Agenda of Special Meeting The Board of Trustees Waco Independent School District A Special meeting of the Board of Trustees of Waco Independent School District will be held May 18, 2017, beginning at 6:00 PM in the WISD Conference Center, 115 S 5th Street, Waco, Texas. The subjects to be discussed or considered or upon which any formal action may be taken are listed below. Items do not have to be taken in the same order as shown on this meeting notice. I. CALL TO ORDER II. ESTABLISHMENT OF QUORUM III. CLOSED MEETING A. Texas Government Code Section: 1. 551.074 Personnel Matters a. Hiring of Administrator b. Approval to Provide a Notice of Proposed Termination of a Teacher's Chapter 21 Contract of Cause 2. 551.076 Deliberation Regarding Security Audit IV. AUDIENCE FOR GUESTS V. DISCUSSION AND POSSIBLE ACTION ON MAY 18, 2017 A. Consider Hiring of Administrators 3 VI. REPORTS AND DISCUSSION A. Preliminary 5th and 8th Grade STAAR Scores 4 B. WISD SPARK Update 9 C. Purchases over $25,000 16 D. Monthly Financial Reports for the Period Ending April 30, 2017 17 E. Board Committee Reports 30 F. Texas Association of School Boards 32 1. 2016-2018 Advocacy Agenda 33 2. TASB Delegate G. Lone Star Governance 37 1. Time Tracker Data 2. Goal Progress Measure; Advanced Placement Mock Exam Results (GPM 2.1)
Transcript
Agenda of Special Meeting
The Board of Trustees Waco Independent School District
A Special meeting of the Board of Trustees of Waco Independent School District will be held
May 18, 2017, beginning at 6:00 PM in the WISD Conference Center, 115 S 5th Street, Waco,
Texas.
The subjects to be discussed or considered or upon which any formal action may be taken are
listed below. Items do not have to be taken in the same order as shown on this meeting notice.
I. CALL TO ORDER
II. ESTABLISHMENT OF QUORUM
III. CLOSED MEETING
A. Texas Government Code Section:
1. 551.074 Personnel Matters
a. Hiring of Administrator
b. Approval to Provide a Notice of Proposed Termination of a Teacher's
Chapter 21 Contract of Cause
2. 551.076 Deliberation Regarding Security Audit
IV. AUDIENCE FOR GUESTS
V. DISCUSSION AND POSSIBLE ACTION ON MAY 18, 2017
A. Consider Hiring of Administrators 3
VI. REPORTS AND DISCUSSION
A. Preliminary 5th and 8th Grade STAAR Scores 4
B. WISD SPARK Update 9
C. Purchases over $25,000 16
D. Monthly Financial Reports for the Period Ending April 30, 2017 17
The Student Success Initiative requires students to pass the 5th and 8th grade math and reading test in order to be promoted. The 5th and 8th grade students take an
early test in March to see which students have met the standards for that grade.
The second administration was given May 8th through the 11th. Results for the May
STAAR administration will be available June 12, 2017.
Fiscal Implications: None
Administration Recommendations: Report only for preliminary 5th and 8th grade STAAR scores from March.
4
5/12/2017
1
Waco ISDMarch 2017
STAAR 5th & 8thPreliminary Math and Reading Scores
• Elimination of STAAR Accommodated (STAAR A) for special education students.
• Elimination of STAAR Linguistic (STAAR L) for ELL students.
• Online testing for all grade levels (accommodations can be added)
• Change in Accessibility Features Online• Change in Performance Categories
Changes to 2017 STAAR Testing
5
5/12/2017
2
Performance Categories
29%
71%
45%
25%
46%54%
29%
13%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Did Not Pass Approaches Meets Masters
March 2017 5th Grade Reading Scores
State Waco ISD
State/ Waco ISD Results5th Grade Reading
6
5/12/2017
3
19%
81%
48%
24%
34%
66%
29%
10%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Did Not Pass Approaches Meets Masters
March 2017 5th Grade Mathematics Scores
State Waco ISD
Waco ISD / State Results5th Grade Mathematics
24%
76%
47%
22%
37%
63%
34%
12%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Did Not Pass Approaches Meets Masters
March 2017 8th Grade Reading Scores
State Waco ISD
Waco ISD / State Results8th Grade Reading
7
5/12/2017
4
26%
74%
43%
12%
43%
57%
24%
4%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Did Not Pass Approaches Meets Masters
March 2017 8th Grade Math Scores
State Waco ISD
Waco ISD / State Results8th Grade Mathematics
• Preliminary EOC Summary/Roster Reports & Data File
• Preliminary 5 & 8 Math and Reading Retest Summary/ Roster Reports & Data File
• Preliminary 3,4,6,7,8 Summary/Roster Reports & Data File
At the January workshop the Board heard a Grand Prairie ISD presentation about that
district’s efforts to draw students from charter/private schools, home schools, and neighboring school districts. The three assistant superintendents over campuses and
Mrs. Ellis have been working with principals on what such programing could look like
in Waco ISD.
Mary Senter and Lara Robertson created the project title “Spark” with descriptive
language for consideration. Potential/possible campuses for the academies are
included in addition to potential/possible academy feeder patterns.
Administration Recommendation(s):
For discussion only.
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spark*schools of choice. a bright outlook on education. Fromatinysparkmayburstamightyflame.‐DanteAlighieriTheAcademyofTechnology(AltaVista,DeanHighland,JHHines,Kendrick,ProvidentHeights,CesarChavez)
Magnet Schools: Hillcrest – Fine Arts Lake Air ‐Montessori
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Waco Independent School District
Board o f Trus t e e Me e t ing Age nda It e m
Dat e : May 1 8 / 2 5 , 2 0 1 7 Cont ac t Pe rs on : S Trot t s
RE: Purchases over $ 25,000 ================================================================= Background Information: Report on purchases over $ 25,000 as per board request.
Weaver Technologies $ 30,627.40 – Long Term Network Storage Device
Note: This item was originally included as a separate award in the Video Management System bid recommendation. After questions were raised on the Video Management System award, the administration solicited clarifying information from submitting vendors. Even with the additional information, it became clear that the bid specifications were too non-specific to permit a fair evaluation of that component of the request for proposals (RFP). As a result, the RFP will be reworked and issued at a later date. The District will continue utilizing its current system until that time. However, the specifications and responses for the network storage device were clear and complete, allowing a recommendation to the low-bidder. Because this award is less than $50,000, the bid has been approved by the Administration.
Fiscal Implications: Th e cos t of th is pu rch a s e will be ch a rged to th e a ppropr ia te depa r tm en ta l equ ipm en t bu dget . Administrative Recommendation(s): Th is is a repor t , on ly.
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Waco Independent School District
Board of Trustee Meeting Agenda Item
Date: May 18, 2017 Contact Person: Sheryl Davis RE: Monthly Financial Reports for the Period Ending April 30, 2017 ==================================================================== Background Information: Attached are the compiled April monthly financial reports for the following:
General Fund Food Service Fund Debt Service Fund These interim financial statements have been prepared utilizing data generated from the automated financial system and do not include any information related to other special revenue funds, capital projects funds, or trust and agency funds. Balances included in the report are unaudited and may change as a result of final year end closing entries and audit activities. Fiscal Implications: Report only. Administrative Recommendations: The report is presented for information, only. No action is required.
Board of TrusteesWaco Independent School DistrictWaco, Texas
The accompanying balance sheets, statements of revenues, expenditures and changes in fundbalance, and encumbrances and expenditures by fund, function and object for the month endingApril 30, 2017 have been compiled for the General Fund, Food Service Fund, and Debt ServiceFund. Final cash reconciliation procedures and financial audit activities may result in additionaladjustments to the April financial statements. These preliminary financial reports are preparedutilizing the following assumptions:
Revenue: Recorded on a cash basis with adjustments to accrualbasis to be made at August 31, 2017.
Expenditure: Totals on the “Statement of Revenues, Expenditures and Changes inFund Balance” include expenditures occurring during the interim periodreported. Balances will be adjusted to accrual basis at August 31, 2017.Outstanding encumbrances are included on the “Encumbrances andExpenditures by Fund, Function and Object” schedule, only.
BeginningFund Balance: Represents August 31, 2016 audited ending fund balance.
I have not performed an audit or review of these financial statements. Please do not hesitate tocall if you have any questions or need further assistance.
Sheryl DavisChief Finance Officer
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Comparison of Fiscal Year 2016 2017 Revenues and Expenditures toPrevious Fiscal Year as of April 30, 2017
Variations in revenues and expenditures as compared to the previous year are primarily due to thecyclical nature of budgetary receipts and expenditures. The larger variances are explained in thissummary.
General Fund
Revenues:
5710 Local Property Taxes – Collections through April increased $3.9 million over 2015 16. Thisincreased revenue is primarily due to property valuation growth. However, as a percentage of thebudget, April saw a slight decline from last year and year to date collections are about 0.7% less.
5730 Tuition and Fees – Tuition and fees for prekindergarten and after school programs haveincreased 21.6% over 2015 16.
5740 Other Local Revenue – The increase of $1,104,215 is due primarily to tax collections forproperties in the tax increment zone which has increased $1,031,032 over last year. Additionally,investment income has increased $25,530 as a result of increased interest rates.
5750 Extracurricular Activities – Revenues from athletic events are reflecting a decrease of $8,112.This decrease is offset by an increase in rental revenue due to a change in accounting.
5810 Per Capita and Foundation School Program Revenue – While current receipts show anincrease of $192,576, revenue projections, based on average daily attendance at the end of thefifth six weeks, indicates revenues will exceed budgeted estimates by approximately $781,960.This is consistent with the $784,548 projected at the end of the third six weeks.
5830 Other State Program Revenue – The increase of $304,850 is a result of increases in amountspaid by the State on behalf of the District for retirement contributions. This revenue is offset bylike expenditures.
5900 Federal Sources Revenue – The increase of $367,723 is due in part to the receipt of E Ratereimbursements in the prior year. These reimbursements increased $263,294. E Ratereimbursements are offset by project and telecommunications services expenditures. Theremaining increase is attributable to Medicaid reimbursements through the SHARS and MACprograms and indirect cost recoveries.
Functional Expenditures:
Expenditures in the functional categories appear to be consistent with last year’s spending patternwith the exceptions shown below.
11 Instruction Increased year to date expenditures of $2,826,243 reflect salary and benefitincreases approved for 2016 17 as well as additional staffing for elementary gifted and talentedprograms and dyslexia education.
13 Curriculum and Instructional Staff Development – The increase in expenditures of $277,417 isdue in part to the addition of several instructional support positions in the Curriculum departmentfor 2016 17.
19
34 Student Transportation – Expenditures have increased by $180,350. Approximately half of theincrease results from expenditures to replace buses with the remainder resulting from increasedcontracted transportation costs.
36 Extracurricular Activities – The increase of $496,475 is due primarily to the $415,000expenditure to install artificial turf on the softball field at the athletic complex.
41 General Administration – The increase in expenditures of $347,894 is due primarily to increasedlegal fees of $249,585.
