AGENDA UTILITY BOARD OF THE CITY OF KEY WEST, FL

REGULAR MEETING - WEDNESDAY, NOVEMBER 13, 2019 – 5:00 P.M. 1001 JAMES STREET – KEYS ENERGY SERVICES BOARD ROOM

1. Pledge of Allegiance

2. Invocation 3. Mission and Vision

4. Roll Call

5. Set Agenda 6. Informational Items:

a) Department Staff Report – Net Metering – Erica Zarate, Director of Customer Service b) Power Supply Report – October 2019 c) Generation Report – October 2019 d) Rate Comparison Report – September 2019 e) Quarterly Inaccessible Easement Update

f) Tentative Utility Board Meeting Dates for 2020 g) Government Finance Officers Association (GFOA) Certificate of Achievement

7. Consent Agenda* a) Approve Minutes – Regular Utility Board Meeting – October 23, 2019 b) Approve Disbursement Report c) Approve Florida State Unit Price Contract a Three Year Lease Renewal of Seven Copiers

d) Award Unit Price Contract for Barge Services during Emergency Situations, KEYS Bid #25-19, and Authorize the General Manager & CEO or Designee to Issue a Not-To-Exceed Task Order in the Event of an Emergency

8. Action Items a) Approve Resolution #821 Authorizing Participation in Florida Municipal Power Agency (FMPA) Solar Project Phase II b) Authorize Staff to apply through the Federal Emergency Management Agency (FEMA) Pre-Disaster Mitigation (PDM) Grant Program for Storm Hardening of Electric Service to Critical Government Facilities c) Approve Four Hours Holiday Leave on Tuesday, December 31, 2019,

New Year’s Eve, as an Additional Holiday for KEYS Employees 9. Public Input / Other Business

10. Adjournment

* Item is considered to be routine and enacted by one motion with no separate discussion, unless requested by a Utility Board Member or citizen, in which event the item will be considered independently.

Peter Batty, Chair ● Mona Clark, Vice Chair Robert Barrios, Member ● Timothy Root, Member ● Steven Wells, Member

124.49

2019 October Peak 130.21

2018 YTD Peak 145.8 2019 Yearly Peak 145.2

Overall Peak (YR 2017) 148.7

SYSTEM LOAD STATISTIC

2018 October Peak

October 2019Utility Board Meeting

November 13, 2019

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2 10

1 2 1 2 1

9 10

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1 10

2

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6

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2018 2019

1215

33

55 2

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2 1 02

57 59

3 35

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50

35

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30

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2018 2019

9 2 35

7

16 18 149 6

2 4

8995

4 5 5 46

18 1612

6 6 0 0

82

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20

40

60

80

100

120

140

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117 4

31

7 9 1119

32

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4951 54

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Distribution OutagesDuration

2018 2019

Transmission Significant Events

None this month

319

2

158

190

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202 203

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62

96

14

175

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Distribution Significant Events

Feeders - 2

Date: 10/8/2019 @ 1:16amFeeder: WSS 7Duration: 49 minsCustomers: 1,138 Cause: Weather- Lightning

Date: 10/30/2019 @ 3:09pmFeeder: BPS 4-Duration: 27 mins-Customers: 597Cause: Manual Open/Broken Insulator

Laterals - 127 - Weather- Lightning 1 - Weather- Trees 1 - Undetermined1 - Vegetation (not weather)1 - Faulty Equip - Stinger1- Animal - Bird

Reclosures - 6

3 - Undetermined - Unconfirmed2 - Weather - Lightning1 - Unsure - Maybe Weather

October 2019 Generation Report

0

20

40

60

80

100

120

140

160

124.5Oct-18

108.21Nov-18

112.07Dec-18

111.09Jan-19

118.6Feb-19

117.58Mar-19

125.1Apr-19

131.6May-19

140.8Jun-19

145.2Jul-19

142.35Aug-19

132.92Sep-19

130.21Oct-19

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Monthly Peak Load and Average Generation Available

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2017-18 On IslandCommitment

October 2019 Generation Report

Compiled by: Florida Municipal Electric Association - publicpower.com

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* Includes average 6% franchise fee.

Residential Bill Comparison, September 2019

Municipal Average = $112.85

** Fuel, Purchased Power, or Cost Adjustment

- - - - - - - - IOU Average = $125.83

**

Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93

**

Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.47- - - - - - - - IOU Average = $125.73 Municipal Average = $112.85

** Fuel, Purchased Power, or Cost Adjustment

- - - - - - - - IOU Average = $125.83

**

Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93

**

Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $115.22- - - - - - - - IOU Average = $125.93 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $112.85- - - - - - - - IOU Average = $125.83 Municipal Average = $110.59- - - - - - - - IOU Average = $127.48

Inaccessible Facilities Relocation Project November - 2019

Status Update�

Executive Summary

Construction All KEYS high voltage installation work is complete. Removal of the old power lines are ongoing.

Customer Interface

KEYS continues to have an aggressive outreach program via letters, on-site meetings, dedicated KEYS phone line, website and FAQ’s.

Current target zone with riser relocations are Fogarty, Staples, Patterson and Harris Avenues; along with Seidenberg and Flagler Avenues.

AT&T, Comcast & City Coordination KEYS continues to coordinate with AT&T and Comcast on performing their transfers in accordance

with the City’s requirement of a two-year time frame. o Letters on the two-year time frame were sent to AT&T and Comcast in January 2013.

KEYS has made concerted efforts to have them relocate their facilities. City of Key West’s Staff is very helpful and supportive on resolving issues ranging from tree

trimming, ADA and pole location concerns on the City’s Rights-of-Ways. AT&T, Comcast & the City continue to work together to keep the project moving forward.

Riser Relocations – Key West

Relocation of risers is taking longer to perform than Staff expected. Total of 206-meter relocations to date out of 250. There are 44 meters remaining to relocate. The average of the 146 meter rebates processed is $2,081. Thirty-two customers have paid more

than the rebate cap of $2,100, with an average of $730 over the maximum.

Riser Relocations – Keys Total of 2-meter relocations for the keys to date out of 51. There are 49 meters remaining to

relocate. The average of the 2 meter rebates processed is $2,100.

Project Cost and Budget

Project overall funding is on track. There are no issues or concerns at this time. KEYS has processed over $235,000 in customer rebates.

Current and Future Issues to Resolve

KEYS expressed concerns to AT&T and Comcast about their non-conformance to the City resolution of 24 months to transfer to the front.

AT&T and Comcast relocation required to complete Prado Circle.

Overall Project Summary/Status All KEYS high voltage installation work is complete. Customer risers continue to be relocated, but at a slower rate than expected. Local utilities are falling behind on the City’s two-year transfer requirement. There were 11 risers relocated this quarter. There were no rebates submitted this quarter. Engineering mailed out 44 letters to owners and 20 letters to tenants, alone with a blank rebate

for and FAQ’s to remind customers that their riser needs to be relocated.

Quarterly Total

3300/3400 Block Riveria & Flagler 42 15 0 15 100% 15 24,524$

800 Block Waddel & Washington 55 9 0 9 100% 9 7,695$

800 Block South & Washington 26 11 0 11 100% 11 30,270$

2800/2900 Block Harris 48 9 0 9 100% 7 8,010$

2800/2900 Block Fogarty 30 4 0 4 100% 4 7,240$ 2700 Block Harris 11 1 0 1 100% 1 2,100$

