8/1
2/1
748.0
2,5
27.9
2
2,5
27.9
2
Holthe, D
.08/0
9-0
8/1
4/1
711.0
85.0
7,9
26.6
8
7,9
26.6
8
Pow
ell,
K.
08/0
9-0
8/1
4/1
796.0
6,4
36.8
0
6,4
36.8
0
Rupp, A
.08/0
9-0
8/1
4/1
796.0
5,6
98.0
8
5,6
98.0
8
Walk
up, R
.08/0
9-0
8/1
4/1
716.0
64.5
4,3
24.7
3
4,3
24.7
3
Wid
ling, A
.08/0
9-0
8/1
4/1
796.0
8,4
96.0
0
8,4
96.0
0
Badara
cco, J.
08/1
1-0
8/2
3/1
7116.0
10,5
20.0
4
10,5
20.0
4
Edere
r, T
.08/1
3-0
8/2
6/1
7168.0
14,8
68.0
0
14,8
68.0
0
Kello
gg, K
.08/1
3-0
8/2
6/1
710.5
120.5
12,4
86.2
1
12,4
86.2
1
Whilt
, S
.08/1
9-0
8/2
3/1
792.0
5,9
57.4
6
5,9
57.4
6
Zeitsoff, J.
08/1
9-0
8/2
3/1
792.0
6,5
52.2
4
6,5
52.2
4
Pay
roll
9/1/
1715
1,84
5.87
33
,413
.53
115,
261.
94
3,
170.
40
Gra
nd
To
tal
291,
963.
49
54,1
91.3
9
23
4,60
1.70
3,17
0.40
% o
f T
ota
l10
0.0%
18.6
%80
.4%
1.1%
Reg Pg. 27
October 23, 2017
Page 28
Nam
eD
ate
Wo
rked
Co
mp
Hrs
OT
Hrs
To
tal
Am
ou
nt
Co
nst
ant
Sta
ffin
gF
ire
Rei
mb
urs
able
Ove
rtim
eD
escr
ipti
on
Bass, L.
06/2
0/1
79.0
643.6
8
64
3.6
8
Typ
e 3
bu
ild t
rip
Davis
, S
.07/1
9/1
724.0
1,9
13.4
0
1,9
13.4
0
Davis
, S
.08/0
4/1
713.5
1,0
76.2
9
1,0
76.2
9
Fuente
s, E
.08/2
2/1
724.0
1,9
44.3
6
1,9
44.3
6
Wid
ling, A
.08/2
4/1
724.0
2,1
24.0
0
2,1
24.0
0
Gra
nt, L
.08/2
5/1
75.0
291.4
5
291.4
5
Wid
ling, A
.08/2
5/1
724.0
2,1
24.0
0
2,1
24.0
0
Gre
gson, A
.08/2
6/1
724.0
2,1
24.0
0
2,1
24.0
0
McC
racken, R
.08/2
6/1
724.0
1,7
60.4
0
1,7
60.4
0
Gra
nt, L
.08/2
7/1
724.0
1,3
98.9
6
1,3
98.9
6
Laurits
on, R
.08/2
7/1
723.0
3,2
23.6
8
3,2
23.6
8
McC
racken, R
.08/2
8/1
724.0
1,7
60.4
0
1,7
60.4
0
Vill
arr
eal, J
.08/2
8/1
74.0
15.5
1,3
75.4
7
1,3
75.4
7
Bla
ke, G
.08/2
9/1
724.0
1,6
47.3
6
1,6
47.3
6
Briner,
A.
08/2
9/1
724.0
2,0
88.0
0
2,0
88.0
0
Chapm
an, S
.08/2
9/1
715.0
1,2
29.6
3
1,2
29.6
3
Hauser,
B.
08/2
9/1
714.5
961.5
7
961.5
7
Hic
km
an, K
.08/2
9/1
714.5
1,0
79.8
9
1,0
79.8
9
Bennew
ate
, B
.08/3
0/1
724.0
1,6
67.1
6
1,6
67
.16
D
isp
atc
h c
ad
re t
rain
ing
Jenkin
s, J.
08/3
0/1
716.0
1,9
27.2
0
1,9
27.2
0
Bass, L.