51 Plant Maintenance and Operations – Current year expenditures reflect payments on projectswhich were not completed at August 31, 2016. These projects include the renovations at LakeWaco for the expansion of the Brazos High School and Credit Recovery Program as well as roofrepairs at GWAMA and Mountainview, new portables installation, and the delivery of tworeplacement box trucks.
53 Data Processing Services – The increase of $119,623 is due to timing of equipment purchasesin additional to salary and benefit increases.
61 Community Services – Increases in function 81 are due in part to the underexpenditure in 201516 as a result of vacancies in the Community Resources department as well as increases in the costof the Communities in Schools program.
71 Debt Service –While year to date expenditures are similar between the two years, as a percentof budget, 86.25% of the budget has been expended in 2016 17 while only 34.58% of the budgetwas expended in 2015 16. This is because the current year’s budget does not include debt servicefor the 2006 Maintenance Tax Notes that were paid off this past summer.
81 Facilities Acquisition and Construction – The increase in expenditures reflects payments ofdesign fees for the renovations to relocate Child Nutrition Services to the old maintenance shops.
95 Juvenile Justice Alternative Education Program – Expenditures have increased $319,516 over2015 16 due to increased participation resulting from a change in disciplinary placement. Thechange will help fully fund the program, precluding an assessment to cover a funding deficit as wascharged in 2015 16.
97 Payments to Tax Increment Fund – Expenditures have increased $1,715,362 and reflect theincreased collections discussed above. The difference between the $1,715,362 and the increasedcollections for property in the TIF zones of $1,031,032 is attributable to the supplemental paymentrequired based on 2005 06 tax rates. Under the law, the District is held harmless for thesupplemental amount and is reimbursed by the state under the Foundation School Program.
Food Service Fund
Revenues:
5740 Other Local Revenue – Current year revenue of $16,806 includes insurance recovery of$16,179 for damages sustained by the CNS warehouse vehicle earlier this year.
5750 Extracurricular Activities Revenue – Revenue from paid lunches and catering charges haveincreased $27,032 over 2015 16.
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5900 Federal Sources Revenue – Revenues have decreased $131,361 from 2015 16. While this isdue, in part, to one less calendar day. Average daily revenues have decreased approximately 1.3%.
Functional Expenditures:
Expenditures in the functional categories appear to be consistent with last year’s spending patternwith the exceptions shown below.
35 Food Services – Expenditures have decreased $146,584 from last year.
Debt Service Fund
Revenues:
5710 Local Property Taxes – Property tax collections through January increased $734,333 over2015 16. However, as in the General Fund, collections, as a percent of budget, are running about0.63% less than last year.
5740 Other Local Revenue – Increased revenue of $238,422 is due primarily to an increase in taxcollections for properties located in the Tax Increment Reinvestment Zones. In addition, there isa small increase in earnings from investments due to higher interest rates.
5820 Other State Program (TEA) – The District received a settlement payment in 2015 16 based onTEA’s calculation of amounts due from prior years. Final calculations indicate that the Waco ISDowed the State approximately $30,784. This amount was reduced from 2016 17 payments and,while the growth in property values has resulted in a loss in State subsidies for debt service,projections based on average daily attendance at the end of the fourth six weeks would indicatethat the District could receive an additional $133,942 in State revenues over budgeted estimates.
Functional Expenditures:
Expenditures in the functional categories appear to be consistent with last year’s spending patternwith the exceptions shown below.
97 Payments to Tax Increment Fund – The increase in pass through payments of $221,054 reflectthe increase in tax collections for properties in the Tax Increment zones.
21
ASSETS
Cash and Temporary Investments 54,233,490$Property Taxes Receivable, Net of Allowance of $1,761,704 777,936Due from Other Governments 86,601Accrued Interest 53,766Due from Other Funds 3,373,146Other Receivables 8,327Inventories 173,164Deferred ExpendituresLong term Investments 7,457,055
Total Assets 66,163,485$
LIABILITIES
Accounts Payable 1,011,054$Other Current LiabilitiesPayroll Withholdings and Contributions Payable 998,986Accrued Wages Payable 10,521,353Due to Other Funds 1,493,275Due to Other Governments 202,114Unearned Revenue
Total Liabilities 14,226,782$
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenues Property Taxes 777,936$
Total Deferred Inflows of Resources 777,936$
Nonspendable Fund Balance 173,164$Committed Fund Balance 5,631,084Assigned Fund Balance 85,091Unassigned Fund Balance 45,269,428
Total Fund Balances 51,158,767$
Total Liabilities and Fund Balances 66,163,485$
FUND BALANCES
Waco Independent School District
BALANCE SHEETGENERAL FUNDAs of April 30, 2017
5/11/2017Unaudited
22
(Memo) (Memo) Difference CY PYAmended YTD As YTD As
Adopted Amended Current Prior Year Current Prior Year Budget to % of % ofBudget Budget 4/30/2017 4/30/2016 4/30/2017 4/30/2016 YTD Actual Budget Budget
REVENUES
LOCAL SOURCES5710 Local Property Taxes 54,281,674$ 54,381,674 288,676 399,887 53,143,208 49,222,529 (1,238,466) 97.72% 98.42%5720 Service to Other Districts 73,306 73,306 7,198 6,037 54,870 41,329 (18,436) 74.85% 68.87%5730 Tuition & Fees 155,000 155,000 18,538 17,701 158,582 130,372 3,582 102.31% 93.12%5740 Other Local Revenue 5,115,259 5,200,259 187,195 233,676 4,651,218 3,547,003 (549,041) 89.44% 95.81%5750 Extracurricular Activities 494,000 495,770 30,797 14,827 462,246 470,358 (33,524) 93.24% 114.82%
Total Local Sources 60,119,239$ 60,306,009 532,404 672,128 58,470,124 53,411,591 (1,835,885) 96.96% 98.32%
STATE SOURCES5810 Per Capita & FSP Act 67,238,975$ 67,778,975 5,014,429 5,358,350 38,005,746 37,813,170 (29,773,229) 56.07% 52.68%5820 Other State Program (TEA) 68,272 71,161 68,272 0.00% 0.00%5830 Other State Program 5,124,492 5,124,492 446,650 411,873 3,527,123 3,222,273 (1,597,369) 68.83% 67.67%
Total State Sources 72,363,467$ 72,903,467 5,461,079 5,770,223 41,601,141 41,106,604 (31,302,326) 57.06% 53.70%
FEDERAL SOURCES5900 Federal Sources Revenue 3,730,100 4,107,940 190,135 212,347 3,665,878 3,298,155 (442,062) 89.24% 99.03%
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCEBUDGET AND ACTUAL
Year to DateMonthly
GENERAL FUND
For the Period Ended April 30, 2017
5/11/2017Unaudited
23
(Memo)Purchased & Other Total Total
Payroll Contracted Supplies & Operating Debt Capital Year to Date Year to DateCosts Services Materials Costs Services Outlay 4/30/2017 4/30/20166100 6200 6300 6400 6500 6600 6000 6000
EXPENDITURES AND ENCUMBERED FUNDS BY FUNCTION AND MAJOR OBJECTWaco Independent School District
GENERAL FUND
Total Expenditures & Encumbered Funds
5/11/2017Unaudited
24
ASSETSCash and Temporary Investments 2,180,768$Due from Other Governments 1,768,934Due from Other FundsInventories 209,144Total Assets 4,158,846$
LIABILITIESAccounts Payable 11,163$Accrued Wages Payable 264,212Due to Other Funds 1,274,305Unearned Revenue 102,884Total Liabilities 1,652,564$
FUND BALANCESNonspendable Fund Balance 209,144$Restricted Fund Balance 2,297,138Total Fund Balances 2,506,282$
Total Liabilities and Fund Balances 4,158,846$
Waco Independent School District
BALANCE SHEETCHILD NUTRITION FUND
As of April 30, 2017
5/11/2017Unaudited
25
(Memo) (Memo) Difference CY PYAmended YTD As YTD As
Adopted Amended Current Prior Year Current Prior Year Budget to % of % ofBudget Budget 4/30/2017 4/30/2016 4/30/2017 4/30/2016 YTD Actual Budget Budget
REVENUES
LOCAL SOURCES5740 Other Local Revenue 700$ 16,869 82 80 16,806 545 (63) 99.63% 198.18%5750 Extracurricular Activities 721,835 721,835 67,389 83,057 609,968 582,936 (111,867) 84.50% 79.76%
Total Local Sources 722,535$ 738,704 67,471 83,137 626,774 583,481 (111,930) 84.85% 79.81%
STATE SOURCES5820 Other State Program (TEA) 55,000$ 55,000 53,714 54,399 53,714 54,399 (1,286) 97.66% 98.91%
Total State Sources 55,000$ 55,000 53,714 54,399 53,714 54,399 (1,286) 97.66% 26.71%
FEDERAL SOURCES5900 Federal Sources Revenue 8,854,378$ 8,884,012 837,609 962,734 6,803,516 6,934,877 (2,080,496) 76.58% 78.42%
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCEBUDGET AND ACTUAL
For the Period Ended April 30, 2017
CHILD NUTRITION FUND
5/11/2017Unaudited
26
(Memo)Purchased & Other Total Total
Payroll Contracted Supplies & Operating Debt Capital Year to Date Year to DateCosts Services Materials Costs Services Outlay 4/30/2017 4/30/20166100 6200 6300 6400 6500 6600 6000 6000
EXPENDITURES AND ENCUMBERED FUNDS BY FUNCTION AND MAJOR OBJECTCHILD NUTRITION FUND
For the Period Ended April 30, 2017
Total Expenditures & Encumbered Funds
27
ASSETS
Cash and Temporary Investments 11,007,739$Property Taxes Receivable, Net of Allowance of $409,207 171,183Due from Other Governments 30,784Accrued InterestDue from Other Funds
Total Assets 11,209,706$
LIABILITIES
Accounts Payable 750$Due to Other FundsDue to Other Governments 148,445
Total Liabilities 149,195$
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenues Property Taxes 171,183$
Total Deferred Inflows of Resources 171,183$
Restricted Fund Balance 10,889,328$
Total Fund Balances 10,889,328$
Total Liabilities and Fund Balances 11,209,706$
FUND BALANCES
Waco Independent School District
BALANCE SHEETDEBT SERVICE FUNDAs of April 30, 2017
5/11/2017Unaudited
28
(Memo) (Memo) Difference CY PYAmended YTD As YTD As
Adopted Amended Current Prior Year Current Prior Year Budget to % of % ofBudget Budget 4/30/2017 4/30/2016 4/30/2017 4/30/2016 YTD Actual Budget Budget
REVENUES
LOCAL SOURCES5710 Local Property Taxes 10,648,746$ 10,648,746 59,366 83,653 10,466,689 9,732,356 (182,057) 98.29% 98.92%5740 Other Local Revenue 989,414 989,414 26,881 26,721 853,389 614,967 (136,025) 86.25% 80.55%
Total Local Sources 11,638,160$ 11,638,160 86,247 110,374 11,320,078 10,347,323 (318,082) 97.27% 97.59%
STATE SOURCES5820 Other State Program (TEA) 1,103,088$ 1,103,088 861,195 2,156,025 (241,893) 78.07% 113.70%
Total State Sources 1,103,088$ 1,103,088 861,195 2,156,025 (241,893) 78.07% 113.70%
FEDERAL SOURCES5900 Federal Sources Revenue 0.00% 0.00%
1. Administration will seek the Board’s wishes in dealing with resolutions for TASB’s
2016-18 advocacy agenda.
