Page 1 of 2 AGENDA Oakland-Macomb Interceptor Drain Drainage Board Macomb and Oakland Counties January 16, 2019 – 11:30 a.m. Office of the Oakland County Water Resources Commissioner 1. Call meeting to order 2. Drainage Board Members: Michael Gregg, Chair, Michigan Department of Agriculture and Rural Development Candice Miller, Macomb County Public Works Commissioner Jim Nash, Oakland County Water Resources Commissioner 3. Approval of the Meeting Agenda for January 16, 2019 4. Approval of Drainage District Board Meeting Minutes from December 19, 2018 5. Public Comment 6. Report/Update – Status of OMI Project, Segments 1 through 4, NESPS Segment 1 – (FKE/NTH) Segment 2, Contract 3 – (FKE/NTH/Lockhart) NESPS Gatehouse Rehabilitation Status – (FKE/NTH) Segment 3, Contract 4 – (FKE/NTH/Lockhart) Segment 4, Contract 5A/B – (FKE/NTH/Lockhart) Segment 4, Contract 6 – (FKE/NTH/Nichols) NIEA Downstream Repair – (FKE/NTH) GLWA/OMID Coordination – (FKE) OMID Rehabilitation Program – (FKE/NTH) AMP and GIS Program – (FKE) 7. Financial Reports – General Financial Report and Status of State Revolving Fund Financing and Other Financing: (a) Segment 1 (1272) – (Phelps/McMahon) Segment 1 (2892) – OMID Odor-Corrosion Study (b) Segment 3 (1557) – (Phelps/Lockhart) (c) Segment 4 (1913) – (Phelps/Nichols) Segment 4 (2098) – EPA Project Segment 4 (2041) – NESPS Pump Install Segment 4 (2232) – NESPS Gatehouse – (Phelps/Lockhart) Segment 4 (2708) – NESPS Odor-Corrosion Study 8. Motion: Approval of the following Invoices: (a) Reimbursement of Oakland County WRC-Incurred Expenses and Costs (1) WRC Labor/Fringes/Non-Direct Labor Factor • Segment 4 $ 9,165.17 • Segment 4 Odor Corrosion Study $ 7,006.82 (2) WRC Equipment Charges • Segment 4 $ 514.91 • Segment 4 Odor Corrosion Study $ 505.43
Transcript
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AGENDA
Oakland-Macomb Interceptor Drain Drainage Board Macomb and Oakland Counties January 16, 2019 – 11:30 a.m.
Office of the Oakland County Water Resources Commissioner 1. Call meeting to order
2. Drainage Board Members:
Michael Gregg, Chair, Michigan Department of Agriculture and Rural Development Candice Miller, Macomb County Public Works Commissioner Jim Nash, Oakland County Water Resources Commissioner
3. Approval of the Meeting Agenda for January 16, 2019
4. Approval of Drainage District Board Meeting Minutes from December 19, 2018
5. Public Comment
6. Report/Update – Status of OMI Project, Segments 1 through 4, NESPS
7. Financial Reports – General Financial Report and Status of State Revolving Fund Financing and Other Financing: (a) Segment 1 (1272) – (Phelps/McMahon)
(3) Reimbursement of the Drain Revolving Fund • Home Depot $ 106.68 • Home Depot $ 175.78 • Madison Electric Novi $ 168.23 • Wayne County Register of Deeds $ 20.67
9. Update on NESPS Odor Corrosion Control Project (Bio-Trickling Filter & HVAC Improvements)
and the OMIDDD Odor Corrosion Control Study (Brown)
10. Correspondence from Viviano Law dated December 19, 2018 and AIG Claims, Inc. dated December 27, 2018 to receive and file
11. Other Business 12. Closed Session: Update on negotiations with GLWA regarding NESPS and NIEA
13. Adjourn
Next Regular Meeting: February 20, 2019 at the office of the Oakland County Water Resources Commissioner, One Public Works, Building 95 West, One Public Works Drive, Waterford, Michigan at 11:30 a.m., Eastern Standard Time.
Oakland-Macomb Interceptor Drain Drainage District Regular Meeting – Wednesday, January 16, 2019
Drainage Board Meeting Minutes from December 19, 2018
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MINUTES OF THE REGULAR MEETING OF THE DRAINAGE BOARD FOR THE OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT
December 19, 2018
Minutes of the regular meeting of the Drainage Board of the Oakland-Macomb Interceptor Drain Drainage District held at the office of the Macomb County Public Works Commissioner, 21777 Dunham Road, Clinton Township, Michigan on the 19th day of December, 2018 at 11:30 a.m. Eastern Standard Time. PRESENT: Mike Gregg, Deputy for Mr. Gordon Wenk, Director of the Michigan
Department of Agriculture and Rural Development (MDARD); Candice Miller, Macomb County Public Works Commissioner’s Office (MCPWO); Anne Vaara, Chief Deputy Oakland County Water Resources Commissioner on behalf of Jim Nash, Oakland County Water Resources Commissioner.