Key West Phase 1 Subtotal 212 49 0 49 100% 47 79,839$

2400 Block Harris & Seidenberg 32 15 2 12 80% 4 7,797$

2600 Block Flagler & Staples 23 21 0 15 71% 13 26,701$

2600 Block Harris & Fogarty 29 13 0 7 54% 7 14,700$

2500 Block Patterson & Fogarty 36 7 0 7 100% 7 13,277$

2400 Block Patterson & Fogarty 50 14 2 12 86% 5 7,000$

2300 Block Patterson & Fogarty 33 12 0 8 67% 2 4,160$

2200 Block Patterson & Fogarty 18 10 0 8 80% 4 5,303$

1900 Block Patterson & Fogarty 26 17 1 13 76% 13 23,250$

2000 Block Patterson & Fogarty 42 18 1 14 78% 12 10,225$

2100 Block Patterson & Fogarty 37 16 3 15 94% 8 8,260$

1900 Block Patterson & Roosevelt 35 11 0 11 100% 9 9,240$

2000 Block Patterson & Roosevelt 13 8 0 4 50% 4 6,111$

2100 Block Patterson & Roosevelt 8 6 0 4 67% 2 4,068$

Key West Phase 2 Subtotal 382 168 9 130 77% 90 $140,092

1200/1300 Block Johnson & Flagler 18 4 0 4 100% 3 6,180$

3500 Block Flagler & Eagle (East) 14 6 0 3 50% 3 5,650$

3500 Block Flagler & Eagle (West) 15 6 2 5 83% 2 3,525$

1800 Block Harris & Seidenberg 27 5 0 5 100% 0 -$

1700 Block Catherine & HOB 13 7 0 6 86% 0 -$

1600 Block Catherine & HOB 11 4 0 3 75% 0 -$

2600 Block Seidenberg & Harris 6 1 0 1 100% 1 2,100$

Key West Phase 3 Subtotal 104 33 2 27 82% 9 17,455$

Warner St - Big Pine 6 0 0 0 100% 0 -$

Sandy Circle - Big Pine 40 17 0 0 0% 0

Poinciana Rd - Big Pine 3 1 0 0 0% 0

Hibiscus Ln, Coconut Hwy - Big Pine 22 2 0 0 0% 0

5th Ave - Big Pine 7 0 0 0 100% 0 -$

Eden Pines - Big Pine 39 13 0 2 15% 2 4,200$

Caribe St - Sugarloaf 1 0 0 0 100% 0 -$

Prado Circle, US 1 - Big Coppitt 20 16 0 0 0% 0

Balido St, Cross St - Stock Island 35 2 0 0 0% 0

Keys Subtotal 173 51 0 2 4% 2 4,200$

GRAND TOTAL 871 301 11 208 69% 148 241,586$

Inaccessible Easment Update November 2019

Meter Upgrades

CompletedCustomers

Affected

Meters

needing

to be

modified

Riser

Upgrades

Completed

Qty of

Rebates

Paid

Amount of

Rebates

Inaccessible Easment Update November 2019

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Key West Phase 1 Subtotal

Key West Phase 2 Subtotal

Key West Phase 3 Subtotal

Keys Subtotal

Riser Upgrades Completed

Tentative Utility Board Meeting Dates for 2020 January October 8 Utility Board Meeting 5 p.m. 21 Utility Board Meeting 5 p.m. 22 Utility Board Meeting 5 p.m. November February 18 Utility Board Meeting 5p.m 19 Utility Board Meeting 5 p.m. 24-26 APPA Legislative & Regulatory Rally December Washington, DC 16 Utility Board Meeting 5 p.m. March 11 Utility Board Meeting 5 p.m. 25 Utility Board Meeting 5 p.m. *Additional Workshops may be added April 8 Utility Board Meeting 5 p.m. 22 Utility Board Meeting 5 p.m. May 13 Utility Board Meeting 5 p.m. 27 Utility Board Meeting 5 p.m. June 2 Strategic Planning Workshop 9 a.m. 7-10 APPA National Conference Long Beach, CA 24 Utility Board Meeting 5 p.m. July 8 Utility Board Meeting 5 p.m. 22 Utility Board Meeting 5 p.m. 28-30 FMEA Annual Conference Palm Beach, FL August 12 Utility Board Meeting 5 p.m. 26 Utility Board Meeting 5 p.m. September 9 Utility Board Meeting 5 p.m. 23 Utility Board Meeting 5 p.m.

Agenda Item Summary Sheet Meeting Date: November 13, 2019

Proposer: Lynne E. Tejeda, General Manager & CEO Department: Executive Agenda Item #: 7a

AGENDA ITEM WORDING: Approve the Minutes of the Regular Utility Board Meeting– October 23, 2019 REQUESTED ACTION: Approve the Minutes of the Regular Utility Board Meeting– October 23, 2019

MINUTES FROM THE REGULAR MEETING OF THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA,

HELD AT 5:00 P.M. ON WEDNESDAY, OCTOBER 23, 2019 KEYS ENERGY SERVICES BOARD ROOM

1001 JAMES STREET, KEY WEST, FLORIDA

1. Pledge of Allegiance

2. Invocation

3. Mission and Vision

4. Roll CallPresent: Robert Barrios, Ms. Mona Clark, Mr. Timothy Root, Mr. Steven Wells,Chairman Peter Batty.

Also present at the meeting:Lynne Tejeda, General Manager/CEO; Jack Wetzler, Finance Director/CFO;Fred Culpepper, Transmission & Distribution Director; Dan Sabino, Engineering &Control Center Director; Julio Torrado, HR & Communications Director; Erica Zarate,Customer Services Director and Joe Weldon, Generation Director.

5. Set Agenda

6. Recognition and Presentationa) Award Outstanding Employee of the Fourth Quarter – Jamie Curry

7. Informational Items:a) Department Staff Report – Infrared, Padmount, Vaults and Enclosures

Update – Fred Culpepper, Director of Transmission and Distribution

b) Power Supply Report – September 2019c) Generation Report – September 2019d) Rate Comparison Report – August 2019e) Financial and Operational Indicators – August 2019

f) Florida Municipal Electric Association Building Strong Communities Awardg) Update on Congresswoman Mucarsel-Powell Florida Emergency Management

Agency (FEMA) Question

h) KEYS Bucket Truck Rides/ Children’s Day

8. Consent Agenda*a) Approve Minutes – Regular Utility Board Meeting – September 25, 2019b) Approve Disbursement Reportc) Request for Excused Absence for Peter Batty from the September 25, 2019

Regular Utility Board Meetingd) Request for Excused Absence for Steve Wells from the September 25, 2019

Regular Utility Board Meeting

Regular Utility Board Meeting Minutes Wednesday, October 23, 2019 Page 2 e) Approve General Manager Annual Evaluation f) Approve Utility Board Travel for American Public Power Association Engineering and Operations Conference

Motion: To Approve Consent Agenda, Moved by Mr. Steve Wells, Seconded by Mr. Robert Barrios. Motion passed unanimously

9. Action Items a) Approve Donation of Surplus Materials and Hurricane Dorian Restoration

Assistance Services to Green Turtle Cay

Motion: To Approve Donation of Surplus Transmission and Distribution Materials and Restoration Assistance Services Not-to-Exceed Six KEYS Line Section Employees for Three Weeks to Green Turtle Cay, Abaco, Bahamas, Moved by Mr. Steve Wells, Seconded by Ms. Mona Clark.

Board Discussion

Revised Motion: To Approve Donation of Surplus Transmission and Distribution Materials and Restoration Assistance Services Not-to-Exceed Six KEYS Line Section Employees for Three Weeks to Green Turtle Cay, Abaco, Bahamas and for General Manager/CEO do, due diligence as outlined in the Agenda Item Summary. Moved by Mr. Steve Wells, Seconded by Mr. Timothy Root.

Public Input (Jim Gilleran, representing Keys Cares)

Board Discussion

Vote: Motion passed (summary: Yes = 3, No = 2). Yes: Mr. Timothy Root, Mr. Steve Wells, Chairman Peter Batty No: Mr. Robert Barrios, Ms. Mona Clark.

b) Approve Sole Source Purchase of Greenjacket Animal Guards for Iguana

Mitigation in KEYS Substations

Motion: To Approve Sole Source Purchase of Greenjacket Animal Guards for Iguana Mitigation in KEYS Substations, in the Total Amount of $91,600.00 to Greenjacket, Inc, Moved by Ms. Mona Clark, Seconded by Mr. Steve Wells.

Regular Utility Board Meeting Minutes Wednesday, October 23, 2019 Page 3

Board Discussion

Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Mr. Robert Barrios, Ms. Mona Clark, Mr. Timothy Root, Mr. Steven Wells, Chairman Peter Batty.

c) Approve Retirement/Resignation Advance Notice Incentive Pilot Program

Motion: To Approve Retirement/Resignation Advance Notice Incentive Pilot Program, Moved by Mr. Robert Barrios, Seconded by Mr. Steve Wells.

Board Discussion

Vote: Motion passed (summary: Yes = 4, No = 1). Yes: Mr. Robert Barrios, Mr. Timothy Root, Mr. Steve Wells, Chairman Peter Batty No: Ms. Mona Clark.

10. Public Input / Other Business

11. Adjournment Motion: To Adjourn the Regular Utility Board Meeting of Wednesday, October 23, 2019, at 5:55 p.m., Moved by Chairman Peter Batty. APPROVE:

_______________________________ Peter Batty, Chairman

ATTEST:

_________________________________ Lynne E. Tejeda, General Manager & CEO /ed

UTILITY BOARD OF THE CITY OF KEY WESTAGENDA ITEM SUMMARY SHEET

MEETING DATE: November 13, 2019

FROM: Jack Wetzler, Assistant General Manager & CFO

AGENDA ITEM #: 7b

PROPOSER: Lynne Tejeda, General Manager & CEO

AGENDA ITEM WORDING: Approve Disbursement Report

BRIEF BACKGROUND:Payments are processed under Section 11 of Florida Statute 69-1191 and in accordance with Resolution No. 679 approved October 13, 1999. Staff has processed payments from the Operation & Maintenance Fund,

from the Renewal & Replacement Fund and the Construction Fund . Check Registers and listings are attached for review.

Type of Disbursement

Operation & Maintenance

Fund:

Renewal & Replacement

Fund:

Check Payments 64,199.58$ -$

EFT Payments 678,209.62$ 457,642.07$

Wire/Debit Payments 5,220,833.90 -

Voids - issue date in prev report - -

- -

Total Disbursements 5,963,243.10$ 457,642.07$

STAFF RECOMMENDATION:

Approve the Disbursement Report for the Operation & Maintenance Fund, Renewal & Replacement Fund.