08/3
1/1
724.0
-
-
-
Bennew
ate
, B
.08/3
1/1
724.0
1,6
67.1
6
1,6
67.1
6
Mann, K
.08/3
1/1
724.0
1,9
44.3
6
1,9
44.3
6
McC
racken, R
.08/3
1/1
724.0
1,7
60.4
0
1,7
60.4
0
Poulo
s, T
.08/3
1/1
724.0
1,7
34.8
4
1,7
34.8
4
Bennew
ate
, B
.09/0
1/1
724.0
1,6
67.1
6
1,6
67.1
6
Fuente
s, E
.09/0
1/1
77.0
567.1
0
567.1
0
Poulo
s, T
.09/0
1/1
77.0
506.0
0
506.0
0
Bennew
ate
, B
.09/0
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724.0
1,6
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6
1,6
67.1
6
OV
ER
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Sep
tem
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201
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MO
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Reg Pg. 28
October 23, 2017
Page 29
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ant
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gF
ire
Rei
mb
urs
able
Ove
rtim
eD
escr
ipti
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Briner,
A.
09/0
2/1
77.0
609.0
0
609.0
0
Galb
raith, R
.09/0
2/1
77.0
480.4
8
480.4
8
Mann, K
.09/0
2/1
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1,9
44.3
6
1,9
44.3
6
Poulo
s, T
.09/0
2/1
724.0
1,7
34.8
4
1,7
34.8
4
Walk
up, R
.09/0
2/1
78.0
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72.8
0
1,0
72.8
0
Davis
, S
.09/0
3/1
724.0
1,9
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0
1,9
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0
Fuente
s, E
.09/0
3/1
724.0
-
-
-
Galb
raith, R
.09/0
3/1
724.0
1,6
47.3
6
1,6
47.3
6
Gra
nt, L
.09/0
3/1
724.0
1,3
98.9
6
1,3
98.9
6
Jenkin
s, J.
09/0
3/1
712.0
1,4
45.4
0
1,4
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0
Mann, K
.09/0
3/1
724.0
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6
1,9
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6
Poulo
s, T
.09/0
3/1
719.0
1,3
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1
1,3
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1
Skei, E
.09/0
3/1
713.0
1,1
24.3
7
1,1
24.3
7
Taylo
r, J
.09/0
3/1
712.0
596.1
6
596.1
6
Bla
ke, G
.09/0
4/1
724.0
1,6
47.3
6
1,6
47.3
6
Davis
, S
.09/0
4/1
724.0
1,9
13.4
0
1,9
13.4
0
Galb
raith, R
.09/0
4/1
78.0
16.0
1,0
98.2
4
1,0
98.2
4
Bro
um
and, A
.09/0
5/1
724.0
1,6
94.1
6
1,6
94.1
6
Davis
, S
.09/0
5/1
724.0
1,9
13.4
0
1,9
13.4
0
Edw
ard
s, S
.09/0
5/1
724.0
1,2
63.9
6
1,2
63.9
6
Fuente
s, E
.09/0
5/1
724.0
1,9
44.3
6
1,9
44.3
6
Galb
raith, R
.09/0
5/1
724.0
1,6
47.3
6
1,6
47.3
6
Gra
nt, L
.09/0
5/1
724.0
1,3
98.9
6
1,3
98.9
6
Poulo
s, T
.09/0
5/1
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1,7
34.8
4
1,7
34.8
4
Bla
ke, G
.09/0
6/1
74.0
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6
274.5
6
Fuente
s, E
.09/0
6/1
710.5
850.6
6
850.6
6
Galb
raith, R
.09/0
6/1
78.0
16.0
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98.2
4
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4
Hauser,
B.
09/0
6/1
720.0
1,3
26.3
0
1,3
26.3
0
Hic
km
an, K
.09/0
6/1
78.0
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0
1,1
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0
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ell,
K.