OTHERS PRESENT: Evans Bantios, MCPWO; Sid Lockhart, OCWRC; Larry
Gilbert, NTH Consultants; Shawn Phelps, OC Fiscal Services; George Nichols, OCWRC; Fritz Klingler, FK Engineering; Ashley Johnson, OCWRC; Jacklyn Thomas, OCWRC; Ken Goike, MCPWO; Joe Colaianne, Clark Hill PLC; Brian Coburn, OCWRC; Brady Harrington, MDARD;Brian Baker, MCPWO; Kelsey Cooke, OCWRC; Gary Brierley, Forensic Investigator, Doctor Mole Incorporated; Joe Viviano, Viviano Law; Dan Heaton, MCPWO; Saju Sachi, NTH Consultants; Daryl Gapshes, MCPWO; Ben Aloia, Aloia and Associates; Tamara Keskeny, MCPWO; Anthony Lewis, MCPWO; Pete Webster, Dickinson Wright.
1. Call meeting to order.
Chairperson Gregg Called the meeting to order at 12:02 p.m.
2. Introduction of Drainage Board Members. Michael Gregg, Chair, Michigan Department of Agriculture and Rural Development Candice Miller, Macomb County Public Works Commissioner Anne Vaara, Chief Deputy Oakland County Water Resources Commissioner
3. Agenda.
Member Miller requested to move Dr. Gary Brierley’s presentation before agenda item 5. Motion by Member Miller, supported by Member Vaara, to approve the amended December 19, 2018 agenda. AYES: Gregg, Miller, and Vaara NAYS: None
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4. Minutes. Motion by Member Vaara, supported by Member Miller, to approve the minutes of the November 28, 2018 meeting. AYES: Gregg, Miller, and Vaara NAYS: None
5. Dr. Gary Brierley’s Presentation. Dr. Gary Brierley provided a presentation (as attached) of his findings and analysis of the December 24, 2016, 15 Mile Road Interceptor collapse. Ms. Miller informed the Board of her plans to submit a claim to the insurance company. Chairperson Gregg suggested to bring this matter back before the Board in January and discuss after time for review.
6. Public Comment. None.
7. Report/Update – Status of OMI Project, Segments 1 through 4, NESPS. Mr. Klingler updated the board on the status of various projects. Segment 1 – Mr. Klinger indicated the administrative closeout is pending. Segment 2, Contract 3 – Mr. Klinger indicated closeout is pending. He stated that the closeout will be combined with the closeout for the NESPS Discharge Chamber Emergency Repairs. Contract administrative closeout is proceeding, and Application for Final Payment has been received (on hold pending Gatehouse Repairs). NESPS Gatehouse – Mr. Klinger indicated that the East side Tnemec repairs are complete; west side repairs are delayed awaiting Pump 1 being returned to service. The installer of the “Mainstay” lining product has delayed the start of work due to contractual negotiations. The work is now expected to commence in January 2019 and may coincide with the Tnemec repair task. Segment 3, Contract 4 – Mr. Klinger stated closeout is pending until completion of final paperwork. Segment 4, Contract 5A/B and 6 – Mr. Klinger indicated the City of Utica and Shelby Twp. use agreements for access paths are pending awaiting final community authorizations and signature of the OMIDD Board Secretary. Segment 4, Contract 7 – Mr. Klinger indicated the NIEA Emergency Rehabilitation is complete. GLWA/OMID Coordination – Mr. Klinger indicated that the efforts are currently on hold pending a recent change in direction initiated by GLWA. The issue is that
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GLWA wants to maintain operational control of the facility. Additional information from GLWA is expected to be submitted to OMI by December 21st. Joe Colaianne, Legal Counsel from Clark Hill, provided an update for the board regarding the operating agreement. AMP and GIS Program – Mr. Klinger indicated that the final report is pending final review. Motion by Member Vaara, supported by Member Miller, to receive and file the report and summary. AYES: Gregg, Miller, and Vaara NAYS: None
8. Financial Reports. Shawn Phelps presented the financial reports for Segment 1 through 4 and the NESPS. (a) Segment 1 – Ms. Phelps stated that the Net Cash Balance is $320,056.02
after invoices and reimbursements on the current agenda impacting the cash balance have been considered. The Life-to-Date-Expenses are $49,583,109.83. Segment 1 – OMID Odor/Corrosion Study (2892) – The Life-to-Date-Expenses are $53,335.81.
(b) Segment 3 – Ms. Phelps reported that the Net Cash Balance is
$50,710.69 after invoices and reimbursements on the current agenda impacting the cash balance have been considered. The Life-to-Date-Expenses are $68,368,593.27.
