LAGUNA BEACH UNIFIED SCHOOL DISTRICT

Regular Meeting of the

Board of Education

August 25, 2015

AGENDA

ADMINISTRATION BOARD OF EDUCATION Sherine Smith, Ed.D., Superintendent of Schools Ketta Brown, President Darlene Messinger, Assistant Superintendent, Instructional Services William Landsiedel, Clerk Dean West, Assistant Superintendent, Business Services Carol Normandin, Member Leisa Winston, Director Human Resources & Public Communications Dee Perry, Member Jan Vickers, Member

For information regarding Laguna Beach Unified School District, please visit our website: www.lbusd.org

http://www.lbusd.org/

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LAGUNA BEACH UNIFIED SCHOOL DISTRICT REGULAR MEETING

550 Blumont Laguna Beach, CA 92651

August 25, 2015 Open Session 6:00 PM

AGENDA

RECORDING OF SCHOOL BOARD MEETINGS

All Open Session School Board Meetings will be audio recorded.

1. CALL TO ORDER 2. ROLL CALL TO ESTABLISH QUORUM 3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF AGENDA

5. SPECIAL RECOGNITIONS

6. PUBLIC COMMENT (Non- Agenda Items)

Opportunities for public input occur at each agenda item and at Public Comment. Members of the public may address the Board of Education regarding items not on the agenda, yet within the Board’s subject matter jurisdiction, during Public Comment. The public may speak about items that are on the agenda during consideration of that item. Speaking time is limited to three (3) minutes per speaker with a maximum of twenty (20) minutes per topic. Persons wishing to address the Board are requested to complete and submit a public comment card, available on the information table. Matters not on the agenda cannot be acted upon or discussed by the Board. The Board may ask staff to research and respond accordingly.

7. REPORTS

• LaBUFA Representative • CSEA Representative • Organizations – Boosters, PTA, SchoolPower • Board Members • Superintendent • Cabinet Members

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8. CONSENT CALENDAR

All matters listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion as listed below. The Superintendent and the Staff recommend approval and or ratification of all Consent Calendar items. Any item may be removed from the Consent Calendar at the request of a Board member and acted on separately.

a. Approval of Minutes – July 28, 2015

b. Approval/Ratification of Personnel Report

c. Approval of Conference/Workshop Attendance

d. Approval of Field Trips

e. Approval of Interdistrict Attendance Agreements –Students from Other District(s)

f. Approval of Interdistrict Attendance Agreements –Students to Other District(s)

g. Approval of Agreements for Contracted Services – Special Education

h. Approval/Ratification of Warrants #383759 through #384001 in the amount of $3,500,722.02 Dates: 07/16/2015 through 08/17/2015

i. Ratification of Certificated Payroll 1A in the Amount of $234,248.20 Ratification of Classified Payroll 1B in the Amount of $309,339.95 Ratification of Certificated Payroll 1C in the Amount of $179,976.95

j. Approval of Assignment of Certificated Personnel to Coach a Competitive Sport or Activity and Provide Physical Education Credit by Governing Board Authorization Under Education Code Section 44258.7(b)

k. Approval to Utilize the Services of Happy Recyclers to Surplus Electronics

l. Approval of Software License, Support Agreement, and Donation Amendment with Illuminate Education, Inc., to Assist with Student Data and Assessment Management

m. Approval of Community Facilities District 98-1 (Crystal Cove) Administrative Expense Fund Disbursements Totaling $2,017.40

n. Authorization to Renew Agreement with Valley Crest Landscape Maintenance for Landscape, Horticultural and Athletic Field Management Services in the Amount of $199,740

o. Denial of Claim Number PER1501246DD

INFORMATION ITEMS

9. UPDATE ON LBHS LIBRARY RENOVATION

- Mike Morrison, Chief Technology Officer - Jeff Dixon, Director, Facilities Staff will present an update regarding the status of the LBHS Library renovation project.

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10. REPORT ON THE BASIC COMPONENTS OF THE SEARCH, RECRUITMENT, AND HIRING PROCESS FOR A NEW SUPERINTENDENT -Ketta Brown, Board President The Laguna Beach Unified School District Board of Education is committed to hiring the best possible candidate as the new superintendent. LBUSD offers the gold standard in education and the high quality education we offer is dependent on high quality leadership. It is crucial to implement a full, systematic, and comprehensive search process, culminating in hiring the most qualified superintendent for LBUSD. The Board of Education will select a professional search firm to work closely with us to plan the search, identify, and select the most highly qualified superintendent. The details of the search plan will be shared with the public. It is anticipated a new superintendent will be identified by this spring, 2016.

11. RESOLUTION: PER EDUCATION CODE SECTIONS 60119 AND 60422 (B) ENSURE AVAILABILITY OF TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR 2015-2016 AND CERTIFICATION OF PROVISION OF STANDARDS-ALIGNED INSTRUCTIONAL MATERIALS -Darlene Messinger, Assistant Superintendent, Instructional Services Each year, the Board of Education must approve a Resolution per Education Code Sections 60119 and 60422 (b) Ensure Availability of Textbooks and Instructional Materials for 2015-2016 and Certification of Provision of Standards-Aligned Instructional Materials. Staff will present information about the LBUSD textbook selection process.