2. Mr. Manning has been the Board’s representative to the TASB Delegate Assembly
since 2011 with the understanding that his leadership would continue in that capacity until such time as Administration was notified otherwise. Therefore, Mr. Manning’s
name will be sent as the 2017 TASB delegate.
Administration Recommendations:
Report only
32
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Printed by: Sandra Gonzales Friday, May 05, 2017 4:36:51 PMTitle: Register to be an advocate at TASB Delegate Assembly : W... Page 1 of 2
5/5/...
Register to be an advocate at TASB Delegate Assembly
Board Presidents, Superintendents, and Superintendent Secretaries: Texas schools are facing long-term legislative challenges, and it is more important than ever for Texas trustees to stand up and advocate for our schools.Your role as an advocate starts at the TASB Delegate Assembly. This year marks a special anniversary for Delegate Assembly. Fifty years ago, school board members gathered for the first Assembly—an opportunity to have a direct and equal voice in the determination of TASB policies and programs. Since then, the Assembly has evolved. Delegate Assembly is where trustees lay the groundwork for how we tackle the tough advocacy issues for our schools. At the 2017 Delegate Assembly on October 7in Dallas, you will: Hear a report on the legislative session fromkeynote speaker Evan Smith, CEO and cofounder of The Texas Tribune. Earn advocacy training credit for attending. Be ready to take on our legislative challenges—to take action andbe the advocate your district and your students need.Select one delegate and one alternate to serve as your board’s voice in Delegate Assembly. Choose from among the more experienced members of your board—those who are well versed in the needs of your district. Delegate registration is available in myTASB under the Member Profile link, or use the attached PDF form to submit your delegate’s registration. Preregister your representatives by September 8 to receive Assembly materials by mail.After September 8, delegates will need to register on site. We look forward to hearing your board’s voice at the 2017 Delegate Assembly!
Please note:• Only board members of TASB Active Members (public schools and ESCs) may serve as delegates
or alternates.• TASB Directors and the four Legislative Advisory Council (LAC) members serving on the TASB Legisla-
tive Committee are delegates by virtue of their positions. If one of your board members is also a TASB Director or one of the four LAC representatives, do not designate this member; he or she will already be participating as a voting delegate in the Assembly.
• If you are designating an individual newly elected to your board, please update your district’s member-ship information in myTASB. The update form is available under the Member Profile link (https://www. tasb.org/apps/memberprofile/index.aspx). If you have any questions about updating your member-ship information, contact Anisa Pope (contact information located at bottom of page).
• You also may submit your designation online. The online form is available in myTASB under the MemberProfile link (https://www.tasb.org/apps/memberprofile/index.aspx).
Name of school district: _______________________________________________________________________________
County-district number:_____________________________ TASB (ESC) region number: _____________________
I hereby certify that the above persons were chosen by our board as our official voting delegate and alternate to the 2017 TASB Delegate Assembly in Dallas, Texas, on October 7, 2017 (as provided by the TASB Bylaws).
Please return your board's designations online or to the address below by Sept. 8, 2017, to receive Delegate Assembly packets by mail. Delegates submitted after Sept. 8 will need to be registered on site by the Credentials Committee and receive their packets at that time.
Texas Association of School Boards Attn: Anisa Pope P.O. Box 400Austin, Texas 78767-0400
The next steps the Board needs to take in implementation of the Lone Star Governance
model are to:
1. Discuss the monitoring report for goal progress measure “Advanced Placement Mock Exam results “G.P.M. 2.1” in preparation for formal approval next week.
2. Review the updated time tracker chart.
Administration Recommendations:
Discussion only
37
Goal Progress Measure Report
Board Goal Two: Increase the percent of graduates displaying college readiness by earning at least 12 hours of post-secondary credit from 5.9% in 2014-2015 to 20% by 2020. Progress Measure 1: Increase the percentage of students passing an AP exam from 28.1% in 2015-2016 to 40% by 2020. 2016-17 checkpoint: Increase the percentage of students achieving a passing score on the Propel Mock AP exam to 31%. 2016-17 Progress Measure Results: Passing rate = 10.9% Explanation of Results: Loss of experienced Calculus teacher at WHS; drop in Human Geography passing scores and enrollment at UHS; All ACCELERATE students are enrolled in AP World History as freshman; AP World History test was revised last summer, but mock exam was last year's test, so it was not aligned to what teachers have currently been covering in their course. Adjustments Made following Results to meet Progress Measure and Goal: Teachers were all sent specific data reviews to ensure that students understood where they stood, what to do to improve, and where mistakes were made. Teachers were given access to Albert.io, an online database of AP practice questions and activities. Teachers offered weekend review sessions and after-school tutorials to prepare for AP testing using the data from the mock exams.
Additional Information:
Exam
2015-2016
2016-2017
Reason for change
Biology
6/11 – 54.5%
0/0 – 0%
Not offered in 2017 due to low enrollment
Calculus AB
4/40 – 10%
1/25 – 4%
Loss of AP Calculus teacher at WHS
English Language
16/133 – 12%
26/126 – 20.6%
Replaced 2016 teacher at UHS
English Literature
11/65 – 16.9%
4/45 – 8.8%
Teacher at WHS convinced high-scoring seniors to change from her AP to her DC class
Human Geography
38/138 – 27.5%
8/42 – 19%
Statistics
1/14 – 7.1%
4/28 – 14.3%
Not offered at UHS in 2016
38
U.S. History
2/29 – 6.9%
3/18 – 16.7%
New teacher at WHS
World History
0/0 – 0%
6/194 – 3.1%
All ACCELERATE freshman enrolled; less in Human Geography and more in World History, which is a more difficult test; utilized last year’s exam for mock that is differentthan this year’s redesigned exam students have practiced
In an effort to provide parents a kindergarten report card which gives specific
information concerning what a child should know, understand and be able to do, WISD’s Kindergarten Report Card needs to align to the Texas Essential Knowledge and
Skills (TEKS). Each six-week grading period, parents should be provided criteria
outlining incremental student expectations in order to master kindergarten state standards (TEKS) by the end of the instructional year.
It is recommended that the scoring for the instructional section move from the current
E, S, NI, MP, U scale to a 1, 2, 3 scale with descriptions of “below”, “approaching” and “meets” grade level expectation respectively. This language more closely aligns to the
language of the state accountability system.
See attached report card.
See attached current grading policy.
Fiscal Implications:
No fiscal implications for the budget.
Administration Recommendations:
The Administration recommends approval of the recommended changes to the
Kindergarten report card and grading scale for school year 2017-2018 and beyond.
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Waco Independent School District
Board of Trustee Meeting Agenda Item
Date: May 18, 2017 Contact Person: Rick Hartley
RE: Indian Spring Middle School Gym Facilities Update
flute quartet; Felipe Ramirez, Jordan Crawford, Samuel Ceballos, Selena Gonzalez,
saxophone quartet; Jose Tiscareno, Jairo Valenciana, brass quintet; Ana Gonzalez, Jose
Maya, Roman Rodriguez, percussion ensemble; Justin Lindsay, and Arthur Torres,
assistant band directors; Archie Lee Hatton IV, head band director.
Waco High School – Division One ratings and advancing to State: Halle Maddox, flute
solo and woodwind trio; Kerry Burkley Jr., and Alejandro Rodriguez, woodwind trio;
Brenna Ashby, Maria Briseño, and Alyssa Ferdin, flute quartet; Sarah Brown, Carnealus
Manning, and Melody Villanueva, saxophone quartet; Alexis Gallegos, Luis Gonzalez, and
Christian Ramos, trumpet trio; Elizabeth Garcia, Harper Hoover, Jonathan Sustaita,
Vincenzio Greet, Andres Ramirez, and Alyssa Salazar, brass quintet; Demetrius Allen, and
Grace Ates, percussion ensemble; Tyler Sage, assistant band director; Scott Stulir, head
band director.
5-A Regional Finalist: Waco High School Lions soccer team – Alejandro Martinez, and
Victor Gomez, Academic All-State Team; Raul Toribio, All-District, First Team, Super
Centex Boys Soccer Team, Honorable Mention; Adolfo Rodriguez, Super Centex Boys
Soccer Team, All-District, First Team; Jonathan Gonzalez, Super Centex Boys Soccer
Team, All-District, First Team, Academic All-State Team; Juan Arroyo, and Johnny
Escobedo, All-District, Second Team; Ildefonso Vazquez, Defensive Player of the Year,
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District 18-5A Super Centex Boys Soccer Team; Edwin Almaraz, and Arturo Palacios,
All-District, Second Team, Academic All-State Team; Nathaniel Lopez, Waco ISD
Academic Achiever, All-District, First Team Super Centex Boys Soccer Team, Honorable
Mention; Alex Molina; Elizabeth Mosley, student manager; Diana Angel, student
manager; Elian Perez, student manager; Rodrigo Barrientos, Ramiro Salazar, and James
Yasko, assistant coaches; Kristopher Kahler, Super Centex Boys Soccer Coach of the Year,
head coach.
VIII. AUDIENCE FOR GUESTS
No one asked to speak.
IX. CONSENT AGENDA
A. Approve Minutes
1. March 1, 2017, Special Meeting minutes
2. March 16, 2017, Workshop minutes
3. March 20, 2017, Special Meeting minutes
4. March 21, 2017, Special Meeting minutes
5. March 22, 2017, Special Meeting minutes
6. March 23, 2017, Business Meeting minutes
7. March 29, 2017, Special Meeting minutes
That the Board of Trustees approve the minutes for March 1; March 16; March 20; March
21; March 22; March 23; and March 29, 2017.
B. Approve 2016-2017 Budget Amendments
That the Board of Trustees approve the following amendments:
035 – Advanced Academics Department – will reallocate budgeted funds for
instructional extra-duty professional wages to instructional leadership for extra-duty
support staff, supplies, copier costs and miscellaneous contracted services.
036 – Waco High School – will reallocate budgeted funds for instructional miscellaneous
operating costs to security for extra-duty support staff.
037 – Elementary Education Department – will reallocate budgeted funds for
instructional leadership consulting services to community services for supplies.
038 – Regional Day School Program for the Deaf – will reallocate budgeted funds for
instructional other professional services to extracurricular for other professional services.
039 – University High School – will reallocate budgeted funds for staff development for
educational service center purchases, consulting services and miscellaneous operating
costs to instruction for supplies.
