Strategic & Corporate
Committee
Agenda
Tuesday 15 May 2018
6.00pm
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Woollahra Municipal Council
Notice of Meeting
11 May 2018
To: His Worship the Mayor, Councillor Peter Cavanagh, ex-officio
Councillors: Susan Wynne (Deputy Mayor)
Claudia Cullen
Luise Elsing
Mary-Lou Jarvis
Anthony Marano
Nick Maxwell
Megan McEwin
Harriet Price
Lucinda Regan
Matthew Robertson
Isabelle Shapiro
Richard Shields
Mark Silcocks
Toni Zeltzer
Dear Councillors
Strategic & Corporate Committee – 15 May 2018
In accordance with the provisions of the Local Government Act 1993, I request your attendance at
Council’s Strategic & Corporate Committee meeting to be held in the Thornton Room
(Committee Room), 536 New South Head Road, Double Bay, on Tuesday 15 May 2018 at
6.00pm.
Gary James
General Manager
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Meeting Agenda Item Subject Page
1. Leave of Absence and Apologies
2. Late Correspondence
3. Declarations of Interest
Items to be Submitted to the Council for Decision with Recommendations from this
Committee
R1 Statutory Review of Council's integrated planning and reporting documents -
18/70937 ....................................................................................................................... 7
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Item No. R1 Page 7
Item No: R1 Recommendation to Council
Subject: STATUTORY REVIEW OF COUNCIL'S INTEGRATED
PLANNING AND REPORTING DOCUMENTS
Author: Don Johnston, Director Corporate Services
Approver: Gary James, General Manager
File No: 18/70937
Reason for Report: Referral from the Finance, Community & Services Committee to provide
all Councillors with the opportunity to review Council’s Integrated
Planning & Reporting documents.
Recommendation:
THAT:
A. The progress report on the statutory review of Council’s Integrated Planning and Reporting
(IP&R) documents to be noted.
B. The draft Community Strategic Plan, Our Woollahra 2030, and the Delivery Program 2018 to
2021 and Operational Plan 2018/19 be placed on public exhibition for 28 days from 22 May
2018.
C. The relevant Goals from the draft Delivery Program 2018 to 2021 and Operational Plan
2018/19 be further considered by the Environmental Planning and Finance, Community &
Services Committees on the 4 June 2018 together with any community submissions received.
D. Any matters arising from the Committees’ consideration on 4 June, together with any
additional community submissions received be reported to Council on 18 June 2018 in an
Officer’s Report for final consideration and adoption of Our Woollahra 2030 and the Delivery
Program 2018 to 2021 and Operational Plan 2018/19.
E. The Mayor, in consultation with the Chairs of Committees and the General Manager,
determine the need for a briefing session or further Strategic & Corporate Committee meeting
in the week prior to the Council meeting on 18 June 2018.
Background:
The statutory review of Council’s Integrated Planning & Reporting documents has been the subject
of a number of update reports to the Finance, Community & Services Committee. Following the
most recent consideration on 7 May 2018 it was recommended, in part, that that report and its
recommendations be referred to a Strategic & Corporate Committee meeting to provide all
Councillors with an opportunity to consider the documents.
Draft exhibition copies of the Community Strategic Plan, Our Woollahra 2030, and the Delivery
Program 2018 to 2021 and Operational Plan 2018/19 (DPOP) will be circulated to Councillors on
14 May 2018 for consideration at the Strategic & Corporate Committee meeting.
Discussion:
The report considered by the Finance, Community & Services Committee on 7 May 2018 is
attached as Annexure 1. It outlines the compressed timeframe we have been working in to review
our strategic planning documents that need to be adopted by Council before 30 June 2018.
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Item No. R1 Page 8
Work in this regard would have ordinarily commenced at least six months before the September
2017 election.
The report details the various community engagements conducted to date and the existing plans and
strategies that have been analysed for incorporation in Our Woollahra 2030 or DPOP as relevant.
