Agenda Halifax Regional Trails Association Board of Directors Meeting Monday, Nov 19, 2012 6:00PM - Wesleyan church on Ritcey Cres, Cole Harbour Road MAP Host: Lawrencetown Cole Harbour Trail Connector Assoc 1. Call to Order 2. Welcoming remarks from host 3. Approval of Agenda 4. Approval of previous minutes 5. Financial Report 6. Address from Dave McCusker Reports and Old Business: 7. Capital Funding Committee Report 8. Maintenance Funding Committee Report 9. Events Committee Report 10. Active Transportation Report 11. NST report 12. Staff report 11.1 Regional Trail Staff Capital recommendations for 13/14 11.2 Disruptions to sections of BLT and COLTA for sewer line work 11.3 NS Trails presentation re TCT at the HRM AT Committee meeting – Nov 15 11.4 Porters Lake School and AT planning 11.5 AT Greenways map in Regional Plan 11.6 HRTA 5 year Strategic Plan planning 11.7 South Shore Tourism Initiative- Halifax to Lunenburg 11.8 Meetings with NS Health & Wellness re 13/14 proposals in November 13. Executive committee report 13.1 HRTA strategic plan 13.2 Response from DNR re HRTA parks review submission New Business other than stemming from reports: 14. Shubenacadie Watershed Environmental Protection Society application for start-up funding Information: 15. Any Other Business: Announcements: Next meeting Dec 10, Holiday social at Fairbanks Centre Adjournment
Transcript
Agenda Halifax Regional Trails Association Board of Directors Meeting
Monday Nov 19 2012 600PM - Wesleyan church on Ritcey Cres Cole Harbour Road MAP Host Lawrencetown Cole Harbour Trail Connector Assoc
1 Call to Order 2 Welcoming remarks from host 3 Approval of Agenda 4 Approval of previous minutes 5 Financial Report 6 Address from Dave McCusker
Reports and Old Business 7 Capital Funding Committee Report 8 Maintenance Funding Committee Report 9 Events Committee Report 10 Active Transportation Report 11 NST report 12 Staff report
111 Regional Trail Staff Capital recommendations for 1314 112 Disruptions to sections of BLT and COLTA for sewer line work 113 NS Trails presentation re TCT at the HRM AT Committee meeting ndash Nov 15 114 Porters Lake School and AT planning 115 AT Greenways map in Regional Plan 116 HRTA 5 year Strategic Plan planning 117 South Shore Tourism Initiative- Halifax to Lunenburg 118 Meetings with NS Health amp Wellness re 1314 proposals in November
13 Executive committee report 131 HRTA strategic plan 132 Response from DNR re HRTA parks review submission
New Business other than stemming from reports 14 Shubenacadie Watershed Environmental Protection Society application for start-up funding Information 15 Any Other Business Announcements Next meeting Dec 10 Holiday social at Fairbanks Centre Adjournment
Draft Minutes Halifax Regional Trails Association Board of Directors Meeting
Monday October 15 2012 600 pm 80 First Lake Drive Sobeys Community Room
Host Friends of First Lake Society
Warren Irvine called the meeting to order at 600 John Hawkins sent his regrets that he could not attend In attendance Don Ambler (HRM Staff) Paul Berry (WRWEO) Marilyn Challis (SLRPA) Jessie Debaie (HRM Staff) Warren B Ervine (SLRPA) Dick Evans (MRWA) Gwen Hochheimer (SRA) Dan Jennings (SLPA) Catherine Klefenz (BLT) Joan MacKinnon (COLTA) Tanya MacLeod (PLATA) Cathy McCarthy (Friends of McNabs Island) Wendy McDonald (HNWTA) Bob McDonald (HNWTA) Dawn Neil (HRM Staff) Debbie OrsquoLeary (SLPRA) Mark Poirier (HUGA) Walter N Regan (SRA) Jim Reid (Carrolls Corner Community Centre) Karine Renton (HUGA) Theresa Scratch (SLRPA) April Scudder (LCC) Jim Simon (SWEPS) Bob Taylor (FOFL) Stanley Van Dyke (MTA) Ian Watt (COLTA) Bill Wiggins (SMBR) Sandy Wirtanen (SLRPA) and Holly Woodill (CHPTA) Sandy Wirtanen made welcoming remarks on behalf of the Friends of the First Lake Society She welcomed the HRTA hoped those who took the opportunity to see the trail enjoyed themselves and expressed FFLSrsquorsquos appreciation for the support of HRTA in their plans Warren asked if there were any additions to the agenda It was suggested that staff or others address the question f the difference between recreational versus AT trails Theresa asked to address the issue of Classic Open Developments as they apply to First Lake Walter moved and Bob Taylor seconded approval of the agenda as changed Passed Warren then asked those present to introduce them selves and mention who they are representing Warren then asked for the approval of the Minutes A couple of changes were noted and it was also noted that the attachments referred to in the minutes were neither distributed nor available on the website Stan apologized and noted that they would be distributed with the corrected minutes Bob moved and Catherine seconded approval of the minutes as corrected ndash Passed In the absence of the Treasurer Bob Taylor noted that it was likely there would have been little change except for a few cents of interest OLD BUSINESS Warren then asked for the presentation of the Capital Committee Report Paul Berry a member of the committee read the report (attached) Paul moved and Walter seconded the receipt of the report Members asked whether a date had been set for member groups to provide corrections No date had been set It was noted too that a couple of non-member groups had submitted capital funding proposals and wondered how that would be handled It was noted that these