DISPOSITION:

Page 1 of 7

Ref # Date Amount Payee PurposeO&M EFT Payments

2901 10/18/19 10.00 CANCER FOUND OF THE FL KEYS PAYROLL SERVICES2902 10/18/19 172,910.97 KEYS PENSION FUND PAYROLL SERVICES2903 10/18/19 152.00 UNITED WAY OF FLORIDA KEYS PAYROLL SERVICES2904 10/24/19 660.65 4 IMPRINT APPAREL2905 10/24/19 30,289.00 ALTEC CAPITAL LEASE AGREEMENTS2906 10/24/19 596.42 AMERICAN SAFETY UTILITY CORP LINE SUPPLIES2907 10/24/19 316.80 BENEFITS WORKSHOP INSURANCE PAID EMP2908 10/24/19 244.00 BRITTANI SHEREE HARDEN REIMBURSEMENT2909 10/24/19 4,491.12 DELL COMPUTER CORPORATION COMPUTER EQUIPMENT2910 10/24/19 2,850.00 FEA DISTRIBUTORS INC. AUTO PARTS/SUPPLIES2911 10/24/19 1,600.00 JOHNSON CONTROLS FIRE CONTRACTED SERVICES2912 10/24/19 334.00 JOSEPH WELDON REIMBURSEMENT2913 10/24/19 165.00 JUAN LLERA REIMBURSEMENT2914 10/24/19 355.00 JULIO J TORRADO MEAL ALLOWANCE2915 10/24/19 27,640.08 KEY IRON WORKS INC SERVICES2916 10/24/19 415.51 RR DONNELLEY FREIGHT2917 10/24/19 1,135.00 SAINT LEO UNIVERSITY MISCELLANEOUS2918 10/24/19 600.00 SEL ENGINEERING LLC SEMINARS, TRAINING2919 10/31/19 34.70 SERVICES CONTRACTED SERVICES2920 10/31/19 800.00 ALPINE POWER SYSTEMS DISTRIBUTION MATERIALS2921 10/31/19 3,012.08 AMERICAN FAMILY LIFE ASSUR CO INSURANCE2922 10/31/19 30.46 AMERICAN SAFETY UTILITY CORP REPAIRS2923 10/31/19 16.75 ANIXTER INC DISTRIBUTION MATERIALS2924 10/31/19 5,152.62 BENEFITS WORKSHOP INS PAID BY EMP2925 10/31/19 5,510.00 BENTLEY SYSTEMS INC COMPUTER SOFTWARE/MAINT2926 10/31/19 860.00 CALL ONE INC COMPUTER PARTS/SUPPLIES2927 10/31/19 6,579.72 CENTER LINE RESOURCE, INC. TRAINING TRAVEL2928 10/31/19 365.84 D&V COMMERCIAL AC CONTRACTED SERVICES2929 10/31/19 106,071.00 GEHRING GROUP INSURANCE2930 10/31/19 165.00 HAROLD L KNOWLES MEAL ALLOWANCE2931 10/31/19 165.00 JAY HUDKINS MEAL ALLOWANCE2932 10/31/19 165.00 JOAL RIVERO MEAL ALLOWANCE2933 10/31/19 220.00 JOSEPH JUDE DIAZ MEAL ALLOWANCE2934 10/31/19 990.00 KEY WEST TRANSFER STATION DISPOSAL SERVICES2935 10/31/19 1,526.54 LANDS END CORPORATE SALES APPAREL2936 10/31/19 220.00 MANUEL DELPINO ESTEVEZ MEAL ALLOWANCE2937 10/31/19 555.58 MEASURE X SERVICES2938 10/31/19 220.00 PAUL SANCHEZ MEAL ALLOWANCE2939 10/31/19 199.78 ROBERT BARRIOS REIMBURSEMENT2940 10/31/19 357.50 SAM GACCIONE MEAL ALLOWANCE2941 10/31/19 599.49 STEVEN WELLS REIMBURSEMENT2942 10/31/19 14,181.44 STUART C IRBY CO DISTRIBUTION MATERIALS2943 10/31/19 2,338.99 WASTE MANAGEMENT OF FL KEYS FACILITIES MATERIALS SERV

Utility Board of the City of Key WestDisbursement Report

For the Period October 18, 2019 to November 7, 2019

Page 2 of 7

2944 10/31/19 105.00 WESCO DISTRIBUTION HURRICANE ITEM2945 10/31/19 396.00 TOM SCHULER MEAL ALLOWANCE2946 11/01/19 10.00 CANCER FOUNDATION FL KEYS PAYROLL SERVICES2947 11/01/19 2,390.92 IBEW LOCAL 1990 PAYROLL SERVICES2948 11/01/19 176,801.45 KEYS PENSION FUND PAYROLL SERVICES2949 11/01/19 1,055.44 MARIA P ABREU PAYROLL ADJUSTMENT2950 11/01/19 152.00 UNITED WAY OF FLORIDA KEYS PAYROLL SERVICES2951 11/07/19 255.00 ALACHUA PEST SERVICES LLC FACILITIES SERVICES2952 11/07/19 608.46 AMERICAN BATTERY COMPANY AUTO PARTS/SUPPLIES2953 11/07/19 413.27 AMERICAN SAFETY UTILITY CORP REPAIRS SAFETY2954 11/07/19 19,536.00 AMERICAN SUPERCONDUCTOR DISTRIBUTION MATERIALS2955 11/07/19 50.25 ANIXTER INC DISTRIBUTION MATERIALS2956 11/07/19 22,057.60 ASPLUNDH TREE EXPERT CO TREE TRIMMING SERVICES2957 11/07/19 337.50 BARRETT & CO INC SUPPLIES2958 11/07/19 252.00 CSC INC SERVICES2959 11/07/19 359.00 ERICA ZARATE REIMBURSEMENT2960 11/07/19 5,000.00 GEHRING GROUP SERVICES2961 11/07/19 451.62 HUGO VALDES REIMBURSEMENT2962 11/07/19 1,399.20 INFOSEND INC. CONTRACTED SERVICES2963 11/07/19 1,235.00 KEY WEST TRANSFER STATION DISPOSAL SERVICES2964 11/07/19 1,000.00 MAGNUM BROADCASTING, INC. ADVERTISING2965 11/07/19 7,717.40 NATHAN EDEN LEGAL SERVICES2966 11/07/19 436.84 Nicholas Batty REIMBURSEMENT2967 11/07/19 275.00 RADIO RITMO ADVERTISING2968 11/07/19 938.32 SECUCONTROL, INC. EQUIPMENT FREIGHT2969 11/07/19 20,553.39 STUART C IRBY CO DIST,FACILITIES MATERIALS2970 11/07/19 5,470.00 TEMPLE DISPLAY, LTD. COMMUNITY SPONSORSHIP2971 11/07/19 2,337.99 WASTE MANAGEMENT OF FL KEYS FACILITIE MATERIAL&SERVICE2972 11/07/19 9,085.00 WESCO DISTRIBUTION DISTRIBUTION MATERIALS2973 11/07/19 2,426.93 XEROX CORP RENTAL EXPENSE

Total OM EFT 678,209.62

OM Wire Payments5843 10/18/19 326,307.28 ADP ACH NET PR PAYROLL SERVICES5844 10/18/19 69,298.07 ADP TAXES PAYROLL SERVICES5845 10/18/19 1,311.48 ADP WAGE GARNISHMENT PAYROLL SERVICES5846 10/18/19 7,113.50 FL LEAGUE OF CITIES PAYROLL SERVICES5847 10/18/19 289.40 FL PREPAID COLLEGE PROGRAM PAYROLL SERVICES5848 10/18/19 9,368.49 NATIONWIDE RETIRE SOLUTIONS PAYROLL SERVICES5849 10/18/19 2,218.06 VOYA RETIRE INS AND ANNUITY PAYROLL SERVICES5850 10/23/19 87,983.82 CIGNA HEALTHCARE INSURANCE5851 10/23/19 186.29 COMCAST CABLE SERVICES5852 10/23/19 106,724.64 FLORIDA KEYS ELECTRIC COOP COST/TRANSM/GEN EXP5853 10/23/19 4,041,305.88 FL MUNICIPAL POWER AGENCY PURCHASE POWER5854 11/01/19 359,555.88 ADP ACH NET PR PAYROLL SERVICES5855 11/01/19 75,176.52 ADP TAXES PAYROLL SERVICES5856 11/01/19 1,311.48 ADP WAGE GARNISHMENT PAYROLL SERVICES5857 11/01/19 7,113.49 FL LEAGUE OF CITIES PAYROLL SERVICES5858 11/01/19 289.40 FL PREPAID COLLEGE PROGRAM PAYROLL SERVICES

Page 3 of 7

5859 11/01/19 9,368.49 NATIONWIDE RETIRE SOLUTIONS PAYROLL SERVICES5860 11/01/19 2,218.06 VOYA RETIRE INS AND ANNUITY PAYROLL SERVICES5861 11/04/19 54,059.01 CIGNA HEALTHCARE INSURANCE5862 11/07/19 59,634.66 CIGNA HEALTHCARE INSURANCE