This work has demonstrated that the Themes, Goals, Strategies and Priorities in our current
Community Strategic Plan and DPOP are still largely relevant today. This work includes:
Community engagement to on community well-being including focus groups – Feb/Mar-18
Independent Community Satisfaction Survey (Micromex) – 604 residents – Dec-17
Independent Community Capacity Study (Micromex) – 500 residents – Jan/Feb-18
Integrated Transport Strategy workshop, survey and pop-ups – Mar/Apr-18
Internal planning workshops with staff in each Division – Mar/Apr-18
Implementation of online community engagement hub, Our Woollahra Your Say – Apr-18
Analysis of existing and new plans and strategies – Ongoing:
o State Plan 2021 - State Priorities
o Eastern City District Plan 2018
o Our Woollahra – 2025
o Woollahra DPOP – 2013-2018 (update June 2017)
o Resourcing Strategies
o Local Environment Plans
o Development Control Plans
o Section 94 Contribution Plans
o Place plans
o Asset Management Plan/s
o Recreational Needs Assessment and Strategy (2006)
o Environmental Sustainability Action Plan 2013 – 2025
o Social and Cultural Plan 2013 -2023
o Disability Inclusion Action Plan 2017
o Woollahra Ageing and Disability Strategy
o Library studies and plans
o Various Council Policies and other plans
While the structure of our current plans has been retained, the wording of a number of Strategies
and Priorities has been updated to reflect linkages to other plans and contemporary terminology.
Since the September 2017 election Council has resolved to pursue a number of priority matters.
These matters have been included in our planning documents where appropriate together with
Strategies and Priorities to address emerging challenges and future opportunities.
All of this work has been coordinated by Council’s Project Manager – Integrated Planning &
Reporting who will give a presentation on Our Woollahra 2030 and the DPOP at the meeting.
A key contributor to the review of our IP&R documents is the December 2017 community
satisfaction survey undertaken by Micromex. The results of this survey, and recommendations
arising from it, will be presented to the Committee by Micromex. The plans that will be presented
to the Committee are not new plans. The engagement and review work undertaken has re-affirmed
the relevance of our existing plans which have been updated to reflect the results of the review and
pick up the additional priorities identified by Council since its election.
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Item No. R1 Page 9
Draft Delivery Program and Operational Plan:
As part of the review of our IP&R documents we are working to improve their look and readability
through the use of infographics and plain English. The exhibition copies of Our Woollahra 2030
and the DPOP will be circulated on Monday 14 May separate to the agenda. However, being
conscious of the compressed timeframe, the Strategies, Priorities and Actions content of the DPOP
that will appear in the exhibition document is attached as Annexure 2. This is being provided to
give some additional time to read the content of the DPOP, being mindful of the fact that it will be
presented differently in the final document and be supported by introductory commentary and
infographics.
The main changes that have been made to the presentation of this information in our new DPOP
document are:
Simplification of the previous multiple columns of ‘ticks’ depicting the timeframe for the
Priorities and Actions into a single ‘Delivery Plan Years’ column; and
Introduction of references to the underlying Plans, Strategies or Policies for Actions, where
relevant, as a clear demonstration of the integration of our planning.
Conclusion:
Council has been working in a compressed timeframe to complete the statutory review of its
Integrated Planning and Reporting documents. The documents, Our Woollahra 2030 and the
Delivery Program 2018 to 2021 and Operational Plan 2018/19 will be circulated on 14 May 2018
for consideration by the Strategic & Corporate Committee.
Work to date has re-affirmed the continuing relevance of the Themes, Goals, Strategies and
Priorities in our current plans, although some have been changed to reflect links to other plans and
contemporary terminology. Additionally, priority matters as resolved by Council since the
September 2017 election and Strategies and Priorities to address emerging challenges and future
opportunities have been incorporated in the reviewed plans.