groups are new are not represented and had not attended meetings In view of this they had not been considered for funding Passed Warren then asked for the presentation of the Maintenance Committee Walter summarized the report (attached) He moved and Catherine seconded receipt of the report As some of the recommended numbers provided in the Report did not agree with those that were initially proposed by groups in their applications it was asked whether these groups would be informed of the reasons for these differences Walter agreed that this should have been done and will provide the groups with this information It was also asked how the maintenance request compares with last year It was noted that the total is higher but not significantly The question was called and the motion was passed Dick Evans asked that his abstention be recorded He indicated that he had expressed in Committee that he felt that the Maintenance Committee could take more time to review the responses from groups from whom the Committee had requested further information and that he had also abstained at the Committee level for this reason It was noted that the Committee would in early months of 2013 meet to discuss acceptable guidelines on maintenance funding in lieu of widely divergent costs associated with maintaining similar scopes of trail
April Scutter then provided a verbal report of the Events Committee The proposed schedule for the Camp was distributed along with a sign up list for attendance and for cooking and cleaning up A number of questions were raised With regard to children there was not objection except that it should be made clear that the responsibility for looking after them would be the responsibility of the parents Noting that hunting season will have started hunter orange vests and hat would be necessary Gwyn agreed to purchase hunter orange hats It agreed that HRTA would pay for the hats Members would be responsible for providing their own vests April moved and Paul seconded ndash passed AT report was summarized by Walter (Attached) Walter moved and Bob seconded receipt of the report ndash Passed Bob Taylor noted that the Burnside connector is supposed to start in 2013 but the currently defined route simply ends Their group suggests that the HRTA support a request for funding to develop a routing study to answer questions and deal with issues raised by he Department of Transportation They group (First Lake) and others are advocating such a study to support the development of a connecting route ultimately to join the former with the potential Windsor Junction abandoned rail trail Wendy asked that the AT Advisory Committeersquos information be more easily available The website contains little information and no way of obtaining it Don Ambler noted that TIR has been asked to cooperate in developing a routing study to joint HNWTA trails to COLTA trails They expressed interest and promised cooperation but no funding NS Trails Holly reported that there is nothing new but that Kristarsquos term has expired and that a new position is being advertised
Staff Report Jessie (Trails Staff) then presented the Staff Report (Attached) Terry Gallagher has asked that groups identify priorities that are consistent with the AT and Greenway objectives He emphasized that capital funding shouldnrsquot be spread too far when it can be focused better on large visible publically supported projects with high profile Best to focus on shovel ready projects with known price tags He also emphasized that no banking of capital funding will be permitted Also as discussed by Terry Gallagher was the subject of HST rebates Jessie distributed a policy statement summarizing the policy with regard to HST rebates in regard to capital and re-capitalization funding as prepared by Heather MacLennan Project Controller HRM Facility Development Bob suggested that there should be a meeting that involved each of the member grouprsquos treasurer Several questions were asked each dealing with specifications set out in Heatherrsquos statement There were questions regarding standing offers concerning what advertising might mean and how all of this equates with the current agreement between HRM and the HRTA member groups In this context it will be necessary to update the standing orders With regard to trail standards facilities staff has been asked to set guidelines to be included in the planning ldquoRed Bookrdquo It was noted that the Fist Aid course was a great success It was suggested that Association Volunteers who are active on the trail should all be trained in first aid It was asked whether this would be a continuing program It would be great ndash it would also be good it was carried out in conjunction with the Trail Patrol courses Jessie noted that the counters have been ordered and an RFP has been put out for consulting services in conjunction with their use and the interpretation of the data Bill moved and Walter seconded receipt of the report Executive Committee Report Bill summarized the results of the meeting The meeting focused around comments by David McCusker Regional Transportation Manager comments by Terry Gallagher re 20132014 capital budget priorities etc the HST rebate rules and rebates and the Capital Invoice process Following there was discussion re design standards and more important the implications of the changes being imposed on the volunteer groups The report was verbal so no motion to accept was made NEW BUSINESS There was the question of recreational versus AT It was noted that there were some conflicts between these two goals Commuters would some places favour roads over trails because of the allowable speeds along roads and in places the shorter distances Recreational trails would require lower speeds because of conflicts with pedestrian dog walkers strollers etc It was also noted that the provision for AT standards of 4 metres canrsquot possible be met in practical terms on ARC routes that have a normal width of 35 metres at best Open Space Development Theresa Scratch of SLPRA provided an overview of the Open Space plan developments and the potential impact on the Second Lake This is in part summarized in an article that can be viewed at httpwwwhalifaxnewsnetcaNews2012-06-26article-3017153Windsor-Junction-water-worries1 The approach taken by the developer is based on a Condominium model that carries its own issues It was pointed out by members that the issue is not specifically a ldquotrail issuerdquo but there is a concern by the member group about potential impacts to the lake and itrsquos value in relation to the Park and SLRPATrails Catherin moved for adjournment at 815