Total OM Wires 5,220,833.90

Disbursements from the Operations & Maintenance Fund (Expenses):175720 10/24/19 882.00 ALTEC INDUSTRIES INC AUTO REPAIRS/SERVICES175721 10/24/19 2,980.98 AT&T TELEPHONE EXPENSE175722 10/24/19 399.12 CINTAS CORPORATION UNIFORM SERVICES175723 10/24/19 267.50 EASTON UTILITIES COMMISSION COMPUTER SOFTWARE/MAINT175724 10/24/19 898.29 FL KEYS AQUEDUCT AUTHORITY WATER-SEWER175725 10/24/19 2,940.23 FL MUNICIPAL POWER AGENCY SAFETY TRAINING175726 10/24/19 2,230.00 HITCH KING AUTO REPAIRS/SERVICES175727 10/24/19 3,280.00 MCGILVRAY MECHANICAL LLC SAFETY175728 10/24/19 235.00 OPPENHEIMER EYE CLINIC PA SAFETY EQUIPMENT175729 10/24/19 239.85 PHSI FACILITIES SERVICES175731 10/31/19 3,961.71 AT&T TELEPHONE EXPENSE175732 10/31/19 2,345.90 AUDIO VISUAL INNOVATIONS COMPUTER SOFTWARE/MAINT175733 10/31/19 186.02 CINTAS CORPORATION UNIFORM SERVICES175734 10/31/19 480.65 COLONIAL LIFE & ACCIDENT INSURANCE PAID BY EMP175735 10/31/19 310.00 CONTROL TECHNOLOGIES DISTRIBUTION MATERIALS175736 10/31/19 397.50 DESIGN GROUP KEY WEST PRINTING SERVICES175737 10/31/19 101.99 DIRECTV CABLE SERVICES175738 10/31/19 525.00 EASTON UTILITIES COMMISSION COMPUTER SOFTWARE/MAINT175739 10/31/19 5,590.00 ELISA LEVY CONSULTING CONSULTING SERVICES175740 10/31/19 39.67 FL KEYS AQUEDUCT AUTHORITY WATER-SEWER175741 10/31/19 12,674.90 ITRON INC COMPUTER SOFTWARE/MAINT175742 10/31/19 1,400.00 MCGILVRAY MECHANICAL LLC SAFETY175743 10/31/19 619.00 SHI COMPUTER SUPPORT175744 10/31/19 8,202.24 GENERAL ASPHALT CO INC MAINTENANCE CONTRACTOR175745 10/31/19 45.37 533 DUVAL STREET ASSOC INC CUSTOMER REFUND175746 10/31/19 74.11 AIR PHILL UPS HYDROS DIVE CUSTOMER REFUND175747 10/31/19 2.50 ALBERT HUGH MARTIN JR CUSTOMER REFUND175748 10/31/19 50.00 DEAN A COLEMAN CUSTOMER REFUND175749 10/31/19 754.72 DL PORTER CONSTRUCTORS CUSTOMER REFUND175750 10/31/19 321.78 FISHERMENS HEALTH INC CUSTOMER REFUND175751 10/31/19 559.99 FREDERICK H HILDERBRANDT CUSTOMER REFUND175752 10/31/19 19.89 GUNTHER E BREUER CUSTOMER REFUND175753 10/31/19 268.36 HABANA KEY WEST LLC CUSTOMER REFUND175754 10/31/19 51.29 IVAN MISETIC CUSTOMER REFUND175755 10/31/19 96.12 JEFFREY A COLOVOS CUSTOMER REFUND175756 10/31/19 183.44 KING ARTHORS GUESTHOUSE CUSTOMER REFUND175757 10/31/19 17.67 KING ARTHORS GUESTHOUSE CUSTOMER REFUND175758 10/31/19 757.60 LIPPY'S HOT HATS OF KEY WEST CUSTOMER REFUND175759 10/31/19 386.45 MARINO CONSTRUCTION GROUP CUSTOMER REFUND175760 10/31/19 48.33 MARK A THIELEN CUSTOMER REFUND175761 10/31/19 169.40 MATHEWS DEVELOPMENT CO CUSTOMER REFUND175762 10/31/19 229.87 NANCY R BARTON CUSTOMER REFUND

Page 4 of 7

175763 10/31/19 62.80 PATRICK J HANNING CUSTOMER REFUND175764 10/31/19 37.56 PROFESSIONAL PROBATION SERV CUSTOMER REFUND175765 10/31/19 80.91 QUARRY BIG COPPITT LTD CUSTOMER REFUND175766 10/31/19 68.01 QUARRY BIG COPPITT LTD CUSTOMER REFUND175767 10/31/19 79.37 QUARRY BIG COPPITT LTD CUSTOMER REFUND175768 10/31/19 25.67 QUARRY BIG COPPITT LTD CUSTOMER REFUND175769 10/31/19 61.45 QUARRY BIG COPPITT LTD CUSTOMER REFUND175770 10/31/19 75.62 QUARRY BIG COPPITT LTD CUSTOMER REFUND175771 10/31/19 45.40 QUARRY BIG COPPITT LTD CUSTOMER REFUND175772 10/31/19 5.28 QUARRY BIG COPPITT LTD CUSTOMER REFUND175773 10/31/19 55.35 QUARRY BIG COPPITT LTD CUSTOMER REFUND175774 10/31/19 14.57 QUARRY BIG COPPITT LTD CUSTOMER REFUND175775 10/31/19 60.10 QUARRY BIG COPPITT LTD CUSTOMER REFUND175776 10/31/19 68.13 QUARRY BIG COPPITT LTD CUSTOMER REFUND175777 10/31/19 71.89 QUARRY BIG COPPITT LTD CUSTOMER REFUND175778 10/31/19 73.58 QUARRY BIG COPPITT LTD CUSTOMER REFUND175779 10/31/19 79.60 QUARRY BIG COPPITT LTD CUSTOMER REFUND175780 10/31/19 76.27 QUARRY BIG COPPITT LTD CUSTOMER REFUND175781 10/31/19 70.73 QUARRY BIG COPPITT LTD CUSTOMER REFUND175782 10/31/19 69.17 QUARRY BIG COPPITT LTD CUSTOMER REFUND175783 10/31/19 76.27 QUARRY BIG COPPITT LTD CUSTOMER REFUND175784 10/31/19 62.86 QUARRY BIG COPPITT LTD CUSTOMER REFUND175785 10/31/19 45.91 QUARRY BIG COPPITT LTD CUSTOMER REFUND175786 10/31/19 36.24 QUARRY BIG COPPITT LTD CUSTOMER REFUND175787 10/31/19 73.81 QUARRY BIG COPPITT LTD CUSTOMER REFUND175788 10/31/19 76.27 QUARRY BIG COPPITT LTD CUSTOMER REFUND175789 10/31/19 0.01 ROBERT JACKSON MELTON III CUSTOMER REFUND175790 10/31/19 3.08 RODERICK CARROLL HAINES CUSTOMER REFUND175791 10/31/19 53.87 SARKA VYHLIDALOVA CUSTOMER REFUND175792 10/31/19 86.86 SCOTT ANDREW MILLER CUSTOMER REFUND175793 10/31/19 266.72 SPOTTSWOOD MANAGEMENT INC CUSTOMER REFUND175794 10/31/19 31.42 SPOTTSWOOD MANAGEMENT INC CUSTOMER REFUND175795 10/31/19 264.80 SPOTTSWOOD MANAGEMENT INC CUSTOMER REFUND175796 10/31/19 419.17 SUNSET ACQUISITIONS CORP CUSTOMER REFUND175797 10/31/19 102.61 WALLACE JOSEPH NASET CUSTOMER REFUND175798 11/01/19 1,500.00 328 Simonton Street LLC CUSTOMER REFUND175799 11/01/19 62.73 GENE C LENHART CUSTOMER REFUND175800 11/07/19 237.39 BOUNDRY LTD CUSTOMER REFUND175801 11/07/19 237.39 BOUNDRY LTD CUSTOMER REFUND175802 11/07/19 479.13 BROWARD ELECTRIC AUTO PARTS/SUPPLIES175803 11/07/19 959.07 CARQUEST AUTO PARTS/SUPPLIES175804 11/07/19 43.12 CINTAS CORPORATION UNIFORM SERVICES175805 11/07/19 167.99 FL KEYS AQUEDUCT AUTHORITY WATER-SEWER175806 11/07/19 2,151.30 HOMESTEAD TIRE & AUTO CTR VEHICLES, PARTS, SERVICES175807 11/07/19 302.08 NAPA AUTO PARTS AUTO PARTS/SUPPLIES175808 11/07/19 53.58 VERIZON WIRELESS TELEPHONE EXPENSETotal O&M 64,199.58

RR PAYMENTS

Page 5 of 7

Total R&R -

RR EFT Payments135 10/24/19 1,886.54 FLORIDA KEYS ELECTRIC COOP CONTRACTED SERVICES136 10/24/19 248,535.00 INLAND CONSTRUCTION & ENG CONSTRUCTION CONTRACTOR137 10/24/19 123,599.25 KEY IRON WORKS INC CONTRACTED SERVICES138 10/24/19 31,762.16 RS&H, INC. CONSULTING SERVICES139 10/24/19 3,583.75 TIDAL BASIN GOVERNMENT CONSULTING SERVICES140 11/07/19 14,390.37 P&G POWER CO. TRANMISSION CONTRACTOR141 11/07/19 33,885.00 SD MYERS LLC EQUIPMENT

Total R&R EFT 457,642.07

Page 6 of 7

REFO&M

Check # Vendor NameReason

Code Check Date Check Amount175730 328 SIMONTON STREET LLCC C 10/28/19 1500.00

Total O&M CK $1,500.00

REF OM WIRE Vendor NameReason

Code Check Date Check Amount

Total O&M WR $0.00

REF OM EFT Vendor NameReason

Code Check Date Check Amount

Total OM EFT 0.00Total O&M $1,500.00

Vendor Name

REFRR Check

#Reason

Code Check Date Check Amount

Total RR CK 0.00Vendor Name

REF RR EFT #Reason

Code Check Date Check Amount

Total RR EFT 0.00TOTAL RR $0.00

Reason Code:A Cust/Vendor did not receive, lost check or staledate, stop payment search performed and ck replaced B Wrong vendor entered into system and detected when matching check with invoiceC Customer service processed a work ticket requesting check to be voided (i.e. deposit

should have been transferred and not refunded, change of name, etc.)D Wrong amountE Printed check in error, should not be paid at this timeF Vouched in errorG Research performed on stale dated checks/Abandened PropertyH Other

Utility Board Meeting 09/25/19Voided Payment List

Utility Board of the City of Key West, FL

Page 7 of 7

Agenda Item Summary Sheet Meeting Date: November 13, 2019

Proposer: Lynne E. Tejeda, General Manager & CEO Department: Finance – Information Services