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6/1
710.0
670.5
0
670.5
0
Bla
ke, G
.09/0
7/1
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1,6
47.3
6
1,6
47.3
6
Hic
km
an, K
.09/0
7/1
78.0
16.0
1,1
91.6
0
1,1
91.6
0
Mann, K
.09/0
7/1
724.0
1,9
44.3
6
1,9
44.3
6
Reg Pg. 29
October 23, 2017
Page 30
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Am
ou
nt
Co
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ant
Sta
ffin
gF
ire
Rei
mb
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able
Ove
rtim
eD
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ipti
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Poulo
s, T
.09/0
7/1
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4
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4
Bla
ke, G
.09/0
8/1
78.5
583.4
4
583.4
4
Davis
, S
.09/0
8/1
724.0
1,9
13.4
0
1,9
13.4
0
Fuente
s, E
.09/0
8/1
724.0
1,9
44.3
6
1,9
44.3
6
Hic
km
an, K
.09/0
8/1
724.0
1,7
87.4
0
1,7
87.4
0
Jenkin
s, J.
09/0
8/1
75.5
662.4
8
662.4
8
McC
racken, R
.09/0
8/1
724.0
1,7
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0
1,7
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0
Whilt
, S
.08/2
4-0
9/0
5/1
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12,6
59.6
0
12,6
59.6
0
Zeitsoff, J.
08/2
4-0
9/0
5/1
7195.5
13,9
23.5
1
13,9
23.5
1
Eubank, N
.08/2
9-0
9/0
9/1
7189.5
10,1
27.8
3
10,1
27.8
3
Holthe, D
.08/2
9-0
9/0
9/1
7168.0
15,6
66.8
4
15,6
66.8
4
Kle
mow
icz, E
.08/2
9-0
9/0
9/1
7144.0
9,6
55.2
0
9,6
55.2
0
Rupp, A
.08/2
9-0
9/0
9/1
7168.0
9,9
71.6
4
9,9
71.6
4
Badara
cco, J.
08/3
0-0
9/0
8/1
796.0
8,7
06.2
4
8,7
06.2
4
Mulle
r, L
.08/3
0-0
9/0
8/1
7144.0
7,5
83.7
6
7,5
83.7
6
Chapm
an, S
.09/0
2-0
9/0
6/1
752.0
4,2
62.7
0
4,2
62.7
0
McC
racken, R
.09/0
2-0
9/0
6/1
751.5
3,7
77.5
3
3,7
77.5
3
Arn
old
, D
.09/0
2-0
9/0
9/1
715.0
116.5
6,2
26.3
4
6,2
26.3
4
Bass, L.
09/0
2-0
9/0
9/1
724.0
107.0
8,0
39.4
5
8,0
39.4
5
Hauser,
B.
09/0
3-0
9/0
6/1
728.0
1,8
56.8
2
1,8
56.8
2
Vill
arr
eal, J
.09/0
6-0
9/1
9/1
783.5
7,4
09.7
9
7,4
09.7
9
Bro
um
and, A
.09/0
7-0
9/0
9/1
735.0
2,4
70.6
5
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5
Pay
roll
9/15
/17
220,
335.
42
35,8
56.1
4
18
2,16
8.44
2,31
0.84
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gg, K
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4/1
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1,0
36.2
0
1,0
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0
Bennew
ate
, B
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79.0
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9
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9
Ha
zM
at
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, B
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Ha
zM
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ate
, B
.09/0
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77.0
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r, T
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0
2,1
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0
Gra
nt, L
.09/0
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6
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6
Hic
km
an, K
.09/0
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0
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0
Jenkin
s, J.
09/0
9/1
714.0
1,6
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0
1,6
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0
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on, R
.09/0
9/1
724.0
3,3
63.8
4
3,3
63.8
4
McC
racken, R
.09/0
9/1
710.0
733.5
0
733.5
0
Whilt
, S
.09/0
9/1
77.0
453.2
9
453.2
9
Reg Pg. 30
October 23, 2017
Page 31
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Hrs
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ou
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Co
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ant
Sta
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mb
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B.
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an, K
.09/1
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1,7
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0
1,7
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0
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s, T
.09/1
1/1
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1,7
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4
1,7
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Taylo
r, J
.09/1
2/1
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2
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2
Taylo
r, J
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Taylo
r, J
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2
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on, R
.09/1
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8
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8
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.09/2
0/1
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5
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5
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B.
09/2
1/1
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1,5
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ard
s, T
.09/2
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, B
.09/2
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4
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ayro
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1-0
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5
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r, L
.09/0
9-0
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cco, J.