040 – General Fund – Revenues – will increase general fund revenues for taxes for current
year, earning on temporary investment and foundation school program to match projections
for this year, and will also increase expenditures for payments to fiscal agent for shared
service arrangement Challenge Academy.
041 – Provident Heights Elementary School – will reallocate budgeted funds for
instructional supplies to library for other reading materials.
042 – General Fund – Federal Revenue E-Rate – will reallocate budgeted funds for data
processing miscellaneous contracted services to maintenance for contracted building and
repairs, and also amend in federal revenue for E-Rate projects.
C. Approve Bid Award for Third Party Administration of Medicaid Claims Under the
School Health and Related Services Program (SHARS)
That the Board of Trustees approve the bid award to Medicaid Finance and Consulting
Services (MFCS), a division of Houston ISD, for processing of SHARS interim
reimbursements
D. Approve Bid Award for Re-Roofing Projects
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That the Board of Trustees approve Progressive Roofing as the awarded vendor to provide
re-roofing and roof related work for the District under competitive sealed proposal 17-
1078.
E. Approve Bid Award for Waco High School Career and Technology Building
Renovations
That the Board of Trustees approve Mitchell Construction as the contractor for the Waco
High School Career and Technology building renovations under competitive sealed
proposal 17-1079.
F. Approve Bid Renewal for HVAC Filter Installation Services
That the Board of Trustees approve the renewal of the HVAC filters and installation
services with Kleen-Air under competitive sealed bid # 14-0996.
G. Approve Bid Renewal for Structural Pest Control Services
That the Board of Trustees approve the renewal of the bid for structural pest control
services with B & C Pest Control under competitive sealed bid #14-1002.
H. Approve Job Order Contract Award for Electrical Services
That the Board of Trustees approve the award of the job order contract # 17-1083 for
electrical services to Hensel Electric as the primary vendor with OLS Electric and
Lochridge-Priest awarded as additional vendors for projects between $5,000 and $125,000.
I. Approve Job Order Contract Award for HVAC Chiller Repair Services
That the Board of Trustees approve the award of job order contract #17-1082 for HVAC
chiller repair services to Johnson Controls and the primary vendor with Lochridge-Priest
and The Brandt Company awarded as additional vendors for projects between $5,000 and
$125,000.
J. Approve Job Order Contract Award for HVAC Repairs and Installation Services
That the Board of Trustees approve the award of the job order contract # 17-1081 for
HVAC repairs and installation services to Jacobs Cathey as the primary vendor with
Lochridge-Priest and Johnson Control awarded as additional vendors for projects between
$5,000 and $125,000.
K. Approve Job Order Contract Award for Roof Repair Services
That the Board of Trustees approve the award of the job order contract # 17-1084 for roof
repair services to Parsons Commercial as the primary vendor with Guest Roofing and
Johnson Roofing awarded as additional vendors for projects between $5,000 and $125,000.
L. Approve Bid Award for School Nutrition Programs, Food Service Management
Company
That the Board of Trustees approve the contract for School Nutrition Programs Food
Service Management Company to Sodexo Services of Texas, Limited Partnership under
sealed bid # 17-1072.
M. Approve Interlocal Agreement with the McLennan County Juvenile Probation
Department for Child Nutrition Services
That the Board of Trustees approve the interlocal agreement with the McLennan County
Juvenile Probation Department for child nutrition services.
N. Approve Proposed Meal Price Increases for the 2017-2018 School Year
That the Board of Trustees approve an increase in meal prices as noted below.
Student Meal Prices: K-12 breakfast – no change, since all breakfasts are universal free
Elementary paid lunch from $2.40 to $2.50
Middle school paid lunch from $2.65 to $2.75
High school paid lunch from $2.65 to $2.75
Non-Student / Adult Meal Prices: Adult and non-student lunch from $3.45 to $3.60
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O. Approve Instructional Materials Allotment and TEKS Certification for the 2017-
2018 School Year
That the Board of Trustees approve the required certification form from the Texas
Education Agency and further authorize the signature by the superintendent, Board
President, and Board Secretary as required by the Texas Education Agency.
P. Approve Instructional Materials Selection
That the Board of Trustees adopt the selected materials for proclamation 2017.
o Houghton Mifflin Harcourt (HMH) ¡Avancemos! was selected as the textbook for
Spanish Levels I, II, III
o Houghton Mifflin Harcourt (HMH) Abriendo Puertas was selected as the textbook for
AP Spanish V.
o Houghton Mifflin Harcourt (HMH) was selected by the LOTE Committee for French
Levels I, II, and III
o Pearson Abriendo Pasos was selected by the LOTE Committee for AP Spanish IV
o Pearson's Allons au-dela was selected by the LOTE Committee for AP French
o Wayside Publishing's Tejidos was selected by the LOTE Committee for Spanish Native
Speakers I
o Wayside Publishing's Triangulo Aprobado was selected by the LOTE Committee for
Spanish Native Speakers II
o Langenscheidt-Klett publishers' Portfolio Deutsch was selected by the LOTE Committee
for All German Levels
Q. Affiliation Agreement - Student Field Experience between Tarleton State University
and Waco Independent School District Memorandum of Understanding
That the Board of Trustees approve the Memorandum of Understanding between Waco
ISD and Tarleton University.
R. Approve Texas Association of School Boards Initiated Policy Update 107
That the Board of Trustees approve to revise or add policies as recommended by TASB
Policy Service and according to the instruction sheet for TASB Localized Policy Manual
Update 107, as well as Beyond Update 107 recommended by Administration.
S. Approve Cooper Foundation Board Member
That the Board of Trustee vote for Dale Fissler as a trustee on the Cooper Foundation.
T. Consider Gifts/Grants to Waco ISD
That the Board of Trustees accept the following:
There were no gifts valued $2,000 or greater reported for April 2017. An increase of
$4,527.70 in cash, items, and services donated to Waco ISD was recorded for April 2017.
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Texas Education Agency approved spending of and subsequently release year 3 funds for
the Texas Title 1 Priority Schools Cycle 3 grant to Indian Springs Middle School
($1,587,056) and J. H. Hines Elementary School ($1,118,332).
Region 12 Technology Education Foundation granted ATLAS Academy $4,897.96 for the
Drones Do the Darndest Things project. An increase of grant awards for $2,710,285.96 to
Waco ISD.
U. Approve Lone Star Governance Implementation
That the Board of Trustees approve the report as presented.
V. Consider Hiring of Employee Related to a Current Administrator
That the Board of Trustees approve the employment of Jon Marc Lozano, the son of Isabel
Lozano, assistant principal at Cesar Chavez Middle School.
W. Approve Recommendation to Propose the Non-Renewal of Term Chapter 21
Contracts and Give Notice of the Proposed Non-Renewal
The line item was pulled from the agenda with no action taken.
X. Approve Contract Recommendations for Teachers, Other Certified Professionals and
Administrators Currently Serving on a Term or Probationary Contract Governed by
Chapter 21 of the Texas Education Code
That the Board of Trustees approve the 2017-2018 contract recommendations for teachers,
administrators, and other certified professionals whose names were provided under
separate cover.
Y. Approve to Terminate Employment of Teachers Employed Under Probationary
Contracts at the End of the Contract Period
The line item was pulled from the agenda with no action taken.
Norman Manning moved, Larry Perez seconded, to approve the consent agenda with the
exception of line items W and Y. Motion Passed 6 to 0.
X. DISCUSSION AND POSSIBLE ACTION
A. Approval to Offer to Employ Superintendent Finalist
Line item heard out of order.
B. Consider Hiring of Administrators
Dr. Bonny Cain, superintendent, introduced assistant principal candidates Melissa Reese
and Jillian Atkins.
Larry Perez moved, Norman Manning seconded, to employ Melissa Reece as assistant
principal at Mountainview Elementary and Jillian Atkins as assistant principal at Bell’s
Hill Elementary. Motion passed 6-0.
C. Approve Bid Renewal for Bank Depository Services
Dr. Bonny Cain, superintendent, stated that under bid #15-1038 invitations to bid were
mailed to seventeen banking institutions. JP Morgan Chase, Wells Fargo, and Extraco
Banks, N. A. submitted proposals. Administration recommended that the Board of Trustees
approve the renewal to Extraco Banks, N. A. for the Bank Depository Services, and would
like to exercise the first two-year renewal period which would be from September 1, 2017
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through August 31, 2019 with Extraco Banks, N. A. at the same terms and conditions as
the original contract. Extraco Banks, N. A. is in agreement with this renewal.
Norman Manning moved, Angela Tekell seconded, to approve the renewal for bank
depository services with Extraco Banks, N. A. Allen Sykes recused himself from the vote.
Motion Passed 5 to 0.
D. Approve Teacher Signing Bonus for Indian Spring Middle School
After a brief discussion Larry Perez moved, Allen Sykes seconded, to approve a
$10,000 teacher signing bonus for core content STAAR test grade level teachers who
commit to teaching at Indian Spring Middle School for the 2017-2018 school year.
Motion passed 6-0
XI. REPORTS AND DISCUSSION
A. Lone Star Governance Model: Goal Progress Measure Regarding Percent of K/1/2
Students Reading on Grade Level (GPMs 1.1; 1.2; 1.3)
B. Dual Credit: Summer and Fall 2016 Acceleration Data Report
Dr. Scott McClanahan, Director Advanced Academics, stated that the District offered three
college plan options, and there was an increase of students taking dual credit courses with
a success rate of 93% per passing.
XII. ANNOUNCEMENTS
The Lady Trojans post-season begins this evening with Corsicana High School at Waco
ISD’s athletic complex.
University and Waco High School’s baseball teams will play their final rivalry game
Friday, April 28th at 7:00 p.m.
Regional track meet will be held at Sam Houston State on Saturday, April 29th. Five Waco
High School students and one University High School student will try to qualify for state.
Friday, April 28th is college and career day at Greater Waco Advanced Health Care
Academy. Sixteen students were recently offered jobs by Baylor Scott & White once they
graduate.
Third annual Waco High art show continues until Saturday, April 29th at Lions Den.
“Evening of Jazz” featuring all of Waco ISD’s jazz bands and the Waco jazz orchestra at
Waco High School’s Performing Arts Center on Friday night.
Waco High School drill team spring show will be held on Saturday, May 29th, at Waco
High School Performing Arts Center at 7:00 p.m.
End of Course exams will be given next week, and STAAR testing will begin the week of
May 8th.
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Teacher appreciation week, May 2nd through May 5th.
Cinco de Mayo celebrations will be held at a number of campuses.
Lindsey Henry, first grade teacher at Dean Highland Elementary, will appear on Jeopardy
as part of their teacher’s tournament on May 11th.
On May 12th the District will honor the elementary and secondary teachers of the year as
well as the Virginia DuPuy first year teacher recipient.
University and Waco High Schools will both have their prom on May 13th.
A Special thank you to Johnny and Sally Bledsoe for their special gift of $5,000 honoring
the Cotton Palace court. The gift was designated to the restoration of the planetarium at
Waco High School.