Agenda Item #: _7c

AGENDA ITEM WORDING: Approve Florida State Unit Price Contract for a Three-Year Lease Renewal of Seven Copiers. REQUESTED ACTION: Motion to Approve Florida State Unit Price Contract (600-000-11-1) for a Three-Year Lease Renewal of Seven Copiers from XEROX Corporation in an Estimated Total Amount of $96,764.76. DISCUSSION: KEYS staff proposes to lease seven new multifunction XEROX machines at a monthly cost of $1,799.52 and an estimated monthly copy cost of $888.39, for a total estimated monthly cost of $2,687.91. The XEROX multifunction machines include the following capabilities: color copy, walk-up fax, LAN fax, color network printing and color scanning. Each copier includes high capacity trays, service, toner and support. SUPPORTS STRATEGIC PLAN: Goal #1 – Continually improve the Customer Experience regarding Reliability and Service. FINANCIAL IMPACT:

Total Estimated Cost: FY20 $32,254.92 Budgeted: Yes FY21 $32,254.92 FY22 $32,254.92

Source of Funds: O&M 1-20-931020-90-00000

Lease Agreement

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Customer: UTILITY BOARD OF, THE CITY OF KEY WEST

BillTo: UTILITY BOARD OFCITY OF KEY WESTDBA KEYS ENERGY SVCS

PO BOX 6100

KEY WEST, FL 33041-6100

Install: UTILITY BOARD OFCITY OF KEY WESTFINANCE DEPT/SUDIE

1001 JAMES ST

KEY WEST, FL 33040-6935

State or Local Government Negotiated Contract : 072533100

Authorized Signature

Customer acknowledges receipt of the terms of this agreementwhich consists of 16 pages including this face page.

Signer: PRINT NAME:> Phone: (305)295-1026

Signature: Date:

Thank You for your business!This Agreement is proudly presented by Xerox and

Bert Budde(305)296-6201

For information on your Xerox Account, go towww.xerox.com/AccountManagement

Solution

Product DescriptionItem

Agreement Information Trade Information RequestedInstall Date

1. C8055H (XEROX C8055H)

- Br Booklet Mk-2/3 Hp - 1 Line Fax - Mcafee Integrity Kit - Convenience Stapler - Customer Ed - Analyst Services

Lease Term: 36 monthsPurchase Option: $0.00

- Xerox 7855PT S/N MX4496314 Trade-In as of Payment 36

1/7/2020

Monthly Pricing

Item Lease

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8055H $276.99 1: Black andWhiteImpressions

All Prints $0.0049

2: ColorImpressions

All Prints $0.0504

- Consumable Supplies Included for all prints- Pricing Fixed for Term

Total $276.99 Minimum Payments (Excluding Applicable Taxes)

www.xerox.com/AccountManagement

Lease Agreement

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Introductory Pricing

You are receiving special Introductory Pricing. Your Minimum Payment for Products identified in the Pricing Detail table below will be adjusted during theIntroductory Pricing period as set forth in the Pricing Detail table, and will be different from the Minimum Payment during the balance of this Agreement.

The Pricing Detail table illustrates how the Minimum Payment will be affected during the Introductory Pricing period.

Product

Total

Month 1$276.99

$276.99

Month 2$276.99

$276.99

Month 3$276.99

$276.99

Full Amount$276.99

$276.99

Monthly Minimum Pricing Summary for the item to be installed at this location during the3 Month Introductory Period

Introductory Pricing Detail for Each Applicable Item

Item ContractMonths

Product

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8055H 1: Black and

White

Impressions

All Prints $0.0013

2: Color

Impressions

All Prints $0.0264

- Full Service Maintenance Included for all prints

- Consumable Supplies charge only

$276.991 - 3

Lease Agreement

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BillTo: UTILITY BOARD OFCITY OF KEY WESTDBA KEYS ENERGY SVCS

PO BOX 6100

KEY WEST, FL 33041-6100

Install: UTILITY BOARD OFCITY OF KEY WESTENGINEERING/MARIA

1001 JAMES ST

KEY WEST, FL 33040-6935

State or Local Government Negotiated Contract : 072533100

Solution

Product DescriptionItem

Agreement Information Trade Information RequestedInstall Date

1. C8045H (XEROX C8045H)

- Br Booklet Mk-2/3 Hp - 1 Line Fax - Mcafee Integrity Kit - Convenience Stapler - Customer Ed - Analyst Services

Lease Term: 36 monthsPurchase Option: $0.00

- Xerox 7855PT S/N MX4496241 Trade-In as of Payment 36

1/7/2020

Monthly Pricing

Item Lease

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H $252.68 1: Black andWhiteImpressions

All Prints $0.0054

2: ColorImpressions

All Prints $0.0524

- Consumable Supplies Included for all prints- Pricing Fixed for Term

Total $252.68 Minimum Payments (Excluding Applicable Taxes)

Lease Agreement

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Introductory Pricing

You are receiving special Introductory Pricing. Your Minimum Payment for Products identified in the Pricing Detail table below will be adjusted during theIntroductory Pricing period as set forth in the Pricing Detail table, and will be different from the Minimum Payment during the balance of this Agreement.

The Pricing Detail table illustrates how the Minimum Payment will be affected during the Introductory Pricing period.

Product

Total

Month 1$252.68

$252.68

Month 2$252.68

$252.68

Month 3$252.68

$252.68

Full Amount$252.68

$252.68

Monthly Minimum Pricing Summary for the item to be installed at this location during the3 Month Introductory Period

Introductory Pricing Detail for Each Applicable Item

Item ContractMonths

Product

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H 1: Black and

White

Impressions

All Prints $0.0014

2: Color

Impressions

All Prints $0.0271

- Full Service Maintenance Included for all prints

- Consumable Supplies charge only

$252.681 - 3

Lease Agreement

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BillTo: UTILITY BOARD OFCITY OF KEY WESTDBA KEYS ENERGY SVCS

PO BOX 6100

KEY WEST, FL 33041-6100

Install: UTILITY BOARD OFCITY OF KEY WESTCUSTOMER SVCS/AMBER

1001 JAMES ST

KEY WEST, FL 33040-6935

State or Local Government Negotiated Contract : 072533100

Solution

Product DescriptionItem

Agreement Information Trade Information RequestedInstall Date

1. C8045H (XEROX C8045H)

- Br Booklet Mk-2/3 Hp - 1 Line Fax - Mcafee Integrity Kit - Convenience Stapler - Customer Ed - Analyst Services

Lease Term: 36 monthsPurchase Option: $0.00

- Xerox 7845PT S/N MX4496242 Trade-In as of Payment 36

1/7/2020

Monthly Pricing

Item Lease

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H $252.68 1: Black andWhiteImpressions

All Prints $0.0054

2: ColorImpressions

All Prints $0.0524

- Consumable Supplies Included for all prints- Pricing Fixed for Term

Total $252.68 Minimum Payments (Excluding Applicable Taxes)

Lease Agreement

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Introductory Pricing

You are receiving special Introductory Pricing. Your Minimum Payment for Products identified in the Pricing Detail table below will be adjusted during theIntroductory Pricing period as set forth in the Pricing Detail table, and will be different from the Minimum Payment during the balance of this Agreement.

The Pricing Detail table illustrates how the Minimum Payment will be affected during the Introductory Pricing period.

Product

Total

Month 1$252.68

$252.68

Month 2$252.68

$252.68

Month 3$252.68

$252.68

Full Amount$252.68

$252.68

Monthly Minimum Pricing Summary for the item to be installed at this location during the3 Month Introductory Period

Introductory Pricing Detail for Each Applicable Item

Item ContractMonths

Product

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H 1: Black and

White

Impressions

All Prints $0.0014

2: Color

Impressions

All Prints $0.0271

- Full Service Maintenance Included for all prints

- Consumable Supplies charge only

$252.681 - 3

Lease Agreement

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BillTo: UTILITY BOARD OFCITY OF KEY WESTDBA KEYS ENERGY SVCS

PO BOX 6100

KEY WEST, FL 33041-6100

Install: UTILITY BOARD OFCITY OF KEY WESTH R DEPT/DONNIE

1001 JAMES ST

KEY WEST, FL 33040-6935

State or Local Government Negotiated Contract : 072533100

Solution

Product DescriptionItem

Agreement Information Trade Information RequestedInstall Date

1. C8045H (XEROX C8045H)

- Br Booklet Mk-2/3 Hp - Envelope Feeder Tray - 1 Line Fax - Mcafee Integrity Kit - Convenience Stapler - Customer Ed - Analyst Services

Lease Term: 36 monthsPurchase Option: $0.00

- Xerox 7845PT S/N MX4496225 Trade-In as of Payment 36

1/7/2020

Monthly Pricing

Item Lease

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H $259.13 1: Black andWhiteImpressions

All Prints $0.0054

2: ColorImpressions

All Prints $0.0524

- Consumable Supplies Included for all prints- Pricing Fixed for Term

Total $259.13 Minimum Payments (Excluding Applicable Taxes)

Lease Agreement

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Introductory Pricing

You are receiving special Introductory Pricing. Your Minimum Payment for Products identified in the Pricing Detail table below will be adjusted during theIntroductory Pricing period as set forth in the Pricing Detail table, and will be different from the Minimum Payment during the balance of this Agreement.

The Pricing Detail table illustrates how the Minimum Payment will be affected during the Introductory Pricing period.