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
Draft Minutes Halifax Regional Trails Association Board of Directors Meeting
Monday October 15 2012 600 pm 80 First Lake Drive Sobeys Community Room
Host Friends of First Lake Society
Warren Irvine called the meeting to order at 600 John Hawkins sent his regrets that he could not attend In attendance Don Ambler (HRM Staff) Paul Berry (WRWEO) Marilyn Challis (SLRPA) Jessie Debaie (HRM Staff) Warren B Ervine (SLRPA) Dick Evans (MRWA) Gwen Hochheimer (SRA) Dan Jennings (SLPA) Catherine Klefenz (BLT) Joan MacKinnon (COLTA) Tanya MacLeod (PLATA) Cathy McCarthy (Friends of McNabs Island) Wendy McDonald (HNWTA) Bob McDonald (HNWTA) Dawn Neil (HRM Staff) Debbie OrsquoLeary (SLPRA) Mark Poirier (HUGA) Walter N Regan (SRA) Jim Reid (Carrolls Corner Community Centre) Karine Renton (HUGA) Theresa Scratch (SLRPA) April Scudder (LCC) Jim Simon (SWEPS) Bob Taylor (FOFL) Stanley Van Dyke (MTA) Ian Watt (COLTA) Bill Wiggins (SMBR) Sandy Wirtanen (SLRPA) and Holly Woodill (CHPTA) Sandy Wirtanen made welcoming remarks on behalf of the Friends of the First Lake Society She welcomed the HRTA hoped those who took the opportunity to see the trail enjoyed themselves and expressed FFLSrsquorsquos appreciation for the support of HRTA in their plans Warren asked if there were any additions to the agenda It was suggested that staff or others address the question f the difference between recreational versus AT trails Theresa asked to address the issue of Classic Open Developments as they apply to First Lake Walter moved and Bob Taylor seconded approval of the agenda as changed Passed Warren then asked those present to introduce them selves and mention who they are representing Warren then asked for the approval of the Minutes A couple of changes were noted and it was also noted that the attachments referred to in the minutes were neither distributed nor available on the website Stan apologized and noted that they would be distributed with the corrected minutes Bob moved and Catherine seconded approval of the minutes as corrected ndash Passed In the absence of the Treasurer Bob Taylor noted that it was likely there would have been little change except for a few cents of interest OLD BUSINESS Warren then asked for the presentation of the Capital Committee Report Paul Berry a member of the committee read the report (attached) Paul moved and Walter seconded the receipt of the report Members asked whether a date had been set for member groups to provide corrections No date had been set It was noted too that a couple of non-member groups had submitted capital funding proposals and wondered how that would be handled It was noted that these
groups are new are not represented and had not attended meetings In view of this they had not been considered for funding Passed Warren then asked for the presentation of the Maintenance Committee Walter summarized the report (attached) He moved and Catherine seconded receipt of the report As some of the recommended numbers provided in the Report did not agree with those that were initially proposed by groups in their applications it was asked whether these groups would be informed of the reasons for these differences Walter agreed that this should have been done and will provide the groups with this information It was also asked how the maintenance request compares with last year It was noted that the total is higher but not significantly The question was called and the motion was passed Dick Evans asked that his abstention be recorded He indicated that he had expressed in Committee that he felt that the Maintenance Committee could take more time to review the responses from groups from whom the Committee had requested further information and that he had also abstained at the Committee level for this reason It was noted that the Committee would in early months of 2013 meet to discuss acceptable guidelines on maintenance funding in lieu of widely divergent costs associated with maintaining similar scopes of trail
April Scutter then provided a verbal report of the Events Committee The proposed schedule for the Camp was distributed along with a sign up list for attendance and for cooking and cleaning up A number of questions were raised With regard to children there was not objection except that it should be made clear that the responsibility for looking after them would be the responsibility of the parents Noting that hunting season will have started hunter orange vests and hat would be necessary Gwyn agreed to purchase hunter orange hats It agreed that HRTA would pay for the hats Members would be responsible for providing their own vests April moved and Paul seconded ndash passed AT report was summarized by Walter (Attached) Walter moved and Bob seconded receipt of the report ndash Passed Bob Taylor noted that the Burnside connector is supposed to start in 2013 but the currently defined route simply ends Their group suggests that the HRTA support a request for funding to develop a routing study to answer questions and deal with issues raised by he Department of Transportation They group (First Lake) and others are advocating such a study to support the development of a connecting route ultimately to join the former with the potential Windsor Junction abandoned rail trail Wendy asked that the AT Advisory Committeersquos information be more easily available The website contains little information and no way of obtaining it Don Ambler noted that TIR has been asked to cooperate in developing a routing study to joint HNWTA trails to COLTA trails They expressed interest and promised cooperation but no funding NS Trails Holly reported that there is nothing new but that Kristarsquos term has expired and that a new position is being advertised