(c) Segment 4 – Ms. Phelps reported that the Net Cash Balance is $6,995,392.93 after invoices and reimbursements on the current agenda impacting the cash balance have been considered. The Life-to-Date-Expenses are $19,010,956.34.
Segment 4 – EPA Project (2098) – The Life-to-Date-Expenses are $980,000.00. Segment 4 – NESPS Pump Install (2041) – The Life-to-Date-Expenses are $192,021.33. Segment 4 – NESPS Gatehouse (2232) – The Life-to-Date-Expenses are $4,250,170.95. Segment 4 – NESPS Odor/Corrosion Study (2708) – The Life-to-Date-Expenses are $494,915.90.
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Motion by Member Vaara, supported by Member Miller, to receive and file the financial report.
AYES: Gregg, Miller, and Vaara NAYS: None
9. Invoices. The following invoices were submitted to the Board for approval:
(a) Reimbursement of Oakland County WRC-Incurred Expenses and Costs (1) WRC Labor/Fringes/Non-Direct Labor Factor
Motion by Member Miller, supported by Member Vaara, to approve the invoices as presented. AYES: Gregg, Miller, and Vaara NAYS: None
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10. Proposed OMID 2019 Meeting Dates. Motion by Member Vaara, supported by Member Miller, to adopt the 2019 meeting dates as presented. AYES: Gregg, Miller, and Vaara NAYS: None
11. Other Business. Joe Colaianne of Clark Hill PLC, provided an update regarding the petitions to GLWA. Mr. Colaianne explained to the Board the process and procedures moving forward regarding what is to be expected within the next 20 days. It was concluded that an augmented meeting is to be set for February 20, 2019 at 11:30 a.m. at the Oakland County Water Resources Commissioner’s Office.
12. Closed Session. None.
13. Adjourn. Motion by Member Nash, supported by Member Miller, to adjourn the December 19, 2018 meeting. AYES: Gregg, Miller, and Vaara NAYS: None
Next Regular Meeting: January 16, 2019 at the office of the Oakland County Water Resources Commissioner, One Public Works, Building 95 West, Waterford, Michigan at 11:30 a.m., Eastern Standard Time. I hereby certify that the foregoing constitutes the minutes of the Drainage Board for the Oakland-Macomb Interceptor Drain Drainage District, at a meeting held on December 19, 2018 and that the meeting was conducted and public notice was given in compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes were kept and will be or have been made available as required by the Act. IN WITNESS WHEREOF, I have hereunto affixed my official signature on this _____ day of January, 2019. ___________________________________________ Anne Vaara, Acting Secretary Oakland-Macomb Interceptor Drain Drainage Board
Oakland-Macomb Interceptor Drain Drainage District Regular Meeting – Wednesday, January 16, 2019
Prepared by: F. Klingler, P.E., FK Engineering Assoc. L. Gilbert, P.E., NTH Consultants, Ltd.
The following provides a status update as of the writing of this report (January 12, 2019) for the work completed for the Oakland-Macomb Interceptor Drain Repair Program (SRF Segments 1, 2, 3, 4, Contracts 5 A and B, Contract 6, Contract 7 PCI-4 repairs, and other related work):
SRF Seg 1: Contracts 1&2 – Administrative Closeout Pending
Construction Amount paid Under Contracts 1 and 2: $30,592,234 (100% of Adjusted Contract Amount) through January 30, 2015. OMIDDD administrative closeout is pending.
SRF Segment 2:
Contract 3 (Base Contract) Status – Complete, Closeout Pending
Construction Amt Invoiced: $18,089,266.41 (100.43% of Adjusted Contract Amount of $18,011,426.41) through 10/31/15 (does not consider final Adjustment for C.O.s 2E, F, G, H).
Schedule Status: Complete on July 31, 2014; Overall Contract closeout will be combined with closeout for the NESPS Discharge Chamber Emergency Repairs (CO 2-E, et al). Contract administrative closeout is proceeding, and Application for Final Payment has been received (processing on hold pending Gatehouse Repairs)
Construction Amt Invoiced: $4,996,397.61 (97.0 % of Change Order 2E adjusted Contract Amount of $5,149,263.33, (including deductive credit for Tnemec issue) thru 8/31/16.
Schedule Status: Substantially Complete on 11/25/17 • Tnemec coating repairs within the Gatehouse below grade discharge piping are planned to resume this
month. East side Tnemec repairs are complete; west side repairs are delayed awaiting Pump 1 being returned to service (further delayed by GLWA parts supplier, now anticipated for mid-January, 2019)
• The designated preferred installer of the “Mainstay Lining Product” (Culy Contracting Co. of Indiana, tentatively subcontracted to Inland Waters Pollution Control) has delayed the start of work due to contractual negotiations and seasonal constraints. The start of work is now expected to commence in late January, 2019 and may coincide with the Tnemec repair task.