Product

Total

Month 1$259.13

$259.13

Month 2$259.13

$259.13

Month 3$259.13

$259.13

Full Amount$259.13

$259.13

Monthly Minimum Pricing Summary for the item to be installed at this location during the3 Month Introductory Period

Introductory Pricing Detail for Each Applicable Item

Item ContractMonths

Product

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H 1: Black and

White

Impressions

All Prints $0.0014

2: Color

Impressions

All Prints $0.0271

- Full Service Maintenance Included for all prints

- Consumable Supplies charge only

$259.131 - 3

Lease Agreement

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BillTo: UTILITY BOARD OFCITY OF KEY WESTDBA KEYS ENERGY SVCS

PO BOX 6100

KEY WEST, FL 33041-6100

Install: UTILITY BOARD OFTHE CITY OF KEY WESTTD&G/CHASITY

6900 FRONT ST

KEY WEST, FL 33040-6008

State or Local Government Negotiated Contract : 072533100

Solution

Product DescriptionItem

Agreement Information Trade Information RequestedInstall Date

1. C8045H (XEROX C8045H)

- Br Booklet Mk-2/3 Hp - 1 Line Fax - Mcafee Integrity Kit - Convenience Stapler - Customer Ed - Analyst Services

Lease Term: 36 monthsPurchase Option: $0.00

- Xerox 7845PT S/N MX4496252 Trade-In as of Payment 36

1/7/2020

Monthly Pricing

Item Lease

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H $252.68 1: Black andWhiteImpressions

All Prints $0.0054

2: ColorImpressions

All Prints $0.0524

- Consumable Supplies Included for all prints- Pricing Fixed for Term

Total $252.68 Minimum Payments (Excluding Applicable Taxes)

Lease Agreement

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Introductory Pricing

You are receiving special Introductory Pricing. Your Minimum Payment for Products identified in the Pricing Detail table below will be adjusted during theIntroductory Pricing period as set forth in the Pricing Detail table, and will be different from the Minimum Payment during the balance of this Agreement.

The Pricing Detail table illustrates how the Minimum Payment will be affected during the Introductory Pricing period.

Product

Total

Month 1$252.68

$252.68

Month 2$252.68

$252.68

Month 3$252.68

$252.68

Full Amount$252.68

$252.68

Monthly Minimum Pricing Summary for the item to be installed at this location during the3 Month Introductory Period

Introductory Pricing Detail for Each Applicable Item

Item ContractMonths

Product

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H 1: Black and

White

Impressions

All Prints $0.0014

2: Color

Impressions

All Prints $0.0271

- Full Service Maintenance Included for all prints

- Consumable Supplies charge only

$252.681 - 3

Lease Agreement

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BillTo: UTILITY BOARD OFCITY OF KEY WESTDBA KEYS ENERGY SVCS

PO BOX 6100

KEY WEST, FL 33041-6100

Install: UTILITY BOARD OFCITY OF KEY WESTPLANT/TERRY

6900 FRONT ST

KEY WEST, FL 33040-6008

State or Local Government Negotiated Contract : 072533100

Solution

Product DescriptionItem

Agreement Information Trade Information RequestedInstall Date

1. C8045H (XEROX C8045H)

- Br Booklet Mk-2/3 Hp - 1 Line Fax - Mcafee Integrity Kit - Convenience Stapler - Customer Ed - Analyst Services

Lease Term: 36 monthsPurchase Option: $0.00

- Xerox 7845PT S/N MX4496227 Trade-In as of Payment 36

1/7/2020

Monthly Pricing

Item Lease

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H $252.68 1: Black andWhiteImpressions

All Prints $0.0054

2: ColorImpressions

All Prints $0.0524

- Consumable Supplies Included for all prints- Pricing Fixed for Term

Total $252.68 Minimum Payments (Excluding Applicable Taxes)

Lease Agreement

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Introductory Pricing

You are receiving special Introductory Pricing. Your Minimum Payment for Products identified in the Pricing Detail table below will be adjusted during theIntroductory Pricing period as set forth in the Pricing Detail table, and will be different from the Minimum Payment during the balance of this Agreement.

The Pricing Detail table illustrates how the Minimum Payment will be affected during the Introductory Pricing period.

Product

Total

Month 1$252.68

$252.68

Month 2$252.68

$252.68

Month 3$252.68

$252.68

Full Amount$252.68

$252.68

Monthly Minimum Pricing Summary for the item to be installed at this location during the3 Month Introductory Period

Introductory Pricing Detail for Each Applicable Item

Item ContractMonths

Product

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H 1: Black and

White

Impressions

All Prints $0.0014

2: Color

Impressions

All Prints $0.0271

- Full Service Maintenance Included for all prints

- Consumable Supplies charge only

$252.681 - 3

Lease Agreement

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BillTo: UTILITY BOARD OFCITY OF KEY WESTDBA KEYS ENERGY SVCS

PO BOX 6100

KEY WEST, FL 33041-6100

Install: UTILITY BOARD OFCITY OF KEY WESTWAREHOUSE/SUSAN

6900 FRONT ST

KEY WEST, FL 33040-6008

State or Local Government Negotiated Contract : 072533100

Solution

Product DescriptionItem

Agreement Information Trade Information RequestedInstall Date

1. C8045H (XEROX C8045H)

- Br Booklet Mk-2/3 Hp - 1 Line Fax - Mcafee Integrity Kit - Convenience Stapler - Customer Ed - Analyst Services

Lease Term: 36 monthsPurchase Option: $0.00

- Xerox 7845PT S/N MX4496223 Trade-In as of Payment 36

1/7/2020

Monthly Pricing

Item Lease

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H $252.68 1: Black andWhiteImpressions

All Prints $0.0054

2: ColorImpressions

All Prints $0.0524

- Consumable Supplies Included for all prints- Pricing Fixed for Term

Total $252.68 Minimum Payments (Excluding Applicable Taxes)

Lease Agreement

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Introductory Pricing

You are receiving special Introductory Pricing. Your Minimum Payment for Products identified in the Pricing Detail table below will be adjusted during theIntroductory Pricing period as set forth in the Pricing Detail table, and will be different from the Minimum Payment during the balance of this Agreement.

The Pricing Detail table illustrates how the Minimum Payment will be affected during the Introductory Pricing period.

Product

Total

Month 1$252.68

$252.68

Month 2$252.68

$252.68

Month 3$252.68

$252.68

Full Amount$252.68

$252.68

Monthly Minimum Pricing Summary for the item to be installed at this location during the3 Month Introductory Period

Introductory Pricing Detail for Each Applicable Item

Item ContractMonths

Product

Minimum Payment

Print ChargesMeter Volume Band Per Print Rate

Maintenance Plan Features

1. C8045H 1: Black and

White

Impressions

All Prints $0.0014

2: Color

Impressions

All Prints $0.0271

- Full Service Maintenance Included for all prints

- Consumable Supplies charge only

$252.681 - 3

Lease Agreement

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Terms and Conditions

INTRODUCTION:1. NEGOTIATED CONTRACT. The Products are subject solely to the terms in theNegotiated Contract identified on the face of this Agreement, and, for any option youhave selected that is not addressed in the Negotiated Contract, the then-currentstandard Xerox terms for such option.GOVERNMENT TERMS:2. REPRESENTATIONS & WARRANTIES. This provision is applicable togovernmental entities only. You represent and warrant, as of the date of thisAgreement, that: (1) you are a State or a fully constituted political subdivision or agencyof the State in which you are located and are authorized to enter into, and carry out,your obligations under this Agreement and any other documents required to bedelivered in connection with this Agreement (collectively, the "Documents"); (2) theDocuments have been duly authorized, executed and delivered by you in accordancewith all applicable laws, rules, ordinances and regulations (including all applicable lawsgoverning open meetings, public bidding and appropriations required in connection withthis Agreement and the acquisition of the Equipment) and are valid, legal, bindingagreements, enforceable in accordance with their terms; (3) the person(s) signing theDocuments have the authority to do so, are acting with the full authorization of yourgoverning body and hold the offices indicated below their signatures, each of which aregenuine; (4) the Equipment is essential to the immediate performance of agovernmental or proprietary function by you within the scope of your authority and willbe used during the Term only by you and only to perform such function; (5) yourpayment obligations under this Agreement constitute a current expense and not a debtunder applicable state law and no provision of this Agreement constitutes a pledge ofyour tax or general revenues, and any provision that is so construed by a court ofcompetent jurisdiction is void from the inception of this Agreement; and (6) all paymentsdue and to become due under this Agreement are payable from sources other than advalorem taxes. Your payment is due within 45 days of the invoice date.3. FUNDING. This provision is applicable to governmental entities only. You intend toremit and reasonably believe that moneys in an amount sufficient to remit all paymentsdue and to become due during the Term can and will lawfully be appropriated andmade available to permit your continued utilization of the Products and the performanceof its essential function during the Term. The person in charge of preparing your budgetwill include in each of your fiscal budgets a request for the payments due and tobecome due under this Agreement in such fiscal period. You acknowledge thatappropriation of moneys for payment required under this Agreement is a governmentalfunction that you cannot contractually commit to in advance, and this Agreement doesnot constitute: (1) a multiple fiscal year direct or indirect debt or financial obligation; (2)an obligation payable in any fiscal year beyond the fiscal year for which funds arelawfully appropriated; or (3) an obligation creating a pledge of or a lien on your tax orgeneral revenues. If your governing board does not approve an appropriation of fundsat any time during the Term for payments due and to become due for a fiscal year