Staff Report Jessie (Trails Staff) then presented the Staff Report (Attached) Terry Gallagher has asked that groups identify priorities that are consistent with the AT and Greenway objectives He emphasized that capital funding shouldnrsquot be spread too far when it can be focused better on large visible publically supported projects with high profile Best to focus on shovel ready projects with known price tags He also emphasized that no banking of capital funding will be permitted Also as discussed by Terry Gallagher was the subject of HST rebates Jessie distributed a policy statement summarizing the policy with regard to HST rebates in regard to capital and re-capitalization funding as prepared by Heather MacLennan Project Controller HRM Facility Development Bob suggested that there should be a meeting that involved each of the member grouprsquos treasurer Several questions were asked each dealing with specifications set out in Heatherrsquos statement There were questions regarding standing offers concerning what advertising might mean and how all of this equates with the current agreement between HRM and the HRTA member groups In this context it will be necessary to update the standing orders With regard to trail standards facilities staff has been asked to set guidelines to be included in the planning ldquoRed Bookrdquo It was noted that the Fist Aid course was a great success It was suggested that Association Volunteers who are active on the trail should all be trained in first aid It was asked whether this would be a continuing program It would be great ndash it would also be good it was carried out in conjunction with the Trail Patrol courses Jessie noted that the counters have been ordered and an RFP has been put out for consulting services in conjunction with their use and the interpretation of the data Bill moved and Walter seconded receipt of the report Executive Committee Report Bill summarized the results of the meeting The meeting focused around comments by David McCusker Regional Transportation Manager comments by Terry Gallagher re 20132014 capital budget priorities etc the HST rebate rules and rebates and the Capital Invoice process Following there was discussion re design standards and more important the implications of the changes being imposed on the volunteer groups The report was verbal so no motion to accept was made NEW BUSINESS There was the question of recreational versus AT It was noted that there were some conflicts between these two goals Commuters would some places favour roads over trails because of the allowable speeds along roads and in places the shorter distances Recreational trails would require lower speeds because of conflicts with pedestrian dog walkers strollers etc It was also noted that the provision for AT standards of 4 metres canrsquot possible be met in practical terms on ARC routes that have a normal width of 35 metres at best Open Space Development Theresa Scratch of SLPRA provided an overview of the Open Space plan developments and the potential impact on the Second Lake This is in part summarized in an article that can be viewed at httpwwwhalifaxnewsnetcaNews2012-06-26article-3017153Windsor-Junction-water-worries1 The approach taken by the developer is based on a Condominium model that carries its own issues It was pointed out by members that the issue is not specifically a ldquotrail issuerdquo but there is a concern by the member group about potential impacts to the lake and itrsquos value in relation to the Park and SLRPATrails Catherin moved for adjournment at 815
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
groups are new are not represented and had not attended meetings In view of this they had not been considered for funding Passed Warren then asked for the presentation of the Maintenance Committee Walter summarized the report (attached) He moved and Catherine seconded receipt of the report As some of the recommended numbers provided in the Report did not agree with those that were initially proposed by groups in their applications it was asked whether these groups would be informed of the reasons for these differences Walter agreed that this should have been done and will provide the groups with this information It was also asked how the maintenance request compares with last year It was noted that the total is higher but not significantly The question was called and the motion was passed Dick Evans asked that his abstention be recorded He indicated that he had expressed in Committee that he felt that the Maintenance Committee could take more time to review the responses from groups from whom the Committee had requested further information and that he had also abstained at the Committee level for this reason It was noted that the Committee would in early months of 2013 meet to discuss acceptable guidelines on maintenance funding in lieu of widely divergent costs associated with maintaining similar scopes of trail
April Scutter then provided a verbal report of the Events Committee The proposed schedule for the Camp was distributed along with a sign up list for attendance and for cooking and cleaning up A number of questions were raised With regard to children there was not objection except that it should be made clear that the responsibility for looking after them would be the responsibility of the parents Noting that hunting season will have started hunter orange vests and hat would be necessary Gwyn agreed to purchase hunter orange hats It agreed that HRTA would pay for the hats Members would be responsible for providing their own vests April moved and Paul seconded ndash passed AT report was summarized by Walter (Attached) Walter moved and Bob seconded receipt of the report ndash Passed Bob Taylor noted that the Burnside connector is supposed to start in 2013 but the currently defined route simply ends Their group suggests that the HRTA support a request for funding to develop a routing study to answer questions and deal with issues raised by he Department of Transportation They group (First Lake) and others are advocating such a study to support the development of a connecting route ultimately to join the former with the potential Windsor Junction abandoned rail trail Wendy asked that the AT Advisory Committeersquos information be more easily available The website contains little information and no way of obtaining it Don Ambler noted that TIR has been asked to cooperate in developing a routing study to joint HNWTA trails to COLTA trails They expressed interest and promised cooperation but no funding NS Trails Holly reported that there is nothing new but that Kristarsquos term has expired and that a new position is being advertised