XIII. ADJOURNMENT
The meeting adjourned at 8:17 p.m.
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Waco Independent School District
Board of Trustee Meeting Agenda Item
Date: May 18/25, 2017 Contact Person: David Cartwright RE: Approve 2016-2017 Budget Amendments ================================================================= Background Information: The Texas Education Agency has established additional requirements for school district budget preparation. As part of these requirements, a school district must amend the official budget before exceeding a functional expenditure category, i.e., instruction, administration, etc., in the total district budget. Attached are copies of the proposed amendments to the Official Budget identifying details of the requests. The following summarizes the effect of these amendments by functional category. Summary:
Amendment #043: Regional Day School Program for the Deaf This amendment will amend funds in revenue from member districts to match projected increased revenues to instruction for other professional services. The adjustment is required to appropriately reclassify the budget to the proper expenditure codes per TEA accounting guidelines. TEA Code Function Description Source of Funds: $60,000.00 Revenue – Member Districts Use of Funds: $60,000.00 Instructional expenditure function Fund Balance Effect: None
Amendment #044: General Fund – Insurance Recovery This amendment will increase insurance recovery revenue to match receipts from one vehicle claim from this year. The corresponding increase in expenditures will be utilized for related costs. TEA Code Function Description Source of Funds: $1,557.00 Insurance Recovery Revenue Use of Funds: $1,557.00 Security expenditure function Fund Balance Effect None
Amendment #045: J.H. Hines Elementary School This amendment will reallocate budgeted funds for staff development extra-duty to instructional for computer equipment. The adjustment is required to appropriately reclassify the budget to the proper expenditure codes per TEA accounting guidelines. TEA Code Function Description Source of Funds: $40,000.00 Staff Development expenditure function Use of Funds: $40,000.00 Instructional expenditure function Fund Balance Effect None
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Amendment #046: Fine Arts Department This amendment will reallocate budgeted funds for extra-curricular supplies to instructional leadership for extra-duty. The adjustment is required to appropriately reclassify the budget to the proper expenditure codes per TEA accounting guidelines. TEA Code Function Description Source of Funds: $2,000.00 Extra-curricular expenditure function Use of Funds: $2,000.00 Instructional Leadership expenditure function Fund Balance Effect None
Amendment #047: Superintendent’s Office Amend funds from unassigned fund balance for additional cost for Dr. Nelson’s payroll costs and benefits for this fiscal school year 2016-2017. TEA Code Function Description Source of Funds: $98,200.00 Fund Balance Use of Funds: $98,200.00 General Administration expenditure function Fund Balance Effect: Decrease
Amendment #048: Superintendent’s Office Amend funds from unassigned fund balance to match projected needs for legal services for the remaining school year 2016-2017. TEA Code Function Description Source of Funds: $140,000.00 Fund Balance Use of Funds: $140,000.00 General Administration expenditure function Fund Balance Effect: Decrease
Amendment #049: General Fund – Greater Waco Advanced Health Care Academy Amend funds from unassigned fund balance for renovations and equipment for science labs at the Greater Waco Advanced Health Care Academy. TEA Code Function Description Source of Funds: $956,380.00 Fund Balance Use of Funds: $956,380.00 Instruction and Maintenance expenditure
functions Fund Balance Effect: Decrease Fiscal Implications: Amendment #047 decreases fund balance by $98,200.00. Amendment #048 decreases fund balance by $140,000.00. Amendment 049 decreases fund balance by $956,380.00. The remaining amendments have no effect on fund balance. Administrative Recommendation(s): The administration recommends that the Board of Trustees approve the budget amendments, as presented.
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Waco Independent School District
Board of Trustee Meeting Agenda Item
Date: May 18/25, 2016 Contact Person: S. Trotts
RE: Approve Bid Award for Restaurant & Catering Services
Sea led b ids , Bid # 1 4 -1021-2 , Res ta u ra n t & Ca ter in g Services h a ve been received for th e pu rpos e of a dd in g a dd it ion a l ven dors to th e exis t in g res ta u ra n t a n d ca ter in g b id . Th es e ven dors ca n be u s ed by th e Dis t r ict on a n a s n eeded ba s is . We received res pon s es from ten a dd it ion a l ven dors wis h in g to be in clu ded with th e cu rren t ly a pproved s ixty-two ven dors . Th ey a re a s follows : Bake d Blis s Bake ry , Big Bud’s Sm oke Me at , Cas a de Cas t illo , Fazo li’s , Ge nghis Grill, Pot be lly Sandwic h Shop, Sh iple y Do -Nut s (N.1 9 t h St re e t ), St e e l Cit y Pops , What About Cupc ake s and Whic h Wic h Supe rior Sandwic he s . Th e a ggrega ted lis t of a pproved ven dors is a t ta ch ed for you r review.
All va lid b id res pon s es were a ccep ted a n d a s s u ch , n o eva lu a t ion s core s h eets were s u bm it ted .
Th is b id will exp ire J a n u a ry 30 , 2020 .
Fiscal Implications:
Th e cos t of th es e item s will b e ch a rged to th e a ppropr ia te ca m pu s / depa r tm en t bu dget .
Administrative Recommendation(s):
Th e Adm in is t ra t ion recom m en ds th a t th e Boa rd of Tru s tees a pprove th e a dd it ion a l ten ven dors to be a dded to th e cu rren t ly a pproved s ixty-two ven dors for res ta u ra n t a n d ca ter in g s ervices , a s p res en ted .
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RFP # 14 1024Restaurant Catering Services
Vendor Address City State Zip StatusBaked Bliss Bakery 934 N. 19th Waco TX 76707Big Bud's Smoke Meat 1220 Elm Waco TX 76704Casa de Castillo 4820 Sanger Waco TX 76708
Fazoli's919 S. 6th Street and 5201W. Waco Dr. Waco TX
76706and
76710Genghis Grill 130 N. New Road Waco TX 76710
Potbelly Sandwich Shop2609 S. Jack KulgenFreeway Suite 2 Waco TX 76711
Shipley Do Nuts 5102 N. 19th St. Ste 110 Waco TX 76708Steel City Pops 721 S. 4th St #114 Waco TX 76706What About Cupcakes? 1001 Franklin Ave Waco TX 76701Which Wich SuperiorSandwiches
1428 Wooded Acres Dr#208 Waco TX 76710 SBE, LOC
Vendor Address City State Zip StatusBlanek's Custom Catering 107 E. Ward Waco Tx 76706Burger King Hewitt 1501 Hewitt Drive Waco Tx 76712 LOCBurger King Valley Mills 1210 N. Valley Mills Dr Waco Tx 76710 LOCBurger King Lake Shore 1101 N. Loop 340 Waco Tx 76705Burger King Baylor 1500 South IH 35 Waco Tx 76706 LOCBush's Chicken New Road 1425 N. New Road Waco Tx 76710 LOC
Bush's Chicken Valley Mills 1704 S. Valley Mills Drive Waco Tx 76711 LOC
Bush's Chicken Speegleville 7990 N. State Hwy 6 Waco Tx 76712Bush's Chicken Robinson 637 N. Robinson Drive Waco Tx 76706Bush's Chicken Central TexasMarketplace 2311 Marketplace Drive Waco Tx 76706 LOCBuzzard Billy's 100 N. I35 Waco Tx 76704 LOCChick fil A 4310 Franklin Avenue Waco Tx 76710 SBE, LOCChick fil A 901 S 7th St Waco Tx 76706Chuy's 5501 Legend Lake Pkwy Waco Tx 76712Common Ground 1123 S. 8th St Waco Tx 76706 LOC
CRO Catering (El Chico) 2111 S. Valley Mills Drive Waco Tx 76706 LOCDickey's Barbeque 5900 Bosque Blvd Waco Tx 76710 LOC
Don Carlos Cantina4651 S. Jack KultgenExpressway Waco Tx 76711 LOC
Double Dave's Pizza 160 N. New Road Drive Waco Tx 76710 LOCEddie Ray's PO Box 55 Elm Mott Tx 76640Firehouse Subs 4215 Franklin Ave Waco Tx 76710
Previsously Approved Restaurant and Catering Vendors:
SBE = Small Business EnterpriseDBE= Disadvantaged Business EnterpriseLOC= Local Business within WISD Boundary
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RFP # 14 1024Restaurant Catering Services
Vendor Address City State Zip StatusFuddruckers Café VentureCompany 1411 N. Valley Mills Waco Tx 76710 LOCGeorge's 1925 Speight Avenue Waco Tx 76701 LOC
George's Westrock 1201 Hewitt Dr. Suite 100 Hewitt Tx 76712Jason's Deli. 4302 W. Waco Drive Waco Tx 76710 LOCJasper's BBQ 309 Granite Drive Waco Tx 76712Jimmy Johns's Downtown 100 South 4th Street Waco Tx 76706 LOC
Jimmy John's Lacy Lakeview 4267 N. I35 Waco Tx 76705
Jimmy John's Valley Mills1230 N. Valley Mills, Bldg2, Suite 500 Waco Tx 76710 LOC
Jimmy John's Speight 1508 Speight St. Suite 100 Waco Tx 76706 LOCJulieta Conaster 5028 Lake Highlands Waco Tx 76710 HUBLa Fiesta 3815 Franklin Avenue Waco Tx 76710 LOCLeal's 9000 Panther Drive Waco Tx 76712 SBE, LOCLittle Ceasar's Pizza SouthValley Mills 1320 S. Valley Mills Drive Waco Tx 76711 LOCLittle Ceasar's Pizza NorthValley Mills 1412 N. Valley Mills Waco Tx 76710 LOC
Little Ceasar's Pizza Bellmead 1517 N. IH 35 Waco Tx 76705McAlister's Deli (The SaxtonGroup) 812 S. 6th Street Waco Tx 76706 LOCMcAlister's Deli (The SaxtonGroup) 4551 A WWaco Drive Waco Tx 76710 LOCMcAlister's Deli (The SaxtonGroup) 1505 Hewitt Drive Waco Tx 76712McDowell Enterprise 600 E. Waco Drive Waco Tx 76704 LOCMichna's Bar B Q 2803 Franklin Avenue Waco Tx 76710 LOCNinfa's Mexican Restaurant 220 S. Third Street Waco Tx 76701 LOCNewk's Eatery 2716 W. Loop 340 Waco Tx 76711 LOCOlive Branch, The TheStewart Branch