during the Term, you will have the right terminate this Agreement on the last day of thefiscal period for which sufficient appropriations were received without penalty orexpense to you, except as to the portion of payments required hereunder for whichfunds have been appropriated and budgeted. If you elect to terminate this Agreement,you will return the Equipment, at your expense, to a location designated by Xerox and,when returned, the Equipment will be in good condition and free of all liens andencumbrances. You will then be released from any further payment obligations beyondthose payments due for the current fiscal year (with Xerox retaining all sums paid todate). At least 30 days prior to the end of your fiscal year, your chief executive officer(or legal counsel) will certify in writing that (a) despite reasonable efforts to obtainsufficient appropriations, funds have not been appropriated for the ensuing fiscalperiod, and (b) you have exhausted all funds legally available for the payment ofamounts due and to become due under this Agreement. To the extent permitted byapplicable law, you will not use this non-appropriation provision as a substitute forconvenience termination.PRICING PLAN/OFFERING SELECTED:4. FIXED PRICING. If "Pricing Fixed for Term" is identified in Maintenance PlanFeatures, the maintenance component of the Minimum Payment and Print Charges willnot increase during the initial Term of this Agreement.GENERAL TERMS & CONDITIONS:5. REMOTE SERVICES. Certain models of Equipment are supported and servicedusing data that is automatically collected by Xerox or transmitted to or from Xerox bythe Equipment connected to your network ("Remote Data") via electronic transmissionto a secure off-site location ("Remote Data Access"). Remote Data Access alsoenables Xerox to transmit Releases of Software to you and to remotely diagnose andmodify Equipment to repair and correct malfunctions. Examples of Remote Data includeproduct registration, meter read, supply level, Equipment configuration and settings,software version, and problem/fault code data. Remote Data may be used by Xerox forbilling, report generation, supplies replenishment, support services, recommendingadditional products and services, and product improvement/development purposes.Remote Data will be transmitted to and from you in a secure manner specified byXerox. Remote Data Access will not allow Xerox to read, view or download the contentof any of your documents or other information residing on or passing through theEquipment or your information management systems. You grant the right to Xerox,without charge, to conduct Remote Data Access for the purposes described above.Upon Xerox's request, you will provide contact information for Equipment such as nameand address of your contact and IP and physical addresses/locations of Equipment.You will enable Remote Data Access via a method prescribed by Xerox, and you willprovide reasonable assistance to allow Xerox to provide Remote Data Access. UnlessXerox deems Equipment incapable of Remote Data Access, you will ensure thatRemote Data Access is maintained at all times Maintenance Services are beingperformed.

Financial Information

6. TAX TREATMENT. Xerox has accepted this Agreement based on your representation that Xerox may claim any interest paid by you as exempt from federal income tax underSection 103(c) of the Internal Revenue Code ("Code"). You will comply with the information reporting requirements of Section 149(e) of the Code. Such compliance includes theexecution of 8038-G or 8038-GC Information Returns. You appoint Xerox as your agent to maintain, and Xerox will maintain, or cause to be maintained, a complete and accuraterecord of all assignments of this Agreement in form sufficient to comply with the book entry requirements of Section 149(a) of the Code and the regulations thereunder from time totime. Should Xerox lose the benefit of this exemption as a result of your failure to comply with or be covered by Section 103(c) the Code or the regulations thereunder, then, subject tothe availability of funds and upon demand by Xerox, you will pay Xerox an amount equal to its loss in this regard. You shall provide Xerox with a properly prepared and executed copyof US Treasury Form 8038 or 8038-GC.

Item Finance Activity Int. RateTotal Int.Payable

Install Location: FINANCE DEPT/SUDIE, 1001 JAMES ST, KEY WEST, FL 33040-6935

1. C8055H - New Xerox Agreement (Govt.Form 8038)

11.75% $1,570.16

Install Location: ENGINEERING/MARIA, 1001 JAMES ST, KEY WEST, FL 33040-6935

1. C8045H - New Xerox Agreement (Govt.Form 8038)

11.75% $1,432.28

Lease Agreement

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Terms and Conditions

Item Finance Activity Int. RateTotal Int.Payable

Install Location: CUSTOMER SVCS/AMBER, 1001 JAMES ST, KEY WEST, FL 33040-6935

1. C8045H - New Xerox Agreement (Govt.Form 8038)

11.75% $1,432.28

Install Location: H R DEPT/DONNIE, 1001 JAMES ST, KEY WEST, FL 33040-6935

1. C8045H - New Xerox Agreement (Govt.Form 8038)

11.75% $1,468.80

Install Location: TD&G/CHASITY, 6900 FRONT ST, KEY WEST, FL 33040-6008

1. C8045H - New Xerox Agreement (Govt.Form 8038)

11.75% $1,432.28

Install Location: PLANT/TERRY, 6900 FRONT ST, KEY WEST, FL 33040-6008

1. C8045H - New Xerox Agreement (Govt.Form 8038)

11.75% $1,432.28

Install Location: WAREHOUSE/SUSAN, 6900 FRONT ST, KEY WEST, FL 33040-6008

1. C8045H - New Xerox Agreement (Govt.Form 8038)

11.75% $1,432.28

Agenda Item Summary Sheet Meeting Date: November 13, 2019

Proposer: Lynne E. Tejeda, General Manager & CEO Department: Finance - Purchasing

Agenda Item #: 7d

AGENDA ITEM WORDING: Award Unit Price Contract for Barge Services during Emergency Situations, KEYS Bid #25-19, and Authorize the General Manager & CEO or Designee to Issue a Not-To-Exceed Task Order in the Event of an Emergency. REQUESTED ACTION: Motion to Award a Unit Price Contract for Barge Services during Emergency Situations, KEYS Bid #25-19, and Authorize the General Manager & CEO or Designee to Issue a Not-To-Exceed Task Order in the Event of an Emergency to Adventure Environmental, Inc. DISCUSSION: KEYS issued a Request for Proposal seeking responses from contractors experienced in providing barge services. The specified contract duration is three years, with the ability to renew for two additional one year periods. KEYS received only one proposal in response. After reviewing the proposal, staff recommends entering into a contract with Adventure Environmental, Inc. In the event of an emergency, the Utility Board authorizes the General Manager & CEO or designee to issue task orders, as deemed appropriate, under unit price contracts. The task orders with include a not-to-exceed amount and will be reported to the Utility Board as soon as possible after issuance. All emergency assistance requests for proposals included specific terms and conditions in accordance with FEMA’s current requirements. Adventure Environmental, Inc.’s proposal is in compliance with these requirements, and with KEYS’ Terms and Conditions and Technical Specifications. SUPPORTS STRATEGIC PLAN: Goal #1 - Continually improve the Customer Experience regarding Reliability and Service.

FINANCIAL IMPACT: Total Cost: TBD Budgeted: No Source of Funds: Potential for FEMA and State Cost Share

Reimbursement

C19-0064

CONTRACT

THIS CONTRACT, executed this 13th day of November, 2019 by and between the UTILITY BOARD OF THE CITY OF KEY WEST, Key West, Florida, hereinafter called BUYER, and Adventure Environmental, Inc., hereinafter called Adventure Environmental, Inc., a business operating in Tavernier, Florida.

WITNESSETH: That for the consideration and under the provisions hereinafter stated and referred to moving from one to the other of said parties respectively, it is mutually understood and agreed as follows:

1. That Adventure Environmental, Inc. is the lowest and/or best responsible bidder for supplying the requirements of BUYER’S Bid 25-19 Specifications for Barge Services During Emergency Situations.

2. Adventure Environmental, Inc., agrees to perform all aspects of this Contract in accordance with the specifications and addendums set out by the BUYER in its Bid 25-19 Specifications for Barge Services During Emergency Situations, (attached hereto and made a part hereof as Exhibit A) and Adventure Environmental, Inc.’s proposal of September 13, 2019 (attached hereto and made a part hereof as Exhibit B) and Clarifications (attached hereto and made a part hereof as Exhibit C).

3. Wherever and whenever the provisions of this Document or attachments hereto conflict with BUYER’S Bid 25-19 Specifications for Barge Services During Emergency Situations, Exhibit A the provisions of the specifications for the bid, shall control.

4. On the faithful performance of this Contract by Adventure Environmental, Inc., the BUYER will pay Adventure Environmental, Inc. in accordance with the terms and conditions stated in said proposal, award, specifications, and the Contract Documents hereinbefore specifically referred to and, by reference, made a part hereof.

5. This is a Unit Price Contract for barge services with not to exceed costs to be provided on each task order, refer to the proposal page in Exhibit B and Exhibit C for pricing details.

IN WITNESS WHEREOF, the parties hereto have duly executed this Contract, the day and year first above written.

ATTEST:

Secretary Utility Board of the City of Key West /dba/ Keys Energy Services

Utility Board Chairman

ATTEST:

Witness Adventure Environmental, Inc.