Staff Report Jessie (Trails Staff) then presented the Staff Report (Attached) Terry Gallagher has asked that groups identify priorities that are consistent with the AT and Greenway objectives He emphasized that capital funding shouldnrsquot be spread too far when it can be focused better on large visible publically supported projects with high profile Best to focus on shovel ready projects with known price tags He also emphasized that no banking of capital funding will be permitted Also as discussed by Terry Gallagher was the subject of HST rebates Jessie distributed a policy statement summarizing the policy with regard to HST rebates in regard to capital and re-capitalization funding as prepared by Heather MacLennan Project Controller HRM Facility Development Bob suggested that there should be a meeting that involved each of the member grouprsquos treasurer Several questions were asked each dealing with specifications set out in Heatherrsquos statement There were questions regarding standing offers concerning what advertising might mean and how all of this equates with the current agreement between HRM and the HRTA member groups In this context it will be necessary to update the standing orders With regard to trail standards facilities staff has been asked to set guidelines to be included in the planning ldquoRed Bookrdquo It was noted that the Fist Aid course was a great success It was suggested that Association Volunteers who are active on the trail should all be trained in first aid It was asked whether this would be a continuing program It would be great ndash it would also be good it was carried out in conjunction with the Trail Patrol courses Jessie noted that the counters have been ordered and an RFP has been put out for consulting services in conjunction with their use and the interpretation of the data Bill moved and Walter seconded receipt of the report Executive Committee Report Bill summarized the results of the meeting The meeting focused around comments by David McCusker Regional Transportation Manager comments by Terry Gallagher re 20132014 capital budget priorities etc the HST rebate rules and rebates and the Capital Invoice process Following there was discussion re design standards and more important the implications of the changes being imposed on the volunteer groups The report was verbal so no motion to accept was made NEW BUSINESS There was the question of recreational versus AT It was noted that there were some conflicts between these two goals Commuters would some places favour roads over trails because of the allowable speeds along roads and in places the shorter distances Recreational trails would require lower speeds because of conflicts with pedestrian dog walkers strollers etc It was also noted that the provision for AT standards of 4 metres canrsquot possible be met in practical terms on ARC routes that have a normal width of 35 metres at best Open Space Development Theresa Scratch of SLPRA provided an overview of the Open Space plan developments and the potential impact on the Second Lake This is in part summarized in an article that can be viewed at httpwwwhalifaxnewsnetcaNews2012-06-26article-3017153Windsor-Junction-water-worries1 The approach taken by the developer is based on a Condominium model that carries its own issues It was pointed out by members that the issue is not specifically a ldquotrail issuerdquo but there is a concern by the member group about potential impacts to the lake and itrsquos value in relation to the Park and SLRPATrails Catherin moved for adjournment at 815
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
Staff Report Jessie (Trails Staff) then presented the Staff Report (Attached) Terry Gallagher has asked that groups identify priorities that are consistent with the AT and Greenway objectives He emphasized that capital funding shouldnrsquot be spread too far when it can be focused better on large visible publically supported projects with high profile Best to focus on shovel ready projects with known price tags He also emphasized that no banking of capital funding will be permitted Also as discussed by Terry Gallagher was the subject of HST rebates Jessie distributed a policy statement summarizing the policy with regard to HST rebates in regard to capital and re-capitalization funding as prepared by Heather MacLennan Project Controller HRM Facility Development Bob suggested that there should be a meeting that involved each of the member grouprsquos treasurer Several questions were asked each dealing with specifications set out in Heatherrsquos statement There were questions regarding standing offers concerning what advertising might mean and how all of this equates with the current agreement between HRM and the HRTA member groups In this context it will be necessary to update the standing orders With regard to trail standards facilities staff has been asked to set guidelines to be included in the planning ldquoRed Bookrdquo It was noted that the Fist Aid course was a great success It was suggested that Association Volunteers who are active on the trail should all be trained in first aid It was asked whether this would be a continuing program It would be great ndash it would also be good it was carried out in conjunction with the Trail Patrol courses Jessie noted that the counters have been ordered and an RFP has been put out for consulting services in conjunction with their use and the interpretation of the data Bill moved and Walter seconded receipt of the report Executive Committee Report Bill summarized the