09/0
9-0
9/1
7/1
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3
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3
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roll
9/29
/17
50,6
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6
30,0
02.8
2
19
,430
.56
1,25
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nd
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f T
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Reg Pg. 31
October 23, 2017
Page 32
Month PaidConstant Staffing
Fire Assignments Overtime Total OT
JULY 46,936.95 69,707.18 9,507.39 126,151.52
AUGUST 43,966.30 436,798.35 7,470.87 488,235.52
SEPTEMBER 34,992.70 163,041.82 (4,999.72) 193,034.80
OCTOBER 65,818.98 127,655.74 6,734.15 200,208.87
NOVEMBER 45,003.12 20,434.23 14,015.22 79,452.57
DECEMBER 46,995.02 - 7,596.39 54,591.41
JANUARY 39,053.11 - 1,997.30 41,050.41
FEBRUARY 59,860.08 - 9,319.12 69,179.20
MARCH 36,472.22 - 13,369.44 49,841.66
APRIL 59,117.88 - 19,208.89 78,326.77
MAY 26,508.83 18,991.90 13,139.21 58,639.94
JUNE 68,054.18 3,201.08 27,368.30 98,623.56
TOTAL 572,779.36 839,830.30 124,726.56 1,537,336.22
Cons.Staff. Fire Asgmts Overtime Total OT
YTD Sept 2016 125,895.95 669,547.35 11,978.54 807,421.83
Month PaidConstant Staffing
Fire Assignments Overtime Total OT
JULY 58,685.91 323,098.62 4,576.30 386,360.83
AUGUST 54,191.39 234,601.70 3,170.40 291,963.49
SEPTEMBER 65,858.96 201,599.00 3,561.22 271,019.18
OCTOBER -
NOVEMBER -
DECEMBER -
JANUARY -
FEBRUARY -
MARCH -
APRIL -
MAY -
JUNE -
TOTAL 178,736.26 759,299.32 11,307.92 949,343.50
Budget 750,000.00 455,000.00 125,000.00
% of Budget 23.8% 166.9% 9.0%
MONTECITO FIRE PROTECTION DISTRICTOVERTIME SUMMARY
Fiscal Year 2016-17
Fiscal Year 2017-18
Reg Pg. 32
October 23, 2017
Page 33
Variance ReportFinance Committee - October 16, 2017
Report Line Item Variance Explanation
1 Balance Sheet 0115 Fair market value adjustments posted by the County on a quarterly basis.
2 Balance Sheet 0211Property tax revenue impounded by the Auditor-Controller's Office due to
large assessment appeals that have not been settled.
3 Balance Sheet 0230
The Account Receivable balance includes three fire assignment
reimbursements from last fiscal year. Payment is expected by
December.
4 Balance Sheet1015 &
1210
The EFT and accounts payable account reflects expenses entered by
month-end, but disbursement payment wasn't completed until the next
month. Details are available on the Cash Reconciliation report.
5 Balance Sheet 2130
Fund Balance - Committed maintains the District's reserve balances as
of 7/1/17: Catastrophic $2,400,000 and Economic Uncertainties
$3,670,000.
6 Financial Status Taxes TotalThe District expects to receive about 2.5 million in property tax revenue
in November.
7 Financial Status 6301
The overtime reimbursable account exceeds the budgeted amount due
to a busy fire season. A budget amendment will be considered in
May/June to adjust the budgeted amount.
8 Financial Status 6450
Funds designated to use towards pension prefunding: $1,800,000
towards PARS and $860,000 towards the CalPERS Pre-2013 UAL
liabilities.
9 Financial Status6900 &
7090
The premiums for worker's compensation and general liability insurance
require full payment at the beginning of the fiscal year.
10 Financial Trend 7050Monthly expenses have increased due to the new VOIP phone system
and an increase in data lines for iPads.
11 Financial Trend 7205
Wildland Fire Specialists have engaged on some big projects earlier than
in past fiscal years. Projects include roadside clearance and dead tree
removals.
12 Expenditure Trend 6100
The payroll expense varies based on the number of payroll periods
recorded during each month. April - 1, May - 2, June - 3, July - 1, August -
2, September - 3.
13 Expenditure Trend 6400
In July, the District prepaid a significant portion of retirement
contributions to CalPERS. The prepayment results in savings of over
$20k.