215 S. 2nd Street, Suite314 Waco Tx 76701 LOC
Papa Bears Inc. 3015 Gholson Rd. Waco Tx 76705Papa Murphy's Waco 208 Hewitt Drive Waco Tx 76712Peter Piper Pizza PizzaProperties 120 South New Road Waco Tx 76710 LOCPizza Hut 626 N. Valley Mills Waco Tx 76710 LOCPizza Hut 1111 S. 8th Street Waco Tx 76706 LOCPokey O's 601 Franklin Ave Apt 5D Waco Tx 76701
SBE = Small Business EnterpriseDBE= Disadvantaged Business EnterpriseLOC= Local Business within WISD Boundary
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RFP # 14 1024Restaurant Catering Services
Vendor Address City State Zip StatusRudy’s Country Store 2510 Circle Rd Waco Tx 76706 LOCShipley's 600 N. Loop 340 Waco Tx 76705 SBE, LOCSouthern Flavors PO Box 23647 Waco Tx 76702Subway Bosque 5530 Bosque Blvd Waco Tx 76710 LOCSubway Valley Mills 1333 S. Valley Mills Waco Tx 76708 LOCSubway Bellmead 2444 S. Valley Mills Dr Waco Tx 76705Subway Waco 4001 N. 19th Street Waco Tx 76706 LOCSweetness Desserts 2034 N. Valley Mills Dr Waco Tx 76710Tea2go 820 S. 7th Street Suite B Waco Tx 76706Uncle Dan's Bar B QueRibhouse 1001 Lake Air Drive Waco Tx 76710 LOC
SBE = Small Business EnterpriseDBE= Disadvantaged Business EnterpriseLOC= Local Business within WISD Boundary
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Waco Independent School District
Board of Trustee Meeting Agenda Item
Date: May 18/25, 2017 Contact Person: S. Trotts/R. Gomez RE: Approve the Guaranteed Maximum Price (GMP) for the Renovations
and General Construction of the Child Nutrition Services Center ================================================================= Bac kground In form at ion: At th e Decem ber , 2016 , Boa rd m eet in g, Mitch ell Con s tru ct ion wa s a pproved a s th e Con s tru ct ion Ma n a ger a t Ris k (CMR) for th e Ren ova t ion s a n d Gen era l Con s t ru ct ion of th e Ch ild Nu tr it ion Services Cen ter . Upon a pprova l, Mitch ell Con s tru ct ion p roceeded to is s u e b ids for a ll of th e va r iou s s u bcon tra ctors n eces s a ry for th e p roject . Th es e b ids were reviewed a n d eva lu a ted by Mitch ell Con s tru ct ion a n d p res en ted to a com m it tee with rep res en ta t ives from Corga n As s ocia tes , Mitch ell Con s tru ct ion , a n d d is t r ict fa cilit ies s ta ff. Th e com m it tee is recom m en d in g a pprova l of th e gu a ra n teed m a xim u m pr ice (GMP) for th e ba s e b id of $1 ,783 ,617 .20 . Th is p r ice in clu des th e p ropos ed cos t of work of $1 ,605 ,550 .68 p lu s Mitch ell’s fees / expen s es / con d it ion s a s follows :
Pre-Con s tru ct ion Fees $ 3 ,000 .00 Con s tru ct ion Services Fee (3% of th e Propos ed Cos t of Work 48 ,166 .52 St ipu la ted Field a n d Office Sta ff Cos t 54 ,000 .00 St ipu la ted Gen era l Con d it ion s 72 ,900 .00 Tota l $178 ,066 .52
In Mitch ell Con s tru c t ion ’s in it ia l p ropos a l, th e gen era l con d it ion s were s h own a s both a lu m p s u m fee a n d a s a percen ta ge in rela t ion to th e or igin a l bu dget . It wa s in ten ded th a t th e cos t of gen era l con d it ion s , a s deta iled , wa s to be a ccep ted a s a lu m p s u m fee. A copy of both th e deta iled GMP a n d Mitch ell’s or igin a l p ropos a l for gen era l con d it ion s a re a t ta ch ed . All recom m en ded TASB a m en dm en ts will be in tegra ted in to th e GMP con tra ct a m en dm en t a n d reviewed by Dis t r ict cou n s el p r ior to execu t ion .
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Fis c al Im plic at ions : Th e bu dget for th is con s tru ct ion p roject will com e from previou s ly com m it ted fu n ds in th e gen era l opera t in g fu n d .
Adm in is t rat ive Re c om m e ndat ion(s ): Th e Adm in is t ra t ion recom m en ds th a t th e Boa rd of Tru s tees a pprove th e gu a ra n teed m a xim u m pr ice (GMP) for th e ren ova t ion s a n d gen era l con s tru ct ion of th e Ch ild Nu tr it ion Services Cen ter , a s p res en ted .
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Waco Independent School District
Board o f Trus t e e Me e t ing Age nda It e m
Dat e : May 1 8 / 2 5 , 2 0 1 7 Cont ac t Pe rs on : S. Trot t s / J . Tus a RE: Approve Bid Renewal for Athletic Supplies, Repairs, Equipment and
Services ================================================================= Background Information: Sea led b ids , Bid# 13 -0964 , for Ath let ic Su pp lies , Repa irs , Equ ipm en t & Services , were p reviou s ly is s u ed a n d open ed for th e pu rpos e of crea t in g a lis t of ven dors wh ich ca n be u t ilized by th e Ath let ic Depa r tm en t on a n a s n eeded ba s is . We received s even ty-n in e res pon s es for th is b id . Th os e ven dors h a ve been com piled in to a lis t for you r review. Sin ce a ll va lid res pon s es were a ccep ted , th ere is n o eva lu a t ion or s core s h eets a t ta ch ed . Th e Ath let ic Depa r tm en t h a s been p lea s ed with th e s elect ion of ven dors from wh ich th ey ca n ch oos e to m a ke th eir pu rch a s es , a n d wou ld like to ren ew th is b id for a n a dd it ion a l yea r . Th is is th e la s t ren ewa l op t ion a va ila b le on th is b id . Th e b id will exp ire Ma y 31 , 2018 . Fiscal Implications: Th e cos t of th is s ervice will be ch a rged to th e a ppropr ia te ca m pu s / depa r tm en t bu dget . Administrative Recommendation(s): Th e Adm in is t ra t ion recom m en ds th a t th e Boa rd of Tru s tees ren ew th e lis t of ven dors for th e Ath let ic Su pp lies , Repa irs , Equ ipm en t & Services , a s p res en ted .
77
Athletic Supplies and EquipmentBid # 13-0964
Vendor Address City State Zip Status Discount10-5 Tennis Supply 1400 NW 13th Avenue Pompano Beach Fl 33069 5aai Trophies and Awards 1710 Avenue K Plano Tx 75034 SBE 10Alert Services PO Box 1088 San Marcos Tx 78667 DBE 20Aluminum Athletic Equipment Co. 1000 Enterprise Dr. Royersford Pa 19468 15American Team Sport 904 Business Parkway Richardson Tx 75081 SBE 40Ares Sportswear 3700 Lacon Road Hillard, Oh 43026 0B & B Athletic Supply 1300 Franklin Avenue Waco Tx 76701 LOC 25Baden Sports 3401 Lind Avenue South Renton Wa 98057 0Balance Sporting Goods 429 Meadowlakes Drive Meadowlakes Tx 78654 25Barcelona Sporting Goods, Inc. 6702 Luckenbach Lane Austin Tx 78729 30Basketball Products International PO Box 3082 Norfork Va 23514 SBE 10Blue Moose Tees 912 113th St Arlington Tx 76011 10Blue Ribbon Awards 2915 West 15th St Plano Tx 75075 10Blue Star Sportswear 8244 Embury Rd. Grand Blanc MI 48439 SBE 0BSN Sports PO Box 7726 Dallas Tx 75209 10Buck Terrell Athletics PO Box 16181 Houston Tx 77222 SBE 3Cannon Sports P. O. Box 11179 Burbank Ca 91510 SBE 5Carey's Sporting Goods 2905 S. Cherry Lane Fort Worth Tx 76116 10Champion Track and Turf Repair PO Box 1650032 Fort Worth Tx 76161 0Clarke Distributing Co. 9233 Bryant Street Houston Tx 77075 0Clever Items 7437 Sweet Meadows Drive Fort Worth Tx 76123 SBE 35Coach Comm, LLC 205 Technology Pkwy. Auburn Al 36830 2Coastal Enterprises 17281 Mount Wynne Circle Fountain Valley Ca 92708 10ConServ Flag Company 1003 Illinois Street Sidney Ne 69162 SBE 10Cornish Medical 9350 Kirby Drive, Suite 200 Houston Tx 77054 10Crown Trophies 1301 Custer Road, Suite 258 Plano Tx 75075 DBE 0Custom Sportswear, Inc. 8 Enterprise Court Sewell NJ 08080 0
Dac 2 Medical Services,LLC 7601 Ridgeway AvenueNorth Richland Hills Tx 76182 SBE 0
Dactronics, Inc. 201 Dactronics Drive Brookings SD 57006 10Endzone Video Systems 4345 Mixville Rd Sealy Tx 77474 SBE 0Eurosport 431 U.S. Hwy 70A East Hillsborough NC 27278 10Extreme Equipment Sales, LLC 720 Chris Drive West Columbia SC 29036 SBE 0First to the Finish 1325 North Broad Street Carlinville Il 62626 10Flaghouse, Inc. 601 Flaghouse Drive Hasbrouck Hts NJ O7604 15Gandy Ink Screen Printing 2027 Industrial Avenue San Angelo Tx 76904 SBE 0Gilman Gear 30 Gilman Rd Gilman Ct O6336 5Gopher Sport PO Box 998 Owatonna Mn 55060 10Graphic Garage 1100 South 30th Waco Tx 76711 0GTM Sportswear 520 McCall Rd. Manhatten Ks 66502 0Image Maker 4U 14021 Hwy 71 Savannah MO 64485 0Imagestuff.com 1080 Avenida Acaso Camarillo Ca 93012 SBE 10Jerry's Scoreboard/Sporting Goods4031 Sports Street Wichita Falls Tx 76308 SBE 25Korney Board Aids 312 Harrison Avenue Roxton Tx 75477 0Laundry Loops PO Box 5167 Bozeman Mt 59717 SBE, DBE 0Leapin' Leotards 5320 Gulfon, Suite 1 Houston Tx 77081 0Leonetti Graphics 3635 Glenn Lakes Lane Missouri City Tx 77459 20
1 5/11/2017 JAM
78
Athletic Supplies and EquipmentBid # 13-0964