Our Woollahra 2030 and the DPOP need to be exhibited for 28 days and adopted by Council before
30 June 2018. The recommendation facilitates this by recommending the documents be placed on
exhibition from 22 May to 18 June. An Officer’s report to Council on 18 June will bring together
the further consideration by the Environmental Planning and Finance, Community & Services
Committees on 4 June and community submissions for consideration and adoption of the plans.
Council’s Project Manager – Integrated Planning & Reporting will give a presentation on Our
Woollahra 2030 and the DPOP and Micromex will present the results of the December 2017
community satisfaction survey at the meeting.
Annexures
1. Statutory Review of Council's Integrated Planning & Reporting Documents report to the
Finance, Community & Services Committee - 7 May 2018 ⇩
2. Draft Strategies, Priorities and Actions for the Delivery Program 2018 to 2021 and
Operational Plan 2018/19 ⇩
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Annexure 1 Statutory Review of Council's Integrated Planning & Reporting
Documents report to the Finance, Community & Services
Committee - 7 May 2018
Page 10
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Annexure 1 Statutory Review of Council's Integrated Planning & Reporting
Documents report to the Finance, Community & Services
Committee - 7 May 2018
Page 11
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Annexure 1 Statutory Review of Council's Integrated Planning & Reporting
Documents report to the Finance, Community & Services
Committee - 7 May 2018
Page 12
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Annexure 1 Statutory Review of Council's Integrated Planning & Reporting
Documents report to the Finance, Community & Services
Committee - 7 May 2018
Page 13
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Annexure 1 Statutory Review of Council's Integrated Planning & Reporting
Documents report to the Finance, Community & Services
Committee - 7 May 2018
Page 14
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Annexure 1 Statutory Review of Council's Integrated Planning & Reporting
Documents report to the Finance, Community & Services
Committee - 7 May 2018
Page 15
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Annexure 1 Statutory Review of Council's Integrated Planning & Reporting
Documents report to the Finance, Community & Services
Committee - 7 May 2018
Page 16
Woollahra Municipal Council
Strategic & Corporate Committee Agenda 15 May 2018
Annexure 1 Statutory Review of Council's Integrated Planning & Reporting
Documents report to the Finance, Community & Services
Committee - 7 May 2018
Page 17
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Strategic & Corporate Committee Agenda 15 May 2018
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Political Donations: Matters to be considered by Councillors at Council and/or Committee Meetings
Action
Participate in debate and
vote on the matter.
Did the applicant, owner (if
not the applicant) or
someone close to the
applicant make a donation
in excess of $1,000 that
directly benefited your
election campaign?
(Code of Conduct Cl 4.21).
Staff to record decision process
(motions/amendments) and
Division of votes for the determinative
resolution or recommendation in the
meeting minutes.
No
Yes
Action
Consider appropriate action required.
This could include limiting involvement by:
1. participating in discussion
but not in decision making (vote),
2. participating in
decision making (vote)
but not in the discussion
3. not participating in the discussion
or decision making (vote)
4. removing the source of the conflict.
Action
Declare a significant non-pecuniary conflict
of interest, absent yourself from the meeting
and take no further part in the debate or
vote on the matter
(Code of Conduct Cl 4.16(b)).
No
Matter before
Council and/or Committee Meeting
Action
Declare a significant non-pecuniary conflict
of interest, absent yourself from the meeting
and take no further part in the debate or
vote on the matter
(Code of Conduct Cl 4.16(b)).
Yes
Did the applicant or
someone close to the
applicant make a donation
less than $1,000 that
directly benefited your
election campaign?
(Code of Conduct Cl 4.2).
Do you believe the political
contribution creates a
significant non-pecuniary
conflict of interest for you?
(Code of Conduct Cl 4.23).
Yes Yes
No No
Is the matter before the
meeting a Planning Matter?
Staff to record decision process
(motions/amendments) and
Division of votes for the determinative
resolution or recommendation in the
meeting minutes.
or