12. LEGAL COST AND PREMIUMS FOR PROPERTY/LIABILITY - Dean West, Assistant Superintendent, Business Services This report of legal costs and premiums for property/liability insurance is presented to the Board of Education for review/information purposes only.

ACTION ITEMS

13. APPROVAL OF AGREEMENT WITH GRANICUS TO UTILIZE THEIR SERVICES AND HARDWARE TO VIDEO RECORD AND HOST BOARD OF EDUCATION MEETINGS. - Dean West, Assistant Superintendent, Business Services - Mike Morrison, Chief Technology Officer It is proposed that the District purchase the SDI Coding hardware and the software as a service to edit, upload, host, and stream, LBUSD Board Meeting videos.

14. APPROVAL OF PROFESSIONAL DEVELOPMENT TRAINING FOR LBUSD TEACHERS ON UNIVERSAL DESIGN FOR LEARNING (UDL) BY KATIE NOVAK, EDUCATION CONSULTANT IN AN AMOUNT NOT-TO-EXCEED $1,500.00. PURCHASE COPIES OF PROFESSIONAL RESOURCE BOOK ON UDL FOR EACH TEACHER AT AN AMOUNT NOT-TO-EXCEED $4,297.00 - Darlene Messinger, Assistant Superintendent, Instructional Services Katie Novak, Education Consultant, will provide training and professional resource books for our contracted Professional Development days on September 2 and 3. Ms. Novak will provide an informational webinar and related modules for professional development on Universal Design for Learning (UDL) to elementary and secondary teachers at LBUSD.

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15. APPROVAL OF A REVISED SOUTH COAST ROP JOINT POWERS AGREEMENT (JPA) WITH CAPISTRANO UNIFIED SCHOOL DISTRICT -Darlene Messinger, Assistant Superintendent, Instructional Services The Capistrano Unified School District (CUSD), which participates in a Joint Powers Agreement with LBUSD, has taken action to restructure the Regional Occupation Program (ROP) management and oversight structure. CUSD Superintendent Vital advised us they would dissolve the JPA if the changes were not acceptable to LBUSD. Two Board representatives from each district have worked together to create an amended JPA that reflects the terms and conditions going forward. The amended JPA reflects a change in Board representation. It is proposed that three CUSD and two LBUSD Board members will serve on the ROP Board.

16. APPROVAL TO AWARD CONTRACT FOR AUDIO AND VISUAL EQUIPMENT AND INSTALLATION FOR THE VIDEO RECORDING OF BOARD MEETINGS TO EIDIM GROUP, INC., IN THE AMOUNT OF $33,142.00 - Dean West, Assistant Superintendent, Business Services - Shannon Soto, Director, Fiscal Services - Mike Morrison, Chief Technology Officer It is proposed that the Board of Education award the contract for Audio and Visual Equipment and Installation for the video recording of Board Meetings to Eidim Group, Inc., in the amount of $33,142.00.

17. APPROVAL OF BOARD POLICIES – SECOND READING OF BOARD POLICIES FOR APPROVAL -Sherine Smith, Ed.D., Superintendent The Board of Education conducted a first reading of the Board Policies listed below at the July 28, 2015 Board meeting, with the exception of Board Policy 4304. Board Policy 4304 is updated to reflect the current management team designation. As State and federal laws and regulations are enacted or revised, new polices must be implemented and affected policies already in place must be revised or updated. The policies are presented for Board consideration and approval.

Name Comments Status a. BP

0460 Local Control Accountability Plan

Policy incorporates current Title 5 Regulations.

New Policy

b. BP 1312.3

Uniform Complaint Procedures

Policy updated to reflect California Department of Education compliance require-ments for 2015-16 school year.

Revise Policy

c. BP 4304

Designation of Management Team

Policy updated to add the position of Administrative Assistant, Human Resources, Confidential

Updates required per policy

d. BP 5125

Student Records Mandated policy updated to reflect new laws (AB 1442, SB 1177, and AB 1584).

Revise Policy Replace and Delete 5012

e. BP 6146.1

Graduation Requirements

Revise Policy Replace and Delete 6015

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18. APPROVAL OF CHANGE ORDER NUMBER ONE (1) TO NKS MECHANICAL CONTRACTING INC., IN THE AMOUNT OF $3,800.81 AND NOTICE OF COMPLETION FOR THE MECHANICAL UNIT REPLACEMENT PROJECT AT EL MORRO ELEMENTARY SCHOOL - Dean West, Assistant Superintendent, Business Services It is proposed that the Board of Education approve change order number one (1) to NKS Mechanical Contracting Inc., in the amount of $3,800.81 and authorize the filing for the notice of completion for the Mechanical Unit Replacement Project at El Morro Elementary School. The original contract was for $169,000.00. The change order of $3,800.81 brings the revised contract amount to $172,800.81.