Vendor Address City State Zip Status DiscountLeslie G 6511 Mona Vista Drive Houston Tx 77083 SBE 75Medco Supply Company 500 Fillmore Avenue Tonawanda NY 14150 0MFAC LLC, M-F Athletic Company PO Box 8090 Cranston RI O2920 0NASCO 901 Janesville Ave. Fort Atkinson WI 53538 10NellCo Specialties, Inc. PO Box 203095 Austin Tx 78720 SBE 20Oaks Specialties 151 FM 1696 Road East Huntsville Tx 77320 SBE 0Patterson Medical Supply 1000 Remington Blvd, Suite 210 Bolingbrook IL 60440 1PepWear, LLC 1540 High Meadows Way Cedar Hill Tx 75104 0Pioneer Athletics 4529 Industrial Parkway Cleveland Oh 44135 0Pro Look Sports Corp 1325 S. 800 E. Urem Ut 84097 10Promaxima MFG LTD 5310 Ashbrook Drive Houston Tx 77081 0Pro-Tuff Decals Inc PO Box 1800 Crystal Lake IL 60039 SBE 15Pyramid School Products 6510 North 54th Street Tampa Fl 33610 20Riddell /All-American 6846 Alamo Downs Parkway San Antonio Tx 78238 1Roger Athletic Company 3760 W. Ludington Dr Farwell MI 48622 SBE 5S & S Worldwide 75 Mill Street Colchester, Ct 06415 18School Health 865 Muirfield Drive Hanover Parl Il 60133 DBE 12School Specialty/Sporttime W. 6316 Design Dr Greenville WI 54942 15School Tee Factory 8 Enterprise Court Sewell NJ 08080 0Simco Formal Wear 7852 W. 47th Street Lyons Il 60534 DBE 5SportDecals PO Box 860 Spring Grove Il 60081Sports World 120-A S. Main Street Temple Tx 76501 0Star Zone Fashions 10455 Markison Road Dallas Tx 75238 12Team Express Distributing 5750 Northwest Parkway San Antonio Tx 78249 25Tex-Sand, LLC 13488 Street Hwy 19 Canton Tx 75103 SBE 5The Neff Company 24787 Network Place Chicago Il 60673 5The Soccer Corner 1820 Coit Road Plano Tx 75075 25Thompson Lake Air Interiors 503 Lake Air Drive Waco Tx 76710 SBE, LOC 5TOPSOX PO Box 7128 High Point NC 27264 0Tote Unlimited 1401 South Sylvania Avenue Fort Worth Tx 76111 0U.S. Games, Inc. PO Box 7726 Dallas Tx 75209 15Varasity Spirit Fashions/CDT 6745 Lenox Center Court Ste 30Memphis Tn 38115 0Wigley's Paint, Inc. 6904 Woodway Drive Waco Tx 76712 SBE 35
2 5/11/2017 JAM
79
Waco Independent School District
Board of Trustee Meeting Agenda Item
Date: May 18/25, 2017 Contact Person: S. Trotts/R. Gomez RE: Approve Bid Renewal for Fire Protection Equipment and Maintenance
Services ================================================================= Bac kground In form at ion: Com pet it ive s ea led b ids , Bid # 14 -0998 , h a ve been p reviou s ly open ed a n d eva lu a ted for th e pu rpos e of a wa rd in g a con tra ct or for Fire Protect ion Equ ipm en t a n d Ma in ten a n ce Services for th e Dis t r ict . Th ere were s ix b ids or igin a lly received for th is s ervice. After th e b ids were eva lu a ted , th e m a in ten a n ce a n d fa cilit ies s ta ff determ in ed th a t A-1 Fire & Sa fety offered th e bes t va lu e to th e Dis t r ict a n d th erefore h a d recom m en ded th a t th ey be a wa rded th is b id . Th e m a in ten a n ce a n d fa cilit ies s ta ff h a s been p lea s ed with th e s ervice wh ich th ey h a ve received from A-1 Fire & Sa fety a n d wis h to exercis e ou r op t ion to ren ew th es e s ervices for a n a dd it ion a l on e (1 ) yea r per iod . Th e b id ta bu la t ion is a t ta ch ed for you r review. Th is is a ren ewa l a n d a s s u ch , n o eva lu a t ion s cores h eets a re a t ta ch ed . Th is is th e fin a l ren ewa l op t ion a va ila b le on th is b id . Th e b id will exp ire Ma y 22 , 2018 . Fis c al Im plic at ions : Th e cos t of th es e s ervices will be ch a rged to th e Fa cilit ies a n d Ma in ten a n ce Depa r tm en t’s con tra cted s ervices bu dget .
Adm in is t rat ive Re c om m e ndat ion(s ): Th e Adm in is t ra t ion recom m en ds th a t th e Boa rd of Tru s tees a pprove th e b id ren ewa l for Fire Protect ion Equ ipm en t a n d Ma in ten a n ce Services with A-1 Fire & Sa fety, a s p res en ted .
80
CSB # 14-0998Fire Protection and Maintenance Services
Maintenance Inspection:
A & A Fire & SafetyA1 Fire and Safety SBE, DBEA1 Fire & Security SBE Action Fire Pros DBEAllied Fire ProtectionCity Wide Fire Protection
Refills and/or 6 Year Maintenance – Price should include labor, service fee and chemicals
815 Portable Fire Extinguishers Annual Inspection as per NFPA 10 2013
Price per Unit Total CostStatus
30 Fixed Systems (hood & Duct) Semi-Annual inspection as per NFPA 17A 2012
Price per unit Total cost
Each
A & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
118 Replacement Cost of fusible links as per NFPA 17A 2012 Edition
5 lb. ABC Multipurpose ExtinguishersA & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
10 lb. ABC Multipurpose ExtinguishersA & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
City Wide Fire Protection
2,700.00$ 2,400.00$ 5,697.00$
10,500.00$ 4,500.00$ 5,700.00$
18.50$ 22.00$ 39.95$
3,260.00$ 4.00$
40.00$
30.00$
13.00$
2.50$ 3.00$
3.25$
6.95$
3.00$
2,037.50$ 2,445.00$ 5,664.25$
2,648.75$ 2,445.00$
Price per unit
Price per unit
12.00$
13.50$ 12.00$ 32.95$
12.00$ 16.00$
A & A Fire & SafetyA1 Fire and Safety
Action Fire ProsAllied Fire Protection
7.00$ 6.00$ 8.95$
7.50$
A1 Fire & Security
45.00$ 40.00$ 94.95$
175.00$ 75.00$ 95.00$
LOC - Local Vendor with business within the Waco ISD boundariesDBE - Disadvantage Business EnterpriseSBE - Small Business Enterprise 1 0f 4
81
CSB # 14-0998Fire Protection and Maintenance Services
Fixed Systems Recharged 30 Systems ( 24 hour reaction time for Emergency Service as required)
A1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
Ansul Wet Chemical AgentA & A Fire & SafetyA1 Fire and Safety
A & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
Kidde Wet Chemical AgentA & A Fire & SafetyA1 Fire and Safety
City Wide Fire Protection
10 lb. CO2 ExtinguisherA & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
Labor and Service
Allied Fire ProtectionCity Wide Fire Protection
20 lb. ABC Multipurpose ExtinguishersA & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire Protection
Price per unit
Price per unit
Price per gallon
Price per cylinder
15.00$
70.00$
27.00$ 38.00$
18.50$ 31.00$
49.95$
30.00$ 15.00$ 24.95$
18.00$ 31.00$
100.00$
50.00$
40.00$
21.00$
50.00$ 110.95$
65.00$ 50.00$
69.00$ 45.00$ 47.95$
225.00$
55.00$ 95.00$
Price per gallon86.00$ 45.00$ LOC - Local Vendor with business within the Waco ISD boundaries
DBE - Disadvantage Business EnterpriseSBE - Small Business Enterprise 2 0f 4
82
CSB # 14-0998Fire Protection and Maintenance Services
Hydrostatic Testing – 30 locations
A1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
City Wide Fire Protection
Amerex Wet Chemical AgentA & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
Ansul Cartridge – Double TankA & A Fire & Safety
Allied Fire ProtectionCity Wide Fire Protection
Pyrochem Wet Chemical AgentA & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
A1 Fire & SecurityAction Fire Pros
Amerex Cartridge P/N 12856
For Dry ChemicalA & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire Protection
A & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
365.00$
75.00$
70.00$
70.00$
45.00$ 47.95$
62.00$ 85.00$
307.00$ 145.00$ 249.95$
Price per gallon
Price per gallon
Price per gallon
47.95$
68.00$ 175.50$
72.00$ 45.00$ 47.95$
58.00$ 90.00$
70.00$
245.00$ 750.00$
196.00$ 30.00$
149.95$
178.00$ 254.00$
165.00$
Price per gallon
Price per unit12.00$ 10.00$ 13.95$
15.00$ 11.00$
30.00$
LOC - Local Vendor with business within the Waco ISD boundariesDBE - Disadvantage Business EnterpriseSBE - Small Business Enterprise 3 0f 4
83
CSB # 14-0998Fire Protection and Maintenance Services
Cost of New Extinguishers
LABOR
For System Cylinders
5 lb. ABC Multipurpose Extinguisher
10 lb. ABC Multipurpose Extinguisher
Labor for System Repairs
A & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
A & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
A & A Fire & SafetyA1 Fire and SafetyA1 Fire & SecurityAction Fire Pros
Allied Fire ProtectionCity Wide Fire Protection
A1 Fire and SafetyA1 Fire & Security
A & A Fire & Safety
Action Fire ProsAllied Fire Protection
City Wide Fire Protection
Each
Each
Hourly Rate
15.00$ 10.00$ 44.95$
75.00$ 25.00$
53.00$
50.00$
55.20$
30.00$
Price per unit
60.00$ 88.00$
70.00$ 100.00$
65.00$
39.95$
42.50$ 49.50$
75.00$ 45.00$ 64.95$
68.00$ 69.50$
55.00$
55.20$
LOC - Local Vendor with business within the Waco ISD boundariesDBE - Disadvantage Business EnterpriseSBE - Small Business Enterprise 4 0f 4
84
Waco Independent School District
Board of Trustee Meeting Agenda Item
Date: May 18/25, 2017 Contact Person: S. Trotts/ B. Saage___ RE: Approved Bid Renewal for Sign Language Interpreting Services ================================================================= Background Information: Requests for Proposals, RFP # 16-1048, have been previously issued for the purpose of soliciting qualified vendors to provide sign language interpreting services for hearing impaired students. After the proposals were evaluated it was determined that all vendors would be selected to provide these services on an as needed basis. Selecting multiple vendors will provide adequate services necessary to cover all school activities on any given day. It was agreed that the District would select the services of the vendors in the order in which they are ranked, based on availability. This is a renewal and as such, no evaluation scoresheets are attached, however, the pricing worksheet is attached for your review. This bid will expire March 30, 2018, with one additional one (1) year renewal option. Fiscal Implications: The cost of these services will be charge to the individual department/campus budget. Administrative Recommendation(s): The Administration recommends that the Board of Trustees renew the current list of vendors for Sign Language Interpreting Services, as presented.