January 16, 2019 OMIDDD Board Meeting
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SRF Seg 3: Contract 4 Status: Administrative Closeout Pending
Construction Amt Invoiced: $50,204,923.91 corresponding to 100% of the $50,204,923.91 current revised final contract amount, through 10/31/18. The “Contract Summarization Report” letter for the Project File has been prepared and is in processing, for final OMIDDD administrative closeout.
Schedule Status: Achieved Substantial Completion on 5/7/16 to meet revised contract date, with Final Completion established as June 1, 2017 (exclusive of warranty repairs, which are now complete).
SRF Segment 4 (Contracts 5A/B and 6) Status Contract 5A/5B –Final Completion: Construction Amount Invoiced (C5A/B): $11,865,520.08 of the $11,865,520.08 current adjusted contract
amount (100 % complete), thru 6/30/17. Schedule Status: Completed 12/31/16, on time, based on revised completion, as
established by Change Order. Administrative closeout pending.
• City of Utica and Shelby Twp. Use Agreements for access paths are pending, awaiting final community authorizations and signature of the OMIDDD Board Secretary.
• Contract administrative closeout is proceeding.
Contract 6 – Final Completion: Construction Amt Invoiced (C6): $3,172,793.60 (100 %) of the $3,172,793.60 current contract
amount, through 12/31/2016. Final Contract amount has been adjusted following the OCIP deductive credit by Change Order.
Schedule Status: Completed on 12/31/16, on time, based on final negotiated schedule, as established by Change Order. Contract Administrative closeout is proceeding.
Cont 7 (NIEA Emergency Rehab) – Administrative Closeout Complete Construction Amt Invoiced (C7): $ 938,604.53 (100%) of the $938,604.53 current contract amount,
through 4/30/18 Schedule Status: On time, complete 8/30/17 (excepting impact of PCI-12A collapse).
Contractor’s Administrative closeout is completed.
January 16, 2019 OMIDDD Board Meeting
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GLWA/OMIDDD Coordination Efforts: • Currently meeting every 3-4 weeks to coordinate ongoing potential transfer of operation/control of
NESPS and downstream assets to OMIDDD. • Effort is currently on hold pending determination of direction following recent change in direction
initiated by GLWA.
AMP and GIS Program:
• Summary document and Certificate of Completion submitted by deadline of November 30, 2018. • Final Report is pending final review
Summary of OMID Contract Status Segment
No Contract No. (Description)
Const. Comp?
As-Builts Final?
Balancing Change Order?
Contractor Closed Out?
Final Easements
Settled?
1 Contract 1 (CS-9, 5, 3) Y Y Y Y Y
1 Contract 2 (CS-6, 7, 8) Y Y Y Y Y
2 Contract 3 (Gatehouse) Y Y N* N* N/A
2 Contract 3 (Grouting PCI-5 thru 8)
Y Y Y N** Y
3 Contract 4 (Lining PCI-5 thru 8)
Y Y Y Y Y
4 Contract 5 (Lining PCI-9, 10A/B)
Y Y Y Y N
4 Contract 6 (Lining PCI-11A)
Y Y Y Y Y
N/A Contract 7 (Lining 110’ of NIEA)
Y Y Y Y N/A
* On Hold, pending Coating Issues Resolution
** On Hold Pending Completion of NESPS Gatehouse work.
Oakland-Macomb Interceptor Drain Drainage District Regular Meeting – Wednesday, January 16, 2019
FAC - Facility Acquisition 731472 - Project Construction and Impr 0.00 14,058,313.68 731521 - Public Services 0.00 6,798.84 750294 - Material and Supplies 0.00 228.00
RE: Claim Number: 6162953569USClaimant Name: MACOMB INTERCEPTOR DRAIN DRAINInsured Name: OAKLAND-MACOMB INTERCEPTOR DRAPolicy Number: 003372321Issuing Company: ILLINOIS NATIONAL INSURANCE CO.Date of Loss: 12/24/2016Date Reported: 12/20/2018Loss State: MILoss Location: 15 MILE ROAD, FRASER, MI, 48026Description of Loss: SINK HOLE CLAIM FROM THE
CATASTROPHIC COLLAPSE OF MIDD INTERCEPTOR DRAIN SAID TO HAVE BEEN CAUSED BY THE WORK FROM THE OMIDD PROJECT
Dear Sir/Madam, AIG Claims, Inc. is the administrator for ILLINOIS NATIONAL INSURANCE CO. with respect to the above referenced matter and this confirms our receipt of the above-referenced claim. An adjuster is being assigned to your claim and will be in contact with you shortly. Kindly refer to the claim number on any correspondence.