results of the meeting The meeting focused around comments by David McCusker Regional Transportation Manager comments by Terry Gallagher re 20132014 capital budget priorities etc the HST rebate rules and rebates and the Capital Invoice process Following there was discussion re design standards and more important the implications of the changes being imposed on the volunteer groups The report was verbal so no motion to accept was made NEW BUSINESS There was the question of recreational versus AT It was noted that there were some conflicts between these two goals Commuters would some places favour roads over trails because of the allowable speeds along roads and in places the shorter distances Recreational trails would require lower speeds because of conflicts with pedestrian dog walkers strollers etc It was also noted that the provision for AT standards of 4 metres canrsquot possible be met in practical terms on ARC routes that have a normal width of 35 metres at best Open Space Development Theresa Scratch of SLPRA provided an overview of the Open Space plan developments and the potential impact on the Second Lake This is in part summarized in an article that can be viewed at httpwwwhalifaxnewsnetcaNews2012-06-26article-3017153Windsor-Junction-water-worries1 The approach taken by the developer is based on a Condominium model that carries its own issues It was pointed out by members that the issue is not specifically a ldquotrail issuerdquo but there is a concern by the member group about potential impacts to the lake and itrsquos value in relation to the Park and SLRPATrails Catherin moved for adjournment at 815
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
HRTA needs to discuss
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
1
Maintenance Committee Report Halifax Regional Trails Association
October 15 2012
1 The Maintenance Committee met on September 28 to review maintenance and re‐capitalization proposals from 18 HRTA groups Requests for clarification and additional information were sent to 6 groups Based on the responses the HRTA Maintenance Committee is recommending the following for the 1314 maintenance allocations 18947000 for maintenance and 8800000 for recapitalization A chart with our recommendations is on the second page of the report
2 Staff will be reviewing this information and come back to us with their recommendations by the November HRTA meeting
3 Early in 2013 the Maintenance Committee will be reviewing the 1213 maintenance agreement for 2013‐2014 to make changes necessary for the smooth running of the maintenance component of HRTA community trails During the decision making process it was noted that some new policies and direction is needed via the agreement to assist the committee with its work
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
2
HRTA Maintenance Committee Recommendations for October 15 2012
Community Group Maintenance Re- cap matched $
Summary Chart 1314
Atlantic View Trails Association 925000
Beechville Lakeside Timberlea 670750 yes
Carrolls Corners Walking Trail 200000
Chain of Lakes Trail 1730000
Cole Harbour Parks amp Trails 3175000
2000000
Crowbar Trails 500000
Friends of First Lake 800000
4000000
Halifax North West Trails Assoc 1547000
Halifax Urban Greenway 489000
McIntosh Run 876500
Musquodoboit Trailways Assoc 2143000
1600000
Portland Estates amp Hills Res Preston amp Area Trails Assoc
Sackville Rivers Trails 1930000
Second Lake Regional Park 1200000
St Margarets Bay Rails to Trails 800000
1200000 yes
Woodens River- Bluff 1060800
HRTA 9000
Total 18947050
8800000
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
Halifax Regional Trails Association Report from the September Active Transportation Committee Meeting
October 15 2012
1 There was a presentation to the AT Committee regarding a community art project that took place in the street corner of Northwood Terrace and Black Street This was a place making project sponsored by HRM Community Art in cooperation with Northwood Manor
2 Sackville Rivers Association presented a power point presentation on the Sackville Greenway which was identified as one of the 5 Big Ideas The HRM AT Committee agreed to give an approval in principle motion All 5 big ideas hinge on the budget to deliver them being approved in upcoming budget talks
3 Five successful stakeholder meeting were conducted by Maria Jacobs and David McIsaac during the month of September
4 The AT subcommittee has met twice to review route options 1) for the centre area 2) the suburban area A third meeting for the rural areas will take place in November
5 Public consultations for the AT plan review will be scheduled for November
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
Halifax Regional Trails Staff Report October 15 2012
1 AT Plan review process will be rolling out once the election is over HRM Trail staff has been
working with Hanita Koblents and David MacIsaac identifying gaps and prioritizing some possible AT routes that could be developed in the next five years We are encouraging HRTA reps to attend the upcoming consultations
2 Terry Gallagher Manager of Facility Development and David McCusker attended the October 9 2012 HRTA Executive meeting to speak about priority setting for Active Transportation and Trails Terry gave a heads up that he may be asking HRTA and staff to identify priorities to build some high priority trail greenway projects rather than spreading the funding around to so many groups He also does not want groups banking funding from year to year
3 Heather MacLennan the Project Controller for Facility Development has provided us with guidelines for HST starting now A hard copy is being passed to each group
4 One of the Facility Development staff is being tasked to write a Request for Proposals for a HRM Trail Greenway standards They are recommending 5 trail types There will be information about accessibility and standards in the Red book that can be used to assist developers with Trails and Greenway construction