85
86
Waco Independent School District
Board of Trustee Meeting Agenda Item
Date: May 18/25, 2017 Contact Person: S. Trotts/A. Loredo RE: Approve Job Order Contract Renewal for Data Wiring & Installation
Services ================================================================= Bac kground In form at ion: Requ es t for Bids , J ob Order Con tra ct (J OC) # 14 -1004 , h a ve been p reviou s ly open ed a n d eva lu a ted for th e pu rpos e of a wa rd in g a con tra ctor for Da ta Wir in g & In s ta lla t ion Services . We received th ree b ids for th is s ervice. After eva lu a t in g th e b id p ropos a ls a n d in con s idera t ion of th e gu idelin es for J ob Order Con tra ct in g, th e tech n ology s ta ff recom m en d ed th e p r im a ry ven dor be a wa rded to NEI Da ta com , wh ile Tech n ology for Edu ca t ion (TFE), a n d LANwire Sys tem s be a wa rded a s th e two a dd it ion a l ven dors . Th e Dis t r ict h a s been p lea s ed with th e s ervice wh ich th ey h a ve received from both NEI Da ta com a n d Tech n ology for Edu ca t ion a n d wou ld like to exercis e ou r op t ion to ren ew th es e s ervices for a n a dd it ion a l on e (1 ) yea r per iod . LANwire wa s n ot ren ewed la s t yea r du e to n on -res pon s iven es s . A ta bu la t ion of th e b id res pon s es is a t ta ch ed for you r review. Th is is a ren ewa l a n d a s s u ch , n o eva lu a t ion s cores h eets a re a t ta ch ed . Th ere a re n o ren ewa l op t ion s rem a in in g on th is b id . Th e b id will exp ire Ma y 30 , 2018 . Fis c al Im plic at ions : Th e cos t of th is s ervice will be ch a rged to th e a ppropr ia te depa r tm en ta l con tra cted s ervices bu dget . Adm in is t rat ive Re c om m e ndat ion(s ): Th e Adm in is t ra t ion recom m en ds th a t th e Boa rd of Tru s tees a pprove th e ren ewa l of th e J ob Order Con tra ct b id with NEI Da ta com , a s th e p r im a ry ven dor , a n d Tech n ology for Edu ca t ion , a s th e a dd it ion a l ven dor , for Da ta Wir in g & In s ta lla t ion Services , a s p res en ted .
87
Job Order Contract #14 1004Data Wiring and Installation ServicesBid Tabulation
LOC Local Vendor with business within the Waco ISD boundariesDBE Disadvantage Business EnterpriseSBE Small Business Enterprise
88
Waco Independent School District
Board of Trustee Meeting Agenda Item
Date: May 18/25, 2017 Contact Person: S. Trotts/R. Gomez RE: Approve Job Order Contract Renewal for General Construction Services ================================================================= Bac kground In form at ion: Requ es t for Bids , J ob Order Con tra ct (J OC) # 15 -1535 , h a s been p reviou s ly been open ed a n d eva lu a ted for th e pu rpos e of a wa rd in g a con tra ctor for Gen era l Con s tru ct ion Services . We received fou r b ids for th is s ervice. After eva lu a t in g th e b id p ropos a ls a n d in con s idera t ion of th e gu idelin es for J ob Order Con tra ct s , th e m a in ten a n ce a n d fa cilit ies s ta ff recom m en d ed th e p r im a ry ven dor be a wa rded to HCS, In c., wh ile Fis h er -Poin ier a n d BTH Con s tru ct ion be a wa rded a s th e two a dd it ion a l ven dors . Th e m a in ten a n ce a n d fa cilit ies s ta ff h a ve been p lea s ed with th e s ervice we h a ve received from th e a wa rded ven dors a n d wou ld like to exercis e ou r op t ion to ren ew th es e s ervices for a n a dd it ion a l on e (1 ) yea r per iod . Th e b id ta b u la t ion is a t ta ch ed for you r review. Th is is a ren ewa l a n d a s s u ch , n o eva lu a t ion s cores h eets a re a t ta ch ed . Th is b id will exp ire Ma y 30 , 2018 , with on e (1 ) a dd it ion a l ren ewa l op t ion . Fis c al Im plic at ions : Th e cos t of th is s ervice will be ch a rged to th e a ppropr ia te depa r tm en ta l con tra cted s ervices bu dget . Adm in is t rat ive Re c om m e ndat ion(s ): Th e Adm in is t ra t ion recom m en ds th a t th e Boa rd of Tru s tees a pprove th e ren ewa l of th e job order con tra ct b id with HCS, In c., a s th e p r im a ry con tra ctor , a n d Fis h er -Poin ier a n d BTH Con s tru ct ion , a s th e a dd it ion a l ven dors , for gen era l con s tru ct ion s ervices , a s p res en ted .
89
JOC # 15 1035General Construction Services
Responding Suppliers:Bth
ConstructionEPM
ConstructorsFisher PoinierConstruction HCS Inc.
Vendor Status:
Maximum Hourly Rate for Supervision: 35.00$ 60.00$ 30.00$ 35.00$Maximum Hourly Rate for Skilled Tradesman: 28.00$ 60.00$ 28.00$ 25.00$Maximum Hourly Rate for Laborer: 15.00$ 20.00$ 16.00$ 20.00$
Materials Mark up: 12% 10% 13% 0%
Equipment Rental Mark up (if needed) 15% 10% 10% 0%
LOC Local Vendor with business within the Waco ISD boundariesDBE Disadvantage Business EnterpriseSBE Small Business Enterprise
90
Waco Independent School District
Board of Trustee Meeting Agenda Item
Date: May 18/25, 2017 Contact Person: S. Trotts/R. Gomez RE: Approve Job Order Contract Renewal for Interior & Exterior Painting
Services ================================================================= Bac kground In form at ion: Requ es t for Bids , J ob Order Con tra ct (J OC) # 14 -0999 , h a ve been p reviou s ly open ed a n d eva lu a ted for th e pu rpos e of a wa rd in g job order con tra ctors for In ter ior & Exter ior Pa in t in g Services . After eva lu a t in g th e b id p ropos a ls a n d in con s idera t ion of gu idelin es for J ob Order Con tra ct in g, th e m a in ten a n ce a n d fa cilit ies s ta ff recom m en d ed th e p r im a ry ven dor be a wa rded to J NA Pa in t in g a n d Con tra ct in g, wh ile Gra n t Gos s Con tra ctor a n d QPC Bu ilders , In c. be a wa rded a s th e two a dd it ion a l ven dors . Th e m a in ten a n ce a n d fa cilit ies s ta ff h a s been p lea s ed with th e qu a lity of s ervices wh ich we con t in u e to receive from both Gra n t Gos s Con tra ct in g a n d QPC Bu ilders , In c. a n d recom m en ds both con tra ctor’s s ervices be ren ewed for a n a dd it ion a l on e (1 ) yea r per iod . J NA Pa in t in g a n d Con tra ct in g wa s n ot ren ewed la s t yea r du e to n on -res pon s iven es s . Th e b id ta bu la t ion is a t ta ch ed for you r review. Th is is a ren ewa l a n d a s s u ch , n o eva lu a t ion s cores h eets a re a t ta ch ed . Th ere a re n o ren ewa l op t ion s rem a in in g on th is b id . Th e b id will exp ire Ma y 31 , 2018 . Fis c al Im plic at ions : Th e cos t of th is s ervice will be ch a rged to th e a ppropr ia te depa r tm en ta l con tra cted s ervices bu dget . Adm in is t rat ive Re c om m e ndat ion(s ): Th e Adm in is t ra t ion recom m en ds th a t th e Boa rd of Tru s tees a pprove th e ren ewa l of th e J ob Order Con tra ct b id with Gra n t Gos s Con tra ct in g a n d QPC Bu ilders for in ter ior a n d exter ior pa in t in g s ervices , a s p res en ted .
91
Job Order Contract #14 0999Interior and Exterior Painting ServicesBid Tabulation
Vendor Name Status
Maximum Priceper Sq. Ft. for
Interior Painting
Maximum Priceper Sq. Ft. for
Exterior PaintingMaterialsMark up:
EquipmentRental Mark
up:QPC Builders, Inc. LOC 2.30$ 2.50$ 10% no responseJNA Painting and Contracting, Inc. SBE 0.15$ 0.15$ 1% 1%Grant Goss Contracting, Inc. LOC 0.60$ 0.90$ n/a n/a
LOC Local Vendor with business within the Waco ISD boundariesDBE Disadvantage Business EnterpriseSBE Small Business Enterprise
92
Waco Independent School District
Board of Trustees Meeting Agenda Item Date: May 18/25, 2017 Contact Person: R Hartley/S Davis
RE: Approve Resolution Committing Unassigned Fund Balance for Renovations and Equipment for the Science Labs at GWAHCA
===================================================================== Background Information: Policy CE (Local), approved by the Board on August 25, 2010, allows for the commitment and assignment of fund balances for specific purposes. At the May 11, 2017, meeting, the Board authorized the Administration to move forward with renovations to create science labs at the Greater Waco Advanced Health Care Academy (GWAHCA). Attached is a resolution to commit $956,380 of unassigned general operating fund balance for the estimated cost of renovations and equipment for the Science Labs at the GWAHCA.
Funds will be utilized to renovate the unused gymnasium at the school to create two science labs to accommodate dual credit science courses. The labs will be designed to meet TEA standards. The project will include restroom facilities for the building. Construction costs are estimated at $678,380.
Additionally, funds are required for startup equipment and materials for the courses. Cost for the Anatomy & Physiology and Microbiology labs materials and equipment are estimated to run $278,000.
An amendment placing the expenditure budgets and decreasing unassigned fund balance is included with the amendments recommended for approval at the May 25, 2017 Board meeting.
Fiscal Implications: Action on this resolution will decrease the unassigned general operating fund balance by $956,380.
Administrative Recommendation: The Administration recommends approval of the Resolution committing unassigned general operating fund balance in the amount of $956,380 for the cost of renovations and equipment for the Science Labs at the Greater Waco Advanced Health Care Academy.
93
RESOLUTION COMMITTING FUND BALANCE OF THE WACO INDEPENDENT SCHOOL DISTRICT
The Board of Trustees of the Waco Independent School District being convened in Regular Session at its regular meeting place within the boundaries of the Waco Independent School District, on the 25th day of May, 2017. WHEREAS, Governmental Accounting Standards Board (GASB), Statement Number 54, provides guidance regarding the allocation of fund balance by governmental entities; and WHEREAS, the Board of Trustees of the Waco Independent School District have determined that a portion of the unassigned general operating fund balance should be allocated toward future capital needs of the District; NOW THEREFORE, BE IT RESOLVED BY THE WACO INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES:
That Nine Hundred Fifty-Six Thousand Three Hundred and Eighty dollars of the unassigned general operating fund balance be committed for renovations and equipment for the Science Labs at the Greater Waco Advanced Health Care Academy.
INTRODUCED AND PASSED by the Waco Independent School District Board of Trustees, this day 25th of May, 2017. _____________________________________________ Pat Atkins President, Board of Trustees _____________________________________________ Norman Manning Secretary, Board of Trustees
94
Waco Independent School District
Board of Trustee Meeting Agenda Item
Date: May 18/25, 2017 Contact Person: Elaine Botello
RE: Approval to Provide a Notice of Proposed Termination of a Teacher’s
Chapter 21 Contract for Cause
Background Information:
The administration is requesting approval to provide notice of the proposed termination
of an employee’s Chapter 21 contract for cause. The notice will inform the employee of her right to request a hearing from an independent hearing examiner appointed by the
Commissioner of Education. Name of employee(s) will be provided under separate
cover.
Fiscal Implications:
n/a
Administrative Recommendation(s):
The Administration recommends approval of the request to provide notice of the
proposed termination of the teacher’s Chapter 21 term contract for cause.