19. CHANGE ORDER #1 TO C.I. SERVICES INC., IN THE AMOUNT OF $11,189.81 FOR THE ROOFING RESTORATION PROJECT AT TOP OF THE WORLD ELEMENTARY SCHOOL - Dean West, Assistant Superintendent, Business Services - Jeff Dixon, Director, Facilities It is proposed that the Board of Education approve change order #1 to C.I. Services Inc., in the amount of $11,189.81 for the Roofing Restoration Project at Top of the World Elementary School. The original contract was for $180,000.00. The change order of $11,189.81 brings the revised contract amount to $191,189.81.

20. APPROVAL OF 2014/2015 UNAUDITED ACTUALS - Dean West, Assistant Superintendent, Business Services - Shannon Soto, Director, Fiscal Services It is proposed that the Board of Education approve the 2014/2015 unaudited actuals as presented.

21. APPROVAL OF RESOLUTION #15-08: INCREASE 2014-15 GANN LIMIT BY $50,646.29 AND ADOPTION OF THE 2014-15 AND 2015-2016 DISTRICT APPROPRIATIONS SUBJECT TO GANN LIMITS - Dean West, Assistant Superintendent, Business Services - Shannon Soto, Director, Fiscal Services It is proposed that the Board of Education approve Resolution #15-08: Increase 2014-15 Gann Limit by $50,646.29 and Adoption of the 2014-15 and 2015-2016 District Appropriations Subject to GANN Limits.

22. APPROVAL OF RESOLUTION #15-09: ESTABLISH INTERFUND TRANSFERS OF $500,000 FROM THE GENERAL FUND TO THE SPECIAL RESERVE FOR NON-CAPITAL OUTLAY FUND FOR 2015-2016 - Dean West, Assistant Superintendent, Business Services It is proposed that the Board of Education approve the attached Resolution #15-09: Establish Interfund Transfers from the General Fund to the Special Reserve for Non-Capital Outlay Fund (17).

23. ADJOURNMENT – Ketta Brown, President, Board of Education

The next Regular Meeting of the Board of Education is Tuesday, September 8, 2015, 6:00 PM

at the Laguna Beach Unified School District Office Board Room 550 Blumont St., Laguna Beach, California

For information regarding Laguna Beach Unified School District, please visit our website: www.lbusd.org

http://www.lbusd.org/

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INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND CITIZENS PRESENT AT THIS MEETING

We are pleased you have joined us for this meeting. Community interest in our schools is welcome and valued. The members of the LBUSD Board of Education are locally elected officials, serve four-year terms of office, and are responsible for the schools’ educational programs, grades kindergarten through twelve. The Board is a policy-making body whose actions are guided by the District’s vision, mission, and goals. Administration of the District is delegated to a professional administrative staff led by the Superintendent. Board members are required to conduct the programs of the schools in accordance with the Constitution of the State of California, the California Education Code, and other laws relating to schools enacted by the Legislature, in addition to policies and procedures adopted by the Board of Education. Materials that are public records related to open session agenda items are occasionally distributed to Board members after the agenda has been posted. These materials will be available for public inspection in the Office of the Superintendent between the hours of 7:30 a.m. and 4:30 p.m. WHAT TO DO IF YOU WISH TO ADDRESS THE BOARD OF TRUSTEES ITEMS ON THE AGENDA: Members of the public may address the Board of Education on agenda items during consideration of that item. Speaking time is limited to three (3) minutes per speaker with a maximum of twenty (20) minutes per topic, unless the time limit is waived by a majority of the Board. Persons wishing to address the Board should complete and submit a public comment card, available on the information table. PUBLIC COMMENT (Non-Agenda Items): Members of the public may address the Board of Education regarding items not on the agenda, yet within the Board’s subject matter jurisdiction during public comment. Speaking time is limited to three (3) minutes per speaker with a maximum of twenty (20) minutes per topic, unless the time limit waived by a majority of the Board. Legally, the Board cannot take action on topics raised by speakers and discussion may not be held by the Board. The Board may ask staff to research and respond accordingly.

REASONABLE ACCOMMODATION

In accordance with the Americans with Disability Act, members of the public who require disability accommodation to participate in the meeting should contact the Office of the Superintendent in writing by noon on the Friday before the scheduled meeting.

Agenda COVERLAGUNA BEACH UNIFIED SCHOOL DISTRICTRegular MeetingBoard of EducationAugust 25, 2015AGENDAADMINISTRATION BOARD OF EDUCATION

Agenda August 25, 2015Each year, the Board of Education must approve a Resolution per Education Code Sections 60119 and 60422 (b) Ensure Availability of Textbooks and Instructional Materials for 2015-2016 and Certification of Provision of Standards-Aligned Instructional Ma...This report of legal costs and premiums for property/liability insurance is presented to the Board of Education for review/information purposes only.-Darlene Messinger, Assistant Superintendent, Instructional ServicesThe Capistrano Unified School District (CUSD), which participates in a Joint Powers Agreement with LBUSD, has taken action to restructure the Regional Occupation Program (ROP) management and oversight structure. CUSD Superintendent Vital advised us t...

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