5 Nova Scotia Trails will be presenting to the HRM Active Transportation Committee in November about the Trans Canada Trail in HRM
6 Meetings are happening initiated by the Atlantic Canada Tourism Association and Nova Scotia to market Chain of Lakes BLT St Margarets Bay the Dynamite Trail and the Bay to Bay Trail in Lunenburg County as a tourism destination Information is still incomplete but information we have to date indicates that there will be funding for trail construction way finding signage signage for tourism opportunities as well as promotional opportunities
7 The Regional Planning 5 year review (RP+5) will be going out for community consultation soon The Greenways vision and map that we will be discussing at Trail Camp is slated to be incorporated into the Regional Plan Review document As with the AT Plan review HRTArsquos input is valuable
8 Sackville Rivers Association presented the Sackville Greenway plan to the HRM Active Transportation Committee in September With a reminder that the SG was one of the 5 Big Ideas the AT Committee supported the plan in principle
9 Congratulations to the Sackville River Association for their two successful Open houses on the Sackville Greenway Project
10 Thanks to Rob Mullane Municipal Operations who supplied the funding for the First Aid Course 11 The Trail counters have been ordered A RFP for consulting was put out to tender with the
closing on October 12 12 Trail camp planning is going ahead
Greenway Vision amp Map discussion
The AT Plan review process
Trail counter project
Crime Prevention through Environmental Design
HRTA Templates for Community Council in 2013
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
As discussed by Terry Gallagher at the HRTA Executive meeting on October 9 2012 HST Rules Heather MacLennan Project Controller HRM Facility Development ‐ Invoices from the trails groups are to arrive with all appropriate backup Appropriate backup
includes detailed vendor invoices proof of payment cost share documentation quotes (see Procurement info below) and any other pertinent information
‐ If an invoice is not already paid HRM will issue a cheque jointly payable to the trails group and the vendor The trails group will endorse the cheque and remit it to the vendor In this case HRM claims the HST rebate This is common practice for alternative service delivery projects and is consistent with sound accounting practice
‐ In cases where the invoice is fully paid by the trails group the trails group alone will be reimbursed the entire amount of the invoice plus full HST Good accounting practice indicates that any rebate should in turn be remitted the HRM Unfortunately this is not the way the agreement with the groups is written so we are as per the agreement using capital funds to provide a de facto operating grant to the trails groups While we are bound by the agreement this year I would not expect this practice to continue in the future
‐ Any entity either A) spending HRM (public) funds or B) is acting as an agent of HRM (both of these apply to the trails groups) they are required to comply with the NS Public Procurement Act This means that the trails group MUST publically advertise all tenders over $15k For work under $15k they MUST attach three competitive bids to the invoice (so HRM Finance and Procurement staff can verify that all parties involved complying with legislation)
Draft‐ Trail camp schedule November 234
Friday November 2 Saturday November 3 Sunday November 4
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
HRTA needs to discuss
Times are changing We need a new vision Should it be on our web site
What are your criteria for staying in the game
Are you going to be able to go back to Council with another document to re‐ affirm our commitment and approved the maintenance
process
How can HRTA stay current
Are HRTA members advocates or doers
Are we being too complacent
Do we want the volunteers to stay involved
The urban suburban focus
What about goals and objective for the next 5 years
Needs an updated vision plan amp business plan
Need to prioritize what trails
Divergent paths between staff and HRTA members
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
1
Trail Camp Information Camp Kidston November 234
Friday Night is Bragging NightFriday evening is an open and interactive evening with no agenda as such This is a set up time and a fun time This is the time for people to come and bring their flash drives with trail pictures or do bragging about the successes they have had and are having We often get bogged down in the structure and the tough places and we often forget the wonderful accomplishments we have This is the time to brag about our trails If desired we could feature a 1 hour American Trails Webinar
The main room has a fire place and staff will provide an LCD projector and lap top Supper will be provided by Bob Taylor Feel free to bring snacks and beverages We may organize some ldquo ice breakersrdquo for the newbies in the group There is a fire place in Wilson Lodge so there can be a time to socialize as well If the weather is fine we could also have an open fire Food Prep amp Kitchen Clean up Food prep and clean up is provided by the participants The Events Committee does the shopping for all meals and organizes groups for prep and clean up for each meal These are the meals that will be provided Friday evening supper (compliments of Bob Taylor) Saturday morning (continental breakfast) Saturday noon lunch (sandwich fixings veggies amp fruit) Saturday Supper( spaghetti caesar salad desert Sunday Breakfast ( full cooked breakfast sausage eggs toast etc) Often HRTA groups like to bring food and baked goods along to camp If this is the case and if you want to get attached to a food or clean up crew please contact April Scudder aprilscuddernssympaticoca This works really well ndash the food is plentiful and delicious and the work is shared