EXHIBIT A (Original Specifications)

KEYS BID 25-19 SPECIFICATIONS FOR BARGE SERVICES DURING EMERGENCY SITUATIONS

CALL FOR BIDS

THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA, operator of Keys Energy Services (KEYS), hereby gives notice to prospective bidders that sealed proposals will be received by KEYS, at the Purchasing Department, 6900 Front Street Extended, Key West, Florida 33040, until 1:30 p.m. on September 13, 2019 for:

KEYS BID 25-19 SPECIFICATIONS FOR BARGE SERVICES DURING EMERGENCY SITUATIONS

KEYS has instituted VendorLink and DemandStar systems to provide current information to potential bidders. These systems will allow you to receive bid information quickly and at your convenience 24 hours a day, seven days a week. Specifications may be obtained from their websites at www.myvendorlink.com or www.DemandStar.com. Registered vendors will be notified automatically of all Requests for Proposals. You may also visit www.KeysEnergy.com for links and download information for all KEYS bid specifications. All Bidders are required to submit: One (1) original and two (2) copies of each proposal are to be enclosed in a sealed envelope. Marked on the outside: “THE BID OPENING COMMITTEE” KEYS BID 25-19 SPECIFICATIONS FOR BARGE SERVICES DURING EMERGENCY SITUATIONS

Send to: Keys Energy Services “The Bid Opening Committee” KEYS Bid 25-19 6900 Front Street Extended Key West, FL 33040 Note: This address doesn’t receive US Postal Service.

It is the sole responsibility of each bidder to deliver its proposal to KEYS at the place designated for receiving proposals and prior to the time for opening proposals last announced to bidders. Any proposal received after the time last announced for opening proposals may be retained by KEYS or returned to the bidder, but such proposal shall be rejected as not responsive. Failure to submit one (1) original and two (2) copies of each proposal may result in non-compliance and bid may be rejected. Vendors with questions pertaining to this bid specification must submit them in writing via email to purchasing@keysenergy.com no later than August 30, 2019 at noon. Any questions received after noon on August 30, 2019 will not be addressed. Each proposal should be accompanied by a Certified Check or Bid Bond payable to the UTILITY BOARD OF THE CITY OF KEY WEST in an amount not less than five (5%) percent of the amount of the proposal as security. Each proposal should constitute an offer to KEYS, as outlined therein, and should be irrevocable after the time announced for the opening thereof. At a meeting of the BID OPENING COMMITTEE to be held in the Purchasing Conference Room, 6900 Front Street Extended, Key West, Florida on September 13, 2019 at 1:30 p.m. proposals will be opened and vendor names will be publicly read aloud. KEYS reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to separately accept or reject any item, items, bid schedule or bid schedules of the proposal which KEYS deems to be in the best interest of the Utility Board.

Brittani Harden, Purchasing Supervisor

KEYS BID 25-19 SPECIFICATIONS FOR BARGE SERVICES DURING EMERGENCY SITUATIONS

GENERAL Keys Energy Services (KEYS) is a municipal electric utility supplying power to residents of the lower Florida Keys. KEYS is located in the extreme southern tip of peninsular Florida, situated in Monroe County, primarily what is considered the “Lower Keys”, which extends eastwardly from Key West to the east end of the Seven-Mile Bridge. Corporate Offices are located in Key West, Florida and the T&D Facility is located on Stock Island at 6900 Front Street Extended, Key West, Florida 33040. KEYS continually plans and prepares to deal with emergencies, such as hurricanes and other extreme events that can impact its electric systems. In order to have a plan in place for these emergency situations, KEYS is seeking proposals from contractors experienced in providing all aspects of barge services. The purpose of the potential agreement is to have a pre-negotiated contract in place for barge services to be utilized after any emergency without delay. Individual task orders will be issued for each emergency situation that arises during the contract period. Each task order will include a not to exceed amount. Contractor shall notify KEYS if the not to exceed amount is estimated to be met within one (1) week. Not to exceed amounts will be based on severity of the situation. KEYS will not be responsible for invoices submitted once the not to exceed amount is met. KEYS and its representatives have exercised due care in preparing this Request for Proposals (RFP). All information contained herein is believed to be substantially correct. However, Proposers should verify information independently, if desired. KEYS and its representatives do not warrant the accuracy of information contained herein.

SPECIFICATIONS Qualified Barge Operator Contractors to provide assistance in the repair of any electric facilities and/or structures associated with KEYS’ electrical system and associated line components that cross over water in KEYS’ service territory. The platform will be used by KEYS personnel and/or Contractors hired by KEYS that will be performing the work. The waters around the Lower Keys can be shallow at times; therefore, the awarded Bidder shall be able to provide the correct barge size for the depth of water where work is to be performed. The barge provided shall not damage the sea bed. Proposals shall be for the following items:

Hourly Barge Rental Cost (including Captain) Barge must have spuds for holding the barge still Please include a discount for extended rentals, i.e. weekly, monthly, etc., if applicable.

Mobilization/Demobilization Fee Crane For lifting the bucket truck onto the barge KEYS’ bucket trucks range from 33,000 – 58,000 lbs. KEYS’ bucket truck dimensions range from 8’ 6” x 30’ 3” to 7’ 9” x 28’ 6”

KEYS will expect Contractor to respond within 72 hours of being issued a task order.

KEYS BID 25-19 SPECIFICATIONS FOR BARGE SERVICES DURING EMERGENCY SITUATIONS

LABOR Contractor shall supply pricing for labor. The labor rates shall include the cost of:

Personal safety equipment, as required by OSHA, and the American Public Power Association (APPA) safety manual, latest revision.

Standard tools for maintenance work including personal tools and gear are included in labor rates.

Standard safety equipment. Necessary equipment for night work (e.g. spotlights). Necessary personal gear for inclement weather (i.e. raingear, winter clothing, etc.).

Labor rates shall be paid at an hourly rate. If KEYS does not provide meals, KEYS will reimburse per diem at the State of Florida rates. KEYS will not reimburse for meals if the Contractor declines meals offered by KEYS. MOBILIZATION/DEMOBILIZATION When crews are in route to and from Key West, KEYS shall pay equipment and labor rates as provided. Labor rates shall be paid at an hourly rate. Meals and lodging shall be billed at the applicable GSA per diem rate during travel. EQUIPMENT CHARGES KEYS will only be responsible for paying the hourly rate found on FEMA’s current Schedule of Equipment Rates. FEMA’s Equipment Rate Code must be included in all invoices. Current FEMA equipment rates can be found at: https://www.fema.gov/media-library/assets/documents/136901. For every equipment hour charged, the equipment operator’s name must be provided to KEYS. Since FEMA rates include fuel, fuel supplied by KEYS will be signed for and deducted from contractor’s invoices. DOCUMENTATION Contractor to provide detailed documentation of labor and material costs listed and summarized by each location where work was performed. KEYS will provide an excel document to detail this information. The document will require the following information, but is not limited to:

Name Position Rate of pay for regular hours Rate of pay for overtime hours

KEYS BID 25-19 SPECIFICATIONS FOR BARGE SERVICES DURING EMERGENCY SITUATIONS

# of regular hours worked # of overtime hours worked Detail description of work performed GPS coordinates of work performed Equipment used Hourly rate per flight hour (includes fuel costs)

PROPOSAL CONTENTS & EVALUATION The proposal should include a description of the firm’s capabilities and experience with providing the requested services, including a description of any special qualifications which are indicative of working familiarity with similar projects. The proposals will be evaluated by a review team. The evaluation criteria will include a variety of considerations, including, but not limited to:

Experience with similar projects; Range and suitability of services provided; Project management approach; Pricing; References.

ADDITIONAL CONTRACTUAL DOCUMENTS During an event, KEYS may activate the contract using a task order. Within the task order, KEYS will establish a not to exceed amount based on the proposed pricing submitted and the emergency situation circumstances. Notification will be made by telephone, email, or faxed documents to the person listed as the contact person on your proposal. If you have other employees you would like notified, please supply their contact information with your proposal.

KEYS BID 25-19 SPECIFICATIONS FOR BARGE SERVICES DURING EMERGENCY SITUATIONS

Terms and Conditions Required under Disaster Funding Projects Eligible for Reimbursement by FEMA and the State of Florida

In as much as KEYS costs incurred under this RFP may be eligible for Public Assistance Funding by FEMA and/or the State of Florida State, additional terms and conditions are required, as follows [please note that, in an abundance of caution, KEYS has included all Disaster Funding requirements by both FEMA and Florida State. This section may duplicate some of the requirements included in KEYS standard terms and conditions].

1) Remedies

a) If any work performed by contractor fails to meet the requirements of the Contract, any other

applicable standards, codes or laws, or otherwise breaches the Contract, KEYS may in its sole discretion:

i) elect to have contractor re-perform or cause to be re-performed at Contractor’s sole expense, any of the work which failed to meet the requirements of the Contract;

ii) hire another contractor to perform the work and deduct any additional costs incurred by KEYS as a result of substituting contractors from any amounts due to Contractor; or

iii) Pursue and obtain any and all other available legal or equitable remedies.

b) This Section shall in no way be interpreted to limit KEYS’s right to pursue and obtain any and all other available legal or equitable remedies against Contractor.

2) Termination—all contract in excess of $10,000 must address termination for cause and for convenience by KEYS, including the manner by which it will be effected and the basis for settlement.

3) Changes—the contract will include a provision that describes how, if at all, changes can be made by either party to alter the method, price, or schedule of the work without breaching the contract.

4) Equal Employment Opportunity—required for “federally assisted construction contracts” as defined at 41 C.F.R. § 60-1.3.

During the performance of this contract, contractor agrees as follows:

a) Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

b) Contractor will, in all solicitations or advertisements for employees placed by or on behalf of contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

c) Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other

KEYS BID 25-19 SPECIFICATIONS FOR BARGE SERVICES DURING EMERGENCY SITUATIONS

employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with contractor's legal duty to furnish information.

d) Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of contractor’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

e) Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

f) Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

g) In the event of contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this Contract may be canceled, terminated, or suspended in whole or in part and contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

h) Contractor will include the portion of the sentence immediately preceding paragraph (a) and the provisions of paragraphs (a) through (h) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. Contractor will