Reg Pg. 33
October 23, 2017
Page 34
Reg Pg. 34
October 23, 2017
Page 35
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--
Mo
nte
cit
o F
ire
Pro
tec
tio
n D
ist
Cou
nty
of S
anta
Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
1 of
5
Reg Pg. 35
October 23, 2017
Page 36
Tota
l Lia
bilit
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Equ
ity &
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--
Mo
nte
cit
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ire
Pro
tec
tio
n D
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Cou
nty
of S
anta
Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
2 of
5
Reg Pg. 36
October 23, 2017
Page 37
As
se
ts &
Oth
er
De
bit
s
As
se
ts
0110
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ash
in T
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the
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Tota
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bilit
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--
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nte
cit
o F
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ns
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Ob
lig
Cou
nty
of S
anta
Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
3 of
5
Reg Pg. 37
October 23, 2017
Page 38
As
se
ts &
Oth
er
De
bit
s
As
se
ts
0110
-- C
ash
in T
reas
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Tota
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Mo
nte
cit
o F
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Ca
p O
utl
ay
Re
s
Cou
nty
of S
anta
Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
4 of
5
Reg Pg. 38
October 23, 2017
Page 39
As
se
ts &
Oth
er
De
bit
s
As
se
ts
0110
-- C
ash
in T
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cit
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g
Cou
nty
of S
anta
Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
5 of
5
Reg Pg. 39
October 23, 2017
Page 40
Rev
enue
sTa
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0 --
Mon
teci
to F
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n D
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Cou
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of S
anta
Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
1 of
7
Reg Pg. 40
October 23, 2017
Page 41
Mis
cella
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4,46
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365
0 --
Mon
teci
to F
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rote
ctio
n D
ist
Cou
nty
of S
anta
Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
2 of
7
Reg Pg. 41
October 23, 2017
agil
Text Box
(Liability/Property)
Page 42
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Last
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ated
: 10
/12/
2017
5:2
2 A
MP
age
3 of
7
Reg Pg. 42
October 23, 2017
Page 43
Oth
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Last
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: 10
/12/
2017
5:2
2 A
MP
age
4 of
7
Reg Pg. 43
October 23, 2017
Page 44
Rev
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Last
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: 10
/12/
2017
5:2
2 A
MP
age
5 of
7
Reg Pg. 44
October 23, 2017
Page 45
Rev
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Last
Upd
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: 10
/12/
2017
5:2
2 A
MP
age
6 of
7
Reg Pg. 45
October 23, 2017
Page 46
Rev
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sU
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Last
Upd
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: 10
/12/
2017
5:2
2 A
MP
age
7 of
7
Reg Pg. 46
October 23, 2017
Page 47
Rev
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Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
1 of
4
Reg Pg. 47
October 23, 2017
Page 48
Mis
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Ove
rtim
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7,37
9.51
9,87
4.54
6,56
8.54
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verti
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mbu
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le57
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664,
796.
3473
4,64
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3112
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261.
4464
00 --
Ret
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967,
926.
231,
121,
452.
6164
50 --
Sup
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men
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PE
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3,47
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6550
-- F
ICA
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36,5
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039
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511,
457.
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8,92
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118.
0529
3.64
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5969
00 --
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pens
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375.
4263
6,07
1.90
Sal
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s an
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mpl
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4,62
2,98
4.52
4,57
4,50
7.78
4,91
8,66
1.65
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vice
s an
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7030
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loth
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sona
l32
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35,9
53.6
58,
855.
8370
50 --
Com
mun
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19,7
05.3
617
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28,5
33.8
870
60 --
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11.9
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829.
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90 --
Insu
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25,6
61.9
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7120
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quip
men
t Mai
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1,53
3.70
2,33
5.57
1,66
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ual
Fund
365
0 --
Mon
teci
to F
ire P
rote
ctio
n D
ist
Cou
nty
of S
anta
Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
2 of
4
Reg Pg. 48
October 23, 2017
Page 49
7205
-- F
ire D
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8,87
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8,70
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31,5
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quip
men
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76.1
413
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13,6
45.4
774
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Med
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506.
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099.
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60 --
Pro
fess
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56.7
558
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7507
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DP
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roll
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1,49
9.23
1,54
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ontra
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vice
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24,3
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277.
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80 --
Ren
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911.
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9.92
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7630
-- S
mal
l Too
ls &
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1,66
1.79
2,89
4.85
10,8
98.8
776
50 --
Spe
cial
Dep
artm
enta
l Exp
ense
10,9
43.9
311
,754
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13,9
15.8
376
71 --
Spe
cial
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7730
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porta
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el2,
546.