Accommodations All accommodations are campdormitory style This is not the Ritz so please do not expect room service Staff Quarters This space has 14 spaces with mattresses in bunk beds Please bring your own sheets sleeping bags and pillows If you have an air mattress there is more space in the common area of the staff quarters or people with air mattresses can bunk in some of the rooms with the bunks The staff quarters is heated quiet and separated from the activity of the main lodge This is the best place to get a good nightrsquos sleep There are two washrooms with showers Booking of the room is on a first come first serve basis A sign up sheet will be circulated to all participants early next week Wilson Lodge This is the space where all the activity will take place For sleeping there is the First aid room off the main room This is space with doors and can be private space There is one bunk but there could be space for an air mattress of two The basement has a furnace room and space that could be used with air mattresses This space is usually reserved for people who snore Just kidding it could be used by anyone Port Wallis Cabin This is a new bunk house built in 2010 There is light but no heat This would be suitable for a family with sleeping bags designed for cold weather camping
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
bull Additional Insured and additional named insured---HRM needs
to be an additional insured-transfers risk to insured party
bull Commercial General Liability Insurance----pays damages if
awarded by court but also PAYS FOR LEGAL DEFENSE
bull Directors and Officers---failure to properly carry out duties ie
Pay EIHST be registeredhave bank records
HRTA agenda Nov19-2012
October_2012_draft_minutes
HRTA Draft Minutes Oct
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
Trail Camp 2012 schedule
Trail Camp Information 2012
Maintenance Committee Report October 2012
AT Committee Report Sept 2012
Staff report Oct 2012
HST Rebate Policy
DNR-LetterOct2012
Trail Camp 2012 schedule
Trail Camp Information 2012
2
Camp Bunk Houses There are several regular camp bunkhouse (unheated ) that can be used if participants have warm sleeping gear These bunk houses offer lots of privacy and can accommodate 8 Tenting Even though it will be November often participants who are experienced campers choose this option There is lots of flat space Heated Wash House Near the staff quarters is a heated wash house Heated lots of hot water adequate private shower stalls Recreational Attributes Open Fire Pit If the weather is clear and the sky is starry there is an open fire pit away from the Staff quarters and down by the lake The open fire circle provides an excellent opportunity to network on an informal basis on Friday or Saturday evening Wilson Hall Fire Place If the weather does not allow a fire outside Wilson Hall has the next best thing a fire place for sitting around in the evenings Hiking amp Birdwatching This is very much in the country If anyone would like to lead a hike or a bird watching expedition please let April know and we can get you some participants and organize a time Geo Caching We have our resident geo cache expert search out the geo cache situation as we speak If there is a close geo cache we will organize a hike in the time before supper on Saturday evening Bike Riding The road in is long and flat and very suitable for bike riding Also the country roads nearby have very low traffic volume and are in good shape If you like to ride your bike why not bring it along for the weekend Hunter Orange is required for all daytime outdoor activities Camp is taking place after the start of hunting season so all participants who plan to be hiking bike riding or outside in general must be wearing hunter orange Gwen Hochheimer is going to be getting some prices for HRTA to purchase orange hats for the participants We will keep you posted on this IMPORTANT INFORMATION THERE IS NO CELL PHONE SERVICE AT KIDSTON PLEASE LEAVE THE CAMP NUMBER AT HOME SO YOU LOVED ONES CAN REACH YOU IF NECESSARY CAMP KIDSTON CONTACT NUMBERS ON SITE 902‐384‐2296 OFF SITE 384‐3331 CIVIC ADDRESS 7429 Mooseland Rd Moose River
RISK HIGHLIGHTS
bull Fear of liability exceeds real liability
bull To sue someone you must be owed a duty + have it breached + have suffered damage
bull Users are owed reasonably possible construction and
maintenance If you are aware or ought to be aware of an
unusual danger you then have an obligation to protect people
from that danger
bull A person who enters a marked trail usually assumes all risk
bull Breach of duty is from poor design or maintenance pothole
breaks ankle-was maintenance duty breached
bull No action based on negligence shall be commence if the-
action or inaction results from a policy decision made in good
faith
bull Joint and Several Liability Plaintive can collect from one or all
named if awarded claim Such a group + land owner
bull Vicarious liability----employer or master is liable if person is
doing duties of master ie volunteer doing the duties of a trail
group
bull LAW of managing risk
bull Lfor LOOK then document
bull A for ASK Ask users---ask your legal department
bull W for WATCH for trends and review annually
bull Complete LOG SHEET ---NS Trails has one
httpwwwrswebmanagercomdocumentslSectionSpdf
bull Always DOCUMENT inspections then archive
bull Signs----make simple----use symbolspictures and locate so
obvious If aware of a danger---there is an obligation to warn of
the danger Obvious warnings not needed ie Danger Strong
Current above Niagara Falls Warn of dangers others may not
recognize Use the words CAUTION or WARNING or DANGER
clear and in colour
bull Use of Trail----those responsible ie trail group and land owner
must decide on uses then ENFORCE
bull Have risk assessed by external fresh eyes Assess every 3 years
bull Risk Financing---DampO coverage + Third Party Liability + Volunteers Insurance + free NS Volunteers Protection Act
![[Blt] 2014년 정부지원사업8월](https://static.documents.pub/doc/80x56/54152d5d8d7f72356c8b4589/blt-2014-8.jpg)
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