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885.
464,
313.
3477
31 --
Gas
olin
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4.70
8,62
5.06
7732
-- T
rain
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3,52
8.84
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5.97
6,39
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902.
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67
Ser
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203,
624.
2925
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365
0 --
Mon
teci
to F
ire P
rote
ctio
n D
ist
Cou
nty
of S
anta
Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
3 of
4
Reg Pg. 49
October 23, 2017
Page 50
Cap
ital A
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39,0
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3
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61
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5910
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365
0 --
Mon
teci
to F
ire P
rote
ctio
n D
ist
Cou
nty
of S
anta
Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
4 of
4
Reg Pg. 50
October 23, 2017
Page 51
Exp
endi
ture
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alar
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Reg
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653.
9063
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Ove
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27,4
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5534
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212
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5411
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18,9
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67.5
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0.14
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Ser
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7030
-- C
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-- C
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283
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185.
1070
70 --
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seho
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7,80
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552,
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201.
6970
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7120
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quip
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312,
908.
03-3
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1,38
8.10
276.
6672
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Stru
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7,90
1.25
1,37
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3,48
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091.
071,
438.
3672
05 --
Fire
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e39
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85,3
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110.
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843.
3849
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1,90
0.53
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0.76
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63 --
Equ
ipm
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7.71
14,7
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8/31
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9/30
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l
Fund
365
0 --
Mon
teci
to F
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rote
ctio
n D
ist
Cou
nty
of S
anta
Bar
bara
, FIN
Last
Upd
ated
: 10
/12/
2017
5:2
2 A
MP
age
1 of
3
Reg Pg. 51
October 23, 2017
Page 52
7450
-- O
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1,52
2.63
1,72
4.69
5,56
6.75
809.
442,
031.
592,
138.
9874
60 --
Pro
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l & S
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22,3
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045
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17.5
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473.
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483.
9851
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299.
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7510
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7,71
3.65
22,6
77.1
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949.
5223
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7530
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ns &
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99.8
40.
0075
46 --
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xpen
se23
8,34
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7580
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8.52
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0.00
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0.00
7630
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mal
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1,51
3.38
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301.
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7650
-- S
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211.
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3210
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3,86
5.71
359.
0091
9.80
3,03
4.54
7731
-- G
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4,60
5.26
1,02
2.17
10,7
71.8
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5,55
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0.59
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-- T
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8.94
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20.8
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4,74
8.92
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Cap
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17,6
08.5
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58-6
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96.5
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6,65
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6,37
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Reg Pg. 52
October 23, 2017
Page 53
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3 of
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Reg Pg. 53
October 23, 2017
Page 54
MSM
August 14, 2017
142695File:
Billing Attorney:
Montecito Fire Protection District595 San Ysidro RoadSanta Barbara, CA 93108 12611
Invoice #:
TAX ID # 95-1782877
Counsellors at Law
Santa Barbara, CA 93102-0099
(805) 962-0011
P.O. Box 99
* * * * * * * * * * * * * * * * * * * *
ACCOUNT SUMMARY BALANCE
12611-00000General Matters $1,308.00RE:
Our File Number:
12611-00022Ordinances $283.50RE:
Our File Number:
12611-00059Station Three $945.00RE:
Our File Number:
12611-00061Board Mtgs $1,102.50RE:
Our File Number:
$3,639.00Total Current Fees & Costs
Current Disbursements
SUMMARY OF CURRENT BILLING
$4,843.50
Current Fees$0.00
Previous BalancePayments - Thank You
$0.00
$4,843.50
Total Current Fees & Costs $3,639.00
TOTAL PAST DUE
SUMMARY OF PAST DUE BALANCES
$3,639.00
$3,639.00TOTAL BALANCE DUE
Reg Pg. 54
October 23, 2017
agil
Text Box
- Fund 3653
agil
Text Box
- Fund 3653 - Fund 3650
agil
Text Box
- 945.00 2,694.00
Page 55
Reg Pg. 55
October 23, 2017
Page 56
Reg Pg. 56
October 23, 2017
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Reg Pg. 57
October 23, 2017
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Reg Pg. 58
October 23, 2017
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Reg Pg. 59
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Reg Pg. 60
October 23, 2017
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Reg Pg. 61
October 23, 2017
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Reg Pg. 62
October 23, 2017
Page 63
Agenda Item #7
Reg Pg. 63
October 23, 2017
Page 64
Reg Pg. 64
October 23, 2017
Page 65
MONTECITO FIRE PROTECTION DISTRICTPARS Post-Employment Benefits Trust
OPEB Account
MonthBeginning Balance Contributions Earnings Expenses
Ending Balance 1-M %
August 2016 9,523,447.66 - 45,572.47 1,984.05 9,567,036.08 0.48%
September 2016 9,567,036.08 - 42,304.49 5,846.57 9,603,494.00 0.44%
October 2016 9,603,494.00 - (119,882.18) 2,000.73 9,481,611.09 -1.25%
November 2016 9,481,611.09 - 96,928.53 3,978.27 9,574,561.35 1.02%
December 2016 9,574,561.35 - 78,934.58 4,002.15 9,649,493.78 0.82%
January 2017 9,649,493.78 - 170,422.28 1,994.70 9,817,921.36 1.77%
February 2017 9,817,921.36 - 196,673.48 6,405.78 10,008,189.06 2.00%
March 2017 10,008,189.06 - 52,657.52 4,181.44 10,056,665.14 0.53%
April 2017 10,056,665.14 - 133,186.49 2,092.78 10,187,758.85 1.32%
May 2017 10,187,758.85 - 135,159.82 8,607.04 10,314,311.63 1.33%
June 2017 (Old) 10,314,311.63 (10,314,311.63) 62,087.81 4,354.66 57,733.15
June 2017 (New) - 10,314,311.63 239.08 - 10,314,550.71
July 2017 (Old) 57,733.15 (57,733.15) 865.84 2,262.49 (1,396.65)
July 2017 (New) 10,314,550.71 57,733.15 165,876.16 2,092.33 10,536,067.69
Total 10,372,283.86 - 1,061,026.37 49,802.99 10,534,671.04
Pension Account
MonthBeginning Balance Contributions Earnings Expenses
Ending Balance 1-M %
June 2017 - 1,200,000.00 26.44 - 1,200,026.44
July 2017 1,200,026.44 - 3,816.98 243.43 1,203,599.99 0.32%
Total 1,200,000.00 3,843.42 243.43 -
Reg Pg. 65
October 23, 2017
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Reg Pg. 66
October 23, 2017
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Reg Pg. 67
October 23, 2017
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Reg Pg. 68
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Reg Pg. 69
October 23, 2017
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Reg Pg. 70
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Reg Pg. 71
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Reg Pg. 72
October 23, 2017
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Agenda Item #8
Reg Pg. 73
October 23, 2017
Page 74
Reg Pg. 74
October 23, 2017
Page 75
MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE
MONTECITO FIRE PROTECTION DISTRICT
Held at Fire District Headquarters, 595 San Ysidro Road September 25, 2017 at 2:00 p.m.
Director van Duinwyk called the meeting to order at 2:00 p.m.
Present: Director van Duinwyk, Director Easton, Director Powell, Director
Venable. Chief Hickman and District Counsel Mark Manion were also present.
Absent: Director Lee
1. Public comment: Any person may address the Board at this time on any non-agenda
matter that is within the subject matter jurisdiction of the Montecito Fire Protection
District. (30 minutes total time allotted for this discussion.)
There were no public comments at this meeting.
2. Time Certain, 2:00 p.m. – Receive presentation from Jeff Small, Managing Partner of
Capitol Public Finance Group (Capitol PFG), regarding memorandum on Funding
Pension and Other Post-Employment Benefits. (Strategic Plan Goal 9.1)
Jeff Small, Managing Partner of Capitol PFG provided a power point presentation
regarding memorandum on Funding Pension and Other Post-Employment Benefits. The
Board took a break at 3:04 p.m. The Board reconvened at 3:15 p.m.
3. Discussion item: Review initiatives 1, 2 and 3 of the Public Information and Education
Project. (Strategic Plan Goal 10.1)
Chief Hickman provided a review of the completed initiatives of the Public Information
and Education Project.
4. Consider recommendation for approval of Resolution 2017-06, Adoption of the Final
Budget for the Fiscal Year 2017-18. (Strategic Plan Goal 9.1)
5. Motion made by Director Easton , seconded by Director Powell to approve Resolution
2017-06, Adoption of the Final Budget for the Fiscal Year 2017-18. The Resolution was
amended to remove the $860,000 transfer to Fund 3653 and reallocate the amount to
additional retirement contributions. The Roll Call Vote was as follows:
Ayes: J. Venable, P. van Duinwyk, J. A. Powell, S. Easton
Nays: None
Abstain: None
Absent: M. Lee
Reg Pg. 75
October 23, 2017
Page 76
6. Consider recommendation for approval of the Annual Employee Reimbursement
Disclosure report. (Strategic Plan Goal 9.1)
Chief Hickman provided information regarding the Annual Employee Reimbursement
Disclosure report. Motion made by Director van Duinwyk, seconded by Director Easton
and passed unanimously to approve the Annual Employee Reimbursement Disclosure
report.
7. Discussion item: Fire Danger Signs. (Strategic Plan Goal 3.3)
Chief Hickman provided background information regarding current fire danger signs
throughout the District. After thorough discussion, the Board appointed Directors Easton
and Venable to work as an Ad-Hoc committee to further research the possibility of placing
additional signs throughout the District. The Chief recommended that the committee invite
the Montecito Association to be part of the discussion.
8. Approval of Minutes of the August 28, 2017 Regular Meeting.
9. Motion to approve the minutes of the August 28, 2017 Regular Meeting made by Director
Powell, seconded by Director Venable and unanimously passed.
10. Fire Chief’s report.
Chief Hickman responded to an inquiry made by Director Powell last meeting regarding
the impact of ADU’s and the Standards of Cover. The Chief stated that the Prevention
Bureau contacted the County regarding the number of ADU’s that are within the District.
He indicated that to date, there have been 22 approved, with one currently pending. He
noted that the Bureau is averaging two applications per week, and he did not foresee any
negative impact to the Standards of Cover.
11. Board of Director’s report.
Director Venable mentioned the MERRAG 30 year anniversary event.
12. Suggestions from Directors for items other than regular agenda items to be included
for the October 23, 2017 Regular Board meeting.
Director Easton stated that the committee would provide a report regarding the fire danger
signs. The Board also requested an agenda item to discuss the distribution of the $860,000
contribution to CalPERS as part of Capitol PFG’s recommendation.
The Meeting Adjourned at 4:15 p.m.
________________________ ________________________
President Peter van Duinwyk Secretary John Venable
Reg Pg. 76
October 23, 2017
Page 77
Agenda Item #9
Reg Pg. 77
October 23, 2017
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Reg Pg. 78
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Reg Pg. 79
October 23, 2017
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Reg Pg. 80
October 23, 2017
Page 81
SEPTEMBER 2017 CALLS BY INCIDENT TYPE TOTAL INCIDENTS: 138
FIRE: 6 EMS: 62 HAZARDOUS CONDITION: 10 PUBLIC SERVICE**: 12
FALSE ALARM: 12 GOOD INTENT*: 35 SEVERE WEATHER: 0 SPECIAL INCIDENT TYPES: 1
*Good Intent: Firefighters respond to a reported emergency, but find a different type of incident or nothing at all upon arrival to the area. Example: A caller reports smoke on the hillside. Firefighters arrive to discover a grading operation at a construction site is creating dust mistaken for smoke. Dispatched and Cancelled Enroute falls in this category. ** Public Service: Non‐emergency requests for assistance. Examples: lock out, animal rescue, ring removal, water problem; lift assists, seized gate, stalled elevator, providing the Sheriff’s Department with a ladder to enter a building.
Fire4%
EMS45%
Hazardous Condition7%
Public Service9%
Good Intent25%
False Alarm9%
Special Incident Type1%
SEPTEMBER 2017 INCIDENT TYPES
Reg Pg. 81
October 23, 2017
Page 82
0
20
40
60
80
100
120
140
160
Fire
Overpressure,
Explosion
EMS
Haz. Condition
Service
Good Intent
False Alarm
Severe W
eather
Special Inciden
tTo
tal
April ‐September 2017 In
cident Trend
Series1
Series2
Series3
Series4
Series5
Series6
Reg Pg. 82
October 23